Ordinary Council Meeting Minutes                                               14 November 2019

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 14 November 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land forever. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

The Mayor expressed Council’s gratitude to all the services that were involved in the recent bush fire events in our area, and extended sympathy to all those that have lost properties or their homes.


 

Public forum

Time

Speaker

Item

5:00pm

Ann Leonard

For report NOM19/13 – Cultural and Civic Space Poll/Survey

5.05pm

Bonnie Capell

For report NOM19/13 - Cultural and Civic Space Poll/Survey

5.10pm

Heather McKinnon

Against report NOM19/13 - Cultural and Civic Space Poll/Survey

5.15pm

Ann Leonard

For report NOM19/14 - Cultural and Civic Space

5.20pm

Jessica Hay

For report NOM19/14 - Cultural and Civic Space

5.25pm

Heather McKinnon

Against report NOM19/14 - Cultural and Civic Space

5.30pm

Kellie Pearce

Against report GM19/28 – Part Day Public Holiday for the Coffs Harbour Gold Cup

5.35pm

Theresa Hawkins

Against report GM19/28 – Part Day Public Holiday for the Coffs Harbour Gold Cup

 

 

Disclosure of Interest

Councillor

Items

Type of Interest

 

 

 

Cr Paul Amos

GM19/28 Part Day Public Holiday for the Coffs Harbour Gold Cup.

Non-Pecuniary - Less Than Significant Conflict as he is a member of the Coffs Harbour Racing club.

Cr Michael Adendorff

BS19/55 Business Incentive Policy Review – Post Exhibition.

Pecuniary interest as he owns a property in the City Centre which may benefit directly.

Cr Tegan Swan

SC19/54 – Northern Regional Planning Panel – Development Application No. 0742/19 – Educational Establishment (Demolition, Alterations and Additions to an Existing School) – Lot 12, DP 709701, St John Paul College, 421 Hogbin Drive, Coffs Harbour

Non-Pecuniary - Less Than Significant Conflict as she is a member of the NRP Panel.

Cr Denise Knight

SC19/54 – Northern Regional Planning Panel – Development Application No. 0742/19 – Educational Establishment (Demolition, Alterations and Additions to an Existing School) – Lot 12, DP 709701, St John Paul College, 421 Hogbin Drive, Coffs Harbour

Non-Pecuniary - Less Than Significant Conflict as she is a member of the NRP Panel.

 

Apologies

No apologies.

 

LEAVE OF ABSENCE

No leave of absence.

 

 

Confirmation of Minutes

2019/187

Resolved (Cr Michael Adendorff / Cr Tegan Swan)

That the minutes of the Ordinary Meeting held on 24 October 2019 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – General

 

NOM19/13      Cultural and Civic Space Poll/Survey

 

Motion (Cr Paul Amos / Cr John Arkan)

Coffs Harbour Council commission a qualified, independent consultant to undertake a poll/survey relating to community satisfaction around the evolution and progression of the Coffs Harbour Cultural and Civic Space project.

 

That poll is to be a targeted, demographically sound, random, telephone poll that samples enrolled voters over 18 years of age.  The poll should have a confidence level of 99% with (+- variance of 5%.) and the results presented to councillors as soon as completed, prior to being formally presented to council at the first meeting of 2020.

 

The intent of the proposed survey/poll is to include professional guidance in forming an appropriately worded research tool that will result in clear and unambiguous input that provides answers the following questions:

 

Do you support larger Art Gallery facilities?

Do you support larger Library facilities?

Do you support upgraded council office facilities?

Are you aware of what is proposed in the Civic and Cultural Space project?

Do you support the Civic and Cultural Space project as proposed? If not, why not and what changes could be made to gain your support?

 

When did you become aware of the functions that would be provided within the Civic and Cultural Space building ...greater than one year ago, six months ago, only recently, still don’t know?

 

What is the best way to notify you in the future about any major Council projects occurring with community input:

 

1.    Information table in city centre

2.    Mail

3.    Email

4.    Phone

5.    Social media

6.    Local media outlets (such as Advocate newspaper)

 

Funding is to come from the current budget of the Cultural and Civic Space project.

 

 

General Manager left the meeting, the time being 6.32pm

Director Business Services assumed his chair.

