Extraordinary Council Meeting Minutes                                 27 September 2021

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MINUTES

CoffS Harbour CITY COUNCIL
Extraordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON Monday 27 September 2021 AT 9:00am

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Sally Townley, Cr Tegan Swan, Sonya Kroon, HWLE Lawyers via audio

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence Nil

Opening of EXTRAOrdinary Meeting

The meeting commenced at 9.00am with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Public forum

No public forums.

 

disclosure of interest

No disclosures of interest.

 

apologies

No apologies

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

 

DIRECTORATE REPORT – SUSTAINABLE INFRASTRUCTURE

 

 

2021/231

Resolved (Cr Keith Rhoades / Cr John Arkan)

That item SI21/23 Waste Processing Arrangements be referred to Closed Session.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

CLOSED SESSION – SECTION 10A

The Mayor requested a motion to close the meeting to consider item SI21/23 Waste Processing Arrangements, the time being 9.01am.

 

 

Motion

2021/232

Resolved (Cr Sally Townley / Cr George Cecato)

That the meeting be closed to the staff, press and public during consideration of the following item for the reasons stated:

 

SI21/23 Waste Processing Arrangements

(g) commercial advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

The staff not related to the issue, press and public vacated the Chamber and the live stream was ceased.

 

 

 

SI21/23       Waste Processing Arrangements

 

Executive Summary

This report requests Council consider and resolve the available options for the existing Red Bin waste service contained in Confidential Attachment 1.

 

2021/233

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.    Note the Benefits, Costs and Risks of each Option assessed in this report.

2.    Consent to enter the Deed of Settlement and Release with Biomass Solutions.

3.    Consent to enter the Deed of Variation with Nambucca Valley Council and Bellingen Shire Council.

4.    Write off its claim against Nambucca Valley Council and Bellingen Shire Council for the reimbursement of $1.22m, being the cost to Council (to the end of August 2021) of transporting and disposing of MWOO produced from waste supplied by those councils.

5.    Delegate authority to the Mayor and General Manager to execute the Deed of Settlement and Release with Biomass Solutions (Coffs Harbour) Pty Ltd under the Common Seal of Council.

6.    Delegate authority to the Mayor and the General Manager to execute the Deed of Variation with Nambucca Valley Council and Bellingen Shire Council under the Common Seal of Council.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

open meeting

The Mayor requested an appropriate motion to enable the meeting to resolve into Open Meeting, the time being 10.12am.

 

Motion

2021/234

Resolved (Cr Keith Rhoades / Cr John Arkan)

That Council move into Open Session.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

The General Manager read to the meeting the resolution of the Closed Session.

 

 

 

Motion

2021/235

Resolved (Cr John Arkan / Cr George Cecato)

That the resolution of the Closed Session be adopted.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Close of Meeting

The Meeting closed at 10.15am.

 

Confirmed: 14 October 2021

 

 

...................................................

Denise Knight

Mayor