Ordinary Council Meeting Minutes                                               12 December 2019

 

 

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 12 December 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager (Acting), Director Sustainable Infrastructure, Director Business Services and Executive Assistant

 

Leave of Absence       Nil

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land forever. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

 

The Mayor acknowledged the recovery efforts of Nana Glen residents following the devastating fires and let the Upper Orara community know that Council’s thoughts are with them following the fires that affected many homes and properties in the area last weekend.

 

The Mayor also offered Council’s condolences to the victims of the recent White Island volcano tragedy in New Zealand.  In particular, she extended deepest sympathy to the families of Karla Matthews, Richard Elzer and Jason Griffiths.  Victims from our own community.

 

Public forum

Speaker

Item

Anthony Cougle speaking on behalf of Moonee Beach Retirement Living Pty Ltd

For report SC19/65 Development Application No. 0782/19 - Seniors Housing – LOT 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

John William Lloyd

Against report SC19/65 Development Application No. 0782/19 - Seniors Housing – LOT 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

Alan Sundblom

Against report SC19/65 Development Application No. 0782/19 - Seniors Housing – LOT 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

 

Disclosure of Interest

No disclosures of interest.

 

 

Apologies

No apologies.

 

 

LEAVE OF ABSENCE

2019/229

Resolved (Cr Keith Rhoades / Cr Sally Townley)

That leave of absence as requested from Councillor Arkan be approved.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Confirmation of Minutes

2019/230

Resolved (Cr Keith Rhoades / Cr Paul Amos)

That the minutes of the Ordinary Meeting held on 28 November 2019 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

SC19/65          Development Application No. 0782/19 - Seniors Housing - Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach

 

Executive Summary

This report provides an assessment of Development Application No. 0782/19 for Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application Council received thirty (30) submissions and one (1) petition containing seventy two (72) signatures in objection to the proposal. Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

 

2019/231

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council defer the Development Application No. 0782/19 for a Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach to investigate alternate access options.

 

 

Cr Keith Rhoades gave notice of a Foreshadowed Motion.

 

For:         Crs Knight, Cecato, Swan and Townley

Against:  Crs Adendorff, Amos and Rhoades

Carried

 

The Motion was Carried, therefore the Foreshadowed Motion lapsed and was not considered.

 

 

FORESHADOWED Motion

 

(Cr Keith Rhoades/

That Council:

1.      Approve Development Application No. 0782/19 for a Seniors Housing (29 self-contained dwellings), six (6) dwellings, one (1) exhibition home, demolition and subdivision (Torrens, Community and Strata Title) at Lot 78 DP 1223036, Lot 1 and Lot 2 DP 1140702 and Lot 1 DP 252223, 8 Anchorage Close and 5-9 Moonee Beach Road, Moonee Beach subject to the conditions in Attachment 3.

2.      Advise persons who made a submission on Development Application No. 0782/19 of Council’s decision.

 

General Manager's Reports

 

GM19/33         2019 Code of Conduct Complaint Statistic Report

 

Executive Summary

This report tables Council’s Code of Conduct (CoC) complaint statistics report, which is required to be presented to Council in accordance with the Office of Local Government’s (OLG) Procedures for Administration of Model Code of Conduct.

 

2019/232

Resolved (Cr Sally Townley / Cr Michael Adendorff)

That Council note the 2019 Code of Conduct Complaints report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM19/34         Local Government Remuneration Tribunal Proposed Classification Model

 

Executive Summary

The Local Government Remuneration Tribunal is currently reviewing the categories of councils. It is proposed to introduce a new category for regional councils titled ‘Regional Centre’.  The proposed draft issued by the Tribunal lists Coffs Harbour City Council in this new category.  This report seeks Council’s endorsement of a submission of support to the draft classification model.

 

2019/233

Resolved (Cr Paul Amos / Cr George Cecato)

That Council provide a submission of support to the Local Government Remuneration Tribunal regarding the proposed new categories for councils.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM19/35         Council Committees - Appointment of Members and Amendment to a Terms of Reference

 

Executive Summary

Nominations for Council Committee members and amended committee Terms of Reference (ToR) require approval of Council.  This report is seeking Council endorsement of four committee nominations and the amended Yandaarra Aboriginal Advisory Committee Terms of Reference.

