Coffs Harbour City Council

14 August 2019

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 22 August 2019

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Public Forum

4.         Disclosure of Interest

5.         Apologies

6.         Leaves of Absence

7.         Mayoral Minute

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Questions On Notice

19.      Matters of an Urgent Nature

20.      Consideration of Confidential Items (if any)

21.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM19/20         North Coast Regional Botanic Garden Advisory Committee - Appointment of Committee Members........................................................... 3

Notices of Motion Business Services

NOM19/08      Peer Review of Council's Long Term Financial Plan and Debt Portfolio................................................................................................................. 6

Directorate Reports - Business Services

BS19/38          Bank and Investment Balances for July 2019.......................................... 8

BS19/39          Sale of Land for Unpaid Rates..................................................................... 29

BS19/40          Transfer of 50 Minorie Drive, Toormina to Toormina Community Preschool Incorporated............................................................................... 47

BS19/41          Acquisition of Easement for Water Supply - Lot 3 DP 1244528, 643 Coramba Road, Karangi................................................................................... 53

Directorate Reports - Sustainable Communities

SC19/33          Coffs Harbour Local Growth Management Strategy - Chapters 1 to 4 'Strategic Approach' - Post Exhibition.................................................. 57

SC19/34          Local Growth Management Strategy Chapter 6 - Large Lot Residential Lands - Post Exhibition.......................................................... 149

SC19/35          Development Application No. 0415/19 - Seniors Housing - Lot 591 and 592 DP543750, No 5-7 Beach Street, Woolgoolga.................................. 212

SC19/36          2017-2021 Delivery Program - January to June Six-Monthly Progress Report................................................................................................................... 267

SC19/37          2019/20 Arts and Cultural Development Grants Program............ 314

SC19/38          Stronger Country Communities Fund - Round 3................................ 322

Directorate Reports - Sustainable Infrastructure

SI19/12           Amendment to Alcohol Free Zone in City Square, Harbour Drive Coffs Harbour.................................................................................................. 333   


GM19/20      North Coast Regional Botanic Garden Advisory Committee - Appointment of Committee Members

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      B.2 A community achieving its potential

Attachments:              Nil

 

Executive Summary

Nominations for Council Committee members require a resolution by Council.

 

On 9 May 2019 Council endorsed the Terms of Reference for the North Coast Regional Botanic Garden (NCRBG) Advisory Committee and resolved to receive a further report to endorse the community representatives and Friends of the NCRBG representatives on the advisory committee.  This report brings the proposed Advisory Committee representatives to Council for consideration and endorsement.

 

 

Recommendation:

That Council:

1.       Appoints Ms Alice Baker and Mr Greg Elks to the North Coast Regional Botanic Garden Advisory Committee

2.       Note the two (2) Friends of the NCRBG members nominated to the North Coast Regional Botanic Garden Advisory Committee

 

Report

Description of Item:

As part of the normal functioning of Council Committees, community members are nominated to fill vacant positions.  For nominees to be appointed, they need to be resolved by Council.

 

On 9 May 2019 Council resolved to endorse the Terms of Reference for the NCRBG Advisory Committee and receive a further report to endorse committee members.  Council advertised for expressions of interest between 9 June and 12 July 2019 to fill the two available community member roles.  Council received applications from Ms Alice Baker and Mr Greg Elks.  Both have been nominated as their experience will be valuable to the committee.

 

The Friends of the NCRBG have nominated Mr Ken Dover and Ms Lindy Hills (Friends of the NCRBG President) to represent the Friends on the Advisory Committee.

Issues:

There were only two applications received for the two community representatives for the Advisory Committee.  However, both applicants have demonstrated skills, knowledge and expertise that will be valuable for drafting the NCRBG Plan of Management.


 

Options:

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation provided to Council by rejecting a nomination, and then adopt.

3.    Reject the recommendation provided to Council.

 

Note:  Council can reject any or all of the nominations however, as only two applications were received, rejecting any or all nominations would result in the Advisory Committee operating with vacancies or delay the project while further representatives are sought.

Sustainability Assessment:

•     Environment

There are no environmental issues associated with this report.

•     Social

Appointing community members to Council committees also recognises and uses the valuable contribution the community makes for the effective provision of Council’s functions.

•     Civic Leadership

This approach is consistent with the Council’s MyCoffs Community Strategic Plan:

 

-    A.1 A vibrant and inclusive place.

-    B.2 A community achieving its potential.

•     Economic – Broader Economic Implications

The Advisory Committees role in developing a Plan of Management will directly correlate with positive economic outcomes for the NCRBG and the community.

•     Economic - Delivery Program/Operational Plan Implications

Council committees strive to be self-funding but most require a contribution from Council and this is resolved within Council’s Operational Plan and budget setting process.  The time and assistance given to Council by volunteers represents significant cost savings to the organisation.

Risk Analysis:

There are no specific risks associated with the appointment of committee members.

Consultation:

Council has previously consulted widely on the development of a strategic planning instrument for the NCRBG and the outcome of that consultation will be used to inform the development of the NCRBG Plan of Management.

Related Policy, Precedents and / or Statutory Requirements:

S 355 and s377 Local Government Act 1993

Implementation Date / Priority:

Immediate.

Conclusion:

That Council endorses the recommendations within this report.

 

 

  


NOM19/08   Peer Review of Council's Long Term Financial Plan and Debt Portfolio

Attachments:          Nil

 

Motion:

Councillor Townley has given notice of her intention to move the following:

That Council:

 

1.    “Authorise the engagement of a suitably qualified financial accounting consultant to:

 

a.   Independently peer review Council’s LTFP based on known commitments, including projections as they relate to the current and projected loan portfolio, and

 

b.   Independently peer review Council’s ability to service the debt portfolio, inclusive of a proposed borrowing of $46M for the Cultural and Civic Space project, and report on Council’s overall borrowing capacity.”

 

2.    Receive a comprehensive report detailing expected long term costs and outgoings for the proposed Cultural and Civic Space.

 

3.    Continue to receive regular and comprehensive financial updates on the project."

 

 

Rationale:

“The Cultural and Civic Space project is of great interest and importance to the community.  Council has undertaken considerable financial analysis but having an independent review will add another layer of confidence and also transparency.

 

Setting the proposed loan into Council’s total loan commitments will add context as to Council’s position regarding debt service capacity.

 

The long term financial impact of the project is important, not just in terms of repayments and interest, but also expected outgoings, depreciation, maintenance, refurbishment schedules etc.  A detailed analysis of this will inform Councillors and the public.

 

Regular and detailed updates are also of importance to Councillors and the public.”

Staff Comment:

The Council is able to engage an external accounting firm to undertake a review of the Council’s financial forecasts which have been utilised in the decision making process for the Cultural and Civic Space project and the ability for the Council to be able to service the debt portfolio, including the forecast borrowing for the Cultural and Civic Space project inclusive of Council’s future borrowing capacity. It is expected that the cost of this engagement could be funded from within the Internal Audit Budget already provided by Council.

 

The provision of a comprehensive report detailing expected long term costs and outgoings for the proposed Cultural and Civic Space project will be limited by the fact that the project is currently at schematic design phase. This level of design gives the Council the ability to provide estimates on costs and outgoings but does not allow for specific costings for such things as cleaning, electricity use, water use, etc.

 

It is expected that these reports could be provided to Council within two months of a resolution being passed.

 

As with any major project, the Council will receive regular financial reports on the project. However, given the significance of the project, it would be proposed that as part of the monthly financial report presented to the Council, there would be a specific part of the report dedicated to providing information on the progress of the project and the financial information relating to the project once construction is commenced.

  


BS19/38       Bank and Investment Balances for July 2019

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/38   Investment Performance Report for the Month Ended 31 July 2019  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 July 2019 totalled $214,366,500.40.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

 

Recommendation:

That Council note the bank balances and investments totalling $214,366,500.40 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 July 2019.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 July 2019 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance. It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements, which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for July 2019 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government Investment Policy Guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 July 2019, it is noted that the total bank and investment balance was $214,366,500.40 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie, AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 

 


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BS19/39       Sale of Land for Unpaid Rates

Author:                        Section Leader Financial Support

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/39   General Managers Certificates  

 

Executive Summary

Within the Coffs Harbour LGA there are 13 properties that are small parcels of closed roads that have over 10 years of outstanding rates and charges in the amount of $133,957.11.

 

In accordance with Council’s Sale of Land to Recover Unpaid Rates and Charges Policy and Section 713 of the Local Government Act, Council may commence the sale of land process to recover these outstanding amounts at public auction if Council is unable to enter into an acceptable payment arrangement with the owners or receive payment in full.

 

Council staff have made further unsuccessful attempts to contact the property owners to recover the outstanding rates and charges therefore it is recommended that Council now proceed with the sale of land process.

 

 

Recommendation:

That Council:

1.   In accordance with Section 713 of the Local Government Act 1993, sell the following properties for unpaid rates and charges:

1.1.       Eastern Dorrigo Way, Ulong (Lot 2 DP 113534),

1.2.       Park Avenue, Coffs Harbour (Lot 1 DP 135184),

1.3.       Bonville Street, Coffs Harbour (Lot F DP 23941)

1.4.       Central Bucca Road, Bucca (Lot 1 DP 822796)

1.5.       Scarborough Street, Woolgoolga (Lot 2 DP 320853)

1.6.       Tramway Drive (ROW), Woolgoolga (Lot 1 DP 956226 Lot 24 DP 259758)

1.7.       Alexander Street, Nana Glen (Lot 23 Sec 3 DP 8130)

1.8.       Battery Road, Nana Glen (Lot 207 DP 752808)

1.9.       Eastern Dorrigo Way, Ulong (Lot 5 DP 113534, Lot 6 DP 113534, Lot 7 DP 113534, Lot 8 DP 113534)

1.10.     Gundagai Street, Coffs Harbour (Lot 1 DP 449913)

1.11.     Englands Road, North Boambee Valley (Lot 2 DP 129036, Lot 3 DP 129036)

1.12.     Lyons Road, Toormina (Lot 5 DP 245695, Lot 8 DP 245695)

1.13.     Eastern Dorrigo Way, Ulong (Lot 4 DP 246940)

2.   Notify all person(s) having an interest in the land of the sale.

3.   Places an advertisement for the auction in the NSW Government Gazette, Coffs Coast Advocate, Woolgoolga Advertiser and on Council’s website, noting that the advertisement will conform to the provisions of Section 715(1) of the Local Government Act 1993.

4.   Delegate the General Manager authority to set a reserve sale price for each property listed in the Confidential Attachment 1, in consultation with an approved Real Estate Agent, with the reserve to be set having regard to all relevant legislative and common law considerations.

5.   Withdraw properties from sale if unpaid rates and charges are paid in full or a satisfactory arrangement is entered into, where unpaid rates and charges (including extra charges) overdue for more than five (5) years will be required to be paid in full and the remaining outstanding balance to be paid within 12 months of the date of the arrangement being made.

6.   Authorise for properties which do not sell at auction to be offered for sale by private treaty having regard to the provisions of Section 716 of the Local Government Act 1993.

7.   Notes that the public auction date must be between three and six months after the advertisement is published in the NSW Government Gazette.

 

Report

Description of Item:

At its meeting held on 13 June 2019, Council considered a report and resolved (resolution 2019/89) to commence sale of land proceedings to recover unpaid rates and charges on 13 properties.  Further attempts to have the owners of these properties to either pay the outstanding amounts due in full or to enter into an appropriate arrangement with Council have been made.  However, contact has not able to be made due to most properties now being part of deceased estates.  Consequently, all 13 properties’ rates and charges remain outstanding.

 

Section 713 (1) of the Local Government Act 1993 (the Act) provides that Council is empowered to effect sale of land for unpaid rates and charges when:

 

(a)     in the case of vacant land, it has remained unpaid for more than one year, or

(b)     in the case of any other land, it has remained unpaid for more than five years,

 

The properties listed in the attached General Managers Certificates have outstanding rates and charges within the meaning of Section 713 of the Local Government Act.  As at 12 July 2019, the current rates and charges debt that is attributable to these properties total $133,957.11.

Issues:

The properties as detailed in the attached General Manager’s Certificates, have rates and charges outstanding for 10 years or greater.

