Ordinary Council Meeting Minutes                                                           25 June 2020

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting

VIA AUDIO-VISUAL LINK
ON
Thursday, 25 June 2020 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil.

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land forever. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Public forum

No public forum.

 

Disclosure of Interest

No disclosures of interest.

Apologies

2020/131

Resolved (Cr Keith Rhoades / Cr George Cecato)

That an apology received from Councillor Cr Arkan for unavoidable absence be received and accepted.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

 

 

Confirmation of Minutes

2020/132

Resolved (Cr Sally Townley / Cr George Cecato)

That the minutes of the Ordinary Meeting held on 11 June 2020 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Reports


 

GM20/12         Revised Council Meeting Dates - 2020

 

Executive Summary

To seek Council’s endorsement of additional Ordinary Council meeting dates in the 2020 calendar year due to the postponement of the 2020 Local Government Election in response to the COVID-19 Pandemic.

 

2020/133

Resolved (Cr Paul Amos / Cr Tegan Swan)

That Council schedule ordinary meetings at 5:00pm on Thursday 10 September 2020,
and 8 October 2020.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM20/13         Council s355 Committee - Appointment of a Nominee

 

Executive Summary

Nominations to become members of Council advisory and facility management committees require appointment by Council resolution.  This report is seeking the appointment of a community member to a Council s355 facility management committee.

 

2020/134

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council appoint Alice Rehwinkel to the s355 Nana Glen Sport Recreation and Equestrian Centre Facility Management Committee.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM20/14         Withdrawal of the application for a part day public holiday for the 2020 Coffs Harbour Gold Cup due to COVID-19

 

Executive Summary

The purpose of this report is to seek Council’s endorsement to withdraw its application for a local part day public holiday for the 6 August 2020 Coffs Harbour Gold Cup.  This is in response to restrictions that have arisen from the public health order following the COVID-19 Pandemic and a request from the Coffs Harbour Racing Club.  It is anticipated that this withdrawal will not apply to the application for a part day public holiday for the 2021 Gold Cup.

 

2020/135

Resolved (Cr George Cecato / Cr Sally Townley)

That Council seek withdrawal of Coffs Harbour City Council’s application for a local part day public holiday for the 6 August 2020 Coffs Harbour Gold Cup.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM20/15         2017-2022 Delivery Program (Year 4), 2020/21 Operational Plan, 2020/21 Delivery Program Budgets and 2020/21 Fees And Charges

 

Executive Summary

Council endorsed the Draft 2017-2022 Delivery Program (Year 4), Draft 2020/21 Operational Plan, Draft Delivery Program Budgets 2020-2021 and Draft 2020/21 Fees and Charges on 14 May 2020.  The draft documents were subsequently placed on public exhibition for 28 days.  The exhibition was publicised and the community was invited to provide feedback.  A total of 18 community submissions were received and considered in Council’s review of the draft documents.

The revised Delivery Program, Operational Plan, Budgets, Fees and Charges are now presented for consideration.  If adopted, these documents will be implemented from 1 July 2020.

In line with changes to Integrated Planning and Reporting requirements for 2020, declared by the NSW Government as a result of the COVID-19 emergency, Council’s Delivery Program will apply for an additional 12 months (2021/22).  The draft Year 5 program will be developed during 2020/21 and presented to Council for consideration in the second quarter of 2021.

There have been changes made to the financial estimates for the 2020/21 General Fund Budget since the draft Budget was exhibited.  These changes are documented in the body of the report and result in a decrease in the 2020/21 General Fund Budget deficit, excluding capital revenue, of $610,000.

The 2020/21 Consolidated Budget will deliver a projected deficit, excluding capital revenue, of $5,058,000.  This is comprised of General Fund Budget deficit of $9,566,000, Water Fund Budget surplus of $3,060,000 and Sewer Fund Budget surplus of $1,448,000.

 

2020/136

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.      Adopt the 2017-2022 Delivery Program (Year 4) (Attachment 1), 2020/21 Operational Plan (Attachment 2), Delivery Program Budgets 2020-2021 (Attachment 3), and 2020/21 Fees and Charges (Attachment 4).

