Ordinary Council Meeting Minutes                         22 April 2021

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON Thursday, 22 April 2021 AT 5.00pm

PRESENT:               Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    Acting General Manager, Director Sustainable Infrastructure, Acting Director Sustainable Communities and Executive Assistant

Leave of Absence       Cr John Arkan

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Public forum commenced at 5.00pm

Cr Amos declared an interest in the following item and left the meeting, the time being 5.01pm.

Speaker

Item

Lisa Flynn

Against SC21/16 Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP746896, Toormina Gardens, 5 Toormina Road, Toormina

Kerry Stichbury (Toormina Preschool)

Against SC21/16 Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP746896, Toormina Gardens, 5 Toormina Road, Toormina

Dave Munro (McDonalds Australia)

For SC21/16 Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP746896, Toormina Gardens, 5 Toormina Road, Toormina

Rachel McNeil (SLR Consulting)

For SC21/16 Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP746896, Toormina Gardens, 5 Toormina Road, Toormina

Cr Amos returned to the meeting, the time being 5.41pm.

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Paul Amos

SC21/16 Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP746896, Toormina Gardens, 5 Toormina Road, Toormina

Pecuniary interest as he occasionally runs joint business promotions with the applicant.

Cr Denise Knight

QON21/03 Prosper Coffs Harbour Ltd Achievements

Non-Pecuniary - Less Than Significant Conflict as she is on the board of Prosper Coffs Harbour Ltd.

Cr Paul Amos

BS21/21 Business Incentive Policy Administration

Non-Pecuniary - Less Than Significant Conflict as he has a professional working relationship with a beneficiary of the potential change in policy.

Acting General Manager Andrew Beswick

QON21/03 Prosper Coffs Harbour Ltd Achievements

Non-Pecuniary - Less Than Significant Conflict as he is a Director/Secretary of Prosper Coffs Harbour Ltd.

Apologies

                   No apologies.

REQUESTS FOR LEAVE OF ABSENCE

2021/57

Resolved (Cr Keith Rhoades / Cr George Cecato)

That leave of absence as requested from Councillor Arkan be approved for the month of May.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Mayoral Minute

 

MM21/01         Sawtell Pool

2021/58

Resolved (Cr Denise Knight)

That Council keep Sawtell Pool open for one extra month from 30 April to 30 May 2021 for the reduced hours of Monday to Friday 6am – 12noon and that the estimated cost of $17,000 be deficit funded.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Confirmation of Minutes

2021/59

Resolved (Cr Paul Amos / Cr George Cecato)

That the minutes of the Ordinary Meeting held on 25 March 2021 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Cr Paul Amos declared an interest in the following item, vacated the Chamber and took no part in the discussion or voting, the time being 5.47pm.

 

 

SC21/16          Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP 746896, Toormina Gardens, 5 Toormina Road, Toormina

 

Executive Summary

This report provides an assessment of Development Application No. 0810/20 for a food and drink premises (take away food and drink premises) at Lot 20, DP 746896, Toormina Gardens, 5 Toormina Road, Toormina.

At its meeting of 12 October 2017, Council adopted the 'Development Applications - Consideration by Council Policy', which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application, Council received eighty-one (81) submissions. Accordingly, this matter is reported to Council for determination due to 'significant public interest and community input'.

2021/60

Resolved (Cr Keith Rhoades / Cr Denise Knight)

That Council:

1.           Refuse Development Application No. 0810/20 for a food and drink premises (take away food and drink premises) at Lot 20 DP746896, Toormina Gardens, 5 Toormina Road, Toormina on the grounds of unacceptable impacts on neighbourhood amenity.

2.           Advise persons who made a submission on Development Application No. 0810/20 of Council's decision.

For:          Crs Knight, Rhoades, Swan and Townley

Against:  Crs Adendorff and Cecato

Carried

 

Cr Paul Amos returned to the meeting, the time being 6:19 pm.

