Ordinary Council Meeting Minutes                                                27 February 2020

  Crestclr

MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

 

Cnr Coff and Castle Streets, Coffs Harbour
ON Thursday, 27 February 2020 AT 5.00pm

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

Leave of Absence       Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land forever. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

The Mayor congratulated Coffs Harbour City Council staff for the successful organisation of the Sir Elton John concert. Acknowledgement to Community and Media for enhancing the event.

Public forum commenced at 5.00pm

Speaker

Item

Paul McKeon, Bunker Cartoon Gallery Inc.

Against BS20/14 Bunker Cartoon Gallery – Request for Additional Financial Assistance

John Lloyd

Tabling objections from residents

Against SC20/03 Development Application No. 0782/19 – Seniors Housing – Lot 78 DP  1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

Alan Sundblom

Against SC20/03 Development Application No. 0782/19 – Seniors Housing – Lot 78 DP  1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

Anthony Cougle

Moonee Beach Retirement Living Pty Ltd

For SC20/03 Development Application No. 0782/19 – Seniors Housing – Lot 78 DP  1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

Mariette Eden

Speaker tabled petition from the public

Against SC20/05 Development Application No. 0891/19 – Horticulture (Install Agricultural Netting over Existing Blueberry Plantation) – Lot 2 DP 778574, Lot 364 DP44800, 218 Bruxner Park Road, Korora

Lin Tanner

Against SC20/05 Development Application No. 0891/19 – Horticulture (Install Agricultural Netting over Existing Blueberry Plantation) – Lot 2 DP 778574, Lot 364 DP44800, 218 Bruxner Park Road, Korora

Paul Shoker

NSW Farmers Association

For SC20/05 Development Application No. 0891/19 – Horticulture (Install Agricultural Netting over Existing Blueberry Plantation) – Lot 2 DP 778574, Lot 364 DP44800, 218 Bruxner Park Road, Korora

Gai Anderson

Against SC20/07 Library Museum Gallery Strategic Plan 2020-2023 (Post Exhibition)

 

Disclosure of Interest

Councillor

Items

Type of Interest

Cr George Cecato

BS20/14

Non-Pecuniary - Less Than Significant Conflict as he is member of Rotary, however he does not sit on the Board of Rotary or Bunker Cartoon Gallery Inc.

Cr Tegan Swan

SC20/04

Non-Pecuniary - Less Than Significant Conflict as she attended a site visit at the Developer’s premises without staff present.

 

Apologies

                   No apologies.

 

            REQUESTS FOR LEAVE OF ABSENCE

                   No requests for leave of absence.

 

Confirmation of Minutes

2020/31

Resolved (Cr John Arkan / Cr George Cecato)

That the minutes of the Ordinary Meeting held on 13 February 2020 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

BS20/14          Bunker Cartoon Gallery - Request for Additional Financial Assistance

 

Executive Summary

Approximately 18 months ago the Council provided support to The Bunker Cartoon Gallery Inc. (BCG Inc.) to progress with an expanded gallery exhibition space and facility to complement the existing Bunker Cartoon Gallery.  The BCG Inc. was successful in obtaining State Government grant funding to undertake the project; however, in recent times has found that the budget estimates used in the grant application have not been sufficient to cover the complete project expenditure to ensure completion of the project.

The BCG Inc. has requested assistance to cover unforeseen expenses in conjunction with the project with a total request of $113,000.  Separately, the BCG Inc. has also requested a one off subsidy in the 2020/21 financial year of $100,000 to assist in operating costs in the year of construction of the extensions.

This report explores the requests of BCG Inc., the previous support given to BCG Inc. by Council in relation to the project and the alignment of the project to Council’s adopted strategic direction, in particular Creative Coffs, Council’s Cultural Strategic Plan 2017/2022.

