Ordinary
Council Meeting Minutes 26
November 2020
MINUTES
coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building
Cnr Coff and Castle Streets, Coffs Harbour
ON Thursday, 26 November 2020 AT 5.00pm
PRESENT: Cr
Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George
Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley
STAFF: General
Manager, Director Sustainable Infrastructure, Director Sustainable Communities,
Director Business Services and Executive Assistant
Leave of Absence Nil
Opening of Ordinary Meeting
The meeting commenced at 5.00pm
with the Mayor, Cr D Knight in the chair.
Acknowledgement of Country
We respectfully acknowledge the
traditional custodians of the land on which we meet, the Gumbaynggirr people,
who have cared for this land since time immemorial. We pay our respects to
their Elders, past, present and emerging, and commit ourselves to a future with
reconciliation and renewal at its heart.
Statement in relation to Recording of
Meetings
The Mayor reminded the Chamber
that the meeting was to be recorded and live audio streamed, and that no other
recordings of the meeting would be permitted.
Public forum commenced at 5.00pm
The
Mayor advised that the procedure for the Public Forum has now changed. Due to
the current COVID-19 pandemic situation, speakers were given the option of
providing a written statement which will be read to the meeting by a Director
or addressing Council in person, following necessary social distancing
protocols.
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Speaker
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Item
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Gai Anderson
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Against BS20/70 - Sale of Property At 169-171 Rose
Avenue, Coffs Harbour
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Gai Anderson
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Against SC20/67 - City Hill Scoping Project Revised
Site Analysis - Post Exhibition
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Peter Wardman
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Against BS20/71 - Coffs Harbour Airport Long Term
Lease - Stage 4 Preferred Tenderer Lease Negotiations and Execution
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Brad Daymond
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For BS20/71 - Coffs Harbour Airport Long Term Lease -
Stage 4 Preferred Tenderer Lease Negotiations and Execution
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Jason McCarthy
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Against SC20/70 - Coffs Harbour Local Environmental
Plan 2013 - Housekeeping Amendment No. 3 (Including Woolgoolga town Centre
Masterplan and Local Growth Management Strategy Design Excellence for
Industrial Areas) – Post-Exhibition
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Stephen Sawtell
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For SC20/71 - Coffs Jetty Strip Structure Plan - Post
Exhibition
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Cr Arkan left the meeting, the
time being 5.45pm.
Cr Arkan returned to the meeting, the time being 5.46pm.
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Mark Pigani
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Against SC20/72 - Development Application No. 0290/20
- Residential Flat Building (46 Apartments) and Business Premises (2
Tenancies at Ground Floor) - Lot 2 DP 725818, Lot 3 DP 725818 & Lot B DP
339499, 57 Collingwood and 11 Orlando street, Coffs Harbour
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Jim Booth
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For SC20/72 - Development Application No. 0290/20 -
Residential Flat Building (46 Apartments) and Business Premises (2 Tenancies
at Ground Floor) - Lot 2 DP 725818, Lot 3 DP 725818 & Lot B DP 339499, 57
Collingwood and 11 Orlando street, Coffs Harbour
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Disclosure of Interest
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Councillor
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Items
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Type of Interest
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Cr Paul Amos
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BS20/69 Contract No. RFT-1299-TO - Hire of Equipment
(Plant and Trucks) 2020-2022
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Non-Pecuniary - Less Than Significant Conflict as has
business dealings with many of the contractors.
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Cr Michael Adendorff
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BS20/70 Sale of Property at 169-171 Rose Avenue, Coffs
Harbour
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Non-Pecuniary - Less Than Significant Conflict as has
property interests.
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Cr John Arkan
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SC20/70 Coffs Harbour Local Environmental Plan 2013 - Housekeeping
Amendment No. 3 (Including Woolgoolga Town Centre Masterplan and Local Growth
Management Strategy Design Excellence for Industrial Areas) - Post-Exhibition
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Non-Pecuniary - Less Than Significant Conflict as he owns
land in Woolgoolga.
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Cr Adendorff left the meeting, the
time being 6.03pm.
Apologies
No apologies
LEAVE OF ABSENCE
No requests for leave of absence.
Confirmation of Minutes
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2020/261
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Resolved
(Cr Paul Amos / Cr John Arkan)
That the
minutes of the Ordinary Meeting held on 12 November 2020 be confirmed.
The Motion
on being put to the meeting was carried unanimously.
Carried
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BUSINESS SERVICES REPORT
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BS20/70 Sale
of Property at 169-171 Rose Avenue, Coffs Harbour
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Executive Summary
Council resolved on 14 May 2020 and again on 13 August
2020 to sell the property located at 169-171 Rose Avenue, Coffs
Harbour. The sale has been included in the funding model of the
Cultural and Civic Place Project in Gordon Street, Coffs Harbour and has been
determined as surplus to Council’s needs.
The property has been held by Council since October 1992
when it was purchased and it has since been operated as commercial offices
and storage both for various tenants and Council operations. The
property comprises a commercially zoned holding upon which is constructed
various single level tenancies contained within 3 separate detached and
semi-detached buildings. Additionally, on the property there are
storage and garage areas and a fenced yard area. The property is known
as Lot 100 DP 861850 and has a site area of some 4,040 square metres.
The total lettable area of the buildings on site is approximately 755 square
metres.
Coffs Harbour Council as part of the sale will continue to
occupy a small part of the property which is currently partly occupied by the
Coffs Harbour Historical Society, being suite 4 and having an area of 124
square metres and an adjoining car port. Council will enter into a 3-year
lease with 3 x 1 year options for continuing tenure initially at a rental of
$21,300 per annum gross.
Council
have received an offer of $2,100,000 excluding GST for the purchase of the
property which is slightly above a recent independent valuation (Confidential
Attachment 2) that was commissioned by Council. The offered price is
considered fair and reasonable and it is recommended that Council accept the
offer.
Cr Adendorff
returned to the meeting, the time being 6.05pm.
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2020/262
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Resolved (Cr George Cecato / Cr Sally Townley)
That Council:
1.
