Coffs Harbour City Council

14 April 2021

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 22 April 2021

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.           Opening of Ordinary Meeting

2.           Acknowledgment of Country

3.           Public Forum

4.           Disclosure of Interest

5.           Apologies

6.           Leaves of Absence

7.           Mayoral Minute

8.           Confirmation of Minutes

9.           Rescission Motion

10.        Notices of Motion – General

11.        General Manager’s Reports

12.        Notices of Motion – Business Services

13.        Directorate Reports – Business Services

14.        Notices of Motion – Sustainable Communities

15.        Directorate Reports – Sustainable Communities

16.        Notices of Motion – Sustainable Infrastructure

17.        Directorate Reports – Sustainable Infrastructure

18.        Questions On Notice

19.        Matters of an Urgent Nature

20.        Consideration of Confidential Items (if any)

21.        Close of Ordinary Meeting

 

 

Andrew Beswick

Acting General Manager

 

 


Order of Business

 

 

General Manager's Reports

GM21/03         Council Committees - Appointment of Members........ 3

GM21/04         Contract No. RFT-1349-TO Legal Services Panel........ 8

Directorate Reports - Business Services

BS21/19          Bank and Investment Balances for March 2021....... 11

BS21/20          Monthly Financial Performance Report for the Month Ended 28 February 2021......................................... 33

BS21/21          Business Incentive Policy Administration.................. 50

BS21/22          Contract No. RFT-1362-TO Supply and Delivery of Steel Fabrication Services (Panel Supply)................ 55

BS21/23          Eco Fuel Technology - Waste Plastic to Fuel Technology Concept........................................................... 58

Directorate Reports - Sustainable Communities

SC21/14          New Permanent Museum Exhibitions............................. 61

SC21/15          Community Engagement Strategy - Review of the MyCoffs Community Strategic Plan............................. 99

SC21/16          Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP 746896, Toormina Gardens, 5 Toormina Road, Toormina................................................ 129

SC21/17          Planning Proposal PP_2019_COFFS_004_00 - Application to Amend Coffs Harbour LEP 2013 to Rezone Land - Lots 4 and 5 DP 41228, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition................... 192

Notices of Motion Sustainable Infrastructure

NOM21/07      Duke Street - Traffic Changes...................................... 502

Directorate Reports - Sustainable Infrastructure

SI21/07           Traffic Committee Meeting 23 February 2021.......... 503

Questions on Notice

QON21/03      Prosper Coffs Harbour Ltd Achievements............. 517


GM21/03      Council Committees - Appointment of Members

Author:                         Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:               Nil

 

Executive Summary

Nominations to join Council’s advisory and facility management committees require appointment by Council.  This report seeking the appointment of nominees for the following committees:

·      Positive Ageing Advisory Committee

·      Disability Inclusion and Access Advisory Committee

·      Toormina Community Centre facility Management Committee

·     Yandaarra Aboriginal Advisory Committee

 

Recommendation:

That Council:

1.    Appoint the following to the Positive Aging Committee:

1.1.      Hunter Handley (Community Member)

1.2.      Margaret Bridgman (Community Member)

1.3.      Gary Carr (Community Member)

1.4.      George Gardiner (Community Member)

1.5.      Dennis Houghton (Community Member)

1.6.      Judith (Jude) Cole (Community Member)

1.7.      Dr Vaibhav Tyagi (Community Member)

1.8.      Carol Burfoot (Community Member)

1.9.      Representative for Blue Sky Communities Inc. (community organisation)

1.10.    Representative for Coffs Coast Legacy (community organisation)

1.11.    Representative for North Coast Primary Health Network (community organisation)

1.12.    Representative for Probus Club of Coffs City Inc. (community organisation)

1.13.    Representative for Mid North Coast Local Health District (government entity)

2.    Appoint the following to the Disability Inclusion and Access Advisory Committee:

2.1.      Hank Du Chateau (Community Member)

2.2.      Tanya Watts (Community Member)

2.3.      Madalyn Hails (Community Member)

2.4.      Khishkok Abdo (Community Member)

2.5.      Heather Coutts (Community Member)

2.6.      Bridget Mackenzie (Community Member)

2.7.      Shalla Thomas (Community Member)

2.8.      Representative for Momentum Collective (community organisation)

2.9.      Representative for Blue Sky Communities Inc. (community organisation)

2.10.    Representative for Coffs Harbour Support Services (community organisation)

2.11.    Representative for Mid North Coast Local Health District (community organisation)

3.    Appoint Cheryl Ross-Walker to the Toormina Community Centre facility Management Committee.

4.    Appoint representatives from Galambila Aboriginal Health Service to the Yandaarra Advisory Committee.

 

Report

Description of Item:

As part of the normal functioning of council committees, community members and councillors are nominated to fill vacant positions.  For nominees to become member of committees, they need to be appointed by Council.  This report provides details regarding the recruitment and nominations for the following committees:

 

·      Positive Ageing Advisory Committee (PAAC)

From the Terms of Reference - 8 Community Members,  4 Community Organisations and 1 Government Entity

·      Disability Inclusion and Access Advisory Committee (DIAAC)

From the Terms of Reference – 7 Community Members and 4 x individuals from relevant disability organisations 

·      Toormina Community Centre facility Management Committee

·      Yandaarra Aboriginal Advisory Committee

 

Positive Ageing Advisory Committee and Disability Inclusion and Access Advisory Committee

 

At the 10 December 2020 Meeting, Council adopted the PAAC Terms of Reference (ToR) and amended DIAAC ToR.  An expression of interest was held for both committees from 3 February 2021 to 5 March 2021.  This was advertisement though Council’s website, social media channels, News of the Area and key stakeholder organisations.

 

For the PAAC, Council received 20 applications from community members and nine applications from community organisations and government entities.  For the DIAAC, Council received nine community member applications and 10 community organisation applications.

 

Applicants for each committee were assessed by a panel that included a Council staff member, a representative of an independent community organisation and a Councillor.  The suitability of each applicant was assessed based on their:

 

·      Previous relevant experience;

·      Specific interest in regards to the committee; and

·     Skills and attributes that would benefit the Committee.

 

The assessment panel recommended the following nominees, community organisations and government entity for the PAAC:

 

·      Carol Burfoot (Community Member)

·      Dennis Houghton (Community Member)

·      Dr Vaibhav Tyagi (Community Member)

·      Gary Carr (Community Member)

·      George Gardiner (Community Member)

·      Hunter Handley (Community Member)

·      Judith (Jude) Cole (Community Member)

·      Margaret Bridgman (Community Member)

·      Blue Sky Communities Inc. (community organisation)

·      Coffs Coast Legacy (community organisation)

·      North Coast Primary Health Network (community organisation)

·      Probus Club of Coffs City Inc. (community organisation)

·     Mid North Coast Local Health District (government entity)

 

The assessment panel recommended the following nominees and community organisations for the DIAAC:

 

·      Bridget Mackenzie (Community Member)

·      Hank Du Chateau (Community Member)

·      Heather Coutts (Community Member)

·      Khishkok Abdo (Community Member)

·      Madalyn Hails (Community Member)

·      Shalla Thomas (Community Member)

·      Tanya Watts (Community Member)

·      Blue Sky Communities Inc. (community organisation)

·      Coffs Harbour Support Services (community organisation)

·      Mid North Coast Local Health District (community organisation)

·      Momentum Collective (community organisation)

 

Toormina Community Centre facility Management Committee

 

The Toormina Community Centre Facility Management Committee is low on numbers.  In February, an advertisement was placed on Council’s website seeking applications to join the committee.  An application was received from Ms Cheryl Ross-Walker and the committee felt that Ms Ross-Walker would provide a valuable contribution to the committee.

 

Yandaarra Aboriginal Advisory Committee

 

The previous resolution for appointing members to this committee (12 March 2020) appointed a person to the service organisation roles.  This has proved problematic when members resign from these organisations.  This report seeks to refine the previous resolution and appoint a representative from Galambila Aboriginal Health Service.

Issues:

There are no significant issues identified in regards to this report.

Options:

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation provided to Council (e.g. by rejecting a nomination) and then adopt.

3.    Reject the recommendation provided to Council.

Sustainability Assessment:

•     Environment

There are no environmental impacts relating to this report.

•     Social

Establishing Council committees recognises and uses the valuable contribution the community makes for the effective provision of Council’s functions.

•     Civic Leadership

This approach is consistent with the Council’s MyCoffs Community Strategic Plan:

 

-   A.1 A vibrant and inclusive place.

-   B.2 A community achieving its potential.

•     Economic – Broader Economic Implications

Committees are formed to help Council facilitate services and functions using community volunteers with varied expertise.  Broadly this taps into the wealth of community knowledge and experience, whilst acknowledging and supporting local skills.

•     Economic - Delivery Program/Operational Plan Implications

The time and assistance given to Council by volunteers and committee members represents significant cost savings to the organisation.

Risk Analysis:

There are no specific risks associated with the appointment of committee members.

Consultation:

Consultation has occurred and continues to occur with various stakeholders involved in this committee.

Related Policy, Precedents and / or Statutory Requirements:

Sections 355 and 377 Local Government Act 1993.

Implementation Date / Priority:

Immediate.

Conclusion:

That Council endorses the recommendations within this report.

 


GM21/04      Contract No. RFT-1349-TO Legal Services Panel

Author:                         Governance Officer

Authoriser:                  Group Leader Governance

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:               ATT1  GM21/04  CONFIDENTIAL Contract No. RFT-1349-TO Tender Assessment

Confidential in accordance with Section 10A(2)(d)(ii) of the Local Government Act as it contains information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

Council called tenders for the Provision of Legal Services (Panel Contract) Contract No. RFT-1349-TO closing on 3 March 2021.

 

The tender was advertised as a contract for a three year period with a two year option exercisable at the sole dicretion of Council based on satisfactory supplier performance and business requirements.

 

Proponents were advised that the tender would be awarded as a non-exclusive panel supply contract across six areas of law.  One or more proponents would be selected to work in each area.

 

Recommendation:

That Council considers the tenders received for the Provision of Legal Services (Panel Contract), Contract No RFT-1349-TO, and adopts the recommendation as detailed in the confidential attachment.

 

Report

Description of Item:

Tenders were called for the Provision of Legal Services (Panel Contract) Contract No. RFT-1349-TO  closing 3 March 2021.  Tenders were evaluated on the following criteria:

 

·      Schedule of rates for key personnel (including other costs and disbursements);

·      Capacity, service response and quality of service;

·      Key personnel qualifications, expertise and experience;

·      Demonstrated understanding of Local Government; and

·      Value added services offered.

 

Tender offers were received from 22 proponents as follows:

 

1.    Bartier Perry

2.    Clarke Kann

3.    Fishburn Watson O’Brien

4.    Hall & Wilcox

5.    Holding Redlich Partnership

6.    Hones Lawyers

7.    Houston Dearn O’Connor

8.    HWL Ebsworth Lawyers

9.    Lindsay Taylor Lawyers

10.  Local Government Legal

11.  Maculrob Services

12.  Maddocks

13.  Marsdens Law Group

14.  Moray & Agnew

15.  Parity Law

16.  Pikes & Verekers Lawyers

17.  Redenbach Legal

18.  RMB lawyers

19.  Sparke Helmore Solicitors

20.  Walsh, Anthony Francis

21.  Wilshire Webb Staunton Beattie

22.  Workdynamic Australia

Issues:

Of the 22 responses, 21 were assessed as being compliant.  Three proponents also had minor departures from the template legal agreement and a further four proponents did not hold the required minimum $10 million professional indemnity insurance, but maintained they would increase their cover to $10 million.

Options:

The options available to Council with respect to this report are:

 

1.    Recommend the approval of a panel of contractors based on the application of Council’s tender evaluation process; or

2.    Reject all tenders

Sustainability Assessment:

•     Environment

There are no major environmental issues to consider with respect to this contract.  The vast majority of the services will be undertaken by contractors in their own workplaces.

