Coffs Harbour City Council

03 June 2020

 

Ordinary Council Meeting

 

The above meeting will be held remotely via audio-visual link on:

 

Thursday, 11 June 2020

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Public Forum

4.         Disclosure of Interest

5.         Apologies

6.         Leaves of Absence

7.         Mayoral Minute

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Questions On Notice

19.      Matters of an Urgent Nature

20.      Consideration of Confidential Items (if any)

21.      Close of Ordinary Meeting

 

 

Steve McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM20/11         Code of Conduct Matters to be Referred to Council....................... 3

Directorate Reports - Business Services

BS20/34          Monthly Financial Performance Report for the Month Ended 30 April 2020.................................................................................................................. 7

BS20/35          Coffs Harbour City Centre Development Incentive Policy - Amendment............................................................................................................ 23

Directorate Reports - Sustainable Communities

SC20/27          Draft Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands - Pre Exhibition......................................... 32

SC20/28          Coffs Harbour Local Environmental Plan 2013 - Housekeeping Amendment No. 3 (Including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) - Pre-Exhibition............................................................. 305

SC20/29          Request for Review of Determination - Development Application No.0782/19 - Seniors Housing (29 Self-Contained Dwellings), Six (6) Dwellings, One (1) Exhibition Home, Demolition and Subdivision (Torrens, Community and Strata Title) - Lot 78 DP 1223036, Lot 1 and lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach......................................................... 616

SC20/30          Community Organisation Assistance Program - Temporary - COVID-19.................................................................................................................................. 788

Directorate Reports - Sustainable Infrastructure

SI20/11           Draft Water Efficiency Strategic Plan 2020 - For Public Exhibition.................................................................................................................................. 793  

Questions on Notice

QON20/05      Jetty Foreshore - Tree Planting Program Update.......................... 860  


GM20/11      Code of Conduct Matters to be Referred to Council

Author:                        Group Leader Governance

Authoriser:                  General Manager

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM20/11  CONFIDENTIAL Investigation Report

Confidential in accordance with Section 10A(2)(i) of the Local Government Act as it contains alleged contraventions of any code of conduct requirements applicable under section 440.  

 

Executive Summary

In December 2019 a code of conduct complaint (the complaint) was received against a Councillor and in accordance with cl 6.1 of Council’s Procedures for the Administration of Model Code of Conduct (the Procedures), the complaint was referred to a conduct reviewer.  This report contains that investigation report, findings and recommended actions.

 

Recommendation:

That Council formally considers the Sole Conduct Reviewer’s Final Investigation Report and adopts the recommendation in Attachment 1 to this report.

 

Report

Description of Item:

Following the receipt of a code of conduct complaint by the Acting General Manager in December 2019, the Complaints Coordinator, in accordance with the Procedures, forwarded the complaint to a conduct reviewer.  The resulting investigation report of this referral is attached for Council’s awareness and resolution.

Issues:

The Procedures (adopted in their entirety from the NSW Office of Local Government (OLG) model) detail how code of conduct complaints are to be handled.  A link to the Procedures is included for reference:

 

Coffs Harbour City Council  Procedures for the Administration of Model Code of Conduct

 

Of particular note is part 7, which contains a section on ‘Consideration of the final investigation report by council’.  This section is copied below:

 

7.47     The role of the council in relation to a final investigation report is to impose a sanction if the investigator has determined that there has been a breach of the code of conduct and has made a recommendation in their final report under clause 7.36, paragraphs (d) to (j) (whether or not in conjunction with recommendations made under clause 7.36, paragraphs (a) to (c)).

 

7.48     The council is to close its meeting to the public to consider the final investigation report in cases where it is permitted to do so under section 10A of the LGA.

 

7.49     Where the complainant is a councillor, they must absent themselves from the meeting and take no part in any discussion or voting on the matter. The complainant councillor may absent themselves without making any disclosure of interest in relation to the matter unless otherwise required to do so under the code of conduct.

 

7.50     Prior to imposing a sanction, the council must provide the respondent with an opportunity to make a submission to the council. A submission may be made orally or in writing. The respondent is to confine their submission to addressing the investigator’s recommendation/s.

 

7.51     Once the respondent has made their submission they must absent themselves from the meeting and, where they are a councillor, take no part in any discussion or voting on the matter.

 

7.52     The council must not invite submissions from other persons for the purpose of seeking to rehear evidence previously considered by the investigator.

 

7.53     Prior to imposing a sanction, the council may by resolution:

 

a)    request that the investigator make additional enquiries and/or provide additional information to it in a supplementary report, or

b)    seek an opinion from the Office in relation to the report.

 

7.54     The council may, by resolution, defer further consideration of the matter pending the receipt of a supplementary report from the investigator or an opinion from the Office.

 

7.55     The investigator may make additional enquiries for the purpose of preparing a supplementary report.

 

7.56     Where the investigator prepares a supplementary report, they must provide copies to the complaints coordinator who shall provide a copy each to the council and the respondent.

 

7.57     The investigator is not obliged to notify or consult with any person prior to submitting the supplementary report to the complaints coordinator.

 

7.58     The council is only required to provide the respondent a further opportunity to make an oral or written submission on a supplementary report if the supplementary report contains new information that is adverse to them.

 

7.59     A council may by resolution impose one or more of the following sanctions on a respondent:

 

a)    that the respondent undertake any training or other education relevant to the conduct giving rise to the breach

b)    that the respondent be counselled for their conduct

c)    that the respondent be removed from membership of a committee of the council or any other body or organisation that the respondent serves on as the council’s representative

d)    that the respondent gives an undertaking not to repeat the offending behaviour in such time and form specified by the resolution

e)    that the respondent apologise to any person or organisation affected by the breach in such a time and form specified by the resolution

f)     that findings of inappropriate conduct be made public by publishing the investigator’s findings and determination in the minutes of the meeting

g)    in the case of a breach by the general manager, that action be taken under the general manager’s contract for the breach

h)    in the case of a breach by a councillor, that the councillor be formally censured for the breach under section 440G of the LGA

i)     in the case of a breach by a councillor:

 

i.     that the councillor be formally censured for the breach under section 440G of the LGA, and

ii.     that the matter be referred to the Office for further action under the misconduct provisions of the LGA.

 

7.60     The council is not obliged to adopt the investigator’s recommendation/s. Where the council proposes not to adopt one or more of the investigator’s recommendation/s, the council must resolve not to adopt the recommendation/s and state in its resolution the reasons for its decision.

 

7.61     Where the council proposes to impose a sanction on the respondent under clause 7.59 that is different to the sanction recommended by the investigator in their final report, the council must state in its resolution the reasons for its decision.

 

7.62     Where the council resolves not to adopt the investigator’s recommendation/s or imposes a sanction on the respondent under clause 7.59 that is different to the sanction recommended by the investigator, the complaints coordinator must notify the Office of the council’s decision and the reasons for it.

Options:

The options available to Council to consider in relation to this report are:

 

1.    Adopt the recommendation contained in the report (duplicated above).

2.    Amend the recommendation, noting that if this action is taken in accordance with cl 7.62 of the Procedures, the Complaints Coordinator must write to the Office of Local Government notifying the Council’s decision and reasons for it.

 

Sustainability Assessment:

•     Environment

There are no environmental issues as a result of this report.

•     Social

There are no direct social issues impacted by the recommendation in this report.

•     Civic Leadership

The community expects the elected Council and the organisation to maintain appropriate behaviour and to demonstrate leadership for and on behalf of the community. In doing so, the Code of Conduct establishes the level of behaviour that Council officials are expected to maintain.

•     Economic – Broader Economic Implications

There is no broader economic implications as a result of this report.

•     Economic - Delivery Program/Operational Plan Implications

The costs of conduct reviewers are incorporated into the annual Governance Services consultant budget.

Risk Analysis:

There is potentially a reputational risk associated with this report.

Consultation:

Consultation requirements associated with this matter are set out in the Procedures for the Administration of Model Code of Conduct.

Related Policy, Precedents and / or Statutory Requirements:

Code of Conduct Policy (adopted April 2019)

Procedures for the Administration of Model Code of Conduct (adopted April 2019)

Local Government Act 1993

Implementation Date / Priority:

Immediate.

Conclusion:

The investigators report is provided for Council’s consideration, noting the report has been referred to the Office of Local Government for information and comment/advice by the Investigator. The attached report contains the Findings and Recommended actions by the conduct reviewer.

 

  


BS20/34       Monthly Financial Performance Report for the Month Ended 30 April 2020

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS20/34   Monthly Financial Performance Report for the Month Ended 30 April 2020  

 

Executive Summary     

This report presents the Monthly Financial Performance Report for the month ended 30 April 2020.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $27.9 million with the actual year to date being $34.2 million.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $76 million with $41.3 million expended to the end of April.

 

 

Recommendation:

That Council note the Monthly Financial Performance Report for 30 April 2020.

