Coffs Harbour City Council

06 May 2020

 

Ordinary Council Meeting

 

The above meeting will be held remotely via audio-visual link on:

 

Thursday, 14 May 2020

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Public Forum

4.         Disclosure of Interest

5.         Apologies

6.         Leaves of Absence

7.         Mayoral Minute

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Questions On Notice

19.      Matters of an Urgent Nature

20.      Consideration of Confidential Items (if any)

21.      Close of Ordinary Meeting

 

 

Steve McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM20/09         Amended Code of Meeting Practice............................................................. 3

Directorate Reports - Business Services

BS20/30          Sale of Commercial Properties in Association with the Cultural and Civic Space Project.................................................................................. 41

Directorate Reports - Sustainable Communities

SC20/16          Coffs Jetty Strip Structure Plan - Draft - Community Consultation.................................................................................................................................... 45

SC20/17          Development Application No. 0996/18 - Tourist and Visitor Accommodation (Hotel), Function Centre and Recreation Facility (Indoor - Health Studio) - Lot 1, Lot 3 and Lot 5 DP 270090, Firman Drive, Coffs Harbour.................................................................................................... 88

SC20/18          Development Application No. 0221/20 - Residential Flat Building - Lot 87 and 88 DP1253025, 5-13 Hastings Street, Woolgoolga.................. 172

SC20/19          Development Application No. 0170/20 - Boarding House (including demolition of existing structures) - Lot C DP 408189, 2A Gundagai Place, Coffs Harbour.................................................................................... 234

SC20/20          Request for Review of Determination - Development Application No. 0419/19 - Multi-Dwelling Housing (8 Units) Strata Subdivision, Demolition of Existing Dwelling, Consolidation and Re-Subdivision of Land - Lot 21, DP 20607, Lot 20, DP 20607 and Lot 1, Sec 23, DP 19360, 2 Fourth Avenue, Sawtell................................................................................ 271

SC20/21          Request for Review of Determination - Development Application No. 0285/19 - Telecommunications Facility (30m High Monopole, Compound and Radio-communication Equipment) - Lot 202 DP 1219403, 544-556 Solitary Islands Way, Moonee Beach...................................................... 386

SC20/22          Draft 2017-2022 Delivery Program (Year 4), Draft 2020/21 Operational Plan, Draft 2020/21 Delivery Program Budgets and Draft 2020/21 Fees and Charges....................................................................................................... 442

SC20/23          Positive Ageing Strategy 2020-2024 - Draft........................................... 733

Directorate Reports - Sustainable Infrastructure

SI20/10           Update on the Jetty Structure Condition........................................... 775   


GM20/09      Amended Code of Meeting Practice

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM20/09  Code of Meeting Practice  

 

Executive Summary

At the 12 March 2020 Meeting, Council resolved to amend the Code of Meeting Practice “CoMP”. As a result, the CoMP was placed on public exhibition for a minimum of 42 days. This report presents the amended CoMP for adoption.

 

 

Recommendation:

That Council adopt the amended Code of Meeting Practice.

 

Report

Description of Item:

At the 12 March 2020 Meeting, Council resolved to amend its CoMP. The proposed change amends Section 3.10 of the CoMP to enable Councillor's to submit a notice of motion or question with notice by midday, 9 business days before a council meeting is to be held. This means that a notice of business, i.e. Notices of Motion (NoM) and Questions on Notice (QoN), must be submitted by 12pm two Fridays prior to the scheduled ordinary meeting.

 

In accordance with Section 361 of the Local Government Act 1993, councils are required to exhibit a draft of the CoMP for at least 28 days and provide members of the community at least 42 days in which to provide submissions. Council placed the CoMP on public exhibition and sought comments from Friday 19 March 2020 to Friday 1 May 2020. During this period Council received no submissions.

Issues:

There are no issues associated with this report.

Options:

It is considered that the following options are available to Council:

 

1.    Adopt the recommendation provided.

2.    Amend the recommendation provided to Council and then adopt. However, it is important to note that any further amendments to the CoMP will require further public exhibition. 

3.    Reject the amended CoMP, meaning the current version (adopted 26 May 2019) remains in place.

Sustainability Assessment:

•     Environment

There are no environmental issues associated with this report.

•     Social

Policies are an important communication tool used by Council for providing our community and general public detail on strategic aims, commitments and obligations.

•     Civic Leadership

Policies are important for ensuring transparency and accountability in local government.  Their implementation enables Council to identify and respond to the community.  This is consistent with the MyCoffs Community Strategic Plan Strategy D.1 Our leaders give us confidence in the future.

•     Economic – Broader Economic Implications

There are no broad economic impacts associated with the implementation of the recommendation.

•     Economic - Delivery Program/Operational Plan Implications

The ongoing development and review of Council policies and plans are accommodated within Council’s budget structure.  This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

There were no significant risks identified in the adoption of the amended CoMP.

Consultation:

Council placed the CoMP on public exhibition and sought comments from 19 March 2020 to Friday 1 May 2020. During this period, Council received no submissions.

Related Policy, Precedents and / or Statutory Requirements:

Section 361 of the Local Government Act 1993.

Implementation Date / Priority:

Immediate.

Conclusion:

That council adopt the amended Code of Meeting Practice.

 


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BS20/30       Sale of Commercial Properties in Association with the Cultural and Civic Space Project

Author:                        Team Leader Property Development

Authoriser:                  Director Business Services

MyCoffs:                      B.2 A community achieving its potential

Attachments:              ATT1  BS20/30   CONFIDENTIAL Results of Expression of Interest Campaign

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

As part of the funding model for the Cultural and Civic Space Project, Council, through its commercial agent, completed an expression of interest marketing campaign for the sale of four commercial properties within Coffs Harbour.  The campaign was finalised on 9 April 2020 and a number of offers were received as detailed in the confidential attachment to this report.  It is considered that none of the offers received are of an amount that Council could accept as they are below the market value of the properties.  It is recommended that Council formally reject the offers and continue to negotiate with prospective buyers to obtain a fair and reasonable market price for each holding.

 

Recommendation:

That Council:

1.       Decline to accept the amounts tendered via the expression of Interest process for the sale of three Council properties that concluded on 9 April 2020, being Administration Building, 2 Castle St, Coffs Harbour (Lot 2 DP 566885, Lot 1 DP 566855, Lot 8 Sec 6 DP 758258), Rigby House, 27-29 Duke Street Coffs Harbour (Lot 110 Sec DP 777398), Museum, 215A Harbour Drive, Coffs Harbour (Lot 101 Sec DP 1041655).

2.       Authorise the General Manager to engage in negotiations with prospective buyers via the commercial real estate agent engaged by Council under the current agency agreement with a view to achieving a reasonable offer in line with market value for the four properties.

3.       Note that a report will be brought back to Council should a reasonable offer be received for each of the properties in line with market value for Council’s formal acceptance.

4.       Note that a report will be brought back to Council should no reasonable offers be received for the properties, detailing alternative funding options for the Cultural and Civic Space Project.

 

Report

Description of Item:

Council at its meeting of 11 July 2019 resolved in part as below to proceed with the sale of four Council properties to assist with the funding of the Cultural and Civic Space Project:

3.   Authorising the disposal of the following properties through an expression of interest process and for a sale price of no less than the independent valuation less 10%:

3.1.    Administration Building, 2 Castle St, Coffs Harbour (Lot 2 Sec DP 566885, Lot 1 Sec DP 566855, Lot 8 Sec 6 DP 758258),

3.2.    Rigby House, 27-29 Duke Street Coffs Harbour (Lot 110 Sec DP 777398),

3.3.    169-171 Rose Ave, Coffs Harbour (Lot 100 Sec DP 861850)

3.4.    Museum, 215A Harbour Drive, Coffs Harbour (Lot 101 Sec DP 1041655);

4.    Authorising the preparation and execution of Contracts for Sale and any other necessary documents under the Common Seal of Council;

 

Subsequent to the above, real estate agent Burgess Rawson were engaged through a tender process to provide Commercial Agency Services on behalf of Council in regard to the disposal of the four property assets listed above. An expression of interest marketing campaign was conducted by the agency and was finalised on 9 April 2020.  This campaign was impacted by the escalating COVID-19 pandemic.

 

As a result of the formal marketing campaign Council has received offers on three of its properties as detailed in the confidential attachment to this report.

 

Council further resolved in part on 12 March 2020 as follows:

 

2.       The expressions of interest on the sale of the following properties be bought back to council for merit assessment and acceptance.

2.1     Administration Building, 2 Castle St, Coffs Harbour (Lot 2 Sec DP 566885, Lot 1 Sec DP 566855, Lot 8 Sec 6 DP 758258),

2.2     Rigby House, 27-29 Duke Street Coffs Harbour (Lot 110 Sec DP 777398),

2.3     169-171 Rose Ave, Coffs Harbour (Lot 100 Sec DP 861850),

2.4     Museum, 215A Harbour Drive Coffs Harbour (Lot 101 Sec DP 1041655).

 

In line with Council’s resolution the expressions of interest amounts and terms received for the three properties are summarised in the confidential attachment to this report.  It is noted that no formal expression of interest was received for the property at 169-171 Rose Avenue, Coffs Harbour; however, through a subsequent negotiation process a prospective buyer may be found.

Issues:

The marketing campaign has been impacted by the current COVID-19 pandemic, which has also impacted more broadly on markets including the commercial property market.  The following comments have been received from agent Burgess Rawson.

 

“Whilst we are disappointed with the low volume of offers received, as well as the conservative price points put forward by these parties, the current Covid-19 position and resulting economic environment, particularly with respect to buyers being able to secure finance on these properties with the current lease terms as offered, has no doubt dampened market appetite for these types of assets.  In hindsight, the timing of the campaign coincided with the height of the accelerating pandemic uncertainty with matters changing on a daily basis which has without question stopped many investors in their tracks.  The changes over the last month when the campaign started are simply staggering and whilst it may be too soon to call it, logically the market should start to stabilise moving forward from this point & improve as more people get used to the “new normal.”

 

It is not unusual for a campaign such as this to require further negotiation to reach an acceptable sale price for commercial buildings.  The real estate agent’s agency agreement is in place until 30 June 2020 on purpose to accommodate this usual next step in commercial real estate transactions.  Further negotiation is recommended to determine if a reasonable offer can be found for each of the properties.  It is also recommended that if a reasonable offer for the properties is not received a further report be brought back to Council detailing alternative funding options for the Cultural and Civic Space Project.

Options:

Council has the following options to consider:

 

1.    Adopt the recommendations of this report.

 

2.    Reject the recommendations of the report and therefore the sale of the properties is not progressed.

 

3.    Accept the offers made for three of the properties that were received under the expression of interest marketing campaign.

Sustainability Assessment:

•     Environment

The sale of the properties will not impact on the environment.

•     Social

The sale of the properties will have little social impacts.

•     Civic Leadership

Council’s decisions in regard to this matter should reflect community expectations in regard to accepting a fair and reasonable value for assets that are disposed of.

•     Economic – Broader Economic Implications

Should Council accept offers that are what are considered below market value the transactions may have an adverse impact on the broader market.

•     Economic - Delivery Program/Operational Plan Implications

Council has previously resolved to accept a price for its assets that is within 10% of the market value of the properties as assessed by the independent valuations.  Acceptance of lower values would impact the current balance sheet of Council and would have additional funding implications for the funding of the Cultural and Civic Space Project.

Risk Analysis:

There is a risk that the impacts from COVID-19 on the current commercial property market may make the realisation of previous valuation hurdles difficult to achieve in the short term.  Until a greater level of certainty is known and market activity levels increase the full effect of the pandemic on the economy and the commercial property markets is difficult to gauge.

Related Policy, Precedents and / or Statutory Requirements:

Section 377 of the Local Government requires that the disposal of property be resolved by Council and that this decision cannot be delegated. This was resolved by Council at its meeting on 11 July 2019.

Implementation Date / Priority:

This matter can be actioned immediately upon Council’s formal resolution.