•     Social

There are no adverse social implications involved with this contract.

•     Civic Leadership

This tender is consistent with MyCoffs Community Strategic Plan.  As per item B1.1, Council champions business, events, innovation and technology to stimulate economic growth, investment and local jobs.  Council illustrates strong leadership in encouraging local business participation, resulting in permanent and casual employment for Coffs Harbour residents.

•     Economic – Broader Economic Implications

There are no broader economic implications as a result of this report.

•     Economic - Delivery Program/Operational Plan Implications

Baseline legal matters are budgeted for within the Operational plan.  Council’s litigation matters are primarily in the Land and Environment Court and proceedings commenced against Council are outside our control.  Due to this uncertainty, a budget variation may be required to larger litigation matters and this is reported to Council within the quarterly budget review report.

 

The schedule of rates for each tender are fixed for the first two years of the contract.  Tenderers had the option of fixing their rates for the entirity of the contract period or fixing their rates only for the first two years and providing for an annual increase in hourly rates in accordance with the National Consumer Price Index.

 

Half of the recommended firms opted to keep their schedule of rates fixed for the life of the contract and the remaining firms opted to provide for annual increases in line with the National Consumer Price Index after the first two years of the contract have elapsed.

Risk Analysis:

Risks have been considered as minimal and are outlined in the Confidential Attachment.

Consultation:

Consultation was undertaken with the relevant Council staff.

Related Policy, Precedents and / or Statutory Requirements:

Tendering procedures were carried out in accordance with Council’s own policies as well as meeting statutory obligations under the Local Government (General) Regulations 2005 – Part 7 Tendering Division 1 Preliminary 163 section 55.

Implementation Date / Priority:

The advertised contract is for an initial three year period with a further two year option at the discretion of Council.

Conclusion:

Council should consider the recommendation as outlined in the Confidential Attachment.

 

 


BS21/19       Bank and Investment Balances for March 2021

Author:                         Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:               ATT1  BS21/19   Investment Performance Report for the Month Ended 31 March 2021  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 March 2021 totalled $234,918,345.26.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

Recommendation:

That Council note the bank balances and investments totalling $234,918,345.26 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 March 2021.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 March 2021 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.  It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements, which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments. The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

The bank balances and investment total of $234,918,345.26 as at 31 March 2021 is allocated between Council’s external restrictions, internal restrictions and unrestricted funds.

 

The balance of Council’s cash, cash equivalents and investments as at 30 June 2020 was attributable to external restrictions, internal restrictions and unrestricted funds as follows:

 

Fund

$000

External Restrictions

127,904

Internal Restrictions

88,300

Unrestricted

9,024

Total

225,228

 

Final calculations to determine external and internal restrictions are carried out during End of Financial Year Financial Statement preparation.

 

External restrictions account for over 56% of the cash, cash equivalent and investments held by Council; comprising of Developer Contributions, unexpended grants, unexpended loans, Water fund reserves, Sewer fund reserves and the Domestic Waste Management reserve as reported in Council’s Annual Financial Statements.

 

The below graph provides a breakdown of the bank and investment balances by Fund as at 31 March 2021.

 

 

The following line graph shows the rolling trend of Council’s bank balance and investment totals for a period of 13 months to 31 March 2021.

 

 

 

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for March 2021 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with this report.

Options:

As this report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

Included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government Investment Policy Guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 March 2021, it is noted that the total bank and investment balance was $234,918,345.26 comprising restricted and unrestricted General, Trust, Water and Sewer Funds’ cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.  Council officers have considered the risk to its portfolio in light of the COVID-19 pandemic.  Council has portfolio policy limits and risk management related strategy that provide protection against exposure to investment related risks.  Council also has maximum holding limits based on credit quality and counterparty limits and there is not considered to be a significant increase in these risks at this point in time.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd. Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

-     Deposits/Covered Bonds – these share first ranking

-     Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

-     Subordinated debt

-     Hybrids

-     Preference shares

-     Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, i.e. AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625.

Local Government Act 1993 – Investment Order (dated 12 January 2011).

Local Government General Regulation 2005.

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2).

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 

 


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BS21/20       Monthly Financial Performance Report for the Month Ended 28 February 2021

Author:                         Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:               ATT1  BS21/20   Monthly Financial Performance Report for the month ended 28 February 2021  

 

Executive Summary

This report presents the Monthly Financial Performance Report for the month ended 28 February 2021.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  As at 28 February 2021, the budget year to date surplus after capital revenue is $16.6 million with the actual year to date surplus being $18.0 million.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $129 million with $31.9 million expended to the end of February.

 

Recommendation:

That Council note the Monthly Financial Performance Report for 28 February 2021.

 

Report

Description of Item:

The Monthly Financial Performance Report provides information on Council’s actual to budget performance.  The report provides accrual based information to Council on a monthly basis and designed to identify and explain any major variances between budgeted and actual results.  These figures are presented on an accrual basis except for rates, which from January 2021 are shown on a cash basis by the month.  This change in presentation more accurately reflects how the actual monthly and YTD operating result is tracking compared to budget.

 

The report includes:

 

Financial Management Summary

·      The net operating surplus, before capital revenue, of $358k is $933k better than budget expectations at the end of February.  The actual year to date surplus, after capital revenue, is $18.0 million against a budget of $16.6 million.  Operating expenditure to the end of February is $112.8 million against a budget of $114.6 million.

·      Capital expenses are behind YTD budget expectations with total capital expenditure to the end of February of $31.9 million versus a YTD budget of $37.3 million.  The annual targeted expenditure is $129.1 million for the financial year.  Significant investigation and design work has been undertaken for major projects, which will now allow an acceleration of capital expenditure spend over coming months.  However, the rate of spend will also be subject to wet weather impacts.

 

Income Statement

·     This is a comprehensive income statement detailing the monthly performance for February 2021.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level. In terms of monthly percentages, although some percentages may be large in dollar terms, they have a minor impact on financial performance.  There are individual comments for any monthly and YTD variances greater than 10%.

 

Capital Expenditure Summary and Detailed

·      Capital expenditure by cost centre, and then at a more detailed level, is provided in the attachment.  Explanations have been provided for any variances greater than $200,000.

Issues:

Income Statement commentary as at 28 February 2021 for Year to Date (YTD) variances:

 

Revenue

·      Interest & Investment Revenue: Due to COVID-19 Council resolved not to charge interest and fees for late payment of Council Rates until after 31 December 2020.  In addition, there is a slight decline in interest returns on investments as they become due for re-investment.  Anticipated investment returns will be reviewed in the March QBRS.

 

·      Other Revenue: Anticipated revenue from CitySmart Solutions has been affected by COVID-19 and changes to the operations during the year.  These net impacts will result in profitability being downgraded; however, it is not expected to be significant.  Revised estimates will be reflected in the March QBRS.  Revenue for parking fines have also been impacted due to the reduction of fines being imposed and have also been revised in the March QBRS.  Revenue for Council venues such as the Community Village, Jetty Memorial Theatre, Coffs Harbour Airport and C.ex Coffs Harbour International Stadium are lower than anticipated due to ongoing COVID-19 restrictions and the cancellation of some events.

 

Expenditure

·      Materials and Contracts: This variance predominantly relates to the shortfall of capital expenditure to budget YTD of 5.4M.  The capital comments section of this report, along with the Capitalised Expenses notes below, outline the reasons for some of these deviations.

·      Capitalised Expenses: The capital comments section of this report outline the significant reasons for these deviations.  The effects of the COVID-19 pandemic and unpredicted weather events continue to impact upon the delivery of capital projects.

 

Income Statement commentary as at 28 February 2021 for Monthly variances:

 

Revenue

·      User Charges and Fees: Anticipated revenue from Coastal Works, including bridge construction for other Councils and bypass service relocations have been delayed.  These delays are a result of political, funding and material sourcing restrictions due to COVID-19 impacts.  The timing of these commercial works will be reviewed in the March QBRS.

 

·      Interest & Investment Revenue:  There is a slight decline in interest returns on investments as they become due for re-investment.  Anticipated investment returns will be reviewed in the March QBRS.

·      Other Revenue: Anticipated revenue from CitySmart Solutions has been affected by COVID-19 and changes to the operations during the year.  These net impacts will result in profitability being downgraded; however, it is not expected to be significant.  Revised estimates will be reflected in the March QBRS.

 

Expenditure

·      Materials and Contracts: The variance predominantly relates to the shortfall of capital expenditure to budget for the month of $2.8M.  The capital comments section of this report, along with the Capitalised Expenses notes below, outline the reasons for some of these deviations.  The remaining variance is mainly contractual and include possible savings in the waste processing contract, pending disputed payments.

·    Other Expenses: Anticipated expenses from CitySmart Solutions have been affected by COVID-19 and changes to the operations during the year.  These net impacts will result in profitability being affected; however, it is not expected to be significant.  Revised estimates will be reflected in the March QBRS.

·    Capitalised Expenses: The capital comments section of this report outline the majority of the reasons for these deviations.  The effects of the COVID-19 pandemic and unpredicted weather events continue to have an impact upon the delivery of capital projects.

Options:

An options analysis is not provided as this report is for noting only.

Sustainability Assessment:

•     Environment

There are no environmental impacts for the information contained within the report.

•     Social

There are no social impacts for the information contained within the report.

•     Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour by monitoring financial performance which assists the decision-making process to allocate funding for projects listed under the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future financial sustainability.

•     Economic - Delivery Program/Operational Plan Implications

The budget year to date surplus, after capital revenue, is projected to be $16.6 million as at 28 February 2021 with the actual year to date surplus being $18.0 million.

Risk Analysis:

There are no risks associated with this report.

Consultation:

Group Leaders, Business Unit Managers and their relevant staff have been provided with budget reports for each cost centre on a monthly basis for review.  Any variations will be provided to Council for adoption through the Quarterly Budget Review process.

Related Policy, Precedents and / or Statutory Requirements:

Local Government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management, we have opted to do so.

Implementation Date / Priority:

This report is for noting only and therefore there are no implementation actions.

Conclusion:

This Monthly Financial Performance Report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

The Responsible Accounting Officer confirms the Monthly Financial Performance Report for the month ended 28 February 2021 indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 


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BS21/21       Business Incentive Policy Administration

Author:                         Developer Contributions Officer

Authoriser:                  Director Business Services

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:               Nil

 

Executive Summary

The Business Incentives Policy was considered by Council on 28 June 2018.  After a period of exhibition, Council resolved to adopt the policy at the meeting on 13 September 2018.

 

In late 2019 it was noted there was an issue with the wording in the Business Incentive Policy, specifically in that the term ‘business premises’ and ‘business use’ was referenced rather than ‘commercial use/commercial premises’ in the eligibility criteria.  As a result of the different wording, businesses such as retail shops, offices, retail buildings, cafés, restaurants, pubs and other food and beverage operators may have been excluded from the Business Incentive Policy.

 

Subsequently, on 13 February 2020, it was recommended to Council to change the wording from ‘business premises/use’ to ‘commercial premises/use’ and this recommendation was adopted.

 

Furthermore, previous reviews of all incentives had been completed and in September 2019, the High Water Consumption Incentive was not being utilised and providing the incentive it was designed to provide and was removed from the Policy by Council in November 2019.

 

This report outlines a strategy to ensure that the original intent of the Policy, that is to lessen the financial burden of commencing a new business, is more completely achieved.

 

Recommendation:

That Council:

 

1.      Refunds Section 64 and Car Parking Contributions to businesses who were excluded from the Business Incentive Policy due to the term ‘business premises/use’ rather than ‘commercial use/commercial premises’ in the original policy.

2.      Transfer applicants who have previously requested the High Consumption Incentive to the Enhanced Deferred Payments Incentive.

