Coffs Harbour City Council

03 March 2021

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 11 March 2021

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Public Forum

4.         Disclosure of Interest

5.         Apologies

6.         Leaves of Absence

7.         Mayoral Minute

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Questions On Notice

19.      Matters of an Urgent Nature

20.      Consideration of Confidential Items (if any)

21.      Close of Ordinary Meeting

 

 

Steve McGrath

General Manager

 

 


Order of Business

 

 

Notices of Motion General

NOM21/02      Cr Amos - Confidential Matter....................................................................... 3

Notices of Motion Business Services

NOM21/03      Cost of Installing Heating at the Coffs Harbour War Memorial Olympic Pool.......................................................................................................... 4

NOM21/04      Council Seek a Covenant to Place a Protective Restriction on the Museum Building................................................................................................... 5

Directorate Reports - Business Services

BS21/14          Monthly Financial Performance Report for the Month Ended 31 January 2021............................................................................................................ 6

BS21/15          The Australasian Local Government Performance Excellence Program FY20 Report....................................................................................... 21

Directorate Reports - Sustainable Communities

SC21/10          Development Application No. 0888/20 - Demolition of Existing Dwelling and Construction of Residential Flat Building (8 Units) and Subdivision (Strata) - Lot 2 Sec 18 DP 759113, 34 Trafalgar Street, Woolgoolga....................................................................................................... 169

SC21/11          Development Application No. 0867/20 - Telecommunications Facility - Lot 110 DP 790562, Advocate Park, Stadium Drive, Coffs Harbour 255

SC21/12          Community and Cultural Facilities Plan 2021-2031 - Post Exhibition 289

Directorate Reports - Sustainable Infrastructure

SI21/02           Recycled Water - Introduction of Fees and Charges Post Exhibition.................................................................................................................................. 353

SI21/03           Traffic Committee Meeting Update.......................................................... 360


NOM21/02   Cr Amos - Confidential Matter

Attachments:              ATT    NOM21/02        CONFIDENTIAL Matter

  

The Notice of Motion is confidential for the reason of Section 10A(2):

(c)       information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business,

(g)       advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

and in accordance with Section 10A (1) the meeting may be closed to the public.

 

Motion:

Councillor ?? has given notice of his/her intention to move the following:

"Type here"

 

 

 

 


NOM21/03   Cost of Installing Heating at the Coffs Harbour War Memorial Olympic Pool

Attachments:          Nil

 

Motion:

Councillors Knight and Cecato have given notice of their intention to move the following:

"That a report be provided to Council outlining the cost of the installation of the most cost effective pool heating system for the outdoor 50 metre pool at the Coffs Harbour War Memorial Olympic Pool and the total lifecycle costs associated with the system. Including renewable energy."

 

 

Rationale:

“Providing year round swimming facilities not only benefits our ageing community but our swimming clubs.  A number of neighbouring Local Government Authorities have recently, or are in the process of, heating their outdoor pools and may be able to provide information for the preparation of the report.”

Staff Comment:

A report on the installation of a pool heating system for the outdoor 50 metre pool at the Coffs Harbour War Memorial Olympic Pool can be prepared for consideration by Council.

 


NOM21/04   Council Seek a Covenant to Place a Protective Restriction on the Museum Building

Attachments:          Nil

 

Motion:

Councillor Townley has given notice of her intention to move the following:

"That Council seek a covenant under the Conveyancing Act 1919 to place a protective restriction on the current Museum building at Lot 101 DP 1041655, 215A Harbour Drive, Coffs Harbour in order to protect its heritage and historic values."

 

Rationale:

“The current Museum building has considerable historic and heritage value. It already has some level of protection under the heritage provisions of the Environmental Planning and Assessment Act 1979, however a further covenant would assist Council’s objective of preservation of the building, regardless of ownership.”

Staff Comment:

Providing further protection of the local heritage signifance for the former police station and court house was raised during the consideration of report BS21/12 Sale of Council Property at 215A Harbour Drive, Coffs Harbour at Council’s meeting on 25 February 2021.

 

The building is listed in Schedule 5 Environmental heritage, Part 1 Heritage items in the Coffs Harbour Local Environmental Plan 2013 (Item no. I15).  This listing provides an additional layer to the merit based assessment for a development application that impacts the building’s heritage significance and the development application would be subject to Council’s development assessment processes, taking the building’s heritage significance into consideration.

 

Also, a Conservation Management Strategy is attached to the property, through a previous development application (0061/13 DA), and remains applicable regardless of the ownership of the property.

 

A convenant under the Conveyancing Act 1919 to place a restriction on the building will further strengthen the heritage protection.

 


BS21/14       Monthly Financial Performance Report for the Month Ended 31 January 2021

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS21/14   Monthly Financial Performance Report for the month ended 31 January 2021  

 

Executive Summary

This report presents the Monthly Financial Performance Report for the month ended 31 January 2021.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  As at 31 January 2021, the budget year to date surplus after capital revenue is $13.8 million with the actual year to date surplus being $16.8 million.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $129 million with $28.4 million expended to the end of January.

 

Recommendation:

That Council note the Monthly Financial Performance Report for 31 January 2021.

 

Report

Description of Item:

The Monthly Financial Performance Report provides information on Council’s actual to budget performance.  The report provides accrual based information to Council on a monthly basis and designed to identify and explain any major variances between budgeted and actual results.  These figures are presented on an accrual basis except for rates, which from January 2021 are shown on a cash basis by the month. This change in presentation more accurately shows the how the actual monthly and YTD operating result is tracking compared to budget.

 

The report includes:

 

Financial Management Summary

·     The net operating deficit, before capital revenue, of $45K is $2.4 million better than budget expectations at the end of January.  The year to date surplus, after capital revenue, is $16.8 million against a budget of $13.8 million.  Operating expenditure to the end of January is $99.9 million against a budget of $100.6 million.

·     Capital expenses are behind YTD budget expectations with total capital expenditure to the end of January of $28.4 million versus a YTD budget of $23.5 million. The annual targeted expenditure is $129.1 million for the financial year. Significant investigation and design work has been undertaken for major projects, which will now allow an acceleration of capital expenditure spend over coming months.  However, the rate of spend will also be subject to wet weather impacts.

 

Income Statement

·     This is a comprehensive income statement detailing the monthly performance for January 2021.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level. In terms of monthly percentages, although some percentages may be large in dollar terms, they have a minor impact on financial performance. There are individual comments for any monthly and YTD variances greater than 10%.

 

Capital Expenditure Summary and Detailed

·     Capital expenditure by cost centre, and then at a more detailed level, is provided in the attachment.  Explanations have been provided for any variances greater than $200,000.

Issues:

Income Statement commentary as at 31 January 2021 for Year to Date (YTD) variances:

 

Revenue

·     Interest & Investment Revenue: Due to COVID-19, Council resolved not to charge interest and fees for late payment of Council Rates until after 31 December 2020.  In addition, there is a slight decline in interest returns on investments as they become due for re-investment.  Anticipated investment returns will be reviewed in the March QBRS.

 

·     Other Revenue:  Anticipated revenue and expenses from CitySmart Solutions have been affected by unforeseen issues resulting from COVID-19 and a change of the operations during the year.  These net impacts will result in profitability being downgraded, however it is not expected to be significant.  Revised estimates will be reflected in the March QBRS.  Revenue for Council venues such as the Community Village, Jetty Memorial Theatre, Coffs Harbour Airport and C.ex Coffs International Stadium are lower than anticipated due to ongoing COVID-19 restrictions and the cancellation of some events.  Revenue for parking fines have also been impacted due to the reduction of fines being imposed.

 

Expenditure

·     Materials and Contracts:  This variance predominantly relates to the shortfall of capital expenditure to budget YTD of $4.2 million.  The capital comments section of this report, along with the Capitalised Expenses notes below, outline the reasons for some of these deviations.

·     Capitalised Expenses:  The capital comments section of this report outline the majority of the reasons for these deviations.  The effects of the COVID-19 pandemic and unpredicted weather events continue to have an impact upon the delivery of capital projects.

 

Income Statement commentary as at 31 January 2021 for Monthly variances:

 

Revenue

·     Interest & Investment Revenue:  Due to COVID-19 Council resolved not to charge interest and fees for late payment of Council rates until after 31 December 2020.  In addition, there is a slight decline in interest returns on investments as they become due for re-investment.  Anticipated investment returns will be reviewed in March QBRS.

 

Expenditure

·     Materials and Contracts:  This variance predominantly relates to the shortfall of capital expenditure to budget for the month of $3.6 million.  The capital comments section of this report, along with the Capitalised Expenses notes below, outline the reasons for some of these deviations.  The remaining variance are mainly contractual and include possible savings in the waste processing contract pending disputed payments.

·     Other Expenses:  Anticipated revenue and expenses from CitySmart Solutions have been affected by unforeseen issues resulting from COVID-19 and a change of the operations during the year.  These net impacts will result in profitability being affected, however it is not expected to be significant.  Revised estimates will be reflected in the March QBRS.

·     Capitalised Expenses:  The capital comments section of this report outline the significant reasons for these deviations.  The effects of the COVID-19 pandemic and unpredicted weather events continue to have an impact upon the delivery of capital projects.

Options:

An options analysis is not provided as this report is for noting only.

Sustainability Assessment:

•     Environment

There are no environmental impacts for the information contained within the report.

•     Social

There are no social impacts for the information contained within the report.

•     Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour by monitoring financial performance which assists the decision-making process to allocate funding for projects listed under the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future financial sustainability.

