Ordinary Council Meeting Minutes               12 November 2020

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON Thursday, 12 November 2020 AT 5.00pm

 

PRESENT:               Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

The Mayor acknowledged the anniversary of the November 2019 bushfires with the following statement: ‘Exactly one year ago today our Local Government Area was hit with a catastrophic fire event. I would like to acknowledge the RFS, Fire and Rescue NSW, the NSW Police, the NSW Ambulance, the SES, State and Federal Governments, Coffs Harbour City Council, the agencies and individuals involved in the Emergency Operations Centre and everyone in our community who played a role at that critical time.

I would especially acknowledge the Orara Valley Community, who experienced heartache, fear, exhaustion and loss, and who are now rebuilding with resilience.’

Public forum commenced at 5.00pm

The General Manager explained to the meeting that the procedure for the Public Forum has now changed. Due to the current COVID-19 pandemic situation, speakers were given the option of providing a written statement which will be read to the meeting by a Director or addressing Council in person, following necessary social distancing protocols.

Speaker

Item

Dorothy Ayers

Against SC20/63 DA 0164/20 - Centre-Based Childcare Facility and Kiosk (Change of use Involving Demolition, Alterations and Additions) - Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach

Simon Young

Against SC20/63 DA 0164/20 - Centre-Based Childcare Facility and Kiosk (Change of use Involving Demolition, Alterations and Additions) - Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach

Danny Cougle on behalf of Cougle Investment

For SC20/63 DA 0164/20 - Centre-Based Childcare Facility and Kiosk (Change of use Involving Demolition, Alterations and Additions) - Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach

Donne Bloemhard – written statement

Against SC20/64 - Request for Review - DA 0170/20 - Boarding House (Including Demolition of Existing Structures) - Lot C DP 408189, 2a Gundagai Place, Coffs Harbour

George Karam (Owner) on behalf of Designcorp Architects

For SC20/64 - Request for Review - DA 0170/20 - Boarding House (Including Demolition of Existing Structures) - Lot C DP 408189, 2a Gundagai Place, Coffs Harbour

 

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Denise Knight

SC20/65 NRPP - Development Application No. 0328/16 - Extractive Industry (Quarry Extension) - Lot 550, DP 1181369 & Lot 76, DP 752820, 3367 Solitary Islands Way, Dirty Creek

Non-Pecuniary - Significant Conflict as she is on the Panel of the Northern Regional Planning Panel (NRPP).

Cr Michael Adendorff

SC20/63 DA 0164/20 - Centre-Based Childcare Facility and Kiosk (Change of use Involving Demolition, Alterations and Additions) - Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach

Non-Pecuniary - Significant Conflict as he holds professional relationships.

Cr George Cecato

SC20/65 NRPP - Development Application No. 0328/16 - Extractive Industry (Quarry Extension) - Lot 550, DP 1181369 & Lot 76, DP 752820, 3367 Solitary Islands Way, Dirty Creek

Non-Pecuniary - Significant Conflict as he is on the Panel of the Northern Regional Planning Panel (NRPP)

 

Apologies

                   No apologies.

 

REQUESTS FOR LEAVE OF ABSENCE

                   No requests for leave of absence.

Confirmation of Minutes

2020/246

Resolved (Cr George Cecato / Cr Tegan Swan)

That the minutes of the Ordinary Meeting held on 22 October 2020 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

Cr Michael Adendorff declared an interest in the following item, vacated the chamber and took no part in the discussion or voting, the time being 6:01 pm.