2.      Note that the 2020/21 Consolidated Budget will deliver a projected deficit of $5,058,000 excluding capital revenue.

3.      Inform persons who made a submission on the draft Integrated Planning and Reporting documents of Council’s decision.

 

Cr Amos gave notice of a Foreshadowed Motion.

 

For:         Crs Knight, Adendorff, Cecato and Townley

Against:  Crs Amos, Rhoades and Swan

 

Carried

The Motion was carried, therefore the Foreshadowed Motion lapsed and was not considered.

 

Foreshadowed MOTION

 

(Cr Paul Amos

That Council:

1.      Adopt the 2017-2022 Delivery Program (Year 4) (Attachment 1), 2020/21 Operational Plan (Attachment 2), Delivery Program Budgets 2020-2021 (Attachment 3), and 2020/21 Fees and Charges (Attachment 4).

2.      Note that the 2020/21 Consolidated Budget will deliver a projected deficit of $5,058,000 excluding capital revenue.

3.      Inform persons who made a submission on the draft Integrated Planning and Reporting documents of Council’s decision.

4.      The 2020/21 delivery budget be amended to include the following expenditure items;

a)      Botanic Gardens glass house ...$300,000.

b)      Establishment of 6 suitable well advanced shade trees in the Jetty Markets area ...$10,000.

c)      Development of a Plan of Management Strategy  for the remediation of Coffs Creek and the enhancement and expansion of public recreational opportunities from England park through to the Coffs Creek  mouth .....$200,000.

Funding is to be sourced from the Strategic Initiatives Fund  and the T2S Fund.

 

 


 

Directorate Reports - Business Services

 

BS20/36          Making of Rates and Charges 2020/21

 

Executive Summary

The rates and annual charges for 2020/21 have to be formally ‘made’ under Section 535 of the Local Government Act, 1993, by Council resolution.  The rates and charges are required to be made by 1 August of each year.

 

The Ordinary Rate structure detailed in this report incorporates an increase in Council’s General Income of 2.6% for 2020/21, being the rate peg approved by IPART.

 

This report seeks adoption of Rates and Charges which are required to achieve income yields in support of Council’s 2020/21 Operational Plan.

 

2020/137

Resolved (Cr Michael Adendorff / Cr George Cecato)

That Council:

1.       Make an Ordinary Rate - Residential, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.33808 cents) in the dollar with a Base Amount of $412.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Residential’.

2.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.85195 cents) in the dollar with a minimum rate of $650.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Business’ except land under the sub-category of Business named ‘City Centre Business’.

3.       Make an Ordinary Rate – City Centre Business, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.85195 cents) in the dollar with a minimum rate of $650.00 for all rateable land in the Coffs Harbour LGA sub-categorised as ‘City Centre Business’.

4.       Make an Ordinary Rate – Farmland, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.33808 cents) in the dollar and a Base Amount of $412.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Farmland’.

5.       Make a Special Rate – Environmental, pursuant to Section 495 of the Local Government Act, for 2020/2021 on all rateable land in the Coffs Harbour LGA of (0.00954 cents) in the dollar with a Base Amount of $21.95.

6.       Make an Annual Charge for Domestic Waste Service – Occupied, pursuant to Section 496 of the Local Government Act, for 2020/2021 on all occupied rateable land, categorised Residential or Farmland, to which a domestic waste service is (or able to be) provided.

The amount of the annual charge will be the amount derived by applying the formula: C = S x UD

Where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1), whichever is the greater, and 'UD' (Unit Price Domestic Waste) is $695.00.

Subsidiary (or extra) Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2020/2021 will incur the following annual charges per service:

6.1     Domestic General Waste Service - $309.00

6.2     Domestic Recycling Service - $113.00

6.3     Domestic Recycle Upgrade Service - $41.00

6.4     Domestic Organic Waste Service - $195.00

6.5     Domestic Supply of Bins Service - $125.00

6.6     Domestic Bin Reinstatement Fee - $105.00 per bin

7.       Make an Annual Charge for Domestic Waste – Vacant Land, pursuant to Section 496 of the Local Government Act, for 2020/2021 of $174.00, on all vacant rateable land categorised Residential and Farmland, to which a domestic waste service is available.