General Manager returned to the meeting, the time being 6.34pm

 

For:         Crs Amos, Arkan, Rhoades and Swan

Against:  Crs Knight, Adendorff, Cecato and Townley

 

The MOTION on being put to the meeting resulted in a tied vote and therefore, the MOTION was declared LOST.

 

 

 

NOM19/14      Cultural and Civic Space

 

Motion (Cr Tegan Swan / Cr John Arkan)

That council:

Pause the current Cultural and Civic Space project to respond to and address ongoing community concern around the cost and inclusions of the project.

For a three-month period, council will undertake a new round of community consultation to allow for the establishment of:

1.       Community expectation specifically in relationship to cultural and civic facilities required across the LGA

2.       Platforms for relevant information to be communicated in more accessible and easily comprehendible mediums.

Please note: this is not stopping or ending the existing project but providing time for the community’s current desires and expectations of Coffs Harbour City Council to be established and taken into consideration in moving forward to ensure that the facilities that are created are what our community wants now and into the future.

Following this period, the new information will be measured against the existing parameters of the project to determine any changes which may or may not need to be undertaken before the project continues to proceed.

The associated costs resulting from these actions are to be taken from the Communication and Marketing budget.

 

For:         Crs Amos, Arkan, Rhoades and Swan

Against:  Crs Knight, Adendorff, Cecato and Townley

 

The MOTION on being put to the meeting resulted in a tied vote. The Mayor used her casting vote and the MOTION was declared LOST.

 

The Chair adjourned the meeting for short break, the time being 7.31pm.

The Meeting resumed, the time being, 7.39pm

 

 

GM19/28         Part Day Public Holiday for the Coffs Harbour Gold Cup

 

Executive Summary

Since 1971, the Coffs Harbour Local Government Area has been granted a half day, or more recently, a local part day public holiday for the Coffs Harbour Gold Cup.

To continue having an annual local part day public holiday, Council must, on a biennial basis, apply to the State Government to have it declared under the Public Holidays Act 2010.  As part of this biennial application, Council is required to carry out public consultation to consider the impacts, costs and benefits of declaring a local part day public holiday within the Coffs Harbour Local Government area.

Council has completed public consultation and received 181 submissions.  This report presents a summary stakeholder feedback and seeks a resolution from Council on whether to apply for a local part day public holiday for the first Thursday of August 2020 and 2021 for the annual Coffs Harbour Gold Cup.

 

 

Motion (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.       Applies for a part day local event day (12 noon to 5.30pm) on the first Thursday in August 2020 and 2021 for the Coffs Harbour Gold Cup.

2.       As an employer, continues to provide a paid half day holiday to its employees.

 

Cr Arkan gave notice of a Foreshadowed Motion.

 

Motion put

2019/188

Resolved (Cr Michael Adendorff

That the motion be put.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Motion

 

(Cr Sally Townley / Cr Tegan Swan)

That Council:

1.       Applies for a part day local event day (12 noon to 5.30pm) on the first Thursday in August 2020 and 2021 for the Coffs Harbour Gold Cup.

2.       As an employer, continues to provide a paid half day holiday to its employees.

 

For:         Crs Knight, Townley and Swan

Against:  Crs Adendorff, Amos, Arkan, Cecato and Rhoades

 

The MOTION on being put to the meeting was declared LOST.

 

The Foreshadowed Motion was brought forward as a MOTION.

 

MOTION

2019/189

Resolved (Cr John Arkan / Cr Paul Amos)

That Council defer the matter pending a meeting with the Coffs Harbour Racing Club to formulate clarity of what was discussed in Chamber.

 

For:         Crs Adendorff, Amos, Arkan, Cecato and Rhoades

Against:  Crs Knight, Swan and Townley

 

The MOTION on being put to the meeting was declared CARRIED.

Carried

 

 

 

GM19/27         Submissions Policy - Post Exhibition

 

Executive Summary

At its meeting of 11 July 2019, Council considered a report in respect to proposed amendments to its Submissions Policy and adopted the following resolution:

 

That Council:

1.    Place the draft Submissions Policy on public exhibition for fourteen days

 

The draft Submissions Policy was subsequently placed on public exhibition for the period from 29 July 2019 through to 12 August 2019.

 

As an outcome of the submissions received during the exhibition period some changes have been made to the policy, primarily details on how Council receives and manages petitions.  Also, the policy review date has been brought forward to 31 January 2020 to ensure this policy aligns with Council’s draft Community Participation and Engagement Plan which is currently on public exhibition.