 


 

General Manager's Reports

 

GM21/03         Council Committees - Appointment of Members

 

Executive Summary

Nominations to join Council’s advisory and facility management committees require appointment by Council.  This report seeking the appointment of nominees for the following committees:

·      Positive Ageing Advisory Committee

·      Disability Inclusion and Access Advisory Committee

·      Toormina Community Centre facility Management Committee

·     Yandaarra Aboriginal Advisory Committee

2021/61

Resolved (Cr George Cecato / Cr Sally Townley)

That Council:

1.       Appoint the following to the Positive Aging Committee:

1.1.          Hunter Handley (Community Member)

1.2.          Margaret Bridgman (Community Member)

1.3.          Gary Carr (Community Member)

1.4.          George Gardiner (Community Member)

1.5.          Dennis Houghton (Community Member)

1.6.          Judith (Jude) Cole (Community Member)

1.7.          Dr Vaibhav Tyagi (Community Member)

1.8.          Carol Burfoot (Community Member)

1.9.          Representative for Blue Sky Communities Inc. (community organisation)

1.10.       Representative for Coffs Coast Legacy (community organisation)

1.11.       Representative for North Coast Primary Health Network (community organisation)

1.12.       Representative for Probus Club of Coffs City Inc. (community organisation)

1.13.       Representative for Mid North Coast Local Health District (government entity)

2.       Appoint the following to the Disability Inclusion and Access Advisory Committee:

2.1.          Hank Du Chateau (Community Member)

2.2.          Tanya Watts (Community Member)

2.3.          Madalyn Hails (Community Member)

2.4.          Khishkok Abdo (Community Member)

2.5.          Heather Coutts (Community Member)

2.6.          Bridget Mackenzie (Community Member)

2.7.          Shalla Thomas (Community Member)

2.8.          Representative for Momentum Collective (community organisation)

2.9.          Representative for Blue Sky Communities Inc. (community organisation)

2.10.       Representative for Coffs Harbour Support Services (community organisation)

2.11.       Representative for Mid North Coast Local Health District (community organisation)

3.       Appoint Cheryl Ross-Walker to the Toormina Community Centre facility Management Committee.

4.       Appoint representatives from Galambila Aboriginal Health Service to the Yandaarra Advisory Committee.

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

GM21/04         Contract No. RFT-1349-TO Legal Services Panel

 

Executive Summary

Council called tenders for the Provision of Legal Services (Panel Contract) Contract No. RFT-1349-TO closing on 3 March 2021.

The tender was advertised as a contract for a three year period with a two year option exercisable at the sole discretion of Council based on satisfactory supplier performance and business requirements.

Proponents were advised that the tender would be awarded as a non-exclusive panel supply contract across six areas of law.  One or more proponents would be selected to work in each area.

2021/62

Resolved (Cr George Cecato / Cr Sally Townley)

That Council:

1.       In accordance with clause 178 (1)(a) of the Local Government (General) Regulation 2005, accepts the panel contract RFT-1349-TO for an initial term of three years, with the seven proponents as follows:

Overarching Services

·         HWL Ebsworth Lawyers

·         Lindsay Taylor Lawyers

·         Maddocks

·         Pikes & Verekers Lawyers

·         Wilshire Webb Staunton Beattie

Property & Conveyancing matters

·         Walsh, Anthony Francis

IR matters

·         Workdynamic Australia

on the basis that:

1.1    Approving a panel of seven proponents including an Industrial Relations (IR) specialist will be flexible and cost effective for Council across all legal matters; and

1.2    The selected proponents have the necessary experience in similar works and their ability and performance are assessed as meeting requirements.

2.       Approve provision for a single two-year contract term extension based on business requirements and satisfactory panel performance, which may take the contract through to 2026.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Business Services

 

BS21/19          Bank and Investment Balances for March 2021

 

Executive Summary

Council’s Bank Balances and Investments as at 31 March 2021 totalled $234,918,345.26.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

2021/63

Resolved (Cr George Cecato / Cr Paul Amos)

That Council note the bank balances and investments totalling $234,918,345.26 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 March 2021.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS21/20          Monthly Financial Performance Report for the Month Ended 28 February 2021

 

Executive Summary

This report presents the Monthly Financial Performance Report for the month ended 28 February 2021.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  As at 28 February 2021, the budget year to date surplus after capital revenue is $16.6 million with the actual year to date surplus being $18.0 million.