Approve the sale of 169-171
Rose Avenue, Coffs Harbour at the agreed price of $2,100,000 exclusive of GST
to the party listed in confidential attachment 3 to this report.
2.
Note that each party will pay
their own conveyancing costs in relation to the matter.
3.
Execute all documents
necessary to facilitate the sale and under the common seal of Council if
required.
For: Crs
Knight, Adendorff, Cecato and Townley
Against: Crs
Amos, Arkan, Rhoades and Swan
The MOTION on
being put to the meeting resulted in a tied vote. The Mayor used her casting
vote and the MOTION was
declared CARRIED.
Carried
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SUSTAINABLE COMMUNITIES REPORT
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SC20/67 City
Hill Scoping Project Revised Site Analysis - Post Exhibition
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Executive Summary
The City Hill Scoping
Project Revised Site Analysis provides an overview of the site development
history, consideration of land uses, and future development options for both
the northern and southern portions of the City Hill site.
Council at its Ordinary
Meeting of 12 December 2019 resolved to note the final City Hill Scoping
Project Site Analysis and place the Site Analysis on public exhibition, with
a further report presented to Council in relation to the preferred use
options once the broader Community and Cultural Facility planning process and
Issues and Options Discussion Paper for Performing Arts Space (Indoor and
Outdoor) had been finalised.
The City Hill Scoping
Project Site Analysis was placed on public exhibition between 18 December
2019 and 3 March 2020 and four information and consultation sessions were
held. Forty written submissions were received within the timeframe. The
submissions have been reviewed and considered in the City Hill Scoping
Project Revised Site Analysis.
The purpose of this report
is to seek Council’s adoption of the City Hill Scoping Project Revised
Site Analysis (Attachment 1) and present cultural facility development
opportunities for the site that can be incorporated into focussed planning
for City Hill.
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2020/263
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Resolved (Cr George Cecato / Cr John Arkan)
That Council:
1.
Adopt the City Hill Scoping
Project Revised Site Analysis (Attachment 1).
2.
Consider during the
preparation of the Operational Plan 2021/22, a Master Plan for City Hill
which incorporates the findings of the City Hill Scoping Project Revised Site
Analysis.
3.
Inform submitters on the City
Hill Scoping Project Site Analysis of Council’s decision.
For: Crs
Knight, Adendorff, Arkan, Cecato, Rhoades, Swan and Townley
Against: Cr
Amos
Carried
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BUSINESS SERVICES REPORT
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BS20/71 Coffs
Harbour Airport Long Term Lease - Stage 4 Preferred Tenderer Lease
Negotiations and Execution
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Executive Summary
In December 2018 Council
resolved to progress the Airport Lease Model for the Coffs Harbour Airport
(CHA) to the next stages of due diligence and an expression of interest for
non-binding bids.
In May 2019 Council resolved
to appoint KPMG as independent expert advisors for the airport lease
process. Since their appointment KPMG has undertaken a significant
review of all relevant information and reports to date, and provided a gap
analysis to inform further due diligence work required to ensure a
comprehensive Information Memorandum (IM) could be provided to potential bidders
for the airport lease. The IM was used to inform bidders during the
Non-Binding Bids stage and in November 2019 Council considered the
Non-Binding Bids received and resolved to progress the process to the Tender
for Binding Bids stage.
The Tender for Binding Bids
was released on 12 June 2020 and officially closed on 17 July 2020 at
3pm. Significant analysis of the Binding Bids was undertaken by
Council’s Evaluation Panel and Council’s Commercial Advisors,
KPMG and Legal Advisors, Ashurst and a report on the outcome of the Tender
for Binding Bids was provided to Council on 27 August 2020.
At the 27 August 2020 meeting,
Council resolved to progress the airport lease through negotiation and to
receive a further report on the outcome of the negotiations. This
report brings before Council the outcomes of the negotiations.
The lease process has been
undertaken in line with the strict requirements of the Airport Lease Probity
Plan which has been overseen by external probity advisors O’Connor
Marsden (OCM).
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Motion
(Cr George Cecato / Cr Michael
Adendorff)
That Council:
1.
Note the outcome of the lease
negotiations with the preferred tenderer (Confidential Attachment 1).
2.
Delegate the General Manager
authority to execute on behalf of Council the Implementation Agreement,
Equity Commitment Deed, Airport Lease, Airport Lease Supplemental Deed,
Transitional Services Agreement, Development Agreement and Independent
Certifier Deed (Confidential Attachment 2).
3.
Request a report on the
holding structure and governance arrangements for funds received from the
airport lease.
4.
Note the development of a
joint communication plan with the preferred tenderer.
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Amendment
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(Cr John Arkan / Cr Paul Amos)
That Council prepare a report to highlight alternate
management arrangements for the Coffs Harbour Regional Airport.
For: Crs
Amos and Arkan
Against: Crs
Knight, Adendorff, Cecato, Rhoades, Swan and Townley
The AMENDMENT on being
put to the meeting was LOST.
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2020/264
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Resolved
(Cr George Cecato / Cr Michael Adendorff)
That Council:
1.
Note the outcome of the lease
negotiations with the preferred tenderer (Confidential Attachment 1).
2.
Delegate the General Manager
authority to execute on behalf of Council the Implementation Agreement,
Equity Commitment Deed, Airport Lease, Airport Lease Supplemental Deed,
Transitional Services Agreement, Development Agreement and Independent
Certifier Deed (Confidential Attachment 2).
3.
Request a report on the
holding structure and governance arrangements for funds received from the
airport lease.
4.
Note the development of a
joint communication plan with the preferred tenderer.
For: Crs
Knight, Adendorff, Cecato and Rhoades
Against: Crs
Amos, Arkan, Swan and Townley
The MOTION on being put to the
meeting resulted in a tied vote. The Mayor used her casting vote and the MOTION was declared CARRIED.
Carried
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sustainable communities REPORTS
Cr Adendorff left the meeting, the
time being 7.06pm.