 

Report

Retrospective Use of the Policy to Unsuccessful Applicants

Description of Item:

The Business Incentive Policy was implemented to provide a holistic approach to support business investment and reinvestment in the regional economy, when the investment may not otherwise occur.  It also encourages diversification and seeks to stimulate business development and growth across the Coffs Harbour Local Government Area (LGA).

 

By agreeing to refund contributions to businesses who were excluded from accessing the Business Incentive Policy, Council is upholding the true intent of the policy.  It could be considered inequitable that retail, office and food & beverage operators who submitted a development application between 13 September 2018 and 13 February 2020 were charged for Section 64 and Car Parking Contributions, particularly when other operators (such as a hair dressing salon or a dry cleaning business) did not have to pay these contributions due an unintended consequence.

 

A detailed review of development applications submitted between these dates has been undertaken.  Apart from the businesses outlined in the Council report on 12 September 2019 (as shown in the table below), only one additional application has been identified and added as an additional business that should have the retrospective action applied to its application.

 

Outlined below are the businesses identified to date that have been excluded from the application of the Business Incentive Policy:

 

Location

Type of development

Outcome

Financial Impact

Harbour Dr

Shop to restaurant

Paid.

$8,689.80

Harbour Dr

Shop to restaurant

Withdrawn. Did not proceed.

$11,586.40 (N/A)

Harbour Dr

Shop to restaurant

Approval granted. Has not proceeded due to establishment costs being too high

$14,781.06 (N/A)

Marcia St

Factory/wholesalers to car detailing

Approval granted. Has not proceeded.

$5,687.16 (N/A)

Ocean Pde

Shop to Restaurant

Paid with negative comments.

$10,346.12

Newcastle Dr

Shed to Community Transport

Paid with negative comments.

$10,291.32

(50% disc. due to GFA)

Park Beach Plaza

Shop to Restaurant/fast food

Paid with negative comments.

$9,650.62

Rose Ave

Dwelling to consulting rooms

Withdrawn. Did not proceed due to establishment costs being too high.

$20,000.00
(max cap) N/A

Harbour Dr

Shop to Beauty Salon

Approval granted. Has not proceeded.

$1,462.35 N/A

Albany St

Office to (2) Physio rooms

Approval granted, ongoing issue, may not proceed due to contributions.

$13,421.51 N/A

Collison Pl

Shed to Caravan sales

Paid with negative comments.

$12,738.78

Grafton St

Microbrewery**

Bank guarantee received to secure outstanding contributions.

$39,185.12

Total amounts relevant to water, sewer & car parking contributions

 

$90,901.76

** New applicant identified since September 2019 (policy wording was updated in February 2020)

 

Should the recommendation be adopted, it is proposed that Council contact each applicant to commence discussions regarding a refund.  For any further applicants who approach Council for a refund, each request will be assessed on the merits of the request and officers will ensure they met the below criteria to obtain a refund, being;

 

1.    They applied for the Business Incentive Policy at the time of development application (and can provide evidence); and

2.    They are currently still operating the business.

 

Complying Developing Certificate and Development Modifications are not eligible for the Business Incentive and have not been eligible since the policy’s inception.

Issues:

The only issue identified is for a business who decided not to proceed with their development application.  Should this issue arise, officers will work alongside the applicant if they find a new business opportunity to ensure their future development contributions are incentivised in accordance with the Policy.

Options:

In considering this report Council has the following options:

 

1.    Refund applicants the proportion of contributions that the incentive policy would have covered had the wording been correct in the policy.

2.    Retain the current status quo and only allow applicants after February 2020 to gain the full benefit of the Business Incentive Policy.

 

Option 1 is recommended to ensure that Council presents a fair and reasonable approach to ensure the original intent of the Policy is fulfilled.

 

Offering the Enhanced Deferral Payments Incentive Instead of the High Consumption (Water/Sewer) Incentive

Description of Item:

The High Water Consumption Incentive was adopted by Council in September 2018.  It was identified that there were issues and a lack of take up with this incentive and therefore it was removed by Council twelve months later in September 2019.

 

In this short timeframe, there were only a few applications who requested the High Consumption (water/sewer) Incentive.  The High Consumption Incentive only commences when the business has started operation and no business who has opted for this incentive has reached this point.

 

The High Consumption (water/sewer) Incentive used the wording ‘commercial’ when originally implemented so many types of businesses could opt for this incentive.

 

Due to the ongoing administration issues identified with the High Consumption Incentive, it is considered more suitable to offer applicants the Enhanced Deferred Payments Incentive instead.  Offering the Enhanced Deferred Payments Incentive as an alternative to the High Consumption (water/sewer) Incentive will be well received by the applicants influenced by this retrospective amendment to the policy wording.  The financial implications between the two incentives is negligible.

Issues:

No immediate issues have been identified in undertaking this incentive swap.  Rather, applicants have already asked if they can adopt the alternate incentive given it offers them greater benefits and to date these requests have been declined.  Incentives can only be offered to applicants based on the date of lodgement (not approval) and in relation to the current Business Incentives Policy advertised on Council’s website at the time of lodgement.  Allowing applicants access to the updated policy will be well received.

Options:

In considering this report Council has the following options:

 

1.    Adopt the change from the High Consumption Incentive to the Enhanced Deferred Payments Incentive to all businesses past and present.  This will be well received by the relevant applicants.

2.    Retain the current High Consumption Incentive for applicable applicants.

 

Option 1 is recommended to minimise ongoing administration issues and reduce the risk of long term complications.  The High Consumption Incentive will require ongoing monitoring with multiple payments across multiple applicants over a long period of time.

Sustainability Assessment:

•     Environment

Environmental impacts are considered with all development applications.  It is not expected that these policy changes will have any environmental impact.

•     Social

Policies are an important communication tool used by Council for providing our community and general public detail on strategic aims, commitments and obligations.

•     Civic Leadership

Policies are important for ensuring transparency and accountability in local government.  Their implementation enables Council to identify and respond to the community.  This is consistent with the MyCoffs Community Strategic Plan Strategy D.1 Our leaders give us confidence in the future.

•     Economic – Broader Economic Implications

The economic implications were considered by Council at its meeting on 12 September 2019.

 

The back dating of the Business Incentive Policy and the High Consumption Incentive due to a change in wording is expected to receive positive feedback from the community and will be well regarded.  The positive financial impact businesses will receive is also well timed during the recovery from the COVID-19 Pandemic.

•     Economic - Delivery Program/Operational Plan Implications

It is expected that the businesses who receive a refund will benefit from this cash injection, especially after the effects of COVID-19.  The refunds will have a positive impact on the financial sustainability of their organisation as will the change from the High Consumption Incentive to the Enhanced Deferred Payments Incentive.  If Council adopts the recommendation approximately $62,000 will be refunded to developers from Section 7.11 contribution plans.

Risk Analysis:

By not initiating these changes Council will not be implementing the intent of the original Business Incentives Policy. Council will be continuing to exclude businesses from financial relief they were originally meant to receive.  The risk of not swapping over from the High Consumption Incentive to the Enhanced Deferred Payments Incentive will be the impact on the administration and ongoing management of payments over the next three to six years.

Consultation:

Relevant Council officers and Contributions Working Group members across Council have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

The relevant statutory requirements for the preparation of developer contribution plans and collection of contributions are principally the Environmental Planning and Assessment Act 1979, the Environmental Planning and Assessment Regulation 2000, the Local Government Act 1993 and the Water Management Act 2000.

Implementation Date / Priority:

The refunds will become available immediately upon adoption by Council as will the swap from the High Consumption Incentive to the Enhanced Deferred Payments Incentive.

Conclusion:

It is expected that the adoption of these recommendations will be received in a positive way by local businesses and will allow Council to uphold the original intent of the incentives.  The timing will also be well received by local businesses.

 

 


BS21/22       Contract No. RFT-1362-TO Supply and Delivery of Steel Fabrication Services (Panel Supply)

Author:                         Strategic Contracts Administrator

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:               ATT1  BS21/22   CONFIDENTIAL Contract No. RFT-1362-TO Tender Assessment

Confidential in accordance with Section 10A(2)(c) of the Local Government Act as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.  

 

Executive Summary

Council called tenders for the Provision of Steel Fabrication Services (Panel Contract) Contract No. RFT-1362-TO that closed on 10 March 2021.

The tender was advertised as a contract for a two (2) year period with a one-year option exercisable at the sole discretion of Council based on satisfactory supplier performance and business requirements.

Proponents were advised that the tender would be awarded as a non-exclusive panel supply contract across six areas of law. One or more proponents would be selected to work in each area.

 

Recommendation:

That Council considers the tenders received for the Supply and Delivery of Fabricated Steel Components (Panel Supply), Contract No RFT-1362-TO, and adopt the recommendation as detailed in the confidential attachment.

 

Report

Description of Item:

Council called tenders for the Supply and Delivery of Fabricated Steel Components (Panel Supply) Contract No RFT-1362-TO that closed on 10 March 2021. Tenders were evaluated on the following criteria:

-     Proponents’ previous experience;

-     Overall Suitability;

-     Quality Assurance and other management systems;

-     Capacity and Ability; and

-     Quality of Referee Reports.

Tender offers were received from seven proponents as follows:

1.   Alfabs Engineering

2.   All Metal Fabrications

3.   Arc Fab Engineering

4.   H.F.Hand

5.   Pearce Engineering

6.   United Pacific Engineering

7.   Rieder Engineering

Issues:

Of the seven responses received, each was assessed as being compliant with only minor non-compliances being recorded.

It was noted that one proponent (Reider Engineering) had no formal management systems in place, however, Council has extensive trading experience with this organisation.

Options:

The options available to Council with respect to this report are:

1.   Recommend the approval of a panel of contractors based on the application of Council’s tender evaluation process; or

2.   Reject all tenders

Sustainability Assessment:

•     Environment

There are no major environmental issues to consider with respect to this contract. The vast majority of the services will be undertaken by contractors in their own workplaces.

•     Social

There are no adverse social implications involved with this contract.

•     Civic Leadership

This tender is consistent with MyCoffs Community Strategic Plan. As per item B1.1, Council champions business, events, innovation and technology to stimulate economic growth, investment and local jobs. Council illustrates strong leadership in encouraging local business participation, resulting in permanent and casual employment for Coffs Harbour residents.

•     Economic – Broader Economic Implications

Council has demonstrated due diligence in going out to open tender and testing the market place for these services.

•     Economic - Delivery Program/Operational Plan Implications

The majority of the fabricated steel components purchased will be as bespoke components specifically designed as bridge components, with their purchase being subjected to a formal quotation or tender process to establish best value.

Risk Analysis:

Risks have been considered as minimal and are outlined in the Confidential Attachment.

Consultation:

Consultation was undertaken with the relevant Council staff.

Related Policy, Precedents and / or Statutory Requirements:

Tendering procedures were carried out in accordance with Council’s own policies as well as meeting statutory obligations under the Local Government (General) Regulations 2005 – Part 7 Tendering Division 1 Preliminary 163 section 55

Implementation Date / Priority:

The advertised contract is for an initial two (2) year period with a further one-year option which is exercisable at the sole discretion of Council based upon supplier performance and business requirements.

Conclusion:

Council should consider the recommendation as outlined in the Confidential Attachment.

 


BS21/23       Eco Fuel Technology - Waste Plastic to Fuel Technology Concept

Author:                         Director Business Services

Authoriser:                  Director Business Services

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:               ATT1  BS21/23   CONFIDENTIAL Report

Confidential in accordance with Section 10A(2)(d)(i) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

ATT2  BS21/23   CONFIDENTIAL Eco Fuel Technology Information Memorandum - December 2020  

ATT3  BS21/23   CONFIDENTIAL Customer Investment Model (Excel Spreadsheet)  

ATT4  BS21/23   CONFIDENTIAL Arcadis Assessment of Information Memorandum from Eco Fuel Technology Australia - March 2021   

 

Executive Summary

Following Council’s resolution on 22 October 2022 to request a prospectus from Eco Fuel Technology on their waste plastic to fuel technology concept, Council officers have arranged the evaluation of the information provided by waste consultants Arcadis and this report has now been prepared for Council’s consideration.