 

Report

Description of Item:

The Monthly Financial Performance Report provides information on Council’s actual to budget performance.  The report provides accrual based information to Council on a monthly basis and designed to identify and explain any major variances between budgeted and actual results.

 

The report includes:

 

Financial Management Summary

·     The net operating surplus at the end of April is $6.3 million ahead of budget expectations.  The total surplus after capital grants is $34.2 million against a budget of $27.9 million.  Operating expenditure to the end of April is $139.8 million against a budget of $142.6 million.

·     Capital expenses is behind YTD budget expectations with total capital expenditure to the end of April of $41.3 million versus a YTD budget of $48.2 million.  There is a risk the annual targeted expenditure of $76 million will not be met and may require further budgets to be moved to the 2020/21 financial year.  Further details are provided in the Capital Expenditure Report comments.

 

Income Statement

·     This is a comprehensive income statement detailing the monthly performance for April 2020.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level.  In terms of monthly percentages, although some percentages may be large in dollar terms, they have a minor impact on financial performance.  There are individual comments for any monthly and YTD variances greater than 10%.

 

Capital Expenditure Summary and Detailed

·     Capital expenditure by cost centre and then at a more detailed level is also provided in the attachment.  Explanations have been provided for any variances greater than $200,000.

Issues:

Income Statement commentary as at 30 April 2020 for Year to Date (YTD) variances:

 

Revenue

·    Grants & Contributions - Operating purposes: Grant revenue is higher than anticipated due to the recognition of natural disaster funding.

 

Expenditure

·    Materials & Contracts:  Expenditure is lower than anticipated due to project expenditure slowing and some Council functions being affected during COVID-19 restrictions.

·    Other Expenses:  The primary shortfall relates to a reduction in forecasted energy costs and lower communication costs attributable to changes in the work environment and the use of technology.

·    Capitalised Expenses:  Expenditure on projects is lower than anticipated due to some projects being on hold initially in April.

 

Income Statement commentary as at 30 April 2020 for Monthly variances:

 

Revenue

·    Rates and Annual Charges:  Additional revenue was raised for properties that have changed from vacant land to occupied land.

·    User Charges & Fees:  The majority of the variance is due to water usage being lower than expected and minor variances in anticipated revenue due to COVID-19 restrictions.

·    Grants & Contributions – Operating purposes:  Due to accounting standard changes to the recognition of grant revenue upon expenditure, revenue is lower than anticipated for April.

·    Capital Grants, Subsidies, Contributions & Donations:  Due to accounting standard changes to the recognition of grant revenue upon expenditure, revenue was less than anticipated as project expenditure was lower than forecasted.

 

Expenditure

·     Materials & Contracts:  Expenditure is lower than expected due to expenditure slowing and some Council functions being affected by COVID-19 restrictions.

·     Capital Expenses:  Expenditure on projects lower than forecasted due to some projects being on hold initially in April.

Options:

An options analysis is not provided as the report is for noting only.


 

Sustainability Assessment:

•      Environment

There are no perceived short or long-term environmental impacts for the information contained within the report.

•      Social

There are no perceived short or long-term social impacts for the information contained within the report.

•      Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour by monitoring financial performance which assists the decision making process to allocate funding for projects listed under the MyCoffs Community Strategic Plan.

•      Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future financial sustainability.

•      Economic - Delivery Program/Operational Plan Implications

The year to date surplus, after capital revenue, is projected to be $27.9 million as at 30 April 2020 with the actual year to date surplus being $34.2 million.

Risk Analysis:

There are no risks associated with this report.

Consultation:

Group Leaders and their relevant staff have been provided with budget reports for each cost centre on a monthly basis for review.  Any variations will be provided to Council for adoption through the Quarterly Budget Review process.

Related Policy, Precedents and / or Statutory Requirements:

Local Government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management, we have opted to do so.

Implementation Date / Priority:

This report is for noting only and therefore there are no implementation actions.

 

Conclusion:

 

This Monthly Financial Performance Report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

The Responsible Accounting Officer confirms the Monthly Financial Performance Report for the month ended 30 April 2020 indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.


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BS20/35       Coffs Harbour City Centre Development Incentive Policy - Amendment

Author:                        Developer Contributions Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  BS20/35   Amended Coffs Harbour City Centre Development Incentive Policy  

 

Executive Summary

At its meeting held on 23 May 2019, Council resolved to adopt the Coffs Harbour City Centre Development Incentive Policy.  This incentive provides an exemption from developer contributions for certain accommodation developments within the Coffs Harbour City Centre.

 

Over the last 12 months the Coffs Harbour City Centre Development Incentive Policy has been applied to approved and eligible development applications, which has resulted in approximately $413,000 being waived in upfront costs that developers would normally incur.  As there were no significant accommodation developments in the Coffs Harbour City Centre two years prior to the implementation of the incentive, it may provide some evidence that the incentive supports larger scale general accommodation developments.

 

The current incentive policy is available until 23 May 2021 or until the maximum cap of $2.5 million is reached, whichever comes first.  Given the current circumstances surrounding COVID-19 and the anticipated impacts on the development sector and wider economy, it is proposed Council consider extending the policy incentive until 23 May 2022 or until the maximum cap is reached.

 

 

Recommendation:

That Council adopt the amended Coffs Harbour City Centre Development Incentive Policy (Attachment 1), which extends the incentive until 23 May 2022 or until the maximum cap of $2.5 million is reached, whichever comes first.

 

Report

Description of Item:

The Coffs Harbour City Centre Development Incentive Policy along with the associated contributions plans were adopted by Council on the 23 May 2019.  The policy provides an exemption to developer contributions for certain accommodation developments within the Coffs Harbour City Centre.

 

Since the inception of the policy, there have been two major accommodation developments within the city centre that applied and were approved in principal for a full exemption from Developer Contributions.  There were no accommodation developments of this size within the Coffs Harbour City Centre for at least two years prior to the implementation of this policy incentive.  This may provide evidence that the incentive has supported larger scale accommodation developments over the last 12 months.  The savings passed on to developers are estimated to total $413,000.

 

As an additional note, the other developer contributions incentive, being the Business Incentive Policy is anticipated to deliver approximately $659,000 in savings to local business since its inception.  Based on the applications received for the Business Incentive Policy, it is projected that these developments will create approximately 179 casual or full time jobs with the potential for additional employment for consultants, contractors and trades during the construction phase.  This is positive news particularly in these challenging times.

 

It is expected that the COVID-19 pandemic will have an impact on many sectors, including the development sector.  The slowdown in economic activity is expected for at least the short term.  Given the Coffs Harbour City Centre Development Incentive Policy has only 12 months remaining and the level of incentive provided to date, it is recommended that this policy be extended for an additional 12 months to 23 May 2022.  This will provide a positive signal to the development sector.

Issues:

Council would forego any potential income from developer contributions over the specified remaining time.

 

The exemption of contributions over an extended period of time could have an adverse impact upon Council’s finances and affect the ability to provide infrastructure to a growing population.  Given the limited amount of residential growth over the last three years within the Coffs Harbour City Centre, this incentive should not pose any significant impact to Council’s anticipated financial position over the short term.  The aim of this incentive is to encourage further development, where the development may not otherwise occur.

 

The inclusion of a maximum cap (an incentive allowance) of $2.5 million limits Council’s financial commitment and reduces the overall risk.

 

General residential developments must provide all relevant car parking onsite as per the Coffs Development Control Plan (DCP), unless a formal planning agreement is approved.  The Coffs Harbour City Centre Car Parking Developer Contributions Plan is only relevant to commercial development.  Therefore, the Coffs Harbour City Centre Developer Contributions Car Parking Plan would not apply for general residential development.  However, tourist accommodation developments may be entitled to a concession under the Business Incentive Policy, for any applicable car spaces required.  This may increase the number of tourist accommodation development applications with reduced onsite car parking provided.  The developer contribution concession could place greater pressure on the car parking supply within the city centre.  However, recent parking studies in 2017 and 2020 have demonstrated that there is currently adequate parking supply in the city centre to meet parking demand.

Options:

In considering this report Council has the following options:

 

1.    Accept the recommendation in this report and adopt the amended Coffs Harbour City Centre Development Incentive Policy (Attachment 1), thereby endorsing the extension of the incentive until 23 May 2022 or until the maximum cap of $2.5 million is reached, whichever comes first.

2.    Retain the current Coffs Harbour City Centre Development Incentive Policy, thereby retaining the retaining the incentive until 23 May 2021 or until the maximum cap of $2.5 million is reached, whichever comes first.

 

Option 1 is recommended.

Sustainability Assessment:

•     Environment

The Coffs Harbour City Centre Development Incentive Policy may assist in increasing the level of medium and high density dwellings within the city centre area.  This could assist in achieving Council’s urban growth objectives of a Compact City, thereby limiting the footprint of residential growth.  This could also assist with more efficient use of existing infrastructure and could encourage more active forms of transport, such as walking and cycling, in turn placing less reliance on cars.