 

Under Section 713 (3) of the Act:

 

The Council must not sell any such land unless the general manager or the public officer certifies in writing:

 

(a)     what rates and charges (including overdue rates and charges) are payable on the land, and

(b)     when each of those rates and charges was made and how it was levied, and

(c)     when each of those rates and charge became payable, and

(d)     what amounts are payable by way of overdue rates and charges on the land, and

(e)     what amounts are payable by way of rates and charges (other than overdue rates and charges) on the land.

 

Under Section 715 of the Act:

 

Notice of Proposal to sell land:

 

(1)     Before selling land under this division, council must:

a.    fix a time and place for the sale, and

b.    give notice of the proposed sale by means of an advertisement published in the Gazette and in:

i.   a newspaper circulating in the area or part of the area in which the land is situated that is published in print form at intervals not exceeding 26 days, or

ii.  a manner that the council is satisfied is likely to bring the notice to the attention of persons who may be interested in purchasing the land, and

c.    take reasonable steps to ascertain the identity of any person who has an interest in the land, and

d.    Take reasonable steps to notify each such person (and the Crown, if the land concerned is owned by the Crown) of the council’s intention to sell the land under this Division.

 

(1A)   The time fixed for the sale must be no earlier than three months or no later than six months after the date on which the advertisement is first published in the manner determined by the council in accordance with this section.

 

(1)     If, before the time fixed for the sale:

a.    all rates and charges payable (including overdue rates and charges) are paid to the council, or

b.    an arrangement satisfactory to the council for payment of all such rates and charges is entered into by the rateable person,

the council must not proceed with sale.

 

Under Section 716 of the Act:

 

Sale of Land by public auction:

 

(1)     Any sale of land under this Division must be by way of public auction, except as provided by this section.

(2)     Land that fails to sell at public auction may be sold by private treaty.

(3)     Land may be sold under this Division to the council, a councillor, a relative of a councillor, a member of staff of the council or any relative of a member of staff of the council in the case of sale by public auction, but may not be so sold in the case of sale by private treaty.

 

At the conclusion of the public auction, and once settlement of purchased properties has occurred, sale proceeds will be allocated between the overdue rates and charges.  All expenses incurred by Council in connection with the land sale; including advertising, solicitor and real estate agent costs, are added to the amount owing to council.

 

Any surplus funds are returned to the ratepayer.  If the ratepayer cannot be located, the surplus funds will be sent to the Office of State Revenue as unclaimed monies.  Any property debts remaining will be written off after the presentation to Council.

Options:

The following options are available to Council:

 

1.   Adopt the recommendation provided to Council.  This will allow Council officers proceed with the sale of land at public auction.

2.   Amend the recommendation provided to Council and then adopt.  Depending of the nature of the amendment, this may have an impact on the recoverable amount available to Council.

3.   Reject the recommendation provided to Council.  The land parcels listed in the attached General Managers Certificates are all small parcels of closed road that were not captured at the time larger parcels surrounding them were sold.  The rates and charges will likely continue to be unrecoverable until sold. This will continue to have an impact on Council’s cash flow.

Sustainability Assessment:

•     Environment

There are no environmental impacts from this report.

•     Social

In undertaking the sale of land process, Council will ensure that all effected residents including adjoining owners, are treated fairly.

•     Civic Leadership

Rates and charges are an essential component of Council’s revenue which fund works and services aimed at achieving the objectives of the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Overdue outstanding rates and charges reduce cash flow for Council.  Council’s outstanding rates and charges ratio as at 30 June 2019 was 5.48%.

 

Subject to the properties selling, all costs associated with the sale of these properties can be recovered from the sale proceeds.

 

The settlement of the unpaid rates through sale of the property at public auction allows Council to recover the outstanding debt and for the land parcels to become revenue recoverable properties again, thereby contributing the funding of Council’s service delivery to the community.

•     Economic - Delivery Program/Operational Plan Implications

There are no significant current Delivery Program or Operational Plan implications; however, the rates and charges that were raised in the prior years for these properties have not been recovered to date.

Risk Analysis:

In accordance with legislation, rates and charges are required to be levied by Council.  Failure to recover these amounts has a detrimental effect on Council’s ability to deliver essential services.

Consultation:

Council staff attempted to contact the property owners by mail using current known mailing addresses and consulted with an external recovery agency to seek advice on further options available to make contact.

Related Policy, Precedents and / or Statutory Requirements:

-     Debt Recovery Policy

-     Sale of Land to Recover Unpaid Rates and Charges Policy

Implementation Date / Priority:

In accordance with Section 715 (1A) of The Act, the auction date must be between three and six months of the publication in the Government Gazette.

Conclusion:

This report seeks Council resolution to proceed to sale at public auction to recover the outstanding rates and charges for the 13 properties listed in the attached General Manager’s Certificates.  The listed properties will be withdrawn from sale only If satisfactory payments arrangements are made with Council staff or payment made in full.

 

 

 


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BS19/40       Transfer of 50 Minorie Drive, Toormina to Toormina Community Preschool Incorporated

Author:                        Team Leader Property Development

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/40   Location of 50 Minorie Drive, Toormina

ATT2  BS19/40   Trust Deed  

 

Executive Summary

Council accepted the transfer of a parcel of land known as 50 Minorie Drive, Toormina from Toormina Holdings Pty Ltd so that Council could act as trustee for the Toormina Preschool Association in 1975.  The property has been operated as a Preschool by this body since this date.  The original transfer of the land was subject to a Trust Deed which was executed by Council on 23 October 1975.  This document effectively placed Council in the position of holding the property in trust and gave the Preschool the authority to direct transfer of the property.  Council has received correspondence from the legal representative of Toormina Community Preschool Incorporated requesting transfer the property to its ownership.  This report requests the formal approval of Council to complete the transfer in line with the Preschool’s request.

 

Recommendation:

That Council:

1.    Approve the transfer of 50 Minorie Drive, Toormina to Toormina Community Preschool Incorporated in accordance with the Trust Deed.

2.    Note that each party will pay their own costs in relation to this matter.

3.    Execute all documents necessary to facilitate the matter under the common seal of Council.

 

Report

Description of Item:

Council accepted the transfer of a parcel of land known as 50 Minorie Drive, Toormina from Toormina Holdings Pty Ltd who were the original developer of land in this area.  The property comprises a commercially zoned parcel of land having an area of approximately 1,343 square metres.  Constructed on the site is a single level well maintained brick building which has been operated as a preschool for over 40 years.  The attached plan shows the location of the property which is situated to the south of the Toormina Gardens Shopping Centre.

 

The land is described legally at Lot 2 in DP 579023 and is zoned B2 Local Centre under the provisions of Coffs Harbour LEP 2013.

 

The original transfer of the land was subject to a Trust Deed (attachment 2) which was executed by Council on 23 October 1975.  This document effectively placed Council in the position of holding the property in trust on behalf of the Preschool who at the time were an association and later became an incorporated body.  The Trust Deed gives the Preschool the authority to direct the transfer of the property as it wishes in so far as it had been the transferee originally.  Council has received correspondence from the legal representative of Toormina Community Preschool Incorporated on 9 March 2016 requesting transfer the property to its ownership.

 

Council staff in the process of investigating the matter determined that with the introduction of the Local Government Act, 1993 the property was incorrectly classified as Community Land at the time.  This classification does not permit the transfer or sale of property generally and as such the property needed to be re-classified to facilitate the Preschools request.  This was completed recently with a report to Council on 22 November 2018 with a resolution that Council approve Planning Proposal PP_2018_COFFS_002_00.  Council formally resolved to support the planning proposal and reclassification of the land from Community Land to Operational Land.  The formal re-classification of the land was finalised by Coffs Harbour LEP amendment No.17 on 11 January 2019 as confirmed within Government Gazette 2019 No.1.  The Preschool has been formally advised of this change.

 

Now that the reclassification is complete, Council is in a position to transfer the land to the Preschool in line with their request.

Issues:

There are no issues associated with this matter.  The Council by determining to transfer the land to the Preschool will be acting in accordance with the Trust Deed that it executed in 1975.

Options:

Council has two options available:

 

1.    To transfer the land to the Preschool in line with the Preschool’s request.

2.    To retain the land and not transfer it to the Preschool.

 

Should Council not transfer the land it may have to challenge the terms and intent of the Trust Deed should the Preschool take legal action to enforce their rights under the document.

Sustainability Assessment:

•     Environment

The property comprises a fully developed preschool and associated facilities with little or no natural areas.  The transfer will have no environmental impacts as this is a change of ownership only.

•     Social

Transfer of the preschool will have no major adverse consequences.  The Preschool will continue to operate as is does now but will be owned directly and be controlled by the Incorporated body that currently operates the centre.  Whilst the transfer will result in a loss of control by Council the process fulfils the requirements of the Trust Deed.

•     Civic Leadership

Council would be proceeding in good faith under the terms off the Trust Deed.  The transfer of the property will provide the Preschool with a property that it originally obtained from the developer of this locality at a nominal price.  Council’s involvement has been to hold the land in trust for the Preschool.

•     Economic – Broader Economic Implications

There will be minimal impact as a result of the transfer.

•     Economic - Delivery Program/Operational Plan Implications

Council will be responsible for its legal costs in relation to the conveyance of the property.  These costs are expected to be no more than $1,500 and can be accommodated within Councils current approved budget.

 

The transfer of the land is proposed for one dollar in accordance with the Trust Deed.

Risk Analysis:

The risk in relation to this matter is considered insignificant.

Consultation:

All internal stakeholders have been consulted and no issues have been raised that would suggest the transfer should not proceed.

Related Policy, Precedents and / or Statutory Requirements:

Section 377(1) (H) of the Local Government Act 1993 requires the formal approval of Council in regard to the sale or exchange or surrender of land.

 

The land to be transferred is now classified as Operational Land as of 11 January 2019 via Coffs Harbour LEP amendment No.17.  Operational Land can be disposed of by Council via sale or transfer and is not bound by the restrictions imposed by Section 45 of the Local Government Act, 1993.

Implementation Date / Priority:

This matter will be actioned immediately upon a resolution of Council.

Conclusion:

The report addresses the transfer of 50 Minorie Drive, Toormina to its current occupier and operator being Toormina Community Preschool Incorporated.  Council has held this property as trustee since 1975 and the Trust Deed affords the Preschool the option of having Council transfer the land at its direction.  The Preschool have requested the transfer of the land to its ownership and the recommendation of this report is to accept this request.  Once completed Council will have no ownership of the property and it will be wholly controlled by the Preschool.

 

 

 


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BS19/41       Acquisition of Easement for Water Supply - Lot 3 DP 1244528, 643 Coramba Road, Karangi

Author:                        Team Leader Property Development

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/41   Plan showing location of water main easement  

 

Executive Summary

Council completed a duplication of the water main that connects Karangi Dam with Red Hill Reservoir to the west of Coffs Harbour in 2017.  This project included the construction of a new 600mm water main and now that it’s complete the security of Coffs Harbour’s water supply has been considerably improved.  As part of the project, easements were required over a number of properties upon which Council have no current tenure to protect the new works.  Negotiations have been ongoing with one of the property owners now for two years and an agreement has recently been reached.

 

 

Recommendation:

That Council:

1.    Authorise payment of $1,000 inclusive of GST to the owners of Lot 3 DP 1244528, 643 Coramba Road, Karangi as compensation for the transfer of an easement to Council for water supply 5 metres wide as described in this report.

2.    Authorise payment of all costs associated with the acquisition, including reasonable legal expenses, survey, mortgagee consent fees and registration expenses.

3.    Execute under seal if necessary all documents to facilitate this matter.

 

Report

Description of Item:

Council completed a duplication of the water main that connects Karangi Dam with the Red Hill Reservoir to the west of Coffs Harbour in 2017.  The project included the construction of a new 600mm water main over Lot 3 DP 1244528 comprising a large rural property known as 643 Coramba Road, Karangi.

 

Now that the construction works are complete Council require easements to be created over all properties affected by the new pipeline.  This will enable Council formal and legal access to the infrastructure and the ability to maintain the works in the future.  The transfer of an easement will also facilitate compensation to be paid for the impact to the properties.  The easement transfers will also encumber the Title to the affected properties providing advice to future and successive owners.