 

The technical aspects and issues, options and risks are outlined in the Confidential Report (Attachment 1) together with a recommendation.

 

Recommendation:

That Council consider the recommendation in the Confidential Report (Attachment 1).

 

Report

Description of Item:

At its meeting on 22 October 2020, Council resolved (Resolution No. 2020/239):

 

That Council:

 

1.    Request prospectus of the Eco-One - 5TPD plan from Eco Fuel Technology of their waste plastic to fuel technology concept.

2.    Upon receipt of the above information, receive a staff report.

 

Council staff made the request in the resolution, including a request for any other relevant information, on 3 November 2020 and Council received an Information Memorandum (IM) dated December 2020 (Confidential Attachment 2).

 

Given the complexity and innovative nature of the technology, and to provide an independent view, waste consultants Arcadis were engaged to review the IM and provide an evaluation report to Council.  This report (Confidential Attachment 4) has now been received and is provided to Council for consideration.

Issues:

There are a number of issues associated with this matter that are outlined in the Confidential Report (Attachment 1).

Options:

The Arcadis evaluation report provides two different paths for consideration as outlined in the Confidential Report (Attachment 1).

Sustainability Assessment:

•     Environment

Waste plastic to fuel technology provides a method to reuse plastics as opposed to their disposal in a landfill.  Therefore, there are significant environmental benefits.  However, these benefits need to be weighed up against the energy used in the conversion process and the carbon dioxide emissions generated from the use of the fuel.

•     Social

The provision of a plastic waste to fuel plant would generate a small amount of employment to operate and maintain the plant.

•     Civic Leadership

Investing in innovative waste technology demonstrates Council’s commitment to reduce waste and improve environmental outcomes for the community.  However, Council need to be a good steward of public funds and therefore properly assess the risks associated with such investments versus the likely benefits achieved. Council also needs to honour current waste contract commitments.

•     Economic – Broader Economic Implications

Modelling was provided by EFT to show the financial inputs, outputs and returns to an operator of a plastic waste to fuel plant.  However, there are a number of issues which would need to be addressed to validate the information supplied.

•     Economic - Delivery Program/Operational Plan Implications

Arcadis was engaged to provide and evaluation report on the EFT Information Memorandum, which cost $8,120 and is funded from the existing waste budget.

Risk Analysis:

As detailed in the Arcadis report, there are a number of risks associated with proposed technology.  These are outlined further in the Confidential Report (Attachment 1).

Consultation:

Consultation has occurred between EFT representatives, Arcadis, Director Business Services and Director Sustainable Infrastructure.

Related Policy, Precedents and / or Statutory Requirements:

There are a number of related documents which are relevant to this matter, including:

 

·    Local Government Act 1993 regarding Public Private Partnerships and the prudent management of Council funds

·    NSW Energy from Waste Policy

·    Applicable Australian Engineering Standards

·    Applicable Safety Regulations

·    CHCC Waste Collection Contract

Implementation Date / Priority:

Immediate upon Council’s resolution.

Conclusion:

This report has been provided for Council to consider the evaluation of EFT’s waste plastic to fuel technology and other existing issues to determine its position on further pursuing this matter at this time.

 


SC21/14       New Permanent Museum Exhibitions

Author:                         Section Leader Community Programs

Authoriser:                  Acting Director Sustainable Communities

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:               ATT1  SC21/14   Museum Design Consultant Workshop Report

ATT2  SC21/14   Exhibition Benchmarking Examples  

 

Executive Summary

The new museum requires a service uplift as identified within the Library, Museum and Gallery (LMG) Strategy 2020-2023.  The existing Coffs Harbour Regional Museum currently has only 3.5% of its collection on display.

Two permanent museum exhibitions are being planned for the combined museum/gallery on the ground floor of the Cultural and Civic Space building (CCS):

1.   ‘Stories of Coffs’ social history exhibition (225 m2); and

2.   ‘Welcome to Country’ Gumbaynggirr exhibition (48 m2).

The most streamlined and cost effective way to deliver these is to engage a specialist exhibition design company to provide design, fabrication and installation, including all sub-disciplines such as graphic design, interactives and multimedia. As a guide, museum exhibition projects can be categorised along a sliding scale (all figures are ex-GST):

-     Basic regional museum (simple), $4,000 - $5,000 per m2;

-     Quality regional museum (mid-level), $5,000 - $8,000 per m2; and

-     State/national museum (high-level) $8,000 - $12,000 per m2.

Consultancy, project management, travel and other fees are additional, generally 18-20% of the project budget.

A mid-level standard is recommended as the most appropriate option for a cultural facility in the CCS to achieve the LMG Strategy objectives. The estimated cost for design, fabrication, installation and related fees is $1,886,325. The funding required is not currently allocated within Council budgets, this report recommends consideration in Council’s next Delivery Program and to pursue grant and other funding opportunities. The permanent museum exhibitions costs are proposed to be phased over financial years; $734,606 in 2021/22 and $1,151,719 in 2022/23.

 

Recommendation:

That Council:

1.      Note the Stories of Coffs and Welcome to Country permanent museum exhibitions that are planned for the new Coffs Harbour Regional Museum within the Cultural and Civic Space facility.

2.      Consider the allocation of funding for these two permanent museum exhibitions within Council’s upcoming Delivery Program to provide a Quality Regional Museum standard, with:

2.1.    $734,606 allocated in 2021/22; and

2.2.    $1,151,719 allocated in 2022/23.

3.      Continue to seek grant and other external funding sources to support the development and delivery of the permanent museum exhibitions.

4.      Close the current Coffs Harbour Regional Museum at 215A Harbour Drive on commencement of the design phase of the new permanent museum exhibitions to allow for necessary preparation and logistics to reopen in the Cultural and Civic Space building.

 

Report

Description of Item:

The new museum requires a service uplift as identified within the Library, Museum and Gallery (LMG) Strategy 2020-2023.

The design, fabrication and installation of the two planned permanent exhibitions has been identified as requiring funding, these two exhibitions are:

1.   ‘Stories of Coffs’ social history exhibition (225 m2); and

2.   ‘Welcome to Country’ Gumbaynggirr exhibition (48 m2).

These two planned permanent museum exhibitions will be located front and centre of the combined museum and gallery on the ground floor of the CCS, with the intention that visitors experience the Gumbaynggirr Welcome to Country on arrival.  Both were identified in the scope of exhibition spaces within the Cultural and Civic Space Concept Business Case adopted by Council on 14 June 2018.

The exhibitions are currently in early development and have been guided by advice from the specialist museum design consultant to ensure that the base build was designed appropriately to enable both permanent and temporary exhibitions.  The pre-concept planning undertaken and recommendations are contained in the workshop report at Attachment 1.

Currently, the existing museum has very little Gumbaynggirr material in the collection so the Welcome to Country needs to be created specifically for the space - it is envisaged as a multimedia presentation (such as a 10 minute looping film and audio) or commissioned artwork, pending consultation with the Gumbaynggirr community. The design, development and production should be led by an Indigenous artist/contractor/specialist.

The permanent exhibition ‘Stories of Coffs’ presents an overview of the unique history of the Coffs Coast; showcasing the museum’s collections of historical artefacts (textiles, furniture, transport, domestic items, tools, etc.), photographs and multimedia resources. The exhibition will be designed to be in place for 8 to 10 years with sections that can be changed or updated periodically.

Museum exhibition design, content production, fabrication and installation is highly specialised, with just a handful of companies undertaking this work in Australia. As a guide, museum exhibition projects can be categorised along a sliding scale (all figures are ex-GST):

-     Basic regional museum (simple), $4,000 - $5,000 per m2 - supplies a basic exhibition with simple finishes, some showcases and basic traditional museum storytelling, object display will be simple and selective and minimal media;

-     Quality regional museum (mid-level), $5,000 - $8,000 per m2 - supplies an exhibition with more visitor interaction and collection items, some specialist finishes and an integration of some media. Museum standard display cases can be used to house most objects; and

-     State/national museum (high-level), $8,000 - $12,000 per m2 - supplies an exhibition that is object rich with dynamic object displays, large scale environmental and interactive media elements, high quality material finishes and sculptural, bespoke joinery.

Consultancy, project management, travel and other fees are an additional cost, and are generally 18-20% of the exhibition content design and production budget.

Further information about the different levels of museum exhibition design, including visual examples, is provided in Attachment 2 – Museum Benchmarking Examples.

A Quality Regional Museum mid-level standard is considered to be the most appropriate option for new permanent exhibitions in a cultural facility in the CCS to achieve the LMG Strategy objectives, and is therefore the recommended option of this report. As the Welcome to Country exhibition has little in the way of object material to incorporate, a square metre rate is not an appropriate planning approach and has instead been benchmarked per industry rates and advice. The total estimated cost for all related fees and including a 5% contingency for the Stories of Coffs exhibition at Quality Regional Museum level is $1,715,175 (applying a $6,000 per m2 planning rate) and for the Welcome to Country exhibition is $171,150, together this totals $1,886,325.

The permanent museum exhibitions costs are proposed to be phased over financial years 2021/22 and 2022/23:

Year:

Amount (est.):

Activity/Output:

2021/22

$734,606

Production and consultancy fees for Welcome to Country + consultancy fees and 25% production for Stories of Coffs

2022/23

$1,151,719

Predominately for 75% of production for Stories of Coffs

The CCS construction is mobilising with completion estimated for September 2022.

In May 2017 (SC17/21), November 2019 (SC19/63) and February 2020 (SC20/07), reports to Council highlighted the need for service uplift in the Library, Museum and Gallery (LMG) areas. Specifically, Council noted “that further funding allocations would need to be considered in Council’s next Delivery Program to continue the recommended Library Museum Gallery service development” when it adopted the LMG Strategy 2020-2023 on 27 February 2020.

Issues:

The existing Coffs Harbour Regional Museum currently has only 3.5% of its collection on display. The content of the current museum is not designed into a coherent exhibition and instead consists of artefacts simply displayed on plinths and shelves, with basic text labels produced in-house. It is not practical nor recommended to simply re-locate the current museum. The new Regional Museum requires an appropriately designed permanent exhibition, where collection objects and other content are transformed into an integrated, interpretative environment, providing a unique and stimulating visitor experience. A properly designed exhibition also displays collection objects to their best, in correct environmental conditions and are safe and secure.

The most streamlined and cost effective way to deliver the permanent exhibitions is to engage an external exhibition design company to provide specialist design, project management, fabrication and installation, which includes all sub-disciplines such as graphic design, interactives and multimedia. While Council’s Project Curator and other team members will deliver the curatorial work, the other requisite skills are not available in-house.

The benefits of a quality exhibition design undertaken by a specialist company include:

-     Meets visitor and community expectations of a contemporary museum experience;

-     Fulfils and leverages the LMG Strategy and CCS vision, principles and visitation targets;

-     Maximises the impact of Council’s cultural and tourism plans;

-     Commensurate with the finish and quality of the building;

-     Most efficient way to deliver the design, fabrication and installation;

-     Best use of collection items; and

-     Multimedia and interactives meet community expectations of a contemporary museum and reflects the City’s identity as a digitally-savvy, future-orientated, smart city.

Interactivity, multimedia and showcases are the high value museum design elements that differentiate levels of quality and cost, however, these also relate directly to the quality of the visitor experience - with collection objects enlivened by quality storytelling, bespoke elements designed for interaction by visitors and the “wow” factors that make a particular museum memorable, such as large hanging objects or immersive experiences.

Fundamental to the uplift in services in the LMG Strategy, is a significant improvement in the size, quality and functionality of existing cultural facilities. In terms of the regional museum, this translates to a substantial upgrading of design, presentation and storytelling. It is recommended that the new museum include multimedia and interactive elements to meet community expectations and affirm Coffs Harbour’s status as a future-orientated, smart city. It is also recommended that significantly more of the collection is displayed – this is a return on investment not only in terms of the CCS but reflects the service and collection enhancements to the museum in recent years.

