Ordinary Council Meeting Minutes                                                           27 June 2019

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 27 June 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence       Nil

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboroiginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Public forum

No public forum.

 

Disclosure of Interest

No disclosures of interest.

 

Apologies

No apologies.

 

LEAVE OF ABSENCE

No leave of absence.

 

 

 

CONFIRMATION OF MINUTES

2019/95

Resolved (Cr Sally Townley / Cr Paul Amos)

That the minutes of the Ordinary Meeting held on 23 May 2019 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

2019/96

Resolved (Cr Paul Amos / Cr Tegan Swan)

That the minutes of the Ordinary Meeting held on 13 June 2019 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

General Manager's Reports

 

GM19/16         Local Government NSW Conference 2019 - Voting Delegates and Submitting Motions

 

Executive Summary

Council is required to nominate its authorised voting delegates in preparation for attendance and voting at the Local Government NSW Annual Conference 2019.  The process as it relates to the submission of motions for consideration at the Conference is also outlined.

 

2019/97

Resolved (Cr Sally Townley / Cr John Arkan)

That:

1.       Council resolve to nominate the following Councillors as the Coffs Harbour City Council voting delegates for the 2019 LGNSW Annual Conference;

 

1.1.    Councillor Denise Knight

1.2.    Councillor Sally Townley

1.3.    Councillor John Arkan

1.4.    Councillor Keith Rhoades

 

2.       Councillors wishing to propose motions for consideration by Council for inclusion on the LGNSW Conference Business Paper are to submit any such motions to the General Manager by close of business Wednesday 24 July 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

GM19/17         2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges.

 

Executive Summary

Council adopted the Draft 2017-2021 Delivery Program (Year 3), Draft 2019/20 Operational Plan, Draft Delivery Program Budgets 2019-2021 and Draft 2019/20 Fees and Charges on 9 May 2019.  The draft documents were subsequently placed on public exhibition for 28 days. The exhibition was publicised and the community was invited to provide feedback. A total of 45 community submissions were received and considered in Council’s review of the draft documents.

The revised Delivery Program, Operational Plan, Budgets, Fees and Charges are now presented for consideration. If adopted, these documents will be implemented from 1 July 2019.

There have been changes made to the financial estimates for the 2019/20 General Fund Budget and the 2019/20 Sewer Fund Budget since the draft Budget was exhibited and the final budget being presented. These changes are documented in the body of the report and result in a reduction in the 2019/20 General Fund Budget surplus, excluding capital revenue, of $629,000 and a reduction in the 2019/20 Sewer Fund Budget surplus, excluding capital revenue, of $61,000.

The 2019/20 General Fund Budget delivers a surplus, excluding capital revenue, of $578,000. The 2019/20 Water Fund Budget delivers a surplus, excluding capital revenue, of $559,000. The 2019/20 Sewer Fund Budget delivers a surplus, excluding capital revenue, of $411,000.

 

 

Motion (Cr Tegan Swan / Cr John Arkan)

That Council:

1.         Adopt the attached revised documents as the 2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges with the deletion of the Development Compliance Levy from the 2019/20 Fees and Charges which will be subject to further consideration by staff and a subsequent Councillor Briefing.

 

2.       Note that the 2019/20 General Fund Budget will deliver a projected surplus of $493,000 excluding capital revenue.

3.         Allocate $700,000 from the Community Facilities Reserve in 2019/20 to commence detailed design of the Northern Beaches Multi-Purpose Centre in early 2020 following the determination of the development application.

 

 

Cr Cecato gave notice of a Foreshadowed Motion.

 

 

 

FORESHADOWED Motion

 

(Cr George Cecato)

That Council:

1.         Adopt the attached revised documents as the 2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges with the deletion of the Development Compliance Levy from the 2019/20 Fees and Charges which will be subject to further consideration by staff and a subsequent Councillor Briefing.

 

2.       Note that the 2019/20 General Fund Budget will deliver a projected surplus of $493,000 excluding capital revenue.