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

The capital expenditure target for the current financial year is $129 million with $31.9 million expended to the end of February.

2021/64

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council note the Monthly Financial Performance Report for 28 February 2021.

The Mayor left the meeting, the time being 6.26pm and the Deputy Mayor assumed the chair.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Motion

2021/65

Resolved (Cr Paul Amos / Cr Keith Rhoades)

That item BS21/21 Business Incentive Policy Administration be considered in Closed Session.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS21/22          Contract No. RFT-1362-TO Supply and Delivery of Steel Fabrication Services (Panel Supply)

 

Executive Summary

Council called tenders for the Provision of Steel Fabrication Services (Panel Contract) Contract No. RFT-1362-TO that closed on 10 March 2021.

The tender was advertised as a contract for a two (2) year period with a one-year option exercisable at the sole discretion of Council based on satisfactory supplier performance and business requirements.

Proponents were advised that the tender would be awarded as a non-exclusive panel supply contract across six areas of law. One or more proponents would be selected to work in each area.

2021/66

Resolved (Cr Sally Townley / Cr Michael Adendorff)

That Council:

1.           In accordance with clause 178 (1)(a) of the Local Government (General) Regulation 2005, accepts the panel contract RFT-1362-TO for an initial term of two years, with the seven (7) proponents as follows:

·        Alfabs Engineering, ABN 77 002 526 463

·        All Metal Fabrications, ABN 12 164 793 542

·        Arc Fab Engineering, ABN 54 606 190 238

·        H.F. Hand, ABN 84 064 718 770

·        Pearce Engineering, ABN 81 717 832 352

·        Rieder Engineering, ABN 82 151 178 960

·        United Pacific Engineering, ABN 58 145 563 506

on the basis that:

1.1        Approving a panel of seven proponents will provide capacity, flexibility and cost effectiveness for Council across each construction project locality; and

1.2        The selected proponents have the necessary experience in similar works and their ability and performance are assessed as meeting requirements.

2.           Approve provision for a single one-year contract term extension based on business requirements and satisfactory panel performance, which may take the contract through to 2024.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS21/23          Eco Fuel Technology - Waste Plastic to Fuel Technology Concept

 

Executive Summary

Following Council’s resolution on 22 October 2022 to request a prospectus from Eco Fuel Technology on their waste plastic to fuel technology concept, Council officers have arranged the evaluation of the information provided by waste consultants Arcadis and this report has now been prepared for Council’s consideration.

 

The technical aspects and issues, options and risks are outlined in the Confidential Report (Attachment 1) together with a recommendation.

2021/67

Resolved (Cr Michael Adendorff / Cr Sally Townley)

That Council:

1.           Thank Eco Fuel Technology for their information and proposed project and advise them that Council does not wish to advance their proposal at this time.

2.           Maintain a watching brief on Energy from Waste and other technologies for possible future inclusion into Council’s waste management strategy.

The Mayor Denise Knight returned to the meeting and assumed the Chair, the time being 6:31pm.

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

Directorate Reports - Sustainable Communities

 

SC21/14          New Permanent Museum Exhibitions

 

Executive Summary

The new museum requires a service uplift as identified within the Library, Museum and Gallery (LMG) Strategy 2020-2023.  The existing Coffs Harbour Regional Museum currently has only 3.5% of its collection on display.

Two permanent museum exhibitions are being planned for the combined museum/gallery on the ground floor of the Cultural and Civic Space building (CCS):

1.   ‘Stories of Coffs’ social history exhibition (225 m2); and

2.   ‘Welcome to Country’ Gumbaynggirr exhibition (48 m2).

The most streamlined and cost effective way to deliver these is to engage a specialist exhibition design company to provide design, fabrication and installation, including all sub-disciplines such as graphic design, interactives and multimedia. As a guide, museum exhibition projects can be categorised along a sliding scale (all figures are ex-GST):

-     Basic regional museum (simple), $4,000 - $5,000 per m2;

-     Quality regional museum (mid-level), $5,000 - $8,000 per m2; and

-     State/national museum (high-level) $8,000 - $12,000 per m2.

