Ordinary Council Meeting Minutes                                                  10 October 2019

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 10 October 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence      Nil

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the traditional custodians of the land on which we meet, the Gumbaynggirr people, who have cared for this land since time immemorial.  We pay our respects to their Elders, past, present and emerging, and commit ourselves to a future with reconciliation and renewal at its heart.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Public forum

Time

Speaker

Item

5.00pm

Ellena, Catie & Freyja

For report NOM19/12 – Climate Emergency

5.05pm

Jeff Tomkinson representing the Coffs Coast Climate Action Group

For report NOM19/12 – Climate Emergency

 

Disclosure of Interest

Councillor

Items

Type of Interest

Cr George Cecato

SC19/52 Northern Regional Planning Panel – Development Application No. 0767/18DA – Subdivision (220 Residential Lots, Roads, Landscaping, Civil Infrastructure, Public Reserves & Residual Lot) – Lot 112, DP 1073791, Bambara Drive, Bonville

Pecuniary interest as he is a member of the NRPP that will determine this Development Application.

 

 

Apologies

No apologies.

 

 

LEAVE OF ABSENCE

No leave of absence.

 

 

Confirmation of Minutes

2019/171

Resolved (Cr John Arkan / Cr Sally Townley)

That the minutes of the Ordinary Meeting held on 26 September 2019 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

NOTICE OF MOTION – SUSTAINABLE COMMUNITIES

 

 

NOM19/12      Climate Emergency

 

Motion (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.       Acknowledge we are in a state of climate emergency that requires urgent action by all levels of government, including local Councils.

2.       Declare a Climate Emergency.

3.       Reaffirm its own commitment to emission reduction and renewable energies.

4.       Receive a report detailing Council’s progress towards meeting its 2020 targets for emission reduction and renewable power.

5.       Receive a report outlining options for accelerating the CHCC Renewable Energy and Emissions Reduction Plan (REERP).

 

Amendment

2019/172

RESOLVED (Cr Paul Amos / Cr Keith Rhoades)

1.         Coffs Harbour City Council pursues and activates measures within its control to reduce global warming and, in doing so, acknowledges global warming as an issue to be addressed on a local, as well as global, scale.

2.         Council review its current Climate Change Policy and provide the Councillors with a briefing Including on the impacts for Sulphur Hexafluoride (SF6).

3.       Receive a report detailing Council’s progress towards meeting its 2020 targets for emission reduction and renewable power.

4.       Receive a report outlining options for accelerating the CHCC Renewable Energy and Emissions Reduction Plan (REERP).

 

Councillor Townley tabled a petition for Coffs Harbour City Council to declare a climate emergency.

 

For:         Crs Knight, Adendorff, Amos, Arkan, Cecato, Rhoades and Swan

Against:  Cr Townley

 

The amendment on being put to the meeting was carried.  It then became the MOTION and on being put to the meeting was declared carried.

 

For:         Crs Knight, Adendorff, Amos, Arkan, Cecato, Rhoades and Swan

Against:  Cr Townley

Carried

 

 

General Manager's Reports

 

GM19/25         2019 Disclosure of Interest by Councillors and Designated Persons

 

Executive Summary

Section 449(3) of the Local Government Act 1993 requires Councillors (and designated persons) who hold that position on 30 June in each year to lodge a “Disclosures by Councillors and Designated Persons Return”.  All Councillors who held office at 30 June and designated persons, should have lodged such a return with their General Managers by 30 September 2019.  Under the Act, these returns are to be tabled at the first Council meeting following the last day for lodgement.

 

2019/173

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council note the Register of Disclosures by Councillors and designated persons for the period July 2018 – June 2019, as tabled.

 

The Motion on being put to the meeting was carried unanimously.

Carried

Directorate Reports - Business Services

 

BS19/49          Monthly Financial Performance Report for the Month Ended 31 July 2019

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 July 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $90.3M with the actual year to date being $92.4M.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $88.8M with $3.6M expended to the end of July.

 

2019/174

Resolved (Cr Michael Adendorff / Cr George Cecato)

That Council note the Monthly Financial Performance Report for 31 July 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS19/50          Coffs Harbour Airport Master Plan Update 2019

 

Executive Summary

The Coffs Harbour Airport (CHA) Master Plan is the key planning document for the management and operation of the CHA. Its adoption and implementation will contribute significantly to the future success of the airport.  This report presents to Council the CHA Master Plan Update 2019 and recommends the adoption of the Plan.

 

2019/175

Resolved (Cr Sally Townley / Cr Tegan Swan)

That the draft Airport Master Plan Update be placed on public exhibition for a period of 28 days.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

Directorate Reports - Sustainable Communities

 

SC19/50          Draft Lifeguard Service Strategic Plan

 

Executive Summary

The Draft Lifeguard Service Strategic Plan has been developed to guide the future operations and development of Council lifeguard services.  The plan includes recommendations and priorities for infrastructure improvements and service enhancements in order to meet anticipated increasing service requirements and industry trends.

Council contracted Locale Consulting to prepare the Draft Lifeguard Service Strategic Plan in consultation with relevant internal and external stakeholders. The need for a Lifeguard Service Strategic Plan is identified within Council’s Delivery Program and Operational Plan.

