Ordinary Council Meeting Minutes                                                  28 October 2021

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON Thursday, 28 October 2021 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan (via video link) ,Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Michael Adendorff

NOM21/23 Review of Coffs Harbour City Centre (Zone B3 Commercial Core)

Non-Pecuniary - Significant Conflict as he has property interests that would be affected if the review led to zoning changes.

Cr Michael Adendorff

SI21/26 Moonee Street and Park Avenue Street Reconfiguration

Non-Pecuniary - Less Than Significant Conflict as he has property interests.

 

 

 

Public forum commenced at 5.00pm

No public forum.

 

 

Apologies

No apologies

 

 

Leave of Absence

No requests for leave of absence.

 

 

Confirmation of Minutes

2021/257

Resolved (Cr Paul Amos / Cr Michael Adendorff)

That the minutes of the Ordinary Meeting held on 14 October 2021 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Presentation (via audio visual link) on the financial audit of Coffs Harbour City Council 30 June 2021 by the Audit Office of NSW.

 

 

Notices of Motion – General

 

NOM21/21      Public Register of Outstanding Resolutions

2021/258

Resolved (Cr Sally Townley / Cr John Arkan)

"Council maintain a public register of outstanding resolutions."

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Reports

 

GM21/21         Council Meeting Dates 2022

 

Executive Summary

This report seeks Council adoption of the recommended schedule for Ordinary Council meetings in 2022.

2021/259

Resolved (Cr Keith Rhoades / Cr Michael Adendorff)

That:

1.    No Council meetings be scheduled for January 2022.

2.    Meetings from February to November 2022 are scheduled on the second and fourth Thursday of each month.

3.    No meeting will be held on 14 April due to Good Friday the following day.

4.    The last Council meeting for 2022 be scheduled on 9 December 2022.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM21/22         Emergency Management Service Delivery

 

Executive Summary

This report has been prepared as a means to provide further context surrounding the suggested allocation of additional financial resources for emergency management functions as set out in the September 2021 Quarterly Budget Review Statement contained within BS21/62.  In essence the approach suggested for emergency management functions is effectively an increase in service levels, in response to recent disaster/emergency events and resultant community expectations.

 

Over the years, the Coffs Harbour Region has experienced its fair share of disasters that have resulted in losses to private property and public infrastructure, as well as significant impacts on the physical and mental wellbeing of the community.

 

With the occurrence of these events and the revised approach of the NSW Government through the formation of Resilience NSW, the level of expectation on local government to play an enhanced role in the response and recovery phases associated with disasters has increased dramatically.  This in turn requires a redeployment of resources into the response and recovery phases of the disaster, resulting in a significant impact on the ability of our organisation to deliver business as usual services and the planned capital delivery program.

 

2021/260

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council:

1.    Endorse a revised approach to emergency management service delivery noting the objective of enhancing the Prevention, Preparedness, Response and Recovery phases associated with emergencies/disasters; and

2.    Consider supporting the allocation of additional financial resources identified within the September 2021 QBRS.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 


 

 

GM21/23         Council Resolutions - Aged Status Report

 

Executive Summary

Recently, during the annual performance review process, it was suggested that it may be appropriate to undertake a review of all Council decisions that are at least twelve months old and remain incomplete, either partially or fully.

 

This report provides a status update, Attachment 1, on resolutions that remain outstanding for a period greater than twelve months, noting that many may be partially incomplete. It is also noted that in some cases further financial resources may be required and/or actions/input from other State Agencies or stakeholders.

 

2021/261

Resolved (Cr Sally Townley / Cr George Cecato)

That Council receive and note the outstanding resolutions report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Notices of Motion – Business Services

 

NOM21/22      Review of Staff Exit Processes

2021/262

Resolved (Cr Paul Amos / Cr Sally Townley)

"That Council engage a HR Consultant to review the staff exit interview and disengagement processes and provide any recommendations for improvement.  This is to be funded from the internal audit budget."