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SC20/70 Coffs
Harbour Local Environmental Plan 2013 - Housekeeping Amendment No. 3
(Including Woolgoolga Town Centre Masterplan and Local Growth Management
Strategy Design Excellence for Industrial Areas) - Post-Exhibition
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Executive Summary
At its Ordinary
Meeting of 11 June 2020, Council resolved to initiate Coffs Harbour Local
Environmental Plan (LEP) 2013 - Housekeeping Amendment No. 3 (including
Woolgoolga Town Centre Masterplan and Local Growth Management Strategy Design
Excellence for Industrial Areas). This amendment comprised miscellaneous
changes such as the correction of mapping anomalies and listed heritage
items; alignment with the Woolgoolga Town Centre Masterplan; and alignment
with the Coffs Harbour Local Growth Management Strategy.
Public exhibition of the planning proposal was undertaken from 30 July
to 15 September 2020. The purpose of this report is to seek endorsement from
Council of Planning Proposal PP_2020_COFFS_002_00 Housekeeping Amendment No.
3 (including Woolgoolga Town Centre Masterplan and Local Growth Management
Strategy Design Excellence for Industrial Areas) – Post Exhibition
(Attachment 1). The proposed LEP amendment will ensure that Coffs Harbour LEP
2013 remains up to date and accurate; and that the actions and recommendations
within the Coffs Harbour Local Growth Management Strategy 2020 and Woolgoolga
Town Centre Masterplan are implemented.
Cr Adendorff
returned to the meeting, the time being 7.08pm.
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2020/265
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Resolved (Cr Denise Knight / Cr Tegan Swan)
That Council:
1.
Endorse Planning Proposal PP_2020_COFFS_002_00 Housekeeping Amendment No. 3
(including Woolgoolga Town Centre Masterplan and Local Growth Management
Strategy Design Excellence for Industrial Areas) – Post Exhibition (Attachment 1).
2.
Delegate to the General
Manager the authority issued by the NSW Department of Planning, Industry and
Environment to exercise the functions of the Minister under Section 3.36 of
the Environmental Planning and
Assessment Act 1979 for the purposes of finalising Planning Proposal PP_2020_COFFS_002_00 Housekeeping Amendment No. 3
(including Woolgoolga Town Centre Masterplan and Local Growth Management
Strategy Design Excellence for Industrial Areas) – Post Exhibition.
3.
Continue to consult with NSW
Department of Planning, Industry and Environment on the terms of the
amendment to Coffs Harbour Local Environmental Plan 2013, to ensure its
consistency with the objectives, outcomes and provisions of Planning Proposal
PP_2020_COFFS_002_00 Housekeeping
Amendment No. 3 (including Woolgoolga Town Centre Masterplan and Local Growth
Management Strategy Design Excellence for Industrial Areas) – Post Exhibition.
4.
Inform those whom made a
submission to Planning Proposal PP_2020_COFFS_002_00
Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Masterplan and
Local Growth Management Strategy Design Excellence for Industrial Areas) of
Council’s decision.
5.
As a matter of policy, resolve
to give significant weight to the Woolgoolga Town Centre Masterplan as a
matter of immediate development assessment consideration prior to the making
of the LEP.
For: Crs
Knight, Amos, Cecato, Swan and Townley
Against: Crs
Adendorff, Arkan and Rhoades
Carried
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SC20/71 Coffs
Jetty Strip Structure Plan - Post Exhbition
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Executive Summary
At its meeting of 14 May 2020, Council resolved to place
the draft Coffs Jetty Strip Structure Plan on public exhibition. The
structure plan was prepared to ensure that development within this key area
of the Jetty Precinct accords with the community’s desires for the
area; strengthens the values of the Jetty Precinct as a whole; and assists in
providing a positive interface between existing buildings, proposed
development and the streetscape.
The purpose of this report is to seek endorsement of the
final Coffs Jetty Strip Structure Plan (Attachment 1) and consider allocation
of funding in the 2021-2022 Council budget to allow the project to proceed in
stages (Attachment 2).
The Jetty Strip Structure plan was placed on public
exhibition in May 2020, fifty-one submissions were received (Attachment 3)
which have been taken into consideration in finalising the structure plan
(Attachment 4).
The report also identifies Council’s intentions to
continue discussions with the NSW Government with the intent of obtaining
ownership of the Whale Tail land (Attachment 5).
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2020/266
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Resolved (Cr Paul Amos / Cr Keith Rhoades)
That Council:
1.
Endorse the Coffs Jetty Strip
Structure Plan (Attachment 1).
2.
Consider funding allocation
within the 2021-2022 Council budget to proceed to detailed design for the
Coffs Jetty Strip Structure Plan and related road closure and acquisition
(Attachment 2) together with the preparation of a Place Manual and Place and
Movement Plan for the Jetty Precinct in accordance with the timeframes
outlined in the Coffs Harbour Local Strategic Planning Statement.
3.
Continue negotiations with the
NSW Government to acquire Lot 1 DP 1097861 (the Whale Tail land) (Attachment
5).
4.
Inform persons who made a
submission on the draft Coffs Jetty Strip Structure Plan of Council’s
decision.
The Motion
on being put to the meeting was carried unanimously.
Carried
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SC20/72 Development
Application No. 0290/20 - Residential Flat Building (46 Apartments) and
Business Premises (2 Tenancies at Ground Floor) - Lot 2 DP 725818, Lot 3 DP
725818 & Lot B DP 339499, 57 Collingwood and 11 Orlando Street, Coffs
Harbour
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Executive Summary
This report provides an
assessment of Development Application No. 0290/20 for a residential flat
building (46 apartments) and business premises (2 tenancies at ground floor)
at Lot 2 DP 725818, Lot 3 DP 725818 & Lot B DP 339499, 57 Collingwood and
11 Orlando Street, Coffs Harbour.
At its meeting of 12 October
2017, Council adopted the ‘Development Applications - Consideration by
Council Policy’, which outlined:
That development applications for approval involving
substantial aspects of the following elements be referred to Council for
determination:
- Significant
public interest and community input;
- A
proposed variation to the Local Environmental Plan that varies from the
development standard by more than 10%;
- Significant
land use; and
- Major
environmental issues.
