Ordinary Council Meeting Minutes                                                       25 March 2021

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 25 March 2021 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

The Mayor advised that Councils thoughts are with all the communities that have been devistated by recent floods, including our own community, and gave thanks to the local SES for their dedication and hard work.

Public forum commenced at 5.00pm

No public forum.

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Paul Amos

NOM21/06 Robin Street Parking

Non-Pecuniary - Less Than Significant Conflict as his wife is a teacher at Narranga School.

 

Apologies

No apologies.

 

LEAVE OF ABSENCE

No requests for leave of absence.

 

Confirmation of Minutes

2021/46

Resolved (Cr George Cecato / Cr Sally Townley)

That the minutes of the Ordinary Meeting held on 11 March 2021 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

General Manager's Reports

 

GM21/02         Update to the Model Code of Conduct and Procedures for the Operation of the Model code of Conduct

 

Executive Summary

In 2020, the Office of Local Government amended the Model Code of Conduct (Model Code) and Model Procedures for the Administration of the Model Code of Conduct (Model Procedures) for Local Councils.  These amendments are mandatory for Council, except for the increase to the cap on the value of gifts and benefits that council officials can accept.  This report presents the Code of Conduct Policy and Procedures, with the required amendments, for Council  adoption, but opts not to increase the cap on gifts and benefits.

 

2021/47

Resolved (Cr Sally Townley / Cr George Cecato)

That Council adopt the amended Code of Conduct Policy and Procedures for Administration of Model Code of Conduct.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Business Services

 

BS21/16          Bank and Investment Balances for February 2021

 

Executive Summary

Council’s Bank Balances and Investments as at 28 February 2021 totalled $232,316,712.60.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

2021/48

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council note the bank balances and investments totalling $232,316,712.60 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 28 February 2021.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS21/17          Update on Rent Waivers for Council Tenants Impacted by COVID-19 Restrictions

 

Executive Summary

Many businesses in the Coffs Harbour City Council area have been adversely affected by the COVID-19 pandemic and the associated steps that have been taken by governments to slow down infection levels.

 

Council is a landlord for many organisations and businesses throughout the Local Government Area and has already implemented assistance for business and community groups that have been adversely affected.

 

The economic recovery of the region is having flow on impacts to Council’s tenants which has seen a significant reduction in requests for rental assistance from the Council to an amount of only $1,550 over the last quarter.  It is considered that state regulations will now be sufficient to provide adequate support to Council tenants should assistance be required and that assistance above and beyond this is no longer required.

 

The Council has been approached by both the Ayrshire Park Management Committee and the Woolgoolga Sports Council to provide a small amount of financial assistance due to these two organisations providing fee waivers to local sports clubs for use of sports fields during the height of the pandemic in line with the Council’s decision to waive fees on Council controlled sports grounds during this period.  These requests are considered appropriate and it is recommended a donation be made to both organisations for $4,500 each.

 

2021/49

Resolved (Cr Paul Amos / Cr John Arkan)

That Council:

1.       Note the report; and

2.       Provide a donation of $4,500 each to the Ayrshire Park Management Committee and the Woolgoolga Sports Council.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS21/18          Coffs Harbour Airport Lease Proceeds - Governance Arrangements

 

Executive Summary

At its meeting on 26 November 2020, Council requested a report on the holding structure and governance arrangements for funds received from the airport lease.  KPMG were requested by staff to provide advice on this matter and, based on this advice, a recommendation has been formulated and is now presented to Council for consideration and adoption.  This includes a separate internal reserve/fund governance approach, a new Capital Allocation Policy and an updated Investment Policy to reflect the Investment Strategy for the proceeds from the airport lease.  Once Council endorses an approach the full policy documents will be prepared for Council’s further consideration.

 

2021/50

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council

1.         Adopt a separate internal reserve/fund governance approach to hold the airport lease proceeds.

2.         Conduct a Councillor workshop to discuss parameters for the governance of the investment and expenditure of the funds.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Communities

 

SC21/13          Planning Proposal - Application to Amend Coffs Harbour LEP 2013 To Rezone Land - Lot 1 DP 360716 & Lot 15 DP 7956, 288-294 Coramba Road, Coffs Harbour - Pre Exhibition

 

Executive Summary

A proponent-led application has been received by Council to amend Coffs Harbour Local Environmental Plan (LEP) 2013 for Lot 1 DP 360716 and Lot 15 DP 7956 (288-294 Coramba Road) Coffs Harbour. The purpose of this report is to seek Council’s endorsement to initiate a planning proposal to amend Coffs Harbour LEP 2013 to more accurately apply environmental and residential zones and corresponding minimum lot size and terrestrial biodiversity maps at the subject land (Attachment 1). This report also seeks Council’s endorsement to amend Coffs Harbour Development Control Plan (DCP) 2015 to align with the proposed land use zones (Attachment 2).