Early concept ideas, benchmarks and program are in the workshop report at Attachment 1. This report highlights that the development of exhibitions at this scale is in the order of a 24 month process.

Should Council proceed with this report’s recommendations and funding is subsequently confirmed in the Delivery Program, then procurement of the necessary services would commence immediately in July 2021. Production of the Welcome to Country will be prioritised in recognition of its essential role and will be completed, along with the art gallery spaces, for the CCS opening at the end of 2022. The permanent Stories of Coffs exhibition will be completed in mid-2023, after the building is operational.

It is recommended that the current regional museum close during the exhibition design and installation phase. It is common for cultural facilities to close for extended periods when relocating, given the complexities of moving cultural collections and installing exhibitions into a new building. Closure will bring some operational savings and allow staff to focus on the new facility. The digital access now provided by Coffs Collections online portal compensates for the closure to an extent, however as current visitation numbers are very low, the impact would be minimal.

Options:

Three options are available to Council and are outlined below:

1.      Adopt the recommendation of this report and commit to two permanent exhibitions at Quality Regional Museum quality (mid-level) with total estimate cost of $1,886,325 over two years ($6,000/m2 rate used);

2.      Amend the recommendation of this report and commit to two permanent exhibitions identifying the Regional Museum quality level to be applied and the associated budget over two years;

3.      Amend the recommendation to maintain the status quo, incurring unavoidable costs of around $120,000 to relocate the current museum content with no improvement in quality of visitor experience, exhibition design, presentation, interpretation, interactives, multimedia or object security.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of this report.

•     Social

The planned permanent museum exhibitions will provide multiple positive social impacts, including:

-     Significantly enhanced cultural services for a growing community;

-     A stimulating, celebratory, lively place that tells the story of Coffs and engenders community pride and social cohesion;

-     Lifelong learning opportunities, supported by education programs and tour groups;

-     Dedicated space for Gumbaynggirr culture to foster recognition and community pride as well as strengthen cultural tourism opportunities; and

-     Local history and heritage resources accessible in one location with synergies between the museum, the library service and family history resources.

•     Civic Leadership

The permanent museum exhibitions support the following objectives within the MyCoffs Community Strategic Plan:

-     We foster a sense of community, belonging, and diversity (A1.2)

-     We enrich cultural life through art, learning and cultural endeavour (A1.4)

-     We are best prepared to exploit opportunities now and in the future (B2.1)

-     We undertake development that is environmentally, socially and economically responsible (C1.2)

-     We undertake effective engagement and are informed (D2.1)

•     Economic – Broader Economic Implications

Cultural attractions provide direct and indirect benefits to the community and support Council’s economic development and tourism strategies, as well as the Creative Coffs Cultural Strategic Plan through increased cultural tourism, specifically:

-     Cultural tourists, both domestic and international, spend more and stay longer than tourists generally;

-     Visiting museums and galleries is the most popular form of cultural tourism;

-     Attracts increased visitation to the CBD, more variety of services and experiences in the CBD and a place to take visitors;

-     Positions the museum as a tourism attraction highlight in the CBD and a destination in a post-bypass world;

-     Indigenous arts and culture is a rapidly growing tourism sector, especially in regional areas;

-     Encourages return visitation and word-of-mouth promotion; and

-     A study of regional cultural facilities in NSW found an average return on government investment of 69% (Museums & Galleries NSW, Adding Value, 2014).

•     Economic - Delivery Program/Operational Plan Implications

In a report to Council on 28 November 2019 (SC19/63), it was advised that further funding allocations would need to be considered in Council’s Delivery Program to continue the recommended LMG service development and necessary service uplift to complement.

The budget expenditure is proposed over two financial years based on the recommended option in the report for Quality Regional Museum level standard, with $734,606 in 2021/22 and $1,151,719 in 2022/23.

A summary of the expenditure for the recommended option is shown in the table below:

Item:

2021/22:

2022/23:

TOTAL:

Content production and installation

$ 459,000

 $ 1,026,000

 $ 1,485,000

Development, design, consultancy/project management and disbursements

 $ 240,625

 $ 70,875

 $ 311,500

Sub-total

$ 699,625

 $ 1,096,875

 $ 1,796,500

5% contingency

$ 34,981

 $ 54,844

 $ 89,825

Total

$ 734,606

 $ 1,151,719

 $ 1,886,325

Opportunities for grant funding in the arts and cultural sector streams are limited. State and Federal grants currently target employment opportunities for artists, COVID-19 and bushfire recovery projects, not cultural infrastructure/capital projects. Grants and other external funding sources will continue to be pursued.

Risk Analysis:

The risks of an inadequate exhibition design, without the involvement of a specialist company, and low or poor quality Regional Museum permanent exhibition provision include:

-     Not achieving the full objectives and service targets of the LMG Strategy;

-     No positive impact on delivery of Council’s other cultural and tourism plans;

-     Expected exhibition delivery timelines delayed due to current organisational capacity; and

-     Not meeting visitor and community expectations of a contemporary museum and cultural tourism asset.

Consultation:

Relevant officers across Council have been consulted in the preparation of this report. Broader consultation on museum services has been previously undertaken in developing Council’s adopted cultural plans, including the LMG Strategy.

Related Policy, Precedents and / or Statutory Requirements:

-      Cultural Policy

-      Coffs Harbour Regional Museum Collection and Conservation Policy

-      Creative Coffs Cultural Strategic Plan 2017-2022

-      Library Museum Gallery (LMG) Strategy 2020-2023

-      Cultural and Civic Space Concept Business Case (2018)

-      Coffs Harbour Economic Development Strategy 2017-2022

-      Coffs Coast Tourism Strategic Plan 2020

Implementation Date / Priority:

The funding required for the new permanent museum exhibitions is recommended to be sought through Council’s upcoming Delivery Program process. If Council resolves to proceed with the report’s recommendations, and the necessary funding allocation is confirmed in Council’s next Delivery Program, then procurement of the necessary services would commence immediately in July 2021.

Conclusion:

Exhibition content is required to create new permanent exhibitions for the new Regional Museum.  Specialist consultancy and fabrication services are required to facilitate that content. Additional resources need to be committed if Council is to deliver these new permanent exhibitions and the level of service offered needs to be decided in order to confirm the scope and budget that would be required. A Quality Regional Museum level is recommended to align with Council adopted plans for cultural services.

 


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SC21/15       Community Engagement Strategy - Review of the MyCoffs Community Strategic Plan

Author:                         Section Leader Community Planning & Engagement

Authoriser:                  Acting Director Sustainable Communities

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:               ATT1  SC21/15   Draft MyCoffs CSP Review Community Engagement Strategy - Summary

ATT2  SC21/15   Draft MyCoffs CSP Review Community Engagement Strategy  

 

Executive Summary

In 2016, Council undertook a significant community engagement campaign for the creation of the MyCoffs Community Strategic Plan (CSP). The resulting plan articulated the 10 year vision of the community. 3000 individual instances of community engagement informed the current MyCoffs CSP. In line with the new Council term, the CSP is due for a revision, which will extend the community’s vision from its current horizon to 2032.

The Integrated Planning and Reporting Framework stipulates that a Community Engagement Strategy for the review of a community strategic plan must be endorsed by Council.  This report outlines the planned approach to community engagement for the review of the current MyCoffs Community Strategic Plan.

 

Recommendation:

That Council adopt the Community Engagement Strategy for the Review of the MyCoffs Community Strategic Plan.

 

Report

Description of Item:

The Local Government Act (Sections 402 and 406) requires Councils to prepare a long-term CSP that covers a minimum of 10 years. In the year of local government elections, Councils are required to undertake a comprehensive review of the CSP which is to be completed by June of the year following elections. The legislative provisions also require the preparation of a Community Engagement Strategy (Strategy) to support the development of a revised CSP. The Draft Strategy for reviewing and updating the MyCoffs CSP is provided in Attachment 2. A Summary version has also been included as Attachment 1.

The Draft Strategy has 7 key phases:

1.   Detailed planning of the Review (May- September 2021)

2.   Key service provider and government agencies engagement (November- December 2021)

3.   Promote the Review to the broader community (January- April 2022)

4.   Broader community and targeted stakeholder engagement (February- April 2022)

5.   Close the loop and publicly exhibit reviewed CSP (May 2022)

6.   Adopt revised CSP (June 2022)

7.   Inform government agencies and key stakeholders of community aspirations

8.   Evaluate effectiveness of the Review engagement techniques and methods used (July- August 2022)

Issues:

The CSP is prepared by a Council on behalf of its community, and is required to cover a minimum of 10 years. It captures the long- term aspirations of the community with other stakeholders contributing to deliver the long- term objectives of the CSP - for instance community groups, business and other tiers of government. As such, the CSP also takes account of NSW Government directions in the State Plan, Regional Action Plan and other plans. Importantly, the CSP is intended to represent the main priorities and aspirations of all stakeholders in the Coffs Harbour local government area, and is not intended to cover only Council service provision. 

A key aspiration of the Strategy is to generate broad ownership of the CSP content and accountability for the implementation of the CSP with as extensive a set of stakeholders as possible. This broad sense of ownership is not generated if the CSP is perceived to be a Council Plan. The current MyCoffs CSP was developed in 2016/2017 with a 10 year horizon following extensive public consultation activities (See Attachment 2, Appendix 3).

As stipulated by the Local Government Act 1993 and NSW State Government Integrated Planning and Reporting (IPR) framework, the CSP is required to be comprehensively reviewed to revitalise the content of a strategic document that is now 5 years old to have a minimum 10 year horizon.

The Strategy has been developed in accordance with Council’s Community Engagement Policy, the Community Participation and Engagement Plan and best practice recommendations as outlined by the International Association of Public Participation (IAP2). The Strategy is based on the social justice principles of equity, access, participation and rights.

A detailed engagement implementation schedule of specific activities to be undertaken will be developed in consultation with key internal and external stakeholders in order to generate ownership of the process and create greater buy-in with regards to the outcomes.

Strategy Implementation Summary

Phase

Engagement objective/s

How

1.   Plan the CSP review

 

 

2.   Engage key service providers and government agencies

Determine if the priorities in the CSP remain appropriate and map how key service provider and government agencies’ contributions inform, resource and implement strategies listed in the CSP.

Targeted workshops in person and online.

3.   Promote the review to the broader community

Inform the broader community on the progress of the 2017 CSP by answering: How much did we do? How well did we do it? Is anybody better off as a result? If not, why not?

Provide the broader community information that outlines what the 10 year horizon looks like for the area, including what the expected big issues and opportunities will be

Use the identity of the MyCoffs brand as a part of marketing and promoting the Review.

Marketing and promotions approach included the Strategy.

4.   Engage broader community and targeted stakeholders

Involve the broader community in the review, specifically reviewing:

-     Council’s performance in achieving the objectives outlined in the current CSP and if the objectives remain appropriate

-     Any new or emerging issues that are not in the CSP

-     Level of service the community wants and is willing to pay for

-     How the community would like to be kept updated and informed of the CSP, Delivery Program and Operational Plan over the next three years.

Engage with a broad cross section of the community that is representative and inclusive of the local government area’s demographics.

Target and capture voices from the community who may find it hard to engage with Council including: Aboriginal and Torres Strait Islanders, culturally and linguistically diverse, millennials, parents of young children and children under 12, people living with a disability, rural communities, young people and older people.

Online engagement platform, targeted workshops & semi structured conversations with ‘hard to reach’ service providers, informal staff champion training, youth forum, Speak Out event (likely held at Harmony Festival 2022) and 8 roadshow Speak Out events across the four LGA catchment areas, incentivised with free coffee or pizza. (for example: Bollywood markets, Arrawarra Aboriginal Cultural Centre, O Week Southern Cross University, Harbour side Markets, Sawtell Family Markets, Toormina Hotel, Coramba Village Market, Idle Inn Café Nana Glen, the Golden Dog Hotel Glenreagh).