3.       Allocate $700,000 from the Community Facilities Reserve in 2019/20 to commence detailed design of the Northern Beaches Multi-Purpose Centre in early 2020 following the determination of the development application.

4.       Allocate $1.3M from the Community Facilities Reserve in 2019/20 to commence Jetty Foreshores Stage 5 North Wall Car Park.

 

 

Motion put

2019/98

Moved (Cr Sally Townley)

That the motion be put.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Motion

2019/99

Resolved (Cr Tegan Swan / Cr John Arkan)

That Council:

2.         Adopt the attached revised documents as the 2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges with the deletion of the Development Compliance Levy from the 2019/20 Fees and Charges which will be subject to further consideration by staff and a subsequent Councillor Briefing.

 

2.       Note that the 2019/20 General Fund Budget will deliver a projected surplus of $493,000 excluding capital revenue.

4.         Allocate $700,000 from the Community Facilities Reserve in 2019/20 to commence detailed design of the Northern Beaches Multi-Purpose Centre in early 2020 following the determination of the development application.

 

For:         Crs Knight, Arkan, Swan and Townley

Against:  Crs Adendorff, Amos, Cecato and Rhoades

 

The MOTION on being put to the meeting resulted in a tied vote. The Mayor used her casting vote and the MOTION was declared CARRIED.

Carried

 

The Original Motion was Carried, therefore the foreshadowed motion lapsed and was not able to be considered.

Directorate Reports - Business Services

 

BS19/29          2019-2020 Environmental Levy Grants Program

 

Executive Summary

This report provides Council with the recommended projects for the 2019/2020 Environmental Levy Grants Program (ELGP) for inclusion in the 2019/2020 Operational Plan.  The Environmental Levy funding allocated for the 2019/2020 Environmental Levy Grants Program pool is $339,703, being 25% of the total Environmental Levy funding pool.

 

Council received 21 submissions for the 2019/2020 Environmental Levy Grants Program with 19 submissions recommended to receive funding.

 

The total of the recommended program is $339,236 with $467 remaining, which will be included in allocations for funding in the next financial year.

 

 

Motion (Cr Sally Townley / Cr Tegan Swan)

1.       That Council approves the following projects to be funded from the 2019/2020 Environmental Levy Grants Program pool:

 

Applicant

Project Name

Amount ($)

Bonville Public School P & C Association

Planting for spray drift prevention – Stage 1

15,510

Coffs Harbour Regional Landcare

Growing Our Future 2019/20

24,640

Coffs Harbour and District Local Aboriginal Lands Council

Improving the waterways of Corindi Beach

23,130

Envite

Koala habitat enhancement

24,640

First Choice Organics

Sustainable profitable future food production for the Coffs Coast

23,000

Jetty Dunecare

Pre-empting the sleeping invader – Glory Lily @ Boambee Beach

25,000

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

Nana Glen Landcare Group

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744) – Phase 2

25,000

Nana Glen Landcare Group

The effects of nitrates on macro invertebrates and river health

23,000

New Earth Regeneration

Halls Road Koala Corridor – engaging the community in habitat restoration

4,800

New Earth Regeneration

Roberts Hill Koala Corridor – protecting the connection

4,200

New Earth Regeneration

Tree Fern Creek Habitat Corridor – targeting high priority vine weeds

4,200

New Earth Regeneration

Newport’s Creek - riparian rainforest restoration

4,975

OzGREEN

My River Coffs Harbour

24,354

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve - Stage 2

2,800

Southern Cross University

The runoff carrying capacity of Coffs Coast estuaries

25,000

Southern Cross University

Further soil chemistry investigations on intensive horticulture sites and in associated sediments

25,000

Southern Cross University

Improving water quality downstream of Protected Cropping Operations (Hothouses)

20,000

Woolgoolga Regional Community Gardens

Let the sun shine in

14,987

Total

339,236

 

2.       That the National Parks Association of NSW – Analysis of economic benefits of the proposed Great Koala National Park project be considered further, pending discussions between Coffs Harbour City Council, Bellingen Shire Council and National Parks Association of NSW and a report be brought back to Council.

