Ordinary Council Meeting Minutes                                                        12 August 2021

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON Thursday, 12 August 2021 AT 5.00pm

 

PRESENT:    Cr Denise Knight, Cr Michael Adendorff (via video link), Cr Paul Amos, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:          General Manager, Director Sustainable Infrastructure, Director Sustainable Communities (via video link), Director Business Services and Executive Assistant

 

Leave of Absence       Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr Denise Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

 

PROCEDURAL Motion

2021/178

Resolved (Cr Denise Knight / Cr George Cecato)

That the declarations of interest be moved forward and considered prior to the public forum commencing.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Disclosure of Interest

No disclosures of interest.

 

Public forum commenced at 5.00pm

Speaker

Item

Edward Fawle

Against – SC21/44 Development Application No. 0685/21 - Attached Dual Occupancy - Lot 1 DP 1147679, 42A Warrawee Street, Sapphire Beach

Mathew Templeton

Against – SC21/44 Development Application No. 0685/21 - Attached Dual Occupancy - Lot 1 DP 1147679, 42A Warrawee Street, Sapphire Beach

 

Apologies

2021/179

Resolved (Cr Keith Rhoades / Cr George Cecato)

That an apology received from Councillor Arkan for unavoidable absence be received and accepted.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

LEAVE OF ABSENCE

No requests for leave of absence.

 

Confirmation of Minutes

2021/180

Resolved (Cr Sally Townley / Cr George Cecato)

That the minutes of the Ordinary Meeting held on 22 July 2021 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

DIRECTORATE REPORT – SUSTAINABLE COMMUNITIES

 

SC21/44          Development Application No. 0685/21 - Attached Dual Occupancy - Lot 1 DP 1147679, 42A Warrawee Street, Sapphire Beach

 

Executive Summary

This report provides an assessment of Development Application No. 0685/21 for an attached dual occupancy development at Lot 1 DP 1147679, 42A Warrawee Street, Sapphire Beach.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application, Council received twenty-one (21) submissions. Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

The development application is also reported to Council for determination because it proposes to vary a development standard in the Local Environmental Plan by more than 10%.

 

2021/181

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council:

1.         Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the Minimum Lot Size for Dual Occupancy in Zone R2 under Clause 4.1B of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.         Approve Development Application No. 0685/21 for an attached dual occupancy at Lot 1 DP 1147679, 42A Warrawee Street, Sapphire Beach subject to the conditions provided in Attachment 3.

3.         Advise persons who made a submission on Development Application No. 0685/21 of Council’s decision.

 

 

Cr Tegan Swan gave notice of a Foreshadowed Motion.

 

For:         Crs Knight, Amos, Cecato and Townley

Against:  Crs Adendorff, Rhoades and Swan

Carried

The Motion was carried, therefore the Foreshadowed Motion lapsed and was not considered.

 

 

FORESHADOWED Motion

 

(Cr Tegan Swan

That Council refuse Development Application No. 0685/21 for an attached dual occupancy at Lot 1 DP 1147679, 42A Warrawee Street, Sapphire Beach due to the size of the variation to the development standards.

 

Directorate Reports - Business Services

 

BS21/46          Draft Plan of Management - Woolgoolga Lake 2021

 

Executive Summary

Council has a statutory obligation under both the Crown Land Management Act 2016 (CLM Act) and the Local Government Act 1993 (LG Act) to adopt Plans of Management (PoMs) for all Crown reserves that are classified as ‘community’ land and for which Council has been appointed land manager.

A draft PoM for Woolgoolga Lake - 2021 (Attachment 1) has been finalised following wide consultations across multiple groups of Council and the Coastal and Estuary Management Advisory Committee.  It is now ready for consideration by Council and if agreed, a resolution made to refer the document to the Division of Crown Lands within the Department of Planning, Industry and Environment (DPIE) for its approval, prior to it being publicly exhibited.  This step is compulsory as the Crown (being the landowner) must be given the opportunity to provide input into the draft PoM prior to it being placed on public exhibition.  It is also a requirement that Native Title Manager advice (Attachment 2) be considered by Council prior to the draft PoM being referred to DPIE.

After DPIE have reviewed and approved the draft PoM, it must be publicly exhibited for not less than 28 days and the opportunity for submissions to be made over a period of not less than 42 days.  The draft PoM, including any minor revisions resulting from public exhibition, will then be presented to Council for formal adoption.  If revisions post public exhibition are significant it must be referred to DPIE a second time.

 

2021/182

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council:

1.         Refer the draft Plan of Management for Woolgoolga Lake - 2021 to the Crown Lands Division of the Department of Planning, Industry and Environment to obtain approval to place the document on public exhibition.