Consultancy, project management, travel and other fees are additional, generally 18-20% of the project budget.

A mid-level standard is recommended as the most appropriate option for a cultural facility in the CCS to achieve the LMG Strategy objectives. The estimated cost for design, fabrication, installation and related fees is $1,886,325. The funding required is not currently allocated within Council budgets, this report recommends consideration in Council’s next Delivery Program and to pursue grant and other funding opportunities. The permanent museum exhibitions costs are proposed to be phased over financial years; $734,606 in 2021/22 and $1,151,719 in 2022/23.

 

Motion (Cr George Cecato / Cr Michael Adendorff)

That Council:

1.           Note the Stories of Coffs and Welcome to Country permanent museum exhibitions that are planned for the new Coffs Harbour Regional Museum within the Cultural and Civic Space facility.

2.           Consider the allocation of funding for these two permanent museum exhibitions within Council’s upcoming Delivery Program to provide a Quality Regional Museum standard, with:

2.1.      $734,606 allocated in 2021/22; and

2.2.      $1,151,719 allocated in 2022/23.

3.           Continue to seek grant and other external funding sources to support the development and delivery of the permanent museum exhibitions.

4.           Close the current Coffs Harbour Regional Museum at 215A Harbour Drive on commencement of the design phase of the new permanent museum exhibitions to allow for necessary preparation and logistics to reopen in the Cultural and Civic Space building.

 

Amendment

 

(Cr Tegan Swan / Cr Keith Rhoades)

That Council:

1.           Note the Stories of Coffs and Welcome to Country permanent museum exhibitions that are planned for the new Coffs Harbour Regional Museum within the Cultural and Civic Space facility.

2.           Consider the allocation of funding for these two permanent museum exhibitions within Council’s upcoming Delivery Program to provide a Quality Regional Museum standard, with:

2.1.      $734,606 allocated in 2021/22; and

2.2.      $1,151,719 allocated in 2022/23.

3.           Prior to allocating funds for the exhibitions, provide an updated end cost budget for the CCS project including all required expenses to have the project fully operational.

4.           Continue to seek grant and other external funding sources to support the development and delivery of the permanent museum exhibitions.

5.           Retain the current Coffs Harbour Regional Museum at 215A Harbour Drive for as long as feasibly possible in line with the development of the new permanent museum exhibitions to allow for necessary preparation and logistics to reopen in the Cultural and Civic Space building.

 

Motion put

2021/68

Resolved (Cr Sally Townley)

That the amendment be put.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Amendment

2021/69

RESOLVED (Cr Tegan Swan / Cr Keith Rhoades)

That Council:

1.           Note the Stories of Coffs and Welcome to Country permanent museum exhibitions that are planned for the new Coffs Harbour Regional Museum within the Cultural and Civic Space facility.

2.           Consider the allocation of funding for these two permanent museum exhibitions within Council’s upcoming Delivery Program to provide a Quality Regional Museum standard, with:

2.1.      $734,606 allocated in 2021/22; and

2.2.      $1,151,719 allocated in 2022/23.

3.           Prior to allocating funds for the exhibitions, provide an updated end cost budget for the CCS project including all required expenses to have the project fully operational.

4.           Continue to seek grant and other external funding sources to support the development and delivery of the permanent museum exhibitions.

5.           Retain the current Coffs Harbour Regional Museum at 215A Harbour Drive for as long as feasibly possible in line with the development of the new permanent museum exhibitions to allow for necessary preparation and logistics to reopen in the Cultural and Civic Space building.

For:          Crs Knight, Adendorff, Rhoades, Swan and Townley

Against:  Crs Amos and Cecato

The AMENDMENT on being put to the meeting was CARRIED and it then became the MOTION.

For:          Crs Knight, Adendorff, Rhoades, Swan and Townley

Against:  Crs Amos and Cecato

Carried

 

The meeting adjourned for a short recess, the time being 7.40pm and reconvened, the time being 7.49pm.