 

Cr Arkan gave notice of a Foreshadowed Motion.

 

 

FORESHADOWED Motion

 

(Cr John Arkan

That Council approves the following projects to be funded from the 2019/2020 Environmental Levy Grants Program pool:

 

Applicant

Project Name

Amount ($)

Bonville Public School P & C Association

Planting for spray drift prevention – Stage 1

15,510

Coffs Harbour Regional Landcare

Growing Our Future 2019/20

24,640

Coffs Harbour and District Local Aboriginal Lands Council

Improving the waterways of Corindi Beach

23,130

Envite

Koala habitat enhancement

24,640

First Choice Organics

Sustainable profitable future food production for the Coffs Coast

23,000

Jetty Dunecare

Pre-empting the sleeping invader – Glory Lily @ Boambee Beach

25,000

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

Nana Glen Landcare Group

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744) – Phase 2

25,000

Nana Glen Landcare Group

The effects of nitrates on macro invertebrates and river health

23,000

New Earth Regeneration

Halls Road Koala Corridor – engaging the community in habitat restoration

4,800

New Earth Regeneration

Roberts Hill Koala Corridor – protecting the connection

4,200

New Earth Regeneration

Tree Fern Creek Habitat Corridor – targeting high priority vine weeds

4,200

New Earth Regeneration

Newport’s Creek - riparian rainforest restoration

4,975

OzGREEN

My River Coffs Harbour

24,354

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve - Stage 2

2,800

Southern Cross University

The runoff carrying capacity of Coffs Coast estuaries

25,000

Southern Cross University

Further soil chemistry investigations on intensive horticulture sites and in associated sediments

25,000

Southern Cross University

Improving water quality downstream of Protected Cropping Operations (Hothouses)

20,000

Woolgoolga Regional Community Gardens

Let the sun shine in

14,987

Total

339,236

 

 

 

Motion

2019/100

Resolved (Cr Sally Townley / Cr Tegan Swan)

1.       That Council approves the following projects to be funded from the 2019/2020 Environmental Levy Grants Program pool:

 

Applicant

Project Name

Amount ($)

Bonville Public School P & C Association

Planting for spray drift prevention – Stage 1

15,510

Coffs Harbour Regional Landcare

Growing Our Future 2019/20

24,640

Coffs Harbour and District Local Aboriginal Lands Council

Improving the waterways of Corindi Beach

23,130

Envite

Koala habitat enhancement

24,640

First Choice Organics

Sustainable profitable future food production for the Coffs Coast

23,000

Jetty Dunecare

Pre-empting the sleeping invader – Glory Lily @ Boambee Beach

25,000

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

Nana Glen Landcare Group

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744) – Phase 2

25,000

Nana Glen Landcare Group

The effects of nitrates on macro invertebrates and river health

23,000

New Earth Regeneration

Halls Road Koala Corridor – engaging the community in habitat restoration

4,800

New Earth Regeneration

Roberts Hill Koala Corridor – protecting the connection

4,200

New Earth Regeneration

Tree Fern Creek Habitat Corridor – targeting high priority vine weeds

4,200

New Earth Regeneration

Newport’s Creek - riparian rainforest restoration

4,975

OzGREEN

My River Coffs Harbour

24,354

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve - Stage 2

2,800

Southern Cross University

The runoff carrying capacity of Coffs Coast estuaries

25,000

Southern Cross University

Further soil chemistry investigations on intensive horticulture sites and in associated sediments

25,000

Southern Cross University

Improving water quality downstream of Protected Cropping Operations (Hothouses)

20,000

Woolgoolga Regional Community Gardens

Let the sun shine in

14,987

Total

339,236

 

2.       That the National Parks Association of NSW – Analysis of economic benefits of the proposed Great Koala National Park project be considered further, pending discussions between Coffs Harbour City Council, Bellingen Shire Council and National Parks Association of NSW and a report be brought back to Council.

 

For:         Crs Knight, Amos, Swan and Townley

Against:  Crs Adendorff, Arkan, Cecato and Rhoades

 

The MOTION on being put to the meeting resulted in a tied vote. The Mayor used her casting vote and the MOTION was declared CARRIED.

