Coffs Harbour City Council

17 November 2021

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 25 November 2021

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Leaves of Absence

6.         Confirmation of Minutes

7.         General Manager’s Reports

8.         Directorate Reports – Business Services

9.         Directorate Reports – Sustainable Communities

10.      Directorate Reports – Sustainable Infrastructure

11.      Consideration of Confidential Items (if any)

12.      Close of Ordinary Meeting

 

 

Steve McGrath

General Manager

 

 


Order of Business

 

 

Directorate Reports - Business Services

BS21/67          Bank and Investment Balances for October 2021................................. 3

BS21/68          Sportz Central Upgrade Project Update.............................................. 25

Directorate Reports - Sustainable Communities

SC21/68          Coffs Harbour City Council 2020/21 Annual Report........................... 29

SC21/69          Regional State of the Environment Report 2020 Summary........... 252

SC21/70          End of Term Report Coffs Harbour City 2016-2021............................ 305


BS21/67       Bank and Investment Balances for October 2021

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS21/67   Investment Performance Report for the Month Ended 31 October 2021  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 October 2021 totalled $294,068,356.04.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

Recommendation:

That Council note the bank balances and investments totalling $294,068,356.04 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 October 2021.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 October 2021 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.  It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements, which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

The bank balances and investment total of $294,068,356.04 as at 31 October 2021 is allocated between Council’s external restrictions, internal restrictions and unrestricted funds.

 

The balance of Council’s cash, cash equivalents and investments as at 30 June 2021 was attributable to external restrictions, internal restrictions and unrestricted funds as follows:

 

Fund

$000

External Restrictions

135,225

Internal Restrictions

108,048

Unrestricted

10,770

Total

254,043

 

Final calculations have been carried out to determine external and internal restrictions for the year ended 30 June 2021.  These amounts are included in Noted C1-3 of the audited Annual Financial Statements presented to Council on 28 October 2021.

 

External restrictions account for over 53% of the cash, cash equivalent and investments held by Council; comprising of Developer Contributions, unexpended grants, unexpended loans, Water fund reserves, Sewer fund reserves and the Domestic Waste Management reserve as reported in Council’s audited Annual Financial Statements.

 

The below graph provides a breakdown of the bank and investment balances by Fund as at 31 October 2021.

 

 

The following line graph shows the rolling trend of Council’s bank balance and investment totals for a period of 13 months to 31 October 2021.

 

 

 

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for October 2021 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with this report.

Options:

As this report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

Included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government Investment Policy Guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 October 2021, it is noted that the total bank and investment balance was $294,068,356.04 comprising restricted and unrestricted General, Trust, Water and Sewer Funds’ cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.  Council officers have considered the risk to its portfolio in light of the COVID-19 pandemic.  Council has portfolio policy limits and risk management related strategy that provide protection against exposure to investment related risks.  Council also has maximum holding limits based on credit quality and counterparty limits and there is not considered to be a significant increase in these risks at this point in time.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd. Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·      Deposits/Covered Bonds – these share first ranking

·      Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·      Subordinated debt

·      Hybrids

·      Preference shares

·      Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, i.e. AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625.

Local Government Act 1993 – Investment Order (dated 12 January 2011).

Local Government (General) Regulation 2021.

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2).

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 

 




















BS21/68       Sportz Central Upgrade Project Update

Author:                        Property Strategy Project Manager

Authoriser:                  Director Business Services

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              Nil

 

Executive Summary

The purpose of this report is to provide Councillors with an update on the progress of the Sportz Central Upgrade Project.

 

Council resolved on 10 September 2020 to proceed with Option 2 in the Sportz Central Design Concept and Feasibility Final Report and accept a $6.3 million grant from the Federal Government.  Since that time Council has appointed a Project Manager for the works and appointed the lead detailed design consultants, including town planning, architectural, structural engineering and building services engineering.

 

The project contains three staged components incorporating the relocation of the existing cricket practice nets to create space for the new skate park, the construction of a new skate park to clear space for the Sportz Central extension and finally, the enhancements to the Sportz Central facility.  It is proposed to bring forward the relocation of the cricket nets to reduce the impact upon users and ensure a timely implementation of the subsequent stages in line with the grant funding agreement.