Conclusion:

Given the current pandemic and the impact it has had on the property market the real estate agent’s expression of interest marketing campaign has been adversely affected.  The tendered amounts received for three of Council’s properties are below the independent valuations obtained by Council and are considered below the current market value of the properties.  It is considered appropriate that Council refuse each of the amounts tendered and continue negotiations with prospective purchasers to obtain a fair and reasonable sale price for each of the holdings.

  


SC20/16       Coffs Jetty Strip Structure Plan - Draft - Community Consultation

Author:                        Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/16   Draft Coffs Jetty Strip Precinct Structure Plan            

 

 

Executive Summary

The Coffs Jetty Precinct has been identified as a key infill area, delivering a significant proportion of housing and economic growth for the Coffs Harbour Local Government Area (LGA) over the next twenty years.

There are currently a number of development proposals being formulated within a key area of the Jetty Precinct colloquially known as the ‘Jetty Strip’. Two of such development proposals front Harbour Drive and have the potential to impact on the interface of the Jetty Strip, as well as key connections to the Jetty foreshores.

In the absence of a Place Plan to guide development in the Jetty Precinct, Council commenced a project to develop a structure plan for the area within the precinct currently subject to increasing development pressure. This structure plan will ensure that development within this key area of the Jetty Precinct accords with the community’s needs and strengthens the values of the Jetty Precinct as a whole. It will also assist in providing a positive interface between the existing buildings, proposed developments and the streetscape.

On 15 December 2019, Council engaged consultants King and Campbell to prepare the structure plan in conjunction with council staff and key stakeholders. The purpose of this report is to seek Council’s endorsement to publicly exhibit the draft Coffs Jetty Strip Structure Plan (Attachment 1) to seek feedback from the community and stakeholders.

 

Recommendation:

That Council:

1.       Endorse for public exhibition the draft Coffs Jetty Strip Structure Plan (Attachment 1) for a minimum period of 28 days.

2.       Note that a further report will be brought back to Council to present the outcomes of the public exhibition process, and for consideration of a final Coffs Jetty Strip Structure Plan.

 

REPORT:

Description of Item:

The Coffs Harbour Local Growth Management Strategy identifies the Jetty Precinct as a key infill area for delivering a significant proportion of housing and economic growth for the Coffs Harbour LGA over the next twenty years. The Strategy includes a recommendation to prepare a Place Plan for the Jetty Precinct as a short term action (one to four years) to ensure that such growth is delivered appropriately in accordance with the community’s needs for this precinct.

Whilst funding to prepare this Place Plan has not yet been committed by Council, there are currently a number of development proposals being formulated within a key area of the Jetty Precinct colloquially known as the ‘Jetty Strip’. Two of such development proposals front Harbour Drive and have the potential to impact on the interface of the Jetty Strip, as well as key connections to the Jetty foreshores.

In the absence of a Place Plan to guide development in the Jetty Precinct, Council commenced a project to develop a structure plan for the area within the precinct currently subject to increasing development pressure (see Figure 1). This structure plan will ensure that development within this key area of the Jetty Precinct accords with the community’s needs and strengthens the values of the Jetty Precinct as a whole. It will also assist in providing a positive interface between the existing buildings, proposed developments and the streetscape.

Image 1: Coffs Jetty Strip Structure Plan Area

Project Objectives:

1.   To develop a structure plan that will provide design direction for the Coffs Jetty Strip and a precedent for streetscape and public realm design for the broader Jetty Precinct;

2.   To design the Jetty Strip as a gateway to the Jetty Foreshores, reconnect it to the harbour and deliver a placed based approach to streetscape design;

3.   To ensure that future development within the Jetty Strip does not compromise the public realm; and

4.   To ensure that the Jetty Strip integrates with the masterplanning currently being undertaken by the NSW Government on the remaining Jetty Foreshores land.

On 15 December 2019, Council engaged consultants King and Campbell to prepare the structure plan in conjunction with a Coffs Jetty Strip Streetscape Steering Group and Project Team.

The purpose of this report is to seek Council’s endorsement to publicly exhibit a draft Coffs Jetty Strip Structure Plan (Attachment 1) to seek feedback from the community and stakeholders.

Issues

Public Consultation

Public consultation on the draft Coffs Jetty Strip Structure Plan was originally going to incorporate an open day at the Jetty Strip to invite the community to provide face to face feedback on the plan. This open day is unfortunately no longer an option for Council due to social distancing requirements associated with the Covid-19 situation.

As an alternative, an innovative online community and stakeholder consultation program has been developed utilising Councils Have Your Say page (refer to the consultation section of this report for further detail).

NSW Government Investigations – Jetty Foreshore

The draft Coffs Jetty Strip Structure Plan recognises the importance of connecting the Jetty Strip to the Harbour and surrounding foreshores. Whilst the draft structure plan has taken this connectivity into consideration, the design of the public realm on the eastern side of the railway is currently subject to a separate masterplanning process being undertaken by the NSW State Government. Whilst Council has limited control over the outcome of that process, completion of the Coffs Jetty Strip Structure Plan is timely in that Council is able to make representation to the NSW State Government on the community’s needs for the harbour and surrounding foreshores to connect to the Jetty Strip and what this should look like.

The draft Coffs Jetty Strip Structure Plan contains a staging plan to guide the subsequent development and implementation of the structure plan should a final plan be endorsed by Council. Stage 2 comprises a redesign of the intersection with Harbour Drive, Orlando Street and Marina Drive to improve people movement in this locality; and Stage 4 proposes work on NSW Crown land. Implementation of Stages 2 and 4 of the project is uncertain at this time, as both are reliant on the NSW Government.

Options:

Council has a number of options available in relation to this matter. They include:

1.    Resolve to adopt the recommendations of this report.

2.    Resolve to undertake an alternative approach.

3.    Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

The draft Coffs Jetty Strip Structure Plan is likely to result in positive environmental outcomes as the structure plan area comprises existing developed urban land that requires significant renewal. The draft structure plan aligns with the long term strategic vision for the city as endorsed in the MyCoffs Community Strategic Plan to create liveable spaces that are beautiful and appealing.

•     Social

The draft Coffs Jetty Strip Structure Plan is likely to result in positive social outcomes given that the plan seeks to significantly improve the public realm for the Jetty Strip, which will facilitate more opportunities for social interaction and exchange. This aligns with the long term strategic vision for the city as endorsed in the MyCoffs Community Strategic Plan to foster a sense of community, belonging and diversity.

•     Civic Leadership

The draft Coffs Jetty Strip Structure Plan demonstrates civic leadership by addressing a number of objectives in the MyCoffs Community Strategic Plan such as: championing business, events, innovation and technology to stimulate economic growth, investment and local jobs; undertaking effective engagement and informing the community and stakeholders; creating liveable spaces that are beautiful and appealing; and fostering a sense of community, belonging and diversity.

•     Economic – Broader Economic Implications

Reduced public investment in the public realm within the Jetty Precinct is impacting on the economic viability of the commercial enterprises within the locality and more broadly within the Coffs Harbour LGA. Improvements to the public realm as captured within the draft Coffs Jetty Strip Structure Plan will support the economic growth of businesses within the Jetty Precinct and ultimately those within the Coffs Harbour LGA as a whole.

•     Economic - Delivery Program/Operational Plan Implications

Development and finalisation of the draft Coffs Jetty Strip Structure Plan is currently funded within Council’s Operational Plan and Delivery Program and is therefore unlikely to result in any implications for the program.

Implementation of the structure plan, is however not currently funded within Council’s Operational Plan and Delivery Program. Council would need to either fund the remaining phases of the project (detailed design and construction) or seek external funding.

Risk Analysis:

Consultants King and Campbell have prepared the draft Coffs Jetty Strip Structure Plan in conjunction with an internal Jetty Precinct Streetscape Steering Group and Project Team. A comprehensive community and stakeholder communications plan has been developed to minimise Council’s risk.

Consultation:

Consultation for the initial phase of the project has included:

-     individual consultation with key developers, effected landowners and/or their representatives;

-     consultation with an internal Jetty Precinct Streetscape Steering Group and Project Team; and

-     two whole day design charrettes with stakeholders, Government agency representatives, landowners within the Jetty Strip (or their representatives), Councillors and internal staff on 13-14 February 2020.

The purpose of this report is to seek Council’s endorsement to publicly exhibit the draft Coffs Jetty Strip Structure Plan and undertake online community and stakeholder consultation utilising Councils Have Your Say page comprising the following:

-     Concept plans;

-     Perspective imagery of the design;

-     Animation ‘fly through’ 3D design of the streetscape to show the visualisation of the design;

-     Video presentation from King and Campbell to the community to provide greater context and explanation regarding the development and growth of this project; and

-     Survey questions and opportunity for community feedback via submissions.

Consultation has been, and will continue to be, undertaken in accordance with Council’s Community Participation and Engagement Plan 2019, as follows:

Project Stage

Inform

Consult

Involve

Collaborate

Project Concept – Jetty Precinct is a key infill area identified in Council’s Local Growth Management Strategy and is subject to ongoing development pressure

x

x

x

x

Design Charettes – held 13-14 February 2020 with various stakeholders in attendance

x

x

x

x

Preliminary Review – plans received by Council and reviewed by internal staff

x

x

x

x

Draft Structure Plan – on exhibition

x

x

 

 

Final Document to Council for adoption or endorsement

x

x

 

 

Post Endorsement Feedback

x

 

 

 

Placescore

In early 2019, Council undertook extensive community consultation using the Placescore placemaking tool to understand community priorities and values.

The draft Coffs Jetty Strip Structure Plan responds to the findings of Placescore 2019 by directly addressing the following top liveability improvement priorities of the Jetty Precinct which are as follows:

-     General condition of public open space (street trees, footpaths, parks, etc.);

-     Sense of neighbourhood safety (from crime, traffic, pollution, etc.);

-     Access and safety of walking, cycling and/or public transport (signage, paths, lighting, etc.); and

-     Sense of personal safety (for all ages, genders, day and night).

Note: Liveability Improvement Priorities (identifies the aspects for your neighbourhood that are important to people but are currently underperforming. Improving these attributes will have the most significant impact on the community).

Related Policy, Precedents and / or Statutory Requirements:

The Coffs Jetty Strip Structure Plan is integrally linked with the Coffs Harbour Local Growth Management Strategy and with the delivery of the vision, aims and objectives of Council’s MyCoffs Community Strategic Plan.

Implementation Date / Priority:

Should Council adopt the preferred recommendation of this report, the draft Coffs Jetty Strip Structure Plan will proceed to public exhibition for a minimum period of 28 days. A report will be brought back to Council post exhibition to present the outcomes of the community and stakeholder consultation. The timeframes for the next two phases of the project (detailed design and construction) are subject to the allocation of suitable funding.

Conclusion:

The Jetty Precinct is a key infill area, delivering a significant proportion of housing and economic growth for the Coffs Harbour LGA over the next twenty years.

Strategic planning for a key area within the Jetty Precinct, which is currently subject to a number of development proposal, is urgently required to ensure that development accords with the community’s needs and strengthen the values of the Jetty Precinct as a whole. It will also assist in providing a positive interface between the existing buildings, proposed developments and the streetscape.

Consultants King and Campbell have prepared a draft Coffs Jetty Strip Structure Plan in conjunction with council staff and key stakeholders. The purpose of this report is to seek Council’s endorsement to publicly exhibit the draft Coffs Jetty Strip Structure Plan to obtain community and stakeholder feedback (Attachment 1).