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Business Services

 

BS21/61          Bank and Investment Balances for September 2021

 

Executive Summary

Council’s Bank Balances and Investments as at 30 September 2021 totalled $294,332,782.55.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

2021/263

Resolved (Cr George Cecato / Cr Paul Amos)

That Council note the bank balances and investments totalling $294,332,782.55 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 September 2021.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

BS21/62          Quarterly Operational Plan and Budget Review Statement for September 2021

 

Executive Summary

Coffs Harbour City Council’s 2021/22 Operational Plan was adopted on 24 June 2021 for implementation from 1 July 2021.

 

Internal reporting for the September 2021 quarter has identified the need for a number of amendments to the 2021/22 Operational Plan.  The proposed changes relate to extensions in the forecast end dates of projects within the same financial year, adding projects that were not in the adopted 2021/22 Operational Plan and changes in the resulting measurement of metrics.

 

The Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements under Clause 203 of the Local Government (General) Regulation 2005.  This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council.  These statements are contained within the attachments to this report.

 

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.

 

COVID-19 has introduced an element of uncertainty into the budget review process.  Financial adjustments and policy positions continue to be developed to ensure that Council is minimising the disruption to services and supporting the local community through the public health crisis.

 

The original adopted budget for 2021/22 provided a net surplus of $59.1M and an operating deficit before capital revenue of $3.2M.  The revised budget after revotes resulted in a net surplus of $59.5M and an operating deficit before capital revenue of $5.0M.  The budget adjustments recommended in this report result in a projected budget net surplus of $77.3M and an operating deficit before capital revenue of $2.92M.  There has been an improvement in the consolidated operating result of $2.08M as a result of the recommendations contained within this report.

 

2021/264

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council:

1.    Note the Quarterly Budget Review Statement and the following estimated budget position as at 30 September 2021:

2021/22 Original Budget

2021/22 Revised Budget

2021/22 Projected Budget

2021/22 Sep YTD Actuals

 

$‘000

$‘000

$‘000

$‘000

Recurrent Revenue

 

 

 

 

Rates & Annual Charges

104,869

104,869

104,869

27,217

User Charges & Fees

61,000

61,000

60,750

11,749

Interest & Investment Revenue

5,068

5,068

4,818

665

Other Revenues

7,855

7,855

8,054

1,744

Grants & Contributions provided for Operating Purposes

14,600

15,188

15,654

4,753

Total Recurrent Revenue

193,392

193,980

194,145

46,128

Recurrent Expenditure

 

Employee Benefits & Oncosts

63,316

63,441

64,490

16,609

Borrowing Costs

6,879

6,879

7,688

825

Materials & Contracts

224,732

242,117

266,772

38,316

Depreciation & Amortisation

45,755

45,755

42,899

11,156

Other Expenses

16,118

16,118

10,772

2,104

Less: Capitalised Expenses

(160,234)

(175,328)

(195,557)

(23,036)

Total Recurrent Expenditure

196,566

198,982

197,064

45,974

Net Operating (Deficit) / Surplus

(3,174)

(5,002)

(2,919)

154

Capital Revenue

 

Capital Grants, Subsidies, Contributions and Donations

62,274

64,528

80,185

13,621

Total Capital Revenue

62,274

64,528

80,185

13,621

Net Surplus

59,100

59,526

72,266

13,775

 

2.    Approve the following budget adjustments:

·         $2,084,463 decrease in the budgeted net operating deficit;

·         $15,657,183 increase in budgeted capital revenue to be received;

·         $20,229,233 increase in the budgeted level of capital expenditure;

·         $733,057 funding into cash reserves

·         $547,691 increase to Principal Loan Repayments

3.    That Council endorse the proposed amendments to the 2021/22 Operational Plan as set out in the Issues section of this report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS21/63          Audited 2020/2021 Annual Financial Statements

 

Executive Summary

The audited Annual Financial Statements for 2020/2021 are being presented to meet legislative requirements under Section 419 of the Local Government Act in relation to their completion, audit and presentation.