 

It is recommended that Council note the status update for the project.

 

RECOMMENDATION:

That Council:

1.       Note the update on the progress of the project.

2.       Note that the relocation of the cricket nets is to proceed ahead of the remaining works in line with the updated cost estimate of $200,000.

3.       Note that a further report will be brought before Council, once detailed design and consultation has been completed, to provide a further update on the project costs.

 

Report

Description of Item:

On 10 September 2020 Council resolved:

 

That Council:

1.    Adopt Option 2 in the Sportz Central Design Concept and Feasibility Final Report as a project for inclusion in the 2017-2022 Delivery Program and 2020/21 Operational Plan.

2.    Accept and delegate authority to the General Manager to enter into a grant agreement with the Federal Government Department of Health, on behalf of Council, for a total of $6.3 million for the provision of one new compliant basketball court, new accessible and female friendly amenities for players and officials and other minor building upgrades and works at Sportz Central.

3.    Note that the $6.3m funding offer from the Federal Government is apparently based on a preliminary concept design identified within Option 2 of the Sportz Central Design Concept and Feasibility Report considered by Council in September 2018.

4.    Note that a further report will be provided once more detailed project design and investigation has occurred to enable Council to consider the allocation of any further funding necessary to complete the project.

 

Council has since executed the grant funding agreement and has engaged lead consultants to assist in delivering the project.  The detailed design stage is well underway and it is anticipated that the designs will be presented to key stakeholders for consultation in early 2022 prior to finalisation and submission of the development application.

 

The design of the cricket practice nets has already been completed and there is an opportunity to expedite the construction of the new practice facility.  Bringing forward the construction of the cricket nets will achieve a number of positive outcomes, including locking in construction costs ahead of a predicted increase in the cost of steel, ensuring the new cricket facility is completed before the demolition of the existing facility, ensuring future stages are not held up by the cricket net relocation and ensuring the timeframes in the grant funding agreement are met.  Quotes received for the construction of the cricket nets ($200,000) are within both the 2018 concept budget estimate and the updated 2021 cost estimate provided by the Project Manager.  These costs will be further offset by a $6,000 contribution from Diggers Cricket Club.

 

The updated cost estimate is discussed further in the Issues section below.

Issues:

In the 10 September 2020 report, the Economic – Delivery Program/Operational Plan Implications section stated:

 

Council is being offered a $6.3 million grant to undertake the Sportz Central upgrade works.  There is a risk that these funds will not be sufficient to complete the works.  Council may be required to contribute additional funds in future years to complete the project.  Cost escalation alone from the preliminary estimate provided in 2018 to 2021, at a rate of 2.5%, will require an additional $485,000.  Should Council agree to accept the grant, part of the project management will be to value manage the delivery of the scope to limit additional expenditure beyond the grant funds provided.

 

The grant funding for the project of $6.3 million was based upon Option 2 of the Sportz Central Design Concept and Feasibility Report 2018.  The recently appointed Project Manager has undertaken a high level review of the 2018 cost estimate and updated the estimate based upon escalations since that time.  The updated estimate indicates a new project cost of $7.1 million; however, the final cost estimate will not be known until the detailed design is completed and subject to a quantity survey.  A further report will be presented to Council, prior to development application submission, providing an update on the project budget.

Options:

As the report is for noting only, no options assessment is provided.

Sustainability Assessment:

•     Environment

The undertaking of the works associated with the grant will be undertaken within all environmental conditions provided for in the regulatory approval required to be obtained by Council and in accordance with the Council’s Sustainability Policy.

•     Social

Sports facilities are a valuable resource and are highly valued by the community partly because they provide a low cost recreation opportunity that is within the financial reach of a broad cross section of the community.

 

Participating in sport produces a range of benefits including improved physical fitness, enhanced mental health, skill development, increased self-esteem and opportunities for social networking.  These benefits extend to players, officials and spectators, and provide opportunities to strengthen family units by encouraging families to spend time together.

•     Civic Leadership

Provision of sports facilities enables delivery of the MyCoffs strategic actions:

 

A2 - An active safe and healthy community

B1 - A thriving and sustainable local economy

•     Economic – Broader Economic Implications

Upgrading existing sporting infrastructure and expanding the network of sporting facilities will enhance the liveability of Coffs Harbour and its attractiveness as a destination for new residents and encourage retention of existing residents.