2020/32

Resolved (Cr Keith Rhoades / Cr Michael Adendorff)

That Council:

1.    Indicate its continued support for the Bunker Cartoon Gallery Extensions.

2.    Agree to provide $63,000 for the Essential Energy upgrade to the Bunker Cartoon Gallery Inc. and waive or fund internally the $41,700 for water infrastructure that has been charged. This expenditure to be in the 2020/21 budget.

3.    Agree to provide a one off subsidy to the Bunker Cartoon Gallery Inc. for operations in the 2020/21 financial year totalling $85,000.

4.    Note that the provision of the above funding will cause a deterioration in the budget operating result for 2020/21 of $189,700.

5.    Note the concerns in regard to the future financial sustainability of the Bunker Cartoon Gallery which may arise at the conclusion of the construction project.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

SC20/03          Development Application No. 0782/19 - Seniors Housing - Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

 

Executive Summary

This report provides an assessment of Development Application No. 0782/19 for Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach.

This development application was presented to Council for determination on 12 December 2019. At that meeting, Council resolved as follows:

That Council defer the Development Application No. 0782/19 for a Seniors Housing (29self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach to investigate alternate access options.

The applicant has investigated further access options and has provided a report on their investigations.  A copy of this report is provided as Attachment 5.

2020/33

Resolved (Cr Sally Townley / Cr John Arkan)

That Council:

1.    Refuse Development Application No. 0782/19 for a Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach on the grounds of unacceptable impacts to neighbourhood amenity, particularly traffic impacts on Anchorage Close. 

2.    Advise persons who made a submission on Development Application No. 0782/19 of Council’s decision.

For:         Crs Knight, Arkan, Swan and Townley

Against:  Crs Adendorff, Amos, Cecato and Rhoades

The MOTION on being put to the meeting resulted in a tied vote. The Mayor used her casting vote and the MOTION was declared CARRIED.

Carried

 

 

SC20/05          Development Application No. 0891/19 - Horticulture (Install Agricultural Netting Over Existing Blueberry Plantation) - Lot 2 DP 778574, Lot 364 DP 44800, 218 Bruxner Park Road, Korora

 

Executive Summary

This report provides an assessment of Development Application No. 0891/19 for Horticulture (install agricultural netting over existing blueberry plantation) at Lot 2 DP 778574 and Lot 364 DP 44800, 218 Bruxner Park Road, Korora.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application, Council received 31 submissions. Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

2020/34

Resolved (Cr John Arkan / Cr Tegan Swan)

That Council:

1.    Approve Development Application No. 0891/19 for Horticulture (install agricultural netting over existing blueberry plantation) at Lot 2 DP 778574 and Lot 364 DP 44800, 218 Bruxner Park Road, Korora subject to the conditions in Attachment 3.

2.    Advise persons who made a submission on Development Application No.0891/19 of Council’s decision.

For:         Crs Knight, Adendorff, Amos, Arkan, Cecato, Rhoades and Swan

Against:  Cr Townley

Carried

 

Cr Tegan Swan left the meeting, the time being 7:10 pm.

Cr Tegan Swan returned to the meeting, the time being 7:13 pm.

 

 

SC20/07          Library Museum Gallery Strategic Plan 2020-2023 (Post-Exhibition)

 

Executive Summary

Council supports a library service comprising three branches: the Harry Bailey Memorial Library in Coffs Harbour; and smaller branch libraries in Woolgoolga and Toormina. It supports a regional art gallery, which has a national presence and reputation, and a regional museum.

Consultants were engaged to develop a strategy for these cultural services provided by Council. Significant stakeholder consultation was undertaken, along with research and consideration of other Council and regional strategies to ensure appropriate alignment.

The purpose of the strategy is to position these three services for the future, and to extend their offerings and value to all residents and visitors to the Coffs Harbour region.

The strategy guides the development of Council’s library, museum and gallery services to transition from the current level of service to an increased level of service and to meet the targets set out in the Concept Business Case for the Cultural and Civic Space project.

A long and summary version of the Draft Library, Museum and Gallery (LMG) Strategy were prepared for exhibition and comment.

