Coffs Harbour City Council
26 February 2021
Extraordinary Council Meeting
The above meeting will be held in the Council Administration Building
Cnr Coff and Castle Streets, Coffs Harbour on:
Thursday, 4 March 2021
The meeting commences at 5.00pm and your attendance is requested.
1. Opening of Extraordinary Meeting
2. Acknowledgment of Country
3. Public Forum
4. Disclosure of Interest
6. Leaves of Absence
7. Mayoral Minute
8. Rescission Motion
9. Consideration of Confidential Items (if any)
10. Close of Extraordinary Meeting
RM21/01 Rescission Motion - Contract No. RFT-1356-TI Cultural and Civic Space - Design and Construction Services............................................. 3
ATT1 GM21/01 CONFIDENTIAL Contract No. RFT-1356-TI - Cultural and Civic Space - Design and Construction Services
Confidential in accordance with Section 10A(2)(c),(d)(iii) of the Local Government Act as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, and information that would, if disclosed, reveal a trade secret.
ATT4 GM21/01 80% Desgin Development Report ⇩
Councillors Rhoades, Swan and Amos have given notice of their intention to move the following rescission motion:
That the resolution 2021/18 titled Contract No. RFT-1356-TI – Cultural and Civic Space – Design and Construction Services, set out below, be rescinded.
That Council considers the Design and Construction lump sum offer received for Contract RFT-1356-TI Design and Construction Services for the Cultural and Civic Space Project, associated funding considerations and adopts the recommendations in the Confidential Attachment (ATT1).
If the rescission motion is successful, we intend to move the following:
That the matter be deferred until:
1. Council provide:
a) Full costing of project in line with Council’s usual project inclusion process – eg, “associated civil works including roadways, paths, carparks and various civil services”
b) Current anticipated additional costs of all items listed under Sect. 10 Exclusions of the Cultural and Civic Space project cost plan most recently available via Council Business Paper (Revision 5.1) - Slattery and comparison to the Altus cost plan
c) Clarification and detail of inclusions of furniture fittings and equipment and IT and AV budget allocations for the project and a comparison to other projects of similar scope and size or to current recommended guides or trends
d) Clarification of methodology used to determine project percentages for spaces (eg, elements included in each of the significant building usages and how ancillary/shared spaces are absorbed into the totals)
2. As per Local Government Act 1993 undertake a poll to provide official indication of community support or otherwise of the current proposed Cultural and Civic Space project. This may be undertaken before or in conjunction with the upcoming 2021 Local Government Elections.