5.   Close the loop with all stakeholders and publicly exhibit review

Once endorsed, place the reviewed CSP on exhibition for public comment and distribute to community members who participated in the Review.

Engagement Report & Summary

28- day public exhibition 

6.   Adopt revised CSP (June 2022)

 

 

7.   Inform government agencies and key stakeholders of community aspirations

Undertake an exercise to ensure agencies and key stakeholders understand their role in the delivery of the Community Strategic Plan.

 

8.   Evaluate MyCoffs Review

 

 

Options:

Council has three options available in relation to this matter:

1.    Resolve to adopt the MyCoffs CSP Review Community Communications and Engagement Strategy.

2.    Resolve to undertake an alternative approach.

3.    Resolve not to adopt the recommendation Strategy. This option means that Council will not have a Strategy to guide the review of the MyCoffs CSP in contravention of the Local Government Act. 

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

There are no anticipated short or long-term environmental impacts from the Strategy.

•     Social

The Strategy Provides a clear framework that guides the engagement process to ensure that all stakeholders within our community have the opportunity to contribute to the review. The Strategy identifies hard-to-reach groups and suggests undertaking a targeted approach to capture their voices.

•     Civic Leadership

The MyCoffs CSP states that Council will undertake effective engagement and are informed (D1.2). The Strategy is designed to make participating in the Review equitable and accessible for everyone in the broader community.

•     Economic – Broader Economic Implications

The review of the CSP will assist in enabling Council to effectively plan for the resourcing of future service delivery based on community priorities, and provide the criteria for Council and other stakeholders to leverage grant funding and partnership opportunities to address the community aspirations identified in the CSP.

•     Economic - Delivery Program/Operational Plan Implications

The $25,000 cost of delivering the Strategy has been budgeted for and will be delivered utilising the 2020/21 operational budget. The review of the CSP will help to inform Council’s Delivery Program 2022-2025. The CSP will also shape the details of the specific actions that Council will undertake in 2022/23 to achieve strategies and objectives in the CSP and this will be captured in Council’s 2022/23 Operational Plan.

Risk Analysis:

The adoption of this Strategy will not result in any significant risk to Council. A risk analysis for proposed engagement activities and events will be undertaken in accordance with Council’s Risk Management Policy.

Consultation:

Extensive internal consultation with relevant staff has informed the Strategy and external consultation will be undertaken as per the Strategy.

Related Policy, Precedents and / or Statutory Requirements:

The Local Government Act 1993 (Sections 402 and 406) and the NSW Integrated Planning and Reporting Framework.

Implementation Date / Priority:

Implementation can begin immediately and will follow the timeframes as outlined in the Strategy.

Conclusion:

It is recommended that Council adopt the proposed MyCoffs CSP Review Community Engagement Strategy in order for Council to commence detailed planning for the engagement and develop clear promotional strategies to maximise community reach.

 


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SC21/16       Development Application No. 0810/20 - Food and Drink Premises (Take Away Food and Drink Premises) - Lot 20 DP 746896, Toormina Gardens, 5 Toormina Road, Toormina

Author:                         Development Assessment Officer

Authoriser:                  Acting Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:               ATT1  SC21/16   Development Application No. 0810/20 - S4.15 Assessment Report

ATT2  SC21/16   Development Application No. 0810/20 - Plans

ATT3  SC21/16   Development Application No. 0810/20 - Draft Conditions

ATT4  SC21/16   CONFIDENTIAL Development Application No. 0810/20 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

      

 

 

Executive Summary

This report provides an assessment of Development Application No. 0810/20 for a food and drink premises (take away food and drink premises) at Lot 20, DP 746896, Toormina Gardens, 5 Toormina Road, Toormina.

At its meeting of 12 October 2017, Council adopted the 'Development Applications - Consideration by Council Policy', which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application, Council received eighty-one (81) submissions. Accordingly, this matter is reported to Council for determination due to 'significant public interest and community input'.

 

Recommendation:

That Council:

1.      Approve Development Application No. 0810/20 for a food and drink premises (take away food and drink premises) at Lot 20 DP746896, Toormina Gardens, 5 Toormina Road, Toormina subject to the conditions provided in Attachment 3.

2.      Advise persons who made a submission on Development Application No. 0810/20 of Council's decision.

 

REPORT:

Applicant:

KDC Pty Ltd

Landowner:

The Trust Company (Australia) Ltd

Land:

Lot 20 DP 746896, Toormina Gardens, 5 Toormina Road, Toormina

Zone:

B2 Local Centre

Description:

Food and Drink Premises (Take Away Food and Drink Premises)

Description of Item:

•     The Site

The site is legally described as Lot 20 DP 746896.  The street address is 5 Toormina Road, Toormina. The site is located on the eastern side of Toormina Road, with Minorie Drive to the south and Minorca Place to the north.

The site is irregular in shape, 5.8 hectares in area and currently developed as the Toormina Gardens Shopping Centre with associated car parking.

A number of business and retail premises surround the site. The current mix of uses, located to the north of the site along Minorca Place, include the Toormina Hotel, Dominos, a veterinary clinic, a take away fish and chip shop, a credit union and a service station. Along Minorie Drive, to the south of the site is an Aldi supermarket, a preschool and the Toormina Library. Residential dwellings surround the area in the broader context within the R2 Low Density and R3 Medium Density zoning. 

•     The Development

The application seeks approval to construct a take away food and drink premises (McDonalds) with associated signage.  The new building will be located in the western corner of the existing Toormina Gardens Shopping Centre site, adjacent to the Toormina Road frontage.  This is currently a less used area of the Toormina Gardens car park.

The proposed hours of operation are 24 hours a day, seven days a week.

The proposal includes the following details:

-     Construction of a new building (432.78m2)

-     Dining area, 58 seats

-     29 on-site car parking spaces (including one accessible space)

-     Dual lane drive-through area (accommodating 13 vehicles)

-     Servery bay

-     Waiting bays

-     Loading bay

-     Signage

-     Landscaping

On 08 September 2020, Council approved Development Application No. 0110/20.  This application involved changes to the Toormina Gardens Shopping Centre site including:

-     Demolition of the existing medical centre on the north western corner of the site.

-     Alterations to the existing manoeuvring and car park layout of the approved Toormina Gardens Shopping Centre.

-     Alterations to the Toormina Road/Bangalee Crescent intersection.

These changes removed some existing development and provided capacity for further development of the Toormina Gardens Shopping Centre.  The changes also addressed some traffic and vehicle movement issues which were likely to arise with the current development of a takeaway food and drink premises.  While the development and changes proposed under 0110/20DA, partly address some traffic issues for the current application, it is important that all of the works proposed under 0110/20DA are completed.  This is required by a recommended condition of consent.

Issues:

The main assessment issues for the proposed development are:

-     Traffic

-     Amenity impacts (noise and odour)

-     Hours of operation

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the 'MyCoffs Community Strategic Plan' particularly the 'A Place for Community' theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council's Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was advertised and notified in accordance with the requirements of the Coffs Harbour Community Participation Plan between 30 July and 13 August 2020 and eighty-one (81) submissions were received.

A full copy of all of the submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

-     State Environmental Planning Policy No 55 - Remediation of Land

-     State Environmental Planning Policy No 64 - Advertising and Signage

-     State Environmental Planning Policy (Coastal Management) 2018

-     State Environmental Planning Policy (Koala Habitat Protection) 2019

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC21/17       Planning Proposal PP_2019_COFFS_004_00 - Application to Amend Coffs Harbour LEP 2013 to Rezone Land - Lots 4 and 5 DP 41228, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition

Author:                         Planner / Urban Designer

Authoriser:                  Acting Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:               ATT1  SC21/17   Planning Proposal PP_2019_COFFS_004_00 Butlers Road, Bonville - Post Exhibition

ATT2  SC21/17   Coffs Harbour Development Control Plan 2015 Amendment No. 17 (Butlers Road, Bonville)

ATT3  SC21/17   Gateway Determination and Alterations to Gateway Determination

ATT4  SC21/17   Government Agency Submissions  

 

Executive Summary

At its Ordinary Meeting of 12 December 2019, Council resolved to initiate a proponent-led planning proposal (PP_2019_COFFS_004_00) to amend Coffs Harbour Local Environmental Plan (LEP) 2013 to rezone Lots 4 and 5 DP 41228, No. 75-77 and 81 Butlers Road Bonville from Zone RU2 Rural Landscape to Zone R5 Large Lot Residential and Zone E2 Environmental Conservation; and to amend the minimum lot size to accord with the proposed land use zones. Council also resolved at the same meeting to amend Coffs Harbour Development Control Plan (DCP) 2015 to align with the proposed land use zones.

Public exhibition of the planning proposal and draft DCP amendment was undertaken from 24 June to 22 July 2020. The purpose of this report is to seek endorsement from Council of Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition (Attachment 1) and approval of Coffs Harbour DCP 2015 - Amendment No. 17 (Butlers Road Bonville) (Attachment 2).

 

Recommendation:

That Council:

1.    Endorse Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition (Attachment 1).

2.    Delegate to the General Manager the authority issued by the NSW Department of Planning, Industry and Environment to exercise the functions of the Minister under Section 3.36 of the Environmental Planning and Assessment Act 1979 for the purposes of finalising Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition.

3.    Continue to consult with the NSW Department of Planning, Industry and Environment on the terms of the amendment to Coffs Harbour Local Environmental Plan 2013, to ensure its consistency with the objectives, outcomes and provisions of Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition.

4.    Approve Coffs Harbour Development Control Plan 2015 - Amendment No. 17 (Butlers Road Bonville) (Attachment 2), which will come into effect when public notice of Council’s decision is made in accordance with Part 3, Division 3 of the Environmental Planning and Assessment Regulation 2000.

5.    Inform those whom made a submission to Planning Proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville and draft Coffs Harbour Development Control Plan 2015 Amendment No. 17 (Butlers Road Bonville), as well as affected landowners of Council’s decision.

 

Report

Description of Item:

At its Ordinary Meeting of 12 December 2019, Council resolved to initiate a proponent-led planning proposal (PP_2019_COFFS_004_00) to amend Coffs Harbour Local Environmental Plan (LEP) 2013 to rezone Lots 4 and 5 DP 41228, No. 75-77 and 81 Butlers Road Bonville from Zone RU2 Rural Landscape to Zone R5 Large Lot Residential and Zone E2 Environmental Conservation and to amend the minimum lot size to accord with the proposed land use zones. Council also resolved at the same meeting to amend Coffs Harbour DCP 2015 to align with the proposed land use zones.

At that meeting, it was resolved that Council:

1.    Endorse and forward a Planning Proposal (Attachment 1) to rezone land on Lots 4 & 5 DP 41228, 75-77 & 81 Butlers Road Bonville – Version 1 Pre-exhibition to the NSW Department of Planning, Industry and Environment seeking a Gateway Determination.

2.    Request that the Secretary of the NSW Department of Planning, Industry and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under section 3.36(2) of the Environmental Planning and Assessment Act 1979 in respect of the Planning Proposal.

3.    Subject to the Gateway Determination from the NSW Department of Planning, Industry and Environment, place the Planning Proposal and draft Coffs Harbour Development Control Plan 2015 - Amendment No. 17 (Butlers Road Bonville) (Attachment 2) on public exhibition.

4.    Note that a further report will be brought back to Council for consideration following public exhibition of the Planning Proposal and draft Coffs Harbour Development Control Plan.

