Ordinary Council Meeting Minutes                                               28 November 2019

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 28 November 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager (Acting), Director Sustainable Infrastructure, Director Business Services and Executive Assistant

 

Leave of Absence       Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land forever. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Public forum commenced at 5.00pm

Speaker

Item

Janne Lindrum

For report NOM19/17 Delegations Relating to the Cultural and Civic Space Project

Stephen Gooley

For report NOM19/17 Delegations Relating to the Cultural and Civic Space Project

Janne Lindrum

For report NOM19/18 Independent Costing to Extend Council Administration Building

Stephen Gooley

For report NOM19/18 Independent Costing to Extend Council Administration Building

Geoffrey Watts

Against report NOM19/18 Independent Costing to Extend Council Administration Building

Madge Hair

Against report NOM19/18 Independent Costing to Extend Council Administration Building

Scott Nolan

For report GM19/29 Part Day Public Holiday for the Coffs Harbour Gold Cup

Kellie Pearce

Against report GM19/29 Part Day Public Holiday for the Coffs Harbour Gold Cup

Cosette Sutherland

Against report GM19/29 Part Day Public Holiday for the Coffs Harbour Gold Cup

 

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Paul Amos

GM19/29 Part Day Public Holiday for the Coffs Harbour Gold Cup

Non-Pecuniary - Less Than Significant Conflict as he is a member of the racing club.

 

Apologies

No apologies.

 

LEAVE OF ABSENCE

No requests for leave of absence.

 

Mayoral Minute

 

MM19/04        Community Loss from Bushfire Emergency

2019/205

Resolved (Cr Denise Knight)

That Council:

1.         Convey our deepest sympathy to the fire affected communities and especially those who have recently lost houses and other buildings.

2.         Acknowledge the amazing ongoing efforts of the RFS, community services, and other emergency agencies, including our own Council staff, in response to the fires.

3.         Thank the previously unheralded local community leaders and groups who have appeared out of the ranks to rally their communities around those who need it.

4.         Thank all the volunteers both locally and interstate who have come to our aid and also acknowledge the ongoing State and Federal Government recovery support.

5.         Notes that a temporary supply of free potable tank water replenishment to fire affected households in the RFS mapped fire zones has recently been provided.  

6.         Actively promotes the Rates, Charges and Fees – Financial Hardship Policy, including payment arrangements (deferred payments) and the writing-off of interest, where applicable.

7.         Work with Clarence Valley Council on a possible Blaze Aid camp at Glenreagh or Nana Glen.

8.         Continue to work closely with the North Coast Regional Bushfire Recovery Committee to ensure all affected residents within our Local Government Area receive the assistance they require to recover from the event.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Confirmation of Minutes

2019/206

Resolved (Cr Sally Townley / Cr John Arkan)

That the minutes of the Ordinary Meeting held on 14 November 2019 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

MOTION

2019/207

Resolved (Cr Sally Townley / Cr Denise Knight)

That item GM19/29 Part Day Public Holiday for the Coffs Harbour Gold Cup be brought forward in the agenda.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Report

 

GM19/29         Part Day Public Holiday for the Coffs Harbour Gold Cup

 

Executive Summary

This report was originally presented at the 14 November 2019 council meeting.  At that meeting it was resolved:

‘That Council defer the matter pending a meeting with the Coffs Harbour Racing Club to formulate clarity of what was discussed in Chamber.’

The Race Club have provided a briefing note to Councillors in lieu of a face to face meeting and a representative of the Club will be speaking at the Council meeting.

The following report is presented again in its entirety without any changes, as the matter was deferred.

Since 1971, the Coffs Harbour Local Government Area has been granted a half day, or more recently, a local part day public holiday for the Coffs Harbour Gold Cup.

To continue having an annual local part day public holiday, Council must, on a biennial basis, apply to the State Government to have it declared under the Public Holidays Act 2010.  As part of this biennial application, Council is required to carry out public consultation to consider the impacts, costs and benefits of declaring a local part day public holiday within the Coffs Harbour Local Government area.

Council has completed public consultation and received 181 submissions.  This report presents a summary stakeholder feedback and seeks a resolution from Council on whether to apply for a local part day public holiday for the first Thursday of August 2020 and 2021 for the annual Coffs Harbour Gold Cup.

 

Motion (Cr Sally Townley / Cr Tegan Swan)

That Council applies for a full day local event day on the first Thursday in August 2020 and 2021 for the Coffs Harbour Gold Cup.

 

Cr Amos gave notice of a Foreshadowed Motion.

