Coffs Harbour City Council

17 June 2020

 

Ordinary Council Meeting

 

The above meeting will be held remotely via audio-link on:

 

Thursday, 25 June 2020

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Public Forum

4.         Disclosure of Interest

5.         Apologies

6.         Leaves of Absence

7.         Mayoral Minute

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Questions On Notice

19.      Matters of an Urgent Nature

20.      Consideration of Confidential Items (if any)

21.      Close of Ordinary Meeting

 

 

Steve McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM20/12         Revised Council Meeting Dates - 2020.......................................................... 3

GM20/13         Council s355 Committee - Appointment of a Nominee............................ 6

GM20/14         Withdrawal of the application for a part day public holiday for the 2020 Coffs Harbour Gold Cup due to COVID-19................................ 8

GM20/15         2017-2022 Delivery Program (Year 4), 2020/21 Operational Plan, 2020/21 Delivery Program Budgets and 2020/21 Fees And Charges.............. 11

Directorate Reports - Business Services

BS20/36          Making of Rates and Charges 2020/21...................................................... 322

BS20/37          Granting of Voluntary Pension Rebates for 2020/21....................... 333

BS20/38          Bank and Investment Balances for May 2020....................................... 336

BS20/39          Monthly Financial Performance Report for the Month Ended 31 May 2020.......................................................................................................................... 357

BS20/40          2020-21 Environmental Levy Grants Program..................................... 373

Directorate Reports - Sustainable Communities

SC20/31          Coffs Harbour Local Strategic Planning Statement 2020 - Post Exhibition............................................................................................................. 384   


GM20/12      Revised Council Meeting Dates - 2020

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM20/12  Revised Council Meeting Dates 2020  

 

Executive Summary

To seek Council’s endorsement of additional Ordinary Council meeting dates in the 2020 calendar year due to the postponement of the 2020 Local Government Election in response to the COVID-19 Pandemic.

 

 

Recommendation:

That Council schedule ordinary meetings at 5:00pm on Thursday 10 September 2020, 24 September 2020 and 8 October 2020.

 

Report

Description of Item:

On 28 November 2019, Council resolved to schedule the ordinary Council meeting dates for 2020. It is Council’s practice to schedule meetings on the second and fourth Thursdays of each month (not including December and January). At the time, the local government elections were due to be held on 12 September 2020 and, as a result, no meetings were scheduled for 10 September, 24 September and 8 October 2020.

 

Since this time, the 12 September 2020 local government elections were postponed due to the COVID-19 Pandemic, meaning that Council can now hold ordinary meetings on 10 September, 24 September and 8 October 2020.

 

This report is seeking to schedule ordinary meetings on 10 September, 24 September and 8 October 2020.

Issues:

The Local Government Act states that councils are to meet at least ten times a year in different months.  The proposed changes to the 2020 ordinary meeting schedule still meets this requirement.

Options:

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation being the proposed council meeting dates provided to Council and then adopt.

3.    Reject the recommendation provided to Council, however this could impact Council business as there would be no scheduled ordinary meetings between 27 August and 22 October 2020.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of this report.

•     Social

There are no social impacts as a result of this report.

•     Civic Leadership

The notification of Council Meeting dates to the community is consistent with the Council’s MyCoffs Community Strategic Plan, D.1 Our leaders give us confidence in the future.

•     Economic – Broader Economic Implications

There are no broader economic implications as a result of this report.

•     Economic - Delivery Program/Operational Plan Implications

The number of council meetings in a calendar year has no delivery program/operational plan implications.

Risk Analysis:

This is not applicable to this report.

Consultation:

Internal consultation has occurred.

Related Policy, Precedents and / or Statutory Requirements:

Council’s policy is to meet on the second and fourth Thursday of each month at 5.00 pm.  Council has changed meeting dates by resolution as the need has arisen.

 

s318B of the Local Government Act provides for postponement of elections.

 

s365 of the Local Government Act provides for Council to meet at least ten times a year in different months.

Implementation Date / Priority:

Quarterly advertisements and a media release will be issued to advise the community.

Conclusion:

The revised table of proposed council meetings for 2020 is attached for endorsement by Council.

 

 

 


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GM20/13      Council s355 Committee - Appointment of a Nominee

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

Nominations to become members of Council advisory and facility management committees require appointment by Council resolution.  This report is seeking the appointment of a community member to a Council s355 facility management committee.

 

 

Recommendation:

That Council appoint Alice Rehwinkel to the s355 Nana Glen Sport Recreation and Equestrian Centre Facility Management Committee.

 

Report

Description of Item:

As part of the normal functioning of council committees, community members and councillors are nominated to fill vacant positions.  For nominees to be appointed, they need to be resolved by Council.

 

Committee Nominees

Alice Rehwinkel has been nominated for appointment to the Nana Glen Sport Recreation and Equestrian Centre Facility Management Committee.

Ms Rehwinkel applied due to resignation of a previous member of the committee who was involved in the local pony club. As Ms Rehwinkel is also involved in the local pony club the Committee agreed that she would be a suitable nominee.

Issues:

There are no issues identified regarding this report.

Options:

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation provided to Council and then adopt.

3.    Reject the recommendation provided to Council.

Sustainability Assessment:

•     Environment

There are no environmental impacts relating to this report.

•     Social

The care, control and management of these local community facilities by local residents and local community groups enable a sense of community ownership, community involvement and development and overall community well-being.

 

Appointing community members to Council committees also recognises and uses the valuable contribution the community makes for the effective provision of Council’s functions.

•     Civic Leadership

This approach is consistent with the Council’s MyCoffs Community Strategic Plan:

 

-    A.1 A vibrant and inclusive place.

-    B.2 A community achieving its potential.

Economic – Broader Economic Implications

Committees are formed to help Council facilitate services and functions using community volunteers with varied expertise.  Broadly this taps into the wealth of community knowledge and experience, whilst acknowledging and supporting local skills.

•     Economic - Delivery Program/Operational Plan Implications

These committees strive to be self-funding but most require a contribution from Council and this is resolved within Council’s Operational Plan and budget setting process.  Most committees involve Council in technical, secretarial or administration costs.  The time and assistance given to Council by volunteers represents significant cost savings to the organisation.

Risk Analysis:

There are no specific risks associated with the appointment of committee members.

Consultation:

Consultation has occurred and continues to occur with various stakeholders involved in each of these committees.

Related Policy, Precedents and / or Statutory Requirements:

S 355 and s377 Local Government Act 1993

Implementation Date / Priority:

Immediate.

Conclusion:

That Council endorses the recommendations within this report.

 


GM20/14      Withdrawal of the application for a part day public holiday for the 2020 Coffs Harbour Gold Cup due to COVID-19

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  GM20/14  Part Day Public Holiday Letter from the Coffs Harbour Racing Club  

 

Executive Summary

The purpose of this report is to seek Council’s endorsement to withdraw its application for a local part day public holiday for the 6 August 2020 Coffs Harbour Gold Cup.  This is in response to restrictions that have arisen from the public health order following the COVID-19 Pandemic and a request from the Coffs Harbour Racing Club.  It is anticipated that this withdrawal will not apply to the application for a part day public holiday for the 2021 Gold Cup.

 

Recommendation:

That Council seek withdrawal of Coffs Harbour City Council’s application for a local part day public holiday for the 6 August 2020 Coffs Harbour Gold Cup.

 

Report

Description of Item:

On 28 November 2019, Council resolved to apply for a local part day public holiday (12noon to 5.30pm) on the first Thursday in August 2020 and 2021 for the Coffs Harbour Gold Cup.  As a result of the current COVID-19 pandemic, the NSW Government public health order restrictions have led to the Coffs Harbour Racing Club reconsidering the event for 2020. 

 

Recently, the Department of Premier and Cabinet (DPC) advised Council that the application for the 2020 and 2021 local part day public holiday had not progressed pending developments with the public health order restrictions.  DPC advised that since the public health orders were issued earlier this year, most scheduled 2020 local public holidays in NSW have either been cancelled or their applications withdrawn after consultation with the relevant council.

 

Following communications with the Coffs Harbour Race Club, the Club have advised Council that, due to the current situation and restrictions, they would like Council to consider the withdrawal of the public holiday application for 2020.

 

This report is therefore seeking Council’s endorsement to withdraw its application for the part day public holiday for the 6 August 2020 Coffs Harbour Gold Cup.  It is expected that this withdrawal will not apply to the application for a part day public holiday for the 2021 Gold Cup.

Issues:

If the application for a part day public holiday is not withdrawn and is gazetted, there are potential financial implications for businesses in the Local Government Area.

Options:

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation and then adopt.

3.    Reject the recommendation provided to Council, which means that Council will advise the Department of Premier and Cabinet that it wishes to proceed with the application for the 2020 local part day public holiday.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of this report.

•     Social

This report recognises the social impact of the COVID-19 pandemic.

•     Civic Leadership

Withdrawing the application for a local part day public holiday for 2020 in response to the COVID-19 pandemic is consistent with the MyCoffs Strategy B.1 A thriving and sustainable local economy.

•     Economic – Broader Economic Implications

There are no broader economic implications to Council.

•     Economic - Delivery Program/Operational Plan Implications

There would be a positive implication on the Operational Plan budget as staff will be present at work on this day as normal.

Risk Analysis:

There is a reputational risk should Council not resolve to withdraw the application.  This would also extend to a potential financial risk to businesses in the local government area.

Consultation:

Consultation has occurred with the Coffs Harbour Racing Club and Department of Premier and Cabinet.

Related Policy, Precedents and / or Statutory Requirements:

Public Holidays Act 2010

Implementation Date / Priority:

Immediate.

Conclusion:

It is recommended that Council seek the withdrawal of Coffs Harbour City Council’s application for a local part day public holiday for the 6 August 2020 Coffs Harbour Gold Cup.

 


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GM20/15      2017-2022 Delivery Program (Year 4), 2020/21 Operational Plan, 2020/21 Delivery Program Budgets and 2020/21 Fees And Charges

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  GM20/15  2017-2022 Delivery Program Year 4

ATT2  GM20/15  2020/21 Operational Plan

ATT3  GM20/15  2020/21 Delivery Program Budgets

ATT4  GM20/15  2020/21 Fees and Charges

ATT5  GM20/15  Internal Review of Delivery Program and Operational Plan Actions

ATT6  GM20/15  Community Submissions - Response

ATT7  GM20/15  CONFIDENTIAL Community Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

Council endorsed the Draft 2017-2022 Delivery Program (Year 4), Draft 2020/21 Operational Plan, Draft Delivery Program Budgets 2020-2021 and Draft 2020/21 Fees and Charges on 14 May 2020.  The draft documents were subsequently placed on public exhibition for 28 days.  The exhibition was publicised and the community was invited to provide feedback.  A total of 18 community submissions were received and considered in Council’s review of the draft documents.

The revised Delivery Program, Operational Plan, Budgets, Fees and Charges are now presented for consideration.  If adopted, these documents will be implemented from 1 July 2020.

In line with changes to Integrated Planning and Reporting requirements for 2020, declared by the NSW Government as a result of the COVID-19 emergency, Council’s Delivery Program will apply for an additional 12 months (2021/22).  The draft Year 5 program will be developed during 2020/21 and presented to Council for consideration in the second quarter of 2021.

There have been changes made to the financial estimates for the 2020/21 General Fund Budget since the draft Budget was exhibited.  These changes are documented in the body of the report and result in a decrease in the 2020/21 General Fund Budget deficit, excluding capital revenue, of $610,000.

The 2020/21 Consolidated Budget will deliver a projected deficit, excluding capital revenue, of $5,058,000.  This is comprised of General Fund Budget deficit of $9,566,000, Water Fund Budget surplus of $3,060,000 and Sewer Fund Budget surplus of $1,448,000.

 

Recommendation:

That Council:

1.   Adopt the 2017-2022 Delivery Program (Year 4) (Attachment 1), 2020/21 Operational Plan (Attachment 2), Delivery Program Budgets 2020-2021 (Attachment 3), and 2020/21 Fees and Charges (Attachment 4).

2.   Note that the 2020/21 Consolidated Budget will deliver a projected deficit of $5,058,000 excluding capital revenue.

3.   Inform persons who made a submission on the draft Integrated Planning and Reporting documents of Council’s decision.

