Coffs Harbour City Council

19 June 2019

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 27 June 2019

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Public Forum

4.         Disclosure of Interest

5.         Apologies

6.         Leaves of Absence

7.         Mayoral Minute

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Questions On Notice

19.      Matters of an Urgent Nature

20.      Consideration of Confidential Items (if any)

21.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM19/16         Local Government NSW Conference 2019 - Voting Delegates and Submitting Motions............................................................................................. 3

GM19/17         2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges....................................................................................................................................... 7

Directorate Reports - Business Services

BS19/29          2019-2020 Environmental Levy Grants Program................................. 312

BS19/30          Making of Rates and Charges 2019/20...................................................... 326

BS19/31          Granting of Voluntary Pension Rebates for 2019/20....................... 337

BS19/32          Bank and Investment Balances for May 2019....................................... 340

BS19/33          Monthly Financial Performance Report for the Month Ended 31 May 2019.......................................................................................................................... 362

Directorate Reports - Sustainable Communities

SC19/22          Development Application No. 0754/19DA - Dwelling House, Swimming Pool and Retaining Walls - Lot 58 DP 270533, 20 Aspect Drive, Coffs Harbour................................................................................................................ 380

SC19/23          Coffs Harbour Jetty Foreshores Precinct - NSW Government Process Update................................................................................................ 400

SC19/24          Coffs Harbour Development Control Plan 2015 - Amendment No. 8 (Housekeeping 3) - Post Exhibition............................................................ 410

SC19/25          Review of Compliance Response Framework ..................................... 475

Directorate Reports - Sustainable Infrastructure

SI19/10           Amendment to Alcohol Free Areas in Woolgoolga CBD for Eat Street Events.................................................................................................... 486   


GM19/16      Local Government NSW Conference 2019 - Voting Delegates and Submitting Motions

Author:                        General Manager

Authoriser:                  General Manager

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              Nil

 

Executive Summary

Council is required to nominate its authorised voting delegates in preparation for attendance and voting at the Local Government NSW Annual Conference 2019.  The process as it relates to the submission of motions for consideration at the Conference is also outlined.

 

 

Recommendation:

That:

1.       Council resolve to nominate the following Councillors as the Coffs Harbour City Council voting delegates for the 2019 LGNSW Annual Conference;

 

1.1.    Councillor Denise Knight

1.2.    Councillor

1.3.    Councillor

1.4.    Councillor

 

2.       Councillors wishing to propose motions for consideration by Council for inclusion on the LGNSW Conference Business Paper are to submit any such motions to the General Manager by close of business Wednesday 24 July 2019.

 

Report

Description of Item:

Local Government NSW (LGNSW) represents the interests of NSW general purpose councils, special purpose councils and the NSW Aboriginal Land Council.

 

LGNSW represents the views of councils by:

 

·     Advocating councils’ views to governments;

·     Promoting local government to the community; and

·     Providing specialist advice and services.

 

Correspondence has been received from LGNSW containing information regarding the upcoming annual conference due to be held from Monday 14 October 2019 to Wednesday 16 October 2019 at the William Inglis Hotel, Warwick Farm. Information has been provided in regard to:

 

·     Registering to attend the Conference

·     Registering to vote for motions

·     Submitting motions

 

General conference information.

Issues:

Conference Registration

 

Conference registration opens from mid-July and Mayors, Councillors, General Managers and senior staff have been invited to register to attend.  Any Councillor wishing to attend the 2019 Annual Conference of LGNSW is invited to make contact with the Mayor’s Executive Assistant who will facilitate the conference registration process and also make appropriate travel arrangements.

 

Registration as a Voting Delegate

 

The Registered Rules of the Local Government and Shires Association of NSW (specifically Rule 23) provides the process for establishing the number of voting delegates that a member of the Associations can have.  Coffs Harbour City Council will have four (4) voting delegates.

 

It is understood that the same Councillors nominated to vote on motions at the conference can also be authorised to vote for the Association’s Office Bearers and Board

 

The recommendation in this report therefore proposes that Council nominate the four (4) Councillors, one being the Mayor, proposed to have voting rights at the 2019 Annual Conference of LGNSW.

 

Submitting Motions

 

Advice from LGNSW indicates that all members can put forward motions to be considered at the Conference.  Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions.

 

Motions submitted for inclusion on the Conference Business Paper should be accompanied by an extract of Council Meeting minutes showing resolution for the motion to be considered by the Conference.

 

Members have been requested to submit any motions for the Conference by midnight 19 August 2019.  To achieve this deadline, Council will need to consider any proposed motions for the LGNSW Conference at its meeting scheduled for 8 August 2019.  Therefore, the following procedure will need to be adhered to:

 

·     Any motions proposed by Councillors to be submitted to LGNSW for inclusion on the Conference Business Paper are to be delivered to the General Manager by close of business Wednesday 24 July 2019;

·     Motions (with a lawful purpose) received by the General Manager will be included in a report to Council for consideration at its meeting to be held Thursday 8 August 2019; and

·     Subject to Council consideration on 8 August 2019, motions adopted by Council resolution will be forwarded to LGNSW by midnight 19 August 2019.

Options:

1.    Adopt the recommendations in this report and therefore resolve the authorised voting Delegates for the Annual Conference of LGNSW 2019 and the process for formal consideration of any motions to be submitted to the Conference.

2.    Consider amending the recommendation with a view to establishing an alternate process for appointing voting Delegates and the submission of motions to the Conference.

3.    Reject the recommendation and effectively not appoint voting Delegates to represent Council at the Conference, nor authorise the submission of motions for consideration at the Conference.

Sustainability Assessment:

•     Environment

It is likely that business transacted at the LGNSW Annual Conference will contain matters potentially impacting the environment.

•     Social

It is likely that business transacted at the LGNSW Annual Conference will contain matters of social impact.

•     Civic Leadership

By attending the LGNSW Annual Conference Coffs Harbour City Council, through its Delegates, will have the opportunity to represent the interests of the Coffs Harbour Community in matters before the conference.  This is an appropriate civic leadership role for Council to play given its regional leadership role in NSW.

•     Economic – Broader Economic Implications

At this point in time, there does not appear to be any broader economic implications as a result of Council’s participation in the LGNSW Annual Conference 2019.

•     Economic - Delivery Program/Operational Plan Implications

It is normal practice to make provision for Councillors attendance at the annual conference of LGNSW and suitable provision is available in Council’s 2019/20 budget.

Risk Analysis:

It is not anticipated that there would be any real risks associated with Councillors attendance at the annual conference of LGNSW.  In considering risks associated with any motions up for consideration at the conference, it is expected that Council’s authorised voting Delegates will evaluate those risks at the time of voting on the respective motions.

Consultation:

This report presents the first opportunity for consultation with Councillors in a formal sense to facilitate the necessary actions and outcomes associated with attendance at and voting on board election and motions up for consideration at the annual conference of LGNSW.

Related Policy, Precedents and / or Statutory Requirements:

Traditionally, Council has made attendance at the annual conference of NSW available to all sitting Councillors, whilst the appointment of authorised voting Delegates is restricted to those named by Resolution of Council.

 

It is also normal practice to require any motions proposed for consideration at the annual conference of LGNSW to be formally considered by Council and supported by way of a Resolution.

Implementation Date / Priority:

Consideration of the recommendations in this report and the submission of motions for formal consideration will enable Council to meet the timelines set out by LGNSW.

Conclusion:

Annually Council gives consideration to any motions proposed to be submitted to the annual conference of LGNSW, noting of course that there is no compulsion on Council to submit motions.  It is also appropriate that Council consider the authorised voting Delegates for the conference by way of resolving accordingly.  The recommendations in this report are therefore presented for Council’s consideration.

 

 

 


GM19/17      2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges.

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  GM19/17  2017-21 Delivery Program Year Three

ATT2  GM19/17  2019-20 Operational Plan

ATT3  GM19/17  Delivery Program Budgets 2019-2021

ATT4  GM19/17  2019-20 Fees and Charges

ATT5  GM19/17  Community Submissions to Draft Delivery Program Year 3

ATT6  GM19/17  CONFIDENTIAL Original Submissions to Draft Delivery Program Year 3

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

Council adopted the Draft 2017-2021 Delivery Program (Year 3), Draft 2019/20 Operational Plan, Draft Delivery Program Budgets 2019-2021 and Draft 2019/20 Fees and Charges on 9 May 2019.  The draft documents were subsequently placed on public exhibition for 28 days. The exhibition was publicised and the community was invited to provide feedback. A total of 45 community submissions were received and considered in Council’s review of the draft documents.

The revised Delivery Program, Operational Plan, Budgets, Fees and Charges are now presented for consideration. If adopted, these documents will be implemented from 1 July 2019.

There have been changes made to the financial estimates for the 2019/20 General Fund Budget and the 2019/20 Sewer Fund Budget since the draft Budget was exhibited and the final budget being presented. These changes are documented in the body of the report and result in a reduction in the 2019/20 General Fund Budget surplus, excluding capital revenue, of $629,000 and a reduction in the 2019/20 Sewer Fund Budget surplus, excluding capital revenue, of $61,000.

The 2019/20 General Fund Budget delivers a surplus, excluding capital revenue, of $578,000. The 2019/20 Water Fund Budget delivers a surplus, excluding capital revenue, of $559,000. The 2019/20 Sewer Fund Budget delivers a surplus, excluding capital revenue, of $411,000.

 

Recommendation:

That Council:

1.       Adopt the attached revised documents as the 2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges.

2.       Note that the 2019/20 General Fund Budget will deliver a projected surplus of $578,000 excluding capital revenue.

3.       In acknowledging the NSW Government State Budget of 18 June 2019, receive a further report confirming the NSW Government contribution and Council’s funding options to support the progression of the Northern Beaches Multi-Purpose Centre.

 

Report

Description of Item:

Under the Integrated Planning and Reporting (IPR) provisions of the Local Government Act, Council is required to prepare a four-year Delivery Program outlining the activities it will pursue to help achieve the objectives of the Community Strategic Plan for the Coffs Harbour Local Government Area (LGA). A subsidiary of the Delivery Program is the Operational Plan, which details the actions to be undertaken in a single financial year. They are supported by four-year Budgets and a one-year schedule of Council Fees and Charges. These IPR documents are informed by Council’s long-term Resourcing Strategy.

Council has sought community feedback on the Draft Delivery Program, Operational Plan, Budgets and Fees and Charges by way of a 28-day public exhibition period. After considering community submissions, Council is required to adopt the final suite of IPR documents by 30 June each year.

Issues:

·     Delivery Program and Operational Plan

Each year, Council reviews its operations to ensure the organisation is positioned to help implement the Coffs Harbour LGA MyCoffs Community Strategic Plan (CSP). The activities that Council has nominated to undertake in its 2017-2021 Delivery Program (Year 3) and 2019/20 Operational Plan are intended to help fulfil the objectives of the MyCoffs CSP.

The Delivery Program is a four-year blueprint for Council; all of the organisation’s plans, projects, actions and funding allocations are directly linked to the Delivery Program. The Operational Plan is a subsidiary of the Delivery Program, identifying the business of Council - through the provision of services and facilities - during the 2019/20 financial year.

The Delivery Program and Operational Plan are set out according to Council’s organisational structure. A framework of projects, ongoing activities and metrics provides the foundation for Council’s Six-monthly Reports and Annual Report.

·     Community Consultation and Submissions:

The Draft Delivery Program, Draft Operational Plan, Draft Budgets and Draft Fees and Charges were placed on public exhibition for a 28-day period from Monday, 13 May until Monday, 10 June 2019.

The draft documents could be accessed via the Have Your Say section of Council’s website: www.coffsharbour.nsw.gov.au. Printed copies were also displayed at Council’s Administrative Centre and at the three branches of the City Library (Coffs Harbour, Woolgoolga and Toormina).

The public exhibition process was promoted on Council’s website and in the media.  All promotional material encouraged the community to consider the draft documents and provide feedback to Council. Community submissions could be made online or by mail.

During the public exhibition period, Council received 45 submissions. Each submission was acknowledged and referred to relevant staff for comment to assist in the consideration of the points raised.

The following table outlines the number of submissions and the issues that were raised:

Issue

Number of submissions

Funding request to cover ‘spade-ready’ development costs for Northern Beaches Multi-Purpose Centre

35

Objection to the proposed introduction of a Development Compliance Levy in the Draft Fees and Charges

1

Request for infrastructure improvements and increased Ranger presence in Sawtell

1

Clarification on funding for drainage improvements at Orchid Road Mullaway

1

Design issues regarding improvement works to Headland Road, Sapphire

1

Infrastructure improvements in Woolgoolga (Whale Trail funding and Swimming Pool upgrade to 50m)

1

Requesting provision for the Jetty Foreshore stages 5, 6 and 7 within the Delivery Program for 2019-2020

1

Request for a roadworks upgrade of Nelson Street, Woolgoolga

1

Request for cycleway maintenance and upgrading, Pacific Highway and Lyons Road

1

Request to improve Jetty Strip amenity and to redevelop the Botanic Gardens glasshouse

1

Request for budget for the expansion project at the Jetty Memorial Theatre

1

Total

45

 

Full details of the submissions received, including Council’s response, are at attachment 5.

Council acknowledges the input from those in the community who have made submissions, and the issues put forward have been carefully evaluated. However it is considered that no changes are required to the Delivery Program as a result of the matters raised.

A considerable number of submissions were received in relation to the fast-tracking of the Northern Beaches Multi-Purpose Centre following a NSW State election promise of $8m for the project.

The Northern Beaches Multi-Purpose Centre was considered by Council at its meeting of 14 March 2019, where the process for progressing the project through various stages was endorsed.