 Carried

 

The Original Motion was Carried, therefore the foreshadowed motion lapsed and was not able to be considered.

 

 

 

 

 

 

BS19/30          Making of Rates and Charges 2019/20

 

Executive Summary

The rates and annual charges for 2019/20 have to be formally ‘made’ under Section 535 of the Local Government Act, 1993, by Council resolution.  The rates and charges are required to be made by 1 August each year.

 

The Ordinary Rate structure detailed in this report incorporates an increase in Council’s General Income of 2.7% for 2019/20, being the rate peg approved by IPART.

 

This report seeks adoption of Rates and Charges which are required to achieve income yields in support of Council’s 2019/2020 Operational Plan.

 

2019/101

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.       Make an Ordinary Rate - Residential, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.40841 cents) in the dollar with a Base Amount of $414.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Residential’.

2.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.98715 cents) in the dollar with a minimum rate of $691.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Business’ except land under the sub-category of Business named ‘City Centre Business’.

3.       Make an Ordinary Rate – City Centre Business, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (1.46591 cents) in the dollar with a minimum rate of $672.00 for all rateable land in the Coffs Harbour LGA sub-categorised as ‘City Centre Business’.

4.       Make an Ordinary Rate – Farmland, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.40841 cents) in the dollar and a Base Amount of $414.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Farmland’.

5.       Make a Special Rate – Environmental, pursuant to Section 495 of the Local Government Act, for 2019/2020 on all rateable land in the Coffs Harbour LGA of (0.01051 cents) in the dollar with a Base Amount of $22.56.

6.       Make an Annual Charge for Domestic Waste Service – Occupied, pursuant to Section 496 of the Local Government Act, for 2019/2020 on all occupied rateable land, categorised Residential or Farmland, to which a domestic waste service is (or able to be) provided.

The amount of the annual charge will be the amount derived by applying the formula: C = S x UD

Where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1), whichever is the greater, and 'UD' (Unit Price Domestic Waste) is $675.00.

Subsidiary (or extra) Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2019/2020 will incur the following annual charges per service:

6.1     Domestic General Waste Service - $300.00

6.2     Domestic Recycling Service - $110.00

6.3     Domestic Recycle Upgrade Service - $40.00

6.4     Domestic Organic Waste Service - $190.00

6.5     Domestic Supply of Bins Service - $120.00

6.6     Domestic Bin Reinstatement Fee - $105.00 per bin

7.       Make an Annual Charge for Domestic Waste – Vacant Land, pursuant to Section 496 of the Local Government Act, for 2019/2020 of $169.00, on all vacant rateable land categorised Residential and Farmland, to which a domestic waste service is available.

8.       Make an Annual Charge for Non-Domestic Waste – Occupied, pursuant to Section 501 of the Local Government Act for 2019/2020 on all occupied rateable land categorised Business or sub-categorised City Centre Business, to which a waste collection service is provided (or is able to be provided).

The amount of the annual charge will be the amount derived by applying the formula:
C = S x UB, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1) whichever is the greater and 'UB' (Unit Price - Non Domestic) is $675.00.

Subsidiary (or extra) Non-Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2019/2020 will incur the following annual charges per service:

8.1     Non-Domestic General Waste Service - $300.00

8.2     Non-Domestic Recycling Service - $110.00

8.3     Non-Domestic Recycle Upgrade Service - $40.00

8.4     Non-Domestic Organic Waste Service - $190.00

8.5     Non-Domestic Supply of Bins Service - $120.00

8.6     Non-Domestic Bin Reinstatement Fee - $105.00 per bin

9.       Make an Annual Charge for Non-Domestic Waste – Vacant Land, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $169.00, on all vacant rateable land categorised Business or sub-categorised City Centre Business to which a non-domestic waste service is available.

10.     Make an Annual Charge for Non-Rateable (Non-Domestic) Waste Service, pursuant to Section 496(2) of the Local Government Act, for 2019/2020 on all occupied non-rateable properties to which a waste collection service is provided.