8.       Make an Annual Charge for Non-Domestic Waste – Occupied, pursuant to Section 501 of the Local Government Act for 2020/2021 on all occupied rateable land categorised Business or sub-categorised City Centre Business, to which a waste collection service is provided (or is able to be provided).

The amount of the annual charge will be the amount derived by applying the formula:
C = S x UB, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1) whichever is the greater and 'UB' (
Unit Price - Non Domestic) is $695.00.

Subsidiary (or extra) Non-Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2020/2021 will incur the following annual charges per service:

8.1     Non-Domestic General Waste Service - $309.00

8.2     Non-Domestic Recycling Service - $113.00

8.3     Non-Domestic Recycle Upgrade Service - $41.00

8.4     Non-Domestic Organic Waste Service - $195.00

8.5     Non-Domestic Supply of Bins Service - $125.00

8.6     Non-Domestic Bin Reinstatement Fee - $105.00 per bin

9.       Make an Annual Charge for Non-Domestic Waste – Vacant Land, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $174.00, on all vacant rateable land categorised Business or sub-categorised City Centre Business to which a non-domestic waste service is available.

10.     Make an Annual Charge for Non-Rateable (Non-Domestic) Waste Service, pursuant to Section 496(2) of the Local Government Act, for 2020/2021 on all occupied non-rateable properties to which a waste collection service is provided.

The amount of the annual charge will be the amount derived by applying the formula:

C = S x UN, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided for collection or the number of separate occupations, or one (1) whichever is the greater and 'UN' (Unit Price Non-Rateable) is $695.00.

Subsidiary (or extra) Non-Rateable (Non-Domestic) Waste Services pursuant to Section 501 of the Local Government Act, for 2020/2021 will incur the following annual charges per service:

10.1   Non-Rateable General Waste Service - $309.00

10.2   Non-Rateable Recycling Service - $113.00

10.3   Non-Rateable Recycle Upgrade Service - $41.00

10.4   Non-Rateable Organic Waste Service - $195.00

10.5   Non-Rateable Supply of Bins Service - $125.00

10.6   Non-Rateable Bin Reinstatement Fee - $105.00 per bin

11.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land categorised Residential or Farmland, EXCEPT land prescribed under Section 552 (3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be $922.00 per occupation or $636.00 for vacant land.

 

12.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 on all rateable land categorised Business or within the Business subcategory ‘City Centre Business’ EXCEPT land prescribed under Section 552(3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be:

For vacant land - $636.00.

For occupied land the charge will be calculated using the formula:

SDF x MF x AC factor (with a minimum charge of $636.00).

Where:       SDF = Sewer Discharge Factor

MF = Meter Factor (refer to table 1 below)

AC factor = $903.00 (charge for 2020/2021).

Where no Council water service is installed on an occupied property (and able to be connected to the sewerage system) a Meter Factor (MF) equal to one (1) and a Sewer Discharge Factor (SDF) equal to 95% will be assumed for the calculation of the annual sewer access charge (i.e. 1 x 95% x $903.00 = $857.85).

Table 1 - Meter Charge Factors - Annual Sewer Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

Nil

 

13.     Make an Annual Charge – Private Sewer Pump Station Management Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land.

The amount of the annual charge will be $144.00 per private sewer pump station.

14.     Make an Annual Fee for On-site Sewage Administration (low risk systems), pursuant to Section 608 of the Local Government Act for 2020/2021 on each property on which an on-site sewage management system(s) is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPL where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPL' (Unit Price) is $36.00 for low risk on-site sewage systems.

15.     Make an Annual Fee for On-site Sewage Administration (medium risk systems), pursuant to Section 608 of the Local Government Act for 2020/2021 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPM here 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPM' (Unit Price) is $72.00 for medium risk on-site sewage systems.

16.     Make an Annual Fee for On-site Sewage Administration (high risk systems), pursuant to Section 608 of the Local Government Act for 2020/2021 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPH where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPH' (Unit Price) is $216.00 for high risk on-site sewage systems.

17.     Make an Annual Charge – Water Access Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land categorised Residential or Farmland EXCEPT: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a commercial farming purpose.