 

For:         Crs Adendorff, Arkan, Swan and Townley

Against:  Crs Knight, Amos, Cecato and Rhoades

 

The MOTION on being put to the meeting resulted in a tied vote. The Mayor used her casting vote and the MOTION was declared LOST.

 

The Foreshadowed Motion was brought forward as a MOTION.

 

MOTION

2019/208

RESOLVED (Cr Paul Amos / Cr George Cecato)

That Council applies for a part day local public holiday (12 noon to 5.30pm) on the first Thursday in August 2020 and 2021 for the Coffs Harbour Gold Cup.

 

For:         Crs Knight, Adendorff, Amos, Cecato and Rhoades

Against:  Crs Arkan, Swan and Townley

Carried

 

 

Notices of Motion – General

 

NOM19/17      Delegations Relating to the Cultural and Civic Space Project

2019/209

Resolved (Cr Keith Rhoades / Cr John Arkan)

That all contracts including the Cultural & Civic Space proposed for Gordon Street Coffs Harbour in excess of the prescribed tender amount of $250K are to be determined by full Council and not under delegated authority.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

NOM19/18      Independent Costing to Extend Council Administration Building

 

Motion (Cr Keith Rhoades / Cr John Arkan)

"That Council seek from qualified Independent Consultants and or Quantity Surveyors actual and proper costings to add an additional floor to the existing Council Administration Building. These costs to include separate costings for a fit out."

 

 

Motion put

2019/210

Resolved (Cr Paul Amos)

That the motion be put.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Motion (Cr Keith Rhoades / Cr John Arkan)

"That Council seek from qualified Independent Consultants and or Quantity Surveyors actual and proper costings to add an additional floor to the existing Council Administration Building. These costs to include separate costings for a fit out."

 

For:         Crs Amos, Arkan, Rhoades and Swan

Against:  Crs Knight, Adendorff, Cecato and Townley

 

The MOTION was declared LOST.

 

 

Cr John Arkan left the meeting, the time being 8.06pm.

 

The meeting adjourned for a short recess, the time being 8.06pm and reconvened at 8.17pm.

 

 

 

Motion

2019/211

Resolved (Cr Keith Rhoades / Cr Sally Townley)

That the following items be brought forward in the agenda:

-       SC19/56 Review of Council’s Fees and Charges for Proponent Initiated Planning Proposals

-       BS19/63 Coffs Harbour Airport Long Term Lease

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

DIRECTORATE REPORT - SUSTAINABLE COMMUNITIES

 

SC19/56          Review of Council’s Fees and Charges for Proponent Initiated Planning Proposals

 

Executive Summary

Council at its Ordinary Meeting of 22 August 2019 resolved to adopt Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands. As part of this resolution, Council also resolved to undertake an immediate review of its fees and charges that relate to requests to amend Coffs Harbour Local Environmental Plan 2013 (i.e. proponent initiated planning proposals).

The purpose of this report is to present the findings of this review and to seek endorsement from Council to retain its current fees and charges that relate to proponent initiated planning proposals, on the basis that they are fair and reasonable, and comparable to other regional cities on the North Coast of NSW.

2019/212

Resolved (Cr Sally Townley / Cr Keith Rhoades)

That Council place the findings of a review of Council’s fees and charges where they relate to proponent initiated amendments to Coffs Harbour Local Environmental Plan 2013 (Attachment 1) on public exhibition for a period of 28 days.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

DIRECTORATE REPORT – BUSINESS SERVICES

 

BS19/63          Coffs Harbour Airport Long Term Lease

 

Executive Summary

In December 2018 Council resolved to progress the Airport Lease Model for the Coffs Harbour Airport (CHA) to the next stages of due diligence and an expression of interest for non-binding bids.

In May 2019 Council resolved to appoint KPMG as independent expert advisors for the airport lease process.  Since their appointment KPMG has undertaken a significant review of all relevant information and reports to date, and provided a gap analysis to inform further due diligence work required to ensure a comprehensive Information Memorandum (IM) could be provided to potential bidders for the airport lease.

Non-binding bids received by Council have been evaluated and are reported to Council for formal consideration.  It is recommended that Council progresses the lease process to binding bids and allocates the necessary funds.

A further report will be provided to Council for consideration on the outcome of the binding bids stage.