The amount of the annual charge will be the amount derived by applying the formula:

C = S x UN, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided for collection or the number of separate occupations, or one (1) whichever is the greater and 'UN' (Unit Price Non-Rateable) is $675.00.

Subsidiary (or extra) Non-Rateable (Non-Domestic) Waste Services pursuant to Section 501 of the Local Government Act, for 2019/2020 will incur the following annual charges per service:

10.1   Non-Rateable General Waste Service - $300.00

10.2   Non-Rateable Recycling Service - $110.00

10.3   Non-Rateable Recycle Upgrade Service - $40.00

10.4   Non-Rateable Organic Waste Service - $190.00

10.5   Non-Rateable Supply of Bins Service - $120.00

10.6   Non-Rateable Bin Reinstatement Fee - $105.00 per bin

11.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land categorised Residential or Farmland, EXCEPT land prescribed under Section 552 (3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be $867.00 per occupation or $598.00 for vacant land.

 

12.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 on all rateable land categorised Business or within the Business subcategory ‘City Centre Business’ EXCEPT land prescribed under Section 552(3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be:

For vacant land - $598.00.

For occupied land the charge will be calculated using the formula:

SDF x MF x AC factor (with a minimum charge of $598.00).

Where:       SDF = Sewer Discharge Factor

MF = Meter Factor (refer to table 1 below)

AC factor = $849.00 (charge for 2019/2020).

Where no Council water service is installed on an occupied property (and able to be connected to the sewerage system) a Meter Factor (MF) equal to one (1) and a Sewer Discharge Factor (SDF) equal to 95% will be assumed for the calculation of the annual sewer access charge (i.e. 1 x 95% x $849.00 = $806.55).

Table 1 - Meter Charge Factors - Annual Sewer Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

Nil

 

13.     Make an Annual Charge – Private Sewer Pump Station Management Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land.

The amount of the annual charge will be $140.00 per private sewer pump station.

14.     Make an Annual Fee for On-site Sewage Administration (low risk systems), pursuant to Section 608 of the Local Government Act for 2019/2020 on each property on which an on-site sewage management system(s) is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPL where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPL' (Unit Price) is $35.00 for low risk on-site sewage systems.

15.     Make an Annual Fee for On-site Sewage Administration (medium risk systems), pursuant to Section 608 of the Local Government Act for 2019/2020 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPM here 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPM' (Unit Price) is $70.00 for medium risk on-site sewage systems.

16.     Make an Annual Fee for On-site Sewage Administration (high risk systems), pursuant to Section 608 of the Local Government Act for 2019/2020 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPH where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPH' (Unit Price) is $210.00 for high risk on-site sewage systems.

17.     Make an Annual Charge – Water Access Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land categorised Residential or Farmland EXCEPT: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a commercial farming purpose.

The amounts of the annual charge will be:

17.1.  For vacant land or land comprising a single residential dwelling or a lot within a strata plan - $147.00.

17.2.  For land on which is erected a building or buildings adapted for two or more separate occupations, including (but not limited to) a dual occupancy or residential flat building(s) not being part of a strata plan, the amount derived by applying the formula AC = T x $147.00 where 'AC' equals the Annual Charge, 'T' equals the number of separate occupations.

18.     Make an Annual Charge – Water Access Charges, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land categorised Business (and sub-category City Centre Business) or Farmland except: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a residential purpose.

The amount of the annual charges will be:

18.1.  For vacant land or occupied land that is not connected to the water supply - $147.00.

18.2.  For land not included in (1) above the amount is derived by applying the formula: AC = MF x $147.00 where 'AC' equals the Annual Charge, 'MF' equals the aggregate of the charge factors for all meters on the property (see table 2 below for charge factors), and $147.00 is the unit price.

Table 2 – Meter Charge Factors - Water Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

1.00

 

19.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $16.00 per testable backflow device on rateable properties under the category of Residential or Farmland in respect of land prescribed under Section 552(1).

20.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $64.00 for the first testable backflow device and $15.75 for any additional testable backflow device(s) on rateable properties under the category of Business or sub-category of City Centre Business in respect of land prescribed under Section 552(1).