Council’s Lifeguard Service delivers three core services; (1) Beach and Water Safety, (2) Emergency Response, and (3) Education. The existing services are well regarded, however there are a number of demographic and industry trends which place pressure on current and future service needs.  These include but are not limited to population growth, increased visitation to beaches of both locals and visitors, upgraded foreshore areas, number of people from culturally and linguistically diverse (CALD) backgrounds, an ageing population and increasing number of retirees.  It is expected that the traditional beach use, predominantly at surf beaches on weekends, is likely to change to greater weekday and non-surf beach locations. Changing industry trends including alternative service delivery methods, such as observation without flags and use of innovative technology, have been considered and addressed.

The purpose of this report is to seek Council approval to place the Draft Lifeguard Service Strategic Plan on public exhibition for a period of 28 days for broader community comment.

 

2019/176

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.       Endorse the Draft Coffs Harbour City Lifeguard Service Strategic Plan 2019-2024 for public exhibition for a period of 28 days.

2.       Receives a further report on the outcomes of the public exhibition process.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SC19/51          Community Participation and Engagement Plan - Draft

 

Executive Summary

The Draft Community Participation and Engagement Plan has been prepared to comply with a new requirement under the Environmental Planning and Assessment Act 1979 that all applicable NSW planning authorities, including councils, prepare a Community Participation Plan (CPP) to make it clearer and easier for the public to understand how they can participate in planning decisions. The Department of Planning, Industry and Environment have requested that all CPPs be in place and published on the ePlanning portal by 1 December 2019. 

The Draft Community Participation and Engagement Plan also aims to meet the forthcoming expected amendments from the Local Government (Governance and Planning) Bill 2016, which are expected to require Councils to establish and implement a community engagement strategy for engagement with the local community when developing its plans, policies and programs and for the purpose of determining its activities.

This report seeks Council endorsement to publicly exhibit the draft Community Participation and Engagement Plan and draft Coffs Harbour Development Control Plan 2015 – Amendment No. 16 (Community Participation and Engagement Plan) as shown at Attachment 1 and 2.

 

2019/177

Resolved (Cr Denise Knight / Cr Paul Amos)

That Council:

1.       Endorse and publicly exhibit the draft Community Participation and Engagement Plan (Attachment 1) for a minimum period of 28 days subject to amending the Public Notification Protocols for Development Applications to include not only adjoining owners, but also including adjoining plus two.

2.       Endorse and publicly exhibit draft Coffs Harbour Development Control Plan 2015 – Amendment No. 16 (Community Participation and Engagement Plan) (Attachment 2) for a minimum period of 28 days.

3.       Consider a further report, outlining the outcomes of the public exhibition process for the Draft Community Participation and Engagement Plan and draft Coffs Harbour Development Control Plan 2015 – Amendment No. 16 (Community Participation and Engagement Plan).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

At 5:58 pm, Cr George Cecato left the meeting.

At 5:58 pm, Cr Tegan Swan left the meeting.

 

 

 

SC19/52          Northern Regional Planning Panel - Development Application No.0767/18DA - Subdivision (220 Residential Lots, Roads, Landscaping, Civil Infrastructure, Public Reserves & Residual Lot) - Lot 112, DP 1073791, Bambara Drive, Bonville

 

Executive Summary

The purpose of this report is to advise that a development assessment report, prepared by Council, for Development Application 0767/18DA, has been lodged with the Northern Regional Planning Panel.

The proposed development is for a Subdivision (220 Residential Lots, Roads, Landscaping, Civil Infrastructure, Public Reserves & Residual Lot) at Lot 112 DP 1073791, Bambara Drive, Bonville.

The development constitutes a ‘coastal subdivision’ for the purposes of Clause 8 (1)(b)(ii) of State Environmental Planning Policy (State and Regional Development) 2011. In accordance with Clause 8 (1)(b)(ii) the subject land is considered a ‘sensitive coastal location’ because it meets part (f)(iii) of the definition, being land that is within 100 metres of land reserved under the National Parks and Wildlife Act 1974. Accordingly, the development is required to be determined by the Northern Regional Planning Panel and not Council.

A copy of the development assessment report that has been provided to the Panel is appended to this report.  It is recommended that the content of this report be noted.

 

2019/178

Resolved (Cr Keith Rhoades / Cr John Arkan)

That Council note the report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

At 5:59 pm, Cr George Cecato returned to the meeting.

At 5:59 pm, Cr Tegan Swan returned to the meeting.

 

The Director Business Services in his role as Chair, read the resolution of item SC19/52 Northern Regional Planning Panel – Development Application No. 0767/18DA – Subdivision (220 Residential Lots, Roads, Landscaping, Civil Infrastructure, Public Reserves & Residual Lot) – Lot 112, DP 1073791, Bambara Drive, Bonville.

 

 

Questions on notice

No questions on notice.

 

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

 

Close of Meeting

The Meeting closed at 6.01pm.

 

Confirmed: 24 October 2019.

 

 

 

 

...................................................

Denise Knight

Mayor