 

Report

Description of Item:

Under the Integrated Planning and Reporting (IPR) provisions of the Local Government Act, Council is required to prepare a four-year Delivery Program outlining the activities it will pursue to help achieve the objectives of the MyCoffs Community Strategic Plan. With the 12-month postponement of the Local Government elections to 2021 – due to the impacts of the COVID-19 pandemic – the current Delivery Program has been extended to cover a fifth year (2021/22).

 

A subsidiary of the Delivery Program is the Operational Plan, which details the actions to be undertaken in a single financial year.  They are supported by four-year financial estimates, annual budgets and a one-year schedule of Council Fees and Charges.  The IPR documents are informed by Council’s long-term Resourcing Strategy.

 

On 14 May 2020, Council resolved (2020/104) to place the Draft 2017-2022 Delivery Program (Year 4); Draft 2020/21 Operational Plan; Draft 2020/21 Delivery Program Budgets; and Draft 2020/21 Fees and Charges on public exhibition for a minimum period of 28 days.  The draft documents were placed on public exhibition from 18 May to 15 June 2020 and 18 submissions were received.

 

After considering community submissions, Council is usually required to adopt the final suite of IPR documents by 30 June each year.  This year, the Office of Local Government has extended that deadline to 31 July – again, as a result of the uncertainty caused by the pandemic.  To minimise disruption to the organisation’s business processes and the scheduled roll-out of community services, Council has elected to maintain its normal timeframes with a view to implementing the 2017-2022 Delivery Program (Year 4) from 1 July 2020.

Issues:

The 2017-2022 Delivery Program (Year 4) document, as presented, reflects the current status and focus areas of Council’s activities.

 

Strategic and operational planning processes and intensive budgetary analysis will continue during 2020/21 to develop Council strategies to help address the impacts of the COVID-19 pandemic as they emerge.  As a result, the Delivery Program and Budgets will be reviewed regularly during 2020/21, with any necessary amendments and additions tabled with Council as part of the Quarterly Budget Review process.

 

Similar planning will be undertaken during the year to assist in the scheduling of a full range of projects and programs for 2021/22.  A Draft 2017-2022 Delivery Program (Year 5) will be developed and presented to Council for consideration in the second quarter of 2021.  Once the election is conducted (in September 2021), Council will commence its next cycle of Integrated Planning and Reporting and a new Delivery Program will be developed by the incoming Council.

 

·     Delivery Program and Operational Plan

Each year, Council reviews its operations to ensure the organisation is positioned to help implement the Coffs Harbour LGA MyCoffs Community Strategic Plan (CSP).  The activities that Council has nominated to undertake in its 2017-2022 Delivery Program (Year 4) and 2020/21 Operational Plan are intended to help fulfil the objectives of the MyCoffs CSP.

 

The Delivery Program is a multi-year blueprint for Council; all of the organisation’s plans, projects, actions and funding allocations are directly linked to the Delivery Program.  The Operational Plan is a subsidiary of the Delivery Program, identifying the business of Council - through the provision of services and facilities - during the 2020/21 financial year.

 

The Delivery Program and Operational Plan are set out according to Council’s organisational structure.  Updates on the projects, ongoing activities and metrics provide the foundation for Council’s Six-monthly Reports and Annual Report.

 

·     Community Consultation and Submissions:

The Draft Delivery Program, Draft Operational Plan, Draft Budgets and Draft Fees and Charges were placed on public exhibition for a 28-day period from Monday, 18 May until Monday, 15 June 2020.

 

The draft documents could be accessed via the Have Your Say section of Council’s website: www.coffsharbour.nsw.gov.au.  Following the easing of COVID-19 restrictions, printed copies were also displayed at Council’s Administrative Centre and at the three branches of the City Library (Coffs Harbour, Woolgoolga and Toormina).

 

The public exhibition process was promoted on Council’s website and in the media.  All promotional material encouraged the community to consider the draft documents and provide feedback to Council.  Community submissions could be made online or by mail.

 

During the public exhibition period, Council received 18 submissions.  Each submission was acknowledged and referred to relevant staff for comment to assist in the consideration of the points raised.

 

The following table outlines the number of submissions and the issues that were raised:

Issue

Number of submissions

Request for road reconstruction – Aubrey Crescent.

1

Request for a foot path along Safety Beach drive from Mariner Drive to the beach entrance.

1

Request for roadworks, footpath construction and clearing of undergrowth on City Hill.

2

Request for cycleway improvements between Woolgoolga and Corindi.

1

Request for the completion of Stage 2 of the Sandy Beach Reserve footpath and pedestrian access to the beach (south).

10

Northern Beaches Residents Association request:

- Timeframes for the integration of the Woolgoolga Town Centre Masterplan into the LEP/DCP;

- Status and programming details for the Transport Strategy;

- Plans for major projects including the West Woolgoolga footbridge and the Whale Trail.

1

Request for the urgent expansion of the Jetty Memorial Theatre.

1

Woolgoolga and Northern Beaches Chamber of Commerce request:

- The integration of the Woolgoolga Town Centre Masterplan into the LEP/DCP;

- The status and timeframe of the Woolgoolga Transport Strategy;

- Input on the development of the Whale Trail;

- Support for the Woolgoolga Lake Working Group;

- The reconstruction and relocation of the Woolgoolga War Memorial as part of the Woolgoolga Heritage Walk;

- The construction of a new flagpole located with the proposed War Memorial Site.

1

Total

18

 

Council acknowledges the input from those in the community who have made submissions, and the issues put forward have been carefully evaluated as detailed in attachment 6.  However, it is considered that the proposed prioritisation of Council works and services should remain unchanged at this time and no amendments be made to the Delivery Program or Operational Plan as a result of the matters raised in the submissions.

 

Full copies of the submissions received are at Confidential Attachment 7.

·     Internal Review of Delivery Program and Operational Plan actions

Since the adoption of the draft documents for public exhibition, an internal review has resulted in amendments to a number of actions detailed in the Delivery Program (DP) and the Operational Plan (OP). These relate to re-assessed operational priorities, budgetary, delegation and timeframe adjustments, or document formatting changes.  The amendments are detailed in Attachment 5 to this report.

 

·     Internal Review of Budget Items

During the exhibition period, an internal review in Council has identified the following issues to be addressed:

 

ISSUE

ACTION

Permanent removal of credit card surcharging

Council resolved on 26 March 2020 as part of COVID measures.

Budget Impact:  Increases General Fund deficit by $52,800 (ongoing).

Northern Beaches Multi-Purpose Centre

Additional $10M BBRF Infrastructure grant approved during exhibition period. Per Council report on 12 December 2019 in addition to NSW government grant commitment of $8M, Council obligated to provide funding of $5.144M as total project build estimated at $23.144M.  Council’s contribution of $5.144M is detailed as:

-     $985,000 S7.11 Contributions already collected;

-     $663,000 water and sewer one-off contribution;

-     $3,496,000 internal water / sewer fund loan (to be recouped from S7.11 developer contributions.

-     Budget Impact: No impact on General Fund deficit. Reduces Water and Sewer Fund surplus by $331,500 each.

Budget Impact: 2020/21 Budget of $4.663M to be funded $663,000 one-off water and sewer contribution and $4M grant.  Reduces General Fund deficit by $663,000 and reduces Water and Sewer Fund surpluses by $331,500 each.

Sandy Beach Masterplan: Sandy Beach Active Youth Space

Per grant approval. Project cost $300,000, funded $150,000 SCCF grant and $150,000 contribution from Regional Park Trust.

Budget Impact:  No impact on General Fund.

Woolgoolga Whale Trail Project

Per grant approval. Project cost $1.1M, fully funded by Department of Infrastructure and Transport grant.

Budget Impact:  No impact on General Fund.

An allocation of funds be made to the sports precinct to offset  the additional flooding works created as a result of the adopted Management Plan for Boambee / Newports Creek Estuary

Budget Impact:  No impact on General Fund.  These capital works of $850,000 are funded by the Flood Mitigation reserve.

An external loan of $2,600,000 is proposed for 2020/21 for the construction of a fit for purpose storage facility

As discussed further in the report this borrowing was initially proposed for 2019/20 however when the Expressions of Interest were considered at the Council meeting of 28 May 2020, Council resolved to receive a more detailed report on the proposed storage facility.

Budget Impact:  No impact on General Fund.

Temporary Community Organisation Assistance Program

Council resolution 2020/127 dated 11 June 2020, that Council include the consideration of $50,000 in the final 2020/21 Operational Plan Budget.

Budget Impact:  Increases the General Fund deficit by $50,000.

 

·     Budget Impact on Ratepayers

-     Residential

In September 2019, IPART set a 2.6% rate peg increase in ‘General Income’ for 2020/21.  Accordingly, the ‘average’ residential property can expect a total rates and charges increase (including annual access charges and water usage charges) of approximately $97.96 per annum (or $1.88 per week) which is a 2.60% increase from 2019/20.

 

-     Business City Centre

The deferral of the Business City Centre Special Rate Variation (SRV) results in a general rate yield reduction of $806,892 (Business City Centre rates are brought into line with the Business rate for 2020/21).

 

-     Flood Mitigation SRV

The expiry of the Flood Mitigation Works Special Rate Variation has resulted in a general rate yield reduction of $2,027,044.

 

The impacts on the total rates and charges payable for ‘average’ property-owners are shown on page 42 onwards of the 2020/21 Operational Plan.

 

·     2020-2021 Financial Estimates

The 2020/21 budget result forecast an estimated underlying deficit before capital revenue, of $5,058,000.  As previously described, this result has been impacted by the COVID-19 pandemic.  Additionally, the special rate variation which had been in place for non-urban flood mitigation works has expired and will not be charged this financial year.  This reduction has had a detrimental impact on the budget of approximately $2M.

 

The 2020/21 Budget is now comprised of estimated results of $9.566M deficit for the General Fund, $3.06M surplus for the Water Fund and $1.448M surplus for the Sewer Fund.  A review of the financial estimates for each fund is as follows:

 

-     General Fund

The draft financial estimates for Council’s General Fund project the following accrual results:

Year

Financial Estimate after Capital Revenue ($)

 

Financial Estimate before Capital Revenue ($)

 

2020/21

38,853,000

Surplus

(9,566,000)

Deficit

 

The changes from the draft to the revised Financial Estimates are reconciled as follows:

 

Draft to Revised Financial Estimates Reconciliation

Financial Estimate before Capital Revenue ($)

General Fund Draft

(10,126,000)

Permanent removal of credit card surcharging

(53,000)

Northern Beaches Multi-Purpose Centre

663,000

Temporary Community Organisation Assistance Program

(50,000)

General Fund Revised

(9,566,000)

 

Operational incomes and expenditures are tightly budgeted and have been subject to constant scrutiny in recent years.

 

There are significant capital works planned which are funded from rate variations, trading operations, grants, loans, S7.11 contributions, reserves, etc.

 

Council's revenues are gradually increasing (excluding the current impact of the COVID-19 pandemic) and savings are being realised to meet appropriate expenditure levels in relation to operations, particularly infrastructure maintenance, asset renewals and capital works.

 

-     Water and Sewerage Funds

Both the Water and Sewer Funds have undertaken substantial programs of capital works in recent years.  These works have been essential to maintain the integrity of the infrastructure and liveability of our city.  These programs have been funded by a combination of loan funds, developer contributions, reserve funds and grants.

 

Water and Sewer charges have been held to reasonable increases in recent years, despite the significant loan repayments that require to be serviced.  The Delivery Program provides for operating surpluses in the Sewer and Water Funds.  Details are set out below:

 

§ Water Fund

Year

Financial Estimate after Capital Revenue ($)

 

Financial Estimate before Capital Revenue ($)

 

2020/21

5,760,000

Surplus

3,060,000

Surplus

 

The changes from the draft to the revised Financial Estimates are reconciled as follows:

Draft to Revised Financial Estimates Reconciliation

Financial Estimate before Capital Revenue ($)

Water Fund Draft

3,392,000

Contribution to Northern Beaches Multi-Purpose Centre

(332,000)

Water Fund Revised

3,060,000

 

§ Sewer Fund

Year

Financial Estimate after Capital Revenue ($)

 

Financial Estimate before Capital Revenue ($)

 

2020/21

4,048,000

Surplus

1,448,000

Surplus

 

The changes from the draft to the revised Financial Estimates are reconciled as follows:

Draft to Revised Financial Estimates Reconciliation

Financial Estimate before Capital Revenue ($)

Sewer Fund Draft

1,779,000

Contribution to Northern Beaches Multi-Purpose Centre

(331,000)

Sewer Fund Revised

1,448,000

 

-     Pensioner Rebates

Council will write off about $3.32M in pensioner rates and charges in 2020/21.  Of this, Council voluntarily forgoes approximately $643,000.  Council is required to forgo the remaining $2.68M under State Government legislation.