In accordance with this resolution, the project is currently progressing to CTP1 (Development Application stage), with consultancies being sought and an expected completion (DA approval) estimated December 2019.  Funding of $60,000 is being made available for this stage.

The next stage would be CTP2 (spade ready) which includes detailed design and further community consultation.  As noted in the 14 March 2019 Council report, detailed design is necessary to ensure the project is fully designed and accurately costed, prior to construction. CTP2 stage would follow the DA approval and may take up to 12 months (January to December 2020, over two financial years).  The cost for this stage is $1,577,950.  It should be noted that Council has the financial capacity to address this detailed design over the coming years.

In the Council-endorsed Coffs Harbour Indoor Sports Study, the Northern Beaches Multi-Purpose Centre is identified for delivery in 2026 as part of the development of the proposed West Woolgoolga Sports Complex (the precinct development has an estimated total cost of $20m).

During the recent NSW State election, a promise of $8m was made towards the Multi-Purpose Centre development. Further, at the time of writing this report, local media has set out that this funding is to be included in the NSW Government State Budget on 18 June 2019.  Again, at the time of writing this report, final confirmation on what funding allocation has been committed to and in what financial year has yet to be established.  Accordingly, once this further information is confirmed a further report will be provided to Council on bringing the project forward.

A community submission on the Draft 2019/20 Fees and Charges has resulted in the following amendment:

Issue

Action

Introduction of a Development Compliance Levy of 0.1%

Being a new fee, it is proposed that a lower percentage fee be applied during the first year of imposition.

The proposed compliance levy is now being recommended for introduction on the following basis:

0.05% of the value of a development application with a $50 minimum threshold up to a $1,000 maximum threshold.

The levy will not be applied to complying development certificate applications or amended DAs.

·     Internal Review:

Since the adoption of the draft documents for public exhibition, an internal review has resulted in amendments to a number of actions detailed in the Delivery Program (DP) and the Operational Plan (OP). These relate to re-assessed operational priorities, budgetary and timeframe adjustments, or document formatting changes, and are shown in the following table:

Document

Group

Change

Comment

OP p25

Sustainable Places

P0235: Prepare Coastal Hazard Planning Tools – deferred.

Funding unavailable in 2019/20.

DP p29

Sustainable Places

Prepare Coastal Hazard Planning Tools – commencement deferred to 2020/21.

Note: Provisional on the future availability of funding

OP p26

Sustainable Places

P0915: Prepare an Aboriginal Cultural Heritage Management Plan - amend end date from 30/12/2019 to 30/12/2020

Resourcing issues (principally the non-availability of consultants) have necessitated an extension of timeframes for this project.

DP p29

Sustainable Places

Prepare an Aboriginal Cultural Heritage Management Plan – project extended into 2020/21

As above.

DP p29

Sustainable Places

Provisional Place Planning Strategy initiatives: Prepare a Developer Contributions Study – removed.

No longer relevant and has been removed from the scope of the program.

DP p29

Sustainable Places

Local Environmental Plan (LEP) / Development Control Plan (DCP) amendments for Woolgoolga Town Centre – action to extend into 2019/20.

Ongoing actions.

DP p24

Strategic Asset Management

Design work on the "Whale Trail" to bring it to CTP Level 2 (Ready to Construct Status).

Arising from Council resolution SI18/10 of 19 April 2018.

OP p19

Strategic Asset Management

P1316 Design work on the "Whale Trail" to bring it to CTP Level 2 (Ready to Construct Status).

Arising from Council resolution SI18/10 of 19 April 2018.

DP Budgets p43

Sustainable Places

Line item 3210147 ‘Open Space Strategy Review’.

Rename.

Correct name is ‘Public Realm Strategy’.

OP p12

Community and Cultural Services

B0022: Sustainability Policy Implementation.

Additional action for reporting.

Added to broaden scope of sustainability reporting.

OP p13,14

Community and Cultural Services

B0461 Deliver Regional Services.

B0900 Deliver Library Services.

B0901 Deliver Regional Gallery Services.

Remove actions.

Replaced by B1190 Implement the Library, Museum and Gallery Strategic Plan

See Council resolution SC19/03 of 28 February 2019.

DP p11

City Prosperity

Progress the Northern Beaches Multi- Purpose Centre to CTP Level 1 (Development Application Status).

Arising from Council resolution SC18/36 of 27 September 2018.

OP p8

City Prosperity

P1315 Progress the Northern Beaches Multi- Purpose Centre to CTP Level 1 (Development Application Status).

Arising from Council resolution SC18/36 of 27 September 2018.

OP p8

City Prosperity

P1187: Coffs Coast Regional Sports Hub – Stage 2.

Amend end-date from 31/12/2020 to 30/6/2021.

Correct typographical error.

OP p7

City Prosperity

P0842: Investigate "Smart City" opportunities.

Amend Responsible officer to Group Leader – City Prosperity

To allow a wider scope for reporting.

 

·     Internal review of Budget Items

During the public exhibition period, an internal review in Council has identified six instances where there has been a need to address outstanding budget issues or matters arising from external factors.

ISSUE

ACTION

House sewer connection inflow strategy

See Council report – 14/2/19 2019/12 – need allocation of $61,800 for Internal Resource costs (operational) and $1,302,934 for Capital renewal (Capital). Strategy to be implemented in 2019/20 and 2020/21 Budgets.

Budget Impact: Funded from the Sewer fund reserves –reduces operating surplus by $61,800 in both 2019/20 and 20/21

Northern Beaches Multi-Purpose Centre.

Council resolved (September 2018) to allocate $60,000 for DA costs from revenue in the 2019/20 Budget.

Budget Impact: Reduces 2019/20 General Fund surplus by $60,000.

North Boambee Koala Management

Reclassification of funding source - capital contribution (funded from revenue) rather than S7.11 reserve contribution.

Budget Impact: Reduces surplus result after capital revenue by $60,639 in 2019/20.

Funding from State Park towards Botanic Gardens Maintenance removed

The State Park contribution no longer applies. Now to be funded from revenue.

Budget Impact: Reduces operating surplus by $471,550 in 2019/20 and $485,700 in 2020/21.

Shortfall in Council contribution towards Emergency Services.

The NSW government now requires councils to pay increased contributions to cover workers compensation costs for Emergency Services. CHCC budgeted contributions for Emergency Services in 2019/20 require an additional $156,770 to cover the increase; this will now have to be funded from revenue.

Budget Impact: Reduces operating surplus by $156,770 in 2019/20.

Draft 2019/20 Fees and Charges - removal of entry fees to the Regional Museum.

A 12-month trial has shown that providing no charge entry to the Museum both increases visitor numbers (by almost 20%) and increases revenue from donations and sales.

It is recommended that the Museum entry fees be removed from the 2019/20 Fees and Charges.

Budget Impact: Forgo an estimated $4,500 in entry fee revenue per year.

·     Budget Impact on Residential Ratepayers

In September 2018, IPART set a 2.7% rate peg increase in ‘General Income’ for 2019/20. Accordingly, the ‘average’ residential property can expect a total rates and charges increase (including annual access charges) of approximately $84.86 per annum (or $1.63 per week) which is a 2.9% increase from 2018/19.

The impacts on the total rates and charges payable for ‘average’ property-owners are shown on page 41 onwards of the 2019/20 Operational Plan.

·     2019-2021 Financial Estimates

The 2019/20 budget result forecasts an estimated underlying surplus, that is; before capital revenue, of $1,548,000.  This is comprised of estimated results of $578,000 surplus for the General Fund, $559,000 surplus for the Water Fund and $411,000 surplus for the Sewer Fund.  A review of the financial estimates for each fund over the two years is as follows:

­        General Fund

The two-year financial estimates for Council’s General Fund project the following accrual results:

Year

Financial Estimate after Capital Revenue ($)

 

Financial Estimate before Capital Revenue ($)

 

2019/20

15,233,000

Surplus

578,000

Surplus

2020/21

30,519,000

Surplus

1,147,000

Surplus

Operational incomes and expenditures are tightly budgeted and have been subject to constant scrutiny in recent years. There are significant capital works planned which are funded from rate variations, trading operations, grants, loans, S7.11 contributions, reserves, etc. Council's revenues are gradually increasing and savings are being realised to meet appropriate expenditure levels in relation to operations, particularly infrastructure maintenance, asset renewals and capital works.

­        Water and Sewerage Funds

Both the Water and Sewerage Funds have undertaken massive programs of capital works in recent years.  Expenditure has been in excess of $300m.  These works have been essential to maintain the viability of our city. This unprecedented program has been funded by a combination of loan funds, developer contributions, reserve funds and grants. Loan funds have been the major source, with $221m borrowed. Water and Sewerage charges have been held to reasonable increases in recent years, despite the large increase in loan repayments.  This has been achieved by using the cash reserves of each fund to meet annual budgeted requirements.  Details of the accrual results are set out below:

­        Water Fund

Year

Financial Estimate
($)

 

 

Financial Estimate before Capital Revenue ($)

 

2019/20

4,445,000

Surplus

559,000

Surplus

2020/21

6,400,000

Surplus

2,407,000

Surplus

 

­        Sewer Fund

Year

Financial Estimate
($)

 

 

Financial Estimate before Capital Revenue ($)

 

2019/20

4,411,000

Surplus

411,000

Surplus

2020/21

5,585,000

Surplus

1,439,000

Surplus

 

·     Pensioner Rebates

Council will write off about $3.27m in pensioner rates and charges in 2019/20.  Of this, Council voluntarily forgoes approximately $643,000.  Council is required to forgo the remaining $2.63m under State Government legislation.

The amount Council is reimbursed by the State is approximately $1.47m, leaving an overall cost to Council of approximately $1.8m.

·     Environmental Levy for 2019/20

The Environmental Levy (being a Special Rate) is calculated with a ‘base amount’ to raise approximately 49% of the levy with the balance raised as an ad valorem rate applied to land values.  The purpose of the Environmental Levy is to fund environmental works, and it is levied on all rateable land.

·     Proposed Loan Borrowings for 2019/20

An external loan of $2,600,000 is proposed for 2019/20 for the construction of a fit for purpose storage facility to encompass the cultural collections for both the Regional Museum and Gallery, corporate storage and property storage capable of fulfilling Council's off site storage requirements for the next 30 years.  The space will also include work spaces for collection related roles, the digitisation project and associated volunteers.  There is an internal loan proposed for $5,000,000 for 2019/20.  This is a loan from the Sewer fund for the Enterprise Park Land Development.  Council has gained approval from the Minister before proceeding with the internal loan process.

·     2019/20 Fees and Charges

As a result of internal reviews, the following amendments have been made to the 2019/20 Draft Fees and Charges as adopted by Council on 9 May 2019.

Description

Fee or Charge

Comment

Transfer of Private Sub Meters to Council - Administration Fee

96.00

Fee reinstated from prior year

Water Pressure Reading - Instantaneous

90.00

Fee reinstated from prior year

Water Pressure Reading - Chart Recorder

120.00

Fee reinstated from prior year

Water Pressure Reading - Fire Flow Test – Inside City Boundary

320.00

Fee reinstated from prior year

Water Pressure Reading - Fire Flow Test – Outside City Boundary

Quotation

Fee reinstated from prior year

Inspection & Maintenance Report Books

31.00

Fee reinstated from prior year

Certificate for outstanding notices and orders issued under the Environmental Planning and Assessment Act 1979 (Section 9.3 - 9.37 and Schedule 5)

 

Removed as no longer relevant

Raw water Service Connection Fees - All Services

 

No longer installed, see Policy

Maintenance of Pressure Sewer Systems

 

Not in line with Policy

Sewerage Usage Charge (Non Residential Properties) - Sewer Discharge Factor x Water Use by 2.26

2.26

Correction to rate, was 2.20

Compliance Levy

0.05

Min 50 –

Max 1000

Amended due to submissions

Museum - Entry Fee

0.00

2018-19 free-entry trial has demonstrated a substantial increase in Museum visitation and donations

Plumbing & Drainage - Commercial Enquiries - Sewer Diagrams

75.00
108.00 Contiguous Parcels

Reinstated - was removed in draft

Options:

This report aims to facilitate the structured roll-out of Council programs over the remaining two years of the four-year term of the Delivery Program, as well as enabling compliance with legislative requirements.  At this time, the following options are available to Council:

1.    Adopt the recommendation provided to Council; this will enable the documents to be finalised within the legislated timeframe.

2.    Amend the recommendation provided to Council; depending on the nature of the amendment this may impact on the structure and content of the documents and Council’s ability to finalise the budget and strategic planning process according to the set timeframe.

3.    Reject the recommendation provided to Council; this will impact on Council’s ability to finalise the budget and strategic planning process according to schedule. Failure to adopt the documents by 30 June would represent a breach of the Local Government Act.

Sustainability Assessment:

•     Environment

There are no environmental impacts associated with the preparation or content of this report; however, the documents provide a foundation to support the maintenance and enhancement of Council programs to protect the Coffs Harbour local government area environment.

•     Social

The documents include a range of strategies to enhance the social development of the Coffs Harbour local government area.

•     Civic Leadership

The documents are key components of the Integrated Planning and Reporting framework which enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve strategic objectives. The documents have been informed by the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

The documents incorporate budgetary projections based on the approved 2.7% ‘rate peg’ allowance for 2019/20. The additional costs that ratepayers will face in 2019/20 have been kept to a minimum. As always, cost implications have to be balanced against the positive economic impact of maintaining and enhancing Council programs and services across the local government area.

•     Economic - Delivery Program/Operational Plan Implications

The development and implementation of the Delivery Program, Operational Plan, Budgets and Fees and Charges documents are accommodated within Council’s budget structure.  This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

The preparation of Delivery Program, Operational Plan, Budgets and Fees and Charges documents is a legislative requirement.