Following public exhibition of
the application, Council received forty-one (41) submissions. Accordingly,
this matter is reported to Council for determination due to
‘significant public interest and community input’ as well as the
development application proposing to vary a development standard in the Local
Environmental Plan by more than 10%.
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2020/267
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Resolved (Cr George Cecato / Cr John Arkan)
That Council:
1.
Support the request to vary a
development standard made pursuant to Clause 4.6 of Coffs Harbour Local
Environmental Plan 2013 for the variation to the Height of Buildings Standard
under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this
particular case.
2.
Approve Development Application No. 0290/20
for a residential flat building (46 apartments) and business premises (2
tenancies at ground floor) at Lot 2
DP 725818, Lot 3 DP 725818 & Lot B DP 339499, 57 Collingwood and 11
Orlando Street, Coffs Harbour subject to the conditions provided
in Attachment 3.
3.
Advise persons who made a
submission of Council’s decision.
For: Crs
Knight, Adendorff, Arkan, Cecato, Rhoades and Swan
Against: Crs
Amos and Townley
Carried
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The meeting adjourned for a short
recess, the time being 7.38pm and reconvened at 7.50pm.
General Manager's Reports
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GM20/31 Council
Meeting Dates 2021
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Executive Summary
To seek council’s endorsement of the Ordinary
Council meeting dates for the 2021 calendar year.
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2020/268
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Resolved (Cr George Cecato / Cr Sally Townley)
That:
1.
No Council meetings be
scheduled for January 2021.
2.
Meetings from February to
November 2021 are scheduled on the second and fourth Thursday of each month.
3.
No meetings will be held in
September due to the 2021 Local Government Elections.
4.
No meeting to be held on 8
April 2021 due to Easter the previous weekend.
5.
The last Council meeting for
2021 be scheduled on 9 December 2021.
The Motion
on being put to the meeting was carried unanimously.
Carried
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GM20/32 Council
Committees - Sustainability Advisory Committee
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Executive Summary
At its 12 March 2020 Meeting, Council established the
Sustainability Advisory Committee and terms of reference. Council
recently completed an expression of interest (EOI) to fill the four community
member and two community organisation representative vacancies on this
Committee. The EOI identified suitable nominations for all roles and
this report:
· Provides
Council with details regarding the EOI
· Presents
the recommended nominees for appointment
· Seeks to
appoint a Councillor to the committee
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2020/269
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Resolved
(Cr Tegan Swan / Cr Sally Townley)
That Council:
1.
Appoint Councillors Swan and
Townley to this Committee.
2.
Appoint the following
community member nominees to the Sustainability Advisory Committee:
2.1.
Barney Maple,
2.2.
Janelle Mawhinney,
2.3.
Jonathan Cassell,
2.4.
Lindy Davis.
3.
Appoint representatives from
the following community organisations to the Sustainability Advisory
Committee:
3.1.
Repower Coffs,
3.2.
Mission Australia – Mid
North Coast NSW.
The Motion
on being put to the meeting was carried unanimously.
Carried
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GM20/33 Council
Committees - Heritage Advisory Committee
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Executive Summary
The Heritage Executive Committee and its terms of
reference (ToR) was recently reviewed and the following changes have been
recommended:
· Change the
Committee’s title from Heritage Executive Committee to Heritage
Advisory Committee
· Refine the
Committee’s purpose, objectives, scope and delegations
· Expand the
membership to include a Councillor and encompass a wider range of heritage
related sectors of the community
This report provides details of the review and recommends
that Council endorses these changes by adopting the amended ToR and
appointing a Councillor to the Committee.
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2020/270
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Resolved (Cr Sally Townley / Cr John Arkan)
That Council:
1.
Adopt the amended Heritage
Advisory Committee Terms of Reference.
2.
Appoint Councillor Swan to
this Committee.
3.
Note that an expression of
interest to the newly created roles will be held as a result of the amended
Terms of Reference.
4.
Endorse the continuation of
the Heritage Advisory Committee until 2024.
The Motion on being put to the meeting was carried unanimously.
Carried
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GM20/34 Bushfire
Local Economic Recovery Fund Grant Applications
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Executive Summary
The Bushfire Local Economic Recovery (BLER) Fund, jointly
funded by the Australian and NSW Governments, is a $250 million fund which
provides grants to support the social and
economic recovery of communities affected by bushfire in 47 regional NSW
Local Government Areas (LGAs), including the Coffs Harbour LGA. Grants
of between $200,000 and $20 million are available for eligible projects and
funding is available in the following three categories:
· Infrastructure projects, such as roads to support increased
industrial development
· Environmental projects, such as regeneration
activities.
· Programs including social, business and environmental
education initiatives.
From a review of outstanding significant projects endorsed
by Council in April 2018 and a review of the current Delivery Program, three
priority infrastructure projects have been identified for grant applications
to the BLER fund and are recommended to Council, being:
1. Jetty Theatre Project (total
project cost $4 million, grant application for $4 million);
2. Brelsford Park Masterplan Project
(total project cost $5 million, grant application for $5 million); and
3. Woolgoolga and Sawtell Swimming
Pools Redevelopment (total project cost $15 million, grant application for $9
million).
The recommendation also notes that grant applications will
also be made to facilitate some positive recovery and engagement activities.
As part of the Delivery Program/Operational Plan setting
process for 2021/22, Council officers will further review projects for
priority grant funding. A suggested list will be provided to Council
for its consideration early next calendar year.
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2020/271
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Resolved (Cr Tegan Swan / Cr John Arkan)
That Council:
1.
Endorse the following
infrastructure projects for grant applications to the Bushfire Local Economic
Recovery Fund:
1.1. Jetty Theatre Project (grant application $4
million);
1.2. Brelsford Park Masterplan Project (grant
application $5 million); and
1.3. Woolgoolga and Sawtell Swimming Pools
Redevelopment (grant application $9 million).