 

SC20/63          Development Application No. 0164/20 - Centre-Based Childcare Facility and Kiosk (Change Of Use Involving Demolition, Alterations And Additions) - Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach

 

Executive Summary

This report provides an assessment of Development Application No. 0164/20 for a centre-based childcare facility and kiosk (change of use, involving demolition, alterations and additions) at Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application, Council received 382 submissions (including one petition). Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

 

Motion (Cr Tegan Swan / Cr John Arkan)

That Council:

1.           Approve Development Application No. 0164/20 for a centre-based childcare facility and kiosk (change of use, involving demolition, alterations and additions) at Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach subject to the conditions in Attachment 3 which is to include the following amendment to Condition 7

Restriction on Title

7 Item 7 of the 88b instrument for DP 1118502 being modified to enable a building on the land to be used as, or in conjunction with, a ‘centre-based child care facility’ and ‘kiosk’.

Confirmation of the modified restriction outlined above being registered on title of Lot 134 DP 1118502 is to be provided to the Certifying Authority prior to the issue of the Construction Certificate.

2.           Support the modification of the restriction on use of the land, outlined in item 7 of the 88b instrument for DP 1118502 to enable a building on the land to be used as or in connection with a ‘centre-based child care facility’ and/or ‘kiosk’.

3.           Council is to note the applicant is to undertake all things necessary to modify the restriction on use of land, item 7 of the 88B instrument for DP 1118502 with the Land and Property Information office to enable a building on the land to be used as or in connection with a ‘centre-based child care facility’ and/or ‘kiosk’.

4.           Advise persons who made a submission on Development Application No. 0164/20 of Council’s decision.

 

Cr Townley gave notice of a Foreshadowed Motion.

 

Amendment

 

(Cr Keith Rhoades / Cr George Cecato)

That Council:

1.           Approve Development Application No. 0164/20 for a centre-based childcare facility and kiosk (change of use, involving demolition, alterations and additions) at Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach subject to the conditions in Attachment 3.

2.           Not insist on the restriction on use of the land, outlined in item 7 of the 88B instrument for DP 1118502 being “Any building on the lot burdened shall only be used as or in conjunction with a general store, restaurant or café”, be applied with respect to Development Application No. 0164/20.

3.           Release the restriction on use of the land, outlined in item 7 of the 88B instrument for DP 1118502, to enable the carrying out of the proposed development in accordance with Development Application No. 0164/20 subject to the conditions in Attachment 3.

4.           Council is to note the applicant is to file the appropriate extinguishment of restriction on use of land form, extinguishing item 7 of the 88B instrument for DP 1118502 with the Land and Property Information office.

5.           Advise persons who made a submission on Development Application No. 0164/20 of Council’s decision.

Cr Amos gave notice of a Foreshadowed Motion.

Cr Rhoades left the meeting, the time being 6.58pm.

Cr Rhoades returned to the meeting, the time being 7.00pm.

 

For:          Crs Arkan, Cecato and Rhoades

Against:  Crs Knight, Amos, Swan and Townley

The AMENDMENT on being put to the meeting was LOST.

2020/247

RESOLVED (Cr Tegan Swan / Cr John Arkan)

That Council:

1.           Approve Development Application No. 0164/20 for a centre-based childcare facility and kiosk (change of use, involving demolition, alterations and additions) at Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach subject to the conditions in Attachment 3 which is to include the following amendment to Condition 7

Restriction on Title

7 Item 7 of the 88b instrument for DP 1118502 being modified to enable a building on the land to be used as, or in conjunction with, a ‘centre-based child care facility’ and ‘kiosk’.

Confirmation of the modified restriction outlined above being registered on title of Lot 134 DP 1118502 is to be provided to the Certifying Authority prior to the issue of the Construction Certificate.

2.           Support the modification of the restriction on use of the land, outlined in item 7 of the 88b instrument for DP 1118502 to enable a building on the land to be used as or in connection with a ‘centre-based child care facility’ and/or ‘kiosk’.

3.           Council is to note the applicant is to undertake all things necessary to modify the restriction on use of land, item 7 of the 88B instrument for DP 1118502 with the Land and Property Information office to enable a building on the land to be used as or in connection with a ‘centre-based child care facility’ and/or ‘kiosk’.