Council resolved on 28 November 2019 to place the Draft LMG Strategy on public exhibition for 28 days and to receive a further report on the outcomes of the public exhibition process, which is the purpose of this report.

The Draft LMG Strategy was placed on public exhibition from 4 December 2019 to 29 January 2020, a period of 56 days, and promoted to stakeholders and the wider community using multiple communication channels. Six submissions were received of which all but one were either positive or neutral.

2020/35

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.    Adopts the Library Museum Gallery Strategy 2020-2023 (Attachment 1).

2.    Notify Council’s decision to those that made a submission to the Library Museum Gallery Strategy 2020-2023.

3.    Note that further funding allocations would need to be considered in Council’s next Delivery Program to continue the recommended Library Museum Gallery service development.

For:         Crs Knight, Adendorff, Cecato, Swan and Townley

Against:  Crs Amos, Arkan and Rhoades

Carried

 

Directorate Reports - Business Services


 

BS20/11          Bank and Investment Balances for January 2020

 

Executive Summary

Council’s Bank Balances and Investments as at 31 January 2020 totalled $215,742,469.98.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

2020/36

Resolved (Cr George Cecato / Cr Paul Amos)

That Council note the bank balances and investments totalling $215,742,469.98 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 January 2020.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS20/12          Quarterly Budget Review Statement for December 2019

 

Executive Summary

The Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements under Clause 203 of the Regulation.  This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council.  These statements are contained within the attachments to this report.

 

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.

2020/37

Resolved (Cr Michael Adendorff / Cr George Cecato)

That Council:

 

1.      Note the Quarterly Budget Review Statement and the following estimated budget position as at 31 December 2019:

2019/20 Original Budget

2019/20 Revised Budget

2019/20 Projected Budget

2019/20 Dec YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Recurrent Revenue

 

 

 

 

Rates & Annual Charges

98,664

98,663

98,663

100,736

User Charges & Fees

44,303

52,109

52,109

21,824

Interest & Investment Revenue

5,153

5,153

5,153

3,208

Other Revenues

18,263

10,632

10,632

4,974

Grants & Contributions provided for Operating Purposes

14,184

14,243

15,401

6,522

RECURRENT REVENUE

180,567

180,800

181,958

137,264

 

 

 

 

Recurrent Expenditure

 

Employee Benefits & Oncosts

56,820

57,135

57,383

30,686

Borrowing Costs

8,814

8,773

8,773

3,436

Materials & Contracts

119,251

147,611

136,534

49,055

 

 

 

 

 

 

2019/20 Original Budget 

2019/20 Revised Budget

2019/20 Projected Budget

2019/20 Dec YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Depreciation & Amortisation

45,350

45,350

45,350

22,708

Other Expenses

15,614

15,501

12,828

5,293

Less: Capitalised Expenses

(66,745)

(93,208)

(77,915)

(28,299)

RECURRENT EXPENDITURE

179,104

181,162

182,953

82,879

 

 

 

 

 

NET OPERATING (DEFICIT) / SURPLUS

1,463

(362)

(995)

54,385

 

 

 

 

 

Capital Revenue

 

Capital Grants, Subsidies, Contributions and Donations

22,541

28,055

22,607

6,855

CAPITAL REVENUE

22,541

28,055

22,607

6,855

 

 

 

 

 

NET SURPLUS

24,004

27,693

21,612

61,240

 

2.      Approve the following budget adjustments:

·         $663,008 increase in the budgeted net operating deficit;

·         $5,448,432 decrease in budgeted capital revenue to be received;

·         $15,292,676 decrease in the budgeted level of capital expenditure;

·         $220,426 funding from cash reserves.