5.    Inform the landowners of Council’s decision.

In accordance with Items 1 and 2 of that resolution, NSW Department of Planning, Industry and Environment issued a gateway determination for PP_2019_COFFS_004_00 on 22 January 2020 to enable the planning proposal to proceed and authorised Coffs Harbour City Council to exercise its delegation to make the plan (Attachment 3). In accordance with Item 3 of this resolution, public exhibition of the planning proposal and draft DCP amendment was undertaken from 24 June 2020 to 22 July 2020.

The purpose of this report is to seek endorsement from Council of planning proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville - Post Exhibition (Attachment 1) and approval of Coffs Harbour DCP 2015 – Amendment No. 17 (Butlers Road Bonville) (Attachment 2).

Issues:

At the conclusion of the public exhibition period for planning proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road Bonville and draft Coffs Harbour DCP 2015 – Amendment No. 17 (Butlers Road Bonville), no public submissions and four Government agency/stakeholder submissions were received by Council (Attachment 4). A summary of the issues raised by Government agency/stakeholder submissions is provided as follows:

·    Government Agency & Stakeholder Submissions

In accordance with the gateway determination, the NSW Rural Fire Service, NSW Department of Planning, Industry and Environment (Biodiversity and Conservation Division), NSW Department of Primary Industries and the Coffs Harbour and District Local Aboriginal Land Council were consulted in relation to the proposed LEP amendment.

NSW Rural Fire Service

The NSW Rural Fire Service required a detailed bushfire report to be prepared for the site, resulting in delays to the progress of the application while the required report was prepared by the applicant for their review. The agency have now reviewed the report and advised that they support the proposed LEP amendment, but note that should the proponent seek alternative dwelling envelopes within any of the proposed lots at subdivision or dwelling construction stage, a further bush fire assessment would be required to address the relevant provisions of Planning for Bushfire Protection 2019.

Biodiversity and Conservation Division

The NSW Department of Planning, Industry and Environment (Biodiversity and Conservation Division) raises no issues in relation to the proposed LEP amendment. The submission does, however, provide a number of advisory comments in relation to minor flood hazard for the southern part of the subject site which are addressed within the planning proposal (Attachment 1). They support the proposed Zone E2 Environmental Conservation on the subject land, as it will achieve the directions and actions of the North Coast Regional Plan 2036 and will minimise future threat to the persistence of biodiversity.

NSW Department of Primary Industries

The NSW Department of Primary Industries in its submission acknowledges that the Coffs Harbour Local Growth Management Strategy 2020 – Chapter 6 Large Lot Residential Lands supports a proponent-initiated request to amend Coffs Harbour LEP 2013 for large lot residential purposes. Although the southern portion of the subject land is mapped as containing regionally significant farmland, the agency notes in its submission that the proposal has been assessed against the Interim Important Farmland Variation Criteria as per the requirements within the North Coast Regional Plan 2036. In this regard, they recognise that the agricultural potential for the land is highly constrained due to high environmental values and potential land use conflict risk associated with the land’s proximity to other large lot residential land uses. The agency supports the proposed Zone E2 Environmental Conservation on the subject land, as it will provide a buffer to adjoining agricultural uses.

Coffs Harbour and District Local Aboriginal Land Council

The Coffs Harbour and District Local Aboriginal Land Council (‘Land Council’) notes in its submission to the draft LEP amendment, that the subject land does not contain any heritage constraints and that it is satisfied with the investigations undertaken on the subject site by their sites officers. In this regard, the Land Council does not raise any objection to proposed LEP amendment. During early consultation with the Land Council on the proposed LEP amendment, they expressed an interest in any future development on the subject site, as it was likely that cultural heritage material would be found, due to the sites location, landform and waterways. To ensure that the Land Council is consulted on any future development applications lodged for the subject site, a notation has been placed on Council’s property information system to alert development assessment staff of the need to consult with the Land Council during the development assessment process.

·    DCP Map Amendments

It is necessary to amend maps contained within Coffs Harbour DCP 2015 to align with the proposed LEP amendment. Coffs Harbour DCP 2015 - Amendment No. 17 (Butlers Road Bonville) includes updates to the Density Map, Front Setbacks Map, Side and Rear Setbacks Map and the Preservation of Vegetation Map (Attachment 2).

·      Coffs Harbour Local Growth Management Strategy

Whilst the subject land was not included within the Bonville Candidate Area of Council’s former Local Growth Management Strategy 2008, the land was located within the wider Bonville Large Lot Residential study area. The subject land was endorsed by Council at its Ordinary Meeting of 8 December 2016 for rezoning to large lot residential purposes as part of the wider large lot residential planning proposal PP_2015_COFFS_005_00 for Bonville. Despite this, the former NSW Department of Planning and Environment did not endorse the rezoning of this land as part of that planning proposal due to community consultation requirements. They recommended that Council address the subject land in its revised Local Growth Management Strategy. The subject land was subsequently included within the Coffs Harbour Local Growth Management Strategy 2020 - Chapter 6 Large Lot Residential Lands, which supports a proponent initiated request to amend Coffs Harbour LEP 2013 to use the subject land for large lot residential purposes.

Coffs Harbour Local Growth Management Strategy 2020 - Chapter 6 Large Lot Residential Lands was endorsed by Council at its Ordinary Meeting of 22 August 2019 and endorsed by the NSW Department of Planning, Industry and Environment on 13 January 2020. The proposed LEP amendment accords with Council’s endorsed strategic approach for the subject land.

·    Date of Gateway Determination

Because of delays associated with bushfire requirements to satisfy the NSW Rural Fire Service, the NSW Department of Planning, Industry and Environment has extended the gateway determination twice. The timeframe given for Council to complete the LEP amendment is now dated 30 April 2021. Assuming that Council resolves to adopt the recommendations of this report at its Ordinary Meeting of 22 April 2021, Council staff will expedite the remaining actions of the plan making process to satisfy the NSW Department of Planning, Industry and Environment’s timeframes.

Options:

Council has a number of options available in relation to this matter. They include:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

Environmental sustainability issues have been considered and are addressed in Part 3 of the planning proposal (Attachment 1).

•     Social

Social sustainability issues have been considered and are addressed in Part 3 of the planning proposal (Attachment 1).

•     Civic Leadership

The planning proposal supports the vision of the MyCoffs Community Strategic Plan ‘connected, sustainable, thriving’ and will assist in achieving the objectives of the Plan by: attracting people to work, live and visit; and by undertaking development that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

In terms of capital investment, the creation of additional large lot residential land and the resulting development of that land has the potential to generate additional income and employment for the local economy. In this regard, broad economic implications from the planning proposal are likely to be positive.

•     Economic - Delivery Program/Operational Plan Implications

The recommendations contained within this report are unlikely to impact on Council’s Delivery Program or Operational Plan given that the LEP and DCP amendment process is being undertaken as a business as usual process, funded through a proponent-led planning proposal.

Risk Analysis:

The subject land is identified as ‘previously omitted Bonville land’ in Section 6.10 of the Coffs Harbour Local Growth Management Strategy 2020 - Chapter 6 Large Lot Residential Lands. As such, the LEP amendment is considered to be of low risk to Council. A public exhibition process has been undertaken for the proposed LEP and DCP amendment, which has also assisted in reducing Council’s risk.

Consultation:

Public exhibition of the proposed LEP amendment and draft DCP amendment was undertaken concurrently from 24 June to 22 July 2020. No public submissions were received during the exhibition process. Four Government agency submissions were received during the exhibition period (Attachment 4). The issues raised by submissions are addressed in the issues section of this report. Consultation has been, and will continue to be, undertaken in accordance with Council’s Community Participation and Engagement Plan 2019, as follows:

Project Stage

Inform

Consult

Involve

Collaborate

Pre-lodgement discussions

x

x

x

Draft planning proposal to Council

x

x

 

 

Planning proposal on exhibition

x

x

 

 

Post exhibition planning proposal to Council for endorsement

x

 

 

Post endorsement feedback to affected parties

x

 

 

 

Place Score:

In early 2019, Council undertook extensive community consultation using the Place Score placemaking tool to understand community priorities and values. The Coffs Harbour LGA received a Place Score of 65, which is below the NSW average of 72. The top most ranked strength for the Coffs Harbour LGA in this study is “Elements of the Natural Environment”. Despite this strength, the community identified “Protection of the Natural Environment” in its top five priorities for improvement. The LEP amendment will contribute to facilitating the priorities relating to the protection of the natural environment.

Related Policy, Precedents and / or Statutory Requirements:

Relevant Council policies and statutory requirements have been considered in the preparation of the LEP amendment and draft DCP amendment, including: Environmental Planning and Assessment Act 1979; Environmental Planning and Assessment Regulation 2000; North Coast Regional Plan 2036; Coffs Harbour Local Growth Management Strategy 2020; MyCoffs Community Strategic Plan; Coffs Harbour Local Environmental Plan 2013 and Coffs Harbour Development Control Plan 2015.

Implementation Date / Priority:

Should Council choose to endorse the LEP amendment, Council’s local planning controls will be amended upon the making of the LEP. Coffs Harbour DCP 2015 – Amendment No. 17 (Butlers Road Bonville) will come into force when public notice of Council’s decision is made in accordance with Part 3, Division 3 of the Environmental Planning and Assessment Regulation 2000. The timeframes associated with finalising the LEP amendment are also subject to internal processes within NSW Department of Planning, Industry and Environment.

Conclusion:

The purpose of this report is to seek endorsement from Council of planning proposal PP_2019_COFFS_004_00, No. 75-77 and 81 Butlers Road, Bonville, Post-Exhibition (Attachment 1) and approval of Coffs Harbour Development Control Plan 2015 – Amendment No. 17 (Butlers Road Bonville) (Attachment 2). The proposed LEP amendment accords with the Coffs Harbour Local Growth Management Strategy 2020 and will facilitate housing opportunities within a large lot residential area, whilst protecting areas of high environmental value. Sufficient planning merit for this minor increase to large lot residential land in Bonville is provided within the planning proposal.

 


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NOM21/07    Duke Street - Traffic Changes

Attachments:          Nil

 

Motion:

Councillor Amos has given notice of his intention to move the following:

“A report be bought back to council on cars being able to make  a right hand turn into Duke St when traveling West along Harbour Drive."

 

Rationale:

“Work will soon begin on the Gordon St project and an alternate route other than Gordon St may alleviate congestion and could even offer a full time traffic option.”

Staff Comment:

A report can be prepared.

 

 


SI21/07         Traffic Committee Meeting 23 February 2021

Author:                         Senior Engineering Officer - Traffic

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:               ATT1  SI21/07    1. Traffic Committee Minutes 23 February 2021

ATT2  SI21/07    2. Traffic Instruments T.1-2021 to T.8-2021  

 

Executive Summary

The Local Traffic Committee (LTC) Meeting minutes of 23 February 2021 are presented to Council for noting of the eleven (11) recommendations were of a minor nature and were therefore approved under delegated authority by the Director of Sustainable Infrastructure.

 

 

Recommendation:

That Council:

1.    Note the Traffic Instruments T1–2021; T3, T4, and T5–2021; T7 and T8-2021    (Attachment 2).

2.    Note that the outcomes contained in the above and attached Minutes have been authorised for action in accordance with the delegations issued by Council.

 

Report

Description of Item:

Council is the recipient of delegations under the Roads Act 1993. Prior to exercising any of these delegations Council is required to seek the advice of the NSW Police and the Transport for NSW (TfNSW). The requirement to seek advice is satisfied by Council utilising the Local Traffic Committee.

In cases where the Local Traffic Committee advice is unanimous (as it was for all items covered in this report) and Council intends to follow that advice (which in this case it does), Council may authorise the implementation of the traffic facility or device which is the subject of that advice forthwith without further notifying TfNSW or the NSW Police.

Issues:

This report presents one matter for Council’s approval and additionally advises of all other current matters which have been dealt by the LTC but not yet reported to Council for noting.

Options:

If Council wishes to act contrary to unanimous LTC advice, then Council must notify in writing, both the NSW Police and the TfNSW representatives on the LTC.  Council must then refrain from taking any action for 14 days so that the NSW Police or the TfNSW is given an opportunity to appeal to the Chairperson, Regional Traffic Committee should they so wish.