4.           Advise persons who made a submission on Development Application No. 0164/20 of Council’s decision.

For:          Crs Arkan, Cecato, Rhoades and Swan

Against:  Crs Knight, Amos and Townley

Carried

 

The Motion was Carried, therefore the Foreshadowed Motions lapsed and were not considered.

FORESHADOWED MOTION

 

(Cr Sally Townley)

That Council:

1.           Uphold the restriction on use of the land, outlined in item 7 of the 88B instrument for DP 1118502 being “Any building on the lot burdened shall only be used as or in conjunction with a general store, restaurant or café”.

2.           Refuse Development Application No. 0164/20 for a centre-based childcare facility and kiosk (change of use, involving demolition, alterations and additions) at Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach on the grounds of its inconsistency with item 7 of the 88B instrument for DP 1118502.

3.           Advise persons who made a submission on Development Application No. 0164/20 of Council’s decision.

 

Foreshadowed motion

 

(Cr Paul Amos)

That Council:

1.           Uphold the restriction on use of the land, outlined in item 7 of the 88B instrument for DP 1118502 being “Any building on the lot burdened shall only be used as or in conjunction with a general store, restaurant or café”.

2.           Refuse Development Application No. 0164/20 for a centre-based childcare facility and kiosk (change of use, involving demolition, alterations and additions) at Lot 134 DP 1118502, 2 Beach Way, Sapphire Beach on the grounds of its inconsistency with item 7 of the 88B instrument for DP 1118502.

3.           Advise persons who made a submission on Development Application No. 0164/20 of Council’s decision.

4.           Council acknowledge that in original negotiations around the composition of the proposed residential development, initial dispensation was provided by council to build a cafe/restaurant. That dispensation was recorded as being part of the package to produce favourable social outcomes for the proposed development. This restriction, as initially accepted by the developers, should remain in place

 

Cr Michael Adendorff returned to the meeting, the time being 7.06pm.

 

 

SC20/64          Request For Review - Development Application No. 0170/20 - Boarding House (Including Demolition of Existing Structures) - Lot C DP 408189, 2A Gundagai Place, Coffs Harbour

 

Executive Summary

At Council’s meeting of 14 May 2020, Council resolved that Development Application No. 0170/20 for a Boarding House (including demolition of existing structures) at Lot C DP 408189, 2A Gundagai Place, Coffs Harbour be refused.

On 28 July 2020, Council received a request for a review of the determination under Section 8.2 of the Environmental Planning and Assessment Act 1979 (EP&A Act) from the applicant. 

As part of this request, the applicant has made amendments to the proposal and development application.

The request for review and amended proposal was notified and advertised, as required by the Environmental Planning and Assessment Regulation 2000. Seventeen (17) submissions were received.

As the determination was made by Council, the EP&A Act requires that the review of the determination must be made by Council and cannot be made by a delegate of Council.

The purpose of this report is to present the applicant’s request to Council to allow the determination of the development to be formally reviewed.

 

Motion (Cr John Arkan / Cr Tegan Swan)

That Council:

1.           Undertake a review of the determination of Development Application No. 0170/20 in accordance with Section 8.2 of the Environmental Planning and Assessment Act 1979.

2.           Approve Development Application No. 0170/20 for a Boarding House (including demolition of existing structures) at Lot C DP 408189, 2A Gundagai Place, Coffs Harbour subject to the draft conditions in Attachment 3 which is to include the following amendment to Condition 40.

On-site Manager:

40

An on-site manager must reside at the premises. The on-site manager must be responsible for the day to day operations of the boarding house and will be the point of contact to receive and respond to neighbourhood concerns as they arise. The on-site manager must ensure that all responsibilities stipulated in the Plan of Management, prepared by Think Planners, dated 29 June 2020, are carried out and enforced. The on-site manager must regulate the behaviour of persons residing at the boarding house and must monitor the behaviour of residents with an appreciation of possible unacceptable impacts to the amenity of the surrounding residential area.