 

2019/234

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council:

1.   Appoint Bruce Fidge to the Coastal and Estuary Management Committee

2.   Appoint Joan Nicholson to the Disability Inclusion and Access Advisory Committee

3.   Appoint Luke Speer to the Woolgoolga Community Village Facility Management Committee

4.   Appoint Aaron Banks to the Ayrshire Park Facility Management Committee

5.   Adopt the amended Yandaarra Aboriginal Advisory Committee Terms of Reference

6.   Note that Council will be seeking expressions of interest for representatives to join the Yandaarra Aboriginal Advisory Committee

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM19/36         Council Policy - Public Art Policy

 

Executive Summary

The purpose of policy is to document Council’s intent, commitment and/or a position on a particular topic as well as ensure transparency and accountability in local government.  This report presents the Public Art Policy for adoption.

 

2019/235

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council adopt the Public Art Policy.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS19/64          Contract No. RFT-1177-TO - Supply, Installation and Maintenance of Body Scanner at Coffs Harbour Airport

 

Executive Summary

On 8 May 2018, the Australian Government, through the Department of Home Affairs (Aviation and Maritime Security Division) announced measures to further strengthen Australia’s domestic and international aviation security.  Coffs Harbour Airport has been deemed as a Tier 2 Airport and upgraded security requirements will apply from December 2020.  This report brings to Council the outcome of the procurement process for a body scanner and recommends a tenderer for the supply, installation and, maintenance of a body scanning unit.

 

2019/236

Resolved (Cr Keith Rhoades / Cr George Cecato)

That Council accept the tender from Rapiscan Systems Pty Ltd, ABN 63 610 405 939 for Contract No. RFT-1177-TO - Supply, Installation and Maintenance of Body Scanner at Coffs Harbour Airport for the lump sum price of $361,592.00 excluding GST, on the basis that:

1.    The tender is the most advantageous following the application of Council’s Tender Value Selection System;

2.    The product and support provided meets the requirements for current and future airport operations; and

3.    The tenderer has the necessary experience in similar works and their ability and performance are assessed as satisfactory.

 

The Motion on being put to the meeting was carried unanimously.

Carried

Directorate Reports - Sustainable Communities

 

SC19/64          Planning Proposal - Butlers Road, Bonville - Pre-Exhibition

 

Executive Summary

A proponent-led application has been received by Council to amend Coffs Harbour Local Environmental Plan (LEP) 2013 to enable large lot residential development on Lots 4 and 5 DP 41228, Butlers Road, Bonville.

The purpose of this report is to seek Council’s endorsement to initiate a planning proposal (Attachment 1) to amend Coffs Harbour LEP 2013 to rezone the subject land from Zone RU2 Rural Landscape to Zone R5 Large Lot Residential and Zone E2 Environmental Conservation and to amend Coffs Harbour Development Control Plan (DCP) 2015 (Attachment 2) to align with the proposed land use zones. The application accords with Council’s strategic approach for the subject land.

 

2019/237

Resolved (Cr Sally Townley / Cr Michael Adendorff)

That Council:

1.       Endorse and forward a Planning Proposal (Attachment 1) to rezone Lots 4 and 5 DP 41228, Butlers Road, Bonville - Version 1 Pre-Exhibition to the NSW Department of Planning, Industry and Environment seeking a Gateway Determination.

2.       Request that the Secretary of the NSW Department of Planning, Industry and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under section 3.36(2) of the Environmental Planning and Assessment Act 1979 in respect of the Planning Proposal.

3.       Subject to the Gateway Determination from the NSW Department of Planning, Industry and Environment, place the Planning Proposal and draft Coffs Harbour Development Control Plan 2015 - Amendment No. 17 (Butlers Road Bonville) (Attachment 2) on public exhibition.

4.       Note that a further report will be brought back to Council for consideration following public exhibition of the Planning Proposal and draft Development Control Plan.

5.       Inform the landowners of Council’s decision.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SC19/66          Community Participation and Engagement Plan - Post Exhibition

 

Executive Summary

The Community Participation and Engagement Plan has been prepared to comply with a new requirement under the Environmental Planning and Assessment Act 1979 that all applicable NSW planning authorities, including councils, prepare a Community Participation Plan (CPP) to make it clearer and easier for the public to understand how they can participate in planning decisions.