2019/213

Resolved (Cr George Cecato / Cr Keith Rhoades)

That Council:

1.         Progress the Airport Lease Model to the Tender for Binding Bids Stage.

2.         Consider and adopt the recommendations as detailed in the Evaluation Report (Confidential Attachment 2).

3.         Allocate $700,000 from the Coffs Harbour Airport Business Unit Reserve to fund the lease process.

4.         Note that a further report on the outcome of the Tender for Binding Bids Stage will be provided to Council for consideration.

 

For:         Crs Knight, Adendorff, Cecato, Rhoades and Swan

Against:  Crs Amos and Townley

Carried

 

 

general manager’s reports

 

GM19/30         Service Delivery Review Preparedness

 

Executive Summary

Council at its meeting of 12 September 2019 resolved to investigate an organisational service delivery program and this report summarises the work to date.

Council reinforced its commitment to the continual improvement of reporting to the community and other stakeholders in the previous staff comment and acknowledged that this is an ongoing process.  In addition, the Executive has recently endorsed changes to the Communications team, which will enable the full implementation Council’s Communication Strategies to ensure more effective communication is provided to the Community and council staff.

Further to the enhancements of the communications team and subject to approval of the December Quarterly Budget Review, a new role of Community Engagement Co-ordinator has been recommended to drive the implementation and co-ordination of the Community Participation and Engagement Plan and associated frameworks, policies and systems. This co-ordination role would work in close consultation with other communications, engagement/liaison professionals across the organisation.

This report specifically outlines the ‘Service Delivery Review Preparedness’ project recently endorsed by the Executive and being led by the Business Improvement Group.  The project is currently gathering the baseline information needed to deliver a prioritised program of service delivery reviews.

The project is based on the Australian Centre of Excellence for Local Government (ACELG) methodology and is being delivered in three phases leading into the next Delivery Program.

This project supports Council’s desire for both Council and the community to better understand what Council does and why, and provide greater opportunities for community involvement in determining appropriate services for delivery and the levels of service.

2019/214

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council note the ‘Service Delivery Review Preparedness’ project currently underway.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM19/31         2019 Additional and Amended Disclosure of Interest by Councillors and Designated Persons

 

Executive Summary

Section 4.21 of Council’s Code of Conduct Policy requires Councillors (and designated persons) who hold that position on 30 June in each year to lodge a “Disclosures by Councillors and Designated Persons Return”.  All Councillors who held office at 30 June and designated persons, should have lodged such a return with their General Managers by 30 September 2019.  In accordance with Council’s Code of Conduct Policy, these returns were tabled at the 10 October 2019 Council meeting.

This purpose of this report is to table some additional and amended disclosures received after 30 September 2019.

2019/215

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council note the additional and amended Disclosures by Councillors and designated persons for the period July 2018 – June 2019, as tabled.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM19/32         Council Meeting Dates - 2020

 

Executive Summary

To seek council’s endorsement of the Ordinary Council meeting dates for the 2020 calendar year.

2019/216

Resolved (Cr George Cecato / Cr Paul Amos)

That:

1.         No Council meetings be scheduled for January 2020.

2.         Meetings from February to November 2020 are scheduled on the second and fourth Thursday of each month.

3.         No meeting will be held on 9 April due to Good Friday the following day.

4.         No meetings will be on 10 and 24 September and 8 October 2020 due to the 2020 Councillor elections.

5.         The last Council meeting for 2020 be scheduled on 10 December 2020.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Business Services

 

BS19/59          Monthly Financial Performance Report for the Month Ended 31 October 2019

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 October 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $65.9 million with the actual year to date being $71.2 million.

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

The capital expenditure target for the current financial year is $93.2 million with $18.6 million expended to the end of October.

2019/217

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council note the Monthly Financial Performance Report for 31 October 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS19/60          Bank and Investment Balances for September 2019

 

Executive Summary

Council’s Bank Balances and Investments as at 31 October 2019 totalled $214,689,508.91.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

2019/218

Resolved (Cr Paul Amos / Cr George Cecato)

That Council note the bank balances and investments totalling $214,689,508.91 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 October 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS19/61          TCorp Funding and Investment

 

Executive Summary

TCorp is a financial service provider who is limited to providing financial services to entities approved by the NSW Treasurer under the Government Sector Finance Act 2018.  TCorp also provides a number of different investment platforms which Council is able to invest in under the Council’s Investment Policy.  Should the Council choose not to borrow the $46.02 million for the Cultural and Civic Space Project from TCorp, the financial viability of the project and the financial sustainability of the Council is not compromised.  This would result in only a small variance in key financial performance ratios if Council chooses to use an alternate financial institution.  It is considered that there is nothing to suggest that TCorp is not, prima facie, an appropriate institution for the Council to conduct business with, either from an investment or borrowing perspective.