21.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $505.00 for each system able to be connected to the sewerage system (properties with this charge applied may also be charged an annual sewer access charge).

22.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $505.00 for each system not yet on Council’s subsidised pump-out service and not able to be connected to the sewerage system.

23.     Make an Annual Charge for Effluent Removal (Special), pursuant to Section 501 of the Local Government Act, for 2019/2020 of $867.00 for each system not able to be connected to the sewerage system.  A subsidised effluent pump-out service is provided with this charge.

24.     Make an Annual Charge for Trade Waste, pursuant to Section 501 of the Local Government Act, for 2019/2020.  This annual charge is based on the number of trade waste generators at each property.

Table three shows the annual charge applicable for a particular number of trade waste generators at a property.

Table 3 – Annual Charge for Trade Waste

Number of Trade

Waste Generators

Annual Trade

Waste Charge

1

   $214.00

2 to 4

   $428.00

5 to 9

 $1,016.50

10 to 14

$1,979.50

15 to 19

$2,942.50

20 to 24

$3,852.00

25 to 29

30 to 34

$4,708.00

$5,564.00

>34

$6,420.00

Dump Point

  $430.00

25.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $3.05 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 1 (or Step 1) water usage charge.

26.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $4.58 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 2 (or Step 2) water usage charge.

27.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2019/2020 of $1.53 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 1 (or Step 1) raw water usage charge.

28.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2019/2020 of $2.29 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 2 (or Step 2) raw water usage charge.

29.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $3.05 per kilolitre for each kilolitre of water registered on any meter fitted to any Non-Residential property.

30.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $9.15 per kilolitre for each kilolitre of water registered on any meter fitted for providing a fire service at a property.

31.     Make a Sewer Usage Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $2.26 per kilolitre.  Sewerage discharge is based on water usage and varies depending on Sewer Discharge Factors (SDF) allocated to individual water meters on individual properties. Usage is generally determined with the use of meters, which in certain circumstances may not be directly connected to Council’s water supply.

32.     Make a Trade Waste Usage Charge (for compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2019/2020 charge period of $1.87 per kilolitre.

33.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 1 generators), pursuant to Section 502 of the Local Government Act, for the 2019/2020 charge period of $1.87 per kilolitre.

34.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2019/2020 charge period of $17.10 per kilolitre.

35.     Make an Annual Stormwater Management Service Charge, pursuant to Section 496A of the Local Government Act, for 2019/2020, to be applied against rateable properties categorised as Business or Residential within Council’s stormwater catchments.  The amount of the annual charges will be:

35.1.  Residential properties (not being strata units) - a flat charge of $25.00 will apply.

35.2.  For Residential Strata Units - a flat charge of $12.50 will apply.

35.3.  For Business properties (not being strata units) the charge is based on total (estimated) impervious land area using the following criteria:

Divide the total impervious land area by 350 square metres.  This will result in an amount which, (rounded up to the nearest whole number) is multiplied by $25.00.  This annual charge will therefore be an amount divisible by $25.00 with the minimum charge being $25.00 for properties having a land area of 350 square metres or less.

35.4.  For Business Strata Units (in a complex containing only business units) - the charge is determined by a method similar to that detailed in point (III) above, except that the total land area charge for the strata complex (being a multiple of the $25.00 charge) is further apportioned to individual strata units within the complex using the unit entitlement recorded for each unit.  A minimum charge of $5.00 per strata unit applies to calculated charges less than this amount.

35.5.  For Business Strata Units (in a mixed complex containing residential units) – the charge for these units will be the same as residential strata units being a flat charge of $12.50.

36.     Make an Interest Charge of 7.5%, pursuant to Section 566 of the Local Government Act, for 2019/2020 being the maximum amount determined by the Minister for Local Government; calculated daily on a simple basis, on overdue rates and charges (EXCEPT water, sewer and trade waste usage charges).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

 

 

BS19/31          Granting of Voluntary Pension Rebates for 2019/20

 

Executive Summary

The Local Government Act 1993, (the Act) provides that the Council must grant a mandatory rebate to eligible pensioners for rates and charges.  Council is then reimbursed by subsidy payment for a proportion of the amount rebated.  Section 582 of the Act provides that Council may grant an additional voluntary pensioner rebate which this report outlines.