•     Economic - Delivery Program/Operational Plan Implications

The year to date surplus, after capital revenue, is projected to be $13.8 million as at 31 January 2021 with the actual year to date surplus being $16.8 million.

Risk Analysis:

There are no risks associated with this report.

Consultation:

Group Leaders, Business Unit Managers and their relevant staff have been provided with budget reports for each cost centre on a monthly basis for review.  Any variations will be provided to Council for adoption through the Quarterly Budget Review process.

Related Policy, Precedents and / or Statutory Requirements:

Local Government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management, we have opted to do so.

Implementation Date / Priority:

This report is for noting only and therefore there are no implementation actions.

Conclusion:

This Monthly Financial Performance Report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

The Responsible Accounting Officer confirms the Monthly Financial Performance Report for the month ended 31 January 2021 indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 


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BS21/15       The Australasian Local Government Performance Excellence Program FY20 Report

Author:                        Director Business Services

Authoriser:                  Director Business Services

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  BS21/15   The Australasian Local Government Performance Excellence Program - Coffs Harbour City Council FY20  

 

Executive Summary

In 2013 PwC Australia and LG Professionals NSW worked in collaboration to create the Australasian LG Performance Excellence Program.  The program uses PwC’s local government experience and analytics expertise to provide a local government sector based benchmarking approach.  For financial year 2020 (FY20) there were 87 participant Councils (FY19 115), 50 from New South Wales, 6 from New Zealand, 10 from South Australia and 21 from Western Australia.  Like Coffs Harbour City Council, 69% of participants or 60 Councils have resident populations between 10,001 and 100,000, and 41% of participants or 35 Councils are classified as Regional Councils.

 

Coffs Harbour City Council joined in 2016 at the beginning of the second three-year period of the program and 2020 represents Council’s fifth year of participation.

 

This report presents to Council the FY20 Performance Excellence Report for Coffs Harbour City Council.  The results of the program will continue to inform areas of focus for continuous improvement initiatives moving forward.

 

 

Recommendation:

That Council note the report.

 

Report

Description of Item:

In 2013 PwC Australia and LG Professionals NSW worked in collaboration to create the Australasian LG Performance Excellence Program.  The program uses PwC’s local government experience and analytics expertise to provide a local government sector based benchmarking approach.  For financial year 2020 (FY20) there were 87 participant Councils (FY19 115), 50 from New South Wales, 6 from New Zealand, 10 from South Australia and 21 from Western Australia.  Like Coffs Harbour City Council, 69% of participants or 60 Councils have resident populations between 10,001 and 100,000, and 41% of participants or 35 Councils are classified as Regional Councils.

 

The program represents a contemporary industry-led system of Council performance measurement that has been delivering results for participating councils for over five years.  The program measures and provides Councils strategic and operational insights into workforce, finance, operations, service delivery, corporate leadership and asset management.  Using this information, each Council receives an annual Performance Excellence Report (Attachment 1) along with direct access to the additional Comparative Analysis Tool enabling Councils to drill into the program’s data themselves.  Uniquely, through the Comparative Analysis Tool participating Councils can compare and benchmark their performance against the overall sample, pre identified sub-segments of the sample, new bespoke segments (as created by the Council themselves), as well as all other individual identified participating councils in the sample.

 

Coffs Harbour City Council joined in 2016 at the beginning of the second three-year period of the program and 2020 represents Council’s fifth year of participation.

 

The results of the program will continue to inform areas of focus for Council’s continuous improvement initiatives moving forward.

Issues:

Highlights from the attached FY20 Performance Excellence Report for Coffs Harbour City Council are outlined in this section. As requested by Council, a detailed review and explanation of any benchmark that varies by 20% or more on the NSW Survey population industry standard benchmark is also included. In the analysis provided below the variances are colour coded with green indicating a favourable result, red indicating an unfavourable result and orange indicating a neutral result.

 

 It should be noted that comparisons made with other Councils always need to be cognisant and understanding of differences that exist in each Council’s definitions and methods of service delivery. In addition, measures are sometimes interrelated and therefore need to be interpreted together.

 

Workforce Structure, Cost & Design

 

Metric

CHCC

NSW

Variance (from NSW)

Agency staff spend as a percentage of total expenditure on employees and agency staff

8.7%

1.5%

480%

FTE per 1000 residents

7

9.5

26%

Employee costs as a % of total operating costs

28%

36%

22%

Span of Control (other staff per manager)

5.2

3.1

68%

Rookie rate (%) - supervisor and above

9%

17%

47%

 

Agency Spend - Council’s use of labour hire is above the NSW median.  However, further analysis undertaken around this figure confirms that the key drivers are around seasonal activities such as Holiday Parks, as well as event driven activities and support for commercial business activities.  The FY20 figure is actually less that FY19 – which is a positive outcome considering the number of large scale events held during FY20.

 

 

A review of both casual and labour hire engagements is being undertaken towards the middle of 2021 with the aim of identifying opportunities for improvements in the workforce composition and ensure it maximises both service efficiency but also financial performance.

 

FTE and Employee Costs - A positive result, especially when taking into consideration the breadth of services and functions undertaken by CHCC. This indicates a balanced approach to employee related costs, as well as the ongoing service/team reviews aimed at ensuring our resource levels are appropriate for our identified service delivery requirements.

 

Span of Control - Indicates a relatively lean organisation compared to NSW Councils and also appropriate given both our mix and breadth of services.  Having an appropriate span of control can result in more effective decision making, lower management overhead and increased autonomy leading to enhanced employee engagement.  This level of span of control continues to reflect the principles that underpinned the T2S program.

 

Rookie Rate – While 9% of our employees at supervisor or above have been in their roles for two years or less, this is generally reflective of our broader level of turnover, which is lower than the NSW median.  In addition, it represents a healthy balance between retaining people with critical knowledge and experience in leadership roles, whilst ensuring that new employees are able to provide fresh ideas and approaches.

 

 

Work Health & Safety

 

Metric

CHCC

NSW

Variance (from NSW)

Lost days due to injury incidents per 100 employees

64

86

26%

 

Lost Time Injury - This result is evident of CHCC’s proactive approach to injury management and a strong focus on early intervention and return to work.  It is also evidenced with a reduction in the cost per claim from FY19 ($20K) to FY20 ($15K).

 

 

Leave

 

Metric

CHCC

NSW

Variance (from NSW)

Sick leave days taken (median)

4

6.7

40%

 

Sick Leave - The FY20 result shows the median Sick Leave usage at CHCC is lower compared to the NSW median.  The key contributors to this result include; a focus on the effective management of this leave, opportunity for flexible working arrangements, along with a broad program of health and wellbeing initiatives.

 

 

Annual and Long Service Leave – While our AL and LSL metrics do not vary by greater than 20% from the NSW median it is worth noting that over recent years, the leave balances indicator has presented a positive picture when compared to other NSW Councils and this has continued.  By having a positive approach and culture towards leave taking, Council is able to not only manage the financial risk associated with excess leave, but also ensure that employee wellbeing is maximised through work/life balance.

 

The management of both Annual and Long Service Leave balances presents an ongoing challenge for CHCC and the recently endorsed Excess Leave Management Framework by leadership provides Council with both a consistent approach, but also effective tools to ensure a sustainable approach to effective leave management.

 

 

Diversity

 

Metric

CHCC

NSW

Variance (from NSW)

Promotion into supervisor and above (%) – female

2.5%

0.08%

3025%

Promotion into supervisor and above (%) - male

0.5%

1.1%

55%

Headcount - female manager and above %

20%

35%

43%

Headcount - female supervisors

45%

30%

50%

Proportion of female new starters

26%

45%

42%

Females at CEO and Directors level

0%

25%

N/A

 

Promotion into Supervisor and Above of Females - Indicates that CHCC has been successful in growing career opportunities for females compared to NSW Councils and emerging female leaders are able to embrace these opportunities.  This is likely to be the result of our continuing maturity around recruitment and selection, as well as the learning and development and secondment opportunities provided to our employees in enabling career progression

 

 

Headcount of Females (Manager and Above) - The result is consistent with previous years when compared to other NSW Councils.  Moving forward the rate of promotion for females into supervisor positions (as identified above) places CHCC in a good place with regard to attracting more females into manger roles and above.  This will again be supported through active learning and development, secondments and effective recruitment marketing.

 

Proportion of Female New Starters - This result (and the overall workforce gender balance) is significantly influenced by the proportion of services/functions delivered by CHCC that tend to attract male candidates.  Specifically, this includes including civil construction and water/sewer activities which represent around 40% of the CHCC workforce.

 

Females at CEO and Director Level - This result remains unchanged from FY19, with the very small sample being noted.  However, this should be considered in light of CHCC’s positive results across all leadership cohorts when compared to NSW Councils.

 

CHCC’s commitment to gender equity and diversity is ongoing and in seeking to improve our results even further, a revised Diversity and Inclusion Management Plan, incorporating the Equal Employment Opportunity Management Plan, will be prepared as part of an updated Workforce Management Plan for the 2021/22 Integrated Planning and Reporting cycle.  This is consistent with identified future actions and initiatives that were part of an update provided to Councillors in May 2020 and are aimed at further enhancing our position in this space.

 

 

Turnover

 

Metric

CHCC

NSW

Variance (from NSW)

Staff turnover rate % (excluding fixed term contract employees)

7.5%

9.7%

23%

Staff turnover rate % - Gen Y

6%

13%

54%

Staff turnover rate % - Gen Z

20%

26%

23%

Staff turnover rate % - Males

8.4%

10.7%

22%

Staff turnover rate % in the first year

9.8%

14.9%

34%

 

Turnover Generally – Across all turnover metrics Council continues to have what is considered a healthy level of turnover, which provides a balance between retaining existing knowledge and experience and ensuring a steady injection of new resources bringing fresh ideas and enthusiasm to the organisation.