•     Social

The Coffs Harbour City Centre Development Incentive Policy may assist in activating the city centre by creating a vibrant hub.  Current pedestrian activity is mainly limited to the morning and lunchtime periods.  By increasing the local population in the area it could create longer hours of general social activity and provide passive surveillance of the city centre after normal working hours.  This initiative could further assist the growth of a lively, hospitable and safe space to enjoy, beyond current periods of activity.

•     Civic Leadership

The Coffs Harbour City Centre Development Incentive Policy supports the MyCoffs Community Strategic Plan strategy C1.2 – We undertake development that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

Developer contributions fund new infrastructure projects related to growth.  It is the intent of the Coffs Harbour City Centre Development Incentive Policy to facilitate accelerated growth within the city centre for residential and tourist accommodation, which will have positive economic impacts on the city centre and broader economy.

•     Economic - Delivery Program/Operational Plan Implications

There are no significant implications to Council’s Delivery Program or Operational Plan.  Given the policy and its exemptions are only proposed for the short term and in a relatively confined area, any financial impacts are considered manageable.

Risk Analysis:

Overall it is considered that the Coffs Harbour City Centre Development Incentive Policy continues to present minimal financial risk to Council over the short term.  The social benefits and potential business and economic growth derived from the policy are considered to outweigh the impacts of foregoing contributions over the short term.

Consultation:

Over recent years there has been ongoing planning and projects to activate the Coffs Harbour City Centre.  This is particularly supported by the local business sector with the view to further enhance business and development investment.

Related Policy, Precedents and / or Statutory Requirements:

The relevant statutory requirements for the preparation of developer contribution plans and collection of contributions are principally the Environmental Planning and Assessment Act 1979, the Environmental Planning and Assessment Regulation 2000, the Local Government Act 1993 and the Water Management Act 2000.

 

The Coffs Harbour City Centre Development Incentive Policy is consistent with the broad aims of City Centre Masterplan by increasing investment across the precinct.  This policy is also complimentary to the current adopted Business Incentive Policy.

 

This incentive also supports a number of the fundamental points identified in the Coffs Harbour Economic Development Strategy 2017-2022.  The incentive specifically targets an increase in population growth focused within the city centre.

Implementation Date / Priority:

The amended Coffs Harbour City Centre Development Incentive Policy will be available immediately upon adoption by Council.

Conclusion:

The Coffs Harbour City Centre Development Incentive Policy provides exemptions from developer contributions for residential and tourist accommodation development in the Coffs Harbour City Centre.  The opportunity to increase residential and tourist accommodation development within the city centre compliments other activation initiatives and may stimulate overall investment in this area.

 

The policy thus far has seen positive outcomes.  Due to the current COVID-19 impacts it is recommended to amend the policy, making it available until the 23 May 2022 or until the maximum cap of $2.5 million is reached, whichever comes first.

 


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SC20/27       Draft Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands - Pre Exhibition

Author:                        Senior Planner/Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/27   Draft Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands

ATT2  SC20/27   Affordable Housing in Coffs Harbour LGA - Issues and Options Paper 2020

ATT3  SC20/27   Short Term Rental Accommodation - Issues and Options Paper 2020

ATT4  SC20/27   Coffs Harbour Population Demographics and Housing Background Paper 2020

ATT5  SC20/27   Coffs Harbour Community Insights Report 2019  

 

Executive Summary

At its Ordinary Meeting of 14 March 2019, Council resolved to endorse a revised scope for the Coffs Harbour Local Growth Management Strategy review, comprising a number of chapters relating to various land use types within the Coffs Harbour Local Government Area (LGA), including a Residential Lands Chapter.

The purpose of this report is to seek Council’s endorsement to publicly exhibit draft Coffs Harbour Local Growth Management Strategy – Chapter 7 Residential Lands (Attachment 1) and two associated Issues and Options Papers: Affordable Housing in Coffs Harbour LGA (Attachment 2) and Short Term Rental Accommodation (Attachment 3).

 

It is noted that two additional documents: Coffs Harbour Population Demographics and Housing Background Paper 2020 (Attachment 4) and Coffs Harbour Community Insights Report 2019 (Attachment 5) are provided for background information to assist the community engagement process.

 

Recommendation:

That Council:

1.       Endorse draft Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands (Attachment 1), Affordable Housing in Coffs Harbour LGA - Issues and Options Paper 2020 (Attachment 2) and Short Term Rental Accommodation - Issues and Options Paper 2020 (Attachment 3) for the purpose of public exhibition for a minimum period of 28 days.

2.       Note that a further report will be brought back to Council for consideration of the final Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands; and incorporating feedback received in relation to the Affordable Housing in Coffs Harbour LGA - Issues and Options Paper 2020 and Short Term Rental Accommodation - Issues and Options Paper 2020.

 

Report

Description of Item:

Council at its Ordinary Meeting of 23 June 2016, resolved:

That Council:

1.    Endorse the Coffs Harbour Residential Strategy Phase 1 – Final Issues and Options Paper (Attachment 1).

2.    Note the findings of the Coffs Harbour Residential Strategy Phase 1 – Workshop Notes (Attachment 2).

3.    Undertake a procurement process to select appropriately qualified consultants to prepare Phase 2 - Draft Coffs Harbour Residential Strategy in accordance with the Project Scope (Attachment 3).

In accordance with item 3 of that resolution, Council engaged consultants to assist in the development of a residential strategy for the Coffs Harbour LGA. The subsequent release of the NSW Government’s North Coast Regional Plan in 2017, however, resulted in the need for a revised scope for the Local Growth Management Strategy review process to ensure that the directions and actions contained within the Plan were satisfied. In this regard, at Council’s Ordinary Meeting of 14 March 2019, it was resolved:

That Council:

1.    Endorse the revised scope for the Coffs Harbour Local Growth Management Strategy review process.

2.    Endorse the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4.

3.    Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 for a minimum period of 28 days.

4.    Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4.

In accordance with item 1 of that resolution, draft Coffs Harbour Local Growth Management Strategy – Chapter 7 Residential Lands (referred to as ‘draft Chapter 7 - Residential Lands’ for the remainder of this report) has been developed to provide a strategic approach to residential land use within the Coffs Harbour LGA to 2040. Two associated issues and options papers have also been developed to further explore impacts associated with housing affordability and short term rental accommodation within the Coffs Harbour LGA. Feedback from the community and stakeholders on these two papers will inform actions within the final Chapter 7 - Residential Lands relating to housing affordability and short term rental accommodation.

The purpose of this report is to seek Council’s endorsement to publicly exhibit draft Chapter 7 Residential Lands (Attachment 1) and the two associated issues and options papers: Affordable Housing in Coffs Harbour LGA (Attachment 2) and Short Term Rental Accommodation (Attachment 3). Two additional documents: Coffs Harbour Population Demographics and Housing Background Paper 2020 (Attachment 4) and Coffs Harbour Community Insights Report 2019 (Attachment 5) are provided for background information to assist the community engagement process.

Issues:

·    Facilitating infill development

The endorsed Compact City growth model within the Coffs Harbour Local Growth Management Strategy – Chapter 4 Compact City Program aims to promote appropriate infill and renewal in targeted locations within the LGA to offer greater housing choice and affordability. Draft Chapter 7 - Residential Lands identifies a number of inhibitors to infill development, including onerous planning controls and infrastructure requirements. Recommended actions within draft Chapter 7 – Residential Lands include amendments to Council’s local planning controls to facilitate the delivery of high quality infill development within targeted infill areas. The draft Chapter also includes a recommended action to review funding mechanisms to offer a coordinated strategic approach to the provision (or upgrades) of infrastructure to facilitate infill development.

·    Creating great places through a ‘place based’ approach

One of the aims of the Local Growth Management Strategy is to “create places that promote people’s health, happiness and economic wellbeing across the Coffs Harbour LGA”. To support this, draft Chapter 7 – Residential Lands is focused on encouraging a design-led ‘place-based’ approach to the delivery of residential development. The NSW Government has also identified the importance of creating local character statements as a real opportunity to enhance place.

The Chapter outlines how local character statements (an expression of an area’s existing character and its desired future character) and Place Manuals (building on local character statements to create place based projects, initiatives and public realm works, including updates to local planning controls to reflect the community's desired built form and design outcomes) will be developed for key villages and precincts within the Coffs Harbour LGA in partnership with the community.

·    Facilitating housing diversity and choice

Draft Chapter 7 – Residential Lands identifies that the dwelling stock profile for the Coffs Harbour LGA is predominantly made up of three or four bedroom homes, which accounts for 62% of the total private dwelling stock. By 2040, Coffs Harbour’s empty nester and ageing population base is predicted to significantly increase, particularly those over the age of 75. The average household size is therefore predicted to decline, generating a need to facilitate a greater supply of smaller one or two bedroom homes. In line with this, the housing targets within the North Coast Regional Plan 2036 require 40% of the total housing stock within the Coffs Harbour LGA to be multi dwelling housing. The recommended actions within draft Chapter 7 – Residential Lands include amendments to Council’s local planning controls and incentives to encourage a more diverse housing supply in infill areas to respond to the increasing proportion of lone person households, couples without dependents, empty nesters and retirees. Locating smaller housing types within infill areas will free up existing three to four-bedroom dwellings to meet the future demand for this larger product without the need to expand into greenfield areas.