The Community Participation and Engagement Plan also aims to meet the forthcoming expected amendments from the Local Government (Governance and Planning) Bill 2016, which are expected to require Councils to establish and implement a community engagement strategy for engagement with the local community when developing its plans, policies and programs and for the purpose of determining its activities.

At its Ordinary Meeting of 10 October 2019, Council resolved to endorse and publicly exhibit the draft Community Participation and Engagement Plan and draft Coffs Harbour Development Control Plan 2015 – Amendment No. 16 (Community Participation and Engagement Plan).

The purpose of this report is to present the outcomes of the public exhibition process and to seek Council endorsement of the Community Participation and Engagement Plan and draft Coffs Harbour Development Control Plan 2015 – Amendment No. 16 (Community Participation and Engagement Plan) as shown at Attachment 1 and 2.

 

2019/238

Resolved (Cr Tegan Swan / Cr Paul Amos)

That Council:

1.       Adopt the Community Participation and Engagement Plan (Attachment 1).

2.       Approve Coffs Harbour Development Control Plan 2015 – Amendment No. 16 (Community Participation and Engagement Plan), which will come into effect when public notice of Council’s decision is made in accordance with Part 3, Division 3 of the Environmental Planning and Assessment Regulation (Attachment 2).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/67          Performing Arts Spaces (Indoor and Outdoor) - Issues and Options Discussion Paper (Interim Report)

 

Executive Summary

There have been multiple explorations over a number of years for various types of facilities in several locations in order to increase the level of performing arts infrastructure in the Coffs Harbour Local Government Area (LGA).  There is strong demand for additional performing arts spaces but there is not a widely agreed set of characteristics in relation to the purpose, type and level of specification required, cost of hire and location for both indoor and outdoor performing arts infrastructure.

This Council report presents the interim findings of the Issues and Options Analysis for Performing Arts Spaces – Indoor and Outdoor (Stage 2(a)) planning project.  This discussion paper has been prepared for public exhibition, discussion and comment.  The paper outlines the definitions of different types of venues, the current and future needs in relation to the provision of adequate performance spaces in the LGA and the options and steps Council would need to consider to move forward with the project.  It also outlines a number of economic, social and cultural benefits and the estimated costs involved to plan and operate performing arts facilities.

 

2019/239

Resolved (Cr Denise Knight / Cr Sally Townley)

That Council:

1.       Notes the Issues and Options Discussion Paper (Interim Findings) for Performing Arts Spaces (Indoor and Outdoor) and place on public exhibition until 28 February 2020.

2.       Note that a further report will brought back to Council for consideration following public exhibition of the Issues and Options Discussion Paper (Interim Findings) for Performing Arts Space (Indoor and Outdoor).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

SC19/68          City Hill Site Analysis and Scoping

 

Executive Summary

To establish and understand what opportunities and constraints exist for cultural development at City Hill, a site analysis study and background research to assist Council to define a scope for concept designs has been completed.  The site analysis study outlines the land use planning, land titles and urban design context of City Hill.  Initial stakeholder consultations undertaken highlighted varied and conflicting views on what cultural development could and should be considered by Council for City Hill.

The site analysis study identifies that the northern/vegetated area of the site has a current land use zone that is highly restrictive with a number of environmental and hazard related constraints. The generally cleared/southern area has a less restrictive current land use zone and the site constraints are generally less pronounced (though will need to be considered prior to any development).  A large part of the site is subject to a covenant for a range of cultural, community and related tourism activities.

The report recommends Council progress to concept design and preliminary budgets for low level ancillary and integrated facilities with the National Cartoon Gallery such as a sculpture walk or studios on the northern/vegetated area of the site.  It recommends for Council to establish and consider preferred use options for the southern area of the site once the broader Community Facility planning and consultation has been finalised (targeted mid 2020).

 

 

Motion (Cr Sally Townley / Cr Michael Adendorff)

That Council:

1.       Note the City Hill Scoping Project Site Analysis (Attachment 1).

2.       In regard to the southern area of City Hill, consider a further report in relation to the preferred use options once the broader Community & Cultural Facility planning process and Issues & Options Discussion Paper for Performing Arts Space (indoor and outdoor) has been finalised.

3.       Put the City Hill Scoping Project Site Analysis on public exhibition for a period of 75 days.

 

 

Amendment

 

(Cr Paul Amos/ Cr Keith Rhoades)

That Council:

1.       Note the City Hill Scoping Project Site Analysis (Attachment 1).

2.       Exhibit the City Hill Scoping Project Site Analysis for 60 days.

 

 

Cr Tegan Swan left the meeting, the time being 6.21pm

Cr Tegan Swan returned to the meeting, the time being 6.23pm.