 

SC21/15          Community Engagement Strategy - Review of the MyCoffs Community Strategic Plan

 

Executive Summary

In 2016, Council undertook a significant community engagement campaign for the creation of the MyCoffs Community Strategic Plan (CSP). The resulting plan articulated the 10 year vision of the community. 3000 individual instances of community engagement informed the current MyCoffs CSP. In line with the new Council term, the CSP is due for a revision, which will extend the community’s vision from its current horizon to 2032.

The Integrated Planning and Reporting Framework stipulates that a Community Engagement Strategy for the review of a community strategic plan must be endorsed by Council.  This report outlines the planned approach to community engagement for the review of the current MyCoffs Community Strategic Plan.

2021/70

Resolved (Cr Paul Amos / Cr Sally Townley)

That Council adopt the Community Engagement Strategy for the Review of the MyCoffs Community Strategic Plan.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SC21/17          Planning Proposal PP_2019_COFFS_004_00 - Application to Amend Coffs Harbour LEP 2013 to Rezone Land - Lots 4 and 5 DP 41228, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition

 

Executive Summary

At its Ordinary Meeting of 12 December 2019, Council resolved to initiate a proponent-led planning proposal (PP_2019_COFFS_004_00) to amend Coffs Harbour Local Environmental Plan (LEP) 2013 to rezone Lots 4 and 5 DP 41228, No. 75-77 and 81 Butlers Road Bonville from Zone RU2 Rural Landscape to Zone R5 Large Lot Residential and Zone E2 Environmental Conservation; and to amend the minimum lot size to accord with the proposed land use zones. Council also resolved at the same meeting to amend Coffs Harbour Development Control Plan (DCP) 2015 to align with the proposed land use zones.

Public exhibition of the planning proposal and draft DCP amendment was undertaken from 24 June to 22 July 2020. The purpose of this report is to seek endorsement from Council of Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition (Attachment 1) and approval of Coffs Harbour DCP 2015 - Amendment No. 17 (Butlers Road Bonville) (Attachment 2).

2021/71

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.       Endorse Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition (Attachment 1).

2.       Delegate to the General Manager the authority issued by the NSW Department of Planning, Industry and Environment to exercise the functions of the Minister under Section 3.36 of the Environmental Planning and Assessment Act 1979 for the purposes of finalising Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition.

3.       Continue to consult with the NSW Department of Planning, Industry and Environment on the terms of the amendment to Coffs Harbour Local Environmental Plan 2013, to ensure its consistency with the objectives, outcomes and provisions of Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition.

4.       Approve Coffs Harbour Development Control Plan 2015 - Amendment No. 17 (Butlers Road Bonville) (Attachment 2), which will come into effect when public notice of Council’s decision is made in accordance with Part 3, Division 3 of the Environmental Planning and Assessment Regulation 2000.

5.       Inform those whom made a submission to Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville and draft Coffs Harbour Development Control Plan 2015 Amendment No. 17 (Butlers Road Bonville), as well as affected landowners of Council’s decision.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Notices of Motion – Sustainable Infrastructure

 

NOM21/07      Duke Street - Traffic Changes

2021/72

Resolved (Cr Paul Amos / Cr Tegan Swan)

“A report be bought back to council on cars being able to make a right hand turn into Duke St when traveling West along Harbour Drive."

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Infrastructure

 

SI21/07           Traffic Committee Meeting 23 February 2021

 

Executive Summary

The Local Traffic Committee (LTC) Meeting minutes of 23 February 2021 are presented to Council for noting of the eleven (11) recommendations were of a minor nature and were therefore approved under delegated authority by the Director of Sustainable Infrastructure.

 

2021/73

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council:

1.       Note the Traffic Instruments T1–2021; T3, T4, and T5–2021; T7 and T8-2021 (Attachment 2).

2.       Note that the outcomes contained in the above and attached Minutes have been authorised for action in accordance with the delegations issued by Council.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Questions on notice

 

QON21/03      Prosper Coffs Harbour Ltd Achievements

 

The response was noted.