 

In the case of such an appeal, the decision of the Chairperson, Regional Traffic Committee is binding and final for matters under the Road Transport (Safety and Traffic Management) Act 1999.

Sustainability Assessment:

•     Environment

There are no environmental considerations as part of this report.

•     Social

The recommendations in the report serve to improve road safety and traffic flow in the Local Government Area.

•     Civic Leadership

Council is responsible for the safe and efficient operation of the local traffic facilities, recommended by the LTC.

Safe and efficient traffic facilities are in line with several objectives of the MyCoffs Community Strategic Plan including:

-  A.2 An Active, Safe and Healthy Community

-  C.1 Liveable neighbourhoods with a defined identity

-  D.2 We have effective use of public resources

•     Economic – Broader Economic Implications

There are no Broader Economic Implications applicable as part of this report.

•     Economic - Delivery Program/Operational Plan Implications

No implications arise as Council has an existing budget for the minor works associated with all traffic improvements which flow from the recommendations of this LTC meeting.

Risk Analysis:

No implications arise as Council has an existing budget for the minor works associated with all traffic improvements which flow from the recommendations of this LTC meeting.

Consultation:

The Local Traffic Committee members’ attendance is listed on the LTC Minutes of 23 February 2021 meeting.  Most of the matters raised were requests from the community. Relevant stakeholders were consulted.

Related Policy, Precedents and / or Statutory Requirements:

Traffic control facilities and prescribed traffic control devices may be authorised for use on a road or road related area, whether a public road or on private land, only by the TfNSW or Council.

 

Traffic may be regulated for various purposes by means of notices or barriers erected by a road authority.

 

Section 50 of the Transport Administration Act 1988 permits TfNSW to delegate its functions to other public agencies such as Councils.

 

Section 53A Part 6 permits TfNSW to give directions to councils in relation to TfNSW functions.

The Road Transport (Safety and Traffic Management) Act 1999, incorporating the Road Rules 2008 provides for a system of traffic laws relating to all vehicles and pedestrians.

Implementation Date / Priority:

Road related modifications will be listed in the works program for installation within two months of the Council meeting.

Conclusion:

It is recommended that Council notes the meeting minutes of the  Local Traffic Committee Meeting on 23 February 2021 and notes that LTC Items T.1, T2, T.3, T.4, T.5, T.6, T.7, T.8, T.9, T.10 & T.11 have been approved by the Director of Sustainable Infrastructure.

 

 


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QON21/03    Prosper Coffs Harbour Ltd Achievements

Author:                         Group Leader Governance

Authoriser:                  Director Business Services

Attachments:               Nil

 

The following question on notice was received from Councillor Amos.

Question

“Could Council please detail the activities and achievements of Prosper Coffs from inception date and allocation of $200,000 in seed funding.”

Response

Prosper Coffs Harbour Ltd (PCH) was established by Coffs Harbour City Council, as a not-for-profit, limited by guarantee company to administer three charitable trusts.  An Environmental Trust, Cultural Trust and Futures Fund (currently dormant).  The funds from the two active Trusts finance cultural and environmental projects across the city that positively contribute to the Coffs Harbour community.

 

Although PCH operates as a separate legal entity many of its goals and initiatives will closely align with those of Council.  Council’s intent for funds raised by PCH is to enhance, not replace or supplement existing Council funding streams to cultural and environmental projects and programs.

 

Operation of the Trusts

 

Both the Cultural and Environmental Trusts, while governed by the Board of PCH, are assisted by advisory committees.  These committees are comprised of community members, representative of the wider arts/environmental sphere, which were selected from applicants who had considerable professional expertise and proven community involvement in both arts and culture and environmental fields.  A PCH board member also sits on the committees to act as a conduit between the advisory committee and the Board.  All recommendations of the committees require endorsement from the Board of Prosper Coffs.

 

Timeline:

 

2012

·      PCH became a registered company limited by guarantee with the Australian and Securities Investments Commission (ASIC)

·      Applications submitted to obtain charitable status and deductible gift recipient status.

 

2014

·      Environmental and Cultural Trusts endorsed as a registered charity and endorsed as a deductible gift recipient organisation

 

2016

·      Environmental Trust receives $1,000,000 donation towards the construction of the Coffs Creek Cycleway.

 

2017

·     Howarth Consulting engaged to deliver Prosper Coffs Harbour Fundraising Strategy

·      Council endorses the fundraising strategy and approval of seed funding

 

Projects

 

Coffs Creek Cycleway

 

During the 2016-2017 financial year, the Environmental Trust secured $1,000,000 in funding from a private donor.  The funds were used to upgrade an existing walk into a shared path and cycleway.  Nature based pathways provide great opportunities to nature connection to the local, natural environment.  They can facilitate greater awareness of the environmental values and conservation behaviours.

 

The Seabin Project

 

Together, with the support of Bishop Druitt College Coffs Harbour and the local community, the Environment Trust raised over $7,000 in funding to bring and install a Seabin to the Jetty Marina.

 

The Seabin is a cleaning device that operates 24/7 and collects up to 1.5kgs of floating debris per day.  This includes large plastic bags, bottles, plastic straws, coffee cups, food wrappers, surface oils and micros plastics down to 2mm small.

 

The Seabin is emptied on a regular basis, with the total debris recorded and sent through to the Seabin Project national database.  To date we have seen a range of micro-plastics and large plastics being collected.

 

Woolgoolga Lakeside Reserve Project

 

The Environmental Trust secured funding of $75,000 for the Woolgoolga Lakeside Reserve project after being selected as one of the NSW State Government ‘My Community Projects’.

 

The project includes a walking track that provides an accessible link between the Woolgoolga reserve and the Beach. The lake embankment will also be stabilised to prevent further erosion and loss of mature trees through a coir wall and revegetation. This will provide an opportunity for more habitat while protecting the foreshore for recreational use.

 

Coffs Harbour City Council is the sponsor for the project with completion scheduled in April 2021.

 

https://www.prospercoffs.org.au/wp-content/uploads/2019/07/Lakeside-My-Community-Image-Final-1024x768.jpg  https://www.prospercoffs.org.au/wp-content/uploads/2020/05/Woolgoolga-Trail-11-1-1024x768.jpg

 

Purchase of Trailer for Nana Glen Landcare

 

Prosper Coffs Environmental Trust have donated a purpose built trailer to Nana Glen Landcare Group for bushfire recovery works.

 

Facebook Australia donated proceeds to the Prosper Coffs Environmental Trust earlier this year for bushfire recovery.

 

Native Fauna Disaster Recovery Project

 

To assist with the impacts of the fire across the Coffs Harbour local government area and future effects of drought, the Prosper Coffs Harbour Environmental Trust established the ‘Native Fauna Disaster Recovery Project’.  This project has involved working closely with the Port Macquarie Koala Hospital and Nana Glen Landcare Group to install watering stations on fire affected properties, nesting boxes for various bird species and a food drive for wildlife.

 

·      Blinky Drinker Watering Stations

 

The Trust with support from the Port Macquarie Koala Hospital to installed three watering stations across fire ravaged areas.  The water stations, affectionately known as ‘Blinky Drinkers’ have played a key role in the recovery efforts of our native wildlife, providing up to 200 litres of water per station.

 

·     Native Fauna Food Drive

 

The Environment Trust initiated a 2-month Food Drive in early 2020, to assist the Nana Glen Landcare Group support wildlife in fire affected areas.  This important project provided relief for wildlife with additional food as the area gradually recovered from the fires.

 

The project was a huge success, thanks to the generous donations of community members and groups such as the Animal Rescue Collective Coffs Harbour.  We received donations such as bird seed, pellets, carrots and sweet potatoes for wildlife.

 

·      Nesting Boxes for Wildlife

 

In April 2020 Prosper Coffs Harbour received a donation from Coffs City Rotary to assist with the impact on native fauna from the 2019 Bushfires.  These funds were used to purchase and install 10 nesting boxes for fauna within key areas in Nana Glen.

 

https://www.prospercoffs.org.au/wp-content/uploads/2020/08/Nesting-Boxes-close-up-view-1-1024x473.jpg  https://www.prospercoffs.org.au/wp-content/uploads/2020/08/Parrots-in-nesting-box-1-4-770x1024.jpg  

 

 

Schools’ Environmental Grants Program

 

The Environmental Trust was provided funding from Youth Directions Coffs Harbour in 2017.  The conditions upon receiving these funds were that they be used to deliver a program over the course of three years, that would create opportunities for young people and link to the current school curriculum.

 

The Schools’ Environmental Grants Program was developed to deliver these outcomes.  The grant offers $1,000 to individual Primary Schools to support environmental projects that strengthen students and the wider school community’s environmental learning experience.

 

Bushfire Recovery Workshops

 

During 2020, the Environmental Trust delivered to some Public Schools in the Coffs Harbour Local Government Area bushfire recovery education workshops.

 

The workshops educated students around bushfire management, with a presentation on the ecology of bushfires, cultural fire practices and wildlife preservation from Mr Jamie Bertram, a Wiradjuri man from the NSWRFS Planning and Environment Services and Uncle Mark Flanders, local Gumbaynggirr Elder from NPWS.  As part of the workshop, the students also constructed nesting boxes for native wildlife.

 

The workshops have been highly successful with Clarence Valley Council commissioning the Environmental Trust to facilitate workshops in their LGA.  The first workshop was held in Baryulgil in April 2021 with more planned over the coming months.

 

Youth Scholarship

 

The Cultural Trust Youth Scholarship is the main program for the trust.  The Scholarship was established through Prosper Coffs Harbour to provide a source of funding for the promotion of literature, music, performing arts, visual arts, design, media and aboriginal arts within the Coffs Harbour LGA.

 

The Scholarship Fund assists young emerging artists in all art forms in their chosen field.  Applicants can seek financial assistance in attending one off specialist courses or workshops inside or outside the Coffs Harbour area, which will further their long-term career aspirations in the arts.

 

A promotional video for the youth scholarship was created by one of very talented Cultural Trust  Committee members and features recipients of the scholarship showcasing their talents and can be located here.

 

Birds of Magic Creative Art Workshop

 

Coffs Harbour Cultural Trust sponsored the “Birds of Magic” children’s workshop, held in November 2019.  The workshop enabled 29 local children to experience and take part in a very ‘hands on’ workshop.

 

The large structure was a combination of drawings and paintings of birds, embedded within the body of the bird.  The finished product was constructed of recycled wire, newspaper and copy paper, painted birds, feathers, tooth picks, tree twigs, branches and old recycled masks.

 

These skills will enable them to recreate their own mythical birds and animals using recycled materials found in and around their home.  All children thought of a name for the bird and the winning name drawn from a hat was “Kim Kardashian” all were excited by such a great name.

 

‘Kim Kardashian’ has now been installed in the Woolgoolga Public Library for all to admire.  The large canvas painting done by many of the students has been permanently donated to the paediatrics ward of the Coffs Harbour Base Hospital.  This workshop has a ripple effect and its legacy benefits the wider community in Coffs Harbour.

 

  

 

Children’s Environmental Education Garden

 

The Children’s Environmental Education Garden is a combined project, between the Prosper Coffs Harbour Environmental Trust and the North Coast Botanic Gardens.  With up to 2,500 children attending the Botanic Gardens for education purposes and another 1,000 attending for back to nature experiences.  The Children’s Garden will provide a dedicated space for environmental education.

 

Fundraising has commenced for this project.

 

Communication

 

Prosper Coffs Harbour Ltd newsletter is distributed quarterly. The newsletter can be subscribed to via the website at https://www.prospercoffs.org.au/ (Councillors are already subscribed).

 

To further improve the formal communication to Council and the community the activities and accomplishments of PCH will in future be reported in Council’s annual report, commencing this financial year, 2020-2021.