 

The amount Council is reimbursed by the State Government is approximately $1.47M, leaving an overall cost to Council of approximately $1.21M.

 

-     Proposed Loan Borrowings for 2020/21

It is proposed that during the 2020/21 financial year, the Council will borrow funds for the Cultural and Civic Space Project of an amount of $16,629,158.  This is the first tranche of borrowing for the project with the remaining borrowing to occur in the 2021/22 financial year.

 

An external loan of $2,600,000 is proposed for 2020/21 for the construction of a fit for purpose storage facility to encompass the cultural collections for both the Regional Museum and Gallery, corporate storage and property storage capable of fulfilling Council's off site storage requirements for the next 30 years.  The space will also include work spaces for collection related roles, the digitisation project and associated volunteers.  This borrowing was initially proposed for 2019/20; however, when the Expressions of Interest were considered at the Council meeting on 28 May 2020, Council resolved to receive a more detailed report on the proposed storage facility.  As a result of this resolution the project and proposed loan have now been included in 2020/21 budgets.

 

-     Internal Review of 2020/21 Fees and Charges

As a result of internal reviews, the following amendments have been made to the 2020/21 Draft Fees and Charges as endorsed by Council on 14 May 2020.

 

Description

Fee or Charge

Comment

Credit card surcharging fee from Council’s draft fees and charges for 2020/21.

0.6% of payment

Fee permanently removed.

Encourages use of preferred payment channels for Council.

Private Works Administration Fee

15% of Works + GST

Fee permanently removed.

Now built into the pricing for works.

Water Carrier Business – Approval to Operate under Local Government (S68) - One Year Approval

171.00 each

Fee permanently removed.

This is a duplicate fee that was included in Water Services.

Water Carrier Business – Approval to Operate under Local Government (S68) - Two Years Approval

315.00 each

Fee permanently removed.

This is a duplicate fee that was included in Water Services.

Development Application (Tree Removal) LEP 2000 - where No VMP or Ecological Assessment Report Required

130.00 each

Fee renamed to remove reference to LEP 2000 which no longer exists.

Development Application (Tree Removal) LEP 2000 - where a VMP or Ecological Assessment Report Required

480.00 each + Inspection Cost

Fee renamed to remove reference to LEP 2000 which no longer exists.

Onsite Sewer Management System (OSSM) - HIGH risk - Administration, including Inspection Fee

216.00 per year

Correction to rate, was 210.00.

3% increase was inadvertently not applied in Draft document.

Onsite Sewer Management System (OSSM) - MEDIUM risk - Administration, including Inspection Fee

72.00 per year

Correction to rate, was 70.00.

3% increase was inadvertently not applied in Draft document.

Onsite Sewer Management System (OSSM) - LOW risk - Administration, including Inspection Fee

36.00 per year

Correction to rate, was 35.00.

3% increase was inadvertently not applied in Draft document.

Options:

This report aims to facilitate the structured roll-out of Council programs as well as enabling compliance with legislative requirements.  At this time, the following options are available to Council:

1.    Adopt the recommendation provided to Council; this will enable the documents to be finalised within the legislated timeframe.

2.    Amend the recommendation provided to Council; depending on the nature of the amendment this may impact on the structure and content of the documents and Council’s ability to finalise the budget and strategic planning process according to the set timeframe.

3.    Reject the recommendation provided to Council; this will impact on Council’s ability to finalise the budget and strategic planning process according to schedule.  Failure to adopt the documents by 31 July would represent a breach of the Local Government Act.

Sustainability Assessment:

•     Environment

There are no environmental impacts associated with the preparation or content of this report; however, the documents provide a foundation to support the maintenance and enhancement of Council programs to protect the Coffs Harbour local government area environment.

•     Social

The documents include a range of strategies to enhance the social development of the Coffs Harbour local government area.

•     Civic Leadership

The documents are key components of the Integrated Planning and Reporting framework which enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve strategic objectives.  The documents have been informed by the MyCoffs Community Strategic Plan.

The COVID-19 crisis represents a time of uncertainty across the community and region.  Council continues to deliver its program of community-led priorities and support across the Local Government Area.

•     Economic – Broader Economic Implications

Council has undertaken a number of initiatives to assist the community through the COVID-19 pandemic and will continue to monitor the needs of the community and provide assistance where it is able to without a detrimental impact on essential service provision.

 

The documents incorporate budgetary projections based on the approved 2.6% ‘rate peg’ allowance for 2020/21.  The additional costs that ratepayers will face in 2020/21 have been kept to a minimum.  As always, cost implications have to be balanced against the positive economic impact of maintaining and enhancing Council programs and services across the local government area.

•     Economic - Delivery Program/Operational Plan Implications

The impacts of the COVID-19 pandemic on Council business are being monitored on an ongoing basis to facilitate the development and implementation of local response and recovery strategies.  As a result, the Delivery Program and Budgets will be reviewed regularly during 2020/21, with any necessary amendments and additions tabled with Council as part of the Quarterly Budget Review process.

 

The development and implementation of the Delivery Program, Operational Plan, Budgets and Fees and Charges documents are accommodated within Council’s budget structure.  This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

The preparation of Delivery Program, Operational Plan, Budgets and Fees and Charges documents is a legislative requirement.

Consultation:

The Draft Delivery Program, Operational Plan, Delivery Program Budgets and Fees and Charges documents are developed through a lengthy and comprehensive consultation process involving staff across Council.  It includes a review of the works and services that Council delivers for the Coffs Harbour community and a review of the organisation’s budgetary capacity to support and enhance these programs.

 

On 14 May 2020, Council resolved (2020/104) to place the Draft 2017-2022 Delivery Program (Year 4); Draft 2020/21 Operational Plan; Draft 2020/21 Delivery Program Budgets; and Draft 2020/21 Fees and Charges on public exhibition for a minimum period of 28 days.  The draft documents were placed on public exhibition from 18 May to 15 June 2020 and 18 submissions were received.  The public submissions have been addressed earlier in this report.

 

Once the Delivery Program and associated documents have been adopted by Council, final responses will be sent to each submission writer advising of the outcome of their submission.

Related Policy, Precedents and / or Statutory Requirements:

Sections 404 and 405 of the Local Government Act 1993 detail requirements in relation to a Council’s Delivery Program and Operational Plan.

 

Additional requirements for the Operational Plan are set out in Local Government (General) Regulation 2005 – Clause 201 (relating to the content of Council’s annual statement of revenue policy) and Clause 203 (relating to reporting requirements for budget review statements and estimates revisions).

Implementation Date / Priority:

Subject to Council approval, the finalised documents will be posted on Council’s website by
30 June 2020.  At that time, printed (paper) copies of the documents will be distributed to Council and Library display points.

 

The Delivery Program (Year 4) and associated documents will be implemented by Council from
1 July 2020.

 

Council will provide written responses to people who made submissions to the Draft Delivery Program, advising them of the outcome of their submissions.

Conclusion:

The public exhibition of the draft 2017-2022 Delivery Program (Year 4) and supporting documents has concluded.  Community submissions have been considered during the subsequent review of the draft documents.

 

The COVID-19 pandemic has introduced a significant level of uncertainty in the budget preparation and review processes.  Council will continue to develop and implement response and recovery strategies to help minimise the impacts of the pandemic across the Coffs Harbour community.  Accordingly, the Delivery Program and Budgets will be reviewed regularly during 2020/21, with any changes presented to Council as part of the Quarterly Budget Review process.

 

At this time, the revised documents represent a considered and responsible strategy that will enable Council to continue to meet the needs of the community in the Coffs Harbour local government area while maintaining the long-term financial sustainability of the organisation.

 

It is recommended that Council adopt the revised 2017-2022 Delivery Program (Year 4), 2020/21 Operational Plan, Delivery Program Budgets 2020-2021, and 2020/21 Fees and Charges, in line with the timeframes and legislative requirements set out in the Integrated Planning and Reporting provisions of the Local Government Act.

 

 

 


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BS20/36       Making of Rates and Charges 2020/21

Author:                        Section Leader Financial Support

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              Nil

 

Executive Summary

The rates and annual charges for 2020/21 have to be formally ‘made’ under Section 535 of the Local Government Act, 1993, by Council resolution.  The rates and charges are required to be made by 1 August of each year.

 

The Ordinary Rate structure detailed in this report incorporates an increase in Council’s General Income of 2.6% for 2020/21, being the rate peg approved by IPART.

 

This report seeks adoption of Rates and Charges which are required to achieve income yields in support of Council’s 2020/21 Operational Plan.

 

Recommendation:

That Council:

1.       Make an Ordinary Rate - Residential, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.33808 cents) in the dollar with a Base Amount of $412.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Residential’.

2.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.85195 cents) in the dollar with a minimum rate of $650.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Business’ except land under the sub-category of Business named ‘City Centre Business’.

3.       Make an Ordinary Rate – City Centre Business, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.85195 cents) in the dollar with a minimum rate of $650.00 for all rateable land in the Coffs Harbour LGA sub-categorised as ‘City Centre Business’.

4.       Make an Ordinary Rate – Farmland, pursuant to Section 494 of the Local Government Act, for 2020/2021 of (0.33808 cents) in the dollar and a Base Amount of $412.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Farmland’.

5.       Make a Special Rate – Environmental, pursuant to Section 495 of the Local Government Act, for 2020/2021 on all rateable land in the Coffs Harbour LGA of (0.00954 cents) in the dollar with a Base Amount of $21.95.

6.       Make an Annual Charge for Domestic Waste Service – Occupied, pursuant to Section 496 of the Local Government Act, for 2020/2021 on all occupied rateable land, categorised Residential or Farmland, to which a domestic waste service is (or able to be) provided.

The amount of the annual charge will be the amount derived by applying the formula: C = S x UD

Where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1), whichever is the greater, and 'UD' (Unit Price Domestic Waste) is $695.00.

Subsidiary (or extra) Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2020/2021 will incur the following annual charges per service:

6.1     Domestic General Waste Service - $309.00

6.2     Domestic Recycling Service - $113.00

6.3     Domestic Recycle Upgrade Service - $41.00

6.4     Domestic Organic Waste Service - $195.00

6.5     Domestic Supply of Bins Service - $125.00

6.6     Domestic Bin Reinstatement Fee - $105.00 per bin

7.       Make an Annual Charge for Domestic Waste – Vacant Land, pursuant to Section 496 of the Local Government Act, for 2020/2021 of $174.00, on all vacant rateable land categorised Residential and Farmland, to which a domestic waste service is available.

8.       Make an Annual Charge for Non-Domestic Waste – Occupied, pursuant to Section 501 of the Local Government Act for 2020/2021 on all occupied rateable land categorised Business or sub-categorised City Centre Business, to which a waste collection service is provided (or is able to be provided).

The amount of the annual charge will be the amount derived by applying the formula:
C = S x UB, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1) whichever is the greater and 'UB' (Unit
Price - Non Domestic) is $695.00.

Subsidiary (or extra) Non-Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2020/2021 will incur the following annual charges per service:

8.1     Non-Domestic General Waste Service - $309.00

8.2     Non-Domestic Recycling Service - $113.00

8.3     Non-Domestic Recycle Upgrade Service - $41.00

8.4     Non-Domestic Organic Waste Service - $195.00

8.5     Non-Domestic Supply of Bins Service - $125.00

8.6     Non-Domestic Bin Reinstatement Fee - $105.00 per bin

9.       Make an Annual Charge for Non-Domestic Waste – Vacant Land, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $174.00, on all vacant rateable land categorised Business or sub-categorised City Centre Business to which a non-domestic waste service is available.

10.     Make an Annual Charge for Non-Rateable (Non-Domestic) Waste Service, pursuant to Section 496(2) of the Local Government Act, for 2020/2021 on all occupied non-rateable properties to which a waste collection service is provided.

The amount of the annual charge will be the amount derived by applying the formula:

C = S x UN, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided for collection or the number of separate occupations, or one (1) whichever is the greater and 'UN' (Unit Price Non-Rateable) is $695.00.