 

Providing a range of sporting facilities at different levels delivers opportunities for participants to move along sporting pathways from novice to elite.  Opportunities to access such facilities can be a key determinant for people choosing where to live, particularly young families.  Attracting a younger demographic is anticipated to bring economic benefits to Coffs Harbour and the region.  Additionally, quality sporting facilities are likely to attract sport service providers further boosting the sports industry and local economy.

 

The development and upgrading of district sporting facilities will benefit Coffs Harbour’s appeal as a sport tourism destination and will enhance the city’s capacity to attract and stage major events which will bring significant economic benefit to the city.

•     Economic - Delivery Program/Operational Plan Implications

The project’s funding source is currently aligned with the $6.3 million grant funding provided by the Federal Government and Council has not committed any further funds at this stage.  A further report will be provided to Council once detailed design is completed and final cost estimates are completed.  Based upon the 2021 updated cost estimate it is likely that a further $600,000 will be required to complete the project.

Risk Analysis:

There is a financial risk to Council around the cost escalation of the project since the original 2018 estimate.  The project team will continue to value manage the delivery of the project and will continue to seek alternate funding sources and contributions in an effort to minimise the impact of the cost escalation.

Consultation:

Preliminary discussions have been held with key stakeholders and further consultation will be undertaken once designs have progressed.

Related Policy, Precedents and / or Statutory Requirements:

·     Coffs Harbour Indoor Sports Study

·     Sustainability Policy

Implementation Date / Priority:

Relocation of the cricket nets will occur in the first half of 2022.

Conclusion:

The Sportz Central project is progressing with detailed design currently underway.  There is an opportunity to progress elements of the project ahead of schedule (relocation of the cricket nets) which will benefit the remainder of the project.

 

 


SC21/68       Coffs Harbour City Council 2020/21 Annual Report

Author:                        Acting Section Leader Community Planning & Engagement

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SC21/68   Annual Report Section 1 - Significant Achievements 2020/21

ATT2  SC21/68   Annual Report Section 2 - Regulatory Information Including GIPA and DIAP Reports 2020/21

ATT3  SC21/68   Annual Report Section 3 - Financial Statements 2020/21  

 

Executive Summary

Under the Local Government Act, Council is required to complete an Annual Report within five months of the end of the financial year.  The legislation requires that the 2020/21 Annual Report be posted on Council’s website by 30 November 2021.

The Annual Report is tabled in three sections:

-     Section 1 provides an overview of Council’s significant achievements during 2020/21.

-     Section 2 details statutory information that is prescribed by the Local Government (General) Regulation 2021.

-     Section 3 contains Council’s audited Annual Financial Statements for 2020/21.

The Annual Report is an opportunity for Council to account to the community on the progress made in implementing its Delivery Program over the course of the financial year.

 

RECOMMENDATION:

That Council adopts the Coffs Harbour City Council 2020/21 Annual Report.

 

Report

Description of Item:

The Annual Report addresses the period 1 July 2020 to 30 June 2021.

Section 1 of the Annual Report focuses on Council’s significant achievements during the year in implementing its Delivery Program.

Section 2 of the Annual Report provides information that is prescribed by the Local Government (General) Regulation 2021. It is considered important for the community to have access to this information so it can better understand how Council has been performing both as a service provider and in providing a leadership role within the community. 

Section 3 of the Annual Report contains Council’s audited Annual Financial Statements which were tabled with Council at its meeting of 28 October 2021.

Once adopted, the documents will be principally accessed via Council’s website, with printed copies available at Council’s main administration building and the three library locations.

Issues:

Section 1 of the Annual Report details the considerable record of achievement by Council and its workforce in delivering positive outcomes for the community of the Coffs Harbour Local Government Area (LGA).  Although the LGA faced a number of natural events and disruptions due to the world-wide pandemic, the reporting period saw many highlights, including:

-     Facilitating community support to assist with recovery including Bale Out, a series of seven events run LGA wide enabling connection with localised theming.