Consultation:

The Draft Delivery Program, Draft Operational Plan, Draft Budgets and Draft Fees and Charges were placed on public exhibition for a 28-day period from Monday, 13 May until Monday, 10 June 2019.

The draft documents could be accessed via the Have Your Say section of Council’s website: www.coffsharbour.nsw.gov.au. Printed copies were also displayed at Council’s Administrative Centre and at the three branches of the City Library (Coffs Harbour, Woolgoolga and Toormina).

The public exhibition process was promoted on Council’s website and in the media. All promotional material encouraged the community to consider the draft documents and provide feedback to Council. Community submissions could be made online or by mail.

During the public exhibition period, Council received 45 submissions. Each submission was acknowledged and referred to relevant staff for comment to assist in the consideration of the points raised.

Details of the submissions received, including Council’s response, are at attachment 5.

Once the Delivery Program and associated documents have been adopted by Council, final responses will be sent to each submission writer advising of the outcome of their submission.

Related Policy, Precedents and / or Statutory Requirements:

Sections 404 and 405 of the Local Government Act 1993 detail requirements in relation to a Council’s Delivery Program and Operational Plan.

Additional requirements for the Operational Plan are set out in Local Government (General) Regulation 2005 – Clause 201 (relating to the content of Council’s annual statement of revenue policy) and Clause 203 (relating to reporting requirements for budget review statements and estimates revisions).

Implementation Date / Priority:

Subject to Council approval, the finalised documents will be posted on Council’s website by 30 June 2019.  At that time, printed (paper) copies of the documents will be distributed to Council and Library display points.

The Delivery Program (Year 3) and associated documents will be implemented by Council from 1 July 2019.

Conclusion:

The public exhibition of the draft 2017-2021 Delivery Program (Year 3) and supporting documents has concluded. Community submissions have been considered during the subsequent review of the draft documents.

The revised documents represent a considered and responsible strategy that will enable Council to continue to meet the needs of the community in the Coffs Harbour local government area while maintaining the financial sustainability of the organisation.

It is recommended that Council adopt the revised 2017-2021 Delivery Program (Year 3), 2019/20 Operational Plan, Delivery Program Budgets 2019-2021, and 2019/20 Fees and Charges at this time, in line with the timeframes and legislative requirements set out in the Integrated Planning and Reporting provisions of the Local Government Act.

 


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BS19/29       2019-2020 Environmental Levy Grants Program

Author:                        Grants Administration Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              Nil

 

Executive Summary

This report provides Council with the recommended projects for the 2019/2020 Environmental Levy Grants Program (ELGP) for inclusion in the 2019/2020 Operational Plan.  The Environmental Levy funding allocated for the 2019/2020 Environmental Levy Grants Program pool is $339,703, being 25% of the total Environmental Levy funding pool.

 

Council received 21 submissions for the 2019/2020 Environmental Levy Grants Program with 19 submissions recommended to receive funding.

 

The total of the recommended program is $339,236 with $467 remaining, which will be included in allocations for funding in the next financial year.

 

 

Recommendation:

That Council:

1.       Approves the following projects to be funded from the 2019/2020 Environmental Levy Grants Program pool:

Applicant

Project Name

Amount ($)

Bonville Public School P & C Association

Planting for spray drift prevention – Stage 1

15,510

Coffs Harbour Regional Landcare

Growing Our Future 2019/20

24,640

Coffs Harbour and District Local Aboriginal Lands Council

Improving the waterways of Corindi Beach

23,130

Envite

Koala habitat enhancement

24,640

First Choice Organics

Sustainable profitable future food production for the Coffs Coast

23,000

Jetty Dunecare

Pre-empting the sleeping invader – Glory Lily @ Boambee Beach

25,000

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

Nana Glen Landcare Group

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744) – Phase 2

25,000

Nana Glen Landcare Group

The effects of nitrates on macro invertebrates and river health

23,000

New Earth Regeneration

Halls Road Koala Corridor – engaging the community in habitat restoration

4,800

New Earth Regeneration

Roberts Hill Koala Corridor – protecting the connection

4,200

New Earth Regeneration

Tree Fern Creek Habitat Corridor – targeting high priority vine weeds

4,200

Applicant

Project Name

Amount ($)

New Earth Regeneration

Newport’s Creek - riparian rainforest restoration

4,975

OzGREEN

My River Coffs Harbour

24,354

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve - Stage 2

2,800

Southern Cross University

The runoff carrying capacity of Coffs Coast estuaries

25,000

Southern Cross University

Further soil chemistry investigations on intensive horticulture sites and in associated sediments

25,000

Southern Cross University

Improving water quality downstream of Protected Cropping Operations (Hothouses)

20,000

Woolgoolga Regional Community Gardens

Let the sun shine in

14,987

Total

339,236

 

Report

Description of Item:

Council invited submissions for funding from the 2019/2020 Environmental Levy Grants Program between Wednesday 27 February 2019 and Friday 12 April 2019.  A total of 21 submissions were received requesting total funding of $397,478.

 

The majority of applications are recommended with the full amount requested.  Three applications are recommended with reduced funding, one application is not recommended by the panel and one application is ineligible under the guidelines of the Environmental Levy Grants Program.

 

The Environmental Levy Grants Program panel’s recommended 2019/2020 Environmental Levy Grants Program allocations are shown in the table below.

 

Applicant

Project Name

Amount Requested $

Amount Recommended $

Bonville Public School P & C Association

Planting for spray drift prevention – Stage 1

15,510

15,510

Coffs Harbour Regional Landcare

Growing Our Future 2019/20

24,640

24,640

Coffs Harbour and District Local Aboriginal Lands Council

Improving the waterways of Corindi Beach

23,130

23,130

Envite

Koala habitat enhancement

24,640

24,640

First Choice Organics

Sustainable profitable future food production for the Coffs Coast

25,000

23,000

Jetty Dunecare

Pre-empting the sleeping invader – Glory Lily @ Boambee Beach

25,000

25,000

Applicant

Project Name

Amount Requested $

Amount Recommended $

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

25,000

Nana Glen Landcare Group

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744) – Phase 2

25,000

25,000

Nana Glen Landcare Group

The effects of nitrates on macro invertebrates and river health

25,000

23,000

New Earth Regeneration

Halls Road Koala Corridor – engaging the community in habitat restoration

 

4,800

 

4,800

New Earth Regeneration

Roberts Hill Koala Corridor – protecting the connection

4,200

4,200

New Earth Regeneration

Tree Fern Creek Habitat Corridor – targeting high priority vine weeds

4,200

4,200

New Earth Regeneration

Newport’s Creek - riparian rainforest restoration

4,975

4,975

OzGREEN

My River Coffs Harbour

24,354

24,354

Sandy Beach Action Group

Revegetation of Sandy Beach Reserve - Stage 2

2,800

2,800

Southern Cross University

The runoff carrying capacity of Coffs Coast estuaries

25,000

25,000

Southern Cross University

Further soil chemistry investigations on intensive horticulture sites and in associated sediments

25,000

25,000

Southern Cross University

Improving water quality downstream of Protected Cropping Operations (Hothouses)

25,000

20,000

Woolgoolga Regional Community Gardens

Let the sun shine in

14,987

14,987

Total Amount Requested and Recommended

348,236

339,236

Funding Source - Environmental Levy Grants Program (25% pool)

339,703

 

Remaining funds to be rolled over for use in future years

467

 

 

 

Projects not recommended

Amount Requested  $

University of Sydney

Kangaroo health and welfare on the Coffs northern beaches

22,744

Total amount requested for projects not recommended

22,744

 

 

Projects ineligible for funding

Amount Requested  $

National Parks Association of NSW

Analysis of economic benefits of the proposed Great Koala National Park within Coffs Harbour LGA

25,000

Total amount requested for ineligible projects

25,000

 

Details of the 21 submissions are provided as follows:

 

1.    Bonville Public School Parents and Citizens Association – Planting for spray drift prevention – Stage 1

 

Bonville Public School is a historic institution, located in the same rural and farmland setting for over 100 years. In recent times, there has been an increase in intensive agriculture on the neighbouring properties to the school.  This project seeks to plant approved trees to reduce spray drift at the adjoining boundary to these properties, and create an educational resource.

 

The scheme will include plants recommended by the CHCC for this purpose for the main buffer and understorey, as well as a landscape design for the surrounding areas to create an educational resource.  This educational resource will include elements of bush tucker and other Gumbaynggirr influences.  This section is stage 1. Stage 2 is a negotiation with the farm on the opposite side of Glennifer Road to plant a vegetation buffer on their land.

 

Requested amount:                       $15,510

Panel recommended amount:      $15,510

 

 

2.    Coffs Harbour Regional Landcare – Growing Our Future 2019/20

 

This project seeks to continue the employment of a dedicated Nursery Coordinator for eight hours per week at the Coffs Harbour Community Landcare Nursery at Woolgoolga.  The Community Nursery and its volunteers have benefited greatly from having the support of an experienced and knowledgeable Coordinator.  The second year of the ‘Growing Our Future’ project saw the nursery go from strength to strength.  The Nursery Coordinator has worked hard improving nursery processes, diversity of species and raising the profile of the nursery in the local community.  The continued funding of the Nursery Coordinator position will ensure that these positive outcomes continue.

 

With a dedicated Nursery Coordinator, good quality native plants can be produced and used in restoration projects across the local area.  These plants will improve the resilience and integrity of our local ecological communities and ensure our natural environment is sustained for the future.

 

Requested amount:                       $24,640

Panel recommended amount:      $24,640

 

 

3.    Coffs Harbour and District Local Aboriginal Lands Council – Improving the waterways of Corindi Beach

 

This project will target the removal of several Weeds of National Significance (e.g. Asparagus Fern, Bitou Bush, Lantana and Madeira Vine) and various other localised high priority weeds that are impacting on project sites along the waterways of Corindi Beach.

 

The project shall enhance riparian vegetation communities, wet sclerophyll forest and their associated threatened species with restoration works at two priority work sites.  The funding will be utilised to allow an Aboriginal bush regeneration team to work 420 hours on 3.5 hectares alongside community groups in important environmental sites in the Coffs Harbour LGA.

 

The project shall provide opportunity for the Aboriginal bush regeneration team, volunteer groups and non-indigenous bush regenerators to enhance and protect cultural sites by participation in cultural awareness through working bees outlining cultural sensitivity and protocols.  A major focus of the project is to engage and provide opportunities for connection between community and Aboriginal bush regenerators supporting each other in Natural Resource Management.

 

Requested amount:                       $23,130

Panel recommended amount:      $23,130

 

4.    Envite – Koala habitat enhancement

 

This project will rehabilitate Koala habitat and Endangered Ecological Communities (EECs). The Toormina-Boambee area has been identified as primary Koala habitat in the Local Government Area.

 

Weeds present themselves as a major threat to biodiversity and a barrier for Koala movement.  Envite Environment has been restoring sites in the area on three reserves located along Dunlop Drive, Lindsays Road and Hogbin Drive.  These sites will be followed up and maintained for re-infestation of weeds.  Furthermore, bush regeneration work will be carried out across two new Council reserves at Platts Close and Sawtell/Armstrong Drive.  These reserves are mapped as Primary and Secondary Koala habitat and Swamp Sclerophyll Forest on Coastal Floodplain, an identified EEC.  The control of weeds will facilitate Koala movement across the highly fragmented landscape, improve water quality, and increase habitat values for other flora and fauna.  The project will achieve improvements to condition and connectivity of native vegetation communities.

 

Community education will be delivered through the development of a flyer which will be distributed to local residents.  Residents will have the opportunity to contact local bush regenerators to identify garden escapees that pose a threat to local reserves.  Signs will be displayed on sites to raise awareness of the works in progress.

 

Requested amount:                       $24,640

Panel recommended amount:      $24,640

 

 

5.    First Choice Organics – Sustainable profitable future food production along the Coffs Coast

 

This project will involve a two-day conference in Coffs Harbour for local producers that detail the value of sustainable practice and introduce some new paradigms to gain community and market acceptance.  Examples include organic, biological and regenerative agriculture that grows food that is sustainable and complies with or exceeds food safety standards using methods that preserve and enhance the natural environment for future use.  These methods result in higher nutrient density, no harmful chemical residue in fruit and vegetables, a dramatic increase in farm biodiversity and fortification of the soil and farm ecology.

 

Growers will be shown how using organic methods can not only reduce their expenses but increase the price received for their product.  The conference will feature international Academics Dr Carlo Leifert and Dr Elaine Ingham as well as authors Charles Massey and Andre Liu, and representatives of finance and retail industries.

 

Due to funding limitations the panel recommends that the requested funding be reduced, see below.

 

Requested amount:                       $25,000

Panel recommended amount:      $23,000

 

 

6.    Jetty Dunecare – Pre-empting the sleeping invader – Glory Lily @ Boambee Beach

 

This project's major focus will be the effective management of Glory Lily behind Boambee Beach especially in areas where woody weeds have been and will be removed.  These species have the capacity to undermine restoration efforts by intensifying proliferation in newly opened areas.

 

The project will capitalise on previous experience and achievements while focusing on areas which are yet to be managed.  Continued restoration efforts will combine a strategic spray regime with manual follow up post woody weed control.  This will improve connectivity of North and South Boambee and enhance integrity and resilience of the entire site (from Coffs Harbour to Sawtell).

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

7.    Jetty Dunecare – Restore and enhance the natural environment of the Jetty Foreshores

 

This project will restore, enhance and protect the biodiversity and visual amenity of the 18 hectares of native vegetation along the Coffs Harbour Jetty foreshores.  This is an area that contains endangered ecological communities and threatened plant species.  This will be achieved through bush regeneration works (including primary weeding in new areas and maintenance of existing areas) by both contractors and volunteers.