2.
Note that grant applications
will be made to facilitate some recovery and engagement activities.
The Motion
on being put to the meeting was carried unanimously.
Carried
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Directorate Reports - Business
Services
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BS20/67 Bank
and Investment Balances for October 2020
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Executive Summary
Council’s Bank Balances and Investments as at 31
October 2020 totalled $224,233,589.60. Council receives independent
advice and invests surplus funds in accordance with Council’s
Investment Policy to maximise investment income and preserve capital to
assist with funding requirements for projects listed under the Delivery
Program and associated Operational Plans.
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2020/272
|
Resolved (Cr George Cecato / Cr Tegan Swan)
That Council
note the bank balances and investments totalling $224,233,589.60 (including
from loans, Developer Contributions and other avenues that form the
restricted accounts and are committed for future works) as at 31 October
2020.
The Motion
on being put to the meeting was carried unanimously.
Carried
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BS20/68 Quarterly
Operational Plan and Budget Review Statement for September 2020
|
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Executive Summary
Coffs Harbour City Council’s 2020/21 Operational
Plan was adopted on 27 June 2020 for implementation from 1 July 2020.
Internal reporting for the September 2020 quarter has
identified the need for a number of amendments to the 2020/21 Operational
Plan. The proposed changes relate to extensions in the forecast end
dates of projects within the same financial year, adding projects that were
not in the adopted 2020/21 Operational Plan and changes in the resulting
measurement of metrics.
The Office of Local Government has developed a minimum set
of budget reports to assist Council in meeting their legislative requirements
under Clause 203 of the Local Government (General) Regulation 2005.
This regulation requires a Council’s Responsible Accounting Officer to
submit quarterly budget review statements to the governing body of Council.
These statements are contained within the attachments to this report.
This report summarises the proposed budget adjustments for
the quarter and the impact upon the projected budget position for the current
financial year.
COVID-19 has introduced an element of uncertainty into the
budget review process. Financial adjustments and policy positions
continue to be developed to ensure that Council is minimising the disruption
to services and supporting the local community through the public health
crisis.
The recommendations contained within the report, if
adopted, would result in a net budget deficit of $4.875M compared to the
original position of $5.058M.
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2020/273
|
Resolved (Cr George Cecato / Cr Michael Adendorff)
That Council:
1.
Note the Quarterly Budget
Review Statement and the following estimated budget position as at 30
September 2020:
|
2020/21 Original Budget
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2020/21
Revised Budget
|
2020/21 Projected Budget
|
2020/21 Sep YTD Actuals
|
|
|
$‘000
|
$‘000
|
$‘000
|
$‘000
|
|
Recurrent Revenue
|
|
|
|
|
|
Rates & Annual Charges
|
100,348
|
100,348
|
100,648
|
102,451
|
|
User Charges & Fees
|
53,006
|
53,006
|
54,880
|
9,622
|
|
Interest & Investment Revenue
|
5,265
|
5,265
|
5,265
|
799
|
|
Other Revenues
|
9,451
|
9,451
|
9,595
|
1,736
|
|
Grants & Contributions provided for Operating Purposes
|
15,166
|
15,337
|
15,550
|
3,527
|
|
Total Recurrent Revenue
|
183,236
|
183,407
|
185,938
|
118,135
|
|
Recurrent Expenditure
|
|
|
|
|
|
Employee Benefits & Oncosts
|
59,886
|
60,045
|
59,905
|
15,546
|
|
Borrowing Costs
|
7,782
|
7,782
|
7,781
|
960
|
|
Materials & Contracts
|
177,324
|
199,366
|
201,844
|
22,412
|
|
Depreciation & Amortisation
|
47,335
|
47,335
|
47,335
|
11,423
|
|
Other Expenses
|
10,606
|
10,612
|
10,931
|
2,568
|
|
Less: Capitalised Expenses
|
(114,639)
|
(134,527)
|
(136,983)
|
(11,050)
|
|
Total Recurrent Expenditure
|
188,294
|
190,613
|
190,813
|
41,859
|
|
Net Operating (Deficit) / Surplus
|
(5,058)
|
(7,206)
|
(4,875)
|
76,276
|
|
Capital Revenue
|
|
|
|
|
|
Capital Grants, Subsidies, Contributions and
Donations
|
53,669
|
55,951
|
57,148
|
6,118
|
|
Total Capital Revenue
|
53,669
|
55,951
|
57,148
|
6,118
|
|
Net Surplus
|
48,611
|
48,745
|
52,273
|
82,394
|
2.
Approve the following budget
adjustments:
· $2,330,204 decrease in
the budgeted net operating deficit;
· $1,196,461 increase in
budgeted capital revenue to be received;
· $2,455,967 increase in
the budgeted level of capital expenditure;
· $1,523,599 funding
into cash reserves
3.
That Council endorse the proposed amendments to the
2020/21 Operational Plan as set out in the Issues section of this report.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
|
|
BS20/69 Contract
No. RFT-1299-TO - Hire of Equipment (Plant and Trucks) 2020-2022
|
|
|
Executive Summary
In order for Council to undertake its maintenance and
major capital works programs it is necessary to complement Council’s
plant fleet with specific contract plant. Tenderers were given two
options, being to supply Council with plant including an operator or to
supply plant only, excluding an operator. Tenderers were required to
submit tendered rates for items of plant and in addition any attachments that
can be utilised with the specific plant item. Sixty submissions were
received with each tendering on various items of plant, trucks and equipment.
It is recommended that Council to accept tenders for the
inclusion into a panel contract for the Hire of Equipment (Plant and Trucks)
for the two year period from 1 December 2020 to 30 November 2022, with an
option to extend for further 2 x 12 month periods, thereby extending the
contract through to 30 November 2024.
|
|
2020/274
|
Resolved (Cr George Cecato / Cr Keith Rhoades)
That Council:
1.