 

 


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SC20/17       Development Application No. 0996/18 - Tourist and Visitor Accommodation (Hotel), Function Centre and Recreation Facility (Indoor - Health Studio) - Lot 1, Lot 3 and Lot 5 DP 270090, Firman Drive, Coffs Harbour

Author:                        Development Assessment Officer - Senior

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/17   Development Application No. 0996/18 - S4.15 Evaluation Report

ATT2  SC20/17   Development Application No. 0996/18 - Plans

ATT3  SC20/17   Development Application No. 0996/18 - Draft Conditions

ATT4  SC20/17   CONFIDENTIAL Development Application No. 0996/18 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

        

 

 

Executive Summary

This report provides an assessment of Development Application No. 0996/18 for Tourist and Visitor Accommodation (Hotel), Function Centre and Recreation Facility (Indoor Health Studio) at Lot 1, Lot 3 and Lot 5 DP 270090, Firman Drive, Coffs Harbour.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

The development application is reported to Council for determination because it proposes to vary a development standard in the Local Environmental Plan by more than 10%.  The application is also reported to Council for determination due to ‘significant public interest and community input’.  Following public exhibition of the application, Council received eighty submissions.

 

Recommendation:

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the maximum building height under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.       Approve Development Application No. 0996/18 for Tourist and Visitor Accommodation (Hotel), Function Centre and Recreation Facility (Indoor Health Studio) at Lot 1, Lot 3 and Lot 5 DP 270090, Firman Drive, Coffs Harbour subject to the conditions in Attachment 3.

3.       Advise persons who made a submission on Development Application No. 0996/18 of Council’s decision.

 

REPORT:

Applicant:

Casa Koala Pty Ltd

Landowner:

Community Association DP 270090 and Ms Lisa Jane Fittler

Land:

Lot 1, Lot 3 and Lot 5 DP 270090, Firman Drive, Coffs Harbour

Zone:

R1 General Residential

Description:

Tourist and Visitor Accommodation (Hotel), Function Centre and Recreation Facility (Indoor Health Studio)

Description of Item:

•     The Site

The development site consists of three land parcels. The site adjoins an unnamed Council road reserve to the north, which accommodates a pedestrian path that provides access from Firman Drive to Diggers Beach and its northern headland. This area contains a number of mature trees. Further north, adjoining this road reserve is existing residential development. To the east, the site adjoins the Coffs Coast Regional Park, which adjoins Diggers Beach. To the south and west, the site adjoins accommodation and facilities associated with Aanuka Beach Resort. Further west across Firman Drive is existing residential development.

Vehicle access to that part of the site subject to the development is via Firman Drive.

The land parcels subject to this application currently accommodate existing development associated with the Aanuka Beach Resort. The existing development includes the following:

Lot 1:

Lot 1 is community property for the existing resort. The northern section of this land accommodates a car park, waste storage area (and other utilities) and an access way. It provides a means of pedestrian and vehicular access to both Lots 3 and 5.

Lot 1 adjoins Firman Drive to the west, an unnamed Council road reserve to the north and Lot 5 to the east. Lot 1 is heavily vegetated along its western and northern boundaries.

Lot 3:

Lot 3 accommodates the central facilities building for the Aanuka Beach Resort, which includes a variety of uses including administration areas offices, a day spa and restaurant.

Lot 3 adjoins the Coffs Coast Regional Park to the east.

Lot 5:

Lot 5 accommodates a building, which includes a function centre and restaurant; it also contains a chapel.

Lot 5 adjoins the unnamed Council road reserve to the north, the Coffs Coast Regional Park to the east, and sits to the north of Lot 3.

Those areas not built on are heavily landscaped. A drain path/modified creek and lagoon occurs within the development site. The creek currently runs under the existing function and restaurant building. A significant drainage easement extends through the northern part of Lot 5 for drainage purposes.

•     The Development

The development involves:

Lot 1:

-     Modification of the northern car park, adjoining Lot 5, to facilitate vehicle access into the hotel and function centre building proposed on Lot 5. This includes a rearrangement of existing car spaces, which will result in 36 car parking spaces being available (the car park currently accommodates 35 car parking spaces).

-     Stormwater works, including the realignment of an existing drainage path/modified creek. This will also involve the closure of the existing drainage easement, referred to above (which is in favour of Coffs Harbour City Council). As part of the development, a new easement will be created over the realigned drainage path for the same purpose.

Lot 3:

-     Demolition of the existing office building located on the western portion of Lot 3.

-     Erection of a two-storey building to be used as a health studio on the western portion of Lot 3. At ground level, the building will accommodate seven car parking spaces, with the first floor of the building to be used for health studio related activities (e.g. Pilates, Yoga etc.).

Lot 5:

-     Demolition of the existing conference and restaurant building.

-     Works to realigned drainage path/modified creek, which includes filling of part of this area.

-     Erection of a four-storey building, comprising a hotel (36 suites, ancillary office, store and boardroom) and a function room with ancillary kitchen, and a ground level car park accommodating twenty-three (23) car parking spaces.

To accommodate the development, it is proposed to remove some native and non-native vegetation from the site. Sixty-five (65) native trees will be removed from the site. Compensatory plantings will be undertaken on the site.

The development will also involve additional landscaping in those parts of the site subject to the development. The majority of landscaping will occur around the edges of the hotel and function centre building, in particular along its northern edge, which will augment existing vegetation in this location.

It is proposed that the function centre component of the development operate between the hours of 7am and 11:30pm daily.

It is proposed to consolidate Lots 3 and 5 as part of the development.

The development involves a variation to the maximum building height of 11 metres for the proposed hotel and function centre building. In this regard, the top of the lift shaft exceeds the maximum building height of 11 metres by 3.6 metres, while the ridge of the roof (at its highest point) exceeds the maximum building height of 11 metres by 2.6 metres.

Issues:

The main assessment issues for the proposed development are:

-     Amenity impacts – acoustic and visual

-     Building design

-     Flooding and drainage

-     Traffic and car parking

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•      Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•      Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•      Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•      Economic – Broader Economic Implications

An assessment of the broader economic impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•      Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was advertised and notified in accordance with the requirements of the Coffs Harbour Development Control Plan 2015 on two separate occasions and eighty (80) submissions were received. Twenty-four of these submissions were in support of the development, with fifty-six being objections to the development.

A full copy of all of the submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    Environmental Planning and Assessment Act 1979

-    Environmental Planning and Assessment Regulation 2000

-    Marine Estate Management Act 2014

-    State Environmental Planning Policy No.44 – Koala Habitat Protection

-    State Environmental Planning Policy No 55 — Remediation of Land

-    State Environmental Planning Policy (Coastal Management) 2018

-    Draft State Environmental Planning Policy (Koala Habitat Protection) 2019

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC20/18       Development Application No. 0221/20 - Residential Flat Building - Lot 87 and 88 DP1253025, 5-13 Hastings Street, Woolgoolga

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/18   Development Application No. 0221/20 - S4.15 Evaluation Report

ATT2  SC20/18   Development Application No. 0221/20 - Plans

ATT3  SC20/18   Development Application No. 0221/20 - Draft Conditions

ATT4  SC20/18   CONFIDENTIAL Development Application No. 0221/20 - Submission

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

      

 

 

Executive Summary

This report provides an assessment of Development Application No. 0221/20 for construction of a Residential Flat Building (4 buildings containing 52 units), demolition of existing dwelling and strata subdivision at Lots 87 and 88 DP1253025, 5-13 Hastings Street, Woolgoolga.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

The development application is reported to Council for determination because it proposes to vary a development standard in the Local Environmental Plan by more than 10%.

 

Recommendation:

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the Height of Buildings under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.       Approve Development Application No. 0221/20 for construction of a Residential Flat Building (4 buildings containing 52 units), demolition of existing dwelling and strata subdivision at Lots 87 and 88 DP1253025, 5-13 Hastings Street, Woolgoolga subject to the conditions in Attachment 3.

3.       Advise persons who made a submission on Development Application No. 0221/20 of Council’s decision.

 

REPORT:

Applicant:

John Walker, Trustees of the Roman Catholic Church for Diocese of Lismore

Landowner:

Trustees of the Roman Catholic Church for Diocese of Lismore

Land:

Lots 87 and 88 DP1253025, 5-13 Hastings Street, Woolgoolga

Zone:

R3 – Medium Density Residential

Description:

Construction of a Residential Flat Building (4 buildings containing 52 units), demolition of existing dwelling and strata subdivision

Description of Item:

·    The Site

The site contains two lots and is known as 5-13 Hastings St, Woolgoolga. It has a frontage to Hastings St of approximately 100m, a depth of 50m and a total area of 5062m2. It backs onto a rear unnamed lane that runs east–west from Beach Street to Scarborough Street.  Hastings Street is a street with a mixture of uses, including the buildings of the original Sikh Temple (opposite the development site), St Francis Xavier Catholic Church (corner of Scarborough and Hastings Streets) and a scattering of small dwellings. To the west of the site is the business area of River Street. The site adjoins a vacant site and single storey shop on the corner of Hastings and River Street. The eastern end of Hastings Street joins Scarborough Street which contains the Woolgoolga Public School. A plan of the development site and surrounding area is provided below.

·    The Development

The development proposes demolition of the existing dwelling and the construction of a residential flat building for 52 apartments.  These will be provided in four separate building blocks consisting of 18 three bedroom, 19 two bedroom and 15 one bedroom apartments. Two of the unit blocks have frontage to Hastings Street (Blocks A and C) and contain five levels of apartments. The remaining two unit blocks (Blocks B and D) are located at the rear of the site, adjoining the lane and contain three levels of apartments. The units are to be strata subdivided.

A drainage easement runs north-south through the centre of the site, with the proposed unit blocks being located on either side of the easement. Car parking for the development is provided through basement carparks. The total parking spaces in both basements is 70 car spaces, 11 of which are for visitors. In addition, 14 x 90-degree car parking spaces are proposed to be formed in the road reserve of Hastings Street along the kerb. The basement also includes parking for a total of 8 bikes, car wash bays and storage for each unit. Communal open space is provided over the drainage easement and throughout the site.

Issues:

The main assessment issues for the proposed development are:

-    Height of the buildings

-    Building design

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was advertised and notified in accordance with the requirements of the Coffs Harbour Development Control Plan 2015 for a period of fourteen (14) days and one (1) submission was received.

A full copy of the submission is a confidential attachment to this report (Attachment 4) as the submission may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    Environmental Planning and Assessment Act 1979

-    Environmental Planning and Assessment Regulation 2000

-    State Environmental Planning Policy 55 – Remediation of Land

-    State Environmental Planning Policy 65 – Design Quality of Residential Apartment Development

-    State Environmental Planning Policy – Coastal Management

-    State Environmental Planning Policy – Building Sustainability Index: Basix

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

-    Woolgoolga Town Centre Masterplan

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC20/19       Development Application No. 0170/20 - Boarding House (including demolition of existing structures) - Lot C DP 408189, 2A Gundagai Place, Coffs Harbour

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  SC20/19   Development Application No. 0170/20 - S4.15 Evaluation Report

ATT2  SC20/19   Development Application No. 0170/20 - Plans

ATT3  SC20/19   Development Application No. 0170/20 Draft Conditions

ATT4  SC20/19   CONFIDENTIAL Development Application No. 0170/20 - Submissions from 1st Public Exhibition Period

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.

ATT5  SC20/19   CONFIDENTIAL Development Application No. 0170/20 - Submissions from 2nd Public Exhibition Period   

      

 

 

Executive Summary

This report provides an assessment of Development Application No. 0170/20DA for a Boarding House (including demolition of existing structures) at Lot C DP 408189, 2A Gundagai Place, Coffs Harbour.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application (on 2 occasions), Council received a total of 22 submissions plus a petition containing 31 signatures. Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

 

Recommendation:

That Council:

1.       Approve Development Application No. 0170/20 for a Boarding House (including demolition of existing structures) at Lot C DP 408189, 2A Gundagai Place, Coffs Harbour subject to the conditions in Attachment 3.

2.       Advise persons who made a submission on Development Application No. 0170/20 of Council’s decision.

 

REPORT:

Applicant:

Amber Huriwai (Design Corp Architects)

Landowner:

GDK Property Investments

Land:

Lot C DP 408189, 2A Gundagai Place, Coffs Harbour

Zone:

R3 Medium Density Residential

Description:

Boarding House (including demolition of existing structures)

Description of Item:

•     The Site

The site is identified as Lot C DP 408189, 2A Gundagai Place, Coffs Harbour. The site is zoned R3 Medium Density Residential pursuant to Coffs Harbour Local Environmental Plan 2013. The site is accessed from Gundagai Place.