 

2021/51

Resolved (Cr Paul Amos / Cr John Arkan)

That Council:

1.       Endorse and forward a planning proposal to amend zone, minimum lot size and terrestrial biodiversity map layers of Coffs Harbour Local Environmental Plan 2013 at Lot 1 DP 370716 and Lot 15 DP 7956 (288-294 Coramba Road, Coffs Harbour) to NSW Department of Planning, Industry and Environment seeking a Gateway Determination (Attachment 1).

2.       Request that the Secretary of NSW Department of Planning, Industry and Environment issue written authorisation to Council to exercise delegation of the plan making functions under Section 3.36(2) of the Environmental Planning and Assessment Act 1979 in respect of the planning proposal.

3.       Resolve to publicly exhibit the planning proposal and undertake government agency consultation based on the Gateway Determination issued by NSW Department of Planning, Industry and Environment.

4.       Resolve to publicly exhibit draft Coffs Harbour Development Control Plan 2015 - Amendment No. 22 (288-294 Coramba Road Coffs Harbour) concurrently with the associated planning proposal (Attachment 2).

5.       Note that a further report will be brought back to Council for consideration following public exhibition of the planning proposal and draft Coffs Harbour Development Control Plan 2015 – Amendment No. 22.

6.       Inform the landowners of the subject land and their consultant of Council’s decision.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – Sustainable Infrastructure

 

NOM21/05      Woolgoolga Public School - Parking & Drop Off Areas

2021/52

Resolved (Cr John Arkan / Cr Paul Amos)

"That Council investigate and bring back a report, looking at and providing options for parking and "children drop off areas” at Woolgoolga PS. The report to mention and investigate the use of Beach Street alongside the centennial park, as a spot for the buses to drop and pick up.

 

This would reduce the entanglement of cars, parents, buses, children in Scarborough Street.

 

As I understand the buses currently come along Beach Street, to turn into Scarborough street.

 

There may be need for a shelter to be built by council as a safe sheltered space on the Beach Street entrance. Or even an extended veranda set up to the existing sports shed accessed from Beach Street."

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

NOM21/06      Robin Street Parking

2021/53

Resolved (Cr John Arkan / Cr Sally Townley)

"That Council present a report outlining possible remedies for car parking, in Robin Street in and around Narranga PS. The report to include/but not limited to, investigate purchasing land across from the School to be used as a parking area."

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

Directorate Reports - Sustainable Infrastructure

 

SI21/04           New Alcohol Prohibited Reserve - Brian Navin Reserve, Columbus Street, Coffs Harbour

 

EXECUTIVE SUMMARY

This report requests formal approval for the installation of a 24-hour alcohol prohibition area (APA) in Brian Navin Reserve, Columbus Street, Coffs Harbour. There are two existing alcohol prohibition signs on the site, but no record of a Council resolution supporting the ruling. The purpose of the implementation of 24-hour prohibition is to reduce criminal behaviour in the Park.

Coffs Clarence Command have conducted a Community Safety Audit of the Brian Navin Reserve in response to a number of anti-social behaviour incidents and complaints from nearby residents. They determined most incidents are related to alcohol intoxication, generally occurring during daylight hours.

The Park is situated between Park Beach Plaza and Park Beach Road with access East to Columbus Street / San Francisco Avenue and is frequented by pedestrians travelling between the retail venues and nearby residential housing. 

Council advertised the proposition to install the APA from 6 February to 5 March 2021. The “Have Your Say” page recorded 30 visits, with two responses recorded in favour of the prohibition (see attached).  Park Beach Plaza, the Local Aboriginal Land Council, the Coffs Coast Liquor Accord, and Northside Shopping Centre, were contacted via email, but there were no responses.

 

2021/54

Resolved (Cr George Cecato / Cr Paul Amos)

That Council:

1.       Install a 24-hour alcohol prohibition for Brian Navin Reserve, Columbus Circuit, Coffs Harbour pursuant to Section 632A of the Local Government Act 1993 (LGA)

2.       Provide formal notification of the Alcohol Prohibited Area, in accordance with s632A of the Local Government Act and then sign post the reserves accordingly.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI21/05           Status Update - House Sewer Connection Inflow Strategy

 

Executive Summary

Council adopted the House Sewer Connection Inflow Strategy in 2019 as Council Resolution 2019/12.  The purpose of this report is to respond to a direction in Council’s initial 2019 resolution to provide an update on the implementation of the strategy after its first year of operation.