 

The General Purpose Financial Statements and Special Purpose Financial Statements are the statements required to be produced by the Australian International Financial Reporting Standards whilst the Special Schedules contain additional information required by the Office of Local Government.

 

The final audited Annual Financial Statements require certification by the designated signatories for the audit opinion and Conduct of the Audit Report to be issued, and for the Annual Financial Statements to be then lodged with the Office of Local Government.

 

2021/265

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council:

1.    Approve the General Purpose Financial Statements – Statement by Councillors and Management and Special Purpose Financial Statements – Statement by Councillors and Management forms relating to the audited 2020/2021 Annual Financial Statements for completion by the designated signatories.

2.    Receive and adopt the audited 2020/2021 Annual Financial Statements.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS21/64          Addition of Former Woolgoolga Surf Life Saving Club Lease Area to Woolgoolga Beach Reserve

 

Executive Summary

This report is seeking Council endorsement, in its capacity as Crown Land Manager of the Woolgoolga Beach Reserve, to the addition of the former Woolgoolga Surf Life Saving Club lease area (Lot 109 DP 752853) into Woolgoolga Beach Reserve.

 

2021/266

Resolved (Cr Tegan Swan / Cr John Arkan)

That Council, as Crown Land Manager of Woolgoolga Beach Reserve, consent to the addition of Lot 109 DP 752853 (being the former Woolgoolga Surf Life Saving Club lease site) into Crown Reserve 63076 for Public Recreation and Resting Place notified 27 November 1931.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS21/65          Proposed Sale of Council owned Operational Land between Eleventh and Circular Avenues, Sawtell

 

Executive Summary

This report seeks Council endorsement for the sale of Lot 50 Section 2 DP 21528 between Eleventh and Circular Avenues, Sawtell to the adjoining owners, subject to the creation of service easements in favour of Council.

 

The neighbours of Council owned land between Eleventh and Circular Avenues, Sawtell have approached Council seeking assistance to address increasing anti-social behaviour occurring within the Council owned property.  The initial request was to lease and fence the land.  However, as the property is considered surplus to public requirements, it is deemed appropriate to sell the land whilst retaining access to the underlying infrastructure through the creation of easements in favour of Council.

 

 

 

 

 

2021/267

Resolved (Cr Paul Amos / Cr Sally Townley)

That Council:

1.      Notify its intent to sell Council owned operational land described as Lot 50 Section 2 DP 21528.

2.      Invite submissions from other neighbouring and adjacent properties on the proposed sale of the property in accordance with Council’s Community Participation and Engagement Plan.

3.      Invite the owners of the adjacent properties, through an Expression of Interest process, to make offers on relevant portions of the property on the basis that:

3.1     The land will be subdivided and consolidated into the adjacent properties.

3.2     Half of the land fronting Eleventh Avenue being purchased by either the owners of No.23 (Lot 17) or No.25 (Lot 18) Eleventh Avenue, Sawtell.

3.3     Half of the land fronting Circular Avenue being purchased by either the owners of No.17 (Lot 38) or No.19 (Lot 39) Circular Avenue, Sawtell.

3.4     The creation of all necessary service easements in favour of Council to enable continued access to the land and underground infrastructure.

3.5     The purchasers paying fair market value for acquisition of each subdivided section of the land.

3.6     The purchasers meeting all costs associated with the above.

4.      Note that a further report will be provided to Council for determination of this matter.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS21/66          Update on the Funding of Emergency Services' Facilities

 

Executive Summary

This report provides an update to Council on the funding and associated arrangements of Emergency Services Facilities located in the Coffs Harbour City Council Local Government Area.  Discussions to date have been confidential and are subject to agreement with the NSW Government.

 

2021/268

Resolved (Cr Keith Rhoades / Cr George Cecato)

That Council consider and adopt the motion in the Confidential Report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

Confidential minute attached.

 

 

Cr Michael Adendorff left the meeting, the time being 5:28 pm.