•     The Development

The development comprises demolition of an existing dwelling and construction of a boarding house that will provide accommodation for up to 19 lodgers. Car parking is proposed at the rear of the site.

Issues:

The main assessment issues for the proposed development are:

-     car parking and traffic generation,

-     amenity impacts, such as noise, privacy, security,

-     compatibility with nearby and adjoining land uses.

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was advertised and notified in accordance with the requirements of the Coffs Harbour Development Control Plan 2015 between 25 September 2019 to 10 October 2019. Twelve submissions were received. Following receipt of additional information, the application was placed on public exhibition again between 19 December 2019 to 23 January 2020. A further ten submissions were received plus a petition containing 31 signatures. All submissions objected to the proposed development. 

A full copy of all of the submissions is a confidential attachment to this report (Attachments 4 and 5) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    Environmental Planning and Assessment Act 1979

-    Environmental Planning and Assessment Regulation 2000

-    State Environmental Planning Policy (Affordable Rental Housing) 2009

-    State Environmental Planning Policy (Coastal Management) 2018

-    State Environmental Planning Policy No.55 – Remediation of Land

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC20/20       Request for Review of Determination - Development Application No. 0419/19 - Multi-Dwelling Housing (8 Units) Strata Subdivision, Demolition of Existing Dwelling, Consolidation and Re-Subdivision of Land - Lot 21, DP 20607, Lot 20, DP 20607 and Lot 1, Sec 23, DP 19360, 2 Fourth Avenue, Sawtell

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/20   Development Application No. 0419/19 - s4.15 Evaluation

ATT2  SC20/20   Development Application No. 0419/19 - Plans

ATT3  SC20/20   Development Application No. 0419/19 - Draft Conditions

ATT4  SC20/20   CONFIDENTIAL Development Application No. 0419/19 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.

ATT5  SC20/20   Development Application No. 0419/19 - Report to Council 12 September 2019 - Less Confidential Attachment 6

ATT6  SC20/20   CONFIDENTIAL Development Application No. 0419/19 - Report to Council 12 September 2019 Submissions   

        

 

 

Executive Summary

At Council’s meeting of 12 September 2019, Council resolved that Development Application No. 0419/19 for Multi-dwelling Housing (8 units), Strata Subdivision, Demolition of Existing Dwelling, Consolidation and Re-subdivision at Lot 21 DP 20607, Lot 20 DP 20607 and Lot 1 Sec 23 DP 19360, 2 Fourth Avenue, Sawtell be refused.

On 4 December 2019, Council received a request for a review of the determination under Section 8.2 of the Environmental Planning and Assessment Act 1979 (EP&A Act) from the applicant. 

As part of this request the applicant has made amendments to the proposal and development application.

The request for review and amended proposal was notified and advertised (as required by the Environmental Planning and Assessment Regulation 2000).  Twenty submissions were received.

As the determination was made by the Council, the EP&A Act requires that the review of the determination must be made by Council and cannot be made by a delegate of Council.

The purpose of this report is to present the applicant’s request to Council to allow the determination to be formally reviewed.

 

Recommendation:

That Council:

1.       Undertake a review of the determination of Development Application No. 0419/19 in accordance with Section 8.2 of the Environmental Planning and Assessment Act 1979.

2.       Approve Development Application No. 0419/19 for a Multi-dwelling Housing (8 units), Strata Subdivision, Demolition of Existing Dwelling, Consolidation and Re-subdivision of Land, Lot 21, DP 20607, Lot 20, DP 20607 and Lot 1, Sec 23, DP 19360, 2 Fourth Avenue, Sawtell subject to the conditions in Attachment 3.

3.       Advise persons who made a submission on Development Application No. 0419/19, and the review of the determination, of Council’s decision.

 

REPORT:

Applicant:

Petersen Consulting Group

Landowner:

Roman Catholic Church

Land:

Lot 21, DP 20607, Lot 20, DP 20607 and Lot 1, Sec 23, DP 19360, 2 Fourth Avenue, Sawtell

Zone:

R3 Medium Density Residential

Description:

Multi-dwelling Housing (8 units), Strata Subdivision, Demolition of Existing Dwelling, Consolidation and Re-subdivision

Description of Item:

Development Application No. 0419/19 was reported to Council on 12 September 2019.  At that meeting, Council resolved as follows:

That Council:

1.    Refuse Development Application No. 0419/19 for a Multi-dwelling Housing (8 units) and Strata Subdivision, including demolition of existing dwelling, consolidation and re-subdivision of land into two (2) lots at Lot 21 DP 20607, Lot 20 DP 20607 and Lot 1 Sec 23 DP 19360, 2 Fourth Avenue, Sawtell on the grounds that it is in an inappropriate bulk and scale for the site, in particular, that is not consistent with clause D3.8 of the Coffs Harbour Development Control Plan 2015, which sets a maximum building length of 45m.

2.    Advise persons who made a submission on Development Application No. 0419/19 of Council’s decision.

On 4 December 2019, Council received a request for a review of the determination under Section 8.2 of the Environmental Planning and Assessment Act 1979 (EP&A Act) from the applicant. 

As part of this request, the applicant has amended the development to address the reasons for refusal based on bulk and scale. In summary, the design has been modified in the following way:

-     the introduction of a break (1900mm wide) at ground level between Townhouses 4 and 5, with the area between these dwellings to be incorporated into the private open space of Townhouse 5.

-     the re-siting of Townhouses 5-8 closer to the proposed boundary on the northern side of Townhouse 8. Townhouse 8 previously had a setback of 2262mm and 2707mm measured from the two corners closest to this boundary. The updated setback will see these distances respectively reduced to 1421mm and 2202mm.

-     a reduction in the floor area of Townhouse 8 from 185m2 to 162m2, along with a slight change to the internal layout of this townhouse.

The application has also been amended by providing a Biodiversity Development Assessment Report, prepared in accordance with the Biodiversity Assessment Method, addressing the requirements of the Biodiversity Conservation Act 2016.

It should be noted that a Class 1 appeal was lodged with the NSW Land and Environment Court on 10 March 2020 against Council’s refusal of this development application.

A full copy of the Council report and all attachments when this application was originally considered by Council on 12 September 2019 is provided as Attachments 5 and 6 to this report.

Issues:

The applicant has requested that the determination made by Council at its meeting of 12 September 2019 be reviewed, pursuant to Section 8.2 of the EP&A Act. The applicant has provided an amended development proposal with their request for review.

While the request for review involves an amended development, no additional issues have been identified. It should be noted that the amendment by providing a break (1900mm wide) at ground level between Townhouses 4 and 5 means that the proposed development now complies with clause D3.8 of Development Control Plan 2015.

The original report identified the following assessment issues:

-     Flora and fauna

-     Residential amenity

These issues are addressed further in the Section 4.15 Evaluation Report provided as Attachment 1 to this report.

As the application has been amended to include a Biodiversity Development Assessment Report, the recommended draft conditions have been amended to reflect new requirements under the Biodiversity Conservation Act 2016 and the EPA Act.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The purpose of this report is to present the request for review of determination pursuant to Section 8.2 of the EP&A Act to Council to allow for Council’s determination made at its meeting of 12 September 2019 to be formally reviewed.

•     Economic – Broader Economic Implications

There are no further economic implications that will result from Council’s consideration of this matter.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

Regulation 113A of the Environmental Planning and Assessment Regulation 2000 requires that a request for review of determination and the development proposal must be notified or advertised for a period of 14 days and in the same manner as the original development application.

This request and development proposal was notified and advertised with a submission period from 20 January 2020 to 3 February 2020. Following this period 20 submissions were received. Of the 20 submissions, there were 19 objections, including one petition (containing approximately 600 names) and four submissions that were handed in twice by the same household or person. One submission supported the proposal.

A full copy of submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

These submissions must be considered as part of Council’s review of the determination.

Related Policy, Precedents and / or Statutory Requirements:

Statutory Requirements for Reviews under Environmental Planning and Assessment Act 1979

Part 8, Division 8.2 of the Environmental Planning and Assessment Act 1979 (NSW) stipulates a number of statutory requirements in relation to reviews.  This includes provisions relating to:

-     power for an applicant to request a review and obligation on a consent authority to undertake a review (if requested),

-     the matters that can be the subject of a review,

-     the period in which a review may be made.

Division 8.2 also provides that:

-     an applicant may amend the proposal when requesting a review,

-     the consent authority must review the matter having regard to the amended development, but only if it is satisfied that it is substantially the same development and,

-     the review of a determination made by a council is to be conducted by the council (and not by a delegate of the council).

A development application determination is a matter that an applicant may request the consent authority to review.  The request for this review has been made within the requested time period.  The applicant has amended the proposal with this review.  The amendments that have been made are described in the Description of Item section of this report.  The development with the amendments can be regarded as substantially the same development as the proposed development originally determined by Council.

As the determination of this development application was made by Council, this review must be conducted by Council.

Statutory Instruments for Development Application Assessment under Environmental Planning and Assessment Act 1979

The statutory instruments relevant to assessment of this development application include the following:

-     Environmental Planning and Assessment Act 1979

-     Environmental Planning and Assessment Regulation 2000

-     Biodiversity Conservation Act 2016

-     Biodiversity Conservation (Savings and Transitional) Regulation 2017

-     Threatened Species Conservation Act 1995

-     State Environmental Planning Policy No 55 - Remediation of Land

-     State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004

-     State Environmental Planning Policy - (Coastal Management) 2018

-     Coffs Harbour Local Environmental Plan 2013

-     Coffs Harbour Development Control Plan 2015

Biodiversity Conservation Act 2016

The development application considered at the Council meeting of 12 September 2019 relied on a Biobanking Statement issued by the then NSW Office of Environment and Heritage. The applicant has advised that this statement has since lapsed. The legislation that the statement was issued under (the Threatened Species Conservation Act 1995) has now been repealed and replaced with the Biodiversity Conservation Act 2016.  With this review the application has been amended by providing a Biodiversity Development Assessment Report, prepared in accordance with the Biodiversity Conservation Act 2016.

Implementation Date / Priority:

The applicant will be formally advised of the outcome of the review. Persons who made a submission to the review will be notified of the outcome.

In the event that the determination is changed on review, the changed determination replaces the earlier determination. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

The application for review of determination allows Council to review the determination to refuse Development Application No. 0419/19 for 8 multi dwelling units and strata subdivision at 2 Fourth Avenue, Sawtell.

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC20/21       Request for Review of Determination - Development Application No. 0285/19 - Telecommunications Facility (30m High Monopole, Compound and Radio-communication Equipment) - Lot 202 DP 1219403, 544-556 Solitary Islands Way, Moonee Beach

Author:                        Development Assessment Coordinator

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC20/21   Development Application No. 0285/19 - 4.15 Evaluation Report

ATT2  SC20/21   Development Application No. 0285/19 - Plans

ATT3  SC20/21   Development Application No. 0285/19 - Draft Conditions

ATT4  SC20/21   Development Application No. 0285/19 - SC19/27 Report to Council 25 July 2019  

      

 

 

Executive Summary

At Council’s meeting of 25 July 2019, Council resolved that Development Application No. 0285/19 for a Telecommunications Facility (30m high monopole, compound and radio-communication equipment) at Lot 202 DP 1219403, 544-556 Solitary Islands Way, Moonee Beach be refused.

On 2 December 2019, Council received a request for a review of the determination under Section 8.2 of the Environmental Planning and Assessment Act 1979 (EP&A Act) from the applicant. 

As part of this request, the applicant has made amendments to the proposal and development application.

The request for review and amended proposal was notified and advertised, as required by the Environmental Planning and Assessment Regulation 2000 (Regulation).  No submissions were received.

As the determination was made by Council, the EP&A Act requires that the review of the determination must be made by Council and cannot be made by a delegate of Council.

The purpose of this report is to present the applicant’s request to Council to allow the determination of the development to be formally reviewed.