-     Establishment of the Positive Ageing Committee, adding further opportunities to engage and deliver against community needs.

-     Development and adoption of Council’s COVID-19 Response Recovery Plan, articulating the steps Council will take to support the community through recovery.

-     Delivery of business support through activities such as Festival of New Thinking Events, Small Business Festival and Coffs Coast Businesses Care COVID-19 support.

-     Winning the top prize for Cultural Planning in the Local Government NSW Leo Kelly OAM Arts and Culture Award.

-     Commencement and work on numerous infrastructure projects including the Coffs Harbour Cultural and Civic Space, the Botanic Gardens Glasshouse, the Wiigulga Sports Complex named in tribute to local Gumbaynggirr heritage and culture, sport infrastructure works including lighting at Toormina Oval and Polwarth Drive, Coffs Coast Regional Sports Hub, the North Wall car park upgrade and playgrounds including at Woolgoolga Beach.

-     Securing of Palisade Investment Partners as the commercial operating partner for the long-term lease of Coffs Harbour Airport.  This lease commenced on 1 June 2021.

-     Commencement of the Fixing Country Bridges Program, which provides replacement of up to 11 timber bridges in the LGA.

Section 2 of the Annual Report contains statutory information.  It addresses specific reporting requirements set out in the Local Government Act, General Regulation and other legislation. These include:

-     Capital Works Projects

-     Mayoral and Councillor fees and expenses

-     Details of Assets Acquired and Held and the Condition of Public Works

-     The annual summary report relating to the implementation of Council’s Disability Inclusion Action Plan

-     Rates and Charges written off

-     Contracts (greater than $150,000) awarded by Council

Council’s audited Annual Financial Statements for 2020/21 were tabled with Council on 28 October 2021. The financial statements consist of three distinct sections:

1.   The General Purpose Financial Statements

2.   The Special Purpose Financial Statements

3.   The Special Schedules

The General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules are presented as part of Council’s Annual Report in accordance with statutory and regulatory requirements.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an option analysis is not required.

Sustainability Assessment:

•     Environment

There are no environmental impacts flowing from the preparation of the Annual Report.  However, environmental issues are considered within the Annual Report.

•     Social

The Annual Report details the community benefit of the works and services undertaken by Council through the year.  The publication of an Annual Report, detailing Council’s performance, is consistent with Council’s commitment to accountability to the community. 

•     Civic Leadership

The Integrated Planning and Reporting provisions of the Local Government Act promote improved accountability as a key objective of Council’s governance structure and identify the Annual Report as a critical component in the monitoring and review process.

 

The development of the Annual Report is actively aligned with the MyCoffs Community Strategic Plan objectives D.1 ‘Our Leaders give us confidence in the future.’

•     Economic – Broader Economic Implications

There are no broad economic implications associated with compiling the report.  However, the report includes information relating to Council activities aimed at stimulating the economic sustainability of the Coffs Harbour LGA.

•     Economic - Delivery Program/Operational Plan Implications

The delivery of the Annual Report is accommodated within Council’s yearly budget for Corporate Planning and Performance Reporting.

Risk Analysis:

The preparation of an Annual Report is a legislative requirement.  A risk analysis is not applicable in this instance.

Consultation:

Input from across Council is included in the 2020/21 Annual Report.  Much of the information in Section 1 of the Annual Report has been edited from the comprehensive Six-Monthly Progress Reports on the Coffs Harbour City Council 2017-2022 Delivery Program, tabled with Council for the periods July to December 2020 and January to July 2021.

Related Policy, Precedents and / or Statutory Requirements:

Sections 406 and 428 of the Local Government Act 1993 require Council to produce an annual report by 30 November each year.  Additional information is required in accordance with the Local Government (General) Regulation 2021 Clauses 132 and 217, Companion Animals Act 1998, Environmental Planning and Assessment Act 1979, Swimming Pools Act 1992 and Regulation 2018, Public Interest Disclosures Act 1994, Government Information (Public Access) Act 2009 and Regulation 2018, and Disability Inclusion Act 2014.

Implementation Date / Priority:

Subject to Council endorsement, the 2020/21 Annual Report will be posted on Council’s website and the Office of Local Government will be advised by 30 November 2021, in line with the statutory requirements. Printed copies will be made available at Council’s main administration building and the three library locations.