Subsidiary (or extra) Non-Rateable (Non-Domestic) Waste Services pursuant to Section 501 of the Local Government Act, for 2020/2021 will incur the following annual charges per service:

10.1   Non-Rateable General Waste Service - $309.00

10.2   Non-Rateable Recycling Service - $113.00

10.3   Non-Rateable Recycle Upgrade Service - $41.00

10.4   Non-Rateable Organic Waste Service - $195.00

10.5   Non-Rateable Supply of Bins Service - $125.00

10.6   Non-Rateable Bin Reinstatement Fee - $105.00 per bin

11.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land categorised Residential or Farmland, EXCEPT land prescribed under Section 552 (3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be $922.00 per occupation or $636.00 for vacant land.

 

12.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 on all rateable land categorised Business or within the Business subcategory ‘City Centre Business’ EXCEPT land prescribed under Section 552(3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be:

For vacant land - $636.00.

For occupied land the charge will be calculated using the formula:

SDF x MF x AC factor (with a minimum charge of $636.00).

Where:      SDF = Sewer Discharge Factor

MF = Meter Factor (refer to table 1 below)

AC factor = $903.00 (charge for 2020/2021).

Where no Council water service is installed on an occupied property (and able to be connected to the sewerage system) a Meter Factor (MF) equal to one (1) and a Sewer Discharge Factor (SDF) equal to 95% will be assumed for the calculation of the annual sewer access charge (i.e. 1 x 95% x $903.00 = $857.85).

Table 1 - Meter Charge Factors - Annual Sewer Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

Nil

 

13.     Make an Annual Charge – Private Sewer Pump Station Management Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land.

The amount of the annual charge will be $144.00 per private sewer pump station.

14.     Make an Annual Fee for On-site Sewage Administration (low risk systems), pursuant to Section 608 of the Local Government Act for 2020/2021 on each property on which an on-site sewage management system(s) is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPL where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPL' (Unit Price) is $36.00 for low risk on-site sewage systems.

15.     Make an Annual Fee for On-site Sewage Administration (medium risk systems), pursuant to Section 608 of the Local Government Act for 2020/2021 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPM here 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPM' (Unit Price) is $72.00 for medium risk on-site sewage systems.

16.     Make an Annual Fee for On-site Sewage Administration (high risk systems), pursuant to Section 608 of the Local Government Act for 2020/2021 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPH where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPH' (Unit Price) is $216.00 for high risk on-site sewage systems.

17.     Make an Annual Charge – Water Access Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land categorised Residential or Farmland EXCEPT: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a commercial farming purpose.

The amounts of the annual charge will be:

17.1.  For vacant land or land comprising a single residential dwelling or a lot within a strata plan - $149.00.

17.2.  For land on which is erected a building or buildings adapted for two or more separate occupations, including (but not limited to) a dual occupancy or residential flat building(s) not being part of a strata plan, the amount derived by applying the formula AC = T x $149.00 where 'AC' equals the Annual Charge, 'T' equals the number of separate occupations.

18.     Make an Annual Charge – Water Access Charges, pursuant to Section 501 of the Local Government Act, for 2020/2021 on all rateable land categorised Business (and sub-category City Centre Business) or Farmland except: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a residential purpose.

The amount of the annual charges will be:

18.1.  For vacant land or occupied land that is not connected to the water supply - $149.00.

18.2.  For land not included in (1) above the amount is derived by applying the formula: AC = MF x $149.00 where 'AC' equals the Annual Charge, 'MF' equals the aggregate of the charge factors for all meters on the property (see table 2 below for charge factors), and $149.00 is the unit price.

Table 2 – Meter Charge Factors - Water Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

1.00

 

19.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $16.25 per testable backflow device on rateable properties under the category of Residential or Farmland in respect of land prescribed under Section 552(1).

20.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $65.00 for the first testable backflow device and $16.25 for any additional testable backflow device(s) on rateable properties under the category of Business or sub-category of City Centre Business in respect of land prescribed under Section 552(1).

21.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $536.00 for each system able to be connected to the sewerage system (properties with this charge applied may also be charged an annual sewer access charge).

22.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2020/2021 of $536.00 for each system not yet on Council’s subsidised pump-out service and not able to be connected to the sewerage system.

23.     Make an Annual Charge for Effluent Removal (Special), pursuant to Section 501 of the Local Government Act, for 2020/2021 of $922.00 for each system not able to be connected to the sewerage system.  A subsidised effluent pump-out service is provided with this charge.

24.     Make an Annual Charge for Trade Waste, pursuant to Section 501 of the Local Government Act, for 2020/2021.  This annual charge is based on the number of trade waste generators at each property.

Table three shows the annual charge applicable for a particular number of trade waste generators at a property.

Table 3 – Annual Charge for Trade Waste

Number of Trade

Waste Generators

Annual Trade

Waste Charge

1

   $220.00

2 to 4

   $440.00

5 to 9

 $1,045.00

10 to 14

$2,035.00

15 to 19

$3,025.00

20 to 24

$3,960.00

25 to 29

30 to 34

$4,840.00

$5,720.00

>34

$6,600.00

Dump Point

  $443.00

 

25.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $3.18 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 1 (or Step 1) water usage charge.

26.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $4.77 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 2 (or Step 2) water usage charge.

27.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2020/2021 of $1.59 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 1 (or Step 1) raw water usage charge.

28.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2020/2021 of $2.39 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 2 (or Step 2) raw water usage charge.

29.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $3.18 per kilolitre for each kilolitre of water registered on any meter fitted to any Non-Residential property.

30.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $9.54 per kilolitre for each kilolitre of water registered on any meter fitted for providing a fire service at a property.

31.     Make a Sewer Usage Charge, pursuant to Section 502 of the Local Government Act, for 2020/2021 of $2.34 per kilolitre.  Sewerage discharge is based on water usage and varies depending on Sewer Discharge Factors (SDF) allocated to individual water meters on individual properties. Usage is generally determined with the use of meters, which in certain circumstances may not be directly connected to Council’s water supply.

32.     Make a Trade Waste Usage Charge (for compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2020/2021 charge period of $1.93 per kilolitre.

33.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 1 generators), pursuant to Section 502 of the Local Government Act, for the 2020/2021 charge period of $1.93 per kilolitre.

34.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2020/2021 charge period of $17.60 per kilolitre.

35.     Make an Annual Stormwater Management Service Charge, pursuant to Section 496A of the Local Government Act, for 2020/2021, to be applied against rateable properties categorised as Business or Residential within Council’s stormwater catchments.  The amount of the annual charges will be:

35.1.  Residential properties (not being strata units) - a flat charge of $25.00 will apply.

35.2.  For Residential Strata Units - a flat charge of $12.50 will apply.

35.3.  For Business properties (not being strata units) the charge is based on total (estimated) impervious land area using the following criteria:

Divide the total impervious land area by 350 square metres.  This will result in an amount which, (rounded up to the nearest whole number) is multiplied by $25.00.  This annual charge will therefore be an amount divisible by $25.00 with the minimum charge being $25.00 for properties having a land area of 350 square metres or less.

35.4.  For Business Strata Units (in a complex containing only business units) - the charge is determined by a method similar to that detailed in point (III) above, except that the total land area charge for the strata complex (being a multiple of the $25.00 charge) is further apportioned to individual strata units within the complex using the unit entitlement recorded for each unit.  A minimum charge of $5.00 per strata unit applies to calculated charges less than this amount.

35.5.  For Business Strata Units (in a mixed complex containing residential units) – the charge for these units will be the same as residential strata units being a flat charge of $12.50.

36.     Make an Interest Charge of 7.0%, pursuant to Section 566 of the Local Government Act, for the period 1 January 2021 to 30 June 2021 being the maximum amount determined by the Minister for Local Government; calculated daily on a simple basis, on overdue rates and charges (EXCEPT water, sewer and trade waste usage charges).

The interest rate has been set at 0.0% for the first half of 2020/21 financial year to
31 December 2020 in response to the COVID-19 financial impacts.

 

Report

Description of Item:

The rates and annual charges for 2020/21 have to be formally ‘made’ under Section 535 of the Local Government Act, 1993, by Council resolution.  The rates and charges are required to be made by 1 August each year.

 

The Ordinary Rate structure detailed in this report incorporates an increase in Council’s General Income of 2.6% for 2020/21, being the rate peg approved by IPART.

 

The following Rates and Charges are proposed to be ‘made’ for 2020/21:

 

1.    Ordinary (General) Rates (Section 494)

·   Residential – 0.33808 cents in the dollar with a Base amount of $412.00

·   Business – 0.85195 cents in the dollar with a Minimum of $650.00

·   Business (City Centre Business) – 0.85195 cents in the dollar with a Minimum of $650.00

·   Farmland – 0.33808 cents in the dollar with a Base amount of $412.00

 

2.    Environmental (Special) Rate (Section 495)

·   Environmental – 0.00954 cents in the dollar with a Base Amount of $21.95.

 

3.    Waste Management Charges (Sections 496, 496(2) and 501)

·   Domestic Waste – Occupied - $695.00 per service

·   Domestic Waste – Subsidiary General Waste Charge - $309.00 per service

·   Domestic Waste – Subsidiary Recycling Charge - $113.00 per service

·   Domestic Waste – Subsidiary Recycling Upgrade Charge - $41.00 per upgrade

·   Domestic Waste – Subsidiary Organic Waste Charge - $195.00 per service

·   Domestic Waste – Supply of Bins Charge - $125.00 per service

·   Domestic Waste – Bins Reinstatement Fee - $105.00 per bin

·   Domestic Waste – Vacant Land - $174.00 per assessment

·   Non-Domestic Waste – Occupied - $695.00 per service

·   Non-Domestic Waste – Subsidiary General Waste Charge - $309.00 per service

·   Non-Domestic Waste – Subsidiary Recycling Charge - $113.00 per service

·   Non-Domestic Waste – Subsidiary Recycling Upgrade Charge - $41.00 per upgrade

·   Non-Domestic Waste – Subsidiary Organic Waste Charge - $195.00 per service

·   Non-Domestic Waste – Supply of Bins Charge - $125.00 per service

·   Non-Domestic Waste – Bin Reinstatement Fee - $105.00 per bin

·   Non-Domestic Waste – Vacant Land - $174.00 per assessment

·   Non-Domestic Waste (Non-Rateable) - $695.00 per service

·   Non-Domestic Waste (Non-Rateable) – Subsidiary General Waste Charge - $309.00 per service

·   Non-Domestic Waste (Non-Rateable) – Subsidiary Recycling Charge - $113.00 per service

·   Non-Domestic Waste (Non-Rateable) – Subsidiary Recycling Upgrade Charge - $41.00 per upgrade

·   Non-Domestic Waste (Non-Rateable) – Subsidiary Organic Waste Charge - $195.00 per service

·   Non-Domestic Waste (Non-Rateable) – Supply of Bins Charge - $125.00 per service

·   Non-Domestic Waste (Non-Rateable) –  Bin Reinstatement Fee - $105.00 per bin

 

4.    Sewerage Access Charges (Sections 501 and 502)

·   Residential Properties - $922.00 per occupation

·   Non-Residential Properties - Calculated using the formula: SDF x MF x AC (with a minimum charge of $636.00)

 

Where:     SDF = Sewer Discharge Factor

MF = Meter Factor (see table below)

AC Factor = Access Charge = $903.00

 

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

Nil

 

5.    Sewerage Access Charges – Vacant Properties (Section 552)

·   Residential Vacant - $636.00 per assessment

·   Non-Residential Vacant - $636.00 per assessment

 

6.    Private Pump Station Annual Management Charge (Section 501)

·   $144.00 per sewer pump station

 

7.    Onsite Sewage Administration Fee (Section 608)

·   $36.00 per system (low risk)

·   $72.00 per system (medium risk)

·   $216.00 per system (high risk)

 

8.    Water Access Charges (Sections 501 and 552)

·   Residential Properties - $149.00 per occupation

·   Non-Residential Properties - $149.00 per meter factor (MF) (see table below)    

·   Water Backflow Charge (Residential) - $16.25 per testable backflow device

·   Water Backflow Charge (Non-Residential) - $65.00 for the first testable backflow device then $16.25 for any additional testable devices.