 

For:         Crs Amos, Rhoades and Swan

Against:  Crs Knight, Adendorff, Cecato and Townley

 

The AMENDMENT on being put to the meeting was LOST.

The original motion was then brought forward.

 

Motion

2019/240

Moved (Cr Sally Townley / Cr Michael Adendorff)

That Council:

1.       Note the City Hill Scoping Project Site Analysis (Attachment 1).

2.       In regard to the southern area of City Hill, consider a further report in relation to the preferred use options once the broader Community & Cultural Facility planning process and Issues & Options Discussion Paper for Performing Arts Space (indoor and outdoor) has been finalised.

3.       Put the City Hill Scoping Project Site Analysis on public exhibition for a period of 75 days.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/69          Lifeguard Service Strategic Plan - Post Exhibition

 

Executive Summary

At the Council meeting held on 10 October 2019, it was resolved to place the Draft Lifeguard Service Strategic Plan on public exhibition.  This draft plan has been on public exhibition for a period of 28 days with no submissions received by Council during this period. Internal feedback was received resulting in one section of the Plan being revised.

The purpose of this report is to inform Council of the outcome of the public exhibition process and to seek adoption of the revised Lifeguard Service Strategic Plan 2019-2024.

The Lifeguard Service Strategic Plan has been developed to guide the future operations and development of Council lifeguard services.  The plan includes recommendations and priorities for infrastructure improvements and service enhancements in order to meet anticipated increasing service requirements and industry trends.

 

2019/241

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council adopt the attached Coffs Harbour City Lifeguard Service Strategic Plan 2019-2024.

 

 

Cr Denise Knight left the meeting, the time being 6.51pm Cr Tegan Swan assumed the Chair.

 

For:         Crs Adendorff, Cecato, Rhoades, Swan and Townley

Against:  Cr Amos

Carried

 

 


 

 

 

SC19/70          Building Better Regions Fund - Round Four 2019

 

Executive Summary

The Australian Government’s Building Better Regions Fund (BBRF) Round 4 grant program is now open.  Successful projects under the competitive grant funding opportunity will receive up to $10 million, from a pool of $200 million available nationally. Applications close on 19 December 2019.

The objectives of the program are to:

-     Drive economic growth

-     Build stronger regional communities into the future

Round 4 of the BBRF is aimed at supporting drought-affected regions by targeting projects that will benefit communities affected by drought.

This report seeks Council’s endorsement for the West Woolgoolga Sports Complex, including the Northern Beaches Multi Purpose Centre, to be submitted to the BBRF Round 4 infrastructure projects stream.

 

2019/242

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council

1.       Submit an application to the Building Better Regions Fund Infrastructure Projects Stream Round 4, being the West Woolgoolga Sports Complex including the Northern Beaches Multi Purpose Centre, at a total cost of $23,144,000.

2.       Consider the allocation of $827,950 from the Community Facilities Reserve in the Operational Plan 2020/21 to finalise the detailed design.

3.       Note that if the Building Better Regions Fund Infrastructure Projects Stream Round 4 is successful, a further report will be presented to Council confirming the funding requirements.

 

 

Cr Denise Knight returned to the meeting, the time being, 6.56pm.

 

For:         Crs Knight, Adendorff, Cecato, Rhoades, Swan and Townley

Against:  Cr Amos

Carried

 

 

Cr Denise Knight assumed the Chair, the time being 6.59pm

 

 

SC19/71          Contract No. RFT-1168-TO - Coffs Coast Regional Sports Hub Stage 2 - Turf Field with Subsoil Drainage and Irrigation - Design and Construct

 

Executive Summary

Coffs Harbour City Council has released a “Request for Tender” to Design and Construct a Turf Field with subsoil drainage and irrigation within the Coffs Coast Sport and Leisure Park Precinct. The works form part of the Coffs Coast Regional Sports Hub project, which is funded by the NSW Government’s Regional Sports Infrastructure Fund (RSIF) grant.

Responses to the Request for Tender have now been received and assessed. This report recommends that Council adopt the recommendation in the attached confidential report.