 

Staff Turnover Rate (Gen Y and Gen Z) - Demonstrates Council’s capacity to ensure that we are providing a strong platform for the younger generation to build and foster a career with CHCC. Our approach to technology and workplace flexibility are no doubt key factors in this space.  The figure of 20% is impacted by the fixed term nature of our trainee, apprentice and scholar roles – which tend to be within the Gen Z cohort.

 

Staff Turnover Rate in the First Year - This is a pleasing outcome and is indicative of CHCC’s efforts in providing a positive employee experience for new starters, which is seeing them commit to the organisation.

 

 

Learning and Development

 

Metric

CHCC

NSW

Variance (from NSW)

Training spend per FTE

$1312

$887

48%

Training budget per FTE

$1549

$1182

31%

 

Training Spend - Although slightly down on FY19, which is due in part to COVID-19, the positive survey result regarding training continues to demonstrate CHCC’s commitment to the ongoing learning and capability development.  In addition to the investment in formal learning, the focus on internal opportunities through higher duties and secondments is also aimed at increasing workforce capability and adaptability, as well as contributing to effective succession management.

 

 

 

Finance

 

Metric

CHCC

NSW

Variance (from NSW)

Capital expenditure ($) per resident

700

940

26%

Cost of finance as a percentage of revenue

3.3%

2.7%

22%

Finance employees (%) with at least a Bachelor degree

31%

39%

21%

Finance function effort (%) - business insight activities

31%

21%

48%

 

Capital Expenditure per Resident – 2019-20 provided some significant challenges with the delivery of Capital Expenditure. During October and November 2019, the Local Government Area experienced significant bushfire activity and much of Council’s resources were deployed to assist in maintenance activities to help in the immediate recovery of the bushfire impacted communities.  This was then followed by significant flooding in January and February 2020 which again diverted significant resources to assist in maintenance activities across the Local Government Area.  It was then in March 2020 through the end of the financial year that the full impact of the COVID-19 pandemic impacted on Council’s operations, which provided a significant challenge in undertaking capital works, not only from internal staff resource, but also from external contractors due to having to comply with partial lockdowns and social distancing requirements.

 

 

Cost of Finance – 2019/20 financial year has seen an increase in this benchmark due to the one-off costs associated with the consultancy services to provide Council with expert advice on the airport lease transaction.  It is expected that this benchmark will return to normal in the 2020/21 financial year.

 

 

 

 

Employees with a Bachelor Degree – While CHCC varies more than 20% from the NSW median on this metric, the actual measure itself is perhaps of limited value, with the important thing being that resources occupying roles within finance are appropriately qualified for the position.

 

Finance Function Focused on Business insights – CHCC’s higher percentage of “business insights” resources than the NSW median is reflective of the business partnering focus of our finance team.  Rather than purely focusing on transaction processing we are providing more value add services and financial insights to our internal partners enabling better and more timely decision making – ultimately contributing to improved outcomes for our community.

 

 

Operations

 

Metric

CHCC

NSW

Variance (from NSW)

Corporate service FTEs per $10M of total operating expenditure

3.7

4.8

23%

HR staff per 100 employees

1.9

2.9

35%

IT staff per 100 employees

2.4

3

20%

Customer service FTE per 10000 residents

3.3

2.6

27%

Customer service staff per 100 employees

4.9

3.3

49%

 

Corporate Service, HR and IT – Staffing numbers across these areas relative to the NSW median are a positive reflection on the efficient delivery of enabling services to our internal stakeholders.  The ability to manage the competing demands of a diverse set of stakeholders with relatively low staffing numbers demonstrates a commitment to ongoing continuous improvement and customer centric service delivery by our enablers.

 

 

 

 

 

 

Customer Service - CHCC continues to focus on improving the experience of our customers when engaging with Council.  During FY20 we continued to rollout online service offerings to more services through new online forms and online booking capabilities.  The online service options are supported by a customer resolution team that provides the relevant face to face and telephone contact channels required by our community.  Our additional customer service staff relative to the NSW median is reflective of our customer resolution business model which targets 80% resolution of customer queries at first contact.

 

 

 

Service Delivery

 

Metric

CHCC

NSW

Variance (from NSW)

Waste Management expense per resident

$306

$197

55%

Roads and bridges expense per kilometre ($’000)

$29.4k

$15k

96%

Parks and sporting grounds expense per resident

$203

$130

56%

 

Waste Management - Council waste management services are largely supplied through two contracts, one related to the collection of waste and one for the processing of waste.  The arrangements in place have led Council to achieving extremely high rates of diversion of the waste stream from landfill (Fig 4.13), but this is at a significant additional cost as can be seen from the measure waste management expense per resident.

 

 

Roads and Bridges – While our cost per kilometre is significantly higher than the NSW median we have seen an improvement year on year for the operating costs.  Our higher cost per km is reflective of our high percentage of sealed roads in the LGA.  As can be seen from the graph below (Fig 4.21) we intersect (but are marginally below) the line for expected costs per km given our mix of sealed and unsealed roads.  Contributing to our high cost per km is $15.47M worth of depreciation out of a total expenditure of $26.03M for roads and bridges. The useful lives of our transport assets are currently under review.

 

 

Parks, Gardens and Sporting Grounds – A number of factors contribute to our higher operating expense per resident when compared to the NSW median.  These factors include the provision of world class sporting facilities at the C.ex Coffs International Stadium and surrounding Coffs Coast Sport and Leisure Park precinct and a greater number of hectares requiring maintenance than the median value for rural, regional and metro councils.  This is deemed acceptable for the provision of these services to both our local community and visitors to our LGA.

 

 

Corporate Leadership

 

Metric

CHCC

NSW

Variance (from NSW)

Council meetings duration

182 min

133 min

37%

Council meetings resolutions passed

13

22

41%

 

Council Meetings – As with all metrics in this benchmarking exercise it can be challenging to ensure you are comparing like with like.  The Council meeting metrics present the meetings by which Council business is conducted as an inefficient forum for delivering outcomes for our community.  That said, without understanding of the nuances of each participating Council’s response to the survey, it can be difficult to draw a definitive conclusion based on the outcomes in the report.  Like other metrics in this report Council uses them as a tool to review, investigate and validate potential areas for improvement.

 

 

Summary Comment

 

The PwC survey results certainly provide Council with some valuable information.  In particular, they provide a good rear view mirror snapshot of a number of specific indicators, which individually provide a solid guide regarding the success or otherwise of specific initiatives that have been introduced.  There are many of the indicators that provide positive results for Council, especially in light of the nature and breadth of Council’s services and operations.

 

The results, however, especially from a people perspective, allow leadership to take a more holistic view of the people environment and experience at Council.  In this regard, it has provided the opportunity to examine the results and consider these in the context of the mix of people initiatives and programs in place at Council.  The overriding message from the survey is that there is a positive environment at Council and one that provides a solid platform to ensure high levels of engagement with a diverse workforce.

 

Moving forward, the PwC results will also provide important information and context as part of preparing the next Integrated Planning and Reporting Program’s suite of documents.

Options:

As the report is provided only for noting, no options analysis is provided.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts.

•     Social

There are no perceived current or future social impacts.

•     Civic Leadership

Participating in relevant benchmarking programs demonstrates Council’s openness and transparency to self-evaluation, accountability and comparison.  The results of the program will be used to inform areas of focus for Council’s workforce planning and continuous improvement initiatives with the aim to deliver service improvement and/or efficiency for Council and the community.

•     Economic – Broader Economic Implications

There are no direct broader economic impacts from this report.

•     Economic - Delivery Program/Operational Plan Implications

Council’s participation in the program is budgeted in the Operational Plan and cost $16,295 for FY20.

Risk Analysis:

Publishing the FY20 Performance Excellence Report for Coffs Harbour City Council provides further transparency on Council’s operations and performance.  This information may be misused out of context and therefore may present some reputational risk for Council.  However, being open and honest with the community enhances Council’s reputation.

Consultation:

Consultation has occurred with the broader leadership of Council.

Related Policy, Precedents and / or Statutory Requirements:

The following information and disclaimer is required by PwC to be published when the Performance Excellence Report is shared with third parties:

 

Sharing results with third parties:

 

This report has been provided to each participating council so that a participating council can understand how it compares to the aggregated findings and for no other purpose.  This report, including all data and comparative insights contained in it, is confidential to PwC and the participating council. Except as set out below, the report should not be disclosed in whole or in part to another person unless agreed with PwC and the council.

 

As agreed in the survey agreement with participating councils, each participating council is permitted to share the report with third parties as part of a council meeting, on a council website, or with other participating councils, provided it is shared in its entirety and the following words are to be included with the report when the report is provided:

 

“The information and/or metrics referred to are extracted from the Australasian Local Government Performance Excellence Program survey (survey) conducted by PricewaterhouseCoopers and commissioned by LG Professionals, NSW.  The survey was not conducted for the specific purposes of the council and was limited to only the councils who participated in it and based on the data they provided.  The reliability, accuracy or completeness of this information has not been verified by PwC, Local Government Professionals, NSW or any other person. Accordingly, no one should act on the basis of this information and neither Local Government Professionals, NSW nor PwC accepts any responsibility for the consequences of any person’s use of or reliance on this information or any reference to it.”

Implementation Date / Priority:

The report is for noting only.  However, the results of the program will be used to inform areas of focus for Council’s continuous improvement initiatives moving forward.