For:         Crs Knight, Adendorff, Arkan, Cecato, Rhoades, Swan and Townley

Against:  Cr Amos

Carried

 

 

BS20/13          Environmental Levy Major Strategic Program - Additional Projects to Address Expansion of Themes

 

Executive Summary

At its meeting on 14 November 2019 Council adopted a revised Environmental Levy (EL) Policy.  As part of this resolution the Environmental Levy Major Strategic Program was expanded to include a new theme “Environmental Health and Water Quality Research Initiatives”.  The purpose of this report is to provide recommendations for new projects to be included in the EL Major Strategic Program to address the new theme.

The EL funding allocated for Major Strategic Programs/Projects pool is 75% of the total Environmental Levy funding pool. Based on the proposals received for the new theme, all requests for funding can be met for the remaining term of Council’s Delivery Program.

2020/38

Resolved (Cr John Arkan / Cr Sally Townley)

That Council approves the following funding allocations for additional projects for the Environmental Levy Major Strategic Programs / Projects, to address the new theme “Environmental Health and Water Quality Research Initiatives”:

Additional Major Strategic Programs / Projects

2019/20

$

2020/21

$

Investigating pesticide and heavy metal distribution from soil, air, water and biota near expanding horticulture activities in the Coffs Harbour NSW region

14,970

39,970

Darkum Creek, Woolgoolga Lake, Willis Creek and Hearnes Lake Coastal Management Program

0

20,000

Moonee Creek, Coffs Creek and Boambee Newports Creek Scoping Study

0

20,000

Total

$14,970

$79,970

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS20/15          Contract No. RPT-1145-TO - Supply and Delivery of Domestic Water Meters (Regional Procurement Tender No. REGPRO821920)

 

Executive Summary

Coffs Harbour City Council is a financial and Associate Member of the Regional Procurement Initiative (RPI) for the Mid North Coast Procurement Alliance Group of Councils. RPI on behalf of the Mid North Coast Procurement Alliance Group of Councils, called tenders for the Supply and Delivery of Domestic Water Meters, Tender No REGPRO821920 that closed on 8 October 2019.

RPI advertised the tender as a contract for a three (3) year period with an additional option of one (1) year that may be taken up based on satisfactory performance by the successful supplier.

RPI advised tenderers this would be awarded as a single source contract.

2020/39

Resolved (Cr George Cecato / Cr Paul Amos)

That Council:

1.    In accordance with clause 178 (1)(a) of the Local Government (General) Regulation 2005, accept Elster Metering Pty Ltd as a single source supplier for contract RPT-1145-TO; and

2.    Approve provision for a one (1) year extension based on satisfactory tenderers performance, which may take the contract through to 2023.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS20/16          Contract No. RPT-1194-TO - Supply and Delivery of Hardware (Regional Procurement Tender No. REGPRO791920)

 

Executive Summary

Coffs Harbour City Council is a financial and Associate Member of the Regional Procurement Initiative (RPI) for the Mid North Coast Procurement Alliance Group of Councils.  RPI on behalf of the Mid North Coast Procurement Alliance Group of Councils, has called tenders for the Supply and Delivery of Hardware, Tender No REGPRO791920 that closed on 5 November 2019.

RPI advertised the tender as a contract for a three (3) year period with an additional option of one (1) year that may be taken up based on satisfactory performance by the successful supplier.

RPI advised tenderers this would be awarded as a panel contract.

2020/40

Resolved (Cr George Cecato / Cr Sally Townley)

That Council:

1.    In accordance with clause 178 (1)(a) of the Local Government (General) Regulation 2005, accepts the panel Contract RPT-1994-TO with the two (2) tenderers below:

·         Bunnings Group Pty Ltd

·         J Blackwood & Son Pty Ltd

2.    Approve provision for a one (1) year extension based on satisfactory tenderers performance, which may take the contract through to December 2023.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Communities

 

SC20/04          Development Application No. 0160/19 - Restaurant (Expansion of Dining Areas) - Lot 9 DP 134701 and Lot 10 DP 134701, 963 Orara Way, Nana Glen

 

Executive Summary

This report provides an assessment of Development Application No. 0160/19 for a Restaurant (expansion of dining areas) at Lot 9 DP 134701 and Lot 10 DP 134701, 963 Orara Way, Nana Glen.