2019/219

Resolved (Cr Paul Amos / Cr George Cecato)

That Council:

1.         Note the report.

2.         Determines that TCorp is considered to be an appropriate lending authority for Coffs Harbour City Council to deal with.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS19/62          Coffs Harbour Airport Master Plan Update 2019 - Post Exhibition

 

Executive Summary

The Coffs Harbour Airport (CHA) Master Plan is the key planning document for the management and operation of the CHA. Its adoption and implementation will contribute significantly to the future success of the airport.  This report presents to Council the CHA Master Plan Update 2019 following public exhibition of the document for 28 days.  It is recommended that Council adopts the Plan.

2019/220

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council:

1.   Adopt the Coffs Harbour Airport Master Plan Update 2019 (Attachment 1).

2.   Advise persons who made a submission of Council’s decision.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Communities

 

SC19/55          Coffs Harbour Local Growth Management Strategy - Chapters 1 to 4 and Chapter 6 - State Government Feedback

 

Executive Summary

Council at its Ordinary Meeting of 22 August 2019 resolved to adopt Coffs Harbour Local Growth Management Strategy - Chapters 1 to 4 - Strategic Approach as well as Coffs Harbour Local Growth Management Strategy - Chapter 6 - Large Lot Residential Lands. Additionally, Council resolved to seek endorsement of the two documents from the State government.

The purpose of this report is to present the response from NSW Department of Planning, Industry and Environment (DPIE), which requests Council to address two issues before they can consider endorsing the subject chapters (Attachment 1). Council needs to provide a reply to DPIE. Endorsement of these chapters of the strategy by DPIE is necessary before Council can use the documents to inform planning proposals and strategic directions of Council.

No changes are proposed to Chapters 1 to 4 or Chapter 6 in response to the letter from DPIE.

2019/221

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.         Note the issues raised in the letter from NSW Department of Planning, Industry and Environment dated 14 October 2019 (Attachment 1).

2.         Confirm the Korora, West Sapphire and Moonee Beach Candidate Area within Coffs Harbour Local Growth Management Strategy - Chapter 6 - Large Lot Residential Lands in the large lot residential land release program (as outlined in Attachment 2).

3.         Seek endorsement from NSW Department of Planning, Industry and Environment for Coffs Harbour Local Growth Management Strategy - Chapters 1 to 4 - Strategic Approach and Chapter 6 - Large Lot Residential Lands.

 

For:         Crs Knight, Adendorff, Cecato, Swan and Townley

Against:  Crs Amos and Rhoades

Carried

 

 

 

SC19/57          Planning Proposal PP_2017_Coffs_002_00 to Amend Coffs Harbour LEP 2013 to Rezone Land at Pacific Street Corindi Beach - Post Exhibition

 

Executive Summary

At its Ordinary Meeting of 27 April 2017, Council resolved to initiate Planning Proposal (PP_2017_COFFS_002_00) to rezone Lots 371 and 372, DP 1026829, Pacific Street, Corindi Beach for residential and commercial purposes. The subject land is identified in the Coffs Harbour Local Growth Management Strategy and North Coast Regional Plan 2036 as an Investigation Area – Urban Land.

The NSW Department of Planning, Industry and Environment issued a Gateway Determination on 6 June 2017 to enable the planning proposal to proceed and in such determination requested the inclusion of Lot 38 DP 233850 within the planning proposal as it adjoins the subject land and is also identified in the Coffs Harbour Local Growth Management Strategy and North Coast Regional Plan 2036 as an Investigation Area – Urban Land.

 

Council at its Ordinary Meeting of 8 February 2018 further resolved to publicly exhibit associated mapping changes to Coffs Harbour Development Control Plan (DCP) 2015 concurrently with Planning Proposal (PP_2017_COFFS_002_00). Public exhibition of the planning proposal and draft DCP amendment was undertaken from 14 February 2018 to 16 March 2018.

The purpose of this report is to seek endorsement from Council of a final planning proposal which has been amended post exhibition to address issues raised by submissions (Attachment 1). This report also recommends that Council adopt Coffs Harbour Development Control Plan 2015 – Amendment No. 6 (Corindi Beach) (Attachment 2), which has also been amended post exhibition to accord with the revised planning proposal.