 

The easement proposed over 643 Coramba Road at Karangi is to be 5 metres wide and will be located as shown by yellow highlight on the plan attached to this report.

 

The area of the easement is approximately 107.8 square metres and it will be located on part of the property zoned RU2 Rural Landscape under the provisions of Coffs Harbour Local Environment Plan (LEP) 2013.  This part of the property is generally postural land and the parent property is a large rural holding with a land area of some 32.1 hectares.

Issues:

The pipeline project was completed some two years ago and the transfer of the easement will finalise an outstanding requirement of the project.  This process will fairly compensate the owners of the property for the impact of the works.

 

Councils qualified valuer has negotiated the acquisition and considers the agreed terms to be fair and reasonable to the parties.

Options:

Council has two options:

 

1.    Complete the acquisition as recommended.

2.    Do not proceed with the acquisition which would leave the owners without compensation for the impact of the pipeline on their property.

Sustainability Assessment:

•     Environment

The acquisition will have little impact on the environment.  All environmental issues were considered as part of the project works which have now been completed.

•     Social

There are no adverse issues in relation to this aspect.

•     Civic Leadership

Council will show leadership in regard to the completion of the project in line with standard procedures and the matter will meet the principles within Councils 2030 Community Strategic Plan which promotes continued investment and improvement to local infrastructure.

•     Economic – Broader Economic Implications

There will be minimal impact as a result of the acquisition.

•     Economic - Delivery Program/Operational Plan Implications

Council has allocated an amount within the current budget for the completion of this project. The total cost of this acquisition including all matters is estimated to be in the order of $3,000.

Risk Analysis:

The risk in relation to this matter is assessed as minor and insignificant.

Consultation:

All relevant stakeholders have been consulted.  The owners of the property via their son who represents their interests has provided written agreement to the terms associated with the transfer.

 

Related Policy, Precedents and / or Statutory Requirements:

Council has in the past acquired easements over its infrastructure when considered appropriate.

 

Section 377(1)(h) of the Local Government Act, 1993 requires the formal approval of Council in regard to the acquisition of land or property rights.

Implementation Date / Priority:

The matter will be actioned immediately upon Council’s determination.

Conclusion:

This report addresses the requirements for the acquisition of an easement for water supply over pipeline works that were completed in 2017.  The works were part of the water main duplication project from Karangi Dam to Red Hill Reservoir located to the west of Coffs Harbour.

 

 

 


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SC19/33       Coffs Harbour Local Growth Management Strategy - Chapters 1 to 4 'Strategic Approach' - Post Exhibition

Author:                        Senior Planner/Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC19/33   Coffs Harbour Local Growth Management Strategy - Chapters 1-4 Strategic Approach - Post Exhibition

ATT2  SC19/33   CONFIDENTIAL Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

Council at its Ordinary Meeting of 14 March 2019 resolved to endorse draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 ‘Strategic Approach’, and to proceed to public exhibition of the draft chapters for a minimum period of 28 days.

The purpose of this report is to inform Council of the outcomes of the public exhibition process and to seek endorsement from Council for the final Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 (Attachment 1), which have been amended to address issues raised by submissions made during the formal exhibition process (Attachment 2).

 

Recommendation:

That Council:

1.       Adopt Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 (Attachment 1).

2.       Seek endorsement from NSW Department of Planning, Industry and Environment for Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 (Attachment 1).

3.       Notify Council’s decision to those that made a submission to draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4.

 

Report

Description of Item:

Council at its Ordinary Meeting of 14 March 2019 resolved:

That Council:

1.   Endorse the revised scope for the Coffs Harbour Local Growth Management Strategy review process.

2.   Endorse the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 (Attachment 1).

3.   Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 for a minimum period of 28 days.

4.   Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4.

In accordance with Item 3 of that resolution, draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 were placed on public exhibition from 21 March 2019 to 10 May 2019. Council also wrote to relevant Government agencies seeking feedback on the draft chapters.

The purpose of this report is to inform Council of the outcomes of the public exhibition process and to seek endorsement from Council for the final Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 Strategic Intent (hereafter referred to in this report as ‘Chapters 1 to 4’, and provided as Attachment 1), which have been amended to address issues raised by submissions made during the formal exhibition process. Chapter 9 – Resources is also included in Attachment 1.

Issues:

At the conclusion of the public exhibition process, ten submissions had been received by Council (Attachment 2). These consisted of seven public submissions and three agency submissions. None of the submissions oppose the strategic intent of Chapters 1 to 4, with most submissions providing support for a compact city growth model. A summary of the issues raised by submissions in relation to Chapters 1 to 4 is provided as follows:

·    Strategic Provision of Infrastructure

The need for Council to strategically provide infrastructure such as pedestrian and cycle paths, and laneways has been raised. It is suggested in those submissions that Council’s existing process of requiring developers to provide this infrastructure in an ad hoc manner is one of the main inhibiters for infill development within the Coffs Harbour Local Government Area (LGA). This issue has been noted and will be addressed within both Chapter 7 – Residential Lands of Council’s Local Growth Management Strategy (LGMS) and the Laneways Strategy (currently in development).

·    Flexible Planning Controls

A public submission suggests that the Jetty village could make a greater contribution to the projected dwelling yield for the Jetty Precinct overall. This submission requested that planning controls relating to height and floor space ratios be reviewed, and that performance-based planning controls should be developed to allow greater flexibility to achieve the Compact City Program. This issue has been noted and will be addressed within Chapter 7 – Residential Lands of Council’s LGMS that is currently being developed, as well as in the place-making framework which underpins Chapter 3 of the LGMS.

·    Transport Modes

One of the issues raised by submissions is that there should be an emphasis on Coffs Harbour becoming a ‘Smart City’, with efficient and affordable public transport to support the Compact City approach, and to address the lineal layout of the LGA. Improvements to connectivity and access to neighbourhoods and centres via public transport and other forms of transport has been considered in Chapters 1 to 4, and are also currently being addressed in the development of a Transport Strategy and Public Realm Strategy for Coffs Harbour.

·    Housing Diversity

Several submissions provide support for initiatives that encourage the provision of affordable housing and housing typologies that are universal, accessible and inclusive. The vision and objectives of Chapters 1 to 4 reflect these initiatives. This matter is also currently being addressed as part of the development of Chapter 7 – Residential Lands of Council’s LGMS and associated Discussion Paper on Affordable Housing which will accompany Chapter 7 during the public exhibition process.

·    Map Changes

A number of maps have been amended to address issues raised by Government agency submissions. The Supply and Demand Analysis provided within Chapter 2 of the LGMS has also been peer reviewed and refined to a planning horizon of 2040 so that the LGMS aligns with Council’s statutory responsibility to prepare a Local Strategic Planning Statement with a twenty-year timeframe.

·    Woolgoolga South West Growth Area

One submission requests a significant amendment to the investigation areas for both Urban and Employment Land in south Woolgoolga. Given that Council is currently developing Chapter 8 - Employment Lands for its LGMS, this matter will be deferred and taken into consideration as part of this process. If required, the Woolgoolga South West Growth Area will be amended as part of finalising Chapter 8 - Employment Lands of Council’s LGMS.

·    Unrelated Matters

A few submissions raised issues specific to certain sites or matters that are outside the scope of the LGMS, such as previous Local Environmental Plan amendments, planning controls relating to the Obstacle Limitation Surface, and the location of cultural and civic spaces for Coffs Harbour. These matters will be addressed directly within those projects. Issues raised by submissions that relate to large lot residential development are being taken into consideration as part of the finalisation of Chapter 6 - Large Lot Residential Lands within Council’s LGMS.

Options:

Council has a number of options available in relation to this matter. They include:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

Chapters 1 to 4 present a strategic direction for Coffs Harbour which is based on environmentally sustainable growth in the LGA. This reflects Council’s long-term strategic vision for the City as endorsed in the MyCoffs Community Strategic Plan and in line with the outcomes of the Place Score 2019 Report.

•     Social

Social impacts associated with managing socially sustainable increases in population growth until 2040, and evolving housing and accommodation needs are addressed in Chapters 1 to 4. This is also reflected in Council’s long-term strategic vision as identified in the MyCoffs Community Strategic Plan and the outcomes of the Place Score 2019 Report.

•     Civic Leadership

Civic leadership is demonstrated in this report by addressing the following objectives described in Council’s My Coffs Community Strategic Plan 2017:

-     C1.2: We undertake development that is environmentally, socially and economically responsible.

-     C2.1: We protect the diversity of our natural environment.

-     D1.2: We undertake effective engagement and are informed.

•     Economic – Broader Economic Implications

The Coffs Harbour LGMS aims to provide a coordinated, strategic and planned approach to cater for future growth. This will assist the orderly and efficient development of the city and promote investment, economic activity and regional services.

•     Economic - Delivery Program/Operational Plan Implications

Chapters 1 to 4 include a number of actions to achieve the Goals, Directions and Actions of the North Coast Regional Plan 2036 and Council’s MyCoffs Community Strategic Plan. Many of these actions are already included in Council’s adopted Delivery Program. The development of placemaking exercises for key villages and precincts in the LGA proposed within the compact city program within the next five years is, however, not funded. Implementation of these actions is subject to funding through either Council’s Delivery Program, grant applications or other initiatives. Section 4.5 (Attachment 1) identifies the resourcing needs to achieve these outcomes.

Risk Analysis:

Council is undertaking a review of its LGMS to ensure that it is up to date, relevant, and reflects the My Coffs Community Strategic Plan. Draft Chapters 1 to 4 have been publicly exhibited and referred to relevant Government agencies for feedback. The final Chapters 1 to 4 (Attachment 1) have been amended in response to the feedback obtained during this consultation process, thereby reducing Council’s risk of the document not being endorsed by NSW Department of Planning, Industry and Environment.

Consultation:

Extensive community consultation has been undertaken as part of the development of Chapters 1 to 4 as detailed in a report considered at Council’s Ordinary Meeting of 14 March 2019 (SC 19/05). In accordance with Council’s resolution on this matter at that meeting, draft Chapters 1 to 4 of the LGMS were placed on public exhibition from 21 March 2019 to 10 May 2019. Council also wrote to relevant government agencies seeking feedback on the draft chapters.

As discussed previously, ten submissions were received by Council during the formal exhibition process, comprising seven public submissions and three Government agency submissions. None of the submissions oppose the strategic intent of the Strategy, with most submissions providing support for a compact city growth model.

A detailed discussion on the issues raised by submissions made during the formal exhibition process is provided in the Issues Section of this Report.

Place Score

Between November 2018 and February 2019, Council consulted with the community via a Place Score place measurement tool comprising online and face-to-face surveys. A total of 2,075 responses were collected during this project, which have provided Council with a valuable understanding of the community’s priorities and values.

The Coffs Harbour LGA received a Place Score of 65, which is below the NSW average of 72. Top community requests for liveability improvement priorities within the LGA included the quality of public space (footpaths, verges, parks etc); access and safety of walking, cycling and/or public transport (signage, paths, lighting etc); and provision of walking/jogging/bike paths that connect housing to communal amenity (shops, parks etc).

Chapters 1 to 4 align with the identified liveability priorities as they seek to promote quality public spaces; walking, cycling and public transport. These chapters also seek to protect the natural environment, and facilitate affordable housing and housing diversity within the Coffs Harbour LGA.

Related Policy, Precedents and / or Statutory Requirements:

The objectives and desired outcomes of Chapters 1 to 4 aim to assist in the delivery of the vision, aims and objectives of the North Coast Regional Plan 2036 and Council’s My Coffs Community Strategic Plan. The Coffs Harbour LGMS is required to be endorsed by the NSW Department of Planning, Industry and Environment. The endorsed Strategy will inform the preparation of future Local Environmental Plans and updates to Coffs Harbour Development Control Plan 2015.

Implementation Date / Priority:

Should Council resolve to adopt the final Chapters 1 to 4, endorsement from NSW Department of Planning, Industry and Environment will be sought. Timeframes associated with this process are subject to the Department’s internal processes.

Conclusion:

Council at its Ordinary Meeting of 14 March 2019 resolved to endorse draft Chapters 1 to 4 of the LGMS, and to proceed to public exhibition of the draft chapters for a minimum period of 28 days. These chapters were placed on public exhibition in accordance with that resolution. Council also wrote to relevant Government agencies seeking feedback on the draft chapters. At the conclusion of the public exhibition process, ten public submissions and three agency submissions had been received by Council. None of these submissions oppose the strategic intent of the Strategy, with most submissions providing support for a compact city growth model.