At its meeting of 21 September 2019, Council resolved the following:

That Council bring Development Application 0160/19 DA relating to Two Tails Winery at Nana Glen to full council for determination upon completion of assessment.

Accordingly, the application is reported to Council for determination.

2020/41

Resolved (Cr Tegan Swan / Cr Keith Rhoades)

That Council defer consideration of Development Application 0160/19 pending a further report that will propose draft consent conditions to be considered as part of a further determination.

Cr Michael Adendorff left the meeting, the time being 7:57 pm.

Cr Michael Adendorff returned to the meeting, the time being 7:59 pm.

The Motion on being put to the meeting was carried unanimously.

Carried

 

The General Manager left the room, the time being 8.03pm and the Director Sustainable Infrastructure assumed his chair.

 

 

SC20/06          2017-21 Delivery Program (Year 3) - Six-Monthly Report - July to December 2019

 

Executive Summary

Under the Local Government Act, Council is required to report six-monthly on its progress against the principal activities detailed in the Delivery Program.

The Six-Monthly Progress Report (for the period 1 July to 31 December 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program (Year 3) is tabled at this time. The Six-Monthly Progress Report identifies achievements and challenges recorded during the reporting period and provides updates on Council services, projects and key operational activities.

There are 252 Operational Plan actions detailed in the six-monthly report. The majority are recorded as being On Track; 33 are listed as Needing Attention and one as Critical, generally reflecting the impacts of competing operational priorities or external factors.

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community.

2020/42

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.    Adopts the attached Six-Monthly Progress Report (for the period 1 July to 31 December 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program (Year 3) for public release.

2.    Amends the 2019/20 Operational Plan in regard to the actions detailed in the Issues section of this report.

The Motion on being put to the meeting was carried unanimously.

Carried

 

The General Manager returned to the meeting, the time being 8.06pm and reassumed his chair at 8.09pm.

 

 

Directorate Reports - Sustainable Infrastructure

 

SI20/04           Amendment to Alcohol Free Areas in Woolgoolga CBD for Eat Street Events

 

Executive Summary

Following successful “Eat Street” events in Market Street, Woolgoolga from 2017 to 2019, the company – “Another Tasty Event” - have applied to hold four similar events during the course of 2020 and on in early 2021. The proposed dates are:

1.       Saturday 2 May 2020 from 3pm – 11pm

2.       Saturday 1 August 2020 from 3pm – 11pm

3.       Saturday 3 October 2020 from 3pm – 11pm

4.       Saturday 16 January 2021 from 3pm – 11pm

The events include mobile vendors complementing the permanent dining venues in Market Street. Vendors will be showcasing craft beer, cider and wine products.

Market Street is currently an Alcohol Free Zone (AFZ). Section 645 of the Local Government (LG) Act provides for Council, by resolution, to allow the temporary suspension of AFZs for specific periods or events.  The LG Act and Ministerial Guidelines on Alcohol Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a two-step requirement: to seek Council’s initial endorsement (the purpose of this report); as well as the further consideration and approval of NSW Police which will follow consequent to Council’s decision.

2020/43

Resolved (Cr George Cecato / Cr Paul Amos)

That Council, in accordance with s645 Local Government Act 1993, approve the temporary suspension of the Market Street, Woolgoolga Alcohol Free Zone between Nightingale Street and Queen Street, on:

1.         Saturday 2 May 2020 from 3pm – 11pm

2.         Saturday 1 August 2020 from 3pm – 11pm

3.         Saturday 3 October 2020 from 3pm – 11pm

4.         Saturday 16 January 2021 from 3pm – 11pm

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

SI20/05           Contract No. RFT-1142-TO - House Sewer Connection Inspection and Smoke Testing Services

 

EXECUTIVE SUMMARY

The House Sewer Connection Inflow Strategy was adopted by Council at the ordinary Council meeting, 14 February 2019. This tender, RFT-1142-TO, was released to begin implementation of this strategy and is for inspection of the sewer connections for 1,000 domestic and commercial properties within the Coffs Harbour LGA.