 

The purpose of policy is to document Council’s intent, commitment and/or a position on a particular topic as well as ensure transparency and accountability in local government.  This report presents the revised Submissions Policy for adoption.

 

2019/190

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council adopt the revised Submissions Policy.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Business Services

 

BS19/54          Quarterly Budget Review Statement for September 2019

 

Executive Summary

The Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements under Clause 203 of the Regulation.  This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council.  These statements are contained within the attachments to this report.

 

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.

 

2019/191

Resolved (Cr Sally Townley / Cr George Cecato)

That Council:

 

1.    Note the Quarterly Budget Review Statement and the following estimated budget position as at 30 September 2019:

2019/20 Original Budget

2019/20 Revised Budget

2019/20 Projected Budget

2019/20 Sep YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Recurrent Revenue

 

 

 

 

Rates & Annual Charges

98,664

98,664

106,469

100,556

User Charges & Fees

44,303

44,303

44,303

8,591

Interest & Investment Revenue

5,153

5,153

5,153

1,759

Other Revenues

18,263

18,263

10,632

2,361

Grants & Contributions provided for Operating Purposes

14,184

14,335

14,243

3,258

RECURRENT REVENUE

180,567

180,718

180,800

116,525

 

 

 

 

Recurrent Expenditure

 

Employee Benefits & Oncosts

56,820

56,827

57,135

15,030

Borrowing Costs

8,814

8,814

8,773

1,101

Materials & Contracts

119,251

143,200

147,611

23,305

Depreciation & Amortisation

45,350

45,350

45,350

11,361

Other Expenses

15,614

15,614

15,501

2,486

Less: Capitalised Expenses

(66,745)

(88,767)

(93,208)

(12,942)

RECURRENT EXPENDITURE

179,104

181,038

181,162

40,341

 

 

 

 

 

NET OPERATING (DEFICIT) / SURPLUS

1,463

(320)

(362)

76,184

 

 

 

 

 

Capital Revenue

 

Capital Grants, Subsidies, Contributions and Donations

22,541

27,168

28,055

6,555

CAPITAL REVENUE

22,541

27,168

28,055

6,555

 

 

 

 

 

NET SURPLUS

24,004

26,848

27,693

82,739

 

2.    Approve the following budget adjustments:

·   $41,535 increase in the budgeted net operating deficit;

·   $889,282 increase in budgeted capital revenue to be received;

·   $4,440,978 increase in the budgeted level of capital expenditure;

·   $278,785 funding from cash reserves

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

At 8:17 pm, Cr Michael Adendorff left the meeting.

 

 

BS19/55          Business Incentive Policy Review - Post Exhibition

 

Executive Summary

At the Council meeting held on 12 September 2019, it was resolved to place the revised draft Business Incentive Policy and relevant Developer Contribution Plans on public exhibition.  These items have been on public exhibition for a period of 28 days with one submission being received by Council during this period.

 

The purpose of this report is to inform Council of the outcome of the public exhibition process and to seek adoption of the final revised Business Incentive Policy and the relevant Developer Contribution Plans.

 

2019/192

Resolved (Cr George Cecato / Cr Sally Townley)

That Council:

1.       Adopt the attached revised Business Incentive Policy (Attachment 1) and relevant Developer Contributions Plans (Attachments 2-6); and

2.       Inform the party who made the submission (Attachment 7) of the outcome.

3.       Undertake a Business Incentive Policy stakeholder awareness program.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

At 8:18 pm, Cr Michael Adendorff returned to the meeting.

 

 

 

BS19/56          Environmental Levy Policy - Post Exhibition

 

Executive Summary

At the Council meeting held on 25 July 2019, a resolution was passed to support the placement of the draft revised Environmental Levy Policy on public exhibition

 

The Policy was placed on public exhibition for a period of 28 days and representatives of external providers of Environmental Levy major strategic projects were also provided an opportunity for comment on the revised Policy.  Two submissions were received by Council.

 

The purpose of this report is to inform Council of the outcome of the public exhibition process and to seek adoption of the final draft revised Environmental Levy Policy.