The purpose of this report is to inform Council of the outcomes of the public exhibition process and to seek endorsement from Council for the final Chapters 1 to 4 (Attachment 1), which have been amended to address issues raised by submissions made during the formal exhibition process (Attachment 2).

Endorsement of Chapters 1 to 4 will provide a blueprint for the delivery of a compact cosmopolitan regional city for Coffs Harbour, based on an efficient public transport system, an urban layout which encourages walking and cycling, low energy consumption and reduced pollution. In endorsing this strategic approach to growth, Coffs Harbour in 2040 will have great neighbourhoods with a range of housing choices and lifestyle options.

 

 


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SC19/34       Local Growth Management Strategy Chapter 6 - Large Lot Residential Lands - Post Exhibition

Author:                        Senior Planner/Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SC19/34   Coffs Harbour Local Growth Management Strategy Chapter 6 - Large Lot Residential Lands - August 2019

ATT2  SC19/34   Summary of Submissions

ATT3  SC19/34   CONFIDENTIAL Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

Council at its Ordinary Meeting of 28 March 2019 resolved to endorse draft Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands and Large Lot Residential Background Paper, and to publicly exhibit the two documents for a minimum period of 28 days. They were placed on public exhibition from 4 April to 15 May 2019.

Council wrote to relevant Government agencies and to landowners who had been included previously in the 2009 Rural Residential Strategy, seeking feedback on the draft documents. At the conclusion of the public exhibition process, 45 public submissions were received raising a number of issues. Five submissions were received from State Government agencies.

The purpose of this report is to inform Council of the feedback received during the public consultation process and to seek endorsement for the final Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands (Attachment 1) which has been amended in response to the feedback received (Attachments 2 and 3).

 

Recommendation:

That Council:

1.       Adopt the Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands (Attachment 1).

2.       Seek endorsement from NSW Department of Planning, Industry and Environment for Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands pursuant to Direction 24 of the North Coast Regional Plan 2036.

3.       Notify Council’s decision to those who made a submission to draft Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands.

 

Report

Description of Item:

At Council’s Ordinary Meeting of 28 March 2019 it was resolved:

That Council:

1.   Endorse the draft Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands and Large Lot Residential Background Paper.

2.   Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands and Large Lot Residential Background Paper for a minimum period of 28 days.

3.   Proceed to undertake further government agency consultation during the public exhibition period.

4.   Note that a further report will be brought back to Council for consideration of any submissions following the public exhibition of both documents.

In accordance with Items 2 and 3 of that resolution, draft Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands and Large Lot Residential Background Paper were placed on public exhibition from 4 April 2019 to 15 May 2019. Council also wrote to relevant Government agencies and to landowners who had been identified previously in the 2009 Rural Residential Strategy.

The purpose of this report is to inform Council of the feedback received during the public consultation process undertaken in accordance with this resolution and to seek endorsement for the final Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands (hereafter referred to in this report as ‘Chapter 6’ and provided as Attachment 1) which has been amended in response to the feedback received.

Issues:

At the conclusion of the public exhibition process, five Government agency submissions and 45 public submissions were received by Council (Attachments 2 and 3).

Agency Submissions

Agency submissions were made by the (former) NSW Department of Planning and Environment (DPE), the NSW Roads and Maritime Services (RMS), Transgrid, the (former) NSW Office of Environment and Heritage (OEH), and the Department of Primary Industries – Agriculture. These Agencies have identified issues relevant to their specific statutory responsibilities and matters for consideration by Council. A detailed summary of the issues raised by each Agency and how these issues have been considered in finalising Chapter 6 is provided in Attachment 2, with the submissions provided in full in Attachment 3.

The most common issues raised by Agency submissions relate to ensuring that:

·    constraints within proposed candidate areas are avoided where possible (such as flooding, high environmental values, existing intensive plant agricultural activities, Aboriginal cultural heritage and bushfire prone land);

·    candidate areas are identified as being only for investigation for Large Lot Residential purposes;

·    consideration of potential land use conflicts is noted, particularly in relation to intensive plant agriculture; and

·    potential impacts from new large lot residential development on the road network and changes associated with the Coffs Harbour Bypass Project on the road network are considered (RMS).

The Chapter 6 candidate areas were selected to avoid broad scale constraints, however some of this information is not accurate at the individual property scale. Chapter 6 acknowledges that the candidate areas are not completely free of constraints; that some land uses may create issues of buffers and potential land use conflicts; and that these issues will need to be addressed at the property level via the planning proposal process. The presence of site-specific constraints is a key reason why proponent-initiated planning proposals are recommended over ‘en globo’ rezoning.

Council has undertaken an independent peer review of intersections between Solitary Islands Way and the Korora, West Sapphire and Moonee candidate area, which concluded that these intersections would not be compromised any further by the traffic generated from the additional lots. The outcomes of this review were supplied to NSW RMS prior to public exhibition of draft Chapter 6 and discussed at a meeting with Council officers. No new large lot residential development will have direct private driveway access to Solitary Islands Way, Orara Way or Coramba Road, unless it already legally exists and an alternative cannot be established. The candidate areas identified in Chapter 6 will not conflict with the new interchanges associated with the Coffs Harbour Bypass Project.

Public Submissions

None of the public submissions oppose Chapter 6 outright. Most endorse parts of the Chapter (e.g. inclusion of their own land), but suggest changes or make comment about other specific aspects (e.g. prospective minimum lot sizes). Twenty-six of the public submissions came from landowners in the Korora, West Sapphire, Moonee locality and 12 came from landowners in the Nana Glen, Coramba and Karangi localities.

Public submissions to Chapter 6 raise a number of issues relating to community consultation, previous rezoning and subdivision processes, costs, environmental constraints and road conditions. A summary of these issues and a response as to how these issues have been considered in finalising Chapter 6 is provided in Attachment 2, and the submissions are provided in full in Attachment 3. Key issues raised in public submissions are identified in the following.

·    Minimum Lot Size

A number of public submissions state that the historic minimum lot size for lands within Zone R5 – Large Lot Residential should be reviewed. They suggest that a minimum lot size less than the traditional one or two hectares should be considered for both land already existing within this zone and for land proposed to be considered for inclusion in future R5 zones.

Chapter 6 (Attachment 1) recommends that Council should not be rigid on the one or two hectare minimum lot size; and that a planning proposal to rezone land should apply a minimum lot size relevant to the characteristics of the land (with land capability assessments undertaken at the proponent’s expense). It acknowledges that some studies suggest that for some locations this might be about 0.4 hectares, however this would need to be based on site-specific and detailed land capability assessments.  Chapter 6 also states that if existing undeveloped land within Zone R5 Large Lot Residential can justify a reduced lot size, then it could be considered through a proponent initiated and funded planning proposal. This would enable a merit based assessment for a revised minimum lot size to be considered by Council, bearing in mind the objectives of the zone.

·    Proponent-Initiated Planning Proposals

When a planning proposal (Local Environmental Plan (LEP) Amendment) benefits a single or limited number of landowners, most councils ask that those who benefit pay the costs of changing the LEP. Council’s 2019/20 adopted Fees and Charges currently states that a ‘Request for LEP Amendment’ incurs fees. It is acknowledged that in order to initiate a planning proposal, there will be private costs to prepare a submission to Council. This will vary for different places and within some localities. A site with multiple constraints or issues will be more expensive to rezone than one with minimal issues.

If Council takes on this work, it is Council that incurs these costs and holds them through to the point at which a subdivision takes place (at some unknown time in the future) when there is an opportunity to recover costs through a Contributions Plan, which Council also has to prepare. The NSW Government currently caps developer contributions at $30,000 per lot. Any amount above this is sustained by the wider community.

This matter was considered at length in Council meetings culminating with a Council resolution at its Ordinary Meeting of 10 August 2017 to support a user-pays approach to rezoning land for large lot residential purposes in the Korora, West Sapphire and Moonee candidate locality. Chapter 6 recommends this approach be extended to all areas being considered for large lot residential development, wherever they may be located.

·    Horticulture

Submissions made to draft Chapter 6 and community feedback received during community consultation activities associated with other chapters of the draft LGMS have identified significant land use conflict issues between large lot residential uses and Intensive Plant Agriculture (in particular Horticulture). Community feedback received by Council on an Intensive Plant Agriculture Discussion Paper exhibited with draft Chapter 5 – Rural Lands in 2019 also identified significant land use conflict issues between large lot residential uses and Intensive Plant Agriculture (these submissions will be reported to a future meeting of Council with finalised Chapter 5).

Recent studies undertaken by Coffs Harbour City Council and Southern Cross University have verified many of the land use conflict issues reported by the wider community in relation to Intensive Plant Agriculture. These issues are more pronounced in large lot residential areas due to the proximity of dwellings to Intensive Plant Agriculture. Frequent issues relate to pesticide spray drift, impacts on water quality, noise, worker’s accommodation, traffic and parking, waste management, chemical use, storage and handling, land contamination, sediment and erosion control, native vegetation loss, burning and water extraction and storage. The degree of land use conflict associated with Intensive Plant Agriculture and large lot residential land use is also highlighted as an issue for Coffs Harbour in the 2018 report by the University of Technology Sydney, ‘Right to Farm- Agricultural Land Use Survey: Final Report.’

Based on the issues raised by submissions made to draft Chapter 6 and broader community feedback on this matter, it has been determined that Horticulture is inconsistent with the objectives of Zone R5 Large Lot Residential, which is to provide residential housing in a rural setting while preserving and minimising impacts on environmentally sensitive locations and scenic qualities. To address this issue, Chapter 6 has been updated (post-exhibition) to include an action to amend Coffs Harbour LEP 2013 and prohibit Horticulture from Zone R5 Large Lot Residential. This action also requires a review to be undertaken by Council of all existing permissible land uses within Zone R5 Large Lot Residential to ensure that they are consistent with the objectives of the zone.

Existing Horticulture within Zone R5 Large Lot Residential would be protected by existing use provisions under the Environmental Planning & Assessment Act 1979. This enables existing lawful Horticultural uses to continue unless they are formally abandoned. New Horticultural uses would be prohibited, thereby protecting the objectives of this zone. Chapter 6 also includes an action to review existing Horticulture uses within Zone R5 Large Lot Residential to determine if this land is more suited to Zone RU4 Primary Production Small Lots.

·    Omitted Bonville Land

Two submissions were received relating to land in Butlers and Williams Roads in Bonville. They identified that Council at its Ordinary Meeting of 8 December 2016 resolved to adopt a planning proposal to rezone suitable land within the Bonville Large Lot Residential Investigation Area for large lot residential purposes. Three additional land parcels were included post exhibition to address submissions received during the exhibition period for that planning proposal, despite the fact that they were not included within the Bonville Large Lot Residential Candidate area of Council’s endorsed Rural Residential Strategy 2009. The subject land parcels are formally known as Lot 4, DP 41228 (81 Butlers Road); Lot 5, DP 41228 (75-77 Butlers Road); and Lot 222, DP 852558 (1 – 1A Williams Road). Council at its Meeting of 8 December 2016 endorsed their inclusion in the planning proposal.

When seeking endorsement from the former NSW DPE for the planning proposal, Council was advised by the Department that it was not able to endorse the inclusion of these land parcels as they had not been subject to community consultation in accordance with the Gateway Determination. It was suggested by the Department at that time, that consideration of these land parcels for large lot residential purposes could be addressed by individual proponent led planning proposals. On the basis of that advice, this land has been included Chapter 6 to enable proponent initiated planning proposals to be submitted to Council seeking the rezoning of suitable land within the subject lots.

Recommended Changes

Four major changes have been made to Chapter 6 (Attachment 1) to address issues raised by submissions, as follows:

1.   The Brewers Road (Nana Glen) candidate area has been amended to include the eastern part of Lot 382 DP 703975 being that part not affected by the High Speed Rail corridor (approximately 1 hectare). See Attachment 2 for further discussion.

2.   An action has been included for Council to consider merit-based planning proposals for a reduction in the minimum lot size for land within Zone R5 Large Lot Residential where it can be justified on a locality or site basis. It should be funded by those land owners who would benefit, rather than the wider community. It will make the production of lots more efficient in some areas, which is a good planning outcome.