2019/222

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council:

1.         Endorse Planning Proposal PP_2017_COFFS_002_00 Pacific Street Corindi Beach – Post Exhibition (Attachment 1).

2.         Delegate to the General Manager the authority issued by the NSW Department of Planning, Industry and Environment to exercise the functions of the Minister under Section 3.36 of the Environmental Planning and Assessment Act 1979 for the purposes of finalising PP_2017_COFFS_002_00 Pacific Street Corindi Beach – Post Exhibition.

3.         Continue to consult with the NSW Department of Planning, Industry and Environment on the terms of the amendment to Coffs Harbour Local Environmental Plan 2013, to ensure its consistency with the objectives, outcomes and provisions of Planning Proposal PP_2017_COFFS_002_00 Pacific Street Corindi Beach – Post Exhibition.

4.         Approve Coffs Harbour Development Control Plan 2015 - Amendment No. 6 (Corindi Beach) (Attachment 2), which will come into effect when public notice of Council’s decision is made in accordance with Part 3, Division 3 of the Environmental Planning and Assessment Regulation 2000.

5.         Inform those whom made a submission to Planning Proposal PP_2017_COFFS_002_00 Pacific Street Corindi Beach – Post Exhibition and Coffs Harbour Development Control Plan 2015 Amendment Number 6 (Corindi Beach), as well as affected landowners of Council’s decision.

6.         Note that the submitted Concept Plan for subdivision layout is not supported.

7.         Note the ecological and cultural importance of Pipe Clay Lake.

8.         Affirm that the objectives of the current Pipe Clay Lake Estuary Management Plan, the Solitary Islands Marine Park and SEPP (Coastal Management) 2018 must be met by any future Development Application.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/58          Coffs Harbour Development Control Plan 2015 - Amendment No. 13 (Housekeeping 4) - Post Exhibition

 

Executive Summary

Coffs Harbour Development Control Plan 2015 (‘DCP 2015’) came into force on 21 October 2015 and gives effect to Coffs Harbour Local Environmental Plan 2013 (‘LEP 2013’). To ensure that it remains up to date and facilitates positive growth outcomes for the Coffs Harbour Local Government Area (LGA), Council routinely undertakes housekeeping reviews of DCP 2015.

At its Ordinary Meeting of 25 July 2019, Council resolved to endorse and publicly exhibit draft Coffs Harbour Development Control Plan 2015 – Amendment No. 13 (Housekeeping 4) to address a resolution from Council’s Ordinary Meeting of 9 May 2019 (to release a ‘restriction on use’ that applies to Lots 32-35, DP1237515, Cobia Close, Korora). The purpose of this report is to present the outcomes of the public exhibition process for the proposed amendment and to seek approval from Council for DCP 2015 - Amendment No. 13 (Housekeeping 4).

2019/223

Resolved (Cr Paul Amos / Cr George Cecato)

That Council adopt Coffs Harbour Development Control Plan 2015 – Amendment No. 13 (Housekeeping 4) in accordance with Part 3 Division 3 of the Environmental Planning and Assessment Regulation 2000 (Attachment 1).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/59          Development Application No. 0673/19 - Dual Occupancy (Detached) - Lot 2, DP 1017014, 1356 Coramba Road, Coramba

 

Executive Summary

This report provides an assessment of Development Application No. 0673/19 for a dual occupancy (detached) at Lot 2, DP 1017014, 1356 Coramba Road, Coramba.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

The development application is reported to Council for determination because it proposes to vary a development standard in the Local Environmental Plan by more than 10%.

2019/224

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.         Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the minimum separation distance between dwellings under Clause 4.2E (2) (c) of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.         Approve Development Application No. 0673/19 for a dwelling creating dual occupancy (detached) at Lot 2 DP 1017014, 1356 Coramba Road, Coramba subject to the conditions provided in Attachment 3.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

SC19/60          Northern Regional Planning Panel - Development Application No. 0418/19 - Electricity Generating Works (Solar Farm) And Associated Structures - Lot 37 DP752808 and Lot 100 DP134747, 54 Ferretts Road and Lot 354 DP617156, 25 Coldwater Creek Road, Nana Glen

 

Executive Summary

The purpose of this report is to advise that a development assessment report, prepared by Council, for Development Application No. 0418/19, has been lodged with the Northern Regional Planning Panel.

The proposed development is for an Electricity Generating Works (Solar Farm) and associated structures at 54 Ferretts Road (Lot 37 DP752808 and Lot 100 DP134747) and 25 Coldwater Creek Road (Lot 354 DP617156), Nana Glen.