In accordance with Clause 178(1)(a) of the Local Government(General)
Regulation 2005, accepts onto panel contract RFT-1299-TO, the following list
of contractors:
|
Contractor Name
|
ABN
|
# Plant
|
# Float
|
# Water
|
# Truck
|
Total Plant
|
Suburb
|
|
A & K McIntyre Pty Ltd
|
48 078 685 471
|
0
|
0
|
0
|
2
|
2
|
Bonville, NSW
|
|
All Kerb Pty Ltd TA Hudko Earthmoving
|
67 153 317 287
|
9
|
0
|
0
|
5
|
14
|
Sawtell, NSW
|
|
Arbpro PTY LTD
|
84 123 994 570
|
13
|
0
|
0
|
7
|
20
|
Moonee Beach, NSW
|
|
Blaizes Earthworx Pty Ltd
|
99 168 125 862
|
9
|
0
|
0
|
3
|
12
|
Coramba, NSW
|
|
Burnett Civil
|
76 124 982 798
|
26
|
4
|
3
|
10
|
43
|
Karangi, NSW
|
|
Cable and Pipe Locations
|
74 143 001 067
|
10
|
1
|
0
|
0
|
11
|
Woolgoolga, NSW
|
|
Civilnett Pty Limited
|
15 606 209 956
|
10
|
2
|
0
|
4
|
16
|
Coffs Harbour, NSW
|
|
Coates Hire
|
99 074 126 971
|
189
|
0
|
4
|
13
|
206
|
Coffs Harbour, NSW
|
|
Conplant Pty Ltd
|
15 000 373 151
|
945
|
1
|
0
|
0
|
946
|
Coffs Harbour, NSW
|
|
D Walker Pumbing (AUST) Pty Ltd
|
11 617 720 859
|
3
|
0
|
0
|
4
|
7
|
Valla, NSW
|
|
DJ & CA Atkinson Pty Ltd
|
93 005 572 858
|
1
|
1
|
0
|
0
|
2
|
Nana Glen, NSW
|
|
Doyle Civil Pty Ltd
|
98 612 430 654
|
14
|
0
|
1
|
3
|
18
|
Boambee, NSW
|
|
Eastern Dorrigo Slashing
|
96 297 359 270
|
5
|
0
|
0
|
0
|
5
|
Ulong, NSW
|
|
EB & DE Bunt Pty Ltd
|
68 081 916 181
|
6
|
5
|
4
|
27
|
42
|
Coffs Harbour, NSW
|
|
English Cranes Pty Ltd (North Coast
Cranes)
|
22 159 960 317
|
9
|
0
|
0
|
2
|
11
|
Coffs Harbour, NSW
|
|
Fortade Earthmoving Pty Ltd
|
58 608 847 963
|
16
|
2
|
1
|
14
|
33
|
Macksville, NSW
|
|
John Lacey Earthmoving Pty Ltd
|
11 108 021 398
|
11
|
2
|
1
|
6
|
20
|
Coffs Harbour, NSW
|
|
JP Cranes Pty Ltd TA Coffs City Cranes
|
87 085 659 794
|
15
|
0
|
0
|
5
|
20
|
Coffs Harbour, NSW
|
|
KBS Mackay Pty Ltd
|
98 103 146 372
|
7
|
2
|
0
|
4
|
13
|
Coffs Harbour, NSW
|
|
Kennards Hire
|
69 001 740 727
|
111
|
0
|
0
|
13
|
124
|
Coffs Harbour, NSW
|
|
Mal Keough Earthmoving Pty Ltd
|
42 105 032 184
|
2
|
0
|
0
|
1
|
3
|
Toormina, NSW
|
|
Master Hire
|
45 063 866 928
|
988
|
0
|
0
|
15
|
1003
|
Coffs Harbour, NSW
|
|
McLennan Earthmoving Pty Ltd
|
96 055 186 797
|
57
|
8
|
2
|
38
|
105
|
South Grafton, NSW
|
|
Mid North Coast Contractors
|
12 158 993 143
|
11
|
2
|
1
|
3
|
17
|
Nana Glen, NSW
|
|
Northpipe Constructions Pty Ltd
|
75 105 083 805
|
13
|
1
|
0
|
1
|
15
|
Nambucca Heads, NSW
|
|
Peter Rowan Pty Ltd
|
32 099 764 413
|
4
|
1
|
1
|
15
|
21
|
Coffs Harbour, NSW
|
|
R & M Earthmoving Pty Ltd
|
57 103 091 998
|
7
|
1
|
1
|
4
|
13
|
Upper Orara, NSW
|
|
RJ CM Tate Pty Ltd
|
61 636 808 815
|
1
|
0
|
0
|
0
|
1
|
Woolgoolga, NSW
|
|
Ryan Earthmoving
|
34 040 318 488
|
5
|
1
|
1
|
0
|
7
|
Coffs Harbour, NSW
|
|
S & K Grady Pty Ltd TA Coffs Coast
Water
|
29 626 044 862
|
0
|
0
|
1
|
1
|
2
|
Boambee, NSW
|
|
Serendip TA Action Hire Vehicles
|
86 003 378 256
|
0
|
0
|
0
|
62
|
62
|
Coffs Harbour, NSW
|
|
Solo resource Recovery
|
62 398 515 816
|
6
|
0
|
0
|
0
|
6
|
Kingscliff, NSW
|
|
Specialised Pavement Services Pty Ltd
|
46 076 353 887
|
3
|
0
|
0
|
0
|
3
|
Belrose, NSW
|
|
Troy Odoherty Earthmoving Pty Ltd
|
96 101 417 887
|
6
|
0
|
0
|
2
|
8
|
Coffs Harbour, NSW
|
|
Tutt Bryant Hire Pty Ltd
|
59 087 847 489
|
283
|
3
|
9
|
21
|
316
|
Coffs Harbour, NSW
|
|
|
2795
|
37
|
30
|
285
|
3147
|
|
2.