The name and contact details of the on-site manager, must be provided to Council, prior to commencement of use. If the relevant details of the on-site manager change at any time then updated details must be provided to Council.

Provide a clear sign at the front of the boarding house that is visible to the public identifying the name of the on-site manager and the methods of contacting the manager in the event there are matters that warrant addressing.

3.           Advise persons who made a submission to the request for review of Council’s decision.

 

Cr Townley gave notice of a Foreshadowed Motion.

 

For:          Crs Amos, Arkan and Swan

Against:  Crs Knight, Adendorff, Cecato, Rhoades and Townley

The MOTION on being put to the meeting was LOST.

The Foreshadowed Motion was bought forward as a MOTION.

 

MOTION

2020/248

Resolved (Cr Sally Townley / Cr Michael Adendorff)

That Council:

1.           Undertake a review of the determination of Development Application No. 0170/20 in accordance with Section 8.2 of the Environmental Planning and Assessment Act 1979.

2.           Refuse Development Application No. 0170/20 for a Boarding House (including demolition of existing structures) at Lot C DP 408189, 2A Gundagai Place, Coffs Harbour subject to the draft conditions in Attachment 3 on the grounds of unacceptable impact on public amenity.

3.           Advise persons who made a submission to the request for review of Council’s decision.

For:          Crs Knight, Adendorff, Cecato, Rhoades and Townley

Against:  Crs Amos, Arkan and Swan

Carried

The meeting adjourned for a short recess, the time being 7.29pm and reconvened at 7.37pm.

 

General Manager's Reports

 

GM20/30         Council Committees - Terms of References Review

 

Executive Summary

Council’s Committees and their terms of references (ToR) are regularly reviewed to ensure they represent adequately the scope and objectives of the committee.  Changes to committees and their ToRs require endorsement by Council and this report presents the following reviewed and amended ToRs for Council adoption:

·    Australia Day Committee

·    Coastal and Estuary Management Advisory Committee

·    Floodplain Risk Management Advisory Committee

·    Koala Management Advisory Committee

·    Yandaarra Aboriginal Advisory Committee

2020/249

Resolved (Cr Tegan Swan / Cr John Arkan)

That Council Adopt the reviewed and amended Terms of Reference:

1.     Australia Day Committee

2.     Coastal and Estuary Management Advisory Committee

3.     Floodplain Risk Management Advisory Committee

4.     Koala Management Advisory Committee

5.     Yandaarra Aboriginal Advisory Committee

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

NOM20/18      Length of Proposed Airport Lease Contract

 

Motion (Cr Paul Amos / Cr John Arkan)

Interrupt negotiations with any potential lessee until approval is given by that entity to allow Coffs Harbour City Council to provide to the Coffs Harbour community some meaningful information as to the length of lease and lease option being proposed.

 

The General Manager advised that due to a technical issue, the audio broadcast had stopped, the time being 7.40pm

The audio broadcast resumed, the time being 7.43pm.

 

 

Motion put

 

(Cr Keith Rhoades)

That the motion be put.

For:          Crs Adendorff, Cecato and Rhoades

Against:  Crs Knight, Amos, Arkan, Swan and Townley

The MOTION on being put to the meeting was LOST and debate continued.

 

 

Motion put

2020/250

Resolved (Cr Keith Rhoades)

That the motion be put.

For:          Crs Knight, Adendorff, Cecato and Rhoades

Against:  Crs Amos, Arkan, Swan and Townley

The MOTION on being put to the meeting resulted in a tied vote. The Mayor used her casting vote and the MOTION was declared CARRIED.

Carried

 

Motion (Cr Paul Amos / Cr John Arkan)

Interrupt negotiations with any potential lessee until approval is given by that entity to allow Coffs Harbour City Council to provide to the Coffs Harbour community some meaningful information as to the length of lease and lease option being proposed.