3.   An action has been included to amend Coffs Harbour LEP 2013 to prohibit Horticulture within Zone R5 Large Lot Residential as this land use is inconsistent with the objective of the zone. This action also includes a review of other land uses within Zone R5 Large Lot Residential to ensure that they accord with the objectives of this zone. Another related action has also been included requiring Council to determine whether any land currently used for Horticulture within Zone R5 Large Lot Residential would be more suited to Zone RU4 Primary Production Small Lot.

4.   Land omitted from the Bonville rezoning process by the former NSW DPE, which was previously supported by Council for potential rezoning for large residential purposes has been included so that merit-based planning proposals for these lands can be considered by Council.

Options:

Council has a number of options available in relation to this matter. They include:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

Council’s environmental mapping and the former OEH potential high environmental mapping has been considered in identifying candidate areas. If Council supports including additional large lot residential areas in Chapter 6, it is recommended that potential environmental impacts be assessed on a property or locality basis. This would include on-site wastewater disposal and the physical characteristics of the land (e.g. steepness, flooding, bushfire, vegetation clearing, land contamination, etc.). Individual planning proposals would be assessed on their merit in relation to environmental impacts and sustainability.

•     Social

If Council supports including additional large lot residential areas in Chapter 6, it is recommended that potential social impacts be assessed on a property or locality basis. This would include ensuring that development does not impair the use of nearby land for agriculture (such as Intensive Plant Agriculture) or rural industries (such as quarries). It would also need to include an assessment of required upgrades to public roads and intersections; and site-specific assessments for cultural heritage, rural character, and scenic amenity. Individual planning proposals would be assessed on their merit in relation to social impacts and sustainability.

•     Civic Leadership

Civic leadership is demonstrated in this report by addressing the following objectives in Council’s My Coffs Community Strategic Plan 2017: C1.2: We undertake development that is environmentally, socially and economically responsible; C2.1: We protect the diversity of our natural environment; and D1.2: We undertake effective engagement and are informed.

•     Economic – Broader Economic Implications

The Coffs Harbour Local Growth Management Strategy aims to provide a coordinated, strategic and planned approach to cater for future growth. This will assist the orderly and efficient development of the city and promote investment, economic activity and regional services. Additional rural residential dwelling development has a small potential to generate additional income to the local economy through employment of local tradespeople.

•     Economic - Delivery Program/Operational Plan Implications

Updating the Local Growth Management Strategy (LGMS) is a Council initiative and costs are included in Council’s Delivery Program. The actions contained within Chapter 6 – Large Lot Residential Lands of the LGMS are not funded, therefore, implementation of these actions is subject to funding through either Council’s Delivery Program, grant applications or other initiatives. Section 6.13 (Attachment 1) identifies the cost implications to Council of resourcing the policy changes associated with adoption of Chapter 6, particularly associated with the need for some compliance work to enforce the policy changes. However, the benefits to residents living in these areas will outweigh the costs of this additional compliance resource.

Risk Analysis:

There are positives and negatives of any decision to provide additional land for large lot residential use. A significant risk is how Council chooses to deal with planning proposals that come after Chapter 6 has been adopted by Council and endorsed by NSW Department of Planning, Industry and Environment (DPIE). If Council agrees to a user pays approach with planning proposals initiated and paid for by land owners, then the risk to Council is low and study costs, etc., are borne by the land owners who stand to benefit from the rezoning of their land. If Council takes an “en globo” approach to the planning proposal process (as it did with the Bonville area) then Council accepts the cost of the process (in multiple locations) and there is no return of costs until land is subdivided. If a land owner chooses not to subdivide then Council holds these costs indefinitely. If the cost of a planning proposal and the road infrastructure upgrades to allow future large lot subdivision to occur exceed $30k per lot, then Council cannot recover this money through developer contributions.

Consultation:

The rural community was consulted by Council in relation to the Rural Lands Chapter of the LGMS in three rural locations in April 2016, with a further five community workshops were held in October/ November 2017. Feedback included information from rural land owners and other concerned citizens about large lot residential issues. In September 2018, Council wrote to all land owners identified in the 2009 Rural Residential Strategy as being in ‘Stage 2’ as well as the ‘deferred areas’. Twenty-five landowners registered to meet with Council staff and twenty-three of these attended on 25 and 26 September 2018. Other groups contacted Council by telephone (including the Coffs Harbour Local Aboriginal Land Council) and some made written submissions. All this feedback, from a good cross-section of land owners, was considered in preparing Chapter 6. Council has now formally exhibited draft Chapter 6 and received submissions during the exhibition process, mostly from affected land owners (refer to the issues section of this Report for further discussion).

Place Score

In early 2019, Council undertook extensive community consultation using the Place Score placemaking tool to understand community priorities and values. The Coffs Harbour LGA received a Place Score of 65, which is below the NSW average of 72. The top most ranked strength for the Coffs Harbour LGA in this study is “Elements of the Natural Environment”. Despite this strength, the community identified “Protection of the Natural Environment” in its top five priorities for improvement. The proposed changes Chapter 6 will contribute to facilitating the priorities relating to protecting elements of the natural environment, and facilitating a range of housing prices and tenures across the LGA.

Related Policy, Precedents and / or Statutory Requirements:

A number of relevant policies and statutory documents have been considered in the preparation of Chapter 6 including: North Coast Regional Plan 2036, Coffs Harbour Local Environmental Plan 2013, Council’s My Coffs Community Strategic Plan and other draft chapters of Coffs Harbour Local Growth Management Strategy.

Implementation Date / Priority:

Should Council resolve to adopt Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands (Attachment 1), endorsement from NSW Department of Planning, Industry and Environment will be sought. Timeframes associated with this process are subject to the Department’s internal processes.

Conclusion:

Council at its Ordinary Meeting of 28 March 2019 resolved to endorse draft Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands and Large Lot Residential Background Paper, and to publicly exhibit the two documents for a minimum period of 28 days. They were placed on public exhibition from 4 April to 15 May 2019. Submissions have been received and considered, and draft Chapter 6 has been updated as outlined in this report in response to the submissions.

The purpose of this report is to inform Council of the feedback received during the public consultation process and to seek endorsement for the final Coffs Harbour Local Growth Management Strategy – Chapter 6 Large Lot Residential Lands (Attachment 1) which has been amended in response to the feedback received (Attachments 2 and 3).

 


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SC19/35       Development Application No. 0415/19 - Seniors Housing - Lot 591 and 592 DP543750, No 5-7 Beach Street, Woolgoolga

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC19/35   Development Application No. 0415/19 - S4.15 Evaluation Report

ATT2  SC19/35   Development Application No. 0415/19 - Plans

ATT3  SC19/35   Development Application No. 0415/19 - Draft Conditions

ATT4  SC19/35   CONFIDENTIAL Development Application No. 0415/19 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

      

 

 

Executive Summary

This report provides an assessment of Development Application No. 0415/19 for a Seniors Housing development at Lot 591 and 592 DP543750, No 5-7 Beach Street, Woolgoolga.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application Council received fifty-six (56) submissions. Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

 

Recommendation:

That Council:

1.       Approve Development Application No. 0415/19 for a Seniors Housing development at Lot 591 and 592 DP543750, No 5-7 Beach Street Woolgoolga subject to the conditions in Attachment 3.

2.       Advise persons who made a submission on Development Application No. 0415/19 of Council’s decision.

 

REPORT:

Applicant:

Resource Design and Management

Land:

Lot 591 and 592 DP543750, No 5-7 Beach Street, Woolgoolga

Zone:

R3 Medium Density Residential Zone

Description:

Seniors Housing, comprising 66 self-contained dwellings in three apartment buildings and basement car parking.

Description of Item:

•     The Site

The development site includes two lots known as Lot 591 and 592 DP543750, No 5-7 Beach Street, Woolgoolga. No 5 is a vacant, relatively flat lot that adjoins Jarrett Creek. No. 7 contains the Digger Rest Motel. Both lots combined have a total site area of approximately 6670m2. The property is bound to the north by Bultitude Street, to the east by Beach Street, an existing multi-unit residential development to the south and Jarrett Creek to the west.

The Woolgoolga Diggers Club is located to the north of Bultitude Street. The site is also located within close proximity to other services and facilities in the Woolgoolga town centre. Low-density residential development surrounds the wider area (see Fig 1).

The development site is zoned R3 Medium Density Residential under the Coffs Harbour Local Environmental Plan 2013.

Fig 1 - locality plan

•     The Development

The proposal is for Seniors Housing, comprising 66 self-contained dwellings in three separate apartment buildings, located around a central vehicle entry point. Each building contains four levels of apartments. The apartments range from one, two and three bedroom units.  The ground floor of Building 1 includes communal areas including a lounge area with kitchen, bar, outdoor seating, library area and an entry lobby. These are built over a common basement carpark as well as communal open space, access and landscaping at ground level.

The development is proposed to be constructed in two stages comprising the following:

·    Stage 1:

-     Construction of Building 1 comprising 26 self-contained dwellings (Seniors Housing) in a 4 storey building with basement carpark and ground floor communal areas along the Beach Street frontage

-     Site access for construction vehicles and residents of stage 1 off Beach St

-     Associated landform modification

-     Infrastructure and landscaping

-     Existing motel to be retained.

·    Stage 2:

-     Demolition of exiting motel

-     Construction of Building 2 and 3 comprising 40 self-contained dwellings (Seniors Housing) in two separate 4 storey buildings along the Bultitude Street frontage

-     Extension to basement carpark

-     Final site access for the whole development from Bultitude Street

-     Associated landform modification

-     Infrastructure and landscaping.

Vehicles access to the development for construction vehicles and at stage 1 is proposed from Beach St. All vehicle access will be from Bultitude St at the completion of Stage 2 (with Beach St access being closed). Pedestrian access to the site is provided by way of internal pathways running throughout the site, including pathways linking the site to public transport routes and adjoining development. 

The proposed construction staging of the development is shown conceptually in the figure 2 below.

Fig 2 – staging plan

 

It is noted that development consent was approved in September 2017 for a similar development. This comprised the construction of three four storey residential apartment buildings with ground level car parking and landscape areas. Each building was connected via a podium level (level 1) with communal open space. The development was to be constructed in three stages, Stage 1 being 18 residential units (defined as a ‘residential flat building’ under SEPP 65). Stages 2 and 3 or buildings 3 and 1 were intended for seniors housing (45 residential units). That development proposed a total of 63 units, but had a larger footprint on the site.

Issues:

The main assessment issues for the proposed development are:

-     safe access to the site

-     parking and manoeuvring within the development

-     waste storage and collection

-     flood impact, both on the development and on surrounding property as a result of the development.

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

Sustainability Assessment:

•     Environment

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was advertised and notified in accordance with the requirements of the Coffs Harbour Development Control Plan 2015 for a period of 30 days and 56 submissions were received.

A full copy of all of the submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-     Coffs Harbour Local Environmental Plan 2013

-     Coffs Harbour Development Control Plan 2015

-     State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004

-     State Environmental Planning Policy (SEPP) No 44— Koala Habitat Protection

-     State Environmental Planning Policy (SEPP) Vegetation in Non-Rural Areas 2017

-     State Environmental Planning Policy (SEPP) No 55—Remediation of Land

-     State Environmental Planning Policy (SEPP) - Coastal Management

-     State Environmental Planning Policy (SEPP) Building Sustainability Index: BASIX 2004

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC19/36       2017-2021 Delivery Program - January to June Six-Monthly Progress Report

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SC19/36   Six Monthly Progress Report Jan - Jun 2019  

 

Executive Summary

Under the Local Government Act, Council is required to report six-monthly on its progress against the principal activities detailed in the Delivery Program.

The Six-Monthly Progress Report (for the period 1 January to 30 June 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program is tabled at this time. The Six-Monthly Progress Report identifies achievements and challenges recorded during the reporting period and provides updates on Council services, projects and key operational activities.

There are 235 actions detailed in the six-monthly report. The majority are recorded as being On Track; 22 are listed as Needing Attention and one is reported as Critical, generally reflecting the impacts of external factors.