Accepts onto the panel contract RFT-1299-TO, the following list of
contractors, on the condition that the contractors provide all outstanding
documentation to BNG Conserve to complete their accreditation.
|
Contractor Name
|
ABN
|
# Plant
|
# Float
|
# Water
|
# Truck
|
Total Plant
|
Suburb
|
|
Altro Holdings TA Orange Hire
|
97 133 373 154
|
38
|
0
|
0
|
0
|
38
|
Thornton, NSW
|
|
Ausroad Plant Services
|
33 165 889 636
|
6
|
0
|
0
|
0
|
6
|
Archerfield, QLD
|
|
Bayrange Logistics (formerly TG Jung
Quarries)
|
43 627 818 026
|
0
|
0
|
0
|
5
|
5
|
Karangi, NSW
|
|
CW & VJ Cooper
|
47 085 119 642
|
2
|
1
|
0
|
2
|
5
|
Grafton, NSW
|
|
Cyber Coach (Pades Excavations)
|
33 139 186 280
|
3
|
0
|
0
|
4
|
7
|
Coffs Harbour, NSW
|
|
Dashebs Pty Ltd (North Coast Road
Sweepers)
|
14 608 231 205
|
4
|
0
|
0
|
0
|
4
|
Gulmarrad, NSW
|
|
EJD Hammond (Hammond Earthmoving)
|
62 003 628 822
|
13
|
1
|
1
|
2
|
17
|
Bonville, NSW
|
|
Hydro Digga Pty Ltd
|
52 640 286 380
|
9
|
0
|
0
|
0
|
9
|
Coffs Harbour,NSW
|
|
JR Richards & sons
|
34 000 526 385
|
12
|
0
|
0
|
0
|
12
|
Tuncurry, NSW
|
|
Kenny Earthmoving Pty Ltd
|
19 602 551 502
|
2
|
0
|
0
|
1
|
3
|
Emerald Beach, NSW
|
|
McIntyre Services PTY LTD
|
26 643 460 664
|
2
|
1
|
0
|
1
|
4
|
Nana Glen, NSW
|
|
McIntyre Tippers Pty ltd
|
90 156 120 731
|
1
|
0
|
0
|
2
|
3
|
Sapphire Beach, NSW
|
|
Pilbara Truck Hire
|
68 156 151 487
|
0
|
0
|
4
|
2
|
6
|
Toormina, NSW
|
|
Valley Earthworks
|
72 109 527 095
|
28
|
2
|
0
|
8
|
38
|
Yamba, NSW
|
|
Warren McCarthy
|
96 601 798 040
|
2
|
0
|
0
|
1
|
3
|
Coffs Harbour,NSW
|
|
Wright Bros Civil
|
68 617 421 388
|
4
|
1
|
0
|
1
|
6
|
Valla, NSW
|
|
|
|
113
|
5
|
4
|
27
|
149
|
|
3.
Notes that the recommendation is made on the basis that:
b)
The tender offers are the most suitable and advantageous following the
application of Councils Tender Value Selection System.
c)
By contracting to a panel, Council will source from the most
competitively priced proponents.
4.
Agrees to a provision to allow 2 x 12 month extensions each, to be
extended individually and based on satisfactory supplier performance.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
Directorate Reports - Sustainable
Communities
|
|
SC20/66 Coffs
Harbour City Council 2019/20 Annual Report
|
|
|
Executive Summary
Under the Local Government Act, Council is required to
complete an Annual Report within five months of the end of the financial
year. The legislation requires that the 2019/20 Annual Report be posted on
Council’s website by 30 November 2020.
The Annual Report is tabled in three sections:
- Section
1 provides an overview of Council’s significant achievements during
2019/20.
- Section
2 details statutory information that is prescribed by the Local Government
(General) Regulation 2005.
- Section
3 contains Council’s audited Annual Financial Statements for 2019/20.
The Annual Report is an opportunity for Council to account
to the community on the progress made in implementing its Delivery Program
over the course of the financial year.
|
|
2020/275
|
Resolved (Cr George Cecato / Cr Michael Adendorff)
That Council
adopts the Coffs Harbour City Council 2019/20 Annual Report.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
|
|
SC20/68 Woolgoolga
and Northern Beaches Youth Educational & Events Centre and Upcycled
Training Facility
|
|
|
At Council’s 26 July 2018 Ordinary Meeting, it was resolved
to investigate the feasibility of the Woolgoolga and Northern Beaches
Youth Educational and Events Centre and Upcycled Training Facility proposal.
This
report details the actions and initiatives that have subsequently been
undertaken and occurred. Council staff have been unable to secure a detailed
project proposal and accordingly, have been unable to fully investigate the
feasibility.
|
|
2020/276
|
Resolved (Cr Tegan Swan / Cr Sally Townley)
That Council:
1.
Note that a detailed
project proposal has not been able to be secured and therefore is unable to
investigate the feasibility of the Woolgoolga
and Northern Beaches Youth Educational and Events Centre and Upcycled Training
Facility.
2.
Note that Woolgoolga has an adequate provision of facilities
that have capacity as bookable spaces for
youth-focussed programs at certain times and that in coming years, the
completion of the West Woolgoolga Sports Complex will provide further
multi-purpose indoor and outdoor spaces that may be utilised for a range of activities for young people.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
|
|
SC20/69 Coffs
Harbour Local Growth Management Strategy - Chapter 8 Employment Lands -
Conditional Approval by NSW Government
|
|
|
Executive Summary
Council at its Ordinary Meeting of 8 October 2020 resolved
to adopt the Coffs Harbour Local Growth Management Strategy – Chapter 8
Employment Lands (referred to for the remainder of this report as
‘Chapter 8 – Employment Lands’) and Chapter 9 Resources; and
to seek endorsement for Chapter 8 Employment Lands from the NSW Department of
Planning, Industry and Environment (DPIE). Chapter 8 Employment Lands was
forwarded to NSW DPIE in accordance with that resolution, who provided their
conditional approval on 27 October 2020 (Attachment 1).