2.         Place the draft Plan of Management for Woolgoolga Lake - 2021 on public exhibition for a period of at least 42 days once approval is received and to accept public submissions over this period.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Communities

 

SC21/45          Amendments to the Coffs Harbour Significant Tree Register

 

Executive Summary

The objective of this report is to seek Council’s endorsement to amend the Coffs Harbour Significant Tree Register as outlined in Attachment 1.

The report provides the background to the Coffs Harbour Significant Tree Register, the implications and details of how the changes will be implemented.

 

2021/183

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council amend the Coffs Harbour Significant Tree Register as outlined in Attachment 1.

 

The Motion on being put to the meeting was carried unanimously.

Carried

Notices of Motion – Sustainable Infrastructure

 

NOM21/19      Council Vision Statement for New Landfill Facility

 

 

 

Motion (Cr Paul Amos / Cr Tegan Swan)

"That Council:

Adopts the following Vision Statement in working towards a new landfill tip facility.

‘Council, upon identifying the most appropriate new tip site, also builds a facility that creates a new standard in onsite recycling and waste recovery and thus strive to ultimately maximise the diversion of waste from landfill in our Local Government Area. Council seek to apply new technologies to deliver the most modern waste recovery complex in Australia.’"

 

 

The meeting adjourned for a short recess due to audio issues, the time being 5.32pm and reconvened at 5.37pm.

 

 

Amendment

 

(Cr Michael Adendorff / Cr George Cecato)

That Council:

Adopts the following Vision Statement in working towards a new landfill tip facility.

‘Council, upon identifying the most appropriate new tip site, also builds a facility that creates a new standard in onsite recycling and waste recovery and thus strive to ultimately maximise the diversion of waste from landfill in our Local Government Area. Council consider to apply new technologies to deliver the most modern waste recovery complex in Australia.’

 

For:         Crs Adendorff and Cecato

Against:  Crs Knight, Amos, Rhoades, Swan and Townley

 

The AMENDMENT on being put to the meeting was LOST.

 

2021/184

Resolved (Cr Paul Amos / Cr Tegan Swan)

"That Council:

Adopts the following Vision Statement in working towards a new landfill tip facility.

‘Council, upon identifying the most appropriate new tip site, also builds a facility that creates a new standard in onsite recycling and waste recovery and thus strive to ultimately maximise the diversion of waste from landfill in our Local Government Area. Council seek to apply new technologies to deliver the most modern waste recovery complex in Australia.’"

 

For:         Crs Knight, Amos, Cecato, Rhoades, Swan and Townley

Against:  Cr Adendorff

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI21/17           Review of Acid Sulphate Soils Disposal

 

Executive Summary

This report responds to an earlier Council resolution to receive a report which outlines the Cultural and Civic Space Project Board’s delegated expenditure limits for additional project expenditure, and the decision-making processes which led to the selection of the method of disposal for soils excavated from the Civic and Cultural Space project.

 

 

Motion (Cr George Cecato / Cr Michael Adendorff)

That Council note the report.

 

For:         Crs Knight, Adendorff and Cecato

Against:  Crs Amos, Rhoades, Swan and Townley

 

The MOTION on being put to the meeting was LOST.

 

Questions on notice

 

QON21/07      Cultural and Civic Space - Interim Funding

 

 

The response was noted.

 

 

Matters of an Urgent Nature

 

MUN21/08      COVID-19

 

Cr Denise Knight advised that COVID-19 cases are in a lot of our neighbouring Councils, best wishes are offered to them in getting over this and also to friends and families that are affected.  A massive reminder to all of us to be aware all the time, ensure distancing, hand sanitising and usage of masks, but most of all to get vaccinated.

 

 

 

MUN21/09      Container Deposit ScHeme - Revenue Sharing Agreement

 

Cr Sally Townley raised the Container Deposit Scheme agreement, it is her understanding that we don’t have a revenue sharing agreement in place at the moment and doesn’t think that they can be retrospective, however are worth a considerable amount to Council and it appears that if there is a delay in having an agreement that we are losing money.

The General Manager advised that some information has been provided in recent times in reference to the Container Deposit Scheme, it is incumbent to have a revenue sharing agreement and that both parties sign it, that is the subject of some of the issues before us and I am aware that following an internal meeting tomorrow morning, further information will be provided to Councillors.

 

Close of Meeting

The Meeting closed at 6.42pm.

 

Confirmed: 26 August 2021

 

 

 

...................................................

Denise Knight

Mayor