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

1.00

 

 

9.    Water Access Charges – Vacant Properties (Section 552)

·   Residential Vacant - $149.00 per assessment

·   Non-Residential Vacant - $149.00 per assessment

 

10.  Sullage (Effluent) Collection Charge (Section 501)

·   $536.00 per service

 

11.  Effluent Charge (Special) (Section 501)

·   $922.00 per service

 

12.  Trade Waste Annual Charge: (based on number of trade waste generators) (Section 501)

·   1 generator - $220.00

·   2 to 4 generators - $440.00

·   5 to 9 generators - $1,045.00

·   10 to 14 generators - $2,035.00

·   15 to 19 generators - $3,025.00

·   20 to 24 generators - $3,960.00

·   25 to 29 generators - $4,840.00

·   30 to 34 generators - $5,720.00

·   > 34 generators - $6,600.00

·   Dump Point - $443.00

 

13.  Water Usage Charges – Residential / Non-Rateable (Residential nature) (Section 502)

·   Tier 1 (up to 1KL per day, averaged over reading period) - $3.18 per kilolitre

·   Tier 2 (over 1KL per day) - $4.77 per kilolitre

 

14.  Water Usage Charges – Non-Residential / Non-Rateable (Section 502)

·   $3.18 per kilolitre for all water used

 

15.  Water Usage Charges – Raw Water Supply (Section 502)

·   Tier 1 (up to 1KL per day, averaged over reading period) - $1.59 per kilolitre

·   Tier 2 (over 1KL per day) - $2.39 per kilolitre

 

16.  Water Usage Charges – Fire Service (Section 502)

·   $9.54 per kilolitre for all water used (except for usage, supported by evidence related to firefighting)

 

17.  Sewer Usage Charges – Non-Residential / Non-Rateable (Section 502)

·   Sewer Discharge Factor (SDF) x $2.34 per kilolitre (based on water usage)

 

18.  Trade Waste Usage Charges – Non-Residential / Non-Rateable (Section 502)

Non-Compliant trade waste discharge for Charge Category 1 generators

·   Trade Waste Discharge Factor (TWDF) x $1.93 per KL (based on water usage)

 

Compliant trade waste discharge for Charge Category 2 generators

·   Trade Waste Discharge Factor (TWDF) x $1.93 per KL (based on water usage)

 

Non-Compliant trade waste discharge for Charge Category 2 generators

·   Trade Waste Discharge Factor (TWDF) x $17.60 per KL (based on water usage)

 

19.  Stormwater Service Charges (Section 496A)

·   Residential Properties (except strata units) - $25.00 per property

·   Residential Strata Units - $12.50 per property

·   Business Properties – per property (amounts based on land area @ $25.00 per 350 sq. m)

·   Business Strata Units (mixed development with residential units) - $12.50 per property

·   Business Strata Units (in a complex having business units only) – $12.50 per property (amounts based on land area and unit entitlement) – Minimum charge of $5.00 applies to each unit.

 

20.  Interest on overdue rates and charges (Section 566)

·   Council will apply an interest rate of 0.0% from 1 July 2020 to 31 December 2020. Council will then apply an interest of 7.0% from 1 January 2021 to 30 June 2021 (as determined by the Minister for Local Government) calculated daily on a simple basis, on overdue rates and charges.

Issues:

This report seeks adoption of Rates and Charges that are required to achieve income yields in support of Council’s 2020/21 Operational Plan.

Options:

This report is to enable Council to ‘make’ its Rates and Charges for 2020/21 under Section 535 of the Local Government Act, 1993 so they can be levied and issued within required timeframes.  At this time, the following options are available to Council:

 

1.    Adopt the recommendation provided to Council, which this will enable Council to levy the Rates and Charges for 2020/21 as specified.

2.    Amend the recommendation provided to Council and then adopt. Depending on the nature of the amendment, this may have an impact on revenue yields.

3.    Reject the recommendation provided to Council.  If the proposed Rates and Charges for 2020/21 detailed in this report are not ‘made’ by Council adoption, another report detailing an alternate structure will need to be considered by Council before the end of July 2020 to enable rate notices for 2020/21 to be issued within the required timeframe.

Sustainability Assessment:

•     Environment

There are no related environmental implications for Council.

•     Social

There are no related social implications for Council.

•     Civic Leadership

Rates and Charges are an essential component of Council's revenue platform which fund works and services aimed at achieving the objectives of the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s Rates and Charges must be adopted by Council so that rate notices and usage accounts can be issued in 2020/21.  Failure to issue such accounts would detrimentally affect Council’s ability to fund expenditure and deliver services.

•     Economic - Delivery Program/Operational Plan Implications

The Rates and Charges detailed in this report will generate anticipated income for 2020/21 in support of Council’s ongoing financial strategy through the Long Term Financial Plan to achieve financial sustainability.

Risk Analysis:

Rates and Charges are required by legislation to be adopted (made) by Council before being levied for 2020/21.  Failure to levy these rates and charges would detrimentally affect Council’s ability to deliver essential services.

Consultation:

The rates and charges in this report have been considered as part of the preparation and adoption of Council’s 2020/21 Operational Plan.

Related Policy, Precedents and / or Statutory Requirements:

Each year Council is required to adopt its rates and charges.  The adoption of a budget structure is a requirement under the Local Government Act 1993.

Implementation Date / Priority:

The rates and charges detailed in this report will apply to the 2020/21 financial year.

Conclusion:

This report summarises the Rates and Charges to be ‘made’ for 2020/21 pursuant to Sections 494-496, 501-502 and 608 of the Local Government Act 1993 in support of Council’s ongoing financial strategy through the Long Term Financial Plan to achieve financial sustainability.

 


BS20/37       Granting of Voluntary Pension Rebates for 2020/21

Author:                        Section Leader Financial Support

Authoriser:                  Director Business Services

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

The Local Government Act 1993, (the Act) provides that the Council must grant a mandatory rebate to eligible pensioners for rates and charges.  Council is then reimbursed by subsidy payment for a proportion of the amount rebated.  Section 582 of the Act provides that Council may grant an additional voluntary pensioner rebate which this report outlines.

 

Since 2002 Council has granted additional voluntary pensioner rebates to eligible pensioners in respect of the Environmental Levy and Domestic Waste Charges.  The granting of these additional rebates is resolved by Council on an annual basis and is provided for in the 2020/21 budget at a cost of $643,000.

 

Recommendation:

That Council:

1.       Grants a voluntary rebate under Section 582 of the Local Government Act in 2020/21 to eligible pensioners in respect of the Environmental Levy and Domestic Waste charges.  The level of rebate to be:

1.1.    In the case of the Environmental Levy – the amount that is the difference between 50% of the ad valorem rate and 50% of the Base Amount and the mandatory rebate to be applied under Section 575 of the Local Government Act.

1.2.    In the case of the Domestic Waste Charge – the amount that is the difference between $87.50 and the mandatory rebate to be applied under Section 575 of the Local Government Act.

2.       Notes the provision of $643,000 in the 2020/21 budget to meet the cost of providing voluntary pension rebates.

 

Report

Description of Item:

The Local Government Act 1993, (the Act) provides that the Council must grant a mandatory rebate to eligible pensioners for rates and charges.  Council is then reimbursed by subsidy payment for a proportion of the amount rebated.  Section 582 of the Act provides that Council may grant an additional voluntary rebate.

 

The mandatory rebate for Ordinary Rates, Domestic Waste and the Environmental Special Rate is 50% (to a maximum of $250) of the sum of those three components.

 

In most instances this would result in pensioners not receiving any rebate on Domestic Waste charges and/or on the Environmental Special Rate (where the Ordinary Rate alone is $500 or more for example).

Issues:

Since 1997 Council has granted additional voluntary pensioner rebates to eligible pensioners in respect of the Environmental Levy and Domestic Waste Charges.  The granting of these additional rebates is resolved by Council on an annual basis.

 

Council when applying for its most recent Special Rate Variation, advised IPART of the voluntary rebate as an important element relating to ratepayer affordability with the payment of land rates.  Cessation of these additional rebates would obviously create a significant financial burden to those ratepayers already receiving a pensioner concession.

 

The cancellation of the voluntary rebates, or any reduction in the level of the benefit, only reduces the costs to Domestic Waste or the Environmental Levy, both of which virtually operate as their own funds.  The reduction cannot be diverted to any general purpose area.

Options:

This report is to enable the continuation of Council granting voluntary pensioner rebates to eligible pensioners for the Environmental Levy and Domestic Waste Charges.  At this time, the following options are available to Council:

 

1.    Adopt the recommendation provided to Council, which will enable the continuation of the voluntary pensioner rebates at the levels specified.

2.    Amend the recommendation provided to Council and then adopt.  Depending on the nature of the amendment this may have an impact on the budgeted amount set aside for this additional rebate.

3.    Reject the recommendation provided to Council and therefore end the voluntary pensioner rebates.  This would reduce operating expenditure; however, not continuing the rebates would create a financial burden in the payment of rates to those ratepayers currently eligible to receive a pensioner concession.

Sustainability Assessment:

•     Environment

There are no environmental impacts.

•     Social

The voluntary rebate on the Domestic Waste Charge provides, on average, a reduction in the amount payable by eligible pensioners of about $87.50 per annum.

 

The voluntary rebate on the Environmental Special Rate provides, on average, a reduction in the amount payable by eligible pensioners of about $20.75 per annum.

 

Cessation of these benefits would create a financial burden to eligible ratepayers.

•     Civic Leadership

The granting of voluntary pensioner rebates supports a number of objectives that have been identified within the MyCoffs Community Strategic Plan and is connected to the theme ‘a vibrant and inclusive place’ within the plan.

•     Economic – Broader Economic Implications

Council must also provide mandatory rebates in 2020/21 for Ordinary (General) Rates (approximately $1,680,000), Water charges (approximately $544,000) and Sewer charges (approximately $457,000) - a total of approximately $2.68 million.

 

The State Government currently provides a grant equivalent to 55% of the mandatory rebates.  This will leave Council bearing a cost of approximately $1,205,000 for the mandatory rebates.  When added to the cost of voluntary rebates the total cost to Council for 2020/21 will be approximately $1,848,000.

•     Economic - Delivery Program/Operational Plan Implications

The total cost of the voluntary rebates is built into the Operational Plan and Budget for 2020/21 at $643,000 ($517,000 for Domestic Waste and $126,000 for the Environmental Levy).  The rates and charges structure for 2020/21 has been set to take this into account.

Risk Analysis:

There are no identified risks in continuing the current Rates and Charges – Pensioner Concessions Policy.

Consultation:

Council’s original application to the Minister of Local Government for a Special Rate Variation for the Environmental Levy back in 1997 stated that a pensioner rebate would apply.  A voluntary rebate under Section 582 of the Local Government Act 1993 remains the most appropriate mechanism to achieve this.

Related Policy, Precedents and / or Statutory Requirements:

Council's Rates and Charges - Pensioner Concessions Policy adopted on 14 September 2017 provides for the granting of a voluntary rebate on Domestic Waste charges and the Environmental Levy, where applicable, subject to a maximum amount specified through a resolution of Council each year.

Implementation Date / Priority:

The proposed voluntary pensioner rebates detailed in this report will apply for the 2020/21 financial year.

Conclusion:

This report summarises the mandatory and voluntary rebates for eligible pensioners for 2020/21 for Council’s consideration and recommends that the application of the voluntary rebate to eligible pensioners.

 


BS20/38       Bank and Investment Balances for May 2020

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS20/38   Investment Performance Report for the Month Ended 31 May 2020  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 May 2020 totalled $223,035,213.48.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

 

 

Recommendation:

That Council note the bank balances and investments totalling $223,035,213.48 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 May 2020.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 May 2020 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.  It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements, which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for May 2020 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with this report.

Options:

As this report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

Included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the Delivery Program and associated Operational Plans.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government Investment Policy Guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 May 2020, it is noted that the total bank and investment balance was $223,035,213.48 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.  Council officers have considered the risk to its portfolio in light of the recent COVID-19 pandemic.  Council has portfolio policy limits and risk management related strategy that provide protection against exposure to investment related risks.  Council also has maximum holding limits based on credit quality and counterparty limits and there is not considered to be a significant increase in these risks at this point in time.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, i.e. AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 

 


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BS20/39       Monthly Financial Performance Report for the Month Ended 31 May 2020

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS20/39   Monthly Financial Performance Report for the Month Ended 31 May 2020  

 

Executive Summary     

This report presents the Monthly Financial Performance Report for the month ended 31 May 2020.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $22.4 million with the actual year to date surplus being $25.5 million.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $76 million with $46.7 million expended to the end of May.