The North Boambee Valley West Investigation Area and the
South Bonville Investigation Area were not approved by NSW DPIE. As such,
Chapter 8 Employment Lands (Attachment 2) and two associated pages of Chapter
4 Compact City Program (Attachment 3) have been updated to reflect this. The
purpose of this report is to advise Council of this matter.
|
|
|
Motion (Cr John Arkan / Cr Michael Adendorff)
That an
amended Chapter be prepared addressing the concerns raised by DPIE relating
to environmental constraints for the North Boambee Valley West Investigation
Area - Employment Lands.
Cr Townley gave notice of a Foreshadowed Motion.
|
|
|
Amendment
|
|
2020/277
|
RESOLVED (Cr Paul Amos / Cr
John Arkan)
That Council
send a request to DPIE seeking a detailed justification of North Boambee
Valley West Investigation Area and Bonville Investigation Area being
eliminated from the Employment Lands.
For: Crs
Adendorff, Amos, Arkan, Cecato, Rhoades and Swan
Against: Crs
Knight and Townley
The AMENDMENT
on being put to the meeting was carried. It then became the MOTION.
For: Crs
Adendorff, Amos, Arkan, Cecato, Rhoades and Swan
Against: Crs
Knight and Townley
Carried
The Motion was
carried, therefore the Foreshadowed Motion lapsed and was not considered.
|
|
|
FORESHADOWED Motion
|
|
|
(Cr Sally Townley
That Council:
1.
Note the updates to the Coffs
Harbour Local Growth Management Strategy Chapter 8 Employment Lands
(Attachment 2) in response to the conditional approval from the NSW
Government.
2.
Notify those who made a
submission to the draft Coffs Harbour Local Growth Management Strategy
– Chapter 8 Employment Lands of these updates.
|
|
|
SC20/73 Development
Application No. 0708/20 - Dual Occupancy (Detached, Involving Change of Use
of Existing Building and Use of existing Unapproved Additions) - Lot 21 DP
792034, 110 North Island Loop Road, Upper Orara
|
|
|
Executive Summary
This report provides an
assessment of Development Application No. 0708/20 for a dual occupancy (detached,
involving change of use of existing building and use of existing unapproved
additions) at Lot 21 DP 792034, 110 North Island Loop Road, Upper Orara.
At its meeting of 12 October
2017, Council adopted the ‘Development Applications - Consideration by
Council Policy’, which outlined:
That development applications for approval involving
substantial aspects of the following elements be referred to Council for
determination:
- Significant
public interest and community input;
- A
proposed variation to the Local Environmental Plan that varies from the
development standard by more than 10%;
- Significant
land use; and
- Major
environmental issues.
The development application is reported to Council for
determination because it proposes to vary a development standard in the Local
Environmental Plan by more than 10%.
|
|
2020/278
|
Resolved (Cr John Arkan / Cr Sally Townley)
That Council:
1.
Support the request to vary a
development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental
Plan 2013 for the variation to the minimum separation distance between
dwellings under Clause 4.2E(2)(c) of Coffs Harbour Local Environmental Plan
2013 in this particular case.
2.
Approve Development Application No. 0708/20 for a dual
occupancy (detached, involving change of use of existing building and use of
existing unapproved additions) at Lot 21 DP 792034, 110 North Island Loop
Road, Upper Orara, subject to the
conditions provided in Attachment 3.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
|
|
SC20/74 Options
to Undertake Supportive Monitoring of Intensive Agricultural Industry
|
|
|
Executive Summary
Council resolved at its
meeting of 26 March 2020, to allocate additional resources to assist the
State Government and the intensive agricultural industry through provision of
supportive monitoring in the areas of water quality, water usage and illegal
clearing.
This report provides Council with options for
consideration with regard to the allocation of additional resourcing.
|
|
2020/279
|
Resolved (Cr Sally Townley / Cr Tegan Swan)
That
Council consider during the preparation of the next updated Delivery Program
2021/22 the allocation of an annual amount of $130,000 for the appointment of
a 2 year fixed term Project Officer to undertake supportive monitoring of the
intensive agricultural industry focussed on proactive education and
compliance activities.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
|
|
SC20/75 Royal
Australian Air Force - No. 36 Squadron - Freedom of Entry
|
|
|
Executive Summary
The Coffs Harbour and District Branch of the Royal
Australian Air Force (RAAF) and Council have had initial meetings to discuss
a potential “Freedom of Entry” association between the
RAAF’s No. 36 Squadron (36SQN) and the City of Coffs Harbour.
RAAF protocol requires a host city to formally write to
the RAAF Chief of Air Force, to request such activities.
Discussions to date have indicated the desire for 36SQN
personnel to support ANZAC services and other initiatives such as school
visits and parades within the community, subject to availability. In
particular, discussions have indicated strong desire to grant and celebrate
the Freedom of Entry to the City as part of the Centenary of the Royal
Australian Air Force celebrations, which will be celebrated in 2021.
|
|
2020/280
|
Resolved (Cr Denise Knight / Cr Tegan Swan)
That
Council endorse the request of the Coffs Harbour and District RAAF Branch and
formally write to the RAAF Chief of Air Force regarding a potential
“Freedom of Entry” association between Council and the RAAF,
possibly the No.36 Squadron.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
|
|
SI20/20 Coastal
Works Governance Framework
|
|
|
Executive Summary
In March 2020, Council unanimously resolved to adopt a
Notice of Motion to review and update the Coastal Works Governance Protocols
and the related Instrument of Delegation which affects commercial activities
of that business unit.
The purpose of this report is to bring back the revised
Governance Protocols document for Council adoption.
|
|
2020/281
|
Resolved (Cr Paul Amos / Cr Tegan Swan)
That
Council defer adoption of the Revised Coastal Works Governance Protocols
until after it has been reviewed by the Coffs Harbour Council Audit and Risk
Committee for endorsement and comments as to good governance and remuneration
benchmarks.
The Motion
on being put to the meeting was carried unanimously.
Carried
|
Questions on notice
No questions on notice
Matters of an Urgent Nature
No matters of an urgent nature.
Close of Meeting
The Meeting closed at 8.19pm.
Confirmed: 10 December 2020
...................................................
Denise
Knight
Mayor