The amounts of the annual charge will be:

17.1.  For vacant land or land comprising a single residential dwelling or a lot within a strata plan - $149.00.

17.2.  For land on which is erected a building or buildings adapted for two or more separate occupations, including (but not limited to) a dual occupancy or residential flat building(s) not being part of a strata plan, the amount derived by applying the formula AC = T x $149.00 where 'AC' equals the Annual Charge, 'T' equals the number of separate occupations.

18.     Make an Annual Charge – Water Access Charges, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land categorised Business (and sub-category City Centre Business) or Farmland except: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a residential purpose.

The amount of the annual charges will be:

18.1.  For vacant land or occupied land that is not connected to the water supply - $149.00.

18.2.  For land not included in (1) above the amount is derived by applying the formula: AC = MF x $149.00 where 'AC' equals the Annual Charge, 'MF' equals the aggregate of the charge factors for all meters on the property (see table 2 below for charge factors), and $149.00 is the unit price.

Table 2 – Meter Charge Factors - Water Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

1.00

 

19.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $16.25 per testable backflow device on rateable properties under the category of Residential or Farmland in respect of land prescribed under Section 552(1).

20.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $65.00 for the first testable backflow device and $16.25 for any additional testable backflow device(s) on rateable properties under the category of Business or sub-category of City Centre Business in respect of land prescribed under Section 552(1).

21.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $536.00 for each system able to be connected to the sewerage system (properties with this charge applied may also be charged an annual sewer access charge).

22.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $536.00 for each system not yet on Council’s subsidised pump-out service and not able to be connected to the sewerage system.

23.     Make an Annual Charge for Effluent Removal (Special), pursuant to Section 501 of the Local Government Act, for 2020/2021 of $922.00 for each system not able to be connected to the sewerage system.  A subsidised effluent pump-out service is provided with this charge.

24.     Make an Annual Charge for Trade Waste, pursuant to Section 501 of the Local Government Act, for 2020/2021.  This annual charge is based on the number of trade waste generators at each property.

Table three shows the annual charge applicable for a particular number of trade waste generators at a property.

Table 3 – Annual Charge for Trade Waste

Number of Trade

Waste Generators

Annual Trade

Waste Charge

1

   $220.00

2 to 4

   $440.00

5 to 9

 $1,045.00

10 to 14

$2,035.00

15 to 19

$3,025.00

20 to 24

$3,960.00

25 to 29

30 to 34

$4,840.00

$5,720.00

>34

$6,600.00

Dump Point

  $443.00

 

25.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $3.18 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 1 (or Step 1) water usage charge.

26.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $4.77 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 2 (or Step 2) water usage charge.

27.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2020/2021 of $1.59 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 1 (or Step 1) raw water usage charge.

28.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2020/2021 of $2.39 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 2 (or Step 2) raw water usage charge.

29.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $3.18 per kilolitre for each kilolitre of water registered on any meter fitted to any Non-Residential property.

30.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $9.54 per kilolitre for each kilolitre of water registered on any meter fitted for providing a fire service at a property.

31.     Make a Sewer Usage Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $2.34 per kilolitre.  Sewerage discharge is based on water usage and varies depending on Sewer Discharge Factors (SDF) allocated to individual water meters on individual properties. Usage is generally determined with the use of meters, which in certain circumstances may not be directly connected to Council’s water supply.

32.     Make a Trade Waste Usage Charge (for compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2020/2021 charge period of $1.93 per kilolitre.

33.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 1 generators), pursuant to Section 502 of the Local Government Act, for the 2020/2021 charge period of $1.93 per kilolitre.

34.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2020/2021 charge period of $17.60 per kilolitre.

35.     Make an Annual Stormwater Management Service Charge, pursuant to Section 496A of the Local Government Act, for 2020/2021, to be applied against rateable properties categorised as Business or Residential within Council’s stormwater catchments.  The amount of the annual charges will be:

35.1.  Residential properties (not being strata units) - a flat charge of $25.00 will apply.

35.2.  For Residential Strata Units - a flat charge of $12.50 will apply.

35.3.  For Business properties (not being strata units) the charge is based on total (estimated) impervious land area using the following criteria:

Divide the total impervious land area by 350 square metres.  This will result in an amount which, (rounded up to the nearest whole number) is multiplied by $25.00.  This annual charge will therefore be an amount divisible by $25.00 with the minimum charge being $25.00 for properties having a land area of 350 square metres or less.