Recommendation:

That Council:

1.       Undertake a review of the determination of Development Application No. 0285/19 in accordance with Section 8.2 of the Environmental Planning and Assessment Act 1979.

2.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the maximum building height under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

3.       Approve Development Application No. 0285/19 for a Telecommunications Facility (30m high monopole, compound and radio-communication equipment) at Lot 202 DP 1219403, 544-556 Solitary Islands Way, Moonee Beach subject to the draft conditions in Attachment 3.

 

REPORT:

Applicant:

Optus Mobiles Pty Ltd

Landowner:

Ms Lisa Jane Hagelstein

Land:

Lot 202 DP 1219403, 544-556 Solitary Islands Way, Moonee Beach

Zone:

R2 Low Density Residential

Description:

Telecommunications Facility

Description of Item:

Development Application No. 0285/19 was reported to Council on 25 July 2019.  At that meeting, Council resolved as follows:

That Council:

1.    Refuse the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the Height of Buildings control under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.    Refuse Development Application No. 0285/19for a Telecommunications Facility at Lot 202 DP 1219403, 544-556 Solitary Islands Way, Moonee Beach on the grounds that it:

2.1  is contrary to public interest;

2.2  has unacceptable visual and streetscape impacts;

2.3  has not adequately considered future residential development and proximity of proposed school.

On 2 December 2019, Council received a request for a review of the determination of this application under Section 8.2 of the Environmental Planning and Assessment Act 1979 (EP&A Act) from the applicant. 

The request for review included supporting information that;

-     addressed each of the grounds for refusal in Council’s determination,

-     provided further information about how the candidate site was selected,

-     provided further information about Optus’ site specific plans,

-     provided clarification about the nature of the proposal and its impacts

-     suggested a condition that Council could impose to ensure compliance with relevant standards.

The request for review also amended the proposal by;

-     introducing additional landscaping and,

-     painting the facility ‘eucalyptus green’.

It should be noted that a Class 1 appeal was lodged with the NSW Land and Environment Court on 10 March 2020 against Council’s refusal of this development application.

A full copy of the Council report and all attachments when this application was originally considered by Council on 25 July 2019 is provided as Attachment 4 to this report.

Issues:

The applicant has requested that the determination made by Council at its meeting of 25 July 2019 be reviewed, pursuant to Section 8.2 of the EP&A Act. The applicant has provided an amended development proposal with their request for review.

While the request for review involves an amended development, no additional issues have been identified.

The original report identified the following assessment issues:

-     the exceedance of the Height of Buildings control in the LEP

-     the compatibility of the facility with the future West Moonee urban release area, recently revised in the DCP 2015. The DCP shows future urban development and a sewer pumping station on the site, near the proposed telecommunications facility.

The amendments to the proposed development by providing additional landscaping and painting of the facility ‘eucalyptus green’ are accepted as improvements to the development as a whole.  It is appropriate to ensure these development components are incorporated into the development by conditions of development consent.  Additional conditions to those considered by Council at its meeting of 25 July are provided in the recommended draft conditions (provided as Attachment 3 to this report).

The additional conditions proposed are conditions:

-     25. Finished Colour of Telecommunications Facility Monopole

-     26. Landscaping

-     29. Finished Colour of Telecommunications Facility Monopole - Maintenance

-     30. Landscaping – Maintenance.

In addition, the applicant’s suggestion of a condition that Council could impose to ensure compliance with relevant radiation emission standards is considered appropriate.  The standard that the applicant’s supporting information is referring to is the Radiation Protection Standard for Maximum Exposure Levels to Radiofrequency Fields - 3 kHz to 300 GHz (2002).  This standard has been developed by the Australian Government - Australian Radiation Protection and Nuclear Safety Agency (ARPANSA).  Imposition of conditions of consent that require compliance with this standard will further address concerns about potential radiation emissions.

Additional condition proposed to require compliance with this standard are:

-     27. Compliance with Radiation Protection Standard

-     31. Compliance with Radiation Protection Standard – Maintenance.

All of these issues are addressed further in the s 4.15 Evaluation Report provided as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

Regulation 113A of the Environmental Planning and Assessment Regulation 2000 requires that a request for review of determination and the development proposal must be notified or advertised for a period of 14 days and in the same manner as the original development application.

This request and development proposal was notified and advertised with a submission period from 26 February 2020 to 11 March 2020. No submissions were received.

Related Policy, Precedents and / or Statutory Requirements:

Statutory Requirements for Reviews under Environmental Planning and Assessment Act 1979

Part 8, Division 8.2 of the Environmental Planning and Assessment Act 1979 (NSW) stipulates a number of statutory requirements in relation to reviews.  This includes provisions relating to:

-    power for an applicant to request a review and obligation on a consent authority to undertake a review (if requested),

-    the matters that can be the subject of a review,

-    the period in which a review may be made.

Division 8.2 also provides that:

-    an applicant may amend the proposal when requesting a review,

-    the consent authority must review the matter having regard to the amended development, but only if it is satisfied that it is substantially the same development and,

-    the review of a determination made by a council is to be conducted by the council (and not by a delegate of the council).

A development application determination is a matter that an applicant may request the consent authority to review.  The request for this review has been made within the requested time period.  The applicant has amended the proposal slightly with this review.  The amendments that have been made are described in the Description of Item section of this report.  The development with the amendments can be regarded as substantially the same development as the proposed development originally determined by Council. 

As the determination of this development application was made by Council, this review must be conducted by Council.

Statutory Instruments for Development Application Assessment under Environmental Planning and Assessment Act 1979

The statutory instruments relevant to assessment of this development application include the following:

-    Environmental Planning and Assessment Act 1979

-    Environmental Planning and Assessment Regulation 2000

-    State Environmental Planning Policy (Infrastructure) 2007

-    State Environmental Planning Policy No. 55 - Remediation of Land;

-    State Environmental Planning Policy (Coastal Management) 2018

-    State Environmental Planning Policy (Vegetation in Non-Rural Areas) 2017

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

Implementation Date / Priority:

The applicant will be formally advised of the outcome of the review. 

In the event that the determination is changed on review, the changed determination replaces the earlier determination. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC20/22       Draft 2017-2022 Delivery Program (Year 4), Draft 2020/21 Operational Plan, Draft 2020/21 Delivery Program Budgets and Draft 2020/21 Fees and Charges

Author:                        Section Leader Community Planning & Engagement

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SC20/22   2017-2021 Draft Delivery Program Year 4

ATT2  SC20/22   2020/21 Draft Operational Plan

ATT3  SC20/22   2020/21 Draft Delivery Program Budgets

ATT4  SC20/22   2020/21 Draft Fees and Charges  

 

Executive Summary

The Integrated Planning and Reporting framework requires Council to prepare a Delivery Program following each ordinary election which specifies the activities to be undertaken for the 4 year period of the election term. This Delivery Program is reviewed annually and executed with an Operational Plan which specifies the work to be undertaken and budgeted for in that financial year. These two documents are the key planning documents which enable Council to deliver on the MyCoffs Community Strategic Plan.

Changes to Integrated Planning and Reporting requirements for 2020 have been declared by the NSW Government as a result of the extenuating circumstances under the COVID-19 emergency.  The 2020 Local Government Elections have also been postponed by one year to September 2021.  These changes mean that Council’s existing 2017-2021 Delivery Program will apply for a further 12 months and change to a 2017-2022 Delivery Program by maintaining the key themes and any activities not yet completed. 

Council is required to place the draft Operational Plan on exhibition for at least 28 days and allow for public submissions during this period. In order to facilitate this, the attachments representing the Draft 2017-2022 Delivery Program (Year 4) and the Draft Operational Plan 2020/21 are being presented for Council’s consideration. Accompanying these documents are the Delivery Program Budgets 2020/21 and Draft 2020/21 Fees and Charges.

COVID-19 has introduced an element of uncertainty into the annual planning and budgeting processes. The COVID-19 impacts are in addition to economic and social impacts felt from bushfires, flood and drought during the 2019/20 year.  Financial adjustments and policy positions are continuing to be developed to ensure that Council is supporting the local community through the public health crisis and severe economic consequences wrought by the pandemic and the necessary national response. Council’s revenue streams have been impacted by the decisions made to support the community.  Accordingly, the draft documents being presented to Council and subsequently to the community, represent the organisation’s best efforts in defining what activities and programs Council is able to progress, and the Council response to the evolving situation within the resources available.

 

Recommendation:

That Council:

1.   Resolve to place the following documents on public exhibition for a minimum period of 28 days:

1.1.    Draft 2017-2022 Delivery Program (Year 4);

1.2.    Draft 2020/21 Operational Plan;

1.3.    Draft 2020/21 Delivery Program Budgets; and

1.4.    Draft 2020/21 Fees and Charges.

2.       Note that a further report will be brought back to Council to present the outcomes of the public exhibition process prior to adopting the final Delivery Program, Operational Plan, Delivery Program Budgets and Fees and Charges documents by 31 July 2020.

 

Report

Description of Item:

Under the Integrated Planning and Reporting (IPR) provisions of the Local Government Act, Council is required to prepare a four-year Delivery Program outlining the activities it will pursue to help achieve the objectives of the MyCoffs Community Strategic Plan. A subsidiary of the Delivery Program is the Operational Plan, which details the actions to be undertaken in a single financial year. They are supported by four-year financial estimates, annual budgets and a one-year schedule of Council Fees and Charges. The IPR documents are informed by Council’s long-term Resourcing Strategy.

Council is required to seek community feedback on its draft Delivery Program, Operational Plan, Budgets and Fees and Charges by way of a minimum 28-day public exhibition period. After considering submissions, Council is required to adopt the annual Operational Plan, budget and Revenue Policy documents by 30 June each year.

Issues:

·     Draft Delivery Program 2017-2022 (Year 4) and Draft 2020/21 Operational Plan Overview

The Integrated Planning and Reporting process exists to achieve the objectives of the MyCoffs Community Strategic Plan. The Delivery Program is a blueprint for Council; all of the organisation’s plans, projects, actions and funding allocations are directly linked to the Delivery Program. The Operational Plan is a subsidiary of the Delivery Program, identifying the business of Council - through the provision of services and facilities - during the 2020/21 financial year.

The 2017-2021 Delivery Program was adopted by Council in June 2017. This has now become the 2017-2022 Delivery Program, as the next Delivery Program, developed following the next local government election, has been deferred for 12 months in response to the COVID-19 pandemic. The Delivery Program and Operational Plan are set out according to Council’s organisational structure. Each activity undertaken by Council is aligned with at least one of the objectives of the MyCoffs Community Strategic Plan. Updates on the projects, ongoing activities and metrics provide the foundation for Council’s operational, six-monthly and annual reporting framework.

·     COVID-19 Impacts

Many Coffs Harbour City Council ratepayers, residents and businesses have been adversely affected by the COVID-19 pandemic and the associated steps that have been taken by Government to slow down infection levels. At the Council meeting held on 26 March 2020, the Council resolved to immediately:

-     Amend Council’s Rates, Charges and Fees – Financial Hardship Policy to apply to non-residential properties;

-     Suspend new debt recovery actions for outstanding accounts where financial hardship is apparent;

-     Remove account keeping fees;

-     Remove late and reminder fees;

-     Remove credit card surcharges;

-     Support procurement from local businesses;

-     Defer the 2020/21 Special Rate for city centre businesses and associated infrastructure works to the same value; and

-     Loan repayment relief for existing loans to community groups.

Further, at its meeting on 23rd April 2020, Council considered a report that outlined potential measures that Council could further employ to provide additional assistance for business and community groups that have been adversely affected. These measures include not undertaking certain inspections regimes, temporarily suspending parking enforcement operations and providing rent abatements for impacted Council tenants. Council resolved to:

-     Provide tenants identified as impacted by the Coronavirus with rent abatement for the period 1 April – 30 June 2020 (inclusive).

-     Determine if the rent abatement period should be extended for a further period should economic conditions throughout the Local Government Area still dictate the tenants require this assistance.