 

The volunteers of the Jetty Dunecare Group have worked to restore the foreshores area for 36 years, not only reducing the spread of invasive species, but also helping to engender community stewardship for the natural environment.  The inclusive culture of the group provides opportunity for a wide range of individuals to improve their wellbeing while contributing to a worthwhile cause.  Their efforts to improve the area benefit residents, sporting clubs, businesses, tourists and local wildlife.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

8.    Nana Glen Landcare Group – Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744) – Phase 2

 

The Coldwater Creek Travelling Stock Reserve is situated on 5.4 hectares of wet sclerophyll forest at Nana Glen in the iconic Orara Valley.

 

During the first phase, the project focused on the top half of the property creating a car park location, completing the species inventory and assessing vegetation condition, clearing foreign weed species, removing hazards and establishing trails.  This was actioned with the in-kind assistance of the Nana Glen Landcare Group volunteers.

 

It is evident that more effort and funding is needed for the thicker and wetter section of the block towards the eastern boundary, including on the boundary where more mature camphor laurel trees and small-leaf privet dominate.

 

The vegetation condition assessment and species inventory has found that the reserve contains two key vegetation types with significant and impressive old growth habitat trees throughout including lowland swamp box, ironbark, blue gums and tallowwood.

 

Phase 2 of rehabilitation for the TSR will focus on the eastern area of the reserve and include the formal establishment of the current roughly mapped walkway with installation of plaques to identify the old growth trees.  Other grants will be sought to produce the educational signage for the history and natural values of the Reserve, whilst the Landcare Group will draft the sign content.

 

The eastern area of the reserve has mature camphor laurel trees which would pose a safety risk to visitors if poisoned, therefore professional arborist services will be employed to remove the larger trees on the eastern boundary, chipping the camphor laurel debris to use for walkway trail maintenance.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

9.    Nana Glen Landcare Group – The effects of nitrates on macro invertebrates and river health

 

Intensive plant agriculture in the Bucca Bucca Creek catchment has resulted in excessive fertiliser entering the river systems in the run off from the farms as researched by Southern Cross University (SCU) in previous studies funded under Council’s Environmental Levy.  The health of any river depends on there not being a disruption in the food chain, and the excessive nitrates affect the macro invertebrate communities, which in turn affect the fish, reptiles, amphibians and the ecological balance of the river system.

 

Results of previous SCU studies on water quality have led to trials of various methods to mitigate the impacts of nitrate loads on the Bucca Bucca Creek area, including nutrient bioreactors, nutrient retention ponds and artificial wetlands.  Using macro invertebrates as bio-indicators, the efficacy of these structures in mitigating nutrient loads and their impacts can be monitored.

 

Initial macro invertebrate studies were conducted in 2018 and early 2019 in a previous Environmental Levy Grants Program project.  Generally, it requires 3 years of seasonal sampling to get valid results on changes to macro invertebrate assemblages.  This application seeks a further 12 months of funding to allow a comprehensive study and comprehensive final report.

 

The study would survey the same sites as previously on a seasonal basis, but would include sites upstream and downstream of the newly-installed mitigation structures.

 

Due to funding limitations the panel recommends that the requested funding be reduced, see below.

 

Requested amount:                       $25,000

Panel recommended amount:      $23,000

 


 

 

10.  New Earth Regeneration – Halls Road Koala Corridor – engaging the community in habitat restoration

 

Halls Road Council Reserve forms part of a recognised Koala corridor that has attracted past work projects to create a connective and expanded area of Koala habitat.  There are two areas where revegetation plantings have been undertaken that require maintenance to ensure continued growth and vigour of plantings.

 

If works are undertaken within the next six months, it will dramatically reduce the risk of the site regressing and ensure the continued survival of all revegetation plantings.  The proposed project will complement Council’s bush regeneration programs.

 

There is also a degraded area of community land that residents from Santorini Close have for some time expressed an interest in rehabilitating, as residents frequently observe Koalas in this area.  This project will also seek to engage and encourage residents to be custodians of this Koala corridor.  This would be achieved by reducing weed levels to a manageable level on the community land and encourage the residents to form a Landcare group to maintain the site into the future with the provision of a workshop day on site with a Koala Ecologist and Gumbaynggirr elder.

 

Requested amount:                       $4,800

Panel recommended amount:      $4,800

 

 

11.  New Earth Regeneration – Roberts Hill Koala Corridor – protecting the connection

 

Roberts Hill Council Reserve forms part of a recognised Koala corridor that has attracted past work projects to create a connective and expanded area of Koala habitat.

 

This area would benefit from follow-up maintenance works to ensure the growth of revegetation plantings is not impeded by woody and vine weeds.  This will reduce the chance of previously worked areas becoming degraded by weed growth.

 

If works are undertaken within the next 6-12 months, it will dramatically reduce the risk of the site regressing and ensure the continued survival of all revegetation plantings.  The proposed project will complement Council’s bush regeneration programs.

 

Requested amount:                       $4,200

Panel recommended amount:      $4,200

 

 

12.  New Earth Regeneration – Tree Fern Creek Habitat Corridor – targeting high priority vine weeds

 

The Council reserve system along the western tributaries of Coffs Creek forms part of a recognised Koala corridor where high priority vine weeds are present, including Weeds of National Significance (WoNS).

 

This project would assist in the final eradication phase of these priority vine weeds from this section of creek by allowing regular and systematic control to be undertaken over a 12 month period, thereby maintaining the investment that has been made in the restoration of this reserve complex.  The proposed project will complement Council’s bush regeneration programs.

 

Requested amount:                       $4,200

Panel recommended amount:      $4,200

 

 

13.  New Earth Regeneration – Newport’s Creek – riparian rainforest restoration

 

The Isles Estate Newport’s Creek reserve is becoming degraded by increasing weed infestations.  A significant amount of revegetation was undertaken over the entire area (7,400 trees) but survival rates have been minimal due to a lack of maintenance.  The reserve is located on the southern side of Newport’s Creek opposite the restoration project being undertaken by Bishop Druitt College on the northern creek buffer.

 

The area has significant remnant vegetation including areas adjacent to Newport’s Creek classified as Lowland Rainforest on Floodplain, an Endangered Ecological Community.  This area has been identified as Koala habitat and the endangered Giant Barred Frog has been located in rainforest vegetation within the Bishop Druitt College restoration area.

 

This project seeks to support a collaborative approach to restoration of this riparian area, encouraging restoration of both the northern side of Newport’s creek (owned by Bishop Druitt College) and the southern side (managed by Council).  This would ensure maximum ecological benefits are obtained within this creek system and habitat corridor and build upon previous works at both of the sites.  The proposed project will complement Council’s bush regeneration programs.

 

Requested amount:                       $4,975

Panel recommended amount:      $4,975

 

 

14.  OzGREEN (Global Rivers Environmental Education Network Australia) – MyRiver Coffs Harbour

 

Students from Coffs Harbour schools will undertake two days of field work to investigate the health of the Coffs Harbour catchment.  Field work will involve water quality testing and habitat assessments at Bonville and Pine Creek, Boambee and Newports Creek, Coffs Creek, Moonee Creek, Hearnes Lake, Woolgoolga Lake, Darkum Creek, Arrawarra Creek, Corindi and Saltwater Creek.  The field work will also involve students interviewing local community members using survey questions developed by the Australian Government Department of Industry and Science to assess water attitudes and water literacy.

 

Following the two field days, the forty students will come together as a group for a two-day environmental congress at Coffs Harbour Cavanbah Centre.  At the congress they will analyse and interpret their data, create a collective vision for a healthy Coffs Harbour Catchment and develop catchment action plans that include budgets, timeframes, tasks and resources required for delivery.  The students will then present their action plans at a youth led community forum.  After the forum, OzGREEN will support the students to implement and deliver their plans.

 

Requested amount:                       $24,354

Panel recommended amount:      $24,354

 

 

15.  Sandy Beach Action Group – Revegetation of Sandy Beach Reserve Stage 2

 

This project will focus on an 800 m2 section of the Sandy Beach Reserve from the east side of the shared path to the fence.  The area will be rehabilitated through the engagement of the community in the removal of weeds and revegetation of the area with native plant species.  The project seeks to educate the local community on the importance of removing weeds and planting native vegetation.

 

Requested amount:                       $2,800

Panel recommended amount:      $2,800

 

 

16.  Southern Cross University – The runoff carrying capacity of Coffs Coast estuaries

 

Recent studies conducted by Southern Cross University on nutrient loads in the Bucca Creek catchment and in Hearnes Lake identified water quality issues that were linked to land use.  The study identified some of the highest nitrate loads reported on the east coast of Australia.  Nutrient loads were suggested to come from upstream fertiliser-intensive land uses.

 

In this project, PhD students Praktan Wadnerkar and Shane White, and Honours student Luke Andrews will investigate nutrient loads in multiple creeks from Pine Creek in the south to Corindi Creek in the north, expanding on previous site-specific investigations.  The sites chosen will have a range of dominant land uses including forest, urban and horticulture.  It is likely that sites with more upstream intensive horticulture will have higher levels of dissolved nitrogen.  The study will allow researchers to examine how land use impacts nutrients as they move through a waterway, and investigate how the waterway deals with these nutrient loads.  The results of the study will then be used to provide science-based recommendations for the management of multiple nutrient sources related to different land-uses.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

17.  Southern Cross University – Further soil chemistry investigations on intensive horticulture sites and in associated sediments

 

This project will determine the extent and type of contaminants in soils and farm dams on lands currently used for intensive plant agriculture.

 

There is currently a lack of information on possible pesticide contamination from intensive horticulture activities which are potentially harmful pollutants that may be released directly into the soil to which the local population could be exposed.

 

Furthermore, trace metal and pesticide pollution can cause environmental problems, including loss of biodiversity and toxic health effects for humans.  This project will conduct trace pesticide analyses in current and historical soils in areas of intensive horticulture activities of the Coffs Harbour area.  The samples would be analysed and used to determine whether there are any long-term impacts in soils and sediments from current intensive plant agriculture, and guide the management of lands rezoned from rural use (RU2) to large lot residential (R5).

 

The properties selected for sampling would include both long-established intensive horticulture operations on former banana plantation sites, as well as more recent intensive horticulture operations ideally with on-site dams.  The soil core dating, and general soils analyses such as grain size and metal content, would be measured at Southern Cross University, National Marine Science Centre.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

 

18.  Southern Cross University – Improving water quality downstream of protected cropping operations (hothouses)

 

Recent studies on nutrient loads in the Bucca Creek catchment and in Double Crossing Creek at Hearnes Lake identified water quality issues that can be linked to land use.  These previous studies reported some of the highest nitrate and nitrite loads reported on the east coast of Australia.  Nutrient loads were suggested to come from upstream fertiliser-intensive land uses.  One potential source of this nutrient input to streams is protected (hothouse) horticulture operations.

 

Here, a small scale experimental trial will be deployed by North Coast Local Land Services on a property in the Coffs Harbour LGA to prevent nitrogen runoff from a hothouse horticulture operation.  In this project, Southern Cross University researchers Praktan Wadnerkar and Shane White, as part of their PhD, will collaboratively work with hothouse owners and operators, North Coast Local Land Services, and Council staff to investigate the effectiveness of miniaturised woodchip bioreactors.  This will provide a science-based recommendation of the management approach most suitable to the local conditions.  To achieve this aim, Southern Cross University will perform a series of water quality observations upstream and downstream of a miniaturised woodchip bioreactor associated with a hothouse operation.

 

Due to funding limitations the panel recommends that the requested funding be reduced, see below.

 

Requested amount:                       $25,000

Panel recommended amount:      $20,000

 

 

19.  Woolgoolga Regional Community Gardens – Let the sun shine in

 

This project seeks to install a solar system to provide power supply for effective operation to support educational and community interaction programs.  Examples include workshops around sustainability, healthy nutrition, waste education and reuse, efficient water management, self-sufficiency in food production using organic practices and community events.

 

This is a shared vision with neighbouring Community Gardens for community capacity building.  Upon expert advice the system will be connected to the grid with an ultimate aim of moving to a hybrid system.

 

Requested amount:                       $14,987

Panel recommended amount:      $14,987

 

 

20.  University of Sydney – Kangaroo health and welfare on the Coffs northern beaches

 

Kangaroo populations on the northern beaches are increasing in density, concomitant with an increase in human populations and infrastructure, which limits the capacity of growing kangaroo populations to disperse.  The end result is exceptionally high local densities and overgrazing, nutritional stress and declines in kangaroo body condition.

 

This project will assess the health and welfare status of at least three kangaroo populations on the north coast.  One of these populations has animals in extremely poor condition.  The overarching aim is to understand the processes that operate in these high-density populations, how high population density impacts animal welfare and to develop trigger points for when management intervention should occur to prevent animal suffering.

 

Requested amount:                       $22,744

Panel recommended amount:      $Nil

 

The project is not recommended by the panel at this time as the applicant has conducted similar studies over the last three years, which were funded by the Environmental Levy.  While the panel is supportive of these studies they would like the focus to move to the development of trials, management strategies or action plans based on the results of prior studies to provide a benefit to the kangaroo populations on the northern beaches as well as a benefit to the local community.

 

 

An additional application was received for the following project which was ineligible for funding under the guidelines of the Environmental Levy Grants Program:

 

National Parks Association (NPA) of NSW – Analysis of economic benefits of the proposed Great Koala National Park within Coffs Harbour LGA

 

The project will assess the economic impacts of the proposed Great Koala National Park within Coffs Harbour LGA in terms of:

 

1.       Potential jobs, including categories of jobs.

2.       Additional visitor nights spend and occupancy rates generated in the LGA.

3.       Multipliers per sector.

 

The project will provide a written report outlining the objectives, methodology and analysis of the economic impacts dissected for the Coffs Harbour LGA.