Of these properties, an unknown number will be identified as having connections which appear to be visually defective or illegal and will require further inspection, including smoke testing, to determine the compliance status of those connections.

Tender RFT-1142-TO seeks to identify a single contractor who be responsible for the inspection and testing services as well as traffic control services which will be required from time-to-time as part of the overall service.

2020/44

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council:

1.    In accordance with clause 178 (1)(a) of the Local Government (General) Regulation 2005, accepts the following as single source supplier for contract RFT-1142-TO:

·         Interflow Pty Ltd (ABN 34 000 563 208)

·         The tender was advertised to the open market and the response from Interflow Pty Limited as assessed as compliant with the Tender requirements and overall desired outcomes; and

·         The Tenderer has demonstrated they have the necessary experience and skills from the performance of similar works for other organisations

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Cr Denise Knight left the meeting, the time being 8:18pm and Cr Tegan Swan assumed the Chair.

 

 

SI20/06           Coastal Works Commercial Bids

 

Executive Summary

A response to an external agency tender by a Council commercial business unit is in essence a “binding bid” in that it binds the business unit to enter a contract for the tendered works if the business unit’s tender submission is ultimately accepted as the winning bid by the external agency.

Council’s recent adoption of a motion to require all future contracts with a value exceeding $250,000 to be reported to Council prior to execution therefore also requires any commercial bid exceeding $250,000 from any of Council’s commercial units to also be reported to Council prior to it being submitted to an external agency.

The purpose of this report therefore is to request that Council authorises the release of Commercial Bids from Council’s Coastal Works Business Unit in response to four known tender opportunities issued by external agencies.

 

2020/45

Resolved (Cr George Cecato / Cr Paul Amos)

That Council authorises the release of the following Tender Responses from Council’s

Coastal Works Commercial Business Unit:

1.    Client PWA for Essential Energy – RTF 10029521 – Tender for Blaxland Bridge repairs and replacement at Nymboida;

2.    Client Mid-Western Regional Council – RTF 2020/03 – Ulan Trunk Main construction;

3.    Client Armidale Regional Council – RFT ARC20/3671 – Tender for widening of White Bluff Section at Kempsey’s Road;

4.    Client Tamworth Regional Council – Contract No. T102/2020 – Trunk Main Renewal, Armidale Road water main.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Questions on notice

 

QON20/01      Peer Review of Council's Long Term Financial Plan and Debt Portfolio

 

The report was noted.

 

 

QON20/02      Woolgoolga Dam

 

The report was noted.

 

Matters of an Urgent Nature

 

MUN20/01      Sale of Council Assets

 

Cr Keith Rhoades enquired as to whether any negotiations or discussions have taken place in regard to the potential for land swaps of Council land in Gordon Street.

The Chair indicated that the matter was of sufficient urgency.

The General Manager provided advice that no such discussions have occurred to the best of his knowledge.

 

Cr Denise Knight returned to the meeting, the time being 8:23 pm and reassumed the Chair.

 

 

MUN20/02      Community Bushfire Recovery Meetings

 

Cr Sally Townley enquired about additional Community meetings for the bushfire affected community in light of recent discussions around the allocation of bushfire recovery funds. Cr Sally Townley further requested any upcoming meeting details be provided to the Community.

The Chair indicated that the matter was of sufficient urgency.

The General Manager provided advice that there is an Orara Valley Bushfire Recovery Working Group meeting underway tonight, Thursday 27 February 2020 at Coramba Hall and another community meeting for the bushfire affected area g is in the process of being organised. Further details will be provided once known.

 

 

Close of Meeting

The Meeting closed at 8.29pm.

 

Confirmed: 12 March 2020.

 

 

 

 

...................................................

Denise Knight

Mayor