-     Temporarily suspend undertaking health compliance activities, modify the food inspection program, suspend pool, health and skin penetration inspections and street parking – parking enforcement operations.

-     Note the overall impact to the Council’s revenue of implementing community assistance actions in response to the COVID-19 Pandemic is estimated at $1.35 million.

-     Request a report be brought back to Council regarding how Council can support the Neighbourhood Centres across the local government area during the COVID-19 pandemic and the recovery.

The COVID-19 pandemic has also had a significant impact on the operating revenue with three major areas mainly impacted. The Council has resolved not to levy the Central Business District Special Rate Variation for the 2020/21 financial year which has a total value of $807,000. It is estimated that the loss of revenue from Airport operations will have a detrimental impact on the budget of $3.75 million taking the operating result of the airport from an operating surplus of $721,000 to an operating deficit of $3.023 million.  It is estimated that the loss of revenue from Holiday Park operations will have a detrimental impact on the budget of $2.87 million taking the operating result of the Holiday Park operations from an operating surplus of $2.065 million to an operating deficit of $810,000.

The COVID-19 pandemic has made the preparation of the budget difficult this year. At the Councillor Briefing held in early April 2020, the operating result before capital revenue was estimated to be a surplus of $3.595 million and the result after capital revenue was estimated to be a surplus of $48.523 million. The budget presented to Council for consideration with this report has an operating result before capital revenue estimated to be a deficit of $4.955 million which represents a change of $8.550 million and the result after capital revenue was estimated to be a surplus of $43.314 million which represents a change of $5.209 million. This level of change demonstrates the difficulty in the preparation of this budget and therefore regular budget reviews will be important during 2020/21. The following table provides information around what has changed from the Councillor briefing to the report presented to Council:

Budget Impacts

$,000

Coffs Harbour Airport COVID-19 impacts

-3,745

Coffs Coast Holiday Parks COVID-19 impacts

-2,874

Removal of Non-Urban Flood Mitigation Special Rate Variation - expired

-1,700

Reduction in proposed Sewer Access Charge

-633

Plant Fund – operational cost increase

225

Contribution to National Cartoon Bunker Gallery

42

Other items

135

Change in Budget Operating Result before Capital Reveue

-8,550

Additional grant for Drainage Projects

3,341

Change in Budget Operating Result after Capital Revenue

-5,209

·     Significant Expenditure 2020/21

Council continues to focus on asset renewal whilst also striving to position itself to take advantage of the construction of new infrastructure where funding opportunities become available. In 2020-21, significant budget allocations are proposed for works across a range of asset categories. These include:

-     Ongoing commitment to the delivery of the Cultural and Civic Space project

-     Offsite storage facility

-     Animal impounding facility

-     Coffs Coast Regional Sports Hub

-     Initial works West Woolgoolga Sports Complex

-     Initial works Woolgoolga and Sawtell swimming pools replacement

-     Toormina Oval amenities and change rooms

-     Sawtell BMX Club track upgrade

-     Extensive Water and Sewer infrastructure upgrades

-     Bridgeworks including Hallgath` bridge, Little Nymboida bridge and Melaleuca foot bridge

-     Footpaths construction program including Beryl St, Elizabeth St, Albany St, Bruce King Dr and Prince St

-     Flood mitigation works including Boambee/Newports Creek, Ocean St, Korff Street and stormwater renewals across the LGA.

·     Budget Impact on Ratepayers

-     Impact on Residential Ratepayers

In September 2019, IPART set a 2.6% rate peg increase in ‘General Income’ for 2020/21. Accordingly, the ‘average’ residential property can expect a total rates and charges increase (including annual access charges and water usage charges) of approximately $97.96 per annum (or $1.88 per week) which is a 2.60% increase from 2019/20.

The following table shows the impact on the total rates and charges payable in 2020/21 for the ‘average’ residential property.

The ‘average’ residential property has been based on a land valuation of $244,600 in 2020/21. This is an increase from the ‘average’ residential property land valuation of $205,100 in 2019/20 as a result of new land values provided by the NSW Valuer General as at 1 July 2019 for rating purposes. This valuation has been used in the determination of both the residential ordinary rates and the environmental levy.

Rates and Access Charges

2019/20 ($)

2019/20 ($)

Increase ($)

Increase (%)

Residential Ordinary Rate

1,251.65

1,238.94

-12.71

-1.02

Environmental Levy

44.11

45.28

1.17

2.65

Sewerage Access Charge

867.00

922.00

55.00

6.34

Water Access Charge

147.00

149.00

2.00

1.36

Water Usage (250 KL pa)

762.50

795.00

32.50

4.26

Domestic Waste Service

675.00

695.00

20.00

2.96

Stormwater Management

25.00

25.00

0.00

0.0

Total Rates and Access Charges

3,772.26

3,870.22

97.96

2.60

Increase per Week

 

 

1.88

 

 

The following comments should be considered in conjunction with the above information:

1.     The Rate Peg % does not apply to Sewer, Water, Waste or Stormwater charges.

2.    Water charges include 250 KL of water usage for a year.

·     Financial Estimates

The 2020/21 budget result forecasts an estimated underlying deficit before capital revenue, of $4,955,000.  As previously described, this result has been impacted by the COVID-19 pandemic. Additionally, the special rate variation which had been in place for non-urban flood mitigation works has expired and will not be charged this financial year. This reduction has had a detrimental impact on the budget of approximately $2 million. This is comprised of estimated results of $10.126 million deficit for the General Fund, $3.392 million surplus for the Water Fund and $1.779 million surplus for the Sewer Fund.  A review of the financial estimates for each fund is as follows:

-     General Fund

The draft financial estimates for Council’s General Fund project the following accrual results:

Year

Financial Estimate after Capital Revenue ($)

 

Financial Estimate before Capital Revenue ($)

 

2020/21

32,843,000

Surplus

(10,126,000)

Deficit

Operational incomes and expenditures are tightly budgeted and have been subject to constant scrutiny in recent years.

There are significant capital works planned which are funded from rate variations, trading operations, grants, loans, S7.11 contributions, reserves, etc.

Council's revenues are gradually increasing (excluding the current impact of the COVID-19 pandemic) and savings are being realised to meet appropriate expenditure levels in relation to operations, particularly infrastructure maintenance, asset renewals and capital works.

-     Water and Sewerage Funds

Both the Water and Sewer Funds have undertaken substantial programs of capital works in recent years. These works have been essential to maintain the integrity of the infrastructure and liveability of our city. These programs have been funded by a combination of loan funds, developer contributions, reserve funds and grants.

Water and Sewer charges have been held to reasonable increases in recent years, despite the significant loan repayments that require to be serviced. The Delivery Program provides for operating surpluses in the Sewer and Water Funds. Details are set out below:

§ Water Fund

Year

Financial Estimate
($)

 

 

Financial Estimate before Capital Revenue ($)

 

2020/21

6,092,000

Surplus

3,392,000

Surplus

§ Sewer Fund

Year

Financial Estimate
($)

 

 

Financial Estimate before Capital Revenue ($)

 

2020/21

4,379,000

Surplus

1,779,000

Surplus

-     Pensioner Rebates

Council will write off about $3.32m in pensioner rates and charges in 2020/21.  Of this, Council voluntarily forgoes approximately $643,000.  Council is required to forgo the remaining $2.68m under State Government legislation.

The amount Council is reimbursed by the State is approximately $1.47m, leaving an overall cost to Council of approximately $1.21m.

-     Environmental Levy for 2020/21

The Environmental Levy (being a Special Rate) is calculated with a ‘base amount’ to raise approximately 49% of the levy with the balance raised as an ad valorem rate applied to land values.  The purpose of the Environmental Levy is to fund environmental works, and it is levied on all rateable land.

-     Proposed Loan Borrowings for 2020/21

It is proposed that during the 2020/21 financial year the Council will borrow funds for the Cultural and Civic Space Project of an amount of $16,629,158. This is the first tranche of borrowing for the project with the remaining borrowing to occur in the 2021/22 financial year.

-     Draft 2020/21 Fees and Charges

Council’s fees and charges have increased by an average of approximately 2.75%, reflecting increases in staff delivery and administrative costs.  The full Draft 2020/21 Fees and Charges document is available as Attachment 4.

Options:

This report aims to facilitate the structured roll-out of Council programs for the revised term of the 2017-2022 Delivery Program, as well as enabling compliance with legislative requirements. At this time, the following options are available to Council:

1.    Adopt the recommendation provided to Council; this will enable the draft documents to be placed on public exhibition according to schedule, with the consideration of submissions and adoption of final documents to follow within the legislated timeframe.

2.    Amend the recommendation provided to Council; depending on the nature of the amendment this may impact on the structure and content of the documents and Council’s ability to finalise the budget planning process according to the set timeframe.

3.    Reject the recommendation provided to Council; this will impact on Council’s ability to finalise the budget planning process according to schedule. Failure to adopt and exhibit draft Delivery Program, Operational Plan, Budget, and Fees and Charges documents would represent a breach of the Local Government Act.

Sustainability Assessment:

•     Environment

There are no environmental impacts associated with the preparation of this report; however, the draft documents provide a foundation to support the maintenance and enhancement of Council programs to protect the Coffs Harbour LGA environment.

•     Social

Consistent with the MyCoffs Community Strategic Plan, the draft documents include a range of strategies to enhance the social development of the Coffs Harbour LGA.

•     Civic Leadership

The documents are key components of the Integrated Planning and Reporting framework which enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve the city’s strategic objectives. The documents have been informed by the MyCoffs Community Strategic Plan.

The COVID-19 crisis represents a time of uncertainty across the community and region. Council continues to deliver its program of community-led priorities and support across the Local Government Area. 

•     Economic – Broader Economic Implications

Council has undertaken a number of initiatives to assist the community through the COVID-19 pandemic and will continue to monitor the needs of the community and provide assistance where it is able to without a detrimental impact on essential service provision.

•     Economic - Delivery Program/Operational Plan Implications

The development and implementation of the Delivery Program, Operational Plan, Budgets and Fees and Charges documents are accommodated within Council’s budget structure. This expenditure is monitored through Council’s monthly and quarterly budget reviews.

The current known impacts of the COVID-19 pandemic have been outlined above in the Issues section of the report and will be continually monitored and further reports be presented to Council to ensure this information is available to Council in its decision making process.

Risk Analysis:

The preparation of Delivery Program, Operational Plan, Budgets and Fees and Charges documents is a legislative requirement.

Consultation:

During the year, Councillors and staff have reviewed Council’s strategic priorities and resourcing options to assist with the review of the 2017-2022 Delivery Program and the development of the Draft 2020/21 Operational Plan.

Community requests made during the year for specific works or services have been considered in the framing of the draft 2020/21 Operational Plan and Budgets; this process will be continued with the receipt of submissions received through public exhibition.

Public Exhibition

Community engagement is a central part of the IPR framework. This report recommends the draft documents be endorsed and placed on public exhibition for a 28-day period anticipated from Monday, 18 May until close of business on Monday, 15 June 2020 to enable submissions from the community about what is proposed for the next financial year.

Public engagement during this period will include public information and online (Have Your Say) displays, media releases, online and print/newspaper advertising. The engagement process will encourage the community to consider the draft documents and make submissions to Council on issues of interest and concern.

Related Policy, Precedents and / or Statutory Requirements:

Sections 404 and 405 of the Local Government Act 1993 detail requirements in relation to a council’s Delivery Program and Operational Plan.

Additional requirements for the Operational Plan are set out in Local Government (General) Regulation 2005 – Clause 201 (relating to the content of Council’s annual statement of revenue policy) and Clause 203 (relating to reporting requirements for budget review statements and estimates revisions).

Implementation Date / Priority:

Councils have been provided with an additional month to adopt their 2020/21 Operational Plan (including Revenue Policy, Statement of Fees and Charges and annual budget) with the new deadline being 31 July 2020.

Subject to Council approval, the draft documents will be placed on public exhibition for a 28-day period from Monday 18 May until close of business on Monday 15 June 2020.