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    The official opening of the Stage 1 upgrade of the C.ex Coffs International Stadium;

·    The completion of the Upper Shephards Lane Flood Detention Basin;

·    Public consultation on the draft Coffs Harbour Local Growth Management Strategy;

·    Council endorsement of the North Boambee Valley (West) Urban Investigation Area;

·    Construction work on the City Square revitalisation;

·    Commencement of work on the new district park at West Coffs;

·    The staging of the 2019 Coffs Harbour Harmony Festival;

·    The launch of a new Coffs Coast tourist promotional campaign;

·    The development of the draft Coffs City Centre Development Incentive Policy;

·    The completion of water reservoir refurbishment projects at Toormina, Sapphire and Emerald Beach;

·    The replacement of Morrows Road Bridge at Nana Glen;

·    Extensive water, sewer and transport asset works;

·    The delivery and development of arts, cultural and library services;

·    Delivery of land management, environmental and sustainability initiatives; and

·    Delivery of a range of community, economic and sporting programs.

 

Recommendation:

That Council adopts the attached Six-Monthly Progress Report (for the period 1 January to 30 June 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program for public release.

 

Report

Description of Item:

Coffs Harbour City Council began implementing its 2017-2021 Delivery Program on 1 July 2017. The Delivery Program must include a method of assessment to determine the effectiveness of Council’s principal activities in achieving the objectives of the MyCoffs Community Strategic Plan. Progress reports must be provided to Council at least every six months. While it is a legislative requirement, the Six-Monthly Progress Report also represents a valuable opportunity for the organisation to evaluate its performance and account to the local community.

The Six-Monthly Progress Report (for the period 1 January to 30 June 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program is tabled at this time. Once adopted, the six-monthly Report will be posted on Council’s website and printed copies will also be made available at Council’s display locations.

Issues:

The Six-Monthly Progress Report is an overview of Council’s activities that respond to the objectives and strategies of the My Coffs Community Strategic Plan. It refers to the period 1 January to 30 June 2019.

In the 2017-2021 Delivery Program, Council details a range of actions (projects and ongoing tasks) that are aligned with one or more of the Strategies that are set out in the MyCoffs Community Strategic Plan.

The updates include ‘traffic lights’ which indicate whether an action is On Track (green light), Needs Attention (yellow light), or Critical (red light). A grey traffic light indicates that an action is On Hold - in these cases, the action may be yet to start, not active this reporting cycle, or awaiting funding or the outcome of other processes including the development of data systems.

During the period, progress reports were submitted for a total of 235 actions implemented by Council. The updates indicate the majority of actions are On Track. A total of 22 actions are recorded as Needing Attention and one as Critical; these reflect resourcing/workload issues, delays associated with the introduction of new systems or processes, and/or the impact of external factors. Progress reports indicate how it is proposed to bring these actions back On Track.

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour Local Government Area (LGA). The reporting period saw many highlights including:

·    The official opening of the Stage 1 upgrade of the C.ex Coffs International Stadium;

·    The completion of the Upper Shephards Lane Flood Detention Basin;

·    Public consultation on the draft Coffs Harbour Local Growth Management Strategy;

·    Council endorsement of the North Boambee Valley (West) Urban Investigation Area;

·    Construction work on the City Square revitalisation;

·    Commencement of work on the new district park at West Coffs;

·    The staging of the 2019 Coffs Harbour Harmony Festival;

·    The launch of a new Coffs Coast tourist promotional campaign;

·    The development of the draft Coffs City Centre Development Incentive Policy;

·    The completion of water reservoir refurbishment projects at Toormina, Sapphire and Emerald Beach;

·    The replacement of Morrows Road Bridge at Nana Glen;

·    Extensive water, sewer and transport asset works;

·    The delivery and development of arts, cultural and library services;

·    Delivery of land management, environmental and sustainability initiatives; and

·    Delivery of a range of community, economic and sporting programs.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an options analysis is not required.

Sustainability Assessment:

•     Environment

Apart from printing and energy costs associated with compiling the report, there are no environmental impacts flowing from the preparation of the Six-Monthly Progress Report (for the period 1 January to 30 June 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program. However, the report considers Council’s progress and performance in regard to the delivery of environmental strategies for the Coffs Harbour local government area.

•     Social

The report considers Council’s progress and performance in regard to the delivery of social strategies for the Coffs Harbour local government area. The preparation and publication of the report is consistent with Council’s commitment to accountability to the community.

•     Civic Leadership

The Integrated Planning and Reporting Framework enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve the objectives of the MyCoffs Community Strategic Plan (CSP). This is consistent with the CSP strategy D.2 We have effective use of public resources.

•     Economic – Broader Economic Implications

The report considers Council’s progress and performance in regard to the delivery of strategies aimed at stimulating the economic sustainability of the Coffs Harbour local government area.

•     Economic - Delivery Program/Operational Plan Implications

The annual development and review of the Delivery Program and Operational Plan are accommodated within Council’s budget structure. This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

The preparation of a Six-Monthly Progress Report is a legislative requirement. A risk analysis is not applicable in this instance.

Consultation:

The preparation of this report involved engagement with leadership and staff responsible for reportable actions across Council.

Related Policy, Precedents and / or Statutory Requirements:

Section 404 of the Local Government Act 1993 applies. In summary, it requires that:

•        A council must have a Delivery Program, detailing the principal activities it will undertake to achieve the objectives established in the MyCoffs Community Strategic Plan, within the resources available under the Resourcing Strategy.

•        The Delivery Program must include a method of assessment to determine the effectiveness of each principal activity detailed in the Delivery Program in achieving the objectives at which the activity is directed.

•        The General Manager must ensure that progress reports are provided to the council, with respect to the principal activities detailed in the Delivery Program, at least every 6 months.

Implementation Date / Priority:

If adopted by Council, the Six-Monthly Progress Report (for the period 1 January to 30 June 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program will be published as soon as it is practical to do so.

Conclusion:

The Six-Monthly Progress Report (for the period 1 January to 30 June 2019) on the Coffs Harbour City Council 2017-2021 Delivery Program identifies specific achievements or challenges recorded during the reporting period and provides updates on Council Services, projects and key operational activities.

While it satisfies a legislative requirement, the report is a valuable resource to assist the community to understand what Council does and how effective it is in helping to achieve the objectives of the MyCoffs Community Strategic Plan.

It is recommended that Council adopt the report for public release.

 


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SC19/37       2019/20 Arts and Cultural Development Grants Program

Author:                        Library, Museum, Gallery & Cultural Services Team Leader

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

An amount of $38,400 has been allocated to projects from the Arts and Cultural Development Grants Program for 2019/20.

Council sought applications from the community for projects, events and activities, with financial support between $2,000 and $5,000 being offered to applicants. The grant assessment process is competitive and applicants must present clear, well planned projects with appropriate support material in line with the guidelines. 13 applications were received with $52,000 funding requested.  8 applications were recommended for funding by the assessment panel totalling $31,850.

Given the resources involved in administering another grant round it is recommended to allocate the remaining grant program monies of $6,550 for the coordination and delivery of a series of industry network events across the Local Government Area for the local Arts and Cultural/Creative Industries Sector to foster greater connections, collaboration and partnerships over 2019/20 that support the objectives of Creative Coffs - Cultural Strategic Plan 2017-2022.

 

Recommendation:

That Council:

Approves the allocation of the 2019/20 Arts and Cultural Development Grants Program as follows:

1.       Grants:

APPLICANT

Coffs Harbour Arts Council

$5,000

STARTTS Coffs Harbour

$5,000

Friends of Coffs Harbour Regional Gallery

$5,000

Auspicious Arts Projects

$5,000

Bellingen Readers and Writers Festival

$4,670

Coffs Harbour City Orchestra

$2,500

Woolgoolga Art Group

$2,000

Sawtell Art Group

$2,680

TOTAL

$31,850

2.       Sector development: $6,550 for co-ordination of development and network events that value and support creative industries and encourage connections, collaboration and partnerships in the arts and cultural sector.

 

Report

Description of Item:

The Arts and Cultural Development Grants Program is a key action outlined in the Creative Coffs - Cultural Strategic Plan 2017-2022 as part of Strategy 5.6 “Continue Council’s arts and cultural grants program”.

It provides an annual source of funds that community groups can access to assist Council in delivering the overall vision and goals of Council’s Cultural Strategic Plan. The vision for Creative Coffs is a “vibrant and creative Coffs lifestyle enriched by its natural beauty, diverse people and capacity for innovation” and the goals are to:

1.   Engage our community and visitors in the cultural life of the area;

2.   Create and maintain vibrant cultural and public spaces;

3.   Understand and celebrate our Aboriginal and diverse cultural heritage;

4.   Value and support our creative industries; and

5.   Encourage connections, collaboration and partnerships.

The Arts & Cultural Development Grants Program is designed to support the enjoyment of a rich cultural life within the Coffs Harbour Local Government Area for all people to access and participate in regardless of age, cultural background, education or social status. Projects requesting funding should have strong arts, cultural and community benefit that is clearly identifiable and where possible quantifiable with some measures of success.

Applicants can apply for between $2,000 to $5,000 and the program aims to fully fund projects that best meet the grant program criteria, subject to well-planned and realistic project budgets.

Potential applicants are encouraged to discuss their project with Council officers prior to submitting an application. This allows for potential projects to better align with community and program expectations, selection criteria and perform within budgetary project constraints.

Issues:

13 applications were received for the 2019/20 Arts and Cultural Development Grants Program. A total of $52,000 was requested through the grants program with $38,400 available for allocation.

All applications were considered in accordance with the assessment criteria and 8 applications recommended by the assessment panel.  The remaining 5 applications failed to demonstrate their ability to adequately address the selection criteria.

The following table lists the 8 projects recommended for grant funding by the Assessment Panel.

Applicant or Auspice

Project Title

Creative Coffs Strategy Alignment

Funding Requested

Funding Recommended

Coffs Harbour Arts Council

Coffs Indie Voices Inaugural Project

1.1

1.2

2.7

4.4

5.2

$5,000

$5,000

STARTTS

MUSIC - Music Unites Souls in Community

1.1

1.2

1.3

3.5

4.7

$5,000

$5,000

Friends of Coffs Harbour Regional Gallery

White Bluff Art + Science Collaboration Stage 2

1.1

1.2

1.3

3.1

5.2

$5,000

$5,000

Auspicious Arts Projects

Wandering Circus Australia: Workshops & Showcases

1.1

1.2

2.7

4.4

$5,000

$5,000

Bellingen Readers and Writers Festival

Telling Stories (BRWF Schools Program)

1.1

1.2

4.1

4.7

5.2

$4,670

$4,670

Coffs Harbour City Orchestra

Community Concert Series

1.1

1.2

2.7

5.2

$2,500

$2,500

Woolgoolga Arts Group

Masterful Art

1.1

1.2

5.2

$2,000

$2,000

Sawtell Art Group Inc.

A Class Above

1.1

1.2

5.2

$2,680

$2,680

TOTALS

 

$31,850

$31,850

 

Summary of recommended projects:

1.       Auspice: Coffs Harbour Arts Council

Applicant: Coffs Indie Voices

Project Title: Coffs Indie Voices Inaugural Project

The project aims to establish a singing group for young adults called Coffs Indie Voices (CIV). CIV is a new contemporary ensemble performing innovative vocal arrangements of independent and emerging artists from Australia and abroad. The target group are 18-45 year olds. CIV will engage an electric guitarist as required and act like a rock band. It will perform at festivals, in interesting public spaces and raise awareness of independent music. 

Many people love music but post high school music making in groups declines because of lack of opportunity. This group would bring young working aged people from all genders together for weekly singing projects over 8 to 12 weeks, three times a year, each culminating in a weekend or weeknight performance at a local community event. It offers participants an opportunity to engage and to give back to their local community. The Jetty Foreshores Market has offered CIV an opportunity for the inaugural performance.

The repertoire would be focused on Independent music.  The applicant has collected and arranged acapella and accompanied arrangements of music that appeal to young people. A low cost and accessible fee per session per person would be charged ($15). The group would promote building long term social relationships, improving health and wellbeing, as singing and dancing together builds trust, belonging and joy. There is scientific data that shows singing in groups leads to greater physical and mental health. The group would also develop their group facilitation skills leaning on the project lead’s experience and training as a conductor and group facilitator. Participants would learn to lead the group and conduct out the front. The group will invigorate and support the cultural life of the Coffs Harbour LGA by entertaining locals and visitors at community events.