·    Attracting and retaining the young workforce population (‘Millennials’)

Population projections for the Coffs Harbour LGA reflect a low growth for the 25 to 34 years age cohort ‘young workforce population’ (known as ‘Millennials’) to 2040. It is important to attract and retain a younger working population to ensure a strong economic base, vitality and creativity, and demographic diversity of Coffs Harbour’s future community. Recommended actions within draft Chapter 7 – Residential Lands aim to facilitate appropriate housing options in areas close to education, employment and lifestyle opportunities that are attractive to this population group.

·    Addressing and influencing housing affordability

House values and private rental prices within the Coffs Harbour LGA have been steadily rising for many years, significantly outpacing the growth in wages over the same period. As a result, housing affordability is an issue for many households in the LGA. Whilst local government has a limited role in the direct provision of affordable housing, Council can ensure that its planning and policy framework influences the overall supply of housing, which can place downward pressure on housing affordability; can work with both State and Federal Governments and the development industry to promote affordable housing outcomes; and can investigate impacts on long term rental vacancies and housing affordability from short term rental accommodation.

The two issues and options papers which have been developed to further explore impacts associated with housing affordability and short term rental accommodation within the Coffs Harbour LGA will be jointly exhibited with draft Chapter 7 – Residential Lands. Feedback from the community and stakeholders on these two papers will inform actions within the final Chapter presented back to Council relating to housing affordability and short term rental accommodation.

Options:

Council has a number of options available in relation to this matter. They include:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

The suitability of residential land for further growth is based a number of principles to ensure that such growth is environmentally sustainable. These principles are highlighted within Council’s endorsed Coffs Harbour Local Growth Management Strategy – Chapter 4 Compact City Program. This growth model minimises the expansion of the urban footprint to avoid high conservation value land and other environmentally constrained land. This reflects Council’s long term strategic vision for the City as endorsed in the MyCoffs Community Strategic Plan.

•     Social

Draft Chapter 7 – Residential Lands seeks to address social impacts associated with delivering residential land by directing residential development to localities that are adequately serviced and are within close proximity to employment centres and strategic transport linkages. The recommended actions contained within draft Chapter 7 – Residential Lands reflect Council’s long term strategic vision for Coffs Harbour in the MyCoffs Community Strategic Plan.

•     Civic Leadership

Draft Chapter 7 – Residential Lands demonstrates civic leadership by addressing the following objectives in the My Coffs Community Strategic Plan: C1.1 (We create liveable places that are beautiful and appealing); and C1.2 (We undertake development that is environmentally, socially and economically responsible).

•     Economic – Broader Economic Implications

Draft Chapter 7 – Residential Lands includes a number of actions that will facilitate and act on priorities set by the North Coast Regional Plan 2036. These actions relate to a greater supply of housing, housing diversity and choice, somewhat addressing housing affordability. The draft Chapter assists in meeting the aims of the Coffs Harbour Local Growth Management Strategy in providing a coordinated, strategic and planned approach to cater for future residential growth. This provides certainty to the community and development industry. The placemaking delivery mechanism for future residential growth will also ensure that that a quality public realm is provided to support higher density areas and influence land and property values.

•     Economic - Delivery Program/Operational Plan Implications

Draft Chapter 7 – Residential Lands is a Council initiative, and costs for the development of the Chapter are included in Council’s Delivery Program. Some actions contained within the draft Chapter are not funded, therefore implementation of these actions is subject to funding through either Council’s Delivery Program or through grant applications or other initiatives. This may have implications on Council’s Delivery Program and Operational Plan. Section 7.12 of Chapter 7 - Residential Lands identifies the cost implications to Council of resourcing the policy recommendations associated with adoption of the Chapter.

Risk Analysis:

Draft Chapter 7 – Residential Lands will be placed on public exhibition prior to its final adoption by Council, thereby providing an opportunity for stakeholder and community engagement and thus reducing Council’s risk.

Consultation:

Consultation has been undertaken over an extended period in accordance with Council’s Community Participation and Engagement Plan 2019, as follows:

Project Stage

Inform

Consult

Involve

Collaborate

Residential Strategy Phase 1 Draft Issues and Options Discussion Paper (2016)

x

x

x

 

Local Growth Management Strategy Review - Urban Lands (workshops, pop ups and survey) 2017)

x

x

x

 

Placescore liveability priorities survey (2019)

x

x

Workshop and survey with development and planning industry stakeholders (2019)

x

x

x

 

Internal staff review of draft Chapter 7 (2020)

x

x

 

 

Draft Chapter 7 – on exhibition

x

x

 

 

Final Document to Council for adoption or endorsement

x

x

 

 

Post Endorsement Feedback

x

 

 

 

Placescore

In early 2019, Council undertook extensive community consultation using the Placescore placemaking tool to understand community priorities and values. The top most ranked strength for the Coffs Harbour LGA in this study is “Elements of the Natural Environment”. Placescore results identified a strong community preference for good quality public spaces, access and safety of walking, cycling and public transport and dual mode pathways that connect housing to communal pathways. Actions included within draft Chapter 7 will contribute to facilitating the priorities relating to improving connectivity between neighbourhoods and incorporating public realm improvements within the Coffs Harbour LGA. Placescore also completed a Community Insights Report in 2019 to assist Council with the future development of local character statements for key villages and precincts (Attachment 5).

Related Policy, Precedents and / or Statutory Requirements:

The objectives and outcomes of draft Chapter 7 – Residential Lands aim to assist in the delivery of the vision, aims and objectives of the North Coast Regional Plan 2036 and Council’s MyCoffs Community Strategic Plan. Draft Chapter 7 – Residential Lands is required to be endorsed by NSW Department of Planning, Industry and Environment and will inform updates to Coffs Harbour Local Environmental Plan 2013 and Coffs Harbour Development Control Plan 2015.

Implementation Date / Priority:

Should Council adopt the preferred recommendation of this report, public exhibition of draft Chapter 7 – Residential Lands will be undertaken for a minimum period of 28 days. A further report will be put to Council to provide feedback on any submissions received during the public exhibition process and to seek endorsement of the final Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands. Should Council resolve to adopt the final Chapter, endorsement from NSW Department of Planning, Industry and Environment will be sought. Timeframes associated with this process are subject to the Department’s internal processes.

Conclusion:

The aim of draft Coffs Harbour Local Growth Management Strategy – Chapter 7 Residential Lands is to ensure that Council can facilitate the delivery of a greater housing supply, increased housing diversity and choice, and more opportunities for affordable housing to cater for changing population needs to 2040.

The purpose of this report is to seek Council’s endorsement to publicly exhibit draft Coffs Harbour Local Growth Management Strategy – Chapter 7 Residential Lands (Attachment 1) and two associated issues and options papers: Affordable Housing in Coffs Harbour LGA (Attachment 2) and Short Term Rental Accommodation (Attachment 3).

A further report will be brought back to Council for consideration of the final Coffs Harbour Local Growth Management Strategy - Chapter 7 Residential Lands following the public consultation process.

 


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SC20/28       Coffs Harbour Local Environmental Plan 2013 - Housekeeping Amendment No. 3 (Including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) - Pre-Exhibition

Author:                        Planner/Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/28   Planning Proposal - Coffs Harbour LEP 2013 - Housekeeping No 3 (Including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) - Version 1 Pre-Exhibition  

 

Executive Summary

Coffs Harbour Local Environmental Plan (LEP) 2013 came into force on 27 September 2013. Regular housekeeping reviews of this Plan are undertaken in order to ensure that Council’s principal LEP remains accurate and relevant. Two housekeeping reviews of Coffs Harbour LEP 2013 have previously been undertaken (8 January 2016 and 9 February 2018).

This report relates to a third housekeeping review of Coffs Harbour LEP 2013. The proposed housekeeping LEP amendment comprises a number of matters relating to the correction of mapping anomalies; the correction of listed heritage items; alignment with the Woolgoolga Town Centre Masterplan which was adopted by Council on 22 February 2018 (amendments to land use zones, building height controls and floor space ratio controls); and alignment with the Coffs Harbour Local Growth Management Strategy relating to design excellence.

The purpose of this report is to seek endorsement from Council to initiate Coffs Harbour LEP 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) (Attachment 1) and to obtain endorsement from NSW Department of Planning, Industry and Environment for the planning proposal to proceed, as well as authorisation for local plan making functions.

 

Recommendation:

That Council:

1.       Endorse and forward a planning proposal (Attachment 1) for Coffs Harbour Local Environmental Plan 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) to NSW Department of Planning, Industry and Environment for determination pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979.

2.       Request that the Secretary of NSW Department of Planning, Industry and Environment issue written authorisation to Council to exercise delegation of the plan making functions pursuant to Section 3.36 of the Environmental Planning and Assessment Act 1979 for Coffs Harbour Local Environmental Plan 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas).