Community submissions, a summary of recommended responses to submissions, and the final IPR documents will be presented for consideration and adoption by Council prior to 31 July 2020.

The adopted final documents will be posted on Council’s website (it is anticipated that this will take place by 31 July 2020). Where hard copies are required, the documents will be printed and distributed in August 2020.

Conclusion:

It is recommended that Council resolve to place the draft documents on public exhibition.

The draft documents represent a considered and responsible strategy that will enable Council to continue to meet the needs of the Coffs Harbour LGA community while maintaining the financial sustainability of the organisation. Council investments and activities continue to support the local economy and community in this time of uncertainty. 

The impacts of the COVID-19 are still being analysed and understood across the organisation and community.  Further reports may be required during the 2020/21 year and beyond in relation to this impact assessment and recovery planning.  Endorsement of the draft documents at this time by Council will enable public exhibition to provide opportunities for community engagement and public submissions on Council’s proposed activities for the next financial year.

Endorsing the draft documents is in line with the timeframes and legislative requirements set out in the Integrated Planning and Reporting provisions of the Local Government Act.

 

 


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SC20/23       Positive Ageing Strategy 2020-2024 - Draft

Author:                        Section Leader Community Planning & Engagement

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  SC20/23   Draft Positive Ageing Strategy 2020-2024  

 

Executive Summary

The Positive Ageing Strategy 2020-2024 is a four-year strategy representing Council’s commitment to support the ageing population. Council acknowledges that the population of older people in the Local Government Area (LGA) is increasing and the importance of supporting access to infrastructure, facilities, activities and appropriate services for people as they age. The strategy provides direction for how Council will respond to the opportunities and challenges of an ageing population.

There are a number of key drivers for the Positive Ageing Strategy 2020-2024:

1.    Understanding and responding to the needs of older people

The strategy provides a strategic framework to guide the ongoing development and delivery of programs and services for seniors in the LGA.

2.    Understanding and planning for the impact of population ageing

It is important for Council and the community to understand and plan for the ageing of the population, in order to maximise the benefits, and proactively manage the challenges associated with this demographic change.

 

Recommendation:

That Council:

1.       Endorse the Draft Positive Ageing Strategy 2020-2024 and place on public exhibition for a minimum period of 28 days.

2.       Receive a further report for consideration post exhibition.

 

Report

Description of Item:

Coffs Harbour LGA has an ageing population, like many regions in Australia. Coffs Harbour’s population of people aged 65 years and older is higher than the greater New South Wales (NSW) population (22.1% versus 16.2%). As part of the MyCoffs Strategic Plan, Council commits to supporting an active, safe and healthy community (A2). The Positive Ageing Strategy 2020-2024 sees Council taking a progressive and proactive approach to ensuring a high need community within our LGA is well considered and catered for in our planning.

The strategy was developed with the following inputs:

-     A literature review of international and national research on topics relating to ageing and Local Government issues

-     Analysis of demographic data

-     Survey results

-     Focus groups

The majority of the consultation feedback that has informed the strategy was around three (3) major themes. These are:

Liveability - We create liveable spaces, neighbourhoods and communities that are age-friendly for people to enjoy the benefits of living longer.

Participation - Older people have opportunities to stay connected, participate in, contribute to and be included in their communities.

Safety - We cultivate a safe community that older people feel connected to.

Issues:

The research and consultation phase of the strategy development identified a series of key issues affecting older people in our community. This is detailed in the strategy in depth, but some highlights are:

-     Maintaining ageing workers as active and productive participants in the local economy by increasing the options available to remain in the workforce.

-     Increasing cultural diversity in the ageing population diversifies the needs of the demographic.

-     Providing effective services for people who wish to age well in place

-     Maintaining and growing the infrastructure and housing supply to cater for the expanding older population.

-     The State Government expects health to be the largest area of funding in 2056, consuming 36% of the state’s budget.

-     Management of chronic disease is an increasing burden with 87% of people aged 65 years and over having at least one chronic disease.

These issues have significant and far reaching consequences for older people and the community and organisations which support them. The purpose of the Positive Ageing Strategy is to ensure that Council are making substantive steps toward ensuring that the needs of older people are understood and considered as a routine aspect of Council business.

Options:

There are two options that may be considered by Council:

1.    Adopt the recommendation.

2.    Reject the Draft Coffs Harbour Positive Ageing Strategy.

Sustainability Assessment:

•     Environment

The strategy addresses the need for Council to take an inclusive approach to its built environment management. Council infrastructure, community safety, urban design for amenity and ongoing maintenance needs to supports active and positive ageing.

•     Social

The MyCoffs Community Strategic Plan is founded on four themes: community wellbeing; community prosperity; a place for community; and sustainable community leadership. Council aspires to make the community a vibrant and inclusive place for all citizens.

Furthermore, Council directly commits to facilitate positive ageing, aspiring to produce the following outcomes:

-     Support participating in all aspects of community life

-     Support lifelong learning

-     Support opportunities for people to live independently

In order to achieve these social outcomes sustainably and comprehensively, a dedicated “Whole of Council” approach is required. The strategy brings focus to this agenda, and supports the embedding of an older person perspective into our planning processes.

•     Civic Leadership

A significant proportion of our community are 65 years and older (projected to reach 24% by 2036 which will see it transition to the largest population cohort in our LGA) it is an important civic leadership focus to adequately and proactively plan for and accommodate current and future older populations.

•     Economic – Broader Economic Implications

A key message from the research informing this strategy is the need for older people to remain in the workforce well beyond the current trends. The economic implications of success in this domain are significant and would include maintaining disposable income within the 65 years and older population, decreasing reliance on the aged pension, and ensuring a greater liquidity in the local economy. This is an outcome that would be of great benefit to the broader community.

Failure to act to support the retention of older people in the workforce may have adverse economic consequences for the local and regional economy, increases pressure on national public funds, and could be an opportunity missed for community cohesion.

•     Economic - Delivery Program/Operational Plan Implications

The high level actions identified in this strategy and ongoing monitoring is either within existing budgeted service activities or projects.  Any additional projects or service level increases that are identified from this strategy would be subject to the budget preparation and or grant application processes. Much of the work identified requires a reorientation of Council’s approach considering stakeholders, and is a cost neutral exercise.

Risk Analysis:

Risk associated with this strategy relates to the risk of not actioning or responding to the research priorities identified. With the significance of the older population cohort in terms of the proportion of the overall community, Council needs to further plan for and address the needs of older people as part of the way it routinely executes its business.

Current contextual risks relate to the impact of COVID-19 on the older people in the community. This cohort of the community are at high-risk of isolation and lower outcomes in health and social wellbeing measures. The advancement of this strategy signals a clear proactive intention and focus from Council on addressing the needs of older people.

Consultation:

The development of this strategy has been undertaken from 2018-2020.  A comprehensive desktop research project and community consultation approach have been combined to produce the strategy. The consultation process engaged the broad community, Aboriginal community members, service providers, incorporated a specialist stakeholder consultation group and generated its own empirical data.

Community Surveys

-     In May 2018, Council commissioned Jetty Research to undertake a Wellbeing Survey as part of assessing progress towards the goals in the My Coffs Community Strategic Plan. This survey was conducted with a sample of at least 500 adult residents in the LGA, utilising a random and representative CATI (telephone) survey methodology.

-     As part of the consultation for the Positive Ageing Strategy, Council undertook a written and online survey of older people in 2018. 228 people responded to this survey either online or in hard copy.

-     Between 2 November 2018 and 17 February 2019, Place Score collected Neighbourhood Care Factor surveys and PX Assessments (current rating of places) on behalf of Coffs Harbour City Council. This data is the basis for the Neighbourhood Community Insights Report (2019).

Focus Groups

-     A focus group was held with 10 older Aboriginal people.

-     A consultation was undertaken with members of the Have a Chat group which runs out of Boambee East Community Centre.

Stakeholder Consultation Group

-     A Stakeholder Consultation group was formed with representation from the Local Health District, medical specialists, Dementia Australia, Carer Support, the Elder Abuse Collaborative, Residential Aged Care, the Primary Health Network, Community Transport and the community.

Council of the Ageing (COTA)

-     In 2018 COTA staff conducted consultation with the older residents in the Coffs Harbour area. Their findings were shared with Council and contributed to understanding the most important issues for older people.

Related Policy, Precedents and / or Statutory Requirements:

-     MyCoffs - Community Strategic Plan

-     Pedestrian and Mobility Plan

-     Coffs Harbour Economic Development Strategy 2017-2022

-     Local Growth Management Strategies, including Public Realm Strategy (under development), Residential Strategy (under development), Industrial Lands 2009, Rural Land Use Strategy

-     Creative Coffs - Cultural Strategic Plan 2017 – 2022

-     City Centre Masterplan 2031

-     Woolgoolga Town Centre Masterplan

-     Community and Cultural Facilities Plan (in development)

-     Disability Inclusion Action Plan 2017-2021

Implementation Date / Priority:

The strategy will be put on public exhibition on via Have Your Say for a minimum of 28 days.  Council staff will consult with the Stakeholder Consultation Group on the final draft remotely.  Submissions and feedback will be subject to a further Council report in early 2020/21 year.

A detailed action plan will be developed and the implementation of the strategy will align with the Disability Inclusion and Access Plan reporting cycle to monitor and measure through similar reporting mechanisms to reduce reporting burdens on Council.

Conclusion:

In the current climate of COVID-19, the needs of the older people in the community are increasing. The release of the draft Positive Ageing Strategy is an opportunity to engage this cohort of our community and those who care for them, to ensure the needs are heard and incorporated into Council’s planning, infrastructure and services.

   


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SI20/10         Update on the Jetty Structure Condition

Author:                        Group Leader Strategic Asset Management

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

Repair work on 7 spans of the Coffs Harbour Historic Jetty during 2018 and 2019 found that the structure is in worse condition than originally assessed, potentially requiring major renewal of the remaining 53 spans within 2-5 years.

The Jetty has been nominated for listing on the State Heritage Register which will guide the renewal process. Renewal plans will need to be sensitive to the heritage status of the item. The plans will need to be submitted to the Heritage Council for approval with supporting documentation, such as a Heritage Impact Statement and Conservation Management Strategy. 

The Jetty structure is integral to the history and fabric of Coffs Harbour. It lends its name to a major locality of the City. It is arguably the iconic landmark of Coffs Harbour.

Total renewal costs are estimated to be in the range of $16-20m but require further expert input to be further refined.

By way of a gazettal notice on 18 October 2002 the responsibility for the care and maintenance of the Jetty was transferred from the State Government to Coffs Harbour City Council, in Council’s capacity as the Crown-appointed Manager of the Coffs Coast State Park.

Council’s resolved position at the time of the transfer, and it remains so, was to reserve the right to resign the transfer. Given Council’s resolved position on the matter, the significant heritage aspects which would apply to any renewal work, and the original Crown provenance of the iconic structure, this Report advises that the options for funding the potential scale of renewal and repair should include seeking funds from the State and Federal Governments.

The structure remains safe for its current usage patterns.

Recommendation:

That Council:

1.       Note the Report

2.       Progress plans for renewal of the Jetty including a detailed design ready for construction, cost estimates, heritage approvals and heritage documentation

3.       Support the application for funds from State and Federal Government Agencies.

 

Report

Description of Item:

Background

The Jetty is the last surviving State Government-built jetty in NSW from the late nineteenth century, built to facilitate coastal shipping between Sydney and Brisbane. Work was initially completed in August 1892. Since that time the Jetty has been widened in parts, lengthened several times, strengthened, narrowed in parts and finally shortened.

The Jetty is supported by approximately 750 piles and is 450m long. It varies from 6.5m in width at the shoreward end to 15.24m at the seaward end. The deck level is 6.55m above Low Water Ordinary Spring Tide. It is built entirely from timber.

Important Ownership Issues

Council was initially approached by the State Government to take over the ownership responsibility of the Jetty in 1990. The document record demonstrates that Council held significant reservations about accepting future responsibility for the structure. Concerns are recorded regarding the structural integrity of the Jetty, the future potential ratepayer costs of maintaining the Jetty, and also concerns regarding the level of risk exposure and liability that would attach to Council as the future owner.