2.       Applicant: STARTTS (NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors)

Project Title: MUSIC - Music Unites Souls in Community

MUSIC - Music Unites Souls in Community builds confidence amongst young refugee people in the Coffs Harbour LGA aged 13 to 25 years through music tuition, jamming, singing and song writing.  Working with young people from Syria, Iraq, Burma, Afghanistan and various African nations, the program will be delivered by professional local artists and will consist of weekly workshops covering different themes.  The program will be run on the lead up to the 2020 Refugee Week and will culminate with a community concert providing life-changing moments of pride and self-belief for participants and the community.

3.       Auspice: Coffs Harbour Friends of the Gallery

Applicant: White Bluff Project Team
Project Title: White Bluff Art + Science Collaboration – Stage 2

The White Bluff Project is an artist-led and conceived collaborative multidisciplinary art, science, and community project exploring 'place'. It aims to expose concern about the transformative effects of climate and urbanisation on a coastal ecosystem on the Mid North Coast of NSW. In partnership with Coffs Harbour Regional Gallery, the project brings together Intergenerational local visual artists, Indigenous artists, poets, musicians, filmmakers and scientists, traditional knowledge holders and stakeholder community groups. Through science, indigenous and postcolonial histories, and contemporary community connections, participants will demonstrate the value of collaboration in developing new art forms, and approaches to creative practice, culminating in an exhibition at the Coffs Harbour Regional Gallery in 2021. Stage 2 comprises: 

·    A Pecha Kucha event where team members present their area of expertise and site observations.

·    A two-day intensive event conducted at White Bluff.  A boat charter excursion will enable interaction with the marine environment.

·    A concept development day where White Bluff participants will be led by collaborative strategist John Van der Kolk in a workshop exploring the broad theme of transformation allowing the group to arrive at a more refined, specific concept to drive the artistic work for The White Bluff Project exhibition at Coffs Harbour Regional Gallery.

·    Public programs include: 

-     Science Week, “Mapping the Air” with an Ornithologist, a Poet and Indigenous Visual Artist

-     An interactive, collaborative art making community event at White Bluff with local residents and participants.

-     Commencement of collaborative artwork creation – self determined collaborative teams (includes studio visits with curator and co coordinators)

-     Public Launch of The White Bluff project at Coffs Harbour Regional Gallery

4.       Auspice: Auspicious Arts Projects

Applicant: Wandering Circus Australia

Project Title: Wandering Circus Australia: Workshops & Showcases

A creative arts community engagement project that is visiting the Coffs Harbour LGA as part of a larger, 5-week tour along the East Coast of Australia. The Wandering Circus Australia (WCA) is a touring troupe of performers with world-class skills in circus arts, including cabaret, aerial performance, clowning, flow arts, fire performance, burlesque, spoken word and acro balance. The tour will visit a mix of regional towns and metro cities, conducting workshops and showcase performances that focus on disengaged youth, special needs, Indigenous and circus arts communities. In the Coffs Harbour LGA, the principal partner will be the Coffs Coast Community Circus. Funding has already been secured from the Central Coast Council (NSW) and North Burnett Council (Queensland) for other legs of the tour.

5.       Applicant: Bellingen Readers and Writers Festival (BRWF)

Project Title: Telling Stories (BRWF Schools Program)

The BRWF Schools Program aims to promote literacy and inspire a passion for reading, literature and cultural production among the youth of the Coffs Coast region. The Schools Program has been an integral part of the Bellingen Readers and Writers Festival since its inception in 2011. Its aim is to bring highly experienced Australian authors of children’s and young adult literature into the classroom, enabling children to engage in the literary world that might otherwise be denied. As one teacher remarked: “I love that we don’t have to be in Sydney to get a Writers Festival Program for our students – it’s an English teacher’s dream!” Indeed, it’s not only the students that benefit from the program, so do teachers, since teachers and authors work together to deliver tailored, interactive presentations and creative writing workshops.

The BRWF committee is a voluntary community group.  The BRWF Schools Program Co-ordinator finds, contacts and coordinates the delivery of the program to schools and schools contribute to the participation of the author. In 2019, 20 schools will participate in the BRWF Schools Program; a majority (14) from the Coffs Harbour LGA. This is a 50% increase in school participation from 2018 and will benefit close on 1,000 students. Other schools indicated they would like to participate but were not in a financial position to do so.

The BRWF committee is, therefore, seeking funding to expand the program to financially assist schools in the Coffs Harbour LGA to access the Program in 2020, potentially involving more than 1,500 students.

6.       Applicant: Coffs Harbour City Orchestra

Project Title: Coffs Coast Concert Series

In 2018 the applicant had to cancel an outdoor concert at the Botanic Gardens due to bad weather but postponed it and partnered with the Friends of the Gardens to put on an outdoor Christmas concert during the Christmas lights display.  It proved fortuitous because the Christmas music in the Gardens with the accompanying lights was extremely popular and attracted a very large crowd and substantial donations for the Gardens along with many requests to do the same next year.  This grant will enable us to perform an outdoor Christmas concert at the Gardens again this year including some carol singing and a co-performer for variety as well as a Seniors Week concert early in 2020, again as a contribution to the community (no entry charge).  As a third community concert, the applicant will perform in October 2019 at the Masonic Village aged care facility in Coffs Harbour, as it is difficult for many residents to get out to a concert.  If successful in receiving funding, all three of these concerts would be community contributions from the Orchestra with no entry fee but donation buckets available. The Orchestra plans to use the grant for the three community concerts only and will self-finance its other public concerts throughout the year and seek a sponsor for its annual gala concerts at the Jetty Memorial Theatre.

7.       Applicant: Woolgoolga Art Group

Project Title: Masterful Art

Several art galleries in the area do exhibitions based on copying the art works of the old masters. The Woolgoolga Art Group wishes to lean more towards development of the skills involved by having artists prepare works with a subject of their own choosing but in the painting style of their favourite old master.  The applicant proposes partnering with local string ensemble “Nota Bene” to have them perform the music of the masters (eg Bach, Mozart, Beethoven) at the exhibition opening and at a special morning tea for a View Club, Retirement Facility, Quota club or similar at some time during the weeks the exhibition is on display (October/November timing). Several months before the exhibition the applicant will hold a workshop/class demonstrations or a talk by a qualified art graduate/art tutors on the painting styles of the old masters as part of the project to provide inspiration for participating artists. Participation in the exhibition will also be promoted to Coffs Harbour and Sawtell art groups as part of steps to continue to build connections between the groups and their individual artists.

8.       Applicant: Sawtell Art Group

Project Title: A Class Above

"A Class Above" is a collaborative project between the Department of Education, Sawtell Art Gallery and local high schools. It involves the presentation of two workshops, one for teachers and one for students to address the assessment criteria for HSC Art. These workshops will then be followed up by an exhibition of Art work produced by local HSC students. Not all students make it to the Art Express (an exhibition of highly commended year 12 art works). This exhibition offers them the opportunity to display their hard efforts in a public space for appreciation.

Applications not recommended:

The assessment panel recommended to fully fund projects that clearly met the intentions and guidelines of the funding program per the selection criteria. Projects were rated from high to low against the selection criteria. The five grant applications that were not recommended for funding were rated very low against the criteria or:

·    were unable to meet sufficient wider community benefits;

·    did not provide sufficient support material or justification for funding;

·    failed to meet the selection criteria;

·    provided unrealistic or unclear project budgets; or

·    a combination of the above.

The panel also took into consideration if an applicant had received funding through the program previously, and if it was for the same or very similar project.

The following table lists those projects not recommended by the Assessment Panel.

Organisation

Project

Funding Requested

Coffs Harbour Regional Conservatorium

Coffs Con String Camp

$5,000

Friends of the North Coast Regional Botanic Garden Inc.

Botanic Endeavour 250

$5,000

Coffs Harbour Arts Council

Local Arts Heroes

$4,950

Boambee East Community Centre Inc.

Me Time

$3,000

Woolgoolga and Northern Beaches Chamber of Commerce

Immersed in Curryfest Culture

$2,200

TOTAL

 

$20,150

Unallocated funds:

Should Council accept the report recommendations on the applications to receive grant funding, a balance of $6,550 would remain unallocated. Given the grant process is resource intensive a second round of this Program for 2019/20 is not recommended.

It is instead recommended that the unallocated funds be used to coordinate a series of network events for the local Arts and Cultural/Creative Industries Sector to foster greater connections, collaboration and partnerships, with the events including a guest speaker or presentation on relevant themes, topics or sector development. It is anticipated that several events would be delivered over the remainder of 2019/20 and would allow not only sector and industry networking and development but would provide opportunities for new projects to be conceived and applied for in future grant rounds, as well as supporting the broader objectives of the Creative Coffs - Cultural Strategic Plan 2017-2022.

Options:

There are several options that may be considered by Council including:

1.   Adopt the recommendation provided to Council. This provides for the optimal distribution of grant funding based on the submissions received and the assessment process used.

2.   Amend the recommendation provided to Council.

3.   Reject the recommendation provided to Council. Selection of this option determines that Council does not distribute the grant funds to the community. As a consequence, the applicant arts and cultural groups who applied for grant funding would be required to fund their projects from other sources.

Sustainability Assessment:

•     Environment

Council assesses the merit of each project based on the impact of the surrounding environment. Council also considered the location of the proposed projects in terms of community amenity and acceptance.

•     Social

Applicants are required to identify both the cultural and social benefit and need provided by the project and how this benefit has been determined or quantified. This may be through creating an entirely new event or activity or enhancing an existing event or activity.

•     Civic Leadership

The assessment process aims to achieve the best possible outcomes for all the Coffs Harbour Local Government Area.

•     Economic – Broader Economic Implications

The assessment of projects under the Program is based on:

-     Each project or activity providing value for money; and

-     The economic benefits that may exist due to the results of cultural tourism and/or creative industries sector.

•     Economic - Delivery Program/Operational Plan Implications

The budget for this grant program has been adopted 2019/20 budget allocation and is the program implementation is listed within the operational plan.

Risk Analysis:

The guidelines for this Grants Program includes clauses requiring applicants to have in place public liability insurance and/or any other appropriate insurance cover for the project or event. The guidelines also include provisions relating to financial reporting, governance and a structured schedule to ensure that grantees fulfil the objectives of their application. A formal acquittal of the grant is required on completion of the project.

Consultation:

The report has been developed through a consultative process that has included input from a range of Council officers and an assessment panel.

Related Policy, Precedents and / or Statutory Requirements:

Cultural Policy

Creative Coffs Cultural Strategic Plan 2017-2022

Implementation Date / Priority:

Applicants would be notified and planning and co-ordination of industry and sector events will commence as soon as possible following Council’s determination on this matter.

A presentation event for grant recipients will also be facilitated by Council staff.

Conclusion:

The Arts and Cultural Development Grants Program is a funding initiative that assists Council to work in partnership with the arts and creative industries sector, community groups and organisations to deliver outcomes that enhance the cultural enjoyment for the region and to support the objectives of Creative Coffs – Cultural Strategic Plan 2017-2022.

 


SC19/38       Stronger Country Communities Fund - Round 3

Author:                        Section Leader Community Planning & Performance (Acting)

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SC19/38   Stronger Country Communities Fund - Round 3 Projects  

 

Executive Summary

The NSW Government has committed a further $100m to support community projects with at least $50m for youth-related projects, through Round 3 of the Stronger Country Communities Fund (SCCF), and local councils are eligible to apply.

This round has a focus on youth in response to the NSW Regional Youth Strategy, with at least 50% of funding provided to projects that improve the lives of young people (12-24 years old).  Youth related projects are to align to the areas of community, wellbeing, connectivity and work readiness.

Council has nominated six projects as applications for funding by Round 3 of the Stronger Country Communities Fund.

 

Recommendation:

That Council

1.       Note the Jetty Foreshores Stage 5 request of $600,000 from the Stronger Country Communities Fund – Round Three as resolved on 8 August 2019.