For:          Crs Amos and Arkan

Against:  Crs Knight, Adendorff, Cecato, Rhoades, Swan and Townley

The MOTION on being put to the meeting was LOST.

 

Directorate Reports - Business Services

 

BS20/63          Bank and Investment Balances for September 2020

 

Executive Summary

Council’s Bank Balances and Investments as at 30 September 2020 totalled $224,414,658.95.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

2020/251

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council note the bank balances and investments totalling $224,414,658.95 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 September 2020.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS20/64          Draft Plan of Management for Community Village and Cavanbah Centre

 

Executive Summary

Council has a statutory obligation under both the Crown Lands Management Act 2016 (CLM Act) and the Local Government Act 1993 (LG Act) to adopt Plans of Management (PoMs) for all Crown reserves that are classified as ‘community’ land and for which Council has been appointed land manager.  The statutory timeframe for the adoption of PoMs is on or before 30 June 2021; however, indications have been given that this timeframe will be extended.

A draft PoM for the Community Village and Cavanbah Centre Crown reserves (Attachment 1) has been finalised following wide consultations across multiple groups of Council.  It is now ready for consideration by Council and if agreed, a resolution made to refer the document to the Division of Crown Lands within the Department of Planning, Industry and Environment (DPIE) for its approval, prior to it being publicly exhibited.  This step is compulsory as the Crown (being the landowner) must be given the opportunity to provide input into the draft PoM prior to it being placed on public exhibition. So too is it a requirement that Native Title Manager advice (Attachment 2) be considered by Council prior to the draft PoM being referred to DPIE.

After DPIE have reviewed and approved the draft PoM, it must be publicly exhibited for not less than 28 days and the opportunity for submissions to be made over a period of not less than 42 days.  The draft PoM, including any revisions resulting from public exhibition, will then be presented to Council for formal adoption.

2020/252

Resolved (Cr Sally Townley / Cr Michael Adendorff)

That Council:

1.       Refer the draft Plan of Management for the Community Village and Cavanbah Centre to the Crown Lands Division of DPIE to obtain approval to place the document on public exhibition.

2.       Places the draft Plan of Management for the Community Village and Cavanbah Centre on public exhibition for a period of at least 42 days once approval is received.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS20/65          Cultural and Civic Space - Projected Costings for Interest, Legal and Demolition Costs

 

Executive Summary

The total construction cost for the Cultural and Civic Space project is budgeted at $76.52 million with $46.02 million forecast to be borrowed.  The total interest cost, over a 30-year period at an assumed fix rate of 2.3%, is $17.9 million.

As at 31 October 2020 there has been an amount of $85,920 expended on legal costs.  The total legal costs required until the completion of the project are hard to predict due to the many variables which could necessitate legal advice or action into the future.  These costs have been provided for from the total $76.52 million project budget.

The Council has entered into a contract for the demolition of the buildings located at 23-31 Gordon Street Coffs Harbour.  The total costs of this contract is $199,258 excluding GST.  This cost is already budgeted for in the total project costs of $76.52 million.

The preliminary design of the storage facility has indicated that approximately 70% of the building will be utilised for the art gallery and museum.  The budget for this project is $2.6 million and therefore the art gallery and museum components of this project are estimated at $1.82 million.

All levels of Government within Australia, when providing information to the community on projects they are constructing, traditionally only provide the actual construction cost of the project and do not usually include such things as interest costs, depreciation and other ‘whole of life’ costs.  The Council should be consistent in the information it provides to the community in regards to its costing for projects so that the community is able to rely on the consistency of the comparability of the information it is being provided.

2020/253

Resolved (Cr Denise Knight / Cr George Cecato)

That Council note the report.

For:          Crs Knight, Adendorff, Amos, Arkan, Cecato, Swan and Townley

Against:  Cr Rhoades

Carried

 


 

 

BS20/66          Contract RFT-1136-TO - Cleaning of Council Buildings

 

Executive Summary

On 1 September 2016, Council entered into a preferred supplier contract with two organisations for the provision of Cleaning of Council Buildings.  This contract expired on 31 August 2019 and is currently running under the same terms on a month-by-month basis.