3.       Resolve to publicly exhibit a planning proposal for Coffs Harbour Local Environmental Plan 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) following determination by NSW Department of Planning, Industry and Environment pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979.

4.       Note that a further report will be brought back to Council for consideration following public exhibition of a planning proposal for Coffs Harbour Local Environmental Plan 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas).

 

Report

Description of Item:

Coffs Harbour LEP 2013 came into force on 27 September 2013. Regular housekeeping reviews of this Plan are undertaken in order to ensure that Council’s principal LEP remains accurate and relevant. Two housekeeping reviews of Coffs Harbour LEP 2013 have previously been undertaken (8 January 2016 and 9 February 2018).

This report relates to a third housekeeping review of Coffs Harbour LEP 2013. The proposed housekeeping LEP amendment comprises a number of matters relating to the correction of mapping anomalies; the correction of listed heritage items; alignment with the Woolgoolga Town Centre Masterplan which was adopted by Council on 22 February 2018 (i.e. land use zones, building height controls and floor space ratio controls); and alignment with the Coffs Harbour Local Growth Management Strategy relating to design excellence.

Coffs Harbour LEP 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) comprises eleven amendments as follows:

1.    Amendment to Land Zoning Map (LZN_005F) to align with the recommendations of the Woolgoolga Town Centre Masterplan by rezoning land along the Clarence and Beach Streets Corridor from Zone R3 Medium Density Residential to Zone R1 General Residential.

2.    Amendment to Height of Building Map (LZN_005F) to align with the recommendations of the Woolgoolga Town Centre Masterplan.

3.    Amendment to Floor Space Ratio Map (FSR_005F) to support the intent of the Woolgoolga Town Centre Masterplan.

4.    Amendment to Clause 7.12 Design Excellence to include land within Zone IN1 General Industrial, IN3 Heavy Industrial and IN4 Working Waterfront to accord with the Coffs Harbour Local Growth Management Strategy.

5.    Amendment to Clause 7.12 Design Excellence to reference the in-force Coffs Harbour Development Control Plan (DCP) 2015.

6.    Amendment to Land Zoning Map (LZN_006C) to reflect the Council Notice – Dedication of Public Reserve in Government Gazette No 28 of 24 February 2017.

7.    Amendment to Land Zoning Map (LZN_005C), Lot Size Map (LSZ_005C) and Height of Building Map (HOB_005C) to align with the cadastral boundary of Lot 204 DP 794312 and reflect Zone RE1 Public Recreation.

8.    Amendment to Floor Space Ratio Map (FSR_006D) to fix an anomaly for Lot 131 DP 1244927 and reintroduce a floor space ratio control for this land.

9.    Amendment to Heritage Map (HER_006D) and Schedule 5 (Environmental Heritage) of Coffs Harbour LEP 2013 to reflect a new property description and land boundaries following a boundary adjustment associated with Item number I14 (Riley’s house).

10.  Amendment to Heritage Map (HER_004B) and Schedule 5 (Environmental Heritage) of Coffs Harbour LEP 2013 to remove item I35 and associated mapping following development approval to demolish the item.

11.  Amendment to Heritage Map (HER_006) and Schedule 5 (Environmental Heritage) of Coffs Harbour LEP 2013 to remove item I4 and associated mapping following the loss of the item due to fire.

The purpose of this report is to seek endorsement from Council to initiate Coffs Harbour LEP 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) (Attachment 1) and to obtain endorsement from NSW Department of Planning, Industry and Environment for the planning proposal to proceed, as well as authorisation for local plan making functions.

Issues:

The proposed amendments to Coffs Harbour LEP 2013 are set out and justified in the planning proposal provided as Attachment 1 to this report. Specific detail in relation to each of the proposed amendment items is discussed in Appendix 1 of that planning proposal.

The proposed amendments are either supported by an adopted policy position of Council (i.e. Woolgoolga Town Centre Masterplan and Coffs Harbour Local Growth Management Strategy) or seek to rectify mapping and/or written anomalies to ensure that Coffs Harbour LEP 2013 is up to date and relevant.

Woolgoolga Town Centre Masterplan

The Woolgoolga Town Centre Masterplan was developed following extensive community consultation and endorsed by Council on 22 February 2018. The Masterplan outlines a vision and framework and sets strategic responses to urban structure, built form, public realm and movement networks for the Woolgoolga Town Centre.

The vision of the Masterplan is “to grow Woolgoolga in a way that does not affect its unspoilt & unhurried beachside character, but that is proactive in supporting business growth.” The adopted masterplan contains a recommendation to amend maximum building height controls to retain a relaxed village character with adequate human scale. It provides a balance between retaining a relaxed village character and enabling taller development on four keys sites with specific design requirements. The adopted Masterplan also recommends that floor space ratio controls for land within the Woolgoolga Town Centre be reviewed and amended to ensure that the objectives of the Masterplan can be met.

A short term recommendation within the Masterplan is to rezone land along the Clarence and Beach Streets Corridor from R3 Medium Residential to R1 General Residential under Coffs Harbour LEP 2013 to strengthen and facilitate the development of tourism and mixed uses in Woolgoolga. This zone change will reflect the mix of existing uses in this corridor and encourage development of a broader range of medium density residential accommodation types that support growth of the tourism economy (i.e. more short-stay accommodation options) and increase the choice of living options to meet the needs of an ageing population requiring smaller household sizes.

The proposed LEP amendment seeks to implement the recommendations within the Masterplan in relation to maximum building height controls, floor space ratio controls and land use zones. The Masterplan includes a number of other recommendations which relate to amending Coffs Harbour Development Control Plan (DCP) 2015. The DCP amendments will be addressed though a separate process as they are reliant on the preparation of a People Movement and Transport System Strategy for Woolgoolga which is currently being prepared. This staggered approach to implementation of the Woolgoolga Town Centre Masterplan is in recognition of the fiscal and funding challenges of Council.

Design Excellence

Council is currently reviewing and updating its Local Growth Management Strategy. Chapters 1 to 4 of the Local Growth Management Strategy were endorsed by NSW Department of Planning, Industry and Environment on 13 January 2020. The vision of the Local Growth Management Strategy includes encouraging ‘design excellence’ in built form outcomes.

As part of Council’s review of its Local Growth Management Strategy, a stakeholder workshop was facilitated with local architects, building designers, developers and other stakeholders. Design excellence was identified during this consultation as lacking within the Coffs Harbour Local Government Area (LGA) and a key priority for improvement.

To support this, Council has reviewed the design excellence provisions within Coffs Harbour LEP 2013 and has identified the need to amend Clause 7.12 Design Excellence so that it applies to land within an industrial zone within the LGA.  In this regard, it is recommended that Clause 7.12 Design Excellence of Coffs Harbour LEP 2013 apply to land within Zone IN1 General Industrial, Zone IN3 Heavy Industrial and Zone IN4 Working Waterfront as this clause currently only applies to residential, business and tourist land use zones within the LGA. Note that this recommendation is also consistent with the draft Coffs Harbour Local Growth Management Strategy – Chapter 8 Employment Lands, which is currently on exhibition.

Mapping & Written Anomalies

As part of the third housekeeping review of Coffs Harbour LEP 2013, a number of matters have been identified that require rectification relating to the correction of written and mapping anomalies, including corrections associated with listed heritage items. These matters are specified in detail within Attachment 1.

Options:

Council has a number of options available in relation to this matter. They include:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

The Proposed LEP housekeeping amendment aims to ensure that development within the Coffs Harbour LGA continues to be carried out in an environmentally sustainable manner. Regular housekeeping reviews allow for minor adjustments to Council’s principal LEP to ensure that it remains up-do-date and accurate.

•     Social

Although it is difficult to directly measure the success of the social and cultural sustainability principles of Coffs Harbour LEP 2013 thus far, Council is continuing the use of new and innovative measures in its program to improve the well-being of the people in the LGA. The proposed LEP amendments relating to the Woolgoolga Town Centre are supported by extensive community and stakeholder consultation to ensure that the community’s vision for the town is captured. A viable town centre will assist in the development of a stronger social fabric and a vibrant community for Woolgoolga.

•     Civic Leadership

Council has continued to demonstrate civic leadership under Coffs Harbour LEP 2013. In this regard, Council’s strategic planning documents ensure transparency and accountability in local government. Their implementation enables Council to identify and respond to community issues and concerns. Accordingly, the LEP amendment process aligns with the following objectives and strategies of Council’s MyCoffs Community Strategic Plan: An Active, Safe and Healthy Community (A2.1, A2.2, A2.3, A2.4); A Thriving and Sustainable Local Economy (B1.1, B1.2); Liveable Neighbourhoods with a Defined Identity (C1.1, C1.2); and Effective Use of Public Resources (D2.1).