 

 

Recommendation:

That Council note the Monthly Financial Performance Report for 31 May 2020.

 

Report

Description of Item:

The Monthly Financial Performance Report provides information on Council’s actual to budget performance.  The report provides accrual based information to Council on a monthly basis and designed to identify and explain any major variances between budgeted and actual results.

 

The report includes:

 

Financial Management Summary

·     The net operating surplus at the end of May is $3.1 million ahead of budget expectations.  The total surplus after capital grants is $25.5 million against a budget of $22.4 million.  Operating expenditure to the end of May is $154.2 million against a budget of $156.1 million.

·     Capital expenses is behind YTD budget expectations with total capital expenditure to the end of May of $46.7 million versus a YTD budget of $58.4 million.  There is a likelihood the annual targeted expenditure of $76 million will not be met and may require further budgets to be moved to the 2020/21 financial year.  Further details are provided in the Capital Expenditure Report comments.

 

Income Statement

·     This is a comprehensive income statement detailing the monthly performance for May 2020.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level.  In terms of monthly percentages, although some percentages may be large in dollar terms, they have a minor impact on financial performance.  There are individual comments for any monthly and YTD variances greater than 10%.

 

Capital Expenditure Summary and Detailed

·     Capital expenditure by cost centre and then at a more detailed level is also provided in the attachment.  Explanations have been provided for any variances greater than $200,000.

Issues:

Income Statement commentary as at 31 May 2020 for Year to Date (YTD) variances:

 

Revenue

·    Other Revenues: Write off of lease and rental income due to relief provided as part of Council's COVID-19 support package.

 

Expenditure

·    Materials & Contracts:  Expenditure is lower than anticipated due to project expenditure slowing and some Council functions being affected during COVID-19 restrictions.

·    Other Expenses:  The primary shortfall relates to a reduction in forecasted energy costs and lower communication costs attributable to changes in the work environment and the use of technology.

·    Capitalised Expenses:  Expenditure on projects is lower than anticipated due to some projects being on hold initially in April.

 

Income Statement commentary as at 31 May 2020 for Monthly variances:

 

Revenue

·    Rates and Annual Charges:  Minor variance in dollar terms.

·    User Charges & Fees:  The majority of the variance is due to water usage being lower than expected and minor variances in anticipated revenue due to COVID-19 restrictions.  In addition, Development Applications income has dropped away.

·    Other Revenues:  Write off of lease and rental income due to relief provided as part of Council's COVID-19 support package.

Expenditure

·     Materials & Contracts:  Expenditure is lower than expected due to expenditure slowing and some Council functions being affected by COVID-19 restrictions.

·     Other Expenses:  Minor variance in dollar terms.

·     Capital Expenses:  Expenditure on projects lower than forecasted due to some projects being on hold initially in April.

Options:

An options analysis is not provided as this report is for noting only.

Sustainability Assessment:

•      Environment

There are no perceived short or long-term environmental impacts for the information contained within the report.

•      Social

There are no perceived short or long-term social impacts for the information contained within the report.

•      Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour by monitoring financial performance which assists the decision making process to allocate funding for projects listed under the MyCoffs Community Strategic Plan.

•      Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future financial sustainability.

•      Economic - Delivery Program/Operational Plan Implications

The year to date surplus, after capital revenue, is projected to be $22.4 million as at 31 May 2020 with the actual year to date surplus being $25.5 million.

Risk Analysis:

There are no risks associated with this report.

Consultation:

Group Leaders and their relevant staff have been provided with budget reports for each cost centre on a monthly basis for review.  Any variations will be provided to Council for adoption through the Quarterly Budget Review process.

Related Policy, Precedents and / or Statutory Requirements:

Local Government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management, we have opted to do so.

Implementation Date / Priority:

This report is for noting only and therefore there are no implementation actions.

 

Conclusion:

 

This Monthly Financial Performance Report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

The Responsible Accounting Officer confirms the Monthly Financial Performance Report for the month ended 31 May 2020 indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 


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BS20/40       2020-21 Environmental Levy Grants Program

Author:                        Grants Administration Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              Nil

 

Executive Summary

This report provides Council with the recommended projects for the 2020/21 Environmental Levy Grants Program (ELGP) for inclusion in the 2020/21 Operational Plan.  The Environmental Levy funding allocated for the 2020/21 Environmental Levy Grants Program pool is $346,814, being 25% of the total Environmental Levy funding pool.

 

Council received 20 submissions for the 2020/21 Environmental Levy Grants Program with 17 submissions recommended by the Environmental Levy Grants Program Panel to receive funding.

 

 

Recommendation:

That Council approves the following projects to be funded from the 2020/21 Environmental Levy Grants Program pool:

 

Applicant

Project Name

Amount ($)

Coffs Harbour Regional Landcare

Growing Our Future 2020/21

24,944

Coffs Harbour Regional Landcare

Weeds of the North Coast of NSW - Resource Update

17,086

Coffs Harbour and District Local Aboriginal Land Council

Improving Our Coast

25,000

Envite

Boambee East/Toormina Koala Corridor Improvement

24,697

Envite

Upper Bonville Riparian Restoration Action Stage 1

24,938

Envite

Coffs Harbour Native Seedbank Network

10,798

Jaliigirr Biodiversity Alliance

Canine Scent Detectives Promoting Koala Population Health in Jaliigirr Corridors

25,000

Jetty Dunecare

Restore and Enhance the Natural Environment of Boambee Beach North

25,000

Jetty Dunecare

Restore and Enhance the Natural Environment of Jetty Foreshores

25,000

Jetty Dunecare

Pre-empting the Sleeping Invader - Glory Lily @ Boambee Beach

25,000

Nana Glen Landcare Group Inc

The Effects of Nitrates on Macroinvertebrates and River Health - Final Sampling Year

24,000

Sandy Beach Action Group

Rain Event Water Monitoring of Agricultural Chemicals in Hearnes Lake Catchment

9,857

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve Stage 3

4,800

Applicant

Project Name

Amount ($)

Southern Cross University

Regional Upscaling of Catchment Nitrogen Loads Along the Coffs Coast

24,000

Southern Cross University

Nitrogen Transport in Coffs Creek Over Seasonal and Flood Scales

24,000

Southern Cross University

Heavy Metal Deposition in Estuaries Downstream of Intensive Horticulture Activity

24,000

Woolgoolga Lake Working Group

Caring for our Waterways

8,694

Total

346,814

 

Report

Description of Item:

Council invited submissions for funding from the 2020/21 Environmental Levy Grants Program between Wednesday 4 March 2020 and Thursday 9 April 2020.  A total of 20 submissions were received requesting total funding of $432,389.

 

The majority of applications are recommended with the full amount requested.  Six applications are recommended with reduced funding, two applications were not recommended by the panel and one application is ineligible under the provisions of the Environmental Levy Policy.

 

The Environmental Levy Grants Program Panel’s recommended 2020/21 Environmental Levy Grants Program allocations are shown in the table below.

 

Applicant

Project Name

Amount Requested $

Amount Recommended $

Coffs Harbour Regional Landcare

Growing Our Future 2020/21

24,944

24,944

Coffs Harbour Regional Landcare

Weeds of the North Coast of NSW - Resource Update

21,898

17,086

Coffs Harbour and District Local Aboriginal Land Council

Improving Our Coast

25,000

25,000

Envite

Boambee East/Toormina Koala Corridor Improvement

24,697

24,697

Envite

Upper Bonville Riparian Restoration Action Stage 1

24,938

24,938

Envite

Coffs Harbour Native Seedbank Network

10,798

10,798

Jaliigirr Biodiversity Alliance

Canine scent detectives promoting koala population health in Jaliigirr Corridors

25,000

25,000

Jetty Dunecare

Restore and Enhance the Natural Environment of Boambee Beach North

 25,000

25,000

Jetty Dunecare

Restore and Enhance the Natural Environment of Jetty Foreshores

25,000

25,000

Jetty Dunecare

Pre-empting the Sleeping Invader - Glory Lily @ Boambee Beach

25,000

 

25,000

Nana Glen Landcare Group Inc

The Effects of Nitrates on Macroinvertebrates and River Health - final sampling year

25,000

24,000

Sandy Beach Action Group

Rain event water monitoring of agricultural chemicals in Hearnes Lake catchment

9,857

9,857

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve Stage 3

4,800

4,800

Southern Cross University

Regional Upscaling of Catchment Nitrogen Loads Along the Coffs Coast

25,000

24,000

Southern Cross University

Nitrogen Transport in Coffs Creek over Seasonal and Flood Scales

25,000

24,000

Southern Cross University

Heavy Metal Deposition in Estuaries Downstream of Intensive Horticulture Activity

25,000

24,000

Woolgoolga Lake Working Group

Caring for our Waterways

14,897

8,694

Total amount requested and recommended

361,829

346,814

Funding source - Environmental Levy Grants Program (25% pool)

346,814

 

Remaining funds to be rolled over for use in future rounds

0

 

 

 

Projects not recommended

Amount Requested  $

Coffs Harbour Golf Club

Revegetation and Improvement of Waterways Coffs Harbour Golf Club Reserve

25,000

Coffs Coast Community College

MENT, Artistic Communication Signalling New Urban Environmentally Sustainable Designs Ideas

24,000

Total amount requested for projects not recommended

49,000

 

 

Projects ineligible for funding

Amount Requested  $

Woolgoolga Lake Working Group

Woolgoolga Lakeside Community Picnic Shelter and Setting

21,560

Total amount requested for ineligible projects

21,560

 

Details of the 20 submissions are provided as follows:

 

1.    Coffs Harbour Regional Landcare – Growing Our Future 2020/21

 

This project will fund the employment of a suitably qualified and experienced Nursery Coordinator.  Over the last couple of years, the Coordinator role has strengthened the Community Nursery and has resulted in a diverse range of good quality native plants being supplied to Landcare sites, project stakeholders and community members.  The Nursery Coordinator has fulfilled the role of providing leadership, knowledge, advice and direction around plant propagation and carrying out restoration activities in our local bushland, reserves and private properties.  This year Landcare would like to engage more with schools, part of this engagement could come through the Community Nursery, providing plants for school projects and offering hands on experience.

 

Requested amount:                       $24,944

Panel recommended amount:      $24,944

 

 

2.    Coffs Harbour Regional Landcare – Weeds of the North Coast of NSW – Resource Update

 

Coffs Harbour Regional Landcare is applying for funding to update the educational resource, ‘Weeds of the North Coast of NSW, a guide to identification and control’.  The resource assists to protect and rehabilitate our natural environment by building the capacity of members of our community.  The resource is utilised as a field reference guide, as an educational resource for private landholders and volunteers, as well as to assist with public enquiries.  The resource is currently utilised by government and non-government departments; including Coffs Harbour City Council, National Parks and Wildlife Services (NPWS) and Coffs Harbour Regional Landcare.

 

Requested amount:                       $21,898

Panel recommended amount:      $17,086

 

 

3.    Coffs Harbour and District Local Aboriginal Lands Council – Improving Our Coast

 

This project aims to rehabilitate 15 hectares of coastal vegetation within Moonee Beach Nature Reserve (MBNR) and Coffs Coast Regional Park (CCRP).  The project shall enhance Endangered Ecological Communities’ (EEC’s) Littoral rainforest, Themeda headland grasslands and threatened species with restoration works at five high priority work sites: Back Sandy Midden site, Look at Me Now Headland, Norman Hill, Sapphire SEPP, and Charlesworth Bay.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

4.    Envite – Boambee East/Toormina Koala Corridor Improvement

 

Envite Environment has been restoring Council reserves at Dunlop Drive, Lindsays Road, Hogbin Drive, Armstrong Drive and Platts Close over successive years and these sites will be followed-up and maintained in a combined area of over of 21ha.  In addition to existing sites, Hi-Tech Drive has been included to provide further continuity within the planned corridor.  The Toormina-Boambee area has been identified as primary koala habitat in the Coffs Harbour LGA.  The project will achieve improvements to condition and connectivity of native vegetation communities as well as ensuring the continued protection of threatened species and endangered ecological communities.  The focus for implementation is to minimise future weed reinfestation and facilitate the natural regeneration of Council managed lands.