Conclusion:

This report presents to Council the FY20 Performance Excellence Report for Coffs Harbour City Council for consideration and noting.

 

 


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SC21/10       Development Application No. 0888/20 - Demolition of Existing Dwelling and Construction of Residential Flat Building (8 Units) and Subdivision (Strata) - Lot 2 Sec 18 DP 759113, 34 Trafalgar Street, Woolgoolga

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC21/10   Development Application No. 0888/20 - 4.15 Evaluation Report

ATT2  SC21/10   Development Application No. 0888/20 - Plans

ATT3  SC21/10   Development Application No. 0888/20 - Draft Conditions

ATT4  SC21/10   CONFIDENTIAL Development Application No. 0888/20 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

      

 

 

Executive Summary

This report provides an assessment of Development Application No. 0888/20 for the demolition of the existing dwelling and construction of a residential flat building (8 units) and subdivision (strata) at Lot 2 Sec 18 DP 759113, 34 Trafalgar Street, Woolgoolga.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application, Council received 480 submissions. Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

 

Recommendation:

That Council:

1.       Approve Development Application No. 0888/20 for the demolition of the existing dwelling and construction of a residential flat building (8 units) and subdivision (strata) at Lot 2 Sec 18 DP 759113, 34 Trafalgar Street, Woolgoolga subject to the conditions in Attachment 3.

2.       Advise persons who made a submission on Development Application No. 0888/20 of Council’s decision.

 

REPORT:

Applicant:

Mr JG McCarthy

Landowner:

Iconico Pty Ltd

Land:

Lot 2 Sec 18 DP 759113, 34 Trafalgar Street, Woolgoolga

Zone:

R3 – Medium Density Residential

Description:

Demolition of the existing dwelling and construction of a residential flat building (8 units) and subdivision (strata).

Description of Item:

•     The Site

The site is a typical residential lot in the locality and has an area of 1012m2. The site has frontage to Trafalgar Street and Comisari Lane and slopes down to Trafalgar Street.

The site is currently occupied by a single storey dwelling and shed. These buildings are proposed to be demolished.

The site is located in a residential area zoned R3 – Medium Density Residential. Development in the area is largely single dwellings, with a number of dual-occupancies and multi-dwelling housing developments. Development adjoining the site to the west is a multi-dwelling housing development containing six units. Opposite the laneway to the south are 3 attached townhouses. Adjoining to the east is a two storey dwelling. Directly across Trafalgar Street to the north is a dual occupancy.

An aerial image of the development site and surrounding area is provided below.

•     The Development

The proposal involves the following:

-     Demolition of the existing dwelling and shed.

-     Earthworks to allow the lower ground floor to be below the natural ground level, with some fill to be placed at the rear of the site to create a level surface.

-     Construction of a six storey residential flat building containing 8 apartments. The lower 3 levels each contain 1 apartment; the top 2 levels each contain 1 apartment; and the central level (Level 1) contains 3 apartments. Car parking including 2 external visitor spaces and 15 secured spaces will be accessed from Comisari Lane.

-     Landscaping works.

-     Public domain improvements including street trees, footpaths, kerb and gutter for the Trafalgar Street frontage and laneway surface upgrade.

The application has been amended three times which has resulted in the height of the development to be below 15.5m and to allow for appropriate overland flow of stormwater.

Issues:

The main assessment issues for the proposed development are:

-     Maximum building heights under Coffs Harbour LEP 2013 (Amendment No. 24) which conflict with the previous height controls applicable at time of lodgement of the development application.

-     Inconsistency with the Woolgoolga Town Centre Masterplan.

-     Minor setback encroachments.

-     Potential privacy impacts.

-     Minor ceiling height variations.

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was advertised and notified in accordance with the requirements of the Coffs Harbour City Council Community Participation & Engagement Plan for a period of 14 days and 480 submissions were received. All submissions objected to the proposed development.

A full copy of all of the submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    Environmental Planning and Assessment Act 1979

-    Environmental Planning and Assessment Regulation 2000

-    State Environmental Planning Policy No 55 – Remediation of Land

-    State Environmental Planning Policy No 65 – Design Quality of Residential Apartment Development

-    State Environmental Planning Policy (Building Sustainability Index: BASIX)

-    State Environmental Planning Policy – (Coastal Management) 2018

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 


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SC21/11       Development Application No. 0867/20 - Telecommunications Facility - Lot 110 DP 790562, Advocate Park, Stadium Drive, Coffs Harbour

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC21/11   Development Application No. 0867/20 - s4.15 Evaluation Report

ATT2  SC21/11   Development Application No. 0867/20 - Plans

ATT3  SC21/11   Development Application No. 0867/20 - Draft Conditions

ATT4  SC21/11   CONFIDENTIAL Development Application No. 0867/20 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

      

 

 

Executive Summary

This report provides an assessment of Development Application No. 0867/20 for a telecommunications facility at Advocate Park, Stadium Drive, Coffs Harbour.

This development application was presented to Council for determination on 22 October 2020. At that meeting, Council resolved as follows:

That Council defer this item pending further engagement with adjoining land owners and the proponent regarding adherence to the relevant industry code of conduct.

Accordingly, Council staff have further engaged with adjoining land owners and the proponent. Following consideration of the further engagement, the development application is presented to Council for determination.

 

Recommendation:

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to Height of Buildings standard under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.       Approve Development Application No. 0867/20 for a telecommunications facility at Lot 110 DP 790562, Advocate Park, Stadium Drive, Coffs Harbour subject to the conditions provided in Attachment 3.

3.       Advise persons who made a submission on Development Application No. 0867/20 of Council’s decision.

 

REPORT:

Applicant:

AXICOMM

Landowner:

Coffs Harbour City Council

Land:

Lot 110 DP 790562, Advocate Park, Stadium Drive, Coffs Harbour

Zone:

RE1 – Public Recreation

Description:

Telecommunications Facility

Description of Item:

•     The Site

The site is identified as Lot 110 DP 790562, Advocate Park, Stadium Drive, Coffs Harbour. The site is situated on the southwest corner of Hogbin Drive and Stadium Drive. Opposite the site to the east is an educational establishment consisting of Coffs Harbour TAFE, Coffs Harbour Senior College and Southern Cross University. Adjoining the site to the south is St John Paul College. The surrounding area mainly consists of sporting fields and complexes such as the C.ex International Stadium and the Coffs Coast Sport and Leisure Park. The nearest residential dwellings are located west of the site approximately 800m from the proposed facility.

Figure 1: Site location. Source: CHCC Internal Mapping.

•     The Development

The proposed telecommunications facility includes a 25m high monopole, with three aerials on top (total height 28m) and one outdoor equipment cabinet, mounted on a raised platform. The facility will be located within a fenced compound within a lease area measuring 12m x 10m.

•     Engagement with adjoining landowners

In accordance with Council’s resolution, further engagement was undertaken with the four (4) adjoining landowners. Two (2) submissions were received which comprised a submission in support and a submission of objection.

One (1) submission in support of the proposal was received. The Coffs Harbour Education Campus to the east of the proposal supported the proposal and responded to Council stating the following:

In regards to the proposed Telecommunications Facility located at Advocate Park Stadium Drive, both Southern Cross University and the Department of Education support and encourage the development as the increase in reception within the campus will be a positive impact of student and staff experience.

One (1) submission objected to the proposal. The submission was from a nearby residential property to the west of the site. The submission was concerned with the location of the telecommunications facility and its location being too close to residential properties.

Further consultation with adjoining properties to the south (St John Paul College) and west (Crematorium) did not raise any concerns or further submissions.

•     Engagement with the proponent

On 20 November 2020, Council staff met with the proponent through an online meeting. The following is a summary of the points raised and the applicant’s response:

Prior Consultation:

The applicant advised aside from Council's public notification, the following consultation took place in 2019:

Letters/emails to:

-     Coffs Harbour Councillors and state MP

-     St John Paul College, Coffs Senior College, Southern Cross University and Coffs TAFE.

-     15 sports clubs.

-     5 community organisations.

-     6 residential/commercial landowners west of the site.

-     A newspaper notice in Coffs Coast Advocate.

-     Two signs (Hogbin Drive and corner Stadium Drive).

-     Consultation website (www.rfnsa.com.au/2450039

-     Community info session at CHEC Multi-Purpose Centre.

In response:

-     St John Paul College acknowledged the proponents email and forwarded it to their parent community.

-     Three objections and one enquiry were received. 

-     No response received after the applicant replied to these community members.

Existing Base Stations:

This proposal is to primarily provide coverage to CHEC. There are no existing base stations in the area that can service the area effectively.

Clause 115(3) of State Environmental Planning Policy (Infrastructure) 2007 requires other telecommunication facilities to be considered. This information was submitted with the original application and forms part of the original development assessment, and this can be viewed in Attachment 1 to this report.

Nevertheless, the following extract was provided by the proponent at the time of lodgement and again as a result of further consultation:

Figure 2: Location of existing base stations within the area. Source: Applicants Statement of Environmental Effects.

Location of existing mobile base stations around CHEC

RFNSA Details

Site Address

Comments

2450023

Optus

Vodafone

Existing Pole

6A O'Keefe Drive, Coffs Harbour

Closest mobile base station to Coffs Harbour Education Campus, being around 1km northwest of the university campus.

This facility provides Optus service to Coffs Harbour Health Campus and the large industrial and commercial area to the north. It also provides coverage toward Coffs Harbour Airport.

Given local service demand, this facility cannot adequately service the area on its own. Because of its position relative to CHEC, it is also unable to service this area efficiently.