 

Since 2002 Council has granted additional voluntary pensioner rebates to eligible pensioners in respect of the Environmental Levy and Domestic Waste Charges.  The granting of these additional rebates is resolved by Council on an annual basis and is provided for in the 2019/20 budget at a cost of $643,000.

 

2019/102

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council:

1.       Grants a voluntary rebate under Section 582 of the Local Government Act in 2019/2020 to eligible pensioners in respect of the Environmental Levy and Domestic Waste charges.  The level of rebate to be:

 

1.1.    In the case of the Environmental Levy – the amount that is the difference between 50% of the ad valorem rate and 50% of the Base Amount and the mandatory rebate to be applied under Section 575 of the Local Government Act.

1.2.    In the case of the Domestic Waste Charge – the amount that is the difference between $87.50 and the mandatory rebate to be applied under Section 575 of the Local Government Act.

 

2.       Notes the provision of $643,000 in the 2019/2020 budget to meet the cost of providing voluntary pension rebates.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS19/32          Bank and Investment Balances for May 2019

 

Executive Summary

Council’s Bank Balances and Investments as at 31 May 2019 totalled $224,873,698.78.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

2019/103

Resolved (Cr Paul Amos / Cr George Cecato)

That Council note the bank balances and investments totalling $224,873,698.78 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 May 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

 

BS19/33          Monthly Financial Performance Report for the Month Ended 31 May 2019

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 May 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $22.1M with the actual year to date being $35.9M.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $90.5M with $46.3M expended to the end of May.

 

Also, as previously circulated to Councillors on 24 May 2019, an amended Income Statement for the month ended 30 April 2019 is included as Attachment 2 for formal noting.

 

2019/104

Resolved (Cr Sally Townley / Cr George Cecato)

That Council note the Monthly Financial Performance Report for 31 May 2019 (Attachment 1) and the amended Income Statement for 30 April 2019 (Attachment 2).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Directorate Reports - Sustainable Communities

 

SC19/22          Development Application No. 0754/19DA - Dwelling House, Swimming Pool and Retaining Walls - Lot 58 DP 270533, 20 Aspect Drive, Coffs Harbour

 

Executive Summary

This report provides an assessment of Development Application No. 0754/19DA for a Dwelling House at Lot 58 DP 270533, 20 Aspect Drive, Coffs Harbour.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

The development application is reported to Council for determination because it proposes to vary the height of buildings development standard in the Local Environmental Plan by more than 10%.

 

2019/105

Resolved (Cr George Cecato / Cr Paul Amos)

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the Height of buildings under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.       Approve Development Application No. 0754/19DA for a dwelling house, swimming pool and retaining walls at Lot 58 DP 270533 20 Aspect Drive, Coffs Harbour subject to the conditions provided in Attachment 3.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

SC19/23          Coffs Harbour Jetty Foreshores Precinct - NSW Government Process Update

 

Executive Summary

The Coffs Harbour Jetty Foreshores Precinct contains several areas of land that are owned by the NSW Government. The NSW Government has developed a project which aims to develop a master plan for the Jetty Foreshores Precinct in consultation with the community and other key stakeholders, and then to consider how the government land is best repurposed and managed to achieve the master plan outcomes.

On 6 December 2018, Council received a report from the NSW Government on community engagement outcomes around the opportunities within the Jetty Foreshores Precinct. On 27 May 2019, a Councillor briefing was held with the NSW Government project team. The purpose of this report is to present the briefing notes to Council (Attachment 1) and to provide an update on the master planning process as outlined at the briefing.

 

2019/106

Resolved (Cr Paul Amos / Cr Tegan Swan)

That Council:

1.       Note the project status and next steps outlined in the NSW Government Coffs Harbour Jetty Foreshore Precinct briefing notes (Attachment 1).