 

Community groups have undertaken a considerable amount of work identifying and describing a development model for the proposed Great Koala National Park that will feed into the analysis of economic benefits of the park proposal within Coffs Harbour LGA.

 

The NSW government estimates that koalas support 9,000 jobs throughout Australia, and generate approximately $2.5 billion per year.  The Great Koala National Park will be the first national park dedicated to koala conservation and will therefore be a major asset to Coffs Harbour and its hinterland.

 

The development model includes requirements for park establishment and management including environmental monitoring, restoration and repair of forests and assisting neighbouring private landholders.  The model also includes ecotourism infrastructure including a multipurpose visitor centre, wildlife hospital, new and upgraded access for bushwalkers, mountain bike hubs, horse riding trails and vehicle tours.

 

The components of the economic model within or partly within Coffs Harbour LGA will be identified and included in the project.

 

When the 2018/19 ELGP funding was considered last year, Council resolved:

 

That the NPA project be approved, subject to successful negotiations between CHCC and NPA which can establish a clear partitioning of CHCC funds being spent only within the Coffs Harbour LGA on Coffs Harbour LGA outcomes.

 

The ELGP Guidelines state that projects would be ineligible for funding if they are not located within the Coffs Harbour LGA.  Sufficient verification from the applicant that funding from the ELGP would be expended within the Coffs Harbour LGA could not be obtained.  Supporting documentation requested by Council was not provided in the application amendments received from the applicant for 2018/2019 funding nor with the above 2019/2020 application.  As such, negotiations have been unsuccessful and the project is ineligible for funding under the EGLP.

Issues:

When the new Environmental Levy Policy was adopted last year it was agreed that a review of the policy would occur after the first year of operation.  The first year for the EGLP will be completed on 30 June 2019 and the review of the policy will be initiated and provided to Council for consideration.

Options:

The options available to Council in relation to the recommended projects for the 2019/2020 Environmental Levy Grants Program are:

 

1.    Adopt the recommendation provided to Council by the Environmental Levy Grants Program Panel.  Adopting the recommendation will result in the projects scored by the Panel based on Environmental Levy Grants Program assessment criteria and ranked according to average scores being allocated funding.

2.    Council may amend the recommended projects, which may result in Council selecting or rejecting projects not consistent with the merit based assessment of the panel.

Sustainability Assessment:

•      Environment

The Environmental Levy (EL) Program funds a combination of major Council strategic projects and initiatives and community based projects, which collectively deliver on the environmental objectives in the MyCoffs Community Strategic Plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•      Social

Determination of successful projects is based on assessment criteria which includes the following:

 

-      Generate a community benefit;

-      Be community based, and

-      Protect and/or rehabilitate the natural environment.

•      Civic Leadership

Council’s EL Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues, which aligns with MyCoffs Community Strategic Plan theme - A natural environment sustained for the future.

•      Economic – Broader Economic Implications

The EL Program is funded through a special rate. A 25% pool has been allocated for the Environmental Levy Grants Program.  The EL Program funds environmental projects that would not otherwise be undertaken within Council’s operational funding.

•      Economic - Delivery Program/Operational Plan Implications

It is budgeted that $1,408,812 will be available for the EL Program in 2019/2020.  This includes income from the 2019/2020 EL Special Rate and a contribution from the Water Fund of $50,000 towards the Orara River rehabilitation works.  A 25% pool of $339,703 has been allocated for the Environmental Levy Grants Program in 2019/2020.

 

All recommended projects are able to be funded with a remaining $467 to be held in reserve for use in future years.

Risk Analysis:

Each of the projects has individual risk profiles which will be considered by the project owners.

Consultation:

The Environmental Levy Grants Program panel which currently includes a Councillor as Chair, two community representatives, a Council staff member and an interagency member is an advisory panel of Council.  The panel met on 14 May 2019 to consider the submissions and to recommend the projects for the program.  The recommended program is included in this report.

Related Policy, Precedents and / or Statutory Requirements:

The Environmental Levy Grants Program panel reviews all submissions before the program is finalised.  Assessment of submissions is undertaken in accordance with Council’s Environmental Levy Policy, which states that submissions are scored on the following criteria:

 

·     protect and/or rehabilitate the natural environment;

·     strategic integration;

·     generate a community benefit and be community-based;

·     provide potential to attract outside funding sources; and

·     improve aesthetic quality of our natural environment and / or raise community awareness or education.

 

To be eligible submissions must:

 

·     address one or more identified key strategies in the Council’s MyCoffs Community Strategic Plan (‘A natural environment sustained for the future’ theme); and

·     work on private land must prove a 'public benefit' rather than only benefiting an individual or group.

Implementation Date / Priority:

Successful applicants will be notified in writing in June after the 2019/2020 Environmental Levy Grants Program is formally adopted by Council.

Conclusion:

This report provides Council with the recommended projects for the 2019/2020 Environmental Levy Grants Program for consideration and approval.

 

 


BS19/30       Making of Rates and Charges 2019/20

Author:                        Revenue Project Officer

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              Nil

 

Executive Summary

The rates and annual charges for 2019/20 have to be formally ‘made’ under Section 535 of the Local Government Act, 1993, by Council resolution.  The rates and charges are required to be made by 1 August each year.

 

The Ordinary Rate structure detailed in this report incorporates an increase in Council’s General Income of 2.7% for 2019/20, being the rate peg approved by IPART.

 

This report seeks adoption of Rates and Charges which are required to achieve income yields in support of Council’s 2019/2020 Operational Plan.

 

 

Recommendation:

That Council:

1.       Make an Ordinary Rate - Residential, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.40841 cents) in the dollar with a Base Amount of $414.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Residential’.

2.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.98715 cents) in the dollar with a minimum rate of $691.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Business’ except land under the sub-category of Business named ‘City Centre Business’.

3.       Make an Ordinary Rate – City Centre Business, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (1.46591 cents) in the dollar with a minimum rate of $672.00 for all rateable land in the Coffs Harbour LGA sub-categorised as ‘City Centre Business’.

4.       Make an Ordinary Rate – Farmland, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.40841 cents) in the dollar and a Base Amount of $414.00 for all rateable land in the Coffs Harbour LGA categorised as ‘Farmland’.

5.       Make a Special Rate – Environmental, pursuant to Section 495 of the Local Government Act, for 2019/2020 on all rateable land in the Coffs Harbour LGA of (0.01051 cents) in the dollar with a Base Amount of $22.56.

6.       Make an Annual Charge for Domestic Waste Service – Occupied, pursuant to Section 496 of the Local Government Act, for 2019/2020 on all occupied rateable land, categorised Residential or Farmland, to which a domestic waste service is (or able to be) provided.

The amount of the annual charge will be the amount derived by applying the formula: C = S x UD

Where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1), whichever is the greater, and 'UD' (Unit Price Domestic Waste) is $675.00.

Subsidiary (or extra) Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2019/2020 will incur the following annual charges per service:

6.1     Domestic General Waste Service - $300.00

6.2     Domestic Recycling Service - $110.00

6.3     Domestic Recycle Upgrade Service - $40.00

6.4     Domestic Organic Waste Service - $190.00

6.5     Domestic Supply of Bins Service - $120.00

6.6     Domestic Bin Reinstatement Fee - $105.00 per bin

7.       Make an Annual Charge for Domestic Waste – Vacant Land, pursuant to Section 496 of the Local Government Act, for 2019/2020 of $169.00, on all vacant rateable land categorised Residential and Farmland, to which a domestic waste service is available.

8.       Make an Annual Charge for Non-Domestic Waste – Occupied, pursuant to Section 501 of the Local Government Act for 2019/2020 on all occupied rateable land categorised Business or sub-categorised City Centre Business, to which a waste collection service is provided (or is able to be provided).

The amount of the annual charge will be the amount derived by applying the formula:
C = S x UB, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided to the parcel of land or lot in a strata plan for collection or the number of separate occupations, or one (1) whichever is the greater and 'UB' (Unit
Price - Non Domestic) is $675.00.

Subsidiary (or extra) Non-Domestic Waste Services pursuant to Section 501 of the Local Government Act, for 2019/2020 will incur the following annual charges per service:

8.1     Non-Domestic General Waste Service - $300.00

8.2     Non-Domestic Recycling Service - $110.00

8.3     Non-Domestic Recycle Upgrade Service - $40.00

8.4     Non-Domestic Organic Waste Service - $190.00

8.5     Non-Domestic Supply of Bins Service - $120.00

8.6     Non-Domestic Bin Reinstatement Fee - $105.00 per bin

9.       Make an Annual Charge for Non-Domestic Waste – Vacant Land, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $169.00, on all vacant rateable land categorised Business or sub-categorised City Centre Business to which a non-domestic waste service is available.

10.     Make an Annual Charge for Non-Rateable (Non-Domestic) Waste Service, pursuant to Section 496(2) of the Local Government Act, for 2019/2020 on all occupied non-rateable properties to which a waste collection service is provided.

The amount of the annual charge will be the amount derived by applying the formula:

C = S x UN, where 'C' equals the annual charge, 'S' equals the number of general waste bins provided for collection or the number of separate occupations, or one (1) whichever is the greater and 'UN' (Unit Price Non-Rateable) is $675.00.

Subsidiary (or extra) Non-Rateable (Non-Domestic) Waste Services pursuant to Section 501 of the Local Government Act, for 2019/2020 will incur the following annual charges per service:

10.1   Non-Rateable General Waste Service - $300.00

10.2   Non-Rateable Recycling Service - $110.00

10.3   Non-Rateable Recycle Upgrade Service - $40.00

10.4   Non-Rateable Organic Waste Service - $190.00

10.5   Non-Rateable Supply of Bins Service - $120.00

10.6   Non-Rateable Bin Reinstatement Fee - $105.00 per bin

11.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land categorised Residential or Farmland, EXCEPT land prescribed under Section 552 (3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be $867.00 per occupation or $598.00 for vacant land.

 

12.     Make an Annual Charge – Sewerage Access Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 on all rateable land categorised Business or within the Business subcategory ‘City Centre Business’ EXCEPT land prescribed under Section 552(3) (a) and (b) of the Local Government Act.

The amount of the annual charge will be:

For vacant land - $598.00.

For occupied land the charge will be calculated using the formula:

SDF x MF x AC factor (with a minimum charge of $598.00).

Where:      SDF = Sewer Discharge Factor

MF = Meter Factor (refer to table 1 below)

AC factor = $849.00 (charge for 2019/2020).

Where no Council water service is installed on an occupied property (and able to be connected to the sewerage system) a Meter Factor (MF) equal to one (1) and a Sewer Discharge Factor (SDF) equal to 95% will be assumed for the calculation of the annual sewer access charge (i.e. 1 x 95% x $849.00 = $806.55).

Table 1 - Meter Charge Factors - Annual Sewer Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

Nil

 

13.     Make an Annual Charge – Private Sewer Pump Station Management Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land.

The amount of the annual charge will be $140.00 per private sewer pump station.

14.     Make an Annual Fee for On-site Sewage Administration (low risk systems), pursuant to Section 608 of the Local Government Act for 2019/2020 on each property on which an on-site sewage management system(s) is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPL where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPL' (Unit Price) is $35.00 for low risk on-site sewage systems.

15.     Make an Annual Fee for On-site Sewage Administration (medium risk systems), pursuant to Section 608 of the Local Government Act for 2019/2020 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPM here 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPM' (Unit Price) is $70.00 for medium risk on-site sewage systems.

16.     Make an Annual Fee for On-site Sewage Administration (high risk systems), pursuant to Section 608 of the Local Government Act for 2019/2020 on each property on which an on-site sewage management system is installed.

The amount of the fee will be the amount derived by applying the formula:

C = OS x UPH where 'C' equals the annual fee, 'OS' equals the number of on-site sewage management systems and 'UPH' (Unit Price) is $210.00 for high risk on-site sewage systems.

17.     Make an Annual Charge – Water Access Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land categorised Residential or Farmland EXCEPT: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a commercial farming purpose.

The amounts of the annual charge will be:

17.1.  For vacant land or land comprising a single residential dwelling or a lot within a strata plan - $147.00.

17.2.  For land on which is erected a building or buildings adapted for two or more separate occupations, including (but not limited to) a dual occupancy or residential flat building(s) not being part of a strata plan, the amount derived by applying the formula AC = T x $147.00 where 'AC' equals the Annual Charge, 'T' equals the number of separate occupations.

18.     Make an Annual Charge – Water Access Charges, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land categorised Business (and sub-category City Centre Business) or Farmland except: Land prescribed under Section 552(2) of the Local Government Act (or) Farmland rated properties using water for a residential purpose.

The amount of the annual charges will be:

18.1.  For vacant land or occupied land that is not connected to the water supply - $147.00.

18.2.  For land not included in (1) above the amount is derived by applying the formula: AC = MF x $147.00 where 'AC' equals the Annual Charge, 'MF' equals the aggregate of the charge factors for all meters on the property (see table 2 below for charge factors), and $147.00 is the unit price.

Table 2 – Meter Charge Factors - Water Access Charge (Non-Residential)

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

Meter Size

(in mm)

Charge

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

1.00

 

19.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $16.00 per testable backflow device on rateable properties under the category of Residential or Farmland in respect of land prescribed under Section 552(1).

20.     Make an Annual Charge - Water Backflow Charge, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $64.00 for the first testable backflow device and $15.75 for any additional testable backflow device(s) on rateable properties under the category of Business or sub-category of City Centre Business in respect of land prescribed under Section 552(1).