During wet weather, inflow into Council’s sewerage system is increased by illegal stormwater connections and can be more than double what the system’s actual capacity.  This additional inflow results in an increased frequency of sewer overflows into the environment, an increased frequency of sewer surcharging into properties, and significant increases in transport (pumping) and treatment costs.

Work completed to date under the House Sewer Connection Inflow Strategy has identified more than 700 defects including 17 direct roof to sewer connections.  The 17 direct roof connections, which represent <2% of the ~1000 properties tested in this first round, were found to be contributing more that 50% of the sewerage systems design capacity.

 

2021/55

Resolved (Cr George Cecato / Cr Sally Townley)

That Council note the progress of the House Sewer Connection Strategy to reduce stormwater inflow to the sewer.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SI21/06           Local Roads and Community Infrastructure Grant

 

Executive Summary

Council received notification in October 2020 of an extension to the Local Roads and Community Infrastructure Program (LRCI) – Phase 2. The Regional Botanic Gardens Glasshouse and North Wall Car Park projects are currently underway funded by Phase 1 of the LRCI funding. Council now has the opportunity of initiating a further suite of projects utilising offered LRCI Round 2 funding.

Allocations to councils from the funding body have been calculated using a similar formula to Phase 1 of the LRCIP, which have resulted in an offer of a further $2,952,765 to Coffs Harbour City Council. The program invites Council to nominate projects at any time between now and 31 July 2021. Following the funding body’s approval of a draft work schedule for each nominated project, Council may commence the projects. There is a very short delivery timeframe in which projects are required to be physically complete by 31 December 2021.

This report presents, for Council’s consideration and adoption, a list of recommended projects for second round funding offered by the LRCI Program.

 

 

Motion (Cr Paul Amos / Cr John Arkan)

That Council:

1.       Note the offered Local Roads and Community Infrastructure grant funding of $2,952,765 from the Australian Government.

2.       Note the receipt of a Crown Reserves Infrastructure Fund grant of $543,000 as additional funding for the NCRBG Glasshouse Project.

3.       Note the additional contribution of $100,000 from the Friends of the Botanic Gardens as additional funding for the NCRBG Glasshouse Project.

4.       Allocate the following amounts for the following purposes to be reflected in the March Quarterly Budget Review Statement:

4.1.    $1,600,000 for the Vost Street Netball Courts Renewal Project;

4.2.    $700,000 for the Moonee Cycleway Project;

4.3.    $800,000 for the West Coffs Cycleway Project;

4.4.    An additional amount of $495,765 for the NCRBG Glasshouse Project comprised as follows:

4.4.1.     $543,000 additional funding from the Crown Reserves Improvement Fund;

4.4.2.     $100,000 additional funding from the contribution from the Friends of the North Coast Regional Botanic Garden;

4.4.3.     $147,235 reduction in the previously allocated amount of Council funding for the NCRBG Glasshouse Project, such amount to be redirected to the projects listed in 4.1- 4.3 above.

 

 

Amendment

2021/56

RESOLVED (Cr Tegan Swan / Cr Sally Townley)

That Council:

1.       Note the offered Local Roads and Community Infrastructure grant funding of $2,952,765 from the Australian Government.

2.       Note the receipt of a Crown Reserves Infrastructure Fund grant of $543,000 as additional funding for the NCRBG Glasshouse Project.

3.       Note the additional contribution of $100,000 from the Friends of the Botanic Gardens as additional funding for the NCRBG Glasshouse Project.

4.       Allocate the following amounts for the following purposes to be reflected in the March Quarterly Budget Review Statement:

4.1.    $1,600,000 for the Vost Street Netball Courts Renewal Project;

4.2.    $700,000 for the Moonee Cycleway Project;

4.3.    $800,000 for the Orchid Road and The Boulevarde Drainage Project;

4.4.    An additional amount of $495,765 for the NCRBG Glasshouse Project comprised as follows:

4.4.1.     $543,000 additional funding from the Crown Reserves Improvement Fund;

4.4.2.     $100,000 additional funding from the contribution from the Friends of the North Coast Regional Botanic Garden;

4.4.3.     $147,235 reduction in the previously allocated amount of Council funding for the NCRBG Glasshouse Project, such amount to be redirected to the projects listed in 4.1- 4.3 above.

 

For:         Crs Arkan, Cecato, Rhoades, Swan and Townley

Against:  Crs Knight, Adendorff and Amos

 

The AMENDMENT on being put to the meeting was carried.  It then became the MOTION.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Questions on notice

No questions on notice.

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

Close of Meeting

The Meeting closed at 6.06pm.

 

Confirmed: 22 April 2021

 

 

 

 

...................................................

Denise Knight

Mayor