Conclusion:

The 2020/21 Coffs Harbour City Council Annual Report identifies significant achievements and challenges recorded during the financial year.

While it satisfies a regulatory requirement, the report is a valuable resource to assist the community to understand the services and facilities that Council provides.  It is recommended that Council adopt the 2020/21 Annual Report for public release.

 
































































































































































































































SC21/69       Regional State of the Environment Report 2020 Summary

Author:                        State of the Environment Reporting Project Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SC21/69   Regional State of the Environment Report 2020 Summary  

 

Executive Summary

The Regional State of the Environment Report 2020 Summary is an opportunity for the outgoing Council to see the progress the Coffs Harbour Local Government Area is making towards achieving the priorities of the MyCoffs Community Strategic Plan and the indicators selected for environmental reporting, and compare this progress to the North Coast Region and its Councils.

 

RECOMMENDATION:

That Council note the Regional State of the Environment Report 2020 Summary.

 

Report

Description of Item:

The Regional State of the Environment 2020 Report (RSoE) Summary is an opportunity for the outgoing Council to reflect on the Coffs Harbour Local Government Area’s progress towards achieving the priorities of the MyCoffs Community Strategic Plan (CSP) during its term in office.

This RSoE is the third prepared for the North Coast Region of New South Wales (NSW). It involved collaboration between the 12 general purpose councils (councils) along the region’s coast, from Port Macquarie-Hastings Council in the south to Tweed Shire Council in the north and including Lismore and Kyogle Councils, and Rous County Council. It aims to report on environmental condition at both a regional and local level from 2012 to 2020. This condition information may inform the community and local and state governments on key pressures acting on the environment, and responses to those key pressures.

This condition–pressure–response information can be used to increase community awareness of environmental issues, and to guide natural resource managers in prioritising and addressing management actions.

The RSoE contains four themes:

-     People and the Environment

-     Biodiversity and Vegetation

-     Land-use and Soils

-     Water

The indicators and measures used to document change in the RSoE include those identified by the Coffs Harbour community which form the CSP. Thousands of residents were directly involved in the development of the MyCoffs CSP, sharing their aspirations and hopes, and prioritising our community objectives for the future over its 10-year timeframe.

Issues:

The COVID-19 impacts are in addition to economic, social and environmental impacts felt from bushfires, floods and drought during the 2019/20 year. The environmental impacts of COVID-19 have been generally positive, with a temporary reduction in greenhouse gas emissions due to reduced transport and fuel use, and working from home. COVID-19 impacts on waste have not yet been documented. Environmental works on properties and public land were delayed during lockdown periods.

Options:

The RSoE is provided for noting.

Sustainability Assessment:

•     Environment

The RSoE highlights the changes to the environment during the Council period from 2016-2020.

The report aims to inform Council regarding the trends for a specific set of environmental indicators that have been documented since 2012 for the North Coast Region of NSW. The identified trends for both the region and for the Coffs Harbour Local Government Area can assist to inform future management of specific areas, identify gaps in knowledge and identify opportunities for improved management and planning, operational changes, and education.

•     Social

The RSoE includes a range of information on environmental measures that may relate to and enhance the social wellbeing and development of the Coffs Harbour LGA.

•     Civic Leadership

The RSoE has been informed by the CSP. While Council facilitates the development of the CSP, the vision, outcomes and objectives belong to the whole community.

•     Economic – Broader Economic Implications

The RSoE enables Council to identify and respond to community environmental aspirations and co-ordinate the provision of monitoring, services and works to help achieve the city’s strategic objectives.

•     Economic - Delivery Program/Operational Plan Implications

The RSoE is a component of the Integrated Planning and Reporting framework, and is outlined in the Delivery Program and Operational Plan.

Risk Analysis:

There are no specific risks with noting the RSoE.

Consultation:

The RSoE Summary is a report on progress towards environmental indicators identified during consultation for the preparation of the CSP. Input into the report has been provided by the Councils noted earlier in the report.

Related Policy, Precedents and / or Statutory Requirements:

The RSoE Summary is not a legislated requirement for end of term reporting. However, it is required for inclusion in the Annual Report in the year of an election under the Local Government Act 1993 No.30.