21.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $505.00 for each system able to be connected to the sewerage system (properties with this charge applied may also be charged an annual sewer access charge).

22.     Make an Annual Charge for Effluent Removal, pursuant to Section 501 of the Local Government Act, for 2019/2020 of $505.00 for each system not yet on Council’s subsidised pump-out service and not able to be connected to the sewerage system.

23.     Make an Annual Charge for Effluent Removal (Special), pursuant to Section 501 of the Local Government Act, for 2019/2020 of $867.00 for each system not able to be connected to the sewerage system.  A subsidised effluent pump-out service is provided with this charge.

24.     Make an Annual Charge for Trade Waste, pursuant to Section 501 of the Local Government Act, for 2019/2020.  This annual charge is based on the number of trade waste generators at each property.

Table three shows the annual charge applicable for a particular number of trade waste generators at a property.

Table 3 – Annual Charge for Trade Waste

Number of Trade

Waste Generators

Annual Trade

Waste Charge

1

   $214.00

2 to 4

   $428.00

5 to 9

 $1,016.50

10 to 14

$1,979.50

15 to 19

$2,942.50

20 to 24

$3,852.00

25 to 29

30 to 34

$4,708.00

$5,564.00

>34

$6,420.00

Dump Point

  $430.00

 

25.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $3.05 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 1 (or Step 1) water usage charge.

26.     Make a Water Usage Charge for a property of a Residential nature, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $4.58 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation for the period read; this is to be known as the Tier 2 (or Step 2) water usage charge.

27.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2019/2020 of $1.53 per kilolitre for each kilolitre of water registered, up to a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 1 (or Step 1) raw water usage charge.

28.     Make a Water Usage Charge (Raw Water Supply), pursuant to Section 502 of the Local Government Act, for 2019/2020 of $2.29 per kilolitre for each kilolitre of water registered, over a daily average of one (1) kilolitre per occupation supplied for the period read, this is to be known as the Tier 2 (or Step 2) raw water usage charge.

29.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $3.05 per kilolitre for each kilolitre of water registered on any meter fitted to any Non-Residential property.

30.     Make a Water Usage Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $9.15 per kilolitre for each kilolitre of water registered on any meter fitted for providing a fire service at a property.

31.     Make a Sewer Usage Charge, pursuant to Section 502 of the Local Government Act, for 2019/2020 of $2.26 per kilolitre.  Sewerage discharge is based on water usage and varies depending on Sewer Discharge Factors (SDF) allocated to individual water meters on individual properties. Usage is generally determined with the use of meters, which in certain circumstances may not be directly connected to Council’s water supply.

32.     Make a Trade Waste Usage Charge (for compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2019/2020 charge period of $1.87 per kilolitre.

33.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 1 generators), pursuant to Section 502 of the Local Government Act, for the 2019/2020 charge period of $1.87 per kilolitre.

34.     Make a Trade Waste Usage Charge (for non-compliant trade waste discharge – Charge Category 2 generators), pursuant to Section 502 of the Local Government Act, for the 2019/2020 charge period of $17.10 per kilolitre.

35.     Make an Annual Stormwater Management Service Charge, pursuant to Section 496A of the Local Government Act, for 2019/2020, to be applied against rateable properties categorised as Business or Residential within Council’s stormwater catchments.  The amount of the annual charges will be:

35.1.  Residential properties (not being strata units) - a flat charge of $25.00 will apply.

35.2.  For Residential Strata Units - a flat charge of $12.50 will apply.

35.3.  For Business properties (not being strata units) the charge is based on total (estimated) impervious land area using the following criteria:

Divide the total impervious land area by 350 square metres.  This will result in an amount which, (rounded up to the nearest whole number) is multiplied by $25.00.  This annual charge will therefore be an amount divisible by $25.00 with the minimum charge being $25.00 for properties having a land area of 350 square metres or less.

35.4.  For Business Strata Units (in a complex containing only business units) - the charge is determined by a method similar to that detailed in point (III) above, except that the total land area charge for the strata complex (being a multiple of the $25.00 charge) is further apportioned to individual strata units within the complex using the unit entitlement recorded for each unit.  A minimum charge of $5.00 per strata unit applies to calculated charges less than this amount.

35.5.  For Business Strata Units (in a mixed complex containing residential units) – the charge for these units will be the same as residential strata units being a flat charge of $12.50.

36.     Make an Interest Charge of 7.5%, pursuant to Section 566 of the Local Government Act, for 2019/2020 being the maximum amount determined by the Minister for Local Government; calculated daily on a simple basis, on overdue rates and charges (EXCEPT water, sewer and trade waste usage charges).

 

Report

Description of Item:

The rates and annual charges for 2019/20 have to be formally ‘made’ under Section 535 of the Local Government Act, 1993, by Council resolution.  The rates and charges are required to be made by 1 August each year.

 

The Ordinary Rate structure detailed in this report incorporates an increase in Council’s General Income of 2.7% for 2019/20, being the rate peg approved by IPART.

 

The following Rates and Charges are proposed to be ‘made’ for 2019/20:

 

1.    Ordinary (General) Rates (Section 494)

·   Residential – 0.40841 cents in the dollar with a Base amount of $414.00

·   Business – 0.98715 cents in the dollar with a Minimum of $691.00

·   Business (City Centre Business) – 1.46591 cents in the dollar with a Minimum of $672.00

·   Farmland – 0.40841 cents in the dollar with a Base amount of $414.00

 

2.    Environmental (Special) Rate (Section 495)

·   Environmental – 0.01051 cents in the dollar with a Base Amount of $22.56.

 

3.    Waste Management Charges (Sections 496, 496(2) and 501)

·   Domestic Waste – Occupied - $675.00 per service

·   Domestic Waste – Subsidiary General Waste Charge - $300.00 per service

·   Domestic Waste – Subsidiary Recycling Charge - $110.00 per service

·   Domestic Waste – Subsidiary Recycling Upgrade Charge - $40.00 per upgrade

·   Domestic Waste – Subsidiary Organic Waste Charge - $190.00 per service

·   Domestic Waste – Supply of Bins Charge - $120.00 per service

·   Domestic Waste – Bins Reinstatement Fee - $105.00 per bin

·   Domestic Waste – Vacant Land - $169.00 per assessment

·   Non-Domestic Waste – Occupied - $675.00 per service

·   Non-Domestic Waste – Subsidiary General Waste Charge - $300.00 per service

·   Non-Domestic Waste – Subsidiary Recycling Charge - $110.00 per service

·   Non-Domestic Waste – Subsidiary Recycling Upgrade Charge - $40.00 per upgrade

·   Non-Domestic Waste – Subsidiary Organic Waste Charge - $190.00 per service

·   Non-Domestic Waste – Supply of Bins Charge - $120.00 per service

·   Non-Domestic Waste – Bin Reinstatement Fee - $105.00 per bin

·   Non-Domestic Waste – Vacant Land - $169.00 per assessment

·   Non-Domestic Waste (Non-Rateable) - $675.00 per service

·   Non-Domestic Waste (Non-Rateable) – Subsidiary General Waste Charge - $300.00 per service

·   Non-Domestic Waste (Non-Rateable) – Subsidiary Recycling Charge - $110.00 per service

·   Non-Domestic Waste (Non-Rateable) – Subsidiary Recycling Upgrade Charge - $40.00 per upgrade

·   Non-Domestic Waste (Non-Rateable) – Subsidiary Organic Waste Charge - $190.00 per service

·   Non-Domestic Waste (Non-Rateable) – Supply of Bins Charge - $120.00 per service

·   Non-Domestic Waste (Non-Rateable) –  Bin Reinstatement Fee - $105.00 per bin

 

4.    Sewerage Access Charges (Sections 501 and 502)

·   Residential Properties - $867.00 per occupation

·   Non-Residential Properties - Calculated using the formula: SDF x MF x AC (with a minimum charge of $598.00)

 

Where:     SDF = Sewer Discharge Factor

MF = Meter Factor (see table below)

AC Factor = Access Charge = $849.00

 

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

Nil

 

5.    Sewerage Access Charges – Vacant Properties (Section 552)

·   Residential Vacant - $598.00 per assessment

·   Non-Residential Vacant - $598.00 per assessment

 

6.    Private Pump Station Annual Management Charge (Section 501)

·   $140.00 per sewer pump station

 

7.    Onsite Sewage Administration Fee (Section 608)

·   $35.00 per system (low risk)

·   $70.00 per system (medium risk)

·   $210.00 per system (high risk)

 

8.    Water Access Charges (Sections 501 and 552)

·   Residential Properties - $147.00 per occupation

·   Non-Residential Properties - $147.00 per meter factor (MF) (see table below)    

·   Water Backflow Charge (Residential) - $16.00 per testable backflow device

·   Water Backflow Charge (Non-Residential) - $64.00 for the first testable backflow device then $15.75 for any additional testable devices.

 

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

Meter Size

(in mm)

Meter

Factor

15

1.00

40

4.00

100

25.00

20

1.00

50

6.30

150

56.30

25

1.60

65

10.60

200

100.00

32

2.60

80

16.00

Fire Service

1.00

 

9.    Water Access Charges – Vacant Properties (Section 552)

·   Residential Vacant - $147.00 per assessment

·   Non-Residential Vacant - $147.00 per assessment

 

10.  Sullage (Effluent) Collection Charge (Section 501)

·   $505.00 per service

 

11.  Effluent Charge (Special) (Section 501)

·   $867.00 per service

 

12.  Trade Waste Annual Charge: (based on number of trade waste generators) (Section 501)

·   1 generator - $214.00

·   2 to 4 generators - $428.00

·   5 to 9 generators - $1,016.50

·   10 to 14 generators - $1,979.50

·   15 to 19 generators - $2,942.50

·   20 to 24 generators - $3,852.00

·   25 to 29 generators - $4,708.00

·   30 to 34 generators - $5,564.00

·   > 34 generators - $6,420.00

·   Dump Point - $430.00

 

13.  Water Usage Charges – Residential / Non-Rateable (Residential nature) (Section 502)

·   Tier 1 (up to 1KL per day, averaged over reading period) - $3.05 per kilolitre

·   Tier 2 (over 1KL per day) - $4.58 per kilolitre

 

14.  Water Usage Charges – Non-Residential / Non-Rateable (Section 502)

·   $3.05 per kilolitre for all water used

 

15.  Water Usage Charges – Raw Water Supply (Section 502)

·   Tier 1 (up to 1KL per day, averaged over reading period) - $1.53 per kilolitre

·   Tier 2 (over 1KL per day) - $2.29 per kilolitre

 

16.  Water Usage Charges – Fire Service (Section 502)

·   $9.15 per kilolitre for all water used (except for usage, supported by evidence related to firefighting)

 

17.  Sewer Usage Charges – Non-Residential / Non-Rateable (Section 502)

·   Sewer Discharge Factor (SDF) x $2.26 per kilolitre (based on water usage)

 

18.  Trade Waste Usage Charges – Non-Residential / Non-Rateable (Section 502)

Non-Compliant trade waste discharge for Charge Category 1 generators

·   Trade Waste Discharge Factor (TWDF) x $1.87 per KL (based on water usage)

 

Compliant trade waste discharge for Charge Category 2 generators

·   Trade Waste Discharge Factor (TWDF) x $1.87 per KL (based on water usage)

 

Non-Compliant trade waste discharge for Charge Category 2 generators

·   Trade Waste Discharge Factor (TWDF) x $17.10 per KL (based on water usage)

 

19.  Stormwater Service Charges (Section 496A)

·   Residential Properties (except strata units) - $25.00 per property

·   Residential Strata Units - $12.50 per property

·   Business Properties – per property (amounts based on land area @ $25.00 per 350 sq. m)

·   Business Strata Units (mixed development with residential units) - $12.50 per property

·   Business Strata Units (in a complex having business units only) – $12.50 per property (amounts based on land area and unit entitlement) – Minimum charge of $5.00 applies to each unit.

 

20.  Interest on overdue rates and charges (Section 566)

·   Council will apply an interest rate of 7.5% (as determined by the Minister for Local Government) calculated daily on a simple basis, on overdue rates and charges.

Issues:

This report seeks adoption of Rates and Charges that are required to achieve income yields in support of Council’s 2019/20 Operational Plan.

 

Options:

This report is to enable Council to ‘make’ its Rates and Charges for 2019/20 under Section 535 of the Local Government Act, 1993 so they can be levied and issued within required timeframes.  At this time, the following options are available to Council:

 

1.    Adopt the recommendation provided to Council, which this will enable Council to levy the Rates and Charges for 2019/20 as specified.

2.    Amend the recommendation provided to Council and then adopt. Depending on the nature of the amendment, this may have an impact on revenue yields.

3.    Reject the recommendation provided to Council. If the proposed Rates and Charges for 2019/20 detailed in this report are not ‘made’ by Council adoption, another report detailing an alternate structure will need to be considered by Council before the end of July 2019 to enable rate notices for 2019/20 to be issued within the required timeframe.

Sustainability Assessment:

•      Environment

There are no related environmental implications for Council.

•      Social

There are no related social implications for Council.

•      Civic Leadership

Rates and Charges are an essential component of Council's revenue platform which fund works and services aimed at achieving the objectives of the MyCoffs Community Strategic Plan.

•      Economic – Broader Economic Implications

Council’s Rates and Charges must be adopted by Council so that rate notices and usage accounts can be issued in 2019/20.  Failure to issue such accounts would detrimentally affect Council’s ability to fund expenditure and deliver services.

•      Economic - Delivery Program/Operational Plan Implications

The Rates and Charges detailed in this report will generate anticipated income for 2019/20 in support of Council’s ongoing financial strategy through the Long Term Financial Plan to achieve financial sustainability.