 

Matters of an Urgent Nature

 

MUN21/03      Athletics Workshop

 

Cr Keith Rhoades requested that he be allowed to bring forward a motion requesting additional attendees be allowed to attend the Regional Athletics Workshop, to be held next week.

 

The Mayor then indicated that the matter was of sufficient urgency in accordance with clause 9.3(b) of the Code of Meeting Practice.

 

 

PROCEDURAL Motion

2021/74

Resolved (Cr Keith Rhoades / Cr Paul Amos)

That the business of additional attendees of the Regional Athletics Workshop be considered.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Motion

2021/75

Resolved (Cr Keith Rhoades / Cr Paul Amos)

That Council allow a maximum of two (2) representatives of the organisations invited to the Regional Athletics Workshop, to be held on 27 April 2021, to attend.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

MUN21/04      Azalea Avenue/Combine Street Roundabout

 

Cr Keith Rhoades requested that grant funding for works on the Azalea Avenue/Combine Street Roundabout be considered a matter of an urgent nature to ensure current funding would be rolled over to the 2021-22 financial year.

The Acting General Manager advised that he would follow up to ensure that the funding would still be available.

CLOSED SESSION – SECTION 10A

The Mayor requested a motion to close the meeting to consider item BS21/21 Business Incentive Policy Administration the time being 8.03pm.

 

Motion

2021/76

Resolved (Cr Paul Amos / Cr Michael Adendorff)

That the meeting be closed to the staff, press and public during consideration of the following item for the reasons stated:

 

BS21/21 Business Incentive Policy Administration

10A(2)(d)(i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

The Motion on being put to the meeting was carried unanimously.

Carried

 

The Staff and others vacated the Chamber and the public audio-visual was turned off.

 

 

BS21/21          Business Incentive Policy Administration

 

Executive Summary

The Business Incentives Policy was considered by Council on 28 June 2018.  After a period of exhibition, Council resolved to adopt the policy at the meeting on 13 September 2018.

In late 2019 it was noted there was an issue with the wording in the Business Incentive Policy, specifically in that the term ‘business premises’ and ‘business use’ was referenced rather than ‘commercial use/commercial premises’ in the eligibility criteria.  As a result of the different wording, businesses such as retail shops, offices, retail buildings, cafés, restaurants, pubs and other food and beverage operators may have been excluded from the Business Incentive Policy.

Subsequently, on 13 February 2020, it was recommended to Council to change the wording from ‘business premises/use’ to ‘commercial premises/use’ and this recommendation was adopted.

Furthermore, previous reviews of all incentives had been completed and in September 2019, the High Water Consumption Incentive was not being utilised and providing the incentive it was designed to provide and was removed from the Policy by Council in November 2019.

This report outlines a strategy to ensure that the original intent of the Policy, that is to lessen the financial burden of commencing a new business, is more completely achieved.

2021/77

Resolved (Cr Paul Amos / Cr Sally Townley)

That Council:

1.     Defer the Proposed Business Incentive Policy refunds.

2.     Council receive a report covering the history of the six impacted applicants whom a refund may apply if refunds are to be applied. The report is to detail the timelines of each individual assessment process, initial full fee assessment amounts and concessions and incentives applied to date. The report should also provide a profile of other commercial developments that have been approved since the Small Business Enterprise Incentive and Business Incentive Policies have been introduced.

The Motion on being put to the meeting was carried unanimously.

Carried

 

open meeting

The Mayor requested an appropriate motion to enable the meeting to resolve into Open Meeting, the time being 8.23pm.

 

 

Motion

2021/78

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council move into Open Session.

The Motion on being put to the meeting was carried unanimously.

Carried

 

The Acting General Manager read to meeting the resolution of the Closed Session.

 

 

Motion

2021/79

Resolved (Cr Denise Knight / Cr George Cecato))

That the resolution of the Closed Session be adopted.

The Motion on being put to the meeting was carried unanimously.

Carried

 

        

Close of Meeting

The Meeting closed at 8.25pm.

 

Confirmed: 13 May 2021.

 

 

 

 

...................................................

Denise Knight

Mayor