•     Economic – Broader Economic Implications

Regular housekeeping reviews of Coffs Harbour LEP 2013 aim to provide certainty within the development industry, which assists the local economy. The proposed LEP amendments relating to the Woolgoolga Town Centre will assist in attracting investment and harnessing the unique local qualities and competitive advantages of Woolgoolga.

•     Economic - Delivery Program/Operational Plan Implications

This housekeeping review of Coffs Harbour LEP 2013 is being undertaken internally, therefore the recommendations of this report are unlikely to result in any impacts to Council’s Operational Plan or Delivery Program.

Risk Analysis:

The housekeeping review process provides a mechanism to reduce risk to Council and the community. By reviewing and amending Coffs Harbour LEP 2013 regularly to address minor anomalies and account for changes in Council policy, as well as accommodating legislative changes, Council lessens the likelihood of risk in planning related decision making.

Consultation:

The proposed LEP amendments relating to the Woolgoolga Town Centre Masterplan and Coffs Harbour Local Growth Management Strategy are supported by extensive community and stakeholder consultation.

Subject to the requirements of NSW Department of Planning, Industry and Environment, it is expected that the LEP amendment will be publicly exhibited for a minimum of 28 days. Landowner consultation will also be undertaken as detailed within the planning proposal provided as Attachment 1 to this report. A further report will be brought back to Council to present the outcomes of the public exhibition process. Consultation has been, and will continue to be, undertaken in accordance with Council’s Community Participation and Engagement Plan 2019, as follows:

LEP Amendment Process

Inform

Consult

Involve

Collaborate

Public Exhibition

x

x

Agency and Stakeholder Consultation

x

x

Council Report on Public Consultation

x

x

Notification

x

 

 

Placescore:

In early 2019, Council undertook extensive community consultation using the Placescore place-making tool. The 2019 Placescore report was presented to Council on 11 April 2019.

The Coffs Harbour LGA received a Placescore of 65, while Woolgoolga received a score of 67 which are both below the NSW average of 72. Top community requests for liveability improvement priorities within the LGA and Woolgoolga include the quality and condition of public and open space (footpaths, verges, parks etc.); protection of the natural environment, access and safety of walking, cycling and/or public transport (signage, paths, lighting etc.); and provision of walking/jogging/bike paths that connect housing to communal amenity (shops, parks etc.). The proposed LEP amendments supports the community’s priorities as identified by Placescore.

Related Policy, Precedents and / or Statutory Requirements:

Relevant Council policies and statutory requirements have been considered in the preparation of the proposed LEP amendment, including: Environmental Planning and Assessment Act 1979; Environmental Planning and Assessment Regulation 2000; North Coast Regional Plan 2036; Coffs Harbour Local Growth Management Strategy 2020; MyCoffs Community Strategic Plan; Coffs Harbour LEP 2013 and Coffs Harbour DCP 2015.

Implementation Date / Priority:

A project timeline is yet to be determined by NSW Department of Planning, Industry and Environment, however anticipated timeframes are provided within the planning proposal (Attachment 1). The timeline is triggered once Council has obtained endorsement from NSW Department of Planning, Industry and Environment for the planning proposal to proceed.

Conclusion:

This report outlines the findings of a third housekeeping review of Coffs Harbour LEP 2013. The purpose of this report is to seek endorsement from Council to initiate Coffs Harbour LEP 2013 - Housekeeping Amendment No. 3 (including Woolgoolga Town Centre Master Plan and Local Growth Management Strategy Design Excellence for Industrial Areas) (Attachment 1) and to obtain endorsement from NSW Department of Planning, Industry and Environment for the planning proposal to proceed, as well as authorisation for local plan making functions.

 


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SC20/29       Request for Review of Determination - Development Application No.0782/19 - Seniors Housing (29 Self-Contained Dwellings), Six (6) Dwellings, One (1) Exhibition Home, Demolition and Subdivision (Torrens, Community and Strata Title) - Lot 78 DP 1223036, Lot 1 and lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/29   Development Application No. 0782/19 - 4.15 Evaluation Report

ATT2  SC20/29   Development Application No. 0782/19 - Plans

ATT3  SC20/29   Development Application No. 0782/19 - Draft Conditions

ATT4  SC20/29   CONFIDENTIAL Development Application No. 0782/19 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.

ATT5  SC20/29   Development Application No. 0782/19 - Report to Council 27 February 2020

ATT6  SC20/29   CONFIDENTIAL Development Application No. 0782/19 - Report to Council 27 February 2020 Submissions   

      

 

 

Executive Summary

At Council’s meeting of 27 February 2020, Council resolved that Development Application No. 0782/19 - Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach be refused.

On 25 March 2020, Council received a request for a review of the determination under Section 8.2 of the Environmental Planning and Assessment Act 1979 (EP&A Act) from the applicant. 

As part of this request, the applicant has made no amendments to the proposal and development application.

The request for review and amended proposal was notified and advertised (as required by the Environmental Planning and Assessment Regulation 2000).  Twenty two submissions were received.

As the determination was made by the Council, the EP&A Act requires that the review of the determination must be made by Council and cannot be made by a delegate of Council.

The purpose of this report is to present the applicant’s request to Council to allow the determination to be formally reviewed.

 

Recommendation:

That Council:

1.       Undertake a review of the determination of Development Application No. 0782/19 in accordance with Section 8.2 of the Environmental Planning and Assessment Act 1979.

2.       Approve Development Application No. 0782/19 for a Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach subject to the conditions in Attachment 3.

3.       Advise persons who made a submission on Development Application No. 0782/19, and the review of the determination, of Council’s decision.

 

REPORT:

Applicant:

Petersen Consulting Group

Owner:

Mr TP & Mrs AC Corfe, Moonee Beach Retirement Living Pty Ltd, Mr RBC & Mrs HL Snow

Land:

Lot 78 DP 1223036, Lot 1 and 2 DP 1140702 and Lot 1 DP 252223, No 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

Zone:

R2 Low Density Residential

Description:

Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title)

Description of Item:

Development Application No. 0782/19 was reported to Council on 27 February 2020.  At that meeting, Council resolved as follows:

That Council:

1.    Refuse Development Application No. 0782/19 for a Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach on the grounds of unacceptable impacts to neighbourhood amenity, particularly traffic impacts on Anchorage Close.

2.    Advise persons who made a submission on Development Application No. 0782/19 of Council’s decision.

On 25 March 2020, Council received a request for a review of the determination under Section 8.2 of the Environmental Planning and Assessment Act 1979 (EP&A Act) from the applicant. 

As part of this request, the applicant has not made any changes or amendments.

A full copy of the Council report and all attachments when this application was originally considered by Council on 27 February 2020 is provided as Attachments 5 and 6 to this report.

Issues:

The applicant has requested that the determination made by Council at its meeting of 27 February 2020 be reviewed, pursuant to Section 8.2 of the EP&A Act. The applicant has not provided an amended development proposal with their request for review.

The original report identified the following assessment issues:

-     Traffic and parking

-     Pedestrian safety

-     Character of the area

-     Bulk and scale

-     Amenity (noise)

-     Solar access

-     Variations to Council’s Development Control Plan 2015 - Control C1.6: Subdivision of land; Control D3.1: Density requirements

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

Regulation 113A of the Environmental Planning and Assessment Regulation 2000 requires that a request for review of determination and the development proposal must be notified or advertised for a period of 14 days and in the same manner as the original development application.

This request and development proposal was notified and advertised with a submission period from 30 April 2020 to 20 May 2020. Following this period twenty two (22) submissions were received, all of which objected to the proposal.

The issues raised are summarised as follows:

-     Traffic and parking

-     Overdevelopment

-     Out of character

-     Privacy

-     Noise

A full copy of submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

These submissions must be considered as part of Council’s review of the determination.

Related Policy, Precedents and / or Statutory Requirements:

Statutory Requirements for Reviews under Environmental Planning and Assessment Act 1979

Part 8, Division 8.2 of the Environmental Planning and Assessment Act 1979 (NSW) stipulates a number of statutory requirements in relation to reviews.  This includes provisions relating to:

-        power for an applicant to request a review and obligation on a consent authority to undertake a review (if requested),

-        the matters that can be the subject of a review, and

-        the period in which a review may be made.

Division 8.2 also provides that:

-        an applicant may amend the proposal when requesting a review,

-        the consent authority must review the matter having regard to the amended development, but only if it is satisfied that it is substantially the same development, and

-        the review of a determination made by a council is to be conducted by the council (and not by a delegate of the council).

A development application determination is a matter that an applicant may request the consent authority to review.  The request for this review has been made within the requested time period.  The applicant has not amended the proposal for this review.

As the determination of this development application was made by Council, this review must be conducted by Council.

Statutory Instruments for Development Application Assessment under Environmental Planning and Assessment Act 1979

The statutory instruments relevant to the development include the following:

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

-    State Environmental Planning Policy (SEPP) No 44 — Koala Habitat Protection

-    State Environmental Planning Policy (SEPP) No 55 — Remediation of Land

-    State Environmental Planning Policy (SEPP) Building Sustainability Index: BASIX 2004

-    State Environmental Planning Policy (SEPP) - Coastal Management 2018

-     State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004

Implementation Date / Priority:

The applicant will be formally advised of the outcome of the review. Persons who made a submission to the review will be notified of the outcome.