Risk Analysis:

Rates and Charges are required by legislation to be adopted (made) by Council before being levied for 2019/20.  Failure to levy these rates and charges would detrimentally affect Council’s ability to deliver essential services.

Consultation:

The rates and charges in this report have been considered as part of the preparation and adoption of Council’s 2019/20 Operational Plan.

Related Policy, Precedents and / or Statutory Requirements:

Each year Council is required to adopt its rates and charges. The adoption of a budget structure is a requirement under the Local Government Act 1993.

Implementation Date / Priority:

The rates and charges detailed in this report will apply to the 2019/20 financial year.

Conclusion:

This report summarises the Rates and Charges to be ‘made’ for 2019/20 pursuant to Sections 494-496, 501-502 and 608 of the Local Government Act 1993 in support of Council’s ongoing financial strategy through the Long Term Financial Plan to achieve financial sustainability.

 

 


BS19/31       Granting of Voluntary Pension Rebates for 2019/20

Author:                        Revenue Project Officer

Authoriser:                  Director Business Services

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

The Local Government Act 1993, (the Act) provides that the Council must grant a mandatory rebate to eligible pensioners for rates and charges.  Council is then reimbursed by subsidy payment for a proportion of the amount rebated.  Section 582 of the Act provides that Council may grant an additional voluntary pensioner rebate which this report outlines.

 

Since 2002 Council has granted additional voluntary pensioner rebates to eligible pensioners in respect of the Environmental Levy and Domestic Waste Charges.  The granting of these additional rebates is resolved by Council on an annual basis and is provided for in the 2019/20 budget at a cost of $643,000.

 

 

Recommendation:

That Council:

1.       Grants a voluntary rebate under Section 582 of the Local Government Act in 2019/2020 to eligible pensioners in respect of the Environmental Levy and Domestic Waste charges.  The level of rebate to be:

 

1.1.    In the case of the Environmental Levy – the amount that is the difference between 50% of the ad valorem rate and 50% of the Base Amount and the mandatory rebate to be applied under Section 575 of the Local Government Act.

1.2.    In the case of the Domestic Waste Charge – the amount that is the difference between $87.50 and the mandatory rebate to be applied under Section 575 of the Local Government Act.

 

2.       Notes the provision of $643,000 in the 2019/2020 budget to meet the cost of providing voluntary pension rebates.

 

Report

Description of Item:

The Local Government Act 1993, (the Act) provides that the Council must grant a mandatory rebate to eligible pensioners for rates and charges.  Council is then reimbursed by subsidy payment for a proportion of the amount rebated.  Section 582 of the Act provides that Council may grant an additional voluntary rebate.

 

The mandatory rebate for Ordinary Rates, Domestic Waste and the Environmental Special Rate is 50% (to a maximum of $250) of the sum of those three components.

 

In most instances this would result in pensioners not receiving any rebate on Domestic Waste charges and/or on the Environmental Special Rate (where the Ordinary Rate alone is $500 or more for example).

Issues:

Since 1997 Council has granted additional voluntary pensioner rebates to eligible pensioners in respect of the Environmental Levy and Domestic Waste Charges.  The granting of these additional rebates is resolved by Council on an annual basis.

 

Council when applying for its most recent Special Rate Variation, advised IPART of the voluntary rebate as an important element relating to ratepayer affordability with the payment of land rates.

Cessation of these additional rebates would obviously create a significant financial burden to those ratepayers already receiving a pensioner concession.

 

The cancellation of the voluntary rebates, or any reduction in the level of the benefit, only reduces the costs to Domestic Waste or the Environmental Levy, both of which virtually operate as their own funds.  The reduction cannot be diverted to any general purpose area.

Options:

This report is to enable the continuation of Council granting voluntary pensioner rebates to eligible pensioners for the Environmental Levy and Domestic Waste Charges.  At this time, the following options are available to Council:

 

1.    Adopt the recommendation provided to Council, which will enable the continuation of the voluntary pensioner rebates at the levels specified.

2.    Amend the recommendation provided to Council and then adopt. Depending on the nature of the amendment this may have an impact on the budgeted amount set aside for this additional rebate.

3.    Reject the recommendation provided to Council and therefore end the voluntary pensioner rebates. This would reduce operating expenditure; however, not continuing the rebates would create a financial burden in the payment of rates to those ratepayers currently eligible to receive a pensioner concession.

Sustainability Assessment:

•     Environment

There are no environmental impacts.

•     Social

The voluntary rebate on the Domestic Waste Charge provides, on average, a reduction in the amount payable by eligible pensioners of about $87.50 per annum.

 

The voluntary rebate on the Environmental Special Rate provides, on average, a reduction in the amount payable by eligible pensioners of about $20.75 per annum.

 

Cessation of these benefits would create a financial burden to eligible ratepayers.

•     Civic Leadership

The granting of voluntary pensioner rebates supports a number of objectives that have been identified within the MyCoffs Community Strategic Plan and is connected to the theme ‘a vibrant and inclusive place’ within the plan.

 

•     Economic – Broader Economic Implications

Council must also provide mandatory rebates in 2019/20 for Ordinary (General) Rates (approximately $1,680,000), Water charges (approximately $480,000) and Sewer charges (approximately $470,000) - a total of approximately $2.63 million.

 

The State Government currently provides a grant equivalent to 55% of the mandatory rebates.  This will leave Council bearing a cost of approximately $1,184,000 for the mandatory rebates.  When added to the cost of voluntary rebates the total cost to Council for 2019/20 will be approximately $1,827,000.

•     Economic - Delivery Program/Operational Plan Implications

The total cost of the voluntary rebates is built into the Operational Plan and Budget for 2019/20 at $643,000 ($517,000 for Domestic Waste and $126,000 for the Environmental Levy).  The rates and charges structure for 2019/20 has been set to take this into account.

Risk Analysis:

There are no identified risks in continuing the current Rates and Charges – Pensioner Concessions Policy.

Consultation:

Council’s original application to the Minister of Local Government for a Special Rate Variation for the Environmental Levy back in 1997 stated that a pensioner rebate would apply.  A voluntary rebate under Section 582 of the Local Government Act 1993 remains the most appropriate mechanism to achieve this.

Related Policy, Precedents and / or Statutory Requirements:

Council's Rates and Charges - Pensioner Concessions Policy adopted on 14 September 2017 provides for the granting of a voluntary rebate on Domestic Waste charges and the Environmental Levy, where applicable, subject to a maximum amount specified through a resolution of Council each year.

Implementation Date / Priority:

The proposed voluntary pensioner rebates detailed in this report will apply for the 2019/20 financial year

Conclusion:

This report summarises the mandatory and voluntary rebates for eligible pensioners for 2019/20 for Council’s consideration and recommends that the application of the voluntary rebate to eligible pensioners.

 

 


BS19/32       Bank and Investment Balances for May 2019

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/32   Monthly Investment Performance Report for the Month Ended 31 May 2019  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 May 2019 totalled $224,873,698.78.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

 

Recommendation:

That Council note the bank balances and investments totalling $224,873,698.78 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 May 2019.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 May 2019 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements, which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for May 2019 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government Investment Policy Guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 May 2019, it is noted that the total bank and investment balance was $224,873,698.78 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 


 

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie, AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 

 


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BS19/33       Monthly Financial Performance Report for the Month Ended 31 May 2019

Author:                        Senior Financial Accountant

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/33   Monthly Financial Performance Report for the Month Ending 31 May 2019

ATT2  BS19/33   Amended Income Statement for the Month Ended 30 April 2019  

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 May 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $22.1M with the actual year to date being $35.9M.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $90.5M with $46.3M expended to the end of May.

 

Also, as previously circulated to Councillors on 24 May 2019, an amended Income Statement for the month ended 30 April 2019 is included as Attachment 2 for formal noting.

 

 

Recommendation:

That Council note the Monthly Financial Performance Report for 31 May 2019 (Attachment 1) and the amended Income Statement for 30 April 2019 (Attachment 2).

 

Report

Description of Item:

The Monthly Financial Performance Report provides information on Council’s actual to budget performance.  The report provides accrual based information to Council on a monthly basis and designed to identify and explain any major variances between budgeted and actual results.

 

The report includes:

 

Financial Management Summary

·     The net operating surplus at the end of May is $9M ahead of budget expectations with the majority of rates income budgeted and raised in the first month of the financial year.  The total surplus after capital grants is $35.9M against a budget of $22.1M.  Operating expenditure to the end of May $152.2M against a budget of $158.2M.

·     Capital expenses is behind budget expectations by $4.2M with total capital expenditure to the end of May of $46.3M versus a YTD budget of $50.5M and annual targeted expenditure of $90.5M.  Further details provided in the Capital Expenditure Report comments.

 

Income Statement

·     This is a comprehensive income statement detailing the monthly performance for May 2019.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level.  In terms of monthly percentages, although some percentages may be large in dollar terms, they have a minor impact on financial performance.  There are individual comments for any monthly and YTD variances greater than 10%.

 

Capital Expenditure Summary and Detailed

·     Capital expenditure by cost centre and then at a more detailed level is also provided in the attachment.  Explanations have been provided for any variances greater than $200,000.

Issues:

Income Statement commentary as at 31 May 2019 for Year to Date (YTD) variances:

 

Revenue

·     Interest and Investments Revenue:  This positive variance is due to having more cash and investments on hand than anticipated with the resulting investment income trending higher than budgeted

·     Other Revenue:  Timing difference, on target to meet budget at end of year

·     Capital Revenue:  Subdivision dedication income processed May, normally June of $1.8M, along with EPIC grant received in May expected June

Expenditure

·     Materials & Contracts:  Tracking well behind annual expected budget of $154M of which 58% relates to capital expenditure.  Capital expenditure running at 51% of annual budget

·     Other Expenses:  Savings in electricity costs due to reduced contract costs than budgeted

 

Income Statement commentary as at 31 May 2019 for Monthly variances:

 

Revenue

·     Rates and Annual Charges:  Pension rebates and land value objections credited in May

·     Interest and Investments Revenue:  This positive variance is due to having more cash and investments on hand than anticipated with the resulting investment income trending higher than budgeted

·     Other Revenue:  Monthly revenue exceeded budget but on target for end of year

·     Grants & Contributions – Operating Purposes:  Financial Assistance Grant YTD on target with an additional $200k allocated in May

·     Capital Revenue:  Subdivision dedication income processed May, normally June of $1.8M, along with EPIC grant received in May expected June

Expenditure

·     Materials & Contracts:  Capital expenditure behind budget with variance relating to $0.8M Enterprise Park Land Development and $0.7M planning works on the new cultural facility

·     Other Expenses:  Increasing excess on Public Liability and Professional Indemnity Insurance resulted in a refund of $0.2M

·     Capital Expenses:  Capital expenditure behind budget with variance relating to $0.8M Airport Enterprise Park land development and $0.7M planning works for the new Cultural & Civic Space project

 

Also, as previously circulated to Councillors on 24 May 2019, an amended Income Statement for the month ended 30 April 2019 with the revised numbers highlighted in yellow is tabled with this report for formal noting (Attachment 2). In the original Income Statement reported to Council at its meeting on 23 May 2019 the Materials & Contracts numbers were overstated for monthly and YTD budgets and actuals. This overstated Recurrent Expenditure and therefore understated the overall result. The result changes are summarised as follows:

 

 

Month Budget

Month Actual

YTD Budget

YTD Actual

Reported Net Operating (Deficit) / Surplus

(11,046)

(11,468)

(9,813)

(9,495)

Amended Net Operating (Deficit) / Surplus

(8,903)

(8,855)

10,951

17,357

Reported Net (Deficit) / Surplus

(7,494)

(7,988)

7,745

9,506

Amended Net (Deficit) / Surplus

(5,351)

(5,375)

28,509

36,358

 

Options:

An options analysis is not provided as the report is for noting only.

Sustainability Assessment:

•      Environment

There are no perceived short or long term environmental impacts for the information contained within the report.

•      Social

There are no perceived short or long term social impacts for the information contained within the report.

•      Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour by monitoring financial performance which assists the decision making process to allocate funding for projects listed under the MyCoffs Community Strategic Plan.

•      Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Plan and may affect future economic sustainability.

•      Economic - Delivery Program/Operational Plan Implications

The year to date surplus, after capital revenue, is estimated to be $35.9M as at 31 May 2019.

Risk Analysis:

There are no risks associated with this report.

Consultation:

Group Leaders and their relevant staff have been provided with budget reports for each cost centre on a monthly basis for review.  Any variations will be provided to Council for adoption through the Quarterly Budget Review process.

Related Policy, Precedents and / or Statutory Requirements:

Local government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management we have opted to do so.

Implementation Date / Priority:

This report is for noting only and therefore there are no implementation actions.

 

Conclusion:

 

This Monthly Financial Performance Report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

The Responsible Accounting Officer confirms the Monthly Financial Performance Report for the month ended 31 May 2019 indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 


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SC19/22       Development Application No. 0754/19DA - Dwelling House, Swimming Pool and Retaining Walls - Lot 58 DP 270533, 20 Aspect Drive, Coffs Harbour

Author:                        Development Assessment Coordinator

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC19/22   Development Application 0754/19DA - S4.15 Evaluation Report

ATT2  SC19/22   Development Application 0754/19DA - Plans

ATT3  SC19/22   Development Application 0754/19DA - Draft Conditions  

      

 

 

Executive Summary

This report provides an assessment of Development Application No. 0754/19DA for a Dwelling House at Lot 58 DP 270533, 20 Aspect Drive, Coffs Harbour.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

The development application is reported to Council for determination because it proposes to vary the height of buildings development standard in the Local Environmental Plan by more than 10%.