 

2019/193

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council:

1.   Adopt the attached Environmental Levy Policy (Attachment 1); and

2.   Inform all parties who made submissions (Attachment 2) of the outcome.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS19/57          Coffs Harbour Airport Enterprise Park Update

 

Executive Summary

In November 2017, Council resolved to advance the initial stages of the development and seek ministerial approval for internal loan funding from the Water and/or Sewer Funds of $10.5 million.  The funding has been subsequently approved by the minister from the Sewer Fund and included in Council’s current and forward budgets.  At that time the full 98-lot development was estimated to require a total investment of $24 million.

 

This report provides an update on preliminary works, cost breakdown and funding.

 

2019/194

Resolved (Cr George Cecato / Cr Keith Rhoades)

That Council:

1.       Notes the report.

2.       Continues to seek grant funding for the Coffs Harbour Airport Enterprise Park Project from State and Federal Governments.

3.       Considers and adopts the recommendation as detailed in the confidential attachment to this report.

4.       That the results be made public when appropriate in keeping with standard procedure.

 

For:         Crs Knight, Adendorff, Arkan, Cecato, Rhoades, Swan and Townley

Against:  Cr Amos

 

The MOTION on being put to the meeting was declared CARRIED.

Carried

 

 

BS19/58          Sale of Shares in Southern Phone Company Limited

 

Executive Summary

In 2002, Southern Phone Company Limited (Southern Phone) was formed as part of the Federal Government’s Networking the Nation scheme. The company is currently owned by 35 local Councils with each Council holding the rights attached to one ordinary share and one preference share. Council’s initial investment in the Company in 2002 was a total of $2.

 

Southern Phone’s Board has received a proposal from AGL Energy Limited ABN 74 115 061 375 (AGL) to purchase all of the shares in Southern Phones. The offer from AGL is an all cash offer delivering $785,714 on the Council’s original investment of $2. The Council has the shares in Southern Phone currently valued at $544,163. Should the Council agree to sell the shares and the shares were sold it would result in a $241,551 profit on sale.

 

It is considered that the sale of the shares is in the financial interest of Council and it is therefore recommended that Council sell the shares.

 

2019/195

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.       Vote in favour of a special resolution to update the Southern Phone Company Limited company constitution, which is required to facilitate the AGL Transaction including to permit non-council shareholders of the Company, at the Extraordinary General Meeting of the Company scheduled to be held 2 December 2019.

2.       Sell its Southern Phone Company Limited Shares to AGL by entering a Share Sale Agreement and delegating authority to the General Manager to execute the related transaction documents, being the Limited Power of Attorney and Share Transfer Form.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – Sustainable Communities

 

NOM19/15      Christmas Carols Budget

 

Motion (Cr Tegan Swan / Cr Keith Rhoades)

That council utilise $2000 of the unexpended allocated funds for Rally, out of the appropriate marketing and events budget, to support the Sawtell and Woolgoolga Christmas celebrations. This is in addition to the already allocated $1000 from the Donations Program and external to the $1000 for Christmas decorations.

 

Approve in principle $3000 in total for each town centre from the applicable budgets to support the proposed celebrations in each town centres (Woolgoolga and Sawtell), pending receipt of a written request from them, outlining their project budgets and how the money is to be spent. The Chambers of Commerce will work with relevant community groups and businesses to deliver the events.

 

After discussion commenced, at 8:33 pm, Cr Michael Adendorff declared an interest and left the meeting.

General Manager left the meeting, the time being 8.50pm

Director Business Services assumed the chair.

General Manager returned to the meeting, the time being, 8.52pm

 

 

Motion put

2019/196

Resolved (Cr Sally Townley

 That the motion be put.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Motion

2019/197

Resolved (Cr Tegan Swan / Cr Keith Rhoades)

That council utilise $2000 of the unexpended allocated funds for Rally, out of the appropriate marketing and events budget, to support the Sawtell and Woolgoolga Christmas celebrations. This is in addition to the already allocated $1000 from the Donations Program and external to the $1000 for Christmas decorations.

 

Approve in principle $3000 in total for each town centre from the applicable budgets to support the proposed celebrations in each town centres (Woolgoolga and Sawtell), pending receipt of a written request from them, outlining their project budgets and how the money is to be spent. The Chambers of Commerce will work with relevant community groups and businesses to deliver the events.

 

 

Cr Amos gave notice of a Foreshadowed Motion.

 

For:         Crs Knight, Arkan, Rhoades, Swan and Townley

Against:  Crs Amos and Cecato

 

The MOTION on being put to the meeting was declared CARRIED.

Carried

 

The Motion was Carried, therefore the Foreshadowed Motion lapsed and was not able to be considered.

