Ordinary Council Meeting Minutes                                                             9 July 2020

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

VIA AUDIO-VISUAL LINK
ON Thursday, 9 July 2020 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    Acting General Manager, Director Sustainable Infrastructure, Director Sustainable Communities and Executive Assistant

 

Leave of Absence       Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land forever. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Public forum commenced at 5.00pm

Due to there being no public gallery as a precaution to help reduce the risk of Coronavirus COVID-19 infection, all speakers are providing a written statement which will be read to the meeting.

Speaker

Item

Gai Anderson

For GM20/16 Local Government Remuneration Tribunal

 

Gai Anderson

Agenda item altered, statement withdrawn

For GM20/17 Northern Regional Planning Panel - Alternate Council Member Nominees - Development Application No. 0221/20 – agenda item altered

 

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Keith Rhoades

BS20/41 Rent Waivers for Council Tenants Impacted by COVID-19 Restrictions

Non-Pecuniary - Significant Conflict as executive member of an organisation that may receive benefit.

 

Apologies

No apologies.

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

 

Confirmation of Minutes

2020/143

Resolved (Cr George Cecato / Cr Paul Amos)

That the minutes of the Ordinary Meeting held on 25 June 2020 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Reports

 

GM20/16         Local Government Remuneration Tribunal

 

Executive Summary

Each year, the Local Government Remuneration Tribunal (Tribunal) determines the categories of councils and the maximum and minimum fees to be paid to mayors and councillors for the following financial year (s248-249 of the Local Government Act 1993).

In June 2020, The Tribunal determined that there will be no annual increase in the mayor and councillor fees for 2020/21.  Despite this, the Tribunal’s category review moved Coffs Harbour City Council from Regional Rural to the new Regional Centre category, which has effectively provided an opportunity for Council to consider increased fees for the 2020/21 financial year.

This report is seeking a decision on the appropriate fees to be paid to the Coffs Harbour City Council mayor and councillors for the 2020/21 financial year.

2020/144

Resolved (Cr Paul Amos / Cr Sally Townley)

That Council accept the merit of the newly recognised Coffs Harbour City Council classification shift from Regional Rural to Regional Centre and apply the maximum annual fee available as proposed in the reclassification for both Mayors and Councillors.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

GM20/17         Northern Regional Planning Panel - Alternate Council Member Nominees - Development Application No. 0221/20

 

Executive Summary

At its meeting of 14 May 2020, Council considered a report for Development Application (DA) No. 0221/20 for construction of a Residential Flat Building (4 buildings containing 52 units), demolition of existing dwelling and strata subdivision at Lots 87 and 88 DP1253025, 5-13 Hastings Street, Woolgoolga. At this meeting, Council resolved to defer consideration of DA No. 0221/20 to enable further public notification and receive an updated development assessment report.

2020/145

Resolved (Cr Sally Townley / Cr John Arkan)

That Council notes that Development Application No. 0221/20 for a Residential Flat Building at 5 – 13 Hastings Street, Woolgoolga has been withdrawn.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Business Services

Cr Rhoades declared an interest in the following item, vacated the chamber and took no part in the discussion or voting, the time being 5.18pm.

 

BS20/41          Rent Waivers for Council Tenants Impacted by COVID-19 Restrictions

 

Executive Summary

Many businesses in the Coffs Harbour City Council area have been adversely affected by the COVID-19 pandemic and the associated steps that have been taken by governments to slow down infection levels.

Council is a landlord for many organisations and businesses throughout the Local Government Area and has already implemented assistance for business and community groups that have been adversely affected.

Further assistance is required during these difficult times.  For community and sporting organisations it is recommended 100% rent waiver and for commercial and airport tenants the assistance will be assessed in line with the Mandatory Code of Conduct SME Commercial Leasing Principles During COVID-19 adopted by the National Cabinet and the Retail and Other Commercial Leases (COVID-19) Regulation 2020.

The financial impact of this Council provided assistance, depending on the assessment, could be from a minimum $52,197.78 up to $275,032.36.

2020/146

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council:

1.         Provide a 100% rent waiver for tenants identified as community or sporting organisations in the Attachment 1 – ‘Confidential Rent Assessment Table’ for the period 1 July – 30 September 2020 (inclusive) at a cost of $52,197.78.

2.         Request the commercial and airport tenants identified as impacted in Attachment 1 – ‘Confidential Rent Assessment Table’ provide information to Council to enable an assessment to be made in accordance with the Retail and Other Commercial Leases (COVID-19) Regulation 2020 and the General Manager be delegated authority to determine the level of assistance from the Council as outlined in this Regulation for the period 1 July – 30 September 2020 (inclusive).

3.         Request a further report be presented to allow consideration for a further period of rental waivers and/or deferrals in accordance with the Retail and Other Commercial Leases (COVID-19) Regulation 2020 for impacted tenants in October 2020.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Cr Rhoades  returned to the meeting, the time being 5.18pm.

 

 

 

BS20/42          Brindabella Airlines - Bad Debt Write-Off

 

Executive Summary

Brindabella Airlines Pty Limited went into liquidation on 4 February 2014.  At that time an outstanding debt of $42,729.50 in passenger head tax fees was owed to Council.