Council recently conducted a tender for the same services with the aim of establishing a new supply contract for the period 16 November 2020 to 15 November 2022 with a further two, one-year extension options.

2020/254

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council:

1.       In accordance with clause 178(1)(a) of the Local Government(General) Regulation 2005, accepts onto contract RFT-1136-TO, the three proponents;

·          Advanced National Cleaning Pty Ltd, ABN 20 096 450 190;

·          Command51 Pty Ltd, ABN 33 164 634 039;

·          Pickwick Group Pty Ltd, ABN 74 089 708 818.

This recommendation is made on the basis that:

a)       The tender offers are the most suitable and advantageous following the application of Regional Procurement’s Tender Value Selection System; and

b)       By contracting with three proponents (as opposed to a single proponent) for contract RFT-1136-TO, Council is mitigating the risk of service failure by any one proponent.

2.       Note that provision is allowed for two additional 12-month extension of term options based on satisfactory supplier performance, which may take this Contract through to October 2024.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Notices of Motion – Sustainable Communities

 

NOM20/19      Placement of Telecommunications Infrastructure

2020/255

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council prepare a draft policy on the appropriate provision of telecommunications infrastructure in the Coffs Harbour Local Government Area. Including:

a)     Examples of best practice outcomes for this type of telecommunication infrastructure as a guide for what we should aim to achieve.

b)     Relevance to previous consultation and input from community and stakeholders.

c)     Recommend changes and amendments to all relevant local planning policies and strategic documents and other recommended actions.

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

Directorate Reports - Sustainable Communities

 

SC20/60          Draft Community and Cultural Facilities Plan - Pre Exhibition

 

Executive Summary

The Draft Community and Cultural Facilities Plan 2021-2031 provides a strategic framework to guide decision-making about Council’s community and cultural facilities, their use and identify future development needs across the Coffs Harbour Local Government Area (LGA) over the next 10 years.  This Draft Plan has been informed from aligned community and cultural facility planning processes including the Issues and Options for Performing Arts Spaces (Indoor and Outdoor) Final Report 2020 and the City Hill Scoping Project Site Analysis 2020.

The purpose of this report is to seek Council’s endorsement to publicly exhibit the Draft Community and Cultural Facilities Plan 2021-2031.

2020/256

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.           Endorse for public exhibition the Draft Community and Cultural Facilities Plan 2021-2031 (Attachment 1) for a minimum period of 28 days.

2.           Note that a further report will be brought back to Council to present the outcomes of the public exhibition process following the public exhibition.

For:          Crs Knight, Adendorff, Arkan, Cecato, Swan and Townley

Against:  Crs Amos and Rhoades

Carried

 

 

SC20/61          Biennial Community Wellbeing Survey Report

 

Executive Summary

Council conducts a Customer Satisfaction Survey and a Community Wellbeing Survey every two years. The results of the 2020 Customer Satisfaction Survey were noted by Council at its Ordinary Meeting on 13 August 2020. In prior years, Council has conducted both surveys at the same time, however, in recognition that the Community Wellbeing Survey would likely be influenced by the initial effects of COVID-19 restrictions, the survey was delayed until August 2020.

The Community Wellbeing Survey enables Council to gain feedback on community wellbeing to help track how the broader Coffs Harbour Local Government Area (LGA) community is progressing in achieving the objectives of the MyCoffs Community Strategic Plan.

The purpose of this report is to provide the findings of the survey for Council’s information. 