 

FORSHADOWED Motion

 

(Cr Paul Amos/

That Council provide a report on making substantial increases in Christmas allocations with regards to the town centres in the Local Government Area for villages other than Coffs Harbour central in 2020.

 

 

At 8:55 pm, Cr Michael Adendorff returned to the meeting.

 

 

 

NOM19/16      Development Applications - Two Tails Winery

2019/198

Resolved (Cr Tegan Swan / Cr Paul Amos)

That Council bring Development Application 0160/19 DA relating to Two Tails Winery at Nana Glen to full council for determination upon completion of assessment.

 

For:         Crs Knight, Adendorff, Rhoades, Swan and Townley

Against:  Crs Amos, Arkan and Cecato

 

The MOTION on being put to the meeting was declared CARRIED.

Carried

 

 

 

Directorate Reports - Sustainable Communities

 

SC19/53          Update to Flood Mapping Data Sets

 

Executive Summary

The Coffs Local Government Area (LGA) has over 13 coastal catchments with significant residential development, plus rural catchments such as the Orara River and Bucca Bucca Creek.  Council has collated flood information over the years from a variety of sources and of various quality.  Sources include flood studies undertaken by Council following the NSW Governments ‘Floodplain Development Manual’, Development Applications, Planning Proposals to amend the Local Environment Plan, or from work done by other agencies such as the Roads and Maritime Services (RMS).

 

Council’s online mapping tool available to the public hosts a range of mapping information, including the 100 year Average Recurrence Interval (ARI) flood extent, the flood planning level area, indicative flood areas, and 100 year ARI flood depths from Council’s flood studies.  The flood mapping layers are an ever evolving data set as new models are developed, existing models are revised and improved, and catchments change with new development and flood mitigation work.  As Council receives more up to date, accurate information from new flood studies and various other sources, it is imperative that this information is reflected on Council’s online mapping tool.

 

The report recommends Council endorse the draft updated flood mapping datasets and place them on public exhibition. It also recommends that the outcome of the exhibition is reported to Council at a future meeting.

 

2019/199

 

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council:

1.       Endorse the draft updated Flood Mapping Datasets and place them on public exhibition for a minimum period of 28 days.

2.       Note that a further report will be brought back to Council for consideration following the public exhibition.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/54          Northern Regional Planning Panel - Development Application No. 0742/19 - Educational Establishment (demolition, alterations and additions to an existing school) - Lot 12, DP 709701, St John Paul College, 421 Hogbin Drive, Coffs Harbour

 

Executive Summary

The purpose of this report is to advise that a development assessment report, prepared by Council, for Development Application No. 0742/19, has been lodged with the Northern Regional Planning Panel (NRPP).

The proposal provides for alterations and additions to an educational establishment (Saint John Paul College) including demolition (agricultural block and gymnasium), tree removal, earthworks and construction of a two storey library with a roof top terrace and two new school buildings and associated infrastructure works and upgrades (Blocks A to O).

The application is required to be determined by the NRPP pursuant to Clause 4 of Schedule 7 of the State Environmental Planning Policy (State and Regional Development) 2011.

A copy of the development assessment report that has been provided to the Panel is provided in the NRPP Assessment Report appended to this report as Attachment 1.  It is recommended that the content of this report be noted.

 

2019/200

Resolved (Cr George Cecato / Cr Sally Townley)

That Council note the report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI19/13           Review of Alcohol Restricted Zones

 

Executive Summary

Council is required to review and approve the re-establishment of Alcohol Free Zones and Special Event Alcohol Free Zones after a maximum of four years, pursuant to section 644B (4) of the Local Government Act.

 

This report also addresses a proposal for the establishment of new Alcohol Free Zones in Sawtell CBD and the modification of existing Alcohol Free Zones and Alcohol Prohibited Areas in the Jetty Foreshores to align with the upgrade completed in 2018.

 

Following consultation with the Coffs/Clarence Command, the Coffs Harbour Land Council and The Coffs Coast Liquor Accord, Council is advised that the listed alcohol free zones would serve as a control measure to mitigate alcohol related anti-social behaviour on roads, footpaths and public carparks and alcohol prohibited areas on Council reserves and parks.