Mobile base stations work in a 'sector' arrangement, where each antenna is oriented to cover a certain area. Because of CHEC's position relative to this tower, only one of the antenna sectors is oriented toward CHEC, and that antenna sector is also servicing the airport. As a result, this facility cannot provide efficient and reliable service to CHEC.

Optus have considered network optimisation of this facility – reconfiguring existing antennas - but are unable to achieve a sufficient coverage improvement. This facility has also been the subject of continual upgrades, the most recent installed in 2019. Further upgrades are unable to resolve local service issues without an additional facility being deployed.

2540040

Optus

(PROPOSED)

Proposed Pole

1 Hamilton Drive, Boambee East

A new Optus facility at 1 Hamilton Drive, 1.4km south of this proposal. The site has received development consent and, as of 19 May 2020, an approved modification to the consent. A Construction Certificate is now being arranged. Build is anticipated by the end of 2020.

The Boambee site will improve the reliability of the local network, and will significantly improve services around Boambee, but it is too far from CHEC to resolve this area's service problems. Optus have identified that two new base stations are required in this area, to provide the quality and reliability of service expected by the community.

2450019

Telstra

In-Building Site

542 Pacific Highway, Boambee

Telstra facility 1.7km southwest of this proposal. This facility is not a full base station, rather a private 'in-building' system covering a freight depot. Antennas are mounted either within or on buildings onsite – there is no structure to co-locate on. The site is also too far west for works to have any benefit for CHEC.

2450003

Optus

Telstra

Vodafone

Existing Mast

28 Aubrey Crescent, Coffs Harbour

Optus have a co-located facility 2.68km north of the proposed facility. This facility has been the subject of continuous upgrades to improve local service; it is too far north for upgrades to have any benefit for coverage around CHEC.

2452005

Telstra

Existing Rooftop

129 Sawtell Road, Toormina

Telstra have an exchange building in Toormina, 2.86km south of this proposal. This facility is an 8m rooftop. The facility is too low and much too far from the target coverage area to be feasible for co-location.

 

Alternate Sites

As there are no suitable co-location options, Optus and Axicom identified a need for a new facility.

In this regard, co-location opportunities on light poles were ruled out for a variety of reasons (poor service outcomes, structural or build issues) and it was also noted that there are no rooftops high enough for co-location in this area as well.

Optus and Axicom looked at seven prospective sites to cover this area as below.

All of the sites are within 500m of at least one school.  This is unavoidable, given one of the main coverage objectives for this site is to service CHEC.

The site chosen achieves a good setback to schools (as opposed to mounting it on school grounds or directly beside them). It also achieves a good setback to housing.  Visual impact of the facility will be limited to sports field users and drivers passing the site, rather than residences.  Any impacts will be transient only.

Figure 3: Map of alternative locations that were investigated. Source: Applicants Statement of Environmental Effects.

Adherence to the relevant industry code of conduct

Mobile carriers have to abide by the C564:2018 Mobile Phone Base Station Deployment Code. There is no requirement for a buffer zone within this code.

The Mobile Phone Base Station Deployment Code does not specify a setback, or restrict carriers from putting sites close to schools.

There is a requirement that mobile carriers consider:

-     The likelihood of an area being a community sensitive location (4.1.4(c))

-     The objective of avoiding community sensitive locations [may include schools, childcare centres etc] (4.1.4(d))

This means that carriers need to consider these issues and balance them against other factors (coverage objectives and engineering requirements). 

Base stations must comply with Australian safety standards and are considered safe by the federal government when operating at up to 100% of the standard. This facility would operate at a maximum EME level of 0.94% of the standard – less than 1% of the federal government's levels.

Location of Point of Interest

Calculated EME Level (as a percentage of the Australian Standard)

Geoff King Motors Oval

0.4%

St John Paul College (closest buildings)

0.43%

Coffs Harbour Education Campus (point is at building A1)

0.23%

Family Link Long Day Care Centre

0.045%

There is no local, state or federal planning policy requiring a 500m setback.

The only document requesting a setback is the NSW Department of Education telecommunications policy https://policies.education.nsw.gov.au/policy-library/policies/mobile-telecommunications-facilities.

There is no safety requirement for a buffer zone. In all locations around the facility, EME levels will be well below the levels allowed by the federal government, regardless of distance.

Conclusion

The need for a telecommunications tower to service CHEC is acknowledged, and the applicant/proponent is acting within the legislative framework.

Furthermore, as a result of the Council resolution, the applicant provided the following documents on 06 November 2020 which were made publicly available on the DA Tracker:

-     Applicants Response to Coffs Harbour Resolution.

-     Chief Medical Officer Statement.

-     Australian Radiation Protection and Nuclear Safety Agency EME Report.

-     Australian Radiation Protection and Nuclear Safety Agency Mobile Base Stations & Health Fact Sheet.      

-     Department of Infrastructure, Transport, Regional Development and Communications Safety of Mobile Phone Networks Fact Sheet.

-     Department of Infrastructure, Transport, Regional Development and Communications 5G and Electromagnetic Energy Fact Sheet.

-     Department of Infrastructure, Transport, Regional Development and Communications Towers Fact Sheet - Information for schools, teachers, students, and parents.

-     Department of Infrastructure, Transport, Regional Development and Communications What is EME Fact Sheet.

The additional information submitted by the applicant reiterates that the proposed location of a telecommunication facility and relevant health concerns are in accordance with the relevant regulations, guidelines and codes of conduct.

It is considered that the proponent is acting in accordance with their own Telecommunications Code of Conduct, Policies and the NSW Planning Instruments.

Issues:

The main assessment issue for the proposed development is the exceedance of the Height of Buildings control (Clause 4.3) of Coffs Harbour Local Environmental Plan 2013.

A written request pursuant to clause 4.6 has been received from the applicant for consideration of a variation to the height of buildings development standard. This matter is considered in detail in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was initially advertised and notified in accordance with the requirements of the Coffs Harbour Community Participation and Engagement Plan for a period of fourteen (14) days and no submissions were received.

As a result of Council’s resolution 22 October 2020, further engagement was undertaken with the four (4) adjoining landowners. Two (2) submissions were received which comprised a submission in support and a submission of objection.

A full copy of all of the submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

-     State Environmental Planning Policy (Infrastructure) 2007

-     State Environmental Planning Policy No. 55 – Remediation of Land

-     State Environmental Planning Policy (Coastal Management) 2018

-     NSW Telecommunications Facilities Guidelines

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 


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SC21/12       Community and Cultural Facilities Plan 2021-2031 - Post Exhibition

Author:                        Community and Cultural Services Project Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              ATT1  SC21/12   Community and Cultural Facilities Plan 2021-2031

ATT2  SC21/12   CONFIDENTIAL Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

The Community and Cultural Facilities Plan 2021-2031 provides a strategic framework to guide decision-making about Council’s community and cultural facilities, their use and identify future priority projects across the Coffs Harbour Local Government Area (LGA) over the next 10 years.  This Plan has been informed from aligned community and cultural facility planning processes including the Creative Coffs – Cultural Strategic Plan 2017-2022, Issues and Options for Performing Arts Spaces (Indoor and Outdoor) Final Report 2020 and the City Hill Scoping Project Site Analysis 2020.

At its 12 November 2020 Meeting, Council resolved to publicly exhibit the Draft Community and Cultural Facilities Plan 2021-2031. The draft was placed on Council’s Have Your Say engagement page between 16 November and 16 December 2020. At the conclusion of this exhibition period, 28 public submissions were received.

The purpose of this report is to inform Council of the feedback received during the public consultation process and seek endorsement for the final Community and Cultural Facilities Plan 2021-2031 (Attachment 1) which has been amended in response to the feedback received (Attachment 2).

 

Recommendation:

That Council:

1.    Adopt the Community and Cultural Facilities Plan 2021-2031 (Attachment 1).

2.    Notify submitters on the Draft Community and Cultural Facilities Plan 2021-2031 of Council’s decision.

 

Report

Description of Item:

At Council’s meeting of 12 November 2020, it was resolved:

That Council:

1.      Endorse for public exhibition the Draft Community and Cultural Facilities Plan 2021-2031 (Attachment 1) for a minimum period of 28 days.

2.      Note that a further report will be brought back to Council to present the outcomes of the public exhibition process following the public exhibition.

Accordingly, the Draft Community and Cultural Facilities Plan 2021-2031 was placed on Council’s Have Your Say Engagement page between 16 November and 16 December 2020, inviting public feedback.  The purpose of this report is to inform Council of the feedback received during the public consultation process and seek endorsement for the final Community and Cultural Facilities Plan 2021-2031 (Attachment 1) which has been amended in response to feedback received (Attachment 2).

Issues:

At the conclusion of this exhibition period, 28 public submissions were received, raising a number of issues for Council to consider in finalising the Community and Cultural Facilities Plan 2021-2031. 

Public submissions generally supported the Draft Plan, particularly actions to increase utilisation of existing facilities, such as those within more remote areas of the LGA. Submissions raised specific sites, such as the North Coast Regional Botanic Garden, or privately run facilities to be included within the overall facilities network. Other matters included cycleway projects which are outside the scope of the Plan and are addressed in Council’s Delivery Program. Minor amendments to the Plan have been made in response to this feedback. 

The key issues raised in public submissions are as follows:

·    Addressing facility gaps

The Plan aims to address community facility gaps and improve regional cultural and economic development opportunities by identifying priority infrastructure projects. Projects specifically supported in public submissions included the Ayrshire Park community space, Moonee Community Hub, the rehearsal and community meeting space expansion of the Jetty Memorial Theatre and a new Regional Performing Arts Centre.  These projects are also identified in adopted Contributions Plans, Council strategies, Council’s Delivery Program, or endorsed at Council’s 12 April 2018 Meeting as a significant project.