Notices of Motion – Sustainable Communities

 

NOM21/23      Review of Coffs Harbour City Centre (Zone B3 Commercial Core)

2021/269

Resolved (Cr Keith Rhoades / Cr John Arkan)

"To bring back to Council a report to review and update the flood related development controls that apply to the Coffs Harbour City Centre (Zone B3 Commercial Core) in conjunction with the updated flood plain risk management study and plan review for the Coffs Creek catchment."

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Cr Michael Adendorff returned to the meeting, the time being 5:35 pm.

 

 

Directorate Reports - Sustainable Communities

 

SC21/64          Creative Capital Fund 2021 - Jetty Memorial Theatre

 

Executive Summary

The NSW Government has introduced $60 million in strategic funding over two years for the delivery of new and improved cultural infrastructure across NSW.

The Creative Capital Fund has been established to meet the demands for facilities to support the creative economy and improve access to and participation in quality cultural experiences across NSW.

This report seeks Council’s endorsement for the ‘Jetty Memorial Theatre Expansion Project - New Rehearsal/Community Space’ to be submitted to the Creative Capital Fund – Medium to Large Projects round.

 

2021/270

Resolved (Cr Denise Knight / Cr Sally Townley)

That Council:

1.    Submit an application to the Creative Capital Fund - Medium to Large Projects, being the Jetty Memorial Theatre Expansion Project - New Rehearsal/Community Space, at a total cost of $4,907,000 excluding GST.

2.    Allocate $2,436,000 as Council’s contribution to the project should the grant application be successful, and note a further report will be returned to Council at that time to confirm the funding requirements.

3.    Note the $35,000 community stakeholders contribution from the Jetty Theatre Trust Account towards the project.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

 

SC21/65          RFT-1406-TO Permanent Museum Exhibition (Design Fabricate & Install)

 

Executive Summary

Two permanent museum exhibitions are planned to be the mainstay of Yarrila Arts and Museum (YAM) at Yarrila Place:

1.    ‘Stories of Coffs’ - social history exhibition (225 m2); and

  1. ‘Welcome to Country’ - Gumbaynggirr exhibition (48 m2).

Following an open tender process, this report recommends the selection of a contractor for contract RFT-1406-TO Permanent Museum Exhibition (Design Fabricate and Install) to deliver these works.

 

2021/271

Resolved (Cr Sally Townley / Cr John Arkan)

That Council:

1.    In accordance with Clause 178(1)(a) of the Local Government (General) Regulation 2005, accepts the offer from Thylacine Design, ABN 34 097 340 880, for Permanent Museum Exhibition (design, fabricate and install) services for Yarrila Arts and Museum for the lump sum contract amount of $1,496,000 including GST on the basis that:

1.1.     The offer satisfies the method of procurement and is acceptable in accordance with the offer assessment plan and Council’s Tender Value Selection System;

1.2.     Thylacine Design has the necessary experience in similar works and their ability and performance are satisfactory;

1.3.     Thylacine Design financial capacity is acceptable; and

1.4.     Thylacine Design is willing to enter into a binding legal agreement with Council for the works.

2.    Delegate authority to the General Manager to execute the contract documents with Thylacine Design.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC21/66          Provision of Telecommunications Infrastructure Policy, Coffs Harbour Development Control Plan 2015 - Amendment No. 23 (Telecommunications Facilities) and Amendment of Coffs Harbour City Council Community Participation and Engagement Plan - Post Exhibition

 

Executive Summary

At its Ordinary Meeting of 27 May 2021, Council resolved to publicly exhibit and carry out stakeholder consultation on a draft policy for the provision of telecommunications infrastructure and associated amendments to Council’s Development Control Plan and Community Participation and Engagement Plan.