 

Requested amount:                       $24,697

Panel recommended amount:      $24,697

 

 

5.    Envite – Upper Bonville Riparian Restoration Action Stage 1

 

Sections of the Upper Bonville Creek estuary catchment system are in poor condition especially along the creek bank which adversely impacts estuary condition, some landholders are actively striving to improve the riparian condition but require professional assistance.  Landholders who entered into a Land for Wildlife (LFW) agreement are seeking bush regenerators to work on their property.  Ecological restoration works will be implemented on five properties in the Upper Bonville catchment to protect and conserve water, soil, plants, animals and ecosystems.  Bush regeneration will assist in clearing weeds by 90% which will enable non weed vegetated corridors.  Revegetation of 700 trees will be undertaken.

 

Requested amount:                       $24,938

Panel recommended amount:      $24,938

 

 

6.    Envite – Coffs Harbour Native Seedbank Network

 

Since the devastation of the 2019 fires that impacted so heavily on our local environment the requirement for local endemic seeds has increased.  This project will allow for a range of local seed for community projects to be collected in the wild (in situ) and then stored and made available to propagators to germinate for community revegetation projects, including Eucalyptus seed and other orthodox native seeds species.  Orthodox seeds can be dried to low moisture content without loss of viability and kept at low temperatures without damage for five to twenty-five years.  Native trees targeted for seed collection predominantly for community revegetation projects including core koala food and habitat trees, flying fox habitat rehabilitation project, Orara River Rehabilitation project and fire affected landscapes.  All collections will be endemic to the Coffs Harbour LGA.

 

Requested amount:                       $10,798

Panel recommended amount:      $10,798

 

 

7.    Jaliigirr Biodiversity Alliance – Canine Scent Detectives Promoting Koala Population Health in Jaliigirr Corridors

 

The project will undertake a detailed survey of koala activity in an area known to support an important but fragmented koala population.  The project will collect koala activity data by undertaking scat detection surveys using trained koala scent detection dogs in Coffs Harbour City Council Koala Plan of Management South-East Planning Precinct.  A Council habitat study in 2019 undertook presence only surveys at a limited number of sites in the area based on locating a single scat.  This project will be more intensive and focus on locating and recording activity of koala individuals, and collect and store fresh scat material where possible for future genetic analysis.  The target area for this study will focus on the peri-urban and semi-rural area and linkage corridors in the Sawtell/Toormina/Boambee East area.  The information collected could assist Council to better identify and manage this population and the corridors that link them.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

8.    Jetty Dunecare Group – Restore and Enhance the Natural Environment of Boambee Beach North

 

This project will restore and protect the biodiversity of 35 hectares of native vegetation on Boambee Beach North, an area which contains two endangered ecological communities.  This will be achieved by undertaking primary weeding in areas yet attended to.  Repeated follow up and maintenance of areas previously worked will continue.  Fox and feral cat monitoring and control will be ongoing as well as community education.  The work will be undertaken by bush regeneration contractors and volunteers of the Jetty Dunecare Group who began working to restore this area nine years ago.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

9.    Jetty Dunecare Group – Restore and Enhance the Natural Environment of Jetty Foreshores

 

This project will restore, enhance and protect the biodiversity and visual amenity of the 18 hectares of native vegetation along the Coffs Harbour Jetty foreshores and Coffs Creek entrance south side, an area that contains endangered ecological communities and a threatened plant species.  This will be achieved through bush regeneration works (including primary weeding in new areas and maintenance of existing areas) by both contractors and volunteers.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

10.  Jetty Dunecare Group – Pre-empting the Sleeping Invader – Glory Lily @ Boambee Beach

 

This project's major focus will be to continue the effective management of Glory Lily behind Boambee Beach especially in areas where woody weeds have been and will be removed as this species has the capacity to undermine restoration efforts.  The project will capitalise on previous experience and achievements while focusing on areas yet to be managed.  Continued restoration efforts will combine a strategic spray regime with manual follow up post woody weed control.  This will improve connectivity of north and south Boambee and enhance integrity and resilience of the entire site (from Coffs Harbour to Sawtell).

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

11.  Nana Glen Landcare Group – The Effects of Nitrates on Microinvertebrates and River Health – final sampling year

 

Intensive plant agriculture in the Bucca Bucca Creek catchment has resulted in excessive nitrates entering the river systems as researched by Southern Cross University (SCU).  The health of any river depends on there not being a disruption in the food chain, and the excessive nitrates do affect the macroinvertebrate communities which in turn affects the fish, reptiles, amphibians and the ecological balance of the river system.  Initial macroinvertebrate studies were conducted in 2018 and early 2019 in previous Environmental Levy grants.  This application seeks funding to allow the completion of a comprehensive study over three years including the preparation of a comprehensive final report.

 

Requested amount:                       $25,000

Panel recommended amount:      $24,000

 

 

12.  Sandy Beach Action Group – Rain Event Water Monitoring of Agricultural Chemicals in Hearnes Lake Catchment

 

This project aims to identify types and sources of agricultural chemical pollution flowing into Hearnes Lake during rain events, to inform and prompt effective chemical management.  This will be achieved by taking water samples from streams discharging into Hearnes Lake (five sites three times through the year) during or immediately after rain events and analysing for a suite of agricultural chemicals.  Results will be provided to the NSW EPA with a request to follow up on detected pollution.  Results will also be provided to Council and to local agricultural industry representatives to facilitate targeting and encouraging more effective chemical management practices.

 

Requested amount:                       $9,857

Panel recommended amount:      $9,857

 

 

13.  Sandy Beach Action Group – Revegetation of Sandy Beach Reserve Stage 3

 

This project aims to spray and revegetate an 800 square metre section of the Sandy Beach Reserve from the east side of the shared path to the fence.  This application represents stage 3 of the project. Stage 2, the revegetation of a similar sized area has commenced however, work has been suspended due to restrictions imposed by the coronavirus epidemic.

 

Requested amount:                       $4,800

Panel recommended amount:      $4,800

 

 

14.  Southern Cross University – Regional Upscaling of Catchment Nitrogen Loads along the Coffs Coast

 

In the last 4 years, the Southern Cross University (SCU) research group has made a number of field observations to quantify nitrogen, phosphorus, heavy metal and pesticide pollution along the Coffs Coast, this body of work has established links between water quality and land use change.  In this project, SCU propose to develop larger scale spatial models of nitrogen and phosphorus loads for all Coffs Coast catchments.  There are more than 200 sub-catchments on the Coffs Coast between the Bellingen and the Clarence Rivers.  Sampling all these catchments is not practical, and would be too expensive.  The objective is to develop a calibrated spatial model based on regional climate, geology and land use.  The model will provide an effective, simple visual tool to identify sub-catchments of interest well beyond what is possible with direct observations.

 

Requested amount:                       $25,000

Panel recommended amount:      $24,000

 

 

15.  Southern Cross University – Nitrogen Transport in Coffs Creek over Seasonal and Flood Scales

 

In this project nutrient loads along a transect in Coffs Creek will be investigated over monthly timescales and compared to nutrient loads exiting the estuary during a significant rainfall event.  This study will allow researchers to examine how seasonality and flooding impact estuary nutrient loads in a mixed-use urban catchment, and investigate how the waterway deals with these nutrient loads.  It is important for land-use managers and planners to understand the ability of these systems to self-cleanse and the limits of this ability in high rainfall events.  The results of the study will then be used to provide science-based recommendations for the management of nutrients related to urban and horticultural mixed-use catchments.

 

Requested amount:                       $25,000

Panel recommended amount:      $24,000

 

 

16.  Southern Cross University – Heavy Metal Deposition in Estuaries Downstream of Intensive Horticulture Activity

 

This project will conduct heavy metal analyses in current and historical sediments in several coastal wetlands that drain catchments with different areas of land use as a percentage of total area.  This will allow the applicant to isolate the source of the heavy metals potentially entering the estuaries.  This research will be accomplished through in-depth sediment chemistry analyses including sediment dating to investigate possible heavy metal contamination from the early 1900s to present.  The areas selected for sampling would include estuaries draining in both long-established intensive horticulture operations on former banana and more recent blueberry plantation sites, as well as areas with little agricultural activity for comparative purposes.  Heavy metal concentrations will also be compared to national soil quality guidelines to determine the extent of any environmental contamination and any potential impacts to biological organisms.

 

Requested amount:                       $25,000

Panel recommended amount:      $24,000

 

 

17.  Woolgoolga Lake Working Group – Caring for Our Waterways

 

This project will monitor water quality on the Woolgoolga Lake waterways using a scientifically rigorous approach to identify priority areas for management action.  The Working Group aims to engage, collaborate, and educate the broader community on the impact they may have on their environment.  Field research will include the involvement of Woolgoolga High School class groups where applicable.  The Working Group will support any recovery actions that may be needed to ensure the health and continuation of endangered and threatened species in the ecosystem of Woolgoolga Lake.

 

Requested amount:                       $14,897

Panel recommended amount:      $8,694

 

 

18.  Coffs Coast Community College Inc – MENT, Artistic Communication Signalling New Urban Environmentally Sustainable Designs Ideas

 

This project will see art pieces produced with iPads digitally printed and vinyl wrapped onto Traffic Signal Boxes, Electronic Storage Equipment Boxes and other community items such as Council waste receptors around the Coffs Harbour LGA that are identified as being suitable for the project.  This project will be managed through a twenty-week journey where the pieces will evolve via a series of layers where the final pieces will gradually emerge into their final realisations.  The project will be managed and staged over a series of milestones, at specific milestone points the artists will engage in online workshops through social media methods, this will ensure highly valued works are presented and delivered to the community.

 

Requested amount:                       $24,000

Panel recommended amount:      $Nil

 

This project received a lower score than other submissions during the panel’s review process and is not recommended to receive funding for this round.

 

 

19.  Coffs Harbour Golf Club – Revegetation and Improvement of Waterways Coffs Harbour Golf Club Reserve

 

This project aims to enable a tree planting program to replace trees that have reached the end of their lifecycle, infested with white ants or Tree Rot, to enable the protection of the quality of surface and groundwater, to maintain the quality of recharge to groundwater supplies, to minimise erosion and sediment movement, and preserve, protect and enhance native plants and wildlife habitat.

 

Requested amount:                       $25,000

Panel recommended amount:      $Nil

 

This project received a lower score than other submissions during the panel’s review process and is not recommended to receive funding for this round.

 

An additional application was received for the following project which was ineligible for funding under the Environmental Levy Policy:

 

Woolgoolga Lake Working Group – Woolgoolga Lakeside Community Picnic Shelter and Setting

 

This project aims to install a concrete slab, shelter and picnic setting to provide environmental protection from erosion from picnic tables being placed directly on the soil.  The project will also provide a safe setting for family gatherings inclusive of age, mobility or disability, to provide a safe area for mental health, and to provide an aesthetically pleasing alternative to the current structures.

 

As this project does not address one or more of the key strategies identified in the MyCoffs Community Strategic Plan objective – “a natural environment sustained for the future”, it is not eligible for assessment per 2.1 of the Environmental Levy Policy.

Issues:

This is the final year for Council’s current four-year Delivery Program. Council will review funding allocations for the Environmental Levy Program Major Strategic Programs and the Environmental Levy Grants Program for the 2021/2022 financial year as a single year due to the Covid-19 change to reporting timeframes and again prior to the commencement of the 2022 to 2024 Delivery Program.

 

Options:

 

The options available to Council in relation to the recommended projects for the 2020/21 Environmental Levy Grants Program are:

 

1.    Adopt the recommendation provided to Council by the Environmental Levy Grants Program Panel.  Adopting the recommendation will result in the projects scored by the Panel based on Environmental Levy Grants Program assessment criteria and ranked according to average scores being allocated funding.

2.    Council may amend the recommended projects, which may result in Council selecting or rejecting projects not consistent with the merit based assessment of the panel.

Option 1 is recommended.

Sustainability Assessment:

•     Environment

The Environmental Levy (EL) Program funds a combination of major Council strategic projects and initiatives and community based projects, which collectively deliver on the environmental objectives in the MyCoffs Community Strategic Plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•     Social

Determination of successful projects is based on assessment criteria which includes the following:

 

-     Generate a community benefit;

-     Be community based, and

-     Protect and/or rehabilitate the natural environment.

•     Civic Leadership

Council’s EL Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues, which aligns with MyCoffs Community Strategic Plan theme - A natural environment sustained for the future.

