Ordinary Council Meeting Minutes                                                  24 October 2019

  Crestclr

MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 24 October 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr George Cecato, Cr Tegan Swan

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil.

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land forever. We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

On behalf of Coffs Harbour City Council we would like to offer our condolences to Cr Townley.

Public forum

No public forum.

PRESENTATION

Jan-Michael Perez, Director Financial Audit Services from the Audit Office of NSW gave a presentation relating to item BS19/53 – Audited 2018/19 Annual Financial Statements.

Disclosure of Interest

No disclosures of interest.

Apologies

2019/179

Resolved (Cr Paul Amos / Cr Tegan Swan)

That an apology received from Councillor Townley and Councillor Arkan for unavoidable absence be received and accepted.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

                   LEAVE OF ABSENCE

2019/180

Resolved (Cr Paul Amos / Cr Tegan Swan)

That leave of absence as requested from Councillor Rhoades be approved.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

The General Manager left the room, the time being 5.09pm and the Director Business Services assumed his Chair.

 

Mayoral Minute

 

MM19/03        General Manager's Performance Review

2019/181

Resolved (Cr Denise Knight

That Council note the outcome of the General Manager’s Performance Review.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

The General Manager returned to the meeting, the time being 5.10pm.

 

Confirmation of Minutes

2019/182

Resolved (Cr Tegan Swan / Cr George Cecato)

That the minutes of the Ordinary Meeting held on 10 October 2019 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

BS19/53          Audited 2018/2019 Annual Financial Statements

 

Executive Summary

The audited Annual Financial Statements for 2018/2019 are being presented to meet legislative requirements under Section 419 of the Local Government Act in relation to their completion, audit and presentation.

 

The General Purpose Financial Statements and Special Purpose Financial Statements are the statements required to be produced by the Australian International Financial Reporting Standards whilst the Special Schedules contain additional information required by the Office of Local Government.

 

The final audited Financial Statements require certification by the designated signatories for the audit opinion and Conduct of the Audit Report to be issued, and for the Financial Statements to be then lodged with the Office of Local Government.

 

2019/183

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council:

1.         Approve the General Purpose Financial Statements – Statement by Councillors and Management and Special Purpose Financial Statements – Statement by Councillors and Management forms relating to the audited 2018/2019 Annual Financial Statements for completion by the designated signatories.

2.         Receive and adopt the audited 2018/2019 Annual Financial Statements.

The Motion on being put to the meeting was carried unanimously.

Carried

 

General Manager's Reports

 

GM19/26         2018/19 Audit and Risk Committee Report to Council

 

Executive Summary

The purpose of this report is to inform Council on the activities of the Audit and Risk Committee for the financial year ending 30 June 2019 (refer Attachment 1).  This report also reviews the attendance fees for the external independent members of the Committee and forecasts proposed changes in the legislative framework for the establishment and operation of future Audit, Risk and Improvement Committees.

 

2019/184

Resolved (Cr Paul Amos / Cr George Cecato)

That Council:

1.         Note the report of the Audit and Risk Committee for 2018/19.

2.         Endorse an increase in the attendance fees for each external independent member from $500 to $700 (excluding GST) per meeting, effective immediately.

The Motion on being put to the meeting was carried unanimously.

Carried

 

The Mayor acknowledged Barry Ford, Independent Chair of the Audit and Risk Committee.

Directorate Reports - Business Services

 

BS19/51          Bank and Investment Balances for September 2019

 

Executive Summary

Council’s Bank Balances and Investments as at 30 September 2019 totalled $222,108,293.50.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

2019/185

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council note the bank balances and investments totalling $222,108,293.50 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 September 2019.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS19/52          Monthly Financial Performance Report for the Month Ended 31 August 2019

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 August 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $85.0 million with the actual year to date being $87.5 million.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $88.8 million with $8.3 million expended to the end of August.

 

2019/186

Resolved (Cr Michael Adendorff / Cr George Cecato)

That Council note the Monthly Financial Performance Report for 31 August 2019.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Questions on notice

No questions on notice.

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

Close of Meeting

The Meeting closed at 5.13pm.

 

Confirmed: 14 November 2019.

 

 

 

 

...................................................

Denise Knight

Mayor