In the event that the determination is changed on review, the changed determination replaces the earlier determination. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

The application for review of determination allows Council to review the determination to refuse Development Application No. 0782/19 for a Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road.

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 


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SC20/30       Community Organisation Assistance Program - Temporary - COVID-19

Author:                        Community Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              Nil

 

Executive Summary

Many community organisations have been adversely affected by public health orders directing the closure of community venues and facilities so as to limit community exposure to the COVID-19 virus.

This report considers potential options that Council could employ to further assist those community organisations that have been adversely affected from a loss of income / revenue due to closure of services and facilities.

It is recommended that a temporary Community Organisation Assistance Program be considered for funding and implementation in 2020/21 to provide additional support to community organisations and the community service sector.

 

Recommendation:

That Council include the consideration of $50,000 in the final 2020/21 Operational Plan budget to establish a temporary Community Organisation Assistance Program which is open to community organisations that directly support the health and wellbeing of the community.

 

Report

Description of Item:

At the Council meeting held on 23 April 2020, Council resolved (Resolution 2020/83):

That Council:

1.    Recognise that a range of community groups who use Council facilities will experience financial hardship as a result of COVID-19 restrictions on gatherings and movement.

2.    Consider relaxing the internal restrictions on the Community Facilities Grant Pool for financial year 2020/2021 to allow / include bids to be used for payment of expenses (rather than solely for physical improvements to facilities).

3.    Receive a report exploring the ramifications of point 2 above, with suggested criteria for how the grant pool may be expanded to provide funding for community facility user groups.

At this meeting, Council also resolved (Resolution 2020/80):

That Council:

1.    Provide tenants identified as Impacted by the Coronavirus (Attachment 1 – Proposed Rent Relief Table’) with rent abatement for the period 1 April -30 June 2020 (inclusive).  Note: to be clear, rent payments up to the 31 March 2020 are to be collected.

2.    Determine if the rent abatement period should be extended for a further period should economic conditions throughout the Local Government Area still dictate the tenants require this assistance.

3.    Temporarily suspend undertaking health compliance activities, the food inspection program, pool health inspections, skin penetration inspections and street parking – parking enforcement operations

4.    Note the overall impact to the Council’s revenue of implementing community assistance actions in response to the COVID-19 Pandemic is estimated at $1.35 million.

5.    Request a report be brought back to Council regarding how Council can support the Neighbourhood Centres across the local government area during the COVID-19 pandemic and the recovery.

This report addresses items 2 and 3 contained within Resolution 2020/83 and item 5 of Resolution 2020/80.

Issues:

Consideration to amend Community Capital Infrastructure Grant Program Guidelines

Items 2 and 3 contained within Resolution 2020/83 requests if the various restrictions on the Community Capital Infrastructure Grants Program could be relaxed for the 2020/21 year to include payment of expenses and not just capital upgrades or improvements.

The annual grants program provides a consistent and transparent process to respond to requests by community organisations for funding of capital infrastructure.  As the community emerges from the COVID-19 crisis, this grants program will play an important role in assisting community organisations to recover and to support the economic, social and environmental well-being of the local community.

The 2020/21 grants program is budgeted at $337,600.  Council has resolved that $78,784 is to be allocated to Lower Bucca Community Hall for the refurbishment of existing amenities and undercover outdoor area.  This leaves a proposed funding pool of $258,816.

The Expressions of Interest for the 2020/21 grant program closed on 17 April 2020.  15 applications were received from a variety of community organisations requesting grants totalling $296,267 (exceeding the available funding pool of $258,816). 

Accordingly, it is highly unlikely that there will be any available budget to be able to allocate from this grant program for payment of operational expenses. 

It is therefore not recommended to change the existing guidelines for the 2020/21 grant program.

Consideration of support to Neighbourhood Centres across the Local Government Area

Item 5 contained within Resolution 2020/80 requests how Council can support the Neighbourhood Centres during the COVID-19 pandemic and recovery.

Neighbourhood Centres in the Coffs Harbour LGA are located in Woolgoolga, Coffs Harbour City Centre, and Boambee East. A key remit of Neighbourhood Centres is to be a ready access point and a service connector for community members.  They also operate to assist people who are experiencing disadvantage and have a community development focus. The Neighbourhood Centres business model relies heavily on community volunteers, and are staffed with a skeleton staff of direct employees.

During the COVID-19 pandemic, the Neighbourhood Centres have had to adapt their service delivery models. Information provided to Council staff indicates that the Coffs Harbour Neighbourhood Centre have continued providing all original services in a modified in-person model, and that they have extended their service provision to include being one of the main players in ensuring community food security. During the peak of the pandemic local effect, the Coffs Harbour Neighbourhood Centre experienced and managed to service a significant increase in demand.

The Woolgoolga Neighbourhood Centre has experienced an increase in individuals accessing the Centre’s computers and assistance with Centrelink applications, however they do not provide food assistance. 

The Boambee East Neighbourhood Centre is operating phone-back assistance to community members but similarly are not providing immediate emergency food relief.

The Coffs Harbour Neighbourhood Centre has experienced a demand shift and are seeing and servicing high levels of need. They have focused on providing:

-     Food aid in partnership with OZHarvest

-     Food box distribution for organisations such as Youth on Track and Red Cross

-     Provision of other essential items such as toiletries, sleeping bags and clothing

-     Supporting people navigate social services and welfare

-     Helping connect the community to essential services and welfare support

-     Provision of face-to-face assistance for the multi-cultural community who have been particularly effected by the COVID-19 restrictions

The three neighbourhood centres have different leasing arrangements with Council that reflect the centre development and/or tenancy size. 

Council provides rent abatement to those Neighbourhood Centres eligible as per Council Resolution 2020/80.  This resolution provides tenants identified as impacted by the COVID-19 pandemic with rent abatement for the period 1 April to 30 June 2020 (inclusive).  Council has also resolved to determine if the rent abatement period should be extended for a further period should economic conditions throughout the Local Government Area still dictate this assistance is required.

Support via a Community Organisation Assistance Program

Council acknowledges that many community organisations continue to incur operational and maintenance expenses, unfunded by normal sources of income and venue revenue during this period. 

As set out previously, Council has already received applications for the 2020/21 Community Capital Infrastructure Grants Program that already exceed the available funding pool.  Accordingly, it is recommended that Council allocate a temporary separate funding pool for a Community Organisation Assistance Program to address immediate COVID-19 related challenges experienced by community organisations within the Local Government Area.

This program would be open to all community organisations: not-for-profit, non-government organisations (or organisations that do not receive significant government funding) that directly support the health and well-being of the community.

Unencumbered by the matching funding requirements of the Community Capital Infrastructure Grant Program, applications for assistance would be considered on a case-by-case basis with applicant organisations required to submit evidence of hardship.  Based on Council’s existing Donations Policy, this program would provide an effective and transparent means of providing immediate assistance to community organisations.

Should Council approve the proposed Community Organisation Assistance Program, expenses incurred during the COVID-19 pandemic can be ameliorated on a case-by-case basis with maximum transparency and equity of access for the many organisations involved in the providing services and programs to the community.

The three Neighbourhood Centres within the Coffs Harbour Local Government Area would be encouraged to apply.

Options:

1.       Adopt the recommendation, thus enabling the deployment of additional funding support in a timely manner.

2.       Amend the recommendation and then adopt, thus enabling the deployment of funding support in a timely manner.

3.       Reject the recommendation and seek further information to enable consideration of other proposals.

4.       Do nothing.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

The social impacts of the COVID-19 pandemic are likely to be long term and may be damaging to many local community organisations that contribute to the health and wellbeing of the community.  Providing further assistance to community organisations, in addition to rent abatement, during this time demonstrates leadership and support for the community through this period and into the recovery phase.

Council has also commenced a database update project to expand the MyCoffsConnect.com online directory and events calendaring system to help community members to find and re-connect with local community services and organisations.  As part of the COVID-19 response and recovery planning, Council is also investigating other potential opportunities to provide further information and promotion of community organisations through mail outs/posters across the Local Government Area.

•     Civic Leadership

As the level of government closest to the community, Council is charged with providing civic leadership to the community during this period.  The Council has the ability to demonstrate this leadership by assisting community organisations through various measures such as the recommendation provided in this report.

•     Economic – Broader Economic Implications

The recommendations contained in this report will assist the recovery of local community organisations contributing to the economic continuity and wellbeing of our local community. There will be significant negative consequences for the local community if the community service sector does not recover its capacity to service the increasing community need.

•     Economic - Delivery Program/Operational Plan Implications

The financial impact on the Council’s budget resulting from the recommendations contained in this report would be an additional $50,000 deleterious result in the 2020/21 financial year.  Staff resources to administer the assistance program will need to be diverted to this recovery program.