This outstanding amount was recognised as a doubtful debt at 30 June 2014 and due to amount exceeding $20,000 and the unrecoverable nature of the debt, it is necessary to seek Council resolution to write-off the debt.

2020/147

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council writes-off $42,729.50 in outstanding passenger head tax fees due from Brindabella Airlines Pty Limited (in liquidation) that are unrecoverable.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Communities

 

SC20/32          Positive Ageing Strategy 2020-2024 - Post Exhibition

 

Executive Summary

The Positive Ageing Strategy 2020-2024 is a four-year strategy representing Council’s commitment to support the ageing population. The strategy provides direction for how Council will respond to the opportunities and challenges of an ageing population.

At the 14 May 2020 Council meeting, Council endorsed the Draft Positive Ageing Strategy 2020-2024 to be placed on public exhibition.  The draft document was placed on public exhibition for 28 days and 5 submissions were received within the timeframe. The submissions have been reviewed and minor changes have been made to the strategy so as to respond to comments received.

2020/148

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council:

1.         Adopt the Positive Ageing Strategy 2020-2024 (Attachment 1).

2.         Establish a Positive Ageing Advisory Committee to support the implementation of the action plan and consider the allocation of $40,000 for a 12 month period at the next quarterly budget review.

3.         Inform persons who made a submission on the Draft Positive Ageing Strategy 2020-2024 of Council’s decision.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

SC20/33          Amendments to the Coffs Harbour Significant Tree Register

 

Executive Summary

The objective of this report is to seek Council’s endorsement to amend the Coffs Harbour Significant Tree Register as outlined in Attachment 1.

The report provides the background to the Coffs Harbour Significant Tree Register, the implications and details of how the changes will be implemented.

2020/149

Resolved (Cr Sally Townley / Cr John Arkan)

That Council amend the Coffs Harbour Significant Tree Register as outlined in Attachment 1.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – Sustainable Infrastructure

 

NOM20/08      Investigation of Diversion of Recovered Glass Material

2020/150

Resolved (Cr Sally Townley / Cr John Arkan)

“1.     Council notes:

1.1     That approximately 4,000 tonnes per annum of recovered glass sand product is produced at the MRF facility at Englands Road.

1.2     That Council has accepted this product for uses such as for blending for production of non-structural concrete, pipe embedment, sub-grade in rural road construction/renewal, and most recently in hot mix asphalt.

1.3     That when recovered glass is recycled or re-used there is a claimable value under the Container Deposit Scheme (approximately $97 per tonne) but there is no CDS value when it is not beneficially reused or recycled.

2.       Council commits to a fulsome exploration of further opportunities to reuse this and other recycled products.

3.       A report is brought back detailing possible opportunities for the use of the material by Council.”

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI20/12           Federal Community Infrastructure Grants

 

Executive Summary

Council has been allocated $1.38m in funding from the Australian Government’s Local Roads and Community Infrastructure Program as a component of the Government’s COVID 19 economic recovery plan. The funding is available for use on only Council projects which meet the grant specifications. The principal area of focus for the grant is the enhancement of existing, or the creation of new Council infrastructure which has a direct community benefit.

The intent of the grant is a rapid injection of cash into the local economy, and therefore any projects which are selected for funding under this grant should be those which are in a position to be executed before 30 June 2021.  Staff have reviewed the project options and present for Council’s endorsement a recommendation regarding the Council projects which most closely meet the grant requirements, the allowable execution timeframe and which also recognise Council’s resolved project priorities.

The purpose of this report is to gain Council endorsement via resolution of the target projects in order to enable a rapid submission response back to the funding agency.

 

Motion (Cr John Arkan / Cr George Cecato)

That Council:

1.         In response to the Australian Government’s request for Local Roads and Community Infrastructure Program grant submissions, return applications for:

1.1.     Jetty Foreshores Stage 5 Carpark Project for an amount of $600,000; and

1.2.     North Coast Regional Botanic Garden Glasshouse Project for an amount of $782,096.

 

Amendment

 

(Cr Paul Amos / Cr Tegan Swan)

That Council:

1.         In response to the Australian Government’s request for Local Roads and Community Infrastructure Program grant submissions, return applications for:

1.1.     Complete the West Coffs Cycleway(stages 2-4) for an amount of $600,000; and

1.2.     North Coast Regional Botanic Garden Glasshouse Project for an amount of $782,096.

 

For:         Crs Amos, Swan and Townley

Against:  Crs Knight, Adendorff, Arkan, Cecato and Rhoades

 

The AMENDMENT on being put to the meeting was LOST.

2020/151

Resolved (Cr John Arkan / Cr George Cecato)

That Council:

1.         In response to the Australian Government’s request for Local Roads and Community Infrastructure Program grant submissions, return applications for:

1.1.     Jetty Foreshores Stage 5 Carpark Project for an amount of $600,000; and

1.2.     North Coast Regional Botanic Garden Glasshouse Project for an amount of $782,096.

 

For:         Crs Knight, Adendorff, Arkan, Cecato, Rhoades, Swan and Townley

Against:    Cr Amos

Carried

Questions on notice

No questions on notice.

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

Close of Meeting

The Meeting closed at 6.13pm.

 

Confirmed: 23 July 2020

 

 

 

 

...................................................

Denise Knight

Mayor