35.4.  For Business Strata Units (in a complex containing only business units) - the charge is determined by a method similar to that detailed in point (III) above, except that the total land area charge for the strata complex (being a multiple of the $25.00 charge) is further apportioned to individual strata units within the complex using the unit entitlement recorded for each unit.  A minimum charge of $5.00 per strata unit applies to calculated charges less than this amount.

35.5.  For Business Strata Units (in a mixed complex containing residential units) – the charge for these units will be the same as residential strata units being a flat charge of $12.50.

36.     Make an Interest Charge of 7.0%, pursuant to Section 566 of the Local Government Act, for the period 1 January 2021 to 30 June 2021 being the maximum amount determined by the Minister for Local Government; calculated daily on a simple basis, on overdue rates and charges (EXCEPT water, sewer and trade waste usage charges).

The interest rate has been set at 0.0% for the first half of 2020/21 financial year to
31 December 2020 in response to the COVID-19 financial impacts.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

BS20/37          Granting of Voluntary Pension Rebates for 2020/21

 

Executive Summary

The Local Government Act 1993, (the Act) provides that the Council must grant a mandatory rebate to eligible pensioners for rates and charges.  Council is then reimbursed by subsidy payment for a proportion of the amount rebated.  Section 582 of the Act provides that Council may grant an additional voluntary pensioner rebate which this report outlines.

 

Since 2002 Council has granted additional voluntary pensioner rebates to eligible pensioners in respect of the Environmental Levy and Domestic Waste Charges.  The granting of these additional rebates is resolved by Council on an annual basis and is provided for in the 2020/21 budget at a cost of $643,000.

 

2020/138

Resolved (Cr Michael Adendorff / Cr Tegan Swan)

That Council:

1.       Grants a voluntary rebate under Section 582 of the Local Government Act in 2020/21 to eligible pensioners in respect of the Environmental Levy and Domestic Waste charges.  The level of rebate to be:

1.1.    In the case of the Environmental Levy – the amount that is the difference between 50% of the ad valorem rate and 50% of the Base Amount and the mandatory rebate to be applied under Section 575 of the Local Government Act.

1.2.    In the case of the Domestic Waste Charge – the amount that is the difference between $87.50 and the mandatory rebate to be applied under Section 575 of the Local Government Act.

2.       Notes the provision of $643,000 in the 2020/21 budget to meet the cost of providing voluntary pension rebates.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS20/38          Bank and Investment Balances for May 2020

 

Executive Summary

Council’s Bank Balances and Investments as at 31 May 2020 totalled $223,035,213.48.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

2020/139

Resolved (Cr Paul Amos / Cr Tegan Swan)

That Council note the bank balances and investments totalling $223,035,213.48 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 May 2020.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS20/39          Monthly Financial Performance Report for the Month Ended 31 May 2020

 

Executive Summary

This report presents the Monthly Financial Performance Report for the month ended 31 May 2020.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $22.4 million with the actual year to date surplus being $25.5 million.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $76 million with $46.7 million expended to the end of May.

 

2020/140

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council note the Monthly Financial Performance Report for 31 May 2020.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS20/40          2020-21 Environmental Levy Grants Program

 

Executive Summary

This report provides Council with the recommended projects for the 2020/21 Environmental Levy Grants Program (ELGP) for inclusion in the 2020/21 Operational Plan.  The Environmental Levy funding allocated for the 2020/21 Environmental Levy Grants Program pool is $346,814, being 25% of the total Environmental Levy funding pool.

 

Council received 20 submissions for the 2020/21 Environmental Levy Grants Program with 17 submissions recommended by the Environmental Levy Grants Program Panel to receive funding.