Public exhibition and stakeholder consultation was undertaken from 7 July to 6 August 2021. The purpose of this report is to seek endorsement from Council of a Provision of Telecommunications Infrastructure Policy (Attachment 1); Coffs Harbour Development Control Plan 2015 - Amendment No. 23 (Telecommunications Facilities) (Attachment 2); and an amendment to the Coffs Harbour City Council Community Participation and Engagement Plan (Attachment 3), which have been revised to address issues raised during the public exhibition process.

 

2021/272

Resolved (Cr Tegan Swan / Cr Michael Adendorff)

1.    Defer consideration of this report pending inclusion of further recommendations from industry Code C564:2020 mobile phone base station deployment regarding site selection, design, operation, community engagement and the application of the Precautionary Principle.

Specifically:

1.1.    The addition of a preference for adequate setbacks from sensitive land uses and inclusion of definition of “sensitive lands”

1.2.    Further reference to materials and finishes being sympathetic to the surrounding landscape

1.3.    Requirement of design to accommodate future co- location

1.4.    Provision of written procedures for new site selection from 4.1.4 of the code

1.5.    Ensure proposed telecommunications infrastructure shall be advertised by CHCC to owners and occupiers within a 250m radius of the proposed infrastructure location

2.    A further report to be brought back for council’s consideration.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC21/67          Standard Instrument (Local Environmental Plans) Amendment - Optional Special Flood Consideration Clause

 

Executive Summary

The NSW Government has recently introduced a new flood prone land package, which commenced on 14 July 2021. The Standard Instrument (Local Environmental Plans) amendment included an optional ‘Special Flood Considerations’ clause. This optional clause applies controls specifically to land located between the flood planning area (FPA), which in Coffs Harbour is the area below the 1% annual exceedance probability (AEP) level plus 500mm of freeboard, and the probable maximum flood (PMF). It applies to certain sensitive and hazardous development types that have been identified as having a higher risk to life and warrant the consideration of the impacts of rarer floods on land located outside of the FPA.

Effective consideration of flood risk in land use planning involves developing an understanding of the full range of flood behaviour up to the PMF. Previous significant flood events in Coffs Harbour and in other areas of NSW and Queensland show the importance of managing flood risk up to and beyond the 1% AEP flood, and of considering flood risk up to the probable maximum flood (PMF) level. This report recommends that Council opt-in to the ‘Special Flood Considerations’ clause, which will then be inserted by the NSW Government into Coffs Harbour Local Environmental Plan (LEP) 2013 and will come into force (Attachment 1).

The clause is consistent with Council’s current policy position as set out in provisions contained within Coffs Harbour Development Control Plan (DCP) 2015.  It will also be necessary to prepare amendments to Coffs Harbour DCP 2015 to include references to the ‘Special Flood Considerations’ area and clause; and to map the ‘Special Flood Considerations’ area. The ‘Special Flood Considerations’ area map and DCP updates will be reported to Council for exhibition at a future date.

 

2021/273

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.    Opt-in to the ‘Special Flood Considerations’ standard instrument clause of the Local Environment Plan (Attachment 1), and notify NSW Department of Planning, Industry and the Environment accordingly.

2.    Note that a further report will be brought back to Council to publically exhibit the ‘Special Flood Considerations’ area map and Development Control Plan amendments.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI21/25           North Boambee Valley - Detention Basin

 

Executive Summary

Council has previously resolved to forward fund and construct a (small) flood detention basin within the North Boambee Valley West Development (NBVWD) Precinct for the purpose of enabling the development of this area to proceed.

This report recommends that Council instead consider an alternate option to construct a larger flood detention basin in the flood catchment which is upstream of the NBVW development precinct rather than continue with the resolved position.

The reasons underpinning this request are that there are significantly greater flood mitigation and economic benefits to be yielded by the proposed alternate course of action which would not only enable the development of the NBVWD Precinct to proceed as planned, but also achieves the wider flood mitigation objectives of the Boambee/Newports Creek Floodplain Risk Management Plan.

 

2021/274

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.    Not proceed with the originally resolved concept of a (small) flood detention basin within the North Boambee Valley West Release Area development precinct.

