Extraordinary Council Meeting Minutes                                   02 December 2020



Extraordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON Wednesday 02 December 2020 AT 5.00pm


PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Business Services and Executive Assistant

Leave of Absence Nil

Opening of EXTRAOrdinary Meeting

The meeting commenced at 5.10pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Public forum commenced at 5.00pm

The Mayor advised that the procedure for the Public Forum has now changed. Due to the current COVID-19 pandemic situation, speakers were given the option of providing a written statement which will be read to the meeting by a Director or addressing Council in person, following necessary social distancing protocols.



Gai Anderson

For RM20/05 Rescission Motion - Coffs Harbour Airport Long Term Lease - Stage 4 Preferred Tenderer Lease Negotiations and Execution


Disclosure of Interest

No disclosures of interest.



No apologies.



No requests for leave of absence.




RM20/05         Rescission Motion - Coffs Harbour Airport Long Term Lease - Stage 4 Preferred Tenderer Lease Negotiations and Execution


Councillors Swan, Townley and Amos have given notice of their intention to move the following rescission motion:




Motion (Cr Sally Townley / Cr Tegan Swan)

That the resolution 2020/264 titled Coffs Harbour Airport Long Term Lease - Stage 4 Preferred Tenderer Lease Negotiations and Execution, set out below, be rescinded.

          That Council:

1.       Note the outcome of the lease negotiations with the preferred tenderer (Confidential Attachment 1).

2.       Delegate the General Manager authority to execute on behalf of Council the Implementation Agreement, Equity Commitment Deed, Airport Lease, Airport Lease Supplemental Deed, Transitional Services Agreement, Development Agreement and Independent Certifier Deed (Confidential Attachment 2).

3.       Request a report on the holding structure and governance arrangements for funds received from the airport lease.

4.       Note the development of a joint communication plan with the preferred tenderer.


For:         Crs Amos, Arkan, Swan and Townley

Against:  Crs Knight, Adendorff, Cecato and Rhoades


The MOTION on being put to the meeting resulted in a tied vote and therefore, the MOTION was declared LOST in accordance with the Code of Meeting Practice, Clause 11.3.



Close of Meeting

The Meeting closed at 6.02pm.


Confirmed: 10 December 2020




Denise Knight