·    Development of spaces for young people

The development of youth-focussed spaces in Woolgoolga, Toormina and City Centre locations was raised in order to address dedicated space, programming or service gaps for young people across the LGA.  The Plan currently identifies a fit-for-purpose youth hub project within the Central Catchment. The Plan also includes actions to assess spaces, facilitate or broker opportunities to deliver youth-focussed programs in the Woolgoolga and Toormina areas.

In response to feedback, the Plan has been amended to identify Youth Services and Recreation Hub as a feasibility project in the 2021-2023 short-term period. This feasibility project will consider service needs, potential options, most suitable delivery model and estimated overall costs, as part of a decision to progress a youth hub project.

·    Facilitating creative spaces

There is recognition of the role that existing smaller cultural venues play in the cultural and creative network within the Coffs Harbour LGA, including the positive influence creative industries have on broader economic development and renewal initiatives. Feedback raised the current gap and opportunity for Council to take a more deliberate and active role in encouraging the adaptive uses of a range of spaces for creative activation opportunities.

The Plan includes an action to develop a venues directory which will contribute to improving the promotion and awareness of the network of all community and cultural venues across the LGA. The Plan has been amended to include a Creative Spaces Program investigation project, which aims to broker available creative space through adaptive reuse, shared spaces and interim uses. This Program is also considered relevant to include in future updates of Council’s economic development and cultural strategic plans.

·    Alignment with public spaces principles

Since the development of the Draft Plan, the NSW Department of Planning, Industry and Environment has drafted the NSW Public Spaces Charter October 2020 to support the planning, design, management and activation of public spaces in NSW.  Public spaces under this Charter include facilities such as libraries, museums, galleries and community centres. The Principles section of the Plan has been updated to align with this draft Public Spaces Charter.

Options:

There are two options that may be considered by Council:

1.    Accept the recommendation to adopt the Community and Cultural Facilities Plan 2021-2031.

2.    Amend the recommendations provided in this report.

This report recommends that Council undertake Option 1 as outlined.

Sustainability Assessment:

•     Environment

Sustainability, including environmental sustainability, is a key principle that underpins the Community and Cultural Facilities Plan 2021-2031 and forms part of Council’s decision-making process in relation to facility planning, renewal and investment.

•     Social

Community and cultural facilities are vital to the health and wellbeing of communities as spaces to deliver services, programs, resources, events and activities to meet social, cultural and recreational needs. The recommendations contained within the Community and Cultural Facilities Plan 2021-2031 reflect Council’s long term strategic vision for the Coffs Harbour LGA in the MyCoffs Community Strategic Plan.

•     Civic Leadership

Community and cultural facilities are vital to the health and wellbeing of communities as spaces to deliver services, programs, resources, events and activities to meet social, cultural and recreational needs. The recommendations contained within the Community and Cultural Facilities Plan 2021-2031 reflect Council’s long term strategic vision for the Coffs Harbour LGA in the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

The Community and Cultural Facilities Plan 2021-2031 includes a number of recommendations that will provide regional benefits such as liveability, economic performance and play a role in attracting and retaining diverse communities, by the provision of regional and district level community and cultural facilities.

•     Economic - Delivery Program/Operational Plan Implications

With the exception of $597K (as at end 2020) collected through Development Contributions Plan - Moonee Release Area 2019 for the Moonee Community Hub, most projects contained within the Community and Cultural Facilities Plan 2021-2031 Plan are not currently funded. Therefore, some actions will be subject to funding through Council’s Delivery Program or require inclusion in Council’s long term financial planning process, through budgetary allocations, grant applications or other initiatives.

Risk Analysis:

Anticipated residential development will increase the demand for community facilities (such as those identified in Contributions Plans) and raise expectations to commence place planning and provide facilities in a timely and appropriate manner. The adoption of this final Community and Cultural Facilities Plan 2021-2031 will minimise the risk of unsustainable asset management, shortfalls in funding or misaligned decision-making.

Consultation:

Council sought community feedback on the Draft Plan by way of a 30 day exhibition period between 16 November and 16 December 2020. Over 1000 individuals registered as having interest in ‘arts and culture’ or ‘social and community’ issues through Council’s Have Your Say Page were invited to provide feedback on this Draft Plan.

Previous community and cultural facility planning process participants, creative and cultural stakeholders, Section 355 Facility Management Committee representatives, current facility user groups, Issues and Options for Performing Arts Spaces (Indoor and Outdoor) and the City Hill Scoping Project Site Analysis project engagement participants, were all invited to provide feedback on this Draft Plan. At the conclusion of this process, 28 submissions were received and reviewed.

Related Policy, Precedents and / or Statutory Requirements:

Projects identified within the Community and Cultural Facilities Plan 2021-2031 reflect items or projects included in the following adopted documents:

-     MyCoffs - Community Strategic Plan

-     Open Space Strategy 2010

-     Property Strategy 2018-2022

-     Economic Development Strategy 2017-2022

-     Coffs Harbour Local Growth Management Strategy 2040

-     Creative Coffs - Cultural Strategic Plan 2017–2022

-     Coffs Harbour City Centre Masterplan 2031

-     Woolgoolga Town Centre Masterplan 2018

-     Library Museum Gallery Strategy 2020-2023

-     Positive Ageing Strategy 2020-2024

-     Youth Issues and Options Paper 2020

-     Public Realm Background Paper.

Implementation Date / Priority:

Subject to Council adoption, the Community and Cultural Facilities Plan 2021-2031 will commence implementation phase immediately. The Priority Infrastructure and Strategic Projects within the strategy will proceed through Council’s Delivery Program or require inclusion in Council’s long term financial planning process.

Conclusion:

The purpose of this report is to seek endorsement of the final Community and Cultural Facilities Plan 2021-2031 which has been amended in response to feedback received during the public consultation process.

Adoption of the Community and Cultural Facilities Plan 2021-2031 will provide a framework to guide decision-making about Council’s community and cultural facilities, their use and identify future priority projects across the Coffs Harbour LGA over the next 10 years.

 


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SI21/02         Recycled Water - Introduction of Fees and Charges Post Exhibition

Author:                        Group Leader Infrastructure Construction and Maintenance

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  SI21/02    CONFIDENTIAL Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

At its meeting held on 8 October 2020, Council resolved to place on public exhibition a proposal for the introduction of Fees and Charges for Recycled Water. The proposal was placed on public exhibition for a period of 63 days with 38 submissions received during this period.

After considering the submissions lodged, further changes to the Recycled Water Fees and Charges are proposed within this report, these include:

-     Delay the introduction date from 1 Jan 2021 to 1 July 2021.

-     Provision of clearer definition between commercial, non-commercial and sporting bodies for the purpose of exempting non-commercial users and sporting bodies from Recycled Water Consumption Charges up to their allocated supply volume.

-     Implementation of a financial rebate program which will incentivise and reward commercial users who are able to demonstrate a high water degree of water efficiency in their use of Recycled Water.

 

Recommendation:

That Council:

1.       Consider, during the upcoming 2021/22 budget setting processes, the introduction from 1 July 2021 of the following fees and charges for Recycled Water consistent with Council’s resolution of 8 October 2020 so that:

1.1     The Recycled Water Consumption Charge increases from 0 cents to 20 cents per Kilolitre- equivalent to 6% of the potable Residential Water Consumption Charge,

1.2     The Recycled Water Access and Licencing Charge increases from $0 to $447 per year – equivalent to 3x the potable Residential Water Access Charge,

1.3     A $0 Recycled Water Consumption Charge applies for usage up to their allocated supply volume for non-rateable users, non-commercial users, and sporting bodies who can demonstrate a non-for-profit operating model,

1.4     Recycled Water Consumption Charge of $2.00 per Kilolitre - equivalent to 63% of the potable Residential Water Consumption Charge - for usage by a participant which is in excess of that participant’s allocated supply volume.

2.       Note also the intention to increase the Recycled Water Consumption Charge progressively over the following three (3) financial years as follows:

2.1     For the 22/23FY - Recycled Water Consumption Charge increases to 10% of the potable Residential Water Consumption Charge,

2.2     For the 23/24FY - Recycled Water Consumption Charge increases to 15% of the potable Residential Water Consumption Charge,

2.3     For the 24/25FY - Recycled Water Consumption Charge increases to 20% of the Residential Water Consumption Charge.

 

Report

Description of Item:

At its meeting held on 8 October 2020, Council resolved to place on public exhibition a proposal for the introduction of Fees and Charges for Recycled Water as follows:

That Council:

1.       Receive and Note the intention to introduce new a Recycled Water Access and Licencing Charge and Recycled Water Consumption Charges effective from 1 January 2021.

2.      Note the intention to increase the Recycled Water Fees and Charges from 1 January 2021 as follows:

-    Recycled Water Consumption Charge increases from 0 cents to 20 cents per Kilolitre, equivalent to 6% of the potable Residential Water Consumption Charge,

-    Zero Recycled Water Consumption Charge for non-commercial/non-rateable properties up to their allocated amount.

-    Recycled Water Consumption Charge of $2.00 per Kilolitre - equivalent to 63% of the potable Residential Water Consumption Charge - for any usage in excess of the allocated Recycled Water Volume for each property.