•     Economic – Broader Economic Implications

The EL Program is funded through a special rate. A 25% pool has been allocated for the Environmental Levy Grants Program.  The EL Program funds environmental projects that would not otherwise be undertaken within Council’s operational funding.

•     Economic - Delivery Program/Operational Plan Implications

It is budgeted that $1,517,228 will be available for the EL Program in 2020/21.  This includes income from the 2020/21 EL Special Rate and a contribution from the Water Fund of $100,000 towards the Orara River rehabilitation works and Environmental Health and Water Quality Research initiatives.  A 25% pool of $346,814 has been allocated for the Environmental Levy Grants Program in 2020/

21.

 

All recommended projects are able to be funded.

Risk Analysis:

Each of the projects has individual risk profiles which will be considered by the project owners.

Consultation:

The Environmental Levy Grants Program panel which currently includes a Councillor as Chair, two community representatives, a Council staff member and an interagency member is an advisory panel of Council.  The panel met on 19 May 2020 to consider the submissions and to recommend the projects for the program.  The recommended program is included in this report.

Related Policy, Precedents and / or Statutory Requirements:

The Environmental Levy Grants Program panel reviews all submissions before the program is finalised.  Assessment of submissions is undertaken in accordance with Council’s Environmental Levy Policy, which states that submissions are scored on the following criteria:

 

·     protect and/or rehabilitate the natural environment;

·     strategic integration;

·     generate a community benefit and be community-based;

·     provide potential to attract outside funding sources; and

·     improve aesthetic quality of our natural environment and / or raise community awareness or education.

 

To be eligible submissions must:

 

·     address one or more identified key strategies in the Council’s MyCoffs Community Strategic Plan (‘A natural environment sustained for the future’ theme); and

·     work on private land must prove a 'public benefit' rather than only benefiting an individual or group.

Implementation Date / Priority:

Successful applicants will be notified in writing in June after the 2020/21 Environmental Levy Grants Program is formally adopted by Council.

Conclusion:

This report provides Council with the recommended projects for the 2020/21 Environmental Levy Grants Program for consideration and approval.

 

  


SC20/31       Coffs Harbour Local Strategic Planning Statement 2020 - Post Exhibition

Author:                        Section Leader Local Planning

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  SC20/31   Coffs Harbour Local Strategic Planning Statement 2020

ATT2  SC20/31   Government Agency Submissions

ATT3  SC20/31   CONFIDENTIAL Public Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

At its Ordinary Meeting of 26 March 2020, Council endorsed the draft Coffs Harbour Local Strategic Planning Statement 2020 (‘the draft Statement’) for exhibition. The draft Statement summarises the content and directions outlined within Council’s Local Growth Management Strategy. It identifies 16 Planning Priorities in four themes to achieve Council's 20-year land use planning vision for the Local Government Area (LGA) to 2040. It was prepared in accordance with the Environmental Planning and Assessment Act 1979 and Regulations.

The purpose of this report is to present the Coffs Harbour Local Strategic Planning Statement 2020 to Council for adoption (Attachment 1). The draft Statement was placed on public exhibition in April 2020 and 21 submissions were received (Attachments 2 and 3). Submissions have been reviewed and the Statement updated so as to respond to comments received.

 

Recommendation:

That Council:

1.       Adopt the Coffs Harbour Local Strategic Planning Statement 2020 and forward it to the NSW Government for uploading to their NSW Planning Portal (Attachment 1).

2.       Inform persons who made a submission on the draft Coffs Harbour Local Strategic Planning Statement 2020 of Council’s decision.

 

Report

Description of Item:

On 26 March 2020, Council resolved to:

1.   Endorse for public exhibition draft Coffs Harbour Local Strategic Planning Statement (Attachment 1) for a minimum period of 28 days.

2.   Note that a further report will be brought back to Council to present the outcomes of the public exhibition process following the public exhibition.

Public exhibition of the draft Statement was undertaken from 1 April to 1 May 2020 in accordance with Item 1 of the resolution. A number of submissions were received during the exhibition period. Issues raised by submissions are addressed in the issues section of this report.

Issues:

At the conclusion of the public exhibition period, twelve Government agency submissions and nine public submissions were received by Council (Attachments 2 and 3). A summary of the issues raised by submissions is provided as follows:

·    Government Submissions

Submissions were received from the following Government agencies:

-     NSW Planning, Industry and Environment, Geological Survey of NSW, Division of Resources and Geoscience;

-     NSW Planning, Industry and Environment, Local and Regional Planning;

-     NSW Planning, Industry and Environment, Resilience Planning, Green and Resilient Places;

-     NSW Planning, Industry and Environment, Environment Energy and Science Group, Biodiversity and Conservation Division;

-     NSW Premier and Cabinet, Heritage NSW;

-     Cancer Institute NSW;

-     NSW Department of Primary Industries, DPI Fisheries;

-     Transport for NSW;

-     NSW Planning, Industry and Environment, Development and Transactions;

-     NSW Planning, Industry and Environment, Public Spaces;

-     NSW Department of Primary Industries, Agricultural Land Use Planning; and

-     NSW Planning, Industry and Environment, Crown Lands.

None of the Government agency submissions oppose the strategic intent of the Statement and each government agency identified issues relevant to its own department’s requirements, responsibilities or directions. A summary of the issues raised by Government agency submissions in relation to the Statement is provided as follows: 

-     Consistency with NCRP 2036

Submissions support the holistic approach being undertaken within the Coffs Harbour LGA to meet environmental, economic, community and housing priorities which align with the North Coast Regional Plan 2036 goals. Submission recommendations about additional detail regarding how the 16 planning priorities address specific directions of the Regional Plan have been updated within the final LSPS.

-     Alignment with state government directions and actions

Submissions commended and acknowledged that the draft LSPS has incorporated many of the recommended actions from relevant Council, state and regional strategic documents and priorities. The submissions raised issues specific to various NSW government departmental requirements, responsibilities or directions. This includes climate change, resilience, health outcomes, environment and heritage protection, biodiversity, crown lands, strategic transport and public spaces. These submissions have been noted. The LSPS has been written as a summary of contents of the Coffs Harbour Local Growth Management Strategy and other land use based strategies and controls influenced by that document.

-     Reference to Coffs Harbour Local Growth Management Strategy

Submissions included support for key Local Growth Management Strategy directions including the Compact City Program, local character statements, Place Manuals and key strategic projects occurring within various precincts and sites. 

·    Public Submissions

Public submissions also generally supported the strategic intent of the LSPS and included some matters similar to those issues raised by Government agencies in relation to environment, biodiversity and public spaces. Additional issues raised by public submissions include the request for consistent terminology regarding naming conventions of places (for example, ‘The Jetty”, “Jetty Precinct”, “Jetty Foreshores”, “Jetty Strip” are not clearly defined); confusion over NSW Government and Council projects; and multiple projects occurring within precincts referenced in both the draft Statement and Coffs Harbour Local Growth Management Strategy documents. The final Statement has been edited to provide clarity in numerous references to various projects, particularly in relation to the NSW Government’s Jetty Foreshore Precinct masterplan project (east of the North Coast rail line) and Council’s Coffs Jetty Streetscape Plan project area (west of the North Coast rail line).

Some public submissions raised issues specific to certain sites, projects or matters that are more detailed than the scope of the Statement, such as specific individual projects undertaken within the Jetty area; cultural and civic infrastructure for Coffs Harbour; a request for more emphasis on local arts and culture; and specific local character protections. These matters will be addressed directly within specific future projects or in future precinct planning. Issues raised that relate to industrial lands, transport, infrastructure and residential development will be considered as part of the development of the Coffs Harbour Local Growth Management Strategy Chapter 7 – Residential Lands and Chapter 8 - Employment Lands; and within the draft Coffs Harbour Place and Movement Strategy (all currently under development).

The Statement has been updated and revised in accordance with these submissions as appropriate. It should be noted that because the Statement is intended to be a ‘high order’ summary of contents of the Coffs Harbour Local Growth Management Strategy (some chapters of which have already been adopted by Council, while others are currently in draft stages), the overall intent and content of the Statement has been retained to align with the Strategy. The Statement reaffirms the City Centre maintains it’s cultural, civic and entertainment heart.

Options:

1.    Accept the recommendations of this report to adopt the Coffs Harbour Local Strategic Planning Statement (Attachment 1) and upload it to the NSW Department of Planning, Industry and Environment.

2.    Reject the recommendation provided in this report.

This report recommends that Council undertake Option 1 as outlined.

Sustainability Assessment:

•     Environment

The Statement (and the Coffs Harbour Local Growth Management Strategy which underpins it) provides for environmentally sustainable growth within the LGA to 2040. This reflects Council’s long-term strategic vision for the City as endorsed in the MyCoffs Community Strategic Plan and in line with the outcomes of the Place Score 2019 Report.

•     Social

Social impacts associated with managing socially sustainable increases in population growth to 2040, and evolving housing and accommodation needs, are addressed in the planning principles contained within the Statement and the Coffs Harbour Local Growth Management Strategy which underpins it.

•     Civic Leadership

Civic leadership is demonstrated in this report by addressing many of strategic vision outlined in the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Coffs Harbour LGA provides a significant share of the region’s housing and jobs, and delivers a variety of high level services to the region. The Statement (and the Coffs Harbour Local Growth Management Strategy which underpins it) provides a coordinated, strategic and planned approach to cater for future growth.

•     Economic - Delivery Program/Operational Plan Implications

Funds are allocated within the 2019/20 Operational Plan to allow for the preparation of the Statement. The Statement includes a number of actions to achieve the goals, directions and actions of the North Coast Regional Plan 2036, Council’s MyCoffs Community Strategic Plan, and Council’s Local Growth Management Strategy. Many of these actions are already included in Council’s adopted Delivery Program, however others will require resourcing through Delivery Programs in future years.

Risk Analysis:

Recent changes to the Environmental Planning and Assessment Act 1979 and Regulations require regional NSW councils to have a Local Strategic Planning Statement adopted and uploaded to the NSW planning portal website by 1 July 2020. Proceeding to adopt the final Statement at this time will allow sufficient time to meet this timeframe. If Council chooses not to adopt the Statement at this time, Council may not achieve this legislative requirement.

Consultation:

Extensive community consultation has been held with the community in recent years during the preparation of various chapters of Council’s Local Growth Management Strategy, updates to Council’s MyCoffs Community Strategic Plan and the Place Score survey in 2019.

The draft Strategy was placed on public exhibition from 1 April to 1 May 2020 on Council’s Have Your Say website; was advertised in local media and promoted on Council social media channels. Project stakeholders were advised by email.

Consultation has been undertaken in accordance with Council’s Community Participation and Engagement Plan 2019, as follows:

Project Stage

Inform

Consult

Involve

Collaborate

Community engagement of Coffs Harbour Local Growth Management Strategy – various chapters

x

x

x

 

Consultation with various Government agencies and adjoining Councils

x

x

x

 

Internal review by Council staff

x

x

x

Formal exhibition of the draft Statement

x

x

Final Statement to Council for adoption

x

x

 

 

Post Adoption Feedback

x

 

 

 

Placescore

In early 2019, Council undertook extensive community consultation using the Place Score placemaking tool. The 2019 Place Score report was presented to Council on 11 April 2019. The Statement acknowledges the Place Score findings and outlines the importance of providing a strategic vision for land use planning for the LGA to 2040 to provide certainty to the community.

Related Policy, Precedents and / or Statutory Requirements:

All councils in NSW are required to prepare a local strategic planning statement that meets requirements set out in Section 3.9 of the Environmental Planning and Assessment Act 1979 and Regulation. For Coffs Harbour, this requires consistency with the NSW Government’s North Coast Regional Plan 2036 and the North Coast Settlement Planning Guidelines 2019; and with Council’s MyCoffs Community Strategic Plan (under section 402 of the Local Government Act 1993).

Implementation Date / Priority:

Regional NSW councils are required to have a Local Strategic Planning Statement adopted and uploaded to the NSW planning portal website by 1 July 2020. The final Statement will not take effect until it is published on the NSW planning portal.

Conclusion:

This report presents the final Coffs Harbour Local Strategic Planning Statement 2020 (Attachment 1) to Council for adoption. It identifies Council’s 20-year vision for land use planning within the Coffs Harbour Local Government Area (LGA), and sets out planning priorities and actions to achieve this vision and the means to monitor and report on the delivery of the actions identified. The Statement has been prepared in accordance with the Environmental Planning and Assessment Act 1979 and Regulations.

 


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