For more than a decade between 1990 and 2002 an ongoing negotiation between Council and the various State Government departments which were involved with the Jetty took place.

Following the extended negotiations Council finally agreed to accept a transfer of the Jetty, but only on the grounds that:

1.   The Jetty would not be a direct asset of Council but would rather be retained as a Crown asset of the Coffs Coast State Park of which Council was the Crown-appointed Manager.

2.   The Jetty would be ‘reserved’ into the State Park in such a way that the Council could ‘resign’ from its role as the Crown-appointed Manager of the Jetty without resigning as Manager from the entire State Park.

3.   That the Jetty would be brought up to an acceptable standard at the State’s cost prior to the transfer of ownership.

The Jetty was finally handed over in October 2002 by way of a Gazettal Notice.

Current Status of the Structure

Since that time regular maintenance works on visible defects has been conducted. Furthermore, additional major renewal works were undertaken by Council, to the value of $1.2m in 2008/09 and $2.3m in 2016/17.

Aside from the major renewal work described above Council has conducted approximately $75,000 per year in maintenance/minor repair activities on the Jetty structure since its handover from the State Government. The minor works and repairs included deck and handrail repairs as an example.

The $2.3m works undertaken in 2016/17 involved Royal Haskoning DHV (consulting marine engineers), undertaking a condition assessment of the Jetty structure. The assessment identified a range of Jetty components (including piles, girders and decking) in poor condition. SMC Marine Pty Ltd and AW Maritime Pty Ltd (marine structural consultant) were consequently engaged to do a more detailed plan of the repair requirements and then undertake the resultant work.

The later detailed review found that some components of the Jetty were in worse condition than the original Royal Haskoning assessment had indicated. All beam load tests failed at significantly lower values than the theoretical breaking capacity, i.e. many beams failed at between 16 to 42 percent capacity of a new beam despite many of them appearing in to be in excellent condition from a visual perspective.

An important finding of these test results is that the actual internal condition of a beam could not be reliably identified by external visual inspection regimes. The most reliable method for inspection and repair involves working bay by bay and by removing the decking timbers to gain direct access to the underlying structures. Removal of the deck planks provides much better access to critical surfaces of the girders where timber rot initiates and develops. This process also allowed good access to conduct trial drilling into the underlying beams to identify sections of internal timber rot and decay.

The destructive testing has demonstrated that there is a high likelihood that there are girders in poor condition that have not yet been identified via the usual visual and non-destructive testing regimes which have been relied upon in the past.


Following and initial load testing, the beams were cut into pieces so that the cross section could be inspected. Typical photos are provided below. All beams presented with significant pipe rot and decay. This appears as a cavity though the centre of the beam along the heart pith.

 


           Figure (1) Severe decay in the beam end        (2) Pipe rot. Remaining timber is unsound

 

Figure (3) Full section but remaining timber is rot affected and soft.

 

Current Status

The Jetty structure is made up of 60 spans (a ‘span’ is the structure that is supported longitudinally between a set of piles, as well as the piles themselves). 7 spans have been repaired to date leaving a further 53 spans at risk and needing renewal. Council is currently investigating appropriate methodologies, initial designs, and cost estimates for the identification of and replacement of rot affected components in the remaining 53 spans.

 

Heritage Listing

Quite separately, Council resolved on the 12th April 2018 to nominate the Historic Jetty along with other items for listing by NSW Office of Environment and Heritage as State Heritage Significance under part 3A of the Heritage Act 1977.

The Jetty has previously been listed as having Local Heritage Significance and is therefore already noted in Schedule 5 of the Coffs Harbour LEP 2013.

The State Heritage Register Committee of the Heritage Council of NSW has resolved, at its meeting of 5 February 2020, to give notice of its intention to consider listing the Coffs Harbour Jetty on the State Heritage Register in acknowledgement of its heritage significance to the people of New South Wales. The listing was open to public submissions until 13 March 2020. Council provided a submission regarding the proposed listing on 9 March 2020. The determination is expected later this calendar year.

The Notice of Intention states:

 

The Coffs Harbour Jetty may be of state heritage significance as the longest coastal timber

Jetty built by the Harbours and Rivers Section of the NSW Public Works department in the

19th century during a key period of shipping transportation in NSW. A rare and representative

example of a surviving timber ocean Jetty which once formed part of the extensive coastal

network, the Coffs Harbour Jetty may be of state heritage significance for the technical

significance of its timber construction and maintenance over its 80 year operational life (1892-

1973). The ongoing maintenance of the Coffs Harbour Jetty, particularly during its operational

life, and the retention of its entirely timber materiality also demonstrates changes and growth

in the engineering industry and the evolution of timber repair methods in NSW.

 

If an item is listed on the Register, it means that it:

·    is of particular importance to the State and enriches our understanding of the history of NSW;

·    is legally protected under the NSW Heritage Act;

·    requires approval from the Heritage Council of NSW for certain kinds of works; and

·    is eligible for financial incentives.

 

The State Heritage Register Committee resolved to direct Heritage NSW to work with Council to devise an appropriate conservation strategy that recognises the practical needs of maintaining the structure for ‘recreational use’.

Renewal plans will need to be sensitive to the heritage status of the item. The plans will need to be submitted to the Heritage Council for approval with supporting documentation such as a Heritage Impact Statement and Conservation Management Strategy. 

While the Heritage Council listing of the jetty will open up funding opportunities from them, these grants are often modest amounts, e.g. up to $100,000.

Design Solutions

A number of design solutions have been reviewed to reduce the potential cost of renewal and/or to extend the potential lifespan of the Jetty.

1.   The Jetty was originally designed as a working structure, capable of running heavy loads on both rail and trucks, and supporting moored shipping. The current needs of the Jetty are more limited to pedestrian use, as well as allowing for casual maintenance and emergency vehicle access. If the future Jetty is limited to these uses into the future, then there is an opportunity to reduce the number of existing piles by up to 50%.

2.   Alternate materials such as steel and composite fibre components can also be investigated. While these materials may reduce the whole of life costs they are not expected to significantly reduce the up-front capital renewal costs. Maintaining the heritage amenity may also limit the potential use of alternate (non-heritage) materials.

3.   Initial discussions with the Heritage Council have been undertaken to explore possibilities for the reduction of the length or width of the Jetty. They advise that this will impact on the heritage fabric and are therefore unlikely to receive approval.

An estimate of costs has been undertaken to renew the remainder (53 spans) of the Jetty Structure and bring it up to the desired loading standards. The cost estimate provided here is based on the following key assumptions.

Key Assumptions:

·    That the remainder of the structure is in a similar poor condition to the 7 spans that were recently subject to destructive testing and renewal.

·    That existing material types (primarily turpentine timber) will be utilised in any renewal.

·    That the existing dimensions (length and width) will be retained.

The estimate of costs, based on those assumptions, is approximately $16m - $20m. With annual and periodic maintenance, this would give a renewal life of approximately 20-30 years.

Further design and investigation is required to prepare for construction. This work will enable a far more detailed cost estimate to be prepared by a quantity surveyor. Design should be progressed in close consultation with the Heritage Council.

Issues:

The Jetty structure was ‘given’ to Council in 2002 by transfer from the State Government. Since that time, Council has funded all maintenance and renewal works.

The structure is situated on Crown Land.

The Jetty has been listed as having Local Heritage Significance, and is currently being evaluated for (likely) listing on the State Heritage Register.

The Jetty is an iconic structure and destination to both residents and also visitors to the Coffs Coast.

If the Key Assumptions hold, then the Jetty will require significant renewal of 53 spans within the next 2-5 years at a cost of approximately $16-$20 million. The extent of such work will require a partial or complete closure of the structure for significant periods over a one to two year timeframe during construction dependant on the final construction methodology which is chosen.

It is proposed to seek funding from external sources such as the State and Federal Governments.

Options:

1.       Resolve the recommendations as provided which will initiate the progression of the detailed design, cost estimates and approvals required to renew the Jetty and seek further funding from State and Federal Governments.

2.       Progress the detailed design and commit other sources of funds to supplement grant applications such as reserves, loans or general funds.

3.       Reject the recommendations and effectively allow the Jetty to deteriorate until it is no longer safe for users and requires closure to the public.

Sustainability Assessment:

•     Environment

There will be environmental considerations for any renewal works that are undertaken on the Jetty. These will be addressed during the planning for works.

•     Social

The Historic Jetty is of high local significance as a landmark and symbol of Coffs Harbour’s industrial past. It is also a well-loved tourist attraction and one of the most visited and photographed structure in Coffs Harbour. Its status as one of the major tourist attractions in Coffs Harbour means that the jetty is of high social significance to both local and visitors to Coffs Harbour.

It is important to ensure that the Jetty is maintained as a major landmark for the community of Coffs Harbour.

•     Civic Leadership

Council operates and maintains the Jetty structure which remains a Crown structure, following the transfer of the management of that asset from the NSW Government to the now defunct State Park Trust. Given that this historic ‘ownership model’ exists, Council should seek funding assistance for any renewal from the NSW or Federal Government.

•     Economic – Broader Economic Implications

The Jetty Structure is an important economic driver for the area. It provides an amenity boost and a destination for both visitors and locals. It is one of the main drawcards of the area, and any loss of this amenity would very likely result in negative economic impacts accruing locally.

•     Economic - Delivery Program/Operational Plan Implications

There is currently no renewal budget allocated for the extensive works that would be needed to renew the Jetty Structure. As the structure is a Crown asset, and was dedicated to Council from the State Government, it would seem reasonable that other levels of government beyond Council would assist funding the required works.

 

If the Recommendations of this report are resolved, it is proposed to canvas Government Members and Department for funding for the work. In this regard, having a ‘shovel ready’ design to take advantage of any economic stimulus that may be available to councils for infrastructure projects in the COVID recovery phase would be prudent.

Risk Analysis:

The latest AW Marine report states that the Jetty structure remains capable of handling pedestrian loads as well as small maintenance vehicles in its current condition. A major risk occurs only if no renewal work is undertaken and the asset ultimately becomes no longer safe for its current use.

 

The report also advises of the risk that no major repairs requiring large plant and equipment can be undertaken until the structure is renewed to its original standard.

 

A detailed risk assessment has been undertaken to determine whether any mitigation measures need to be implemented prior to major renewal activity and whilst further design and cost estimates are undertaken. Temporary closure of the structure during extreme weather was identified as an appropriate risk mitigation intervention. A procedure for such temporary Jetty closures is now in operation and was enacted for the first time in the last major weather event. This risk mitigation procedure:

 

·    restricts the Jetty to public access, based on similar triggers used to close East Wall (high seas/ extreme weather events)

·    ensures that appropriate temporary fencing and signage is installed on each occasion the Jetty is restricted to the public

Consultation:

Relevant internal consultation has occurred regarding this matter and Councillors have received a preliminary Briefing Note. Initial consultation has occurred with the Heritage Council however no further external consultation has occurred pending the presentation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Any further design will need to be completed in close consultation with the Heritage Council and a specialist consultant to ensure that the heritage fabric is retained in accordance with best practice.

 

Other historic jetty upgrades in regional NSW (e.g. Wangi Wangi Jetty in Lake Macquarie) have been funded by the Transport for NSW Boating Now grants. As the Coffs Harbour Historic Jetty is no longer a functioning boating facility, it is not eligible for these grants.

 

The 2009 reconstruction of the 240m long Woody Point Jetty, Redcliffe (originally built 1882) at a cost of $9.5m was jointly funded by the Qld Government and the local Council. In order to retain its heritage links, it was rebuilt with 80-year-old recycled timber from a nearby defunct wharf however the substructure was entirely replaced with concrete.

Implementation Date / Priority:

Planning to be progressed in order to be prepared for funding opportunities.

Conclusion:

Planning for replacement of the remainder of the Coffs Harbour Historic Jetty structure should be progressed. Funding should be sought from State and Federal Government agencies as a matter of priority.