 

2019/243

Resolved (Cr George Cecato / Cr Paul Amos)

That Council endorse the engagement of Company Amgrow Australia Pty Ltd ACN 100 684 786, ABN 22 069 900 456, trading as Nuturf for Contract No. RFT-1168-TO - Coffs Coast Regional Sports Hub Stage 2 – Turf Field with Subsoil Drainage and Irrigation - Design and Construct for the lump sum price of $389,054 excluding GST or $427,959.40 incl GST, on the basis that:

1.         The quotation is the most advantageous following the application of Council’s Tender Value Selection System.

2.         The Proponent has the necessary experience in similar works and their ability and performance are satisfactory.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/72          Contract No. RFT-1161-TO - Orara River Rehabilitation Project Bush Regeneration Tender 2019-22

 

Executive Summary

Council received three tenders in response to advertising for the Contract RFT-1161-TO Orara River Rehabilitation Project Bush Regeneration Tender 2019-22 on 23 October 2019. After evaluation of the three tenders, the assessment panel has recommended acceptance of tenders for a single Tier 1 (full service) contractor and two Tier 2 (part service) contractors.

 

2019/244

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.         Lists the following tenderers as recognised contractors for bush regeneration works under Contract RFT-1161-TO, Orara River Rehabilitation Project Bush Regeneration 2019-22 for the rates as tendered:

1.1.     Tier 1 Full Service contractor:

·      Coffs Harbour Bushland Regeneration Group ABN 50 097 299 280

1.2.     Tier 2 Part Service contractors:

·      EnviTE Environment ABN 51 288 461 579

·      Bush Dynamics ABN 28 784 084 552

2.         These tenderers were selected on the basis that:

2.1.     Their tenders are the most advantageous following the application of Council’s Tender Value Selection System;

2.2.     The tenderers have the necessary experience in similar works and their ability and performance have been satisfactory; and

2.3.     The tenderers have the capacity to carry out the works relevant to the Tier structure.

 

The Motion on being put to the meeting was carried unanimously.

Carried

Directorate Reports - Sustainable Infrastructure

 

SI19/15           Jetty Foreshores Access Ramp

 

Executive Summary

This report responds to a Notice of Motion resolution for staff to explore options of a permanent access ramp to Jetty Beach. Council resolved in the same meeting to purchase a mobility beach mat and beach wheelchairs in conjunction with pilot lifeguard patrol.

It was found through investigations that due to the onerous engineering requirements, high capital costs, high maintenance requirements, rigorous approval process, long term risk of erosion and inundation and potential impacts on coastal processes, it is recommended that the Council do not proceed with a permanent access ramp but instead proceed with the trial of the Mobi-mat and associated low cost, low risk initiatives to provide the needed access to the hard sand and water.

 

2019/245

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.       Continue with a trial of the Mobi-mat and other associated measures to improve access to the beach and water for a variety of users (as resolved 26 September 2019).

2.       Does not proceed with a permanent ramp at the North Eastern side of the Jetty Foreshores amphitheatre steps.

 

For:         Crs Knight, Adendorff, Cecato, Rhoades, Swan and Townley

Against:  Cr Amos

Carried

 

 

 

SI19/16           Estimate of Renewal Backlog Using Alternative Calculation Methodology

 

Executive Summary

NSW Office of Local Government (OLG) requires the reporting of ‘asset renewal backlog’ in Council’s Annual Financial Statements.

While exploring Council’s current methodology for calculating and reporting the backlog each year Council adopted Resolution 2019/148 (2) and requested a report on the number of assets currently listed at Condition 4 and 5 and the estimated cost to bring them up to satisfactory standard.

The summary answer to Council’s question is that, as at 30 November 2019, there are 5,243 individual assets in Condition 4 or 5; and the total cash equivalent of raising those assets to Condition 2 is $67.5 million.

Care must be taken when analysing the figure of $67.5 million because of the following reasons:

a.   The figure does not account for the potential that some of the 5,243 assets may be decommissioned because they are no longer required.

b.   The figure does not account for the potential that some assets may remain ‘in service’ but will not be “renewed” in the immediate term because they are of no great value to the community.

c.   The figure does not take into account the community’s ‘willingness or unwillingness to pay’ for the renewal of all assets.

d.   The figure does not include any aspirational service level increases that the community may wish to see.

e.   The figure does not take into account the fact that some of the 5,243 assets have been funded for renewal in the current year.

