Extraordinary Council Meeting Minutes                            04 March 2021

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MINUTES

CoffS Harbour CITY COUNCIL
Extraordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON Thursday 04 March 2021 AT 5.00pm

 

PRESENT:           Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                 General Manager, Director Sustainable Infrastructure, Director Business Services, Director Sustainable Communities and Executive Assistant

Leave of Absence Nil

Opening of EXTRAOrdinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Public forum commenced at 5.00pm

Speaker

Item

Tony Judge

Against - RM21/01 Rescission Motion - Contract No. RFT-1356-TI Cultural and Civic Space - Design and Construction Services

 

disclosure of interest

Councillor

Items

Type of Interest

Cr Michael Adendorff

RM21/01 Rescission Motion - Contract No. RFT-1356-TI Cultural and Civic Space - Design and Construction Services

Non-Pecuniary - Less Than Significant Conflict as he has property interests.

 

apologies

No apologies.

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

 

 


 

RM21/01         Rescission Motion - Contract No. RFT-1356-TI Cultural and Civic Space - Design and Construction Services

 

Councillors Rhoades, Swan and Amos have given notice of their intention to move the following rescission motion:

 

 

Motion (Cr Tegan Swan / Cr John Arkan)

That the resolution 2021/18 titled Contract No. RFT-1356-TI – Cultural and Civic Space – Design and Construction Services, set out below, be rescinded.

That Council considers the Design and Construction lump sum offer received for Contract RFT-1356-TI Design and Construction Services for the Cultural and Civic Space Project, associated funding considerations and adopts the recommendations in the Confidential Attachment (ATT1).

 

Motion put

 

(Cr George Cecato

That the motion be put.

 

For:         Crs Knight, Adendorff and Cecato

Against:  Crs Amos, Arkan, Rhoades, Swan and Townley

 

The MOTION on being put to the meeting was LOST.

 

 

The meeting adjourned for a short recess, the time being 7.39pm and reconvened at 7.48pm.

 

Motion put

2021/30

Resolved (Cr Paul Amos

That the motion be put.

 

The Motion on being put to the meeting was carried unanimously.

 

Carried

 

Motion (Cr Tegan Swan / Cr John Arkan)

That the resolution 2021/18 titled Contract No. RFT-1356-TI – Cultural and Civic Space – Design and Construction Services, set out below, be rescinded.

That Council considers the Design and Construction lump sum offer received for Contract RFT-1356-TI Design and Construction Services for the Cultural and Civic Space Project, associated funding considerations and adopts the recommendations in the Confidential Attachment (ATT1).

For:         Crs Amos, Arkan, Rhoades and Swan

Against:  Crs Knight, Adendorff, Cecato and Townley

 

The MOTION on being put to the meeting resulted in a tied vote and therefore, the MOTION was declared LOST in accordance with the Code of Meeting Practice, Clause 11.3.

 

 

Close of Meeting

The Meeting closed at 8.01pm.

 

Confirmed: 11 March 2021.

 

 

...................................................

Denise Knight

Mayor