2020/257

Resolved (Cr John Arkan / Cr Michael Adendorff)

That Council:

1.           Note the findings of the 2020 Community Wellbeing Survey Report (Attachment 1).

2.           Place the 2020 Community Wellbeing Survey Report on Council’s website.

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

SC20/62          Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands - Post Exhibition

 

Executive Summary

Council at its Ordinary Meeting of 11 June 2020, resolved to endorse draft Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands, the Affordable Housing in Coffs Harbour LGA - Issues and Options Paper 2020 and the Short Term Rental Accommodation - Issues and Options Paper 2020 for public exhibition.

The purpose of this report is to seek adoption of the final Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands (Attachment 1), which has been amended in response to feedback received during agency and public consultation undertaken on the draft chapter and associated issues and options papers; and to seek its endorsement from NSW Department of Planning, Industry and Environment (DPIE). Endorsement of this chapter by NSW DPIE is necessary before Council can use the document to inform planning proposals and strategic directions of Council.

2020/258

Resolved (Cr John Arkan / Cr George Cecato)

That Council:

1.           Adopt Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands (Attachment 1).

2.           Seek endorsement from NSW Department of Planning, Industry and Environment for Coffs Harbour Local Growth Management Strategy – Chapter 7 Residential Lands (Attachment 1).

3.           Notify Council’s decision to those who made a submission to draft Coffs Harbour Local Growth Management Strategy – Chapter 7 Residential Lands, Affordable Housing in Coffs Harbour LGA - Issues and Options Paper 2020 and Short Term Rental Accommodation - Issues and Options Paper 2020.

For:          Crs Knight, Adendorff, Arkan, Cecato, Rhoades, Swan and Townley

Against:  Cr Amos

Carried

 

Cr Denise Knight and Cr George Cecato declared an interest in the following item, vacated the chamber and took no part in the discussion or voting, the time being 8:31 pm.

In the absence of the Mayor and Deputy Mayor, the General Manager requested a motion to call for nominations for a Chairperson.

 


 

Motion

2020/259

Resolved (Cr Keith Rhoades / Cr Tegan Swan)

That Cr Arkan be appointed as Chairperson in the absence of the Mayor and Deputy Mayor.

The Motion on being put to the meeting was carried unanimously.

Carried

                  

Cr John Arkan assumed the Chair.


 

 

SC20/65          NRPP - Development Application No. 0328/16 - Extractive Industry (Quarry Extension) - Lot 550, DP 1181369 & Lot 76, DP 752820, 3367 Solitary Islands Way, Dirty Creek

 

Executive Summary

The purpose of this report is to advise that a development assessment report, prepared by Council, for Development Application No. 0328/16 has been lodged with the Northern Regional Planning Panel for determination.  

The proposed development is for Extractive Industry (Quarry Extension).

Clause 20 of State Environmental Planning Policy (State & Regional Development) 2011 declares the development specified in Schedule 7 of the Policy to be regionally significant development.

Schedule 7 (7)(a) includes extractive industries, which meet the requirements for designated development under clause 19 of Schedule 3 to the Environmental Planning and Assessment Regulation 2000.

Given that the proposed development is an extractive industry identified as ‘designated development’ by the Environmental Planning and Assessment Regulation 2000, the proposed development is regionally significant development required to be determined by the Northern Regional Planning Panel and not Council.

A copy of the development assessment report that has been provided to the Panel is provided attached to this report as Attachment 1 NRPP Development Assessment Report.  It is recommended that the content of this report be noted.

2020/260

Resolved (Cr Tegan Swan / Cr Michael Adendorff)

That Council note the report.

For:          Crs Adendorff, Amos, Arkan, Rhoades and Swan

Against:  Cr Townley

Carried

 

Cr Knight returned to the meeting and resumed the Chair, the time being 8.34pm.

Cr George Cecato returned to the meeting, the time being 8.34pm.

Questions on notice

No questions on notice.

Matters of an Urgent Nature

No matters of an urgent nature.

Close of Meeting

The Meeting closed at 8.36pm.

Confirmed: 26 November 2020

 

 

 

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Denise Knight

Mayor