2.       Endorse the following additional projects to be submitted to the Stronger Country Communities Fund – Round Three:

Project Title

Grant Requested

Sandy Beach Reserve Active Youth Space

$200,000

STEAMin’ Ahead: A Digital Pop-Up Library

$201,000

CALD Youth Beach Safety Education Program

$ 95,000

Toormina Oval – Change Rooms and Storage

$250,000

North Coast Regional Botanic Gardens Glasshouse

$637,300

 

Report

Description of Item:

The NSW Government has committed a further $100m to support community projects with at least $50m for youth-related projects, through the Stronger Country Communities Fund (SCCF). Distribution of these funds is based on population by electorate with an allocation for the Coffs Harbour LGA of $1,078,949.

This round of funding is also open to applications directly from eligible community groups who will be responsible for delivering the projects if successful.

Applications close on Friday 27 September 2019, with announcement of successful projects in January 2020.  All projects must commence within 12 months of the funding deed being signed and be completed within three years of the project announcement – an extension from two years previously in response to feedback provided from Local Government.

In Round One of the SCCF, Council received $1,285,717 for three successful project applications - Community Facility Activation Upgrades ($606,901), the Refurbishment of the Rugby Park Clubhouse ($156,072) and the Missing Links 5 Footpath Project ($522,744).  Council received further funding of $1,987,724 in Round Two for four projects – Woolgoolga Beach Reserve Community Hub ($994,355), Woolgoolga Sports Grounds Floodlights ($168,000), Upgrade of Geoff King Motors Oval Sports Lighting ($318,865) and Sawtell and Surrounding Districts BMX Club Track and Facilities Upgrade ($506,504).

The Stronger Country Communities Fund supports projects that deliver local community infrastructure or sporting facilities. Projects must be for:

-     construction of new or upgrades to existing local community infrastructure

-     construction of new or upgrades to existing local sporting infrastructure

-     capital works related to street beautification and other public places that promote the health, happiness and wellbeing of the community

-     delivering programs that benefit the local community; and

-     infrastructure to assist the delivery of general community programs.

This round has a focus on youth in response to the NSW Regional Youth Strategy, with at least 50% of funding provided to projects that improve the lives of young people (12-24 years old). 

Youth related projects must be for:

-     Development of new or upgrades to existing infrastructure for young people; or

-     Delivering programs for young people.

Youth-related projects are to align to the areas of community, wellbeing, connectivity and work readiness.

Council has identified six projects as applications for funding by Round 3 of the SCCF:

Project Title

Estimated Total Project Cost

Council Contribution

SCCF Grant Requested

Jetty Foreshores Stage 5

(Council Meeting 8 August 2019)

$1,200,000

$600,000

$600,000

Sandy Beach Reserve Active Youth Space

$200,000

 

$200,000

STEAMin’ Ahead: A Digital Pop-Up Library

$201,000

 

$201,000

CALD Youth Beach Safety Education Program

$95,000

 

$95,000

Toormina Oval – Change Rooms and Storage

$625,000

$375,000

$250,000

North Coast Regional Botanic Gardens Glasshouse

$1,037,300

$300,000 (Council)

$100,000 (Friends North Coast Regional Botanic Gardens)

$637,300

Total SCCF Grant funding requests:

 

 

$1,983,300

Issues:

Projects must seek funding of $50,000 or more.  Projects requiring grant funding or more than $1 million will only be considered where there is a confirmed financial co-contribution of at least 25 per cent of the total grant amount.

Three of the projects have a significant Council co-funding contribution.  The additional grant funds are required to meet the estimated project cost before the project can commence.  

Jetty Foreshores Stage 5:

At the 8 August 2019 Council meeting it was resolved that Council allocate $600,000 from the Community Facilities Reserve in 2019/20 for construction of the Stage 5 Jetty Foreshores Project and seek matching grant funds of $600,000 from the Stronger Country Community Fund - Round 3, to provide full funding of $1,200,000 for the project.”

North Coast Regional Botanic Gardens Glasshouse

$637,300 is being sought from the SCCF for the construction of a glasshouse at North Coast Regional Botanic Gardens, with a budgeted overall project cost of $1,037,300.  Funding of $300,000 has been allocated from existing Council funds and a contribution of $100,000 from the Friends of the North Coast Regional Botanic Gardens.

Toormina Oval – Change Rooms and Storage

$250,000 towards the construction of change rooms and storage at Toormina Oval at a project cost of $625,000; to supplement existing funding of $375,000 from Council.

The remaining three projects are requesting full funding from the Stronger Country Community Fund Round 3. 

Due to the tight timeframe of this funding, it is necessary for all applications submitted by Council to be well progressed in both planning, demonstrated community consultation through alignment with Council strategies and masterplans, Delivery Program and priorities.

Options:

1.    Adopt the recommendation provided to Council. This option provides for the optimal distribution of the grant funds based on the applications received.

2.    Amend the recommendation provided to Council.

3.    Reject the recommendation provided to Council. Selection of this option will mean that due to the application closing date of 27 September 2019, Council will be unable to submit any projects for this funding source.

Sustainability Assessment:

•     Environment

Any of the projects nominated will need to include a detailed assessment and review of environmental impacts prior to construction.

•     Social

Projects nominated for funding will need to meet project objectives to:

1.   to boost the liveability of communities in regional areas by providing new or upgraded social and sporting infrastructure or community programs that have strong local support

2.   to provide programs and infrastructure that enhance opportunities for young people to be work ready and thrive in regional NSW.

These will be addressed in the Assessment Criteria responses to the grant.

•     Civic Leadership

The projects listed for consideration will address matters outlined in MyCoffs Community Strategic Plan:  We effectively manage the planning and provision of regional public services and infrastructure (D2.1)

•     Economic – Broader Economic Implications

These projects would have positive economic implications during the construction period and also longer term.

•     Economic - Delivery Program/Operational Plan Implications

All nominated projects have relevant strategic alignment and could be undertaken with no detrimental impact to the 2017-2021 Delivery Program (Year 3) and the adopted 2019-2020 Delivery Program Budgets.  Should Council make a successful application to the SCCF Round 3, then any relevant projects would be added to the 2019-2020 Operational Plan at the next available Quarterly Budget Review after receipt of confirmation from the NSW Department of Premier and Cabinet.

Risk Analysis:

The guidelines for the Program include provisions relating to financial reporting, governance and structured schedule. A formal acquittal of the grants will be required on completion of the projects.

Council staff have been required to compile, review and lodge all the applications within a very short timeframe. As such, there is a risk that the application plans and cost estimates may not be as robust as would normally be the case desired due to these time limitations. 

As per the Deed of Agreement with the NSW Government, there is a financial risk to Council from any financial overspend on any of the projects.

Consultation:

Consultation is an important part of the SCCF Round 3 assessment process.  Council’s identified projects were required to provide evidence of consultation, support and strategic alignment with Council’s Community Strategic Plan or through other adopted strategic Council documents.

Related Policy, Precedents and / or Statutory Requirements:

The NSW Government has committed this funding to support the development of infrastructure projects within the local government area. Expenditure of these grant funds by Council will be in accordance with Council’s Policies and statutory requirements

Implementation Date / Priority:

All projects must be commenced within one year and completed within three years of the announcement of funding by the NSW Government.

Conclusion:

The Stronger Country Community Fund Round 3 is a funding initiative by the NSW Government for assisting Councils and community organisations to deliver important infrastructure projects and community programs within the local government area. This Program enables significant investment in local infrastructure that supports local jobs and businesses and it is recommended that Council endorse projects to be submitted in Round 3.

 


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SI19/12         Amendment to Alcohol Free Zone in City Square, Harbour Drive Coffs Harbour

Author:                        Works Program Co-ordinator

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              Nil

 

Executive Summary

The official opening of the new upgraded City Square in Harbour Drive is scheduled to take place from 5pm on Friday 4 October 2019.

The event will include live music and acts from the Coffs International Buskers and Comedy Festival as well as refreshments. Food and drink will be sold by City Square venues, as well as by stall holders. Council is investigating a special event liquor licence to sell alcohol in the Square.

City Square is currently an Alcohol Free Zone (AFZ). Section 645 of the Local Government (LG) Act provides for Council, by resolution, to allow the temporary suspension of AFZs for specific periods or events. The LG Act and Ministerial Guidelines on Alcohol Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement as well as Police approval.

This report therefore seeks Council’s endorsement of the recommendation below for the purpose of holding the Official Opening of the new asset.

 

Recommendation:

That Council, in accordance with Section 645 of the Local Government Act 1993, approve the temporary suspension of the City Square Alcohol Free Zone in Harbour Drive, Coffs Harbour on Friday 4 October 2019 between the hours of 5-10pm.

 

Report

Description of Item:

Temporary Suspension of Alcohol Free Zones

Section 645 of the Local Government (LG) Act provides for Council, by resolution, to allow the temporary suspension of AFZs for specific periods or events.  The LG Act and Ministerial Guidelines on Alcohol Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement as well as obtaining Police approval.

Issues:

Alcohol Free Zone Suspension

This event is the official opening and associated celebrations following a major upgrade of City Square by Coffs Harbour City Council. The event will be advertised for the community to attend. Alcohol will be served in accordance with licensing regulations as an accompaniment to food for the duration of the event.

 

Risk mitigation strategies will be implemented as part of an event risk management plan. St John’s First Aid personnel will be on site. Traffic Controllers will assist with traffic management although there will be no road closures.

 

AFZ suspensions such as these allow Council and the business community considerable flexibility to stage events and festivals as part of a broader activation strategy for the city centre.

Options:

1.       Adopt the recommendations: this is deemed a low risk celebratory event. It will appeal to a wide cross section of the community including families. The event will be opened by the Mayor and managed by experienced Council event management staff.

2.       Modify the recommendation to limit the suspension – for example to reduce the number of hours. Any added conditions may not be readily understood by the community resulting in a potential low level of compliance risk.

3.       Reject the recommendation; however, failure to allow flexibility within the Coffs Harbour CBD for managed activation events, may impact negatively on the CBD businesses.

Sustainability Assessment:

•     Environment

No negative environmental concerns will occur as a result of the amended alcohol controls.

•     Social

There are minimal social concerns associated with amending the City Square alcohol free zone to allow the opening to take place.  Police will be monitoring the event and have the powers to deal with any anti-social behaviour that may take place under the existing legislation. The organisers will undertake a risk assessment; they are aware of the nearby liquor outlet and some of the associated anti-social behaviour in this area. The tone of the event will discourage such behaviour, and Council have undertaken similar events with no incidents. The event aligns with the aims of the Coffs City Centre Masterplan to activate the CBD by holding more events at weekends and after hours in the area.

•     Civic Leadership

This proposal works towards achieving the outcomes identified within the Coffs Harbour 2030 Strategic Plan and addresses the following objectives:

-     A thriving and sustainable local economy.

-     A community achieving its potential.

-     A vibrant and inclusive place.

•     Economic – Broader Economic Implications

Temporarily suspending the AFZ for specific events and establishing regular hospitality events provides an economic benefit for the region. The event should attract significant interest from the community and promote the City Centre as a social and entertainment hub with restaurants and cafes.

•      Economic - Delivery Program/Operational Plan Implications

The cost of installing notices will be absorbed within current programs.

 

 

Risk Analysis

Temporary Suspension of AFZ’s

Council staff have discussed a range of measures which can be taken to mitigate risks including the presence of traffic controllers and the St John’s First Aiders.

Consultation:

Internal consultation has been completed.  The event organisers will liaise with the Coffs Clarence Police Local Area Command, Office of Liquor and Gaming, Ambulance and local businesses.

Related Policy, Precedents and / or Statutory Requirements:

Alcohol Free Zones

Section 645 of the Local Government Act provides for Council, by resolution, to allow the temporary suspension of any AFZ. The Act and Ministerial Guidelines on Alcohol-Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement. 

Following adoption of the suspension of an AFZ, Council must publish a notice in a local newspaper informing the community of the suspension that will be in place. Coffs Harbour City Council staff will be responsible for covering Alcohol Free Zone signs immediately on commencement of the timeframe and subsequently removing the covers immediately at the end of the suspension period.

Implementation Date / Priority:

Notices will be installed following the Council resolution at least one week before the opening. The resolution will come into effect once notices are installed.

Conclusion:

It is recommended, for Councillors’ consideration, that allowing a temporary suspension of the AFZ in City Square, Harbour Drive, Coffs Harbour for the opening of City Square will contribute to a successful event marking an historic milestone for Coffs Harbour.