Risk Analysis:

There is a risk that should Council not provide some further assistance measures to some community groups and organisations that use Council’s facilities and provide services to the community, these organisations may not be able to continue to operate.  This would be detrimental to the health and well-being of the local community. Furthermore, there is potential for reputational risk to Council should there not be an attempt at proactive and direct assistance to the community sector. There is a risk that the program is heavily oversubscribed.  If this occurs, then assessment criteria will assist the allocation of funding to maximise community benefit across the LGA.

Consultation:

Consultation has occurred with other government authorities, community organisations and relevant Council staff in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Donations by Council Policy

Implementation Date / Priority:

Should Council resolve to adopt the recommendations within the report, application forms, guidelines and processes for the Community Organisation Assistance Program would be established and prepared for advertising in July 2020 after the 2020/21 budget deliberations.

Conclusion:

This report recognises the operational issues that many community organisations may experience as a result of the COVID-19 pandemic; and that closure of many facilities and services has led to a significant loss in revenue which may adversely impact on the ability to recovery from this COVID-19 impacted period.  The recommendation to establish a temporary Community Organisation Assistance Program that Neighbourhood Centres can access is designed as an effective and transparent means of providing assistance to locally community based organisations.

 

  


SI20/11         Draft Water Efficiency Strategic Plan 2020 - For Public Exhibition

Author:                        Technical Officer - Water Efficiency

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SI20/11    Regional Water Efficiency Strategic Plan Draft Final

ATT2  SI20/11    Regional Water Efficiency Implementation Plan Draft Final  

 

Executive Summary

In conjunction with Regional Water Supply Scheme partners, Clarence Valley Council, the Water Efficiency Strategic Plan 2013 and Water Efficiency Implementation Plan 2013 for the Regional Water Supply Scheme have been reviewed and updated versions presented here for Council’s consideration prior to public exhibition. The updated 2020 plans aim to continue the delivery of comprehensive and effective water conservation programs throughout the region. It is proposed that the draft 2020 Plans be placed on public exhibition and submissions requested from the community.

 

Recommendation:

That Council:

1.       Endorse the draft Water Efficiency Strategic Plan 2020 and draft Water Efficiency Implementation Plan 2020 for the purpose of public exhibition for a minimum period of 28 days.

2.       Note that a further report will be brought back to Council for consideration of the final Water Efficiency Strategic Plan 2020 and Water Efficiency Implementation Plan 2020 following public consultation.

 

Report

Description of Item:

The Water Efficiency Strategic Plan (WESP) and Water Efficiency Implementation Plan (WEIP) form the major non-build component of the Clarence Valley Council and Coffs Harbour City Council Regional Water Supply Scheme (RWSS). Water efficiency plans are a licence requirement for Shannon Creek Dam and a periodic review and update process has been maintained since the first version of the Plan was adopted in 1998.

 

The WESP provides the overall framework and identifies a range of strategies for water efficiency. The WEIP sets out the specific actions under each strategy and includes guidance on timeframe, budget and Key Performance Indicators.

 

Placing the draft WESP 2020 and WEIP 2020 on public exhibition allows for community feedback on the proposed strategies for water efficiency across the region.

Issues:

There are no foreseeable issues with the WESP and WEIP going to public exhibition. The WESP and WEIP deal solely with water conservation and efficiency measures. Other issues relating to supply security or water quality are considered under a wider program of Council strategies, such as the Integrated Water Cycle Management Plans.

 

 

 

Options:

In relation to this matter, Council can:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report

 

Option 1 is the recommended course of action.

Sustainability Assessment:

•     Environment

Water to supply Coffs Harbour LGA is sourced from the Orara River at Karangi and, through the RWSS, from the Nymboida River at Nymboida. Clarence Valley LGA also rely on water sourced from Nymboida River for their water supply, so successful implementation of the WESP and WEIP will help to manage extraction pressures on these local river catchments. Maximising water efficiency across the community will also increase the useful life of the Karangi Dam and Shannon Creek Dam storages and other water supply infrastructure and delay the expense and environmental impact of further augmentation works. These outcomes reflect Council’s long term strategic vision for Coffs Harbour in the MyCoffs Community Strategic Plan that our community values “a natural environment sustained for the future (C2)”.

•     Social

The WESP and WEIP form Council’s blueprint for a water efficient community into the future. A water efficient community provides better protection for itself against water shortages and the related impacts on business and lifestyle which come with water restrictions. Water and sewer rates and bills for customers can also be kept low by deferring the need for investment in new capital works and by reducing operating costs of the current water and sewer systems. The recommended actions contained in the documents help to deliver Council’s vision for Coffs Harbour in the MyCoffs Community Strategic Plan that in our community “resource consumption is reduced and waste minimised (C2.2)”.

•     Civic Leadership

Periodic update of the WESP and WEIP with feedback from the Coffs Harbour and Clarence Valley communities reinforces our commitment to sustainable use and management of water resources in our region. This is consistent with Council’s long term strategic vision for Coffs Harbour in the MyCoffs Community Strategic Plan is that “water use and water cycle management is sustainable and meets current and future demand (C2.2)”

•     Economic – Broader Economic Implications

Successful implementation of water efficiency strategies in the community will delay the requirement for expensive capital costs to augment existing water supply and sewer treatment infrastructure to meet future demand. Operating costs for current water and sewer systems are also minimised, thereby keeping water and sewer rates and bills low for customers.

•     Economic – Delivery Program/Operational Plan Implications

A water efficiency program has been an annually budgeted item for Council since the first version of the WESP in 1998. Costs for continued delivery of water efficiency programs will be covered by ongoing similar budget allocations from Water Fund.

 

Risk Analysis:

The WESP and WEIP address and mitigate several enterprise risks including:

·    Compliance with the Shannon Creek Dam License conditions

·    Financial risk of infrastructure augmentation

·    Environmental risk of over extraction of water sources and/or infrastructure augmentation

·    Social risk of lifestyle impacts on the community associated with high level/frequent water restrictions, drought pricing or other severely onerous demand management strategies

Consultation:

Since the first version of WESP in 1998, Council water efficiency strategy has been developed, reviewed and updated with input from the of the regional communities. With regards to the 2020 updates, the Water Efficiency Working Group, a Clarence Valley Council Committee consisting of representatives from both Councils and community members, was involved in early discussions about the new documents and have had the opportunity to comment on the drafts. The draft documents which are proposed to be put out to public exhibition have been prepared with assistance by water industry consultant, Hydrosphere. Community feedback generated during the public exhibition period will be considered for the final water efficiency plan before it is reported back to Council for adoption.

Related Policy, Precedents and / or Statutory Requirements:

Prior versions of WESP have been adopted by Council in 1998, 2008 and 2014.

In addition to water efficiency being a condition of the operating licence for Shannon Creek Dam, the NSW Best Practice Management of Water Supply and Sewerage Framework also requires efficient use of water resources through appropriate urban water conservation and demand management. Water conservation is also a requirement of the Water Management Act 2000 and the National Water Initiative 2004

Implementation Date / Priority:

Public exhibition period to start as soon as practicable in coordination with Clarence Valley Council.

Conclusion:

The Clarence Valley and Coffs Harbour Regional Water Supply Efficiency Strategic Plan and Implementation Plans provide a pathway for ensuring water demand in communities across the region continues to be managed efficiently and effectively. The purpose of this report is to seek endorsement for the new draft documents to be placed on public exhibition and feedback sought from the community.

 


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QON20/05    Jetty Foreshore - Tree Planting Program Update

Author:                        Group Leader Strategic Asset Management

Authoriser:                  Director Sustainable Infrastructure

Attachments:              ATT1  QON20/05        Resolution 2018/151 Response  

 

The following question on notice was received from Councillor Paul Amos.

Question

Could council please provide an update on the status of the outstanding resolution of council given that many of the present trees are dead, dying or not showing promise of being effective or attractive shade trees.

 

Council Resolution 2018/151 of 20 June 2018, "That Council investigate an accelerated shade tree planting program at the recently upgraded area of the Jetty Foreshores"

Response

Council response to resolution 2018/151 was issued to Councillors on 2 November 2018 (refer attachment 1).

By way of update on the current situation, Council staff have been replacing trees within the market area as they have failed. Tree deaths continue to occur around the market area, due in part to market vendors pouring cooking oils and hot fluid around the base of trees. This issue has been rasied with market vendors. Recent installation of large trees (25L pot size) has proven unviable as they are unable to handle the harsh conditions.

Staff are currently creating an amended landscaping plan which will comprise two to three locations of clumped plantings, including a mix of trees and groundcovers. These clumped plantings should aid tree growth by allowing a mix of fast growing species, mixed with longer lasting species, providing protection from strong winds, enabling young trees to ‘harden off’ in situ.

The design of these clumped plantings will be sensitive to the use of the space for events, however noting that they may inhibit some view lines through the space, at least until trees are of a sufficient height to have clear trunks.

It is planned that the new clumped plantings will be implemented in the Spring of 2020.

 


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