 

2019/201

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

 

1.      Re-establish all existing Alcohol Free Zones (excluding any areas operating under a Council Outdoor Dining Licence) for a further maximum period of four years to 16 November 2023

 

2.      Re-establish the 24-hour Special Event Alcohol Free Zones for the Coffs Harbour Gold Cup Race Day for a further maximum period of four years to 16 November 2023 as indicated on Map

 

3.      Modify the existing Alcohol Prohibited Areas and Alcohol Free Zones in the Jetty Foreshores to align with the upgrade of the reserve and carparks in 2018. The Alcohol Free Zones will be established for a maximum of four years to 16 November 2023.

 

4.      Re-establish the 24-hour Special Event Alcohol Free Zones in various locations as listed for a further maximum period of four years to 16 November 2023 as follows:

 

4.1     24 hours from 6am New Year’s Eve and from 6am on Australia Day in the following locations:

 

·    The Jetty Area

·    City Square

·    Coff Street

·    Park Beach

 

4.2     24 hours from 6am on the first Thursday in August for the Coffs Gold Cup event in Howard Street, Coffs Harbour.

 

5.      Reject the application to establish additional Alcohol Free Zones in Sawtell CBD

 

All recommendations for alcohol restrictions are pursuant to the provisions of Section 644B(4) and Section 632A of the Local Government Act, 1993.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI19/14           Memorandum of Understanding between National Parks and Wildlife Services and Coffs Harbour City Council for the Joint Management of Coffs Coast Regional Park

 

Executive Summary

The Coffs Coast Regional Park (CCRP) was gazetted in October 2003. It is jointly managed by National Parks and Wildlife Services (NPWS) and Coffs Harbour City Council (CHCC) The Regional Park Board Trust was formed pursuant to the National Parks and Wildlife Act 1974 (NPW Act) and has responsibility for the care, control and management of the Regional Park, answerable to the Minister for National Parks and Wildlife.

 

A Memorandum of Understanding (MoU) between NPWS and CHCC was developed at the commencement of the agreement to establish a framework for cooperation and shared responsibility between each agency in jointly managing the area of the CCRP. It was agreed to review the Memorandum annually or as both parties agree, with a major review after five (5) years from the date of gazettal.

 

The updated MoU has not altered the original intended responsibilities of each agency, but rather:

 

·     Has improved the detail in relation to matters such as law enforcement and public relations.

·     That provision and maintenance of facilities, infrastructure and areas of open space must be in accordance with the Plan of Management.

·     That provision and maintenance of facilities, infrastructure, and areas of open space may be subject to environmental assessment by NPWS.

·     That master plans or precinct plans will be developed following community consultation and approved by the Trust Board.

 

2019/202

Resolved (Cr George Cecato / Cr Sally Townley)

That Council Approve the revised Memorandum of Understanding between National Parks and Wildlife Services and Coffs Harbour City Council for the Joint Management of Coffs Coast Regional Park.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Questions on notice

No questions on notice.

 

 

Matters of an Urgent Nature

 

MUN19/06      Waste Fees for Green Waste

 

Cr Townley requested that she be allowed to bring forward a motion regarding Council charges for greenwaste at the Englands Road Waste Management Facility as it relates to the current bush fire emergency.

 

PROCEDURAL Motion

2019/203

Resolved (Cr Sally Townley / Cr Tegan Swan)

That the business concerning waste fees for green waste be considered.

 

The Motion on being put to the meeting was carried unanimously.

 

The Mayor then indicated that the matter was of sufficient urgency in accordance with clause 9.3(b) of the Code of Meeting Practice.

Carried

2019/204

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

Delegate authority to the General Manager to exempt the community of the Coffs Harbour Local Government Area from fees and charges related to the disposal of household green waste transported to Councils Englands Road Waste Management Facility for the following four weekends comprising 16th and 17th November, 23rd and 24th November, 30th November and 1st December, 7th and 8th December. The loads must only contain household green waste being uncontaminated and not containing timber palings, treated timbers, palm trunks, logs, stumps or mixed waste.

 

 

At 9:17 pm, Cr John Arkan left the meeting.

At 9:25 pm, Cr John Arkan returned to the meeting.

 

At 9:25 pm, Cr Denise Knight left the meeting.

The Deputy Mayor assumed the Chair.

At 9:30 pm, Cr Denise Knight returned to the meeting.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

Close of Meeting

The Meeting closed at 9.31pm.

 

Confirmed: 12 December 2019

 

 

 

 

...................................................

Denise Knight

Mayor