Implementation Date / Priority:

Subject to Council’s endorsement, the RSoE can be posted on Council’s website.

Conclusion:

The Regional State of the Environment 2020 Report (RSoE) Summary is an opportunity for the outgoing Council to reflect on the Coffs Harbour Local Government Area’s progress towards achieving the priorities of the MyCoffs Community Strategic Plan (CSP) during its term in office.

 





















































SC21/70       End of Term Report Coffs Harbour City 2016-2021

Author:                        Group Leader Community & Cultural Services

Authoriser:                  Director Sustainable Communities

MyCoffs:                      B.2 A community achieving its potential

Attachments:              ATT1  SC21/70   End of Term Report - Coffs Harbour City 2016-2021  

 

Executive Summary

The End of Term Report – Coffs Harbour City 2016-2021 is an opportunity for the outgoing Council to reflect on the Coffs Harbour community’s progress towards achieving the priorities of the MyCoffs Community Strategic Plan (CSP) during its five-year term in office. 

The aim of a Community Strategic Plan is to set out the long-term aspirations of the community. While Council facilitates the development of the CSP, the vision, outcomes and objectives belong to the whole community and recognise that business, other levels of government, non-government organisations and the community must contribute in order to achieve our desired future.

 

RECOMMENDATION:

That Council note the End of Term Report 2016-2021.

 

Report

Description of Item:

The End of Term Report 2016-2021 is required under the Local Government Act 1993 and is an opportunity for the outgoing Council to reflect on the Coffs Harbour community’s progress towards achieving the priorities of the MyCoffs Community Strategic Plan (CSP) during its five-year term in office.

The aim of a Community Strategic Plan is to set out the long-term aspirations of the community. While Council facilitates the development of the CSP, the vision, outcomes and objectives belong to the whole community and recognise that business, other levels of government, non-government organisations and the community must contribute in order to achieve our desired future.

The End of Term Report is framed around the four CSP themes:

-     Community Wellbeing

-     Community Prosperity

-     A Place for Community

-     Sustainable Community Leadership

Issues:

In September 2016, Council embarked on a significant community engagement exercise, with thousands of residents sharing their aspirations and hopes, and prioritising our community objectives for the future, in the development of the MyCoffs CSP, over its 10-year timeframe. The CSP will be refreshed in 2021/22 in line with the new Council term and will be adopted by Council in June 2022.

It should be noted that assessment of some of the measures outlined in the CSP are reliant on data from the 5-yearly ABS National Census. In acknowledging that the 2021 census data is not available for this report, alternative data has been provided in some instances to demonstrate current trending.

Options:

The End of Term report is provided to Council for noting.

Sustainability Assessment:

•     Environment

The End of Term report presents information to show the delivery against stated environmental objectives during the term of Council.

•     Social

The End of Term report presents information to show the delivery against stated social objectives during the term of Council.

•     Civic Leadership

Reporting on the community’s delivery of the MyCoffs CSP, even where the objectives are beyond Council’s sphere of influence, aligns with the civic leadership principles of the Integrated Planning and Reporting framework, and provides a transparent reflection on achievements made during the term of Council.

•     Economic – Broader Economic Implications

The End of Term report presents information outlining how broader economic objectives are tracking in regard to aspirations set out by the community in the MyCoffs CSP.

•     Economic - Delivery Program/Operational Plan Implications

The findings of the End of Term report will assist in the preparation of the new Community Strategic Plan, Delivery Program and Operational Plan.

Risk Analysis:

There are no risks associated with noting the report.

Consultation:

Input to the End of Term Report was sought from external agencies identified as stakeholders in the MyCoffs CSP.

Policy, Precedents and / or Statutory Requirements:

The End of Term Report is a requirement under the Local Government Act 1993.

Implementation Date / Priority:

Once noted by Council, the report will be published on Council’s website post-election in accordance with the Office of Local Government requirements.

Conclusion:

The End of Term Report is an opportunity for the outgoing Council to reflect on the Coffs Harbour community’s progress towards achieving the priorities of the MyCoffs Community Strategic Plan (CSP) during its five-year term in office.