These issues are discussed in greater detail in the body of the report.

The report also recommends that given the wide-ranging nature of the underlying issue which was the subject of Council’s request for this report, that a further workshop on the issue will be organised to coincide with the visit by a leading external expert in local government financial reporting, planned for February 2020.

 

2019/246

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council:

1.       Notes the report.

2.       Notes that a Councillor workshop on the issue will be organised to coincide with the planned visit of an external consultant in February 2020.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI19/17           Contract No. RFQ-LGP-1183-QI - Lining of Defective Sewer Pipes 2019-2020

 

Executive Summary

Council utilised the Local Government Procurement process to Request a Quote for RFQ-LGP-1183-QI Lining of Defective Sewer Pipes 2019/2020. Assessment criteria and tender acceptance recommendation details are contained in the Confidential Attachment to this report.

 

2019/247

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council accepts the tender of Interflow Pty Limited, ACN 000 563 208 for LGP RFQ-1183-QI – Lining of Defective Sewer Pipes 2019-2020 for the Lump Sum contract amount of $690,321.24 incl GST, on the basis that:

1.         The tender is the most advantageous tender following the application of Council’s Tender Value Selection System;

2.         The Tenderer has the necessary experience in similar works and their ability and performance are satisfactory; and

3.         The Tenderer’s financial capacity is acceptable.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

SI19/18           Contract No. RFT-1171-TO - Woolgoolga Beach Reserve Amenities Roof Structure and Other Associated Works

 

Executive Summary

Council publically issued a Request for Tender for Contract RFT-1171-TO Woolgoolga Beach Reserve Amenities Roof Structure and Other Associated Works. Assessment criteria and tender acceptance recommendation details are contained in the Confidential Attachment to this report.

 

2019/248

Resolved (Cr Tegan Swan / Cr Michael Adendorff)

That Council accepts the tender FM Glenn ABN 17 082 609 701 for Contract RFQ-1171-QI Woolgoolga Beach Reserve Amenities Roof Structure and Other Associated Works for the Lump Sum amounts of $349,514.00 including GST, on the basis that:

1.         The tender is the most advantageous tender following the application of Council’s Tender Value Selection System.

2.         The Tenderer has the necessary experience in similar works and his ability and performance are satisfactory.

3.         The Tenderer’s financial capacity is acceptable.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SI19/19           Coastal Works Commercial Bids

 

Executive Summary

A response to an external agency tender by a Council commercial business unit is in essence a “binding bid” in that it binds the business unit to enter a contract for the tendered works if the business unit’s tender submission is ultimately accepted as the winning bid by the external agency.

Council’s recent adoption of a motion to require all future contracts with a value exceeding $250,000 to be reported to Council prior to execution therefore also requires any commercial bid exceeding $250,000 from any of Council’s commercial units to also be reported to Council prior to it being submitted to an external agency.

The purpose of this report therefore is to request that Council authorises the release of Commercial Bids from Council’s Coastal Works Business Unit in response to five known tender opportunities issued by external agencies which will need to be submitted before Council’s next meeting in February 2020.

 

2019/249

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council authorises the release the following Tender Responses from Council’s Coastal Works Commercial Business Unit:

1.       Client Port Macquarie and Hastings Council - PMHC 895401 – Tender for New construction of 375mm SRM in the Ocean Drive / Koala St area of Port Macquarie including underbores;

2.       Client National Parks And Wildlife - SR1864344771 – Tender for Wollomombi Falls Carpark and Viewing Platform Upgrade, Oxley Wild Rivers National Park;

3.       Client Port Macquarie and Hastings Council - PMHC 896583 - Design, supply and construct 65 metres of path and boardwalk at Oxley Beach, Port Macquarie;

4.       Client Bellingen Shire Council – Single Invitation Contract – Tender for Design and construct of a replacement bridge over Coopernook Creek just past the CHCC boundary with Bellingen Shire Council;

5.       Client Narrabri Shire Council - NARRAB 896448 – Tender for Panel contract arrangement to supply and construct replacement water and sewer mains within the Narrabri Shire Council area.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Questions on notice

No questions on notice.

 

 

Matters of an Urgent Nature

No matters of an urgent Nature.

 

 

 

Close of Meeting

The Meeting closed at 7.03pm.

 

Confirmed: 13 February 2020

 

 

 

 

...................................................

Denise Knight

Mayor