The development constitutes ‘Private infrastructure and community facilities with a capital investment value of over $5 million’. The estimated cost of the overall development is $16 million.  It is identified as ‘regionally significant development’, pursuant to Clause 20(1) of the State Environmental Planning Policy (State and Regional Development). Accordingly, the development is required to be determined by the Northern Regional Planning Panel and not Council.

A copy of the development assessment report that has been provided to the Panel is appended to this report.  The report recommends that the Panel refuse the application. It is recommended that the content of this report be noted by Council.

2019/225

Resolved (Cr George Cecato / Cr Paul Amos)

That Council note that Development Application No. 0418/19 has been withdrawn.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/61          2018/19 Annual Report

 

Executive Summary

Under the Local Government Act, Council is required to complete an Annual Report within five months of the end of the financial year. The legislation requires that the 2018/19 Annual Report be posted on Council’s website by 30 November 2019.

The Annual Report is tabled in three sections:

-    Section 1 provides an overview of Council’s significant achievements during 2018/19.

-    Section 2 details statutory information that is prescribed by the Local Government (General) Regulation 2005.

-    Section 3 contains Council’s audited Annual Financial Statements for 2018/19.

The Annual Report is an opportunity for Council to account to the community on the progress made in implementing its Delivery Program over the course of the financial year.

2019/226

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council adopts the Coffs Harbour City Council 2018/19 Annual Report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/62          Renewable Energy Certificates

 

Executive Summary

Council has adopted the Renewable Energy and Emissions Reduction Plan (REERP) in 2016 along with its associated targets.

At the 8 August 2019 meeting, Council resolved to award a contract for Solar Photovoltaic (PV) System installations on sixteen (16) Council owned assets throughout the Coffs Harbour LGA – the ‘Powering Ahead Project’. 

As Council installs solar photovoltaic (PV) systems, Renewable Energy Certificates (RECs) will be created when Council generates energy from renewable sources. Of these RECs, 6 will be Large-Scale Generation Certificates (LGCs) for installations over 100kW at the water reclamation and treatment plants, Karangi Dam and the Airport.  The remaining 10 installations (i.e. those smaller than 100kw) will generate Small-Scale Technology Certificates (STCs).

Renewable Energy Certificates are an important means of accountability for the renewable energy targets Council has established.

There is currently no clear guidance to direct how Council should manage RECs and decisions historically have been made on a project by project basis.  In providing direction for the use of RECs, Council will need to consider environmental impacts, its existing policies, commitments, accountability, leadership and economic costs.

These considerations have informed the recommendation to create and retire Renewable Energy Certificates for all Council’s renewable energy assets and to update the Renewable Energy and Emissions Reduction Plan at the next review.

2019/227

Resolved (Cr Michael Adendorff / Cr Sally Townley)

That Council:

1.         Create and retire Large-Scale Generation Certificates (LGCs) for all eligible renewable energy assets.

2.         Create and sell Small-Scale Technology Certificates (STCs) for all eligible renewable energy assets and count them towards Council’s Renewable Energy Targets.

3.         Update the Renewable Energy and Emissions Reduction Plan at its next review to reflect the creation and retirement of Renewable Energy Certificates.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/63          Draft Library Museum Gallery Strategic Plan 2020 - 2023

 

Executive Summary

Council supports a library service comprising three branches: the Harry Bailey Memorial Library in Coffs Harbour; and smaller branch libraries in Woolgoolga and Toormina. It supports a regional art gallery, which has a national presence and reputation, and a regional museum.

Consultants were engaged to develop a strategy for these cultural services provided by Council. Significant stakeholder consultation was undertaken, along with research and consideration of other Council and regional strategies to ensure appropriate alignment.

The purpose of the strategy is to position these three services for the future, and to extend their offerings and value to all residents and visitors to the Coffs Harbour region.

The draft strategy guides the development of Council’s library, museum and gallery services to transition from the current level of service to an increased level of service and to meet the targets set out in the Concept Business Case for the Cultural and Civic Space project.

A long and summary version of the Draft Library, Museum and Gallery Strategy have been prepared for exhibition and comment.

2019/228

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

1.         Place the Draft Library Museum Gallery (LMG) Strategy 2020-2023 on public exhibition for a period of 28 days.

2.         Receives a further report on the outcomes of the public exhibition process.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Questions on notice

No questions on notice.

 

Matters of an Urgent Nature

 

No matters of an urgent nature.

 

Close of Meeting

The Meeting closed at 9.09pm.

 

Confirmed: 12 December 2019

 

 

 

 

...................................................

Denise Knight

Mayor