2.    Proceed instead with the final design and construction of a (larger) flood detention basin located further upstream in the same catchment.

3.    Note that the existing land acquisition requirements which currently exist under the small detention basin option will naturally transfer to the larger detention basin option.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 


 

 

SI21/26           Moonee Street and Park Avenue Street Reconfiguration

 

Executive Summary

This report seeks Council endorsement of the Draft Moonee Street and Park Avenue Masterplan to be placed on public exhibition. This is an action of the Coffs Harbour City Centre Masterplan 2031 (CC Masterplan) adopted by Council at its meeting on 28 February 2013.

Following public exhibition, the final Moonee Street and Park Avenue Street Reconfiguration Plan will be presented to Council for its approval to be incorporated in the CC Masterplan 2031.

The improved Plan will support future funding applications, and provide strategic direction for the development of the City Centre streetscape.

 

2021/275

Resolved (Cr Paul Amos / Cr Sally Townley)

That Council note the Draft Moonee Street and Park Avenue Street Reconfiguration Plan as part of the City Centre Masterplan 2031 to be placed on public exhibition for 28 days.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI21/27           Contract No. RFT-1430-TO (3) Provision of Services – Supervision and Operation – Coffs Coast Resource Recovery Facilities Separable Portion 3

 

Executive Summary

The Coffs Coast Resource Recovery Facilities operated by Council include the Englands Road Weighbridge Office, and the Waste Transfer Stations located in Coramba, Lowanna and Woolgoolga. The existing Contracts for the contractor Based operation of each of these facilities expire on 30 November 2021.

The Request for Tender calls for Tenderers to enter into a Contract term of two (2) years, with an initial option for a 12-month extension and then a further additional option for a second 12-month extension. Taking the total potential contract duration through to 29 November 2025.

Council received four responses to Separable Portion 3 of the RFT, however the Specification requires amendments that will significantly alter the scope.

 

2021/276

Resolved (Cr John Arkan / Cr Tegan Swan)

That Council:

1.    Decline all tenders for RFT-1430-TO (3) – Separable Portion 3 in accordance with clause 178(1)(b) of the Local Government Regulations and cl. 2.9 of Part 1.

2.    Amend the details of the tender documents, and once suitably amended, call fresh tenders.

3.    Extend the existing Contract RFT-692-TO with the Lions Club of Woolgoolga Inc. for a further period of 12 calendar months (commencing 30 November 2021 and expiring on 29 November 2022).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

SI21/28           Summary of Actions Relating to Waste Management in the Coffs Harbour LGA

 

Executive Summary

The primary purpose of this report is to provide Council with a bimonthly update on how the organisation is progressing towards a waste management solution and odour emissions for the relevant period (as required by Council Resolution 2021/116, point 5).

The bimonthly waste report will also provide Council with an update on progress made against other waste related resolutions and activities.  This report will focus on Council’s Resolution 2021/173 which was made on 22 July 2021 and provide Councillors with an update on the North Coast Alternate Waste Solutions Project and the NSW Government Energy from Waste Infrastructure Plan.

 

2021/277

Resolved (Cr Paul Amos / Cr George Cecato)

That Council note the report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Questions on notice

No questions on notice.

 

 

Matters of an Urgent Nature

 

MUN21/15      NSW Governments Disaster Declaration AND RECENT STORM DAMAGE

 

Cr Rhoades asked if the disaster declaration for the recent storm was for the entire Local Government Area (LGA) or only certain areas.  The General Manager advised that it is for the entire LGA but his understanding was that the exemption from the waste levy is limited to materials from storm damaged properties in those areas identified by the SES.

Cr Rhoades advised of an email received regarding a situation where a community member contacted Council for assistance in cleaning up debris that had been removed from a waterway after the storm and was denied assistance.  The General Manager advised he would have the matter followed-up.

 


 

 

 

Close of Meeting

The Meeting closed at 5.55pm.

 

Confirmed:  11 November 2021

 

 

 

 

...................................................

Denise Knight

Mayor