2.       Continue to engage with the NSW Government in the next stage of their process to develop a master plan for the Coffs Harbour Jetty Foreshores Precinct.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SC19/24          Coffs Harbour Development Control Plan 2015 - Amendment No. 8 (Housekeeping 3) - Post Exhibition

 

Executive Summary

Coffs Harbour Development Control Plan 2015 came into force on 21 October 2015 and gives effect to Coffs Harbour Local Environmental Plan 2013. To ensure that it remains up to date and facilitates positive growth outcomes for the Coffs Harbour Local Government Area, Council routinely undertakes housekeeping reviews of the Development Control Plan.

At its Ordinary Meeting of 14 March 2019, Council resolved to endorse and publicly exhibit draft Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) and associated amendments to the Moonee Release Area Development Contributions Plan 2017. The purpose of this report is to present the outcomes of the public exhibition process for the proposed amendments and to seek approval from Council for final amendments to both Plans.

 

2019/107

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council:

1.       Adopt Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) in accordance with Part 3 Division 3 of the Environmental Planning and Assessment Regulation 2000 (Attachment 1).

2.       Adopt the revised Moonee Release Area Development Contributions Plan 2017 in accordance with Part 4 Division 3 of the Environmental Planning and Assessment Regulation 2000 (Attachment 2).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SC19/25          Review of Compliance Response Framework

 

Executive Summary

Council’s Compliance Response Framework (CRF), first adopted in 2015, provides guidance on how Council will respond toward a range of customer request matters and the response times that will be applied accordingly. 

An internal review of the CRF has been undertaken to ensure the matters and response times remain relevant and consistent with service levels. The review has identified the need for additional matters to be included and various changes to better reflect the practice being applied to specific issues.

Further enhancement of the Framework is also proposed through the addition of a risk based escalation hierarchy developed to assist with managing community expectations in relation to possible compliance outcomes.

This report seeks Council’s endorsement for release of the revised Compliance Response Framework for public exhibition prior to the matter being brought back to Council for consideration for formal adoption.

 

2019/108

Resolved (Cr Paul Amos / Cr Michael Adendorff)

That Council:

1.   Endorse the release of the revised Compliance Response Framework for public exhibition and invite submissions for a period of 30 days.

2.   Note that a further report will be brought back to Council for consideration following public exhibition of the revised Compliance Response Framework.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Directorate Reports - Sustainable Infrastructure

 

SI19/10           Amendment to Alcohol Free Areas in Woolgoolga CBD for Eat Street Events

 

Executive Summary

Council approved four “Eat Street” events in Market Street, Woolgoolga to be held in 2019 at their meeting on 6th December 2019. The organisers have subsequently requested that the date of the third of these events be changed from Saturday 13 July 2019 to Saturday 24 August 2019.

The event involves a number of mobile vendors in Market Street complementing the permanent dining venues showcasing craft beer, cider and wine products. Stall holders will be permitted to sell alcohol to patrons within the fenced event area.

Market Street is currently an Alcohol Free Zone (AFZ). Section 645 of the Local Government Act (the Act) provides that Council may, by resolution, allow the temporary suspension of AFZs for specific periods or events. The Act and Ministerial Guidelines on Alcohol Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement as well as Police approval.

 

2019/109

Resolved (Cr Tegan Swan / Cr Michael Adendorff)

That Council in accordance with section 645 of the Local Government Act:

1.        Revoke its previously approved temporary suspension of the Market Street, Woolgoolga, Alcohol Free Zone between Nightingale Street and Queen Street for the 13th July 2019;

2.        Approve a new temporary suspension of the Market Street, Woolgoolga, Alcohol Free Zone between Nightingale Street and Queen Street for Saturday 24th August 2019 from 3pm to 11pm;

3.        Note that suspension on the 24 August 2019 is in lieu of the temporary suspension already approved for 13 July 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Questions on notice

No questions on notice.

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

Close of Meeting

The Meeting closed at 6.46pm.

 

Confirmed: 11 July 2019.

 

 

 

 

...................................................

Denise Knight

Mayor