 

2020/141

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council approves the following projects to be funded from the 2020/21 Environmental Levy Grants Program pool:

 

Applicant

Project Name

Amount ($)

Coffs Harbour Regional Landcare

Growing Our Future 2020/21

24,944

Coffs Harbour Regional Landcare

Weeds of the North Coast of NSW - Resource Update

17,086

Coffs Harbour and District Local Aboriginal Land Council

Improving Our Coast

25,000

Envite

Boambee East/Toormina Koala Corridor Improvement

 

24,697

Applicant

Project Name

Amount ($)

Envite

Upper Bonville Riparian Restoration Action Stage 1

24,938

Envite

Coffs Harbour Native Seedbank Network

10,798

Jaliigirr Biodiversity Alliance

Canine Scent Detectives Promoting Koala Population Health in Jaliigirr Corridors

25,000

Jetty Dunecare

Restore and Enhance the Natural Environment of Boambee Beach North

25,000

Jetty Dunecare

Restore and Enhance the Natural Environment of Jetty Foreshores

25,000

Jetty Dunecare

Pre-empting the Sleeping Invader - Glory Lily @ Boambee Beach

25,000

Nana Glen Landcare Group Inc

The Effects of Nitrates on Macroinvertebrates and River Health - Final Sampling Year

24,000

Sandy Beach Action Group

Rain Event Water Monitoring of Agricultural Chemicals in Hearnes Lake Catchment

9,857

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve Stage 3

4,800

Southern Cross University

Regional Upscaling of Catchment Nitrogen Loads Along the Coffs Coast

24,000

Southern Cross University

Nitrogen Transport in Coffs Creek Over Seasonal and Flood Scales

24,000

Southern Cross University

Heavy Metal Deposition in Estuaries Downstream of Intensive Horticulture Activity

24,000

Woolgoolga Lake Working Group

Caring for our Waterways

8,694

Total

346,814

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

DIRECTORATE REPORTS – SUSTAINABLE COMMUNITIES

 

SC20/31          Coffs Harbour Local Strategic Planning Statement 2020 - Post Exhibition

 

Executive Summary

At its Ordinary Meeting of 26 March 2020, Council endorsed the draft Coffs Harbour Local Strategic Planning Statement 2020 (‘the draft Statement’) for exhibition. The draft Statement summarises the content and directions outlined within Council’s Local Growth Management Strategy. It identifies 16 Planning Priorities in four themes to achieve Council's 20-year land use planning vision for the Local Government Area (LGA) to 2040. It was prepared in accordance with the Environmental Planning and Assessment Act 1979 and Regulations.

 

The purpose of this report is to present the Coffs Harbour Local Strategic Planning Statement 2020 to Council for adoption (Attachment 1). The draft Statement was placed on public exhibition in April 2020 and 21 submissions were received (Attachments 2 and 3). Submissions have been reviewed and the Statement updated so as to respond to comments received.

 

 

Motion (Cr Sally Townley / Cr George Cecato)

That Council:

1.       Adopt the Coffs Harbour Local Strategic Planning Statement 2020 and forward it to the NSW Government for uploading to their NSW Planning Portal (Attachment 1).

2.       Inform persons who made a submission on the draft Coffs Harbour Local Strategic Planning Statement 2020 of Council’s decision.

 

Amendment

2020/142

RESOLVED (Cr Paul Amos / Cr Keith Rhoades)

That Council:

1.       Adopt the Coffs Harbour Local Strategic Planning Statement 2020 and forward it to the NSW Government for uploading to their NSW Planning Portal (Attachment 1).

2.       Inform persons who made a submission on the draft Coffs Harbour Local Strategic Planning Statement 2020 of Council’s decision.

3.       Notes, within the planning statement, that the Coffs Harbour Local Strategic Planning Statement 2020 is predicated on the current geographic restrictions on providing water and sewer services. Should solutions be found to supplying such services, a revised statement may be required particularly in the provision of residential and industrial land.

 

For:         Crs Knight, Amos, Cecato, Rhoades, Swan and Townley

Against:  Cr Adendorff

 

The AMENDMENT on being put to the meeting was carried.  It then became the MOTION and on being put to the meeting was declared carried.

 

For:         Crs Knight, Amos, Cecato, Rhoades, Swan and Townley

Against:  Cr Adendorff

Carried

 

Questions on notice

No questions on notice.

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

Close of Meeting

The Meeting closed at 5.30pm.

Confirmed:  9 July 2020.

 

...................................................

Denise Knight

Mayor