Ordinary Council Meeting Minutes                                               25 November 2021

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 25 November 2021 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil.

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

The Mayor acknowledged the presence of Trish Rhoades and Chris Knight who were seated in the gallery.

 

Disclosure of Interest

No disclosures of interest.

 

 

Apologies

No apologies

 

 

Leave of Absence

No requests for leave of absence.

 

 

Confirmation of Minutes

2021/282

Resolved (Cr John Arkan / Cr Sally Townley)

That the minutes of the Ordinary Meeting held on 11 November 2021 be confirmed.

 

For:         Crs Knight, Adendorff, Amos, Cecato, Swan and Townley

Against:  Crs Arkan and Rhoades

Carried

 

 

Directorate Reports - Business Services

 

BS21/67          Bank and Investment Balances for October 2021

 

Executive Summary

Council’s Bank Balances and Investments as at 31 October 2021 totalled $294,068,356.04.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

2021/283

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council note the bank balances and investments totalling $294,068,356.04 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 October 2021.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS21/68          Sportz Central Upgrade Project Update

 

Executive Summary

The purpose of this report is to provide Councillors with an update on the progress of the Sportz Central Upgrade Project.

 

Council resolved on 10 September 2020 to proceed with Option 2 in the Sportz Central Design Concept and Feasibility Final Report and accept a $6.3 million grant from the Federal Government.  Since that time Council has appointed a Project Manager for the works and appointed the lead detailed design consultants, including town planning, architectural, structural engineering and building services engineering.

 

The project contains three staged components incorporating the relocation of the existing cricket practice nets to create space for the new skate park, the construction of a new skate park to clear space for the Sportz Central extension and finally, the enhancements to the Sportz Central facility.  It is proposed to bring forward the relocation of the cricket nets to reduce the impact upon users and ensure a timely implementation of the subsequent stages in line with the grant funding agreement.

 

It is recommended that Council note the status update for the project.

 

2021/284

Resolved (Cr John Arkan / Cr Tegan Swan)

That Council:

1.    Note the update on the progress of the project.

2.    Note that the relocation of the cricket nets is to proceed ahead of the remaining works in line with the updated cost estimate of $200,000.

3.    Note that a further report will be brought before Council, once detailed design and consultation has been completed, to provide a further update on the project costs.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Communities

 

SC21/68          Coffs Harbour City Council 2020/21 Annual Report

 

Executive Summary

Under the Local Government Act, Council is required to complete an Annual Report within five months of the end of the financial year.  The legislation requires that the 2020/21 Annual Report be posted on Council’s website by 30 November 2021.

The Annual Report is tabled in three sections:

-       Section 1 provides an overview of Council’s significant achievements during 2020/21.

-       Section 2 details statutory information that is prescribed by the Local Government (General) Regulation 2021.

-       Section 3 contains Council’s audited Annual Financial Statements for 2020/21.

The Annual Report is an opportunity for Council to account to the community on the progress made in implementing its Delivery Program over the course of the financial year.

 

2021/285

Resolved (Cr Sally Townley / Cr George Cecato)

That Council adopts the Coffs Harbour City Council 2020/21 Annual Report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

SC21/69          Regional State of the Environment Report 2020 Summary

 

Executive Summary

The Regional State of the Environment Report 2020 Summary is an opportunity for the outgoing Council to see the progress the Coffs Harbour Local Government Area is making towards achieving the priorities of the MyCoffs Community Strategic Plan and the indicators selected for environmental reporting, and compare this progress to the North Coast Region and its Councils.

 

2021/286

Resolved (Cr Sally Townley / Cr Michael Adendorff)

That Council note the Regional State of the Environment Report 2020 Summary.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC21/70          End of Term Report Coffs Harbour City 2016-2021

 

Executive Summary

The End of Term Report – Coffs Harbour City 2016-2021 is an opportunity for the outgoing Council to reflect on the Coffs Harbour community’s progress towards achieving the priorities of the MyCoffs Community Strategic Plan (CSP) during its five-year term in office. 

The aim of a Community Strategic Plan is to set out the long-term aspirations of the community. While Council facilitates the development of the CSP, the vision, outcomes and objectives belong to the whole community and recognise that business, other levels of government, non-government organisations and the community must contribute in order to achieve our desired future.

 

2021/287

Resolved (Cr Tegan Swan / Cr Michael Adendorff)

That Council note the End of Term Report 2016-2021.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

The Mayor wished the Councillors running in the election the very best of luck, thanked Cr Rhoades for his years of dedication on Council and acknowledged his wife Trish.  The Mayor also acknowledged the General Manager, Directors, leaders and all Coffs Harbour City Council staff, the Deputy Mayor and previous Deputy Mayors, volunters and the community for electing the Council.  In closing she thanked her husband and familty for their years of support.

 

The Deputy Mayor responded by acknowledging the Mayor’s contribution and 13 years of dedication and service to the community.

 

Cr Rhoades acknowledged the growth of Coffs Harbour over his 31 years as Councillor, from a town to NSW’s leading regional city.  He thanked all the Councillors he has worked with and all Council staff for the works delivered for our rate payers and residents.  Cr Rhoades also thanked everyone that had voted for him over the years and in closing, thanked his wife and family for their dedication and support.

 

 

 

Close of Meeting

The Meeting closed at 5.21pm.

 

Confirmed: 10 February 2022.

 

 

 

 

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Mayor