3.      Note also the intention to increase the Recycled Water Consumption Charge progressively over the following three (3) financial years as follows:

-    For the 21/22FY - Recycled Water Consumption Charge increases to 10% of the potable Residential Water Consumption Charge,

-    For the 22/23FY - Recycled Water Consumption Charge increases to 15% of the potable Residential Water Consumption Charge,

-    For the 23/24FY - Recycled Water Consumption Charge increases to 20% of the Residential Water Consumption Charge.

4.      During the exhibition period the clearer definition between commercial, non-commercial and sporting bodies is reviewed and reported as part of point 6 below.

5.      Place the intended changes on Public Exhibition for a minimum period of 28 days.

6.      Receive a further report on the matter following the Public Exhibition period.

Public exhibition of the proposal took place from 16 October 2020 to 18 December 2020 and 38 submissions were received. Where multiple submissions were received from an individual or organisation, these have been considered to be multiple components of a single submission.

This report summarises the submissions received during public exhibition and recommends that Council proceed with the introduction of Fees and Charges for Recycled Water supply including a Recycled Water Access and Licencing Charge and two tier Recycled Water Consumption Charges. It is recommended that the new charges be applied 1 July 2021.

Issues:

At the conclusion of the public exhibition period, 38 submissions were received, each of the submissions are provided in Confidential Attachment 1. A summary of the key issues raised by the submissions is provided as follows:

·    A view was shared by 15 submissions (1, 3, 5, 8, 12, 13, 14, 15, 16, 17, 18, 19, 23, 30, 34) that the user of the recycled water should be the one who covers the cost associated with its production.

This type of user pays principle is consistent with that adopted by Council for a range of other services such as; potable water consumption, raw water consumption, sewer discharge, waste services, pool access, etc.

This approach is also constant with that adopted by numerous NSW Councils and Water Authorities for the supply of Recycled Water including Port Macquarie Hasting Council, Ballina Shire Council, Hunter Water, and Sydney Water.

·    A view was shared by 7 submissions (nos. 2, 3, 4, 5, 6, 11, 33) that clubs and community organisation should not be charged for using Recycled Water.

·    A view was shared by 8 submissions (nos. 7, 11, 21, 26, 27, 32, 35, 38) that consumers of Recycled Water were providing a service to Council by relieving it of a waste product.

Although Recycled Water is created from a waste stream (domestic sewage) there are several misconceptions which exist around Council’s costs in producing Recycled Water and its actual ability to dispose of that product via the Ocean Outfall at significantly lower cost. The following statements are intended to clarify such misconceptions.

-     Any effluent which is not reused is disposed of via the Ocean Outfall (approximately 1.5km east off Gallows Beach). The capacity of the outfall is approximately 130MLD which is approximately 10 times the average daily flow through the three combined Water Reclamation Plants (WRPs).

Severe wet weather significantly increases the flow into (and out of) Council WRPs which can place strain in the Ocean Outfall’s capacity. This capacity constraint however, is not relieved by the supply of Recycled Water as demand is typically non-existent during such extreme wet weather periods (i.e. farmers do not historically use Recycled water during major rain events).

-     Council’s current Environmental Protection Licence allows for a discharge of 51,465ML/yr via the Ocean Outfall. Last year Council discharged 5,384ML or approximately 11% of its licence limit. If no Recycled Water had been supplied and instead was all discharged to the Ocean Outfall, the volume discharges would have been approximately 6,000ML or 12% of the Licence limit.

-     The cost of supplying recycled water for reuse is significantly higher to Council than the cost of disposing the same water via the existing ocean outfall. Additional chemical treatment and pumping costs are necessarily incurred for each litre of Recycled Water which is currently supplied. These additional costs would not be incurred if the water was discharged via the Ocean Outfall. Additional labour and material costs are also incurred in maintaining, repairing and operating Recycled Water infrastructure such as; reservoirs, pipelines, valves, meters, etc. Additional labour is incurred in administering the Recycled Water System including regulatory approvals, management systems, audits, water quality testing, etc.  Council’s cost of operating these components of the existing Recycled Water system is estimated to be approximately $400,000/pa.

·    A view was shared by 16 submissions (1, 3, 5, 10, 12, 14, 15, 16, 17, 18, 19, 23, 24, 30, 36, 37) that introduction of fees and charges would reduce pollution of downstream water courses. Notably this view was shared in submission by NSW DPIE and Solitary Island Marine Park Advisory Committee (SIMPAC).

Audits and inspections undertaken by Council staff have identified occurrences where Recycled Water customers have allowed large uncontrolled discharges of Recycled Water to enter downstream water courses.

Recent studies by Southern Cross University have concluded that nitrate levels in the waterways downstream of Councils Recycled Water exceeds environmental guidelines. Isotropic analysis of these nitrates infers that recycled water discharge may be a contributor to this environmental pollution.

·    A view was shared by 6 submissions (7, 20, 21, 26, 36, 38) that the quality of water provided for reuse was not of a sufficient quality for growing without significant additional onsite treatment.

The most notable concern raised was salinity (aka Salt) levels (measured as Electrical Conductivity or ‘EC’). High salt content stunts growth and can ultimately lead to soil sterilisation. Of the six submissions who commented on water quality, several indicated a sound scientific understanding of water quality and revealed that additional onsite treatment measures were being employed at their properties.

Throughout Council recent audit process, it was observed that most Recycled Water consumers were not employing additional onsite treatment measures. This lack of additional treatment by most users may indicated that salinity problems are not having significant impacts for alternatively limitations in end users understanding of the Recycled Water quality limitations.

Council will provide additional information in future Recycled Water Agreements to further inform end users about the typical water quality of Councils Recycled Water. This additional information will assist end user in making informed decisions relating to how they use Recycled Water on their properties.

·    A view was shared by eight submissions (1, 7, 12, 14, 15, 27, 28, 31) that additional compliance monitoring should be undertaken by Council.

A new Council staff position has recently been established with a view to increase the audit frequency for all end users. The requirement for annual audits of all end users has also been included in Council’s revised Recycled Water Management System, which is currently being drafted in collaboration with NSW Health and NSW DPIE.

Water is a vital component of all commercial agricultural operations and typically represents a significant portion of operating costs. Council’s Recycled Water customers have historically benefited for a highly reliable and unlimited supply of free water providing then with a significant commercial advantage over their industry competitors.

The proposed charge of 20 cents per Kilolitre of Recycled Water represents a significantly cheaper option than potable water ($3.18 per kilolitre) or Water Abstraction Licence purchase (up to $5,000/ML or $5 per kilolitre).

To assist with reducing the financial burden on commercial operators whilst also incentivising and rewarding more water efficient operators, the following incentive program is proposed for introduction as a part of any charging scheme:

Upon application Council provide a financial rebate equivalent to 50% of the total Recycled Water Consumption Change paid in any financial year, to any user who, to the satisfaction of Council,  consumes less than 50% of their annual allocated supply volume in that same financial year.

This incentive program will provide a tangible mechanism to lessen the short to medium financial impact of the proposed Fees and Charges on commercial business who are able to demonstrate a high level of water efficiency.

Over time, and as more consumers connect to the Recycled Water system, annual allocations per user are likely to reduce. To maintain eligibility under the incentive program, end users will need to make ongoing efficiency gains. In time however, reducing allocations and increasing water efficiency will result in the incentive target becoming harder to achieve and ultimately the program will end through natural attrition.  

Item 4 of the Council resolution of 8 October 2020 was that “clearer definition between commercial, non-commercial and sporting bodies is reviewed and reported” as part of this report.

It is proposed that any land receiving Recycled Water which, if meeting one or more of the following criteria, be exempt from payment of the Recycled Water Consumption Charge for any usage up to the allocated annual supply volume:

-     Any user occupying land which is exempt from all rates under Section 555 of the Local Government Act 1993

-     Any user occupying land which Council chooses to exempt under Section 558 of the Local Government Act 1993

-     A user who is primarily a sporting body or sporting club who can demonstrate to the satisfaction of Council that their operations encompass a significant non-for-profit element which enhances the recreational benefits available to the Coffs Harbour community. To clarify this point, and given a more specific definition may ultimately be required, it is the intention of the staff recommendation that golf clubs and other sporting bodies which generate a significant recreational benefits to the Coffs community should be exempted as described above.

Options:

In considering this report Council has the following options:

1.       Do nothing. This course of action would maintain the existing zero charge model for the supply of Recycled Water to all customers.

2.       Preferred Option. Endorse the recommendation to consider the introduction fees and charges for Recycled Water during the upcoming 21/22 budget setting processes. The recommended fees and charges are consistent with Council’s resolution of 8 October 2020 and the additional changes detailed in this report, so that:

-      Recycled Water Consumption Charge would increase from 0 cents to 20 cents per Kilolitre- equivalent to 6% of the potable Residential Water Consumption Charge,

-      Recycled Water Access and Licencing Charge would increase from $0 to $447 per year – equivalent to 3x the potable Residential Water Access Charge,

-      $0 Recycled Water Consumption Charge for usage up to their allocated supply volume for non-rateable users, non-commercial users and sporting bodies who can demonstrate a non-for-profit operating model,

-      Recycled Water Consumption Charge of $2.00 per Kilolitre - equivalent to 63% of the potable Residential Water Consumption Charge - for any usage in excess of the allocated supply volume.

Note also the intention to increase the Recycled Water Consumption Charge progressively over the following three (3) financial years as follows:

-      For the 22/23FY - Recycled Water Consumption Charge increases to 10% of the potable Residential Water Consumption Charge,

-      For the 23/24FY - Recycled Water Consumption Charge increases to 15% of the potable Residential Water Consumption Charge,

-      For the 24/25FY - Recycled Water Consumption Charge increases to 20% of the Residential Water Consumption Charge.

3.       Reject the recommendation of this report in lieu of an alternate Recycled Water charging proposal and place on public exhibition for a further period of at least 28 days.

Sustainability Assessment:

•     Environment

The introduction of a user pays model is expected to be effective behavioural change mechanism to disincentive misuses and/or neglect of Council supplied Recycled Water.

Coupled with an increased audit and compliance program which is funded via the future charge, it is anticipated that a net reduction of Recycled Water entering the environment will result.

•     Social

There are no significant social impacts subsequent to this report.

•     Civic Leadership

Pursuant to the Local Government Act, Coffs Harbour City Council is responsible for the setting of charges for water supply and sewerage services. Council may make a charge according to the actual use of the service, and may levy the charge on land being provided the service, where the charge is limited to recovering the cost of providing the service.

•     Economic – Broader Economic Implications

For the 2020/21FY, Recycled Water has been allocated to agricultural customers at a rate of approximately 0.85ML/Ha/Month. The median sized agriculture customer is irrigating approximately 2.2Ha and receiving a Recycled Water allocation of 1.9ML/Month.

Should the recommended Charges be introduced, a customer who does not exceed their allocation will incur a Recycled Consumption Charge of $170Ha/Month, and the median sized agriculture customer will incur a Recycled Consumption Charge of $380/Month.

A customer who is able to meet the water efficiency incentive program target of 50% of their allocated supply volume will incur a Recycled Consumption Charge of $42Ha/Month.

The introduction of these Charges has capacity to detrimentally affect the business of several local agriculture producers. However, when compared to the alternative water supply cost, which may include Water Abstraction Licencing, rainfall harvesting, onsite storage or river extraction infrastructure, the Recycled Water supply scheme still represents a value proposition for most agricultural producers.

Despite the additional operating costs, it is anticipated that the majority of existing customers will continue to receive a net benefit from Recycled Water. For those who wish to cease their use of Recycled Water, there is no penalty or cost associated with disconnection.

The high supply security associated with Recycled Water, independent of climatic conditions, provides an assuredly of operational continuity for agriculture producers. Recent drought has emphasized how dependant many agricultural producers are to water shortages. Whilst many competing agricultural businesses were forced to contract their operations, or abandon crops, those supplied with Recycled Water were able to continue with negligible impact.

•     Economic - Delivery Program/Operational Plan Implications

Low impact or economic implications to the overall Sewer operational budget.

Income received from the new Charges will initially assist Council offset costs associated with an increased audit program. As the charges gradually increase over the next 4 years, the income will progressively contribute more towards the ongoing operating cost of the scheme.

Risk Analysis:

1.       Compliance with Local Government Act regarding the amendment of fees and charges. This risk has been mitigated by compliance with the Act via a public exhibition period.

2.       Financial disruption of existing water user operations. This risk is mitigated by adoption a low introductory fee, which increases moderately in future years and water efficiency incentive program which allows user to receive a rebate of 50% if they use less than 50% of their allocated supply volume (i.e. they will pay 25% of the cost of a user who uses their whole allocated supply volume).

Consultation:

The proposed charges were placed on Public Exhibition for 63 days prior to this report being put to Council for consideration.

Related Policy, Precedents and / or Statutory Requirements:

Pursuant to the Local Government Act, Coffs Harbour City Council is responsible for the setting of charges for water supply and sewerage services. Council may make a charge according to the actual use of the service, and may levy the charge on land being provided the service, where the charge is limited to recovering the cost of providing the service.

Implementation Date / Priority:

Dependent upon the outcome of Council’s final consideration of this matter during the upcoming 21/22 FY budget setting processes, the new changes would be applicable for all metered usage from 1 July 2021.

Conclusion:

Adopting the recommendation as written will ensure the intended changes will be considered by Council during its adoption of the 21/22 Budget.

 

 


SI21/03         Traffic Committee Meeting Update

Author:                        Senior Engineering Officer - Traffic

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  SI21/03    Traffic Committee Meeting Minutes - 27 August 2019

ATT2  SI21/03    Traffic Committee Meeting Minutes - 7 November 2019

ATT3  SI21/03    Traffic Committee Meeting Minutes - 4 February 2020

ATT4  SI21/03    Traffic Committee Meeting Minutes - 6 April 2020

ATT5  SI21/03    Traffic Committee Meeting Minutes - 17 June 2020

ATT6  SI21/03    Traffic Committee Meeting Minutes - 7 October 2020

ATT7  SI21/03    Traffic Committee Meeting Minutes - 26 November 2020

ATT8  SI21/03    Traffic Instruments T34-19 to T54-20 & T1-20 to T50-20  

 

Executive Summary

The Local Traffic Committee (LTC) Meeting have met seven (7) times since the last report to Council on 13 June 2019. This report provides an update for information to Councillors and includes the Minutes from all meetings.

 

Recommendation:

That Council:

1.    Note the Minutes of the Local Traffic Committee Meetings of:

1.1.    Tuesday 27 August 2019 (Attachment 1)

1.2.    Thursday 7 November 2019 (Attachment 2)

1.3.    Tuesday 4 February 2020 (Attachment 3)

1.4.    Monday 6 April 2020 (Attachment 4)

1.5.    Wednesday 17 June 2020 (Attachment 5)

1.6.    Wednesday 7 October 2020 (Attachment 6)

1.7.    Thursday 26 November 2020 (Attachment 7)

2.    Note the Traffic Instruments from T34-2019 to T54-2019 and T1-2020 to T50-2020 (Attachment 8).

3.    Note that the actions contained in the above and attached Minutes have been authorised for action in accordance with the delegations issued by Council.

4.    Note that Council will receive regular updates of Local Traffic Committee Meetings.

 

Report

Description of Item:

Council is the recipient of delegations under the Roads Act 1993. Prior to exercising any of these delegations Council is required to seek the advice of the NSW Police and the Transport for NSW (TfNSW). The requirement to seek advice is satisfied by Council utilising the Local Traffic Committee.

In cases where the Local Traffic Committee advice is unanimous (as it was for all items covered in this report) and Council intends to follow that advice (which in this case it does), Council may authorise the implementation of the traffic facility or device which is the subject of that advice forthwith without further notifying TfNSW or the NSW Police.

Issues:

Council’s process in formally dealing with LTC matters was subject to a change in 2020 when Council delegated authority for most LTC matters to be dealt with under delegation at staff level. That change also requested however that regular reports on decisions made under delegation be provided for Council’s consideration and noting.

Regrettably, due to an administrative failure in the new process such reports have not been forthcoming as resolved previously by Council. The failure has been addressed and all delegated LTC decisions will in future be presented, via formal Council reports, to the Council for consideration and noting.

This report presents all matters which have been dealt by the LTC but not yet reported to Council for its consideration and noting.

Options:

If Council wishes to act contrary to unanimous LTC advice, then Council must notify in writing, both the NSW Police and the TfNSW representatives on the LTC.  Council must then refrain from taking any action for 14 days so that the NSW Police or the TfNSW is given an opportunity to appeal to the Chairperson, Regional Traffic Committee should they so wish.

In the case of such an appeal, the decision of the Chairperson, Regional Traffic Committee is binding and final for matters under the Road Transport (Safety and Traffic Management) Act 1999.

Sustainability Assessment:

•     Environment

There are no environmental considerations as part of this report.

•     Social

The recommendations in the report serve to improve road safety and traffic flow in the Local Government Area.

•     Civic Leadership

Council is responsible for the safe and efficient operation of the local traffic facilities, recommended by the LTC.

Safe and efficient traffic facilities are in line with several objectives of the MyCoffs Community Strategic Plan including:

-        A.2 An Active, Safe and Healthy Community

-        C.1 Liveable neighbourhoods with a defined identity

-        D.2 We have effective use of public resources

•     Economic – Broader Economic Implications

There are no Broader Economic Implications applicable as part of this report.

•     Economic - Delivery Program/Operational Plan Implications

No implications arise as Council has an existing budget for the minor works associated with all traffic improvements which flow from the recommendations of this LTC meeting.

Risk Analysis:

The risk assessment for this business as usual activity of Council has identified the following risks associated with the Local Traffic Committee recommendations:

-     That Council may fail to fulfil its delegations as a road manager.

-     That Council may fail to implement risk mitigation measures identified in the Local Traffic Committee meeting.

To mitigate these risks, it is recommended that Council implement the LTC recommendations as detailed in this report.

Consultation:

The Local Traffic Committee members’ attendance is listed on the minutes.  Most of the matters raised were requests from the community.  Relevant stakeholders were consulted and reports were submitted to the Local Traffic Committee meeting.

Related Policy, Precedents and / or Statutory Requirements:

Traffic control facilities and prescribed traffic control devices may be authorised for use on a road or road related area, whether a public road or on private land, only by the TfNSW or Council.

Traffic may be regulated for various purposes by means of notices or barriers erected by a road authority.

Section 50 of the Transport Administration Act 1988 permits TfNSW to delegate its functions to other public agencies such as Councils.

Section 53A Part 6 permits RMS to give directions to Councils in relation to TfNSW functions.

The Road Transport (Safety and Traffic Management) Act 1999, incorporating the Road Rules 2008 provides for a system of traffic laws relating to all vehicles and pedestrians.

Implementation Date / Priority:

Road related modifications will be listed in the works program for installation within two months of the Council meeting.

Conclusion:

It is recommended that Council notes the meeting minutes of seven (7) Local Traffic Committee Meetings since June 2019 and notes the continuation of Traffic Committee reporting to Council moving forward.

 


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