 

Recommendation:

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the Height of buildings under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.       Approve Development Application No. 0754/19DA for a dwelling house, swimming pool and retaining walls at Lot 58 DP 270533 20 Aspect Drive, Coffs Harbour subject to the conditions provided in Attachment 3.

 

REPORT:

Applicant:

The Toscan Group Pty Ltd

Land:

Lot 58 DP 270533 20 Aspect Drive Coffs Harbour

Zone:

R1 General Residential  

Description:

Dwelling House 

Description of Item:

•     The Site

The subject site is a vacant allotment with a site area of 861m2, in a community title residential estate known locally as “The Summit”. The land has frontage and vehicular access to a private road, north facing views to the ocean and a steep slope of approximately 12 metres.

Locality Plan

•     The Development

The proposal involves construction of a new two (2) storey dwelling using a combination of rendered brickwork, cladding and colourbond. A 4.0m x 5.0m swimming pool is proposed on the eastern side of the building and gabion style retaining walls are proposed on the lower level of the land. The dwelling incorporates large elevated alfresco and deck areas orientated to the north for solar access and ocean views. 

Issues:

The main issue for consideration is the height of the building above the specified height limit of 8.5m. In this instance, the design of the dwelling combined with the steep slope of the land, results in a small part of the roof structure having a maximum height of 11.0m, which is a variation of greater than 10% to the standard. The applicant has provided the necessary justification and requested that Council approve the variation pursuant to Clause 4.6 of the LEP.

In recommending approval of the variation, it is considered that:

-     The architectural design of the dwelling is conventional and anticipated within the existing planning controls applying to the land.

-     The height, bulk and scale of the building is similar to other recently constructed dwellings and compatible with the established built form and streetscape in the immediate area.

-     The steep slope of the land is a significant constraint, which hinders compliance with the height limit.

-     The exceedance to the height limit is restricted to a small part of the roof, which has no adverse impact on the amenity of neighbouring property owners.

-     No objections were raised by adjoining property owners to the development following public notification of the DA. 

In summary, it is considered that strict compliance with the numerical development standard is unreasonable and unnecessary and it is recommended that the standard be varied and the development application be granted conditional approval.

These issues are detailed in the Section 4.15 Evaluation Report as Attachment 1 to this report.

Options:

1.   Adopt the recommendation thereby granting approval to the application, subject to conditions.

2.   Refuse the application and list reasons for refusal.

It is recommended that Council pursue option one, as outlined above.

Sustainability Assessment:

•     Environment

A complete assessment of potential environmental impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Social

A complete assessment of potential social impacts is provided in the Section 4.15 Evaluation Report as Attachment 1 to this report.

•     Civic Leadership

The proposed development is considered to be consistent with the ‘MyCoffs Community Strategic Plan’ particularly the ‘A Place for Community’ theme, which requires amongst other things that development occur in a way that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The proposed development is not expected to result in any significant broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program/adopted Operational Plan.

Risk Analysis:

A risk analysis has been undertaken and it is considered that approval of the development application as recommended, does not pose a significant risk to Council.

Consultation:

The development was advertised and notified in accordance with the requirements of the Coffs Harbour Development Control Plan 2015 for a period of fourteen (14) days and no submissions were received.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

-     State Environmental Planning Policy No. 55 – Remediation of Land

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of standard conditions (Attachment 3).

 

 


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SC19/23       Coffs Harbour Jetty Foreshores Precinct - NSW Government Process Update

Author:                        Section Leader Local Planning

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              ATT1  SC19/23   Coffs Harbour Jetty Foreshore Precinct Project Status and Next Steps May 2019  

 

Executive Summary

The Coffs Harbour Jetty Foreshores Precinct contains several areas of land that are owned by the NSW Government. The NSW Government has developed a project which aims to develop a master plan for the Jetty Foreshores Precinct in consultation with the community and other key stakeholders, and then to consider how the government land is best repurposed and managed to achieve the master plan outcomes.

On 6 December 2018, Council received a report from the NSW Government on community engagement outcomes around the opportunities within the Jetty Foreshores Precinct. On 27 May 2019, a Councillor briefing was held with the NSW Government project team. The purpose of this report is to present the briefing notes to Council (Attachment 1) and to provide an update on the master planning process as outlined at the briefing.

 

Recommendation:

That Council:

1.       Note the project status and next steps outlined in the NSW Government Coffs Harbour Jetty Foreshore Precinct briefing notes (Attachment 1).

2.       Continue to engage with the NSW Government in the next stage of their process to develop a master plan for the Coffs Harbour Jetty Foreshores Precinct.

 

Report

Description of Item:

At its Ordinary Meeting of 6 December 2018, Council resolved:

That Council:

1.       Note the outcomes of the NSW Government’s community engagement exercise outlined in the ‘Coffs Opportunity - GHD Community and Stakeholder Consultation Outcomes Report - October 2018 (Attachment 1).

2.       Continue to engage with the NSW Government in the next stage of their process to develop a master plan for the Coffs Harbour Jetty Foreshores Precinct.

Issues:

The NSW Government’s briefing note for the Coffs Harbour Jetty Foreshores Precinct project (Attachment 1) provides an update on works completed in Phase 1, which were formally presented to Council on 6 December 2018; as well as outlining next steps and project milestones in the master planning process. These next steps are listed as:

-     Phase 2A – Refining and developing the concept design in line with the community input provided during the 2018 community consultation; testing the refined concept design on its development potential via an experienced commercial advisor; and providing a community update outlining key findings; and

-     Phase 2B – Pending the outcome of Phase 2A, undertaking market sounding and developing a Precinct Implementation Plan and rezoning proposal.

Council has continued to engage with the NSW Government over the life of the project, as per the Council resolution of 6 December 2018. In terms of Council’s current and programmed initiatives within the Jetty Foreshores area, these will be advanced cognisant of the NSW Government master planning process for the precinct. Importantly, with the recent changes to the Crown Land Management Act 2016, Council is statutorily required to prepare an updated Plan of Management for the Coffs Harbour Jetty Foreshores. This Plan of Management will address issues such as the boat ramp, land tenure (eg former Deep Sea Fishing Club, Yacht Club, etc), public domain improvements (Jetty Foreshores Stage 6) and broader land management. The relationship between the statutorily required Plan of Management and the master plan for the Coffs Harbour Jetty Foreshores Precinct is a matter which is being clarified through discussions with the NSW Government.

Options:

1.   Accept the recommendations of this report to note the next steps and project milestones for the Coffs Harbour Jetty Foreshores Precinct and to continue to engage with the NSW Government during their project.

2.   Reject the recommendations provided in this report.

This report recommends that Council undertake Option 1 as outlined.

Sustainability Assessment:

•     Environment

Environmental factors, including coastal hazards, have been considered by the NSW Government during the consultation process.

•     Social

The NSW Government’s project to date has involved extensive community and stakeholder consultation to capture the community’s vision for the Coffs Harbour Jetty Foreshores Precinct.

•     Civic Leadership

The NSW Government’s Preliminary Concept Plan within Attachment 1 aims to capture the collective community vision for the precinct. This will allow them to consider how the government land in the precinct is best repurposed and managed to achieve the master plan outcomes.

•     Place Score

In early 2019, Council undertook extensive community consultation using the Place Score placemaking tool. This ‘place experience’ measurement tool enabled residents and visitors within the Coffs Harbour Local Government Area to share what they most value in their neighbourhood and then to rate how their neighbourhood is performing against such values. The 2019 Place Score report was presented to Council on 11 April 2019.

The Jetty precinct received a Place Score of 69, which is just below the NSW average of 72 for liveability, but above the Coffs Harbour LGA score of 65. The lowest rated neighbourhood attributes for the Jetty include a lack of sustainable urban design (water sensitive design, transport oriented design, sustainable building design, density etc); a lack of local history, historic buildings or features and a lack of unusual or unique buildings and/or public space design. Ideas for change in the Jetty area included requests for walkability, street lighting and improvements to public open space.

The proposed NSW Government project within the Jetty Foreshores will assist in facilitating measures that future development provides quality built form and public realm outcomes in accordance with the community aspirations outlined in the 2019 Place Score results.

•     Economic – Broader Economic Implications

The project objectives include the following economic outcomes: activation of the space, helping to grow new jobs for the region, and creating economically sustainable public domain and community assets.

•     Economic - Delivery Program/Operational Plan Implications

The project is being undertaken by the NSW Government. As such, there are limited implications to Council’s adopted Delivery Program and Operational Plan.

Risk Analysis:

The NSW Government’s consultation was developed to be broad and transparent to reduce risks that segments of the community would not be consulted. Council staff are not involved with conducting any of the consultation exercises during the project.

Consultation:

During Phase 1 of the project, consultation was undertaken by GHD on behalf of the NSW Government in five steps over five months. A total of 562 people engaged with the online map; 143 people attended drop in sessions; 245 people responded to the first online survey; 90 people attended workshops; and 925 people responded to the final online survey.

At the completion of the Phase 2A activities which are currently underway, the NSW Government proposes that a further community update will be provided to outline the findings and recommendations of this phase.

Related Policy, Precedents and / or Statutory Requirements:

The NSW Government’s Coffs Harbour Jetty Foreshores Plan of Management – June 2008 and North Coast Regional Plan 2036 are two key documents impacting this project. The project also accords with Council’s MyCoffs Community Strategy Plan 2017.

Implementation Date / Priority:

Attachment 1 outlines the work to be undertaken by the NSW Government in Phase 2 of their project, and key project milestones to be achieved. The project program identifies that the next community update will be provided by end July 2019.

Conclusion:

The Coffs Harbour Jetty Foreshores Precinct contains several areas of land that are owned by the NSW Government. The NSW Government has developed a project which aims to develop a master plan for the Jetty Foreshores Precinct in consultation with the community and other key stakeholders, and then to consider how the government land is best repurposed and managed to achieve the master plan outcomes.

This report provides an update to Council on the NSW Government’s project. The purpose of this report is for Council to note the next steps and project milestones outlined in the briefing note (Attachment 1), and to resolve to continue to engage with the State government in the next stage of their process.

 


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SC19/24       Coffs Harbour Development Control Plan 2015 - Amendment No. 8 (Housekeeping 3) - Post Exhibition

Author:                        Planner/Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC19/24   Coffs Harbour DCP 2015 - Amendment No. 8 (Housekeeping 3) - Post Exhibition

ATT2  SC19/24   Moonee Release Area Development Contributions Plan 2017  

 

Executive Summary

Coffs Harbour Development Control Plan 2015 came into force on 21 October 2015 and gives effect to Coffs Harbour Local Environmental Plan 2013. To ensure that it remains up to date and facilitates positive growth outcomes for the Coffs Harbour Local Government Area, Council routinely undertakes housekeeping reviews of the Development Control Plan.

At its Ordinary Meeting of 14 March 2019, Council resolved to endorse and publicly exhibit draft Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) and associated amendments to the Moonee Release Area Development Contributions Plan 2017. The purpose of this report is to present the outcomes of the public exhibition process for the proposed amendments and to seek approval from Council for final amendments to both Plans.

 

Recommendation:

That Council:

1.       Adopt Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) in accordance with Part 3 Division 3 of the Environmental Planning and Assessment Regulation 2000 (Attachment 1).

2.       Adopt the revised Moonee Release Area Development Contributions Plan 2017 in accordance with Part 4 Division 3 of the Environmental Planning and Assessment Regulation 2000 (Attachment 2).

 

Report

Description of Item:

Coffs Harbour Development Control Plan 2015 (‘DCP 2015’) came into force on 21 October 2015 and gives effect to Coffs Harbour Local Environmental Plan 2013 (‘LEP 2013’). Regular housekeeping reviews of DCP 2015 are required to ensure that it remains up to date and facilitates high quality development and positive growth outcomes within the Coffs Harbour Local Government Area (LGA). Two housekeeping reviews of DCP 2015 have since been completed, which took effect in 2017 and 2018.

At its Ordinary Meeting of 14 March 2019, Council considered a report on a third housekeeping review of DCP 2015 and associated amendments to the Moonee Release Area Development Contributions Plan 2017. At that meeting, it was resolved:

That Council:

1.       Endorse and publicly exhibit draft Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) (Attachment 1) and draft Moonee Release Area Development Contributions Plan 2017 (Attachment 2) for a minimum period of 28 days.

2.       Consider a further report, outlining the outcomes of the public exhibition of draft Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) and draft Moonee Release Area Development Contributions Plan 2017.

Public exhibition of the draft amendments was undertaken from 20 March 2019 to 6 May 2019 in accordance with Item 1 of this resolution. No submissions were received during the exhibition period. The purpose of this report is to seek approval from Council for Coffs Harbour DCP 2015 – Amendment No. 8 (Housekeeping 3) (Attachment 1); and for an updated Moonee Release Area Development Contributions Plan 2017 (Attachment 2).

Issues:

No submissions were received to draft Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) during the public exhibition period. Some additional changes have been made post-exhibition, in response to internal staff comments in relation to biodiversity, amenity and water management, in accordance with Clause 21 of the Environmental Planning and Assessment Regulation 2000. This clause allows Council to approve the plan either in the form in which it was publicly exhibited or with such alterations as Council thinks fit.

The biodiversity amendments comprise updates to the Guidelines for Preparing Vegetation Management Plans; improving the definition for Preservation of Vegetation to provide greater clarity and efficiency; and nomenclature fixes to align with legislative changes. The amenity amendments will ensure that development applications for subdivision and residential development adequately address the amenity issues associated with the proposed Pacific Highway bypass corridor. The water management amendments will reference updated Water Sensitive Urban Design Guidelines endorsed by Council; remove references to superseded policies; and ensure that water quality impacts are adequately addressed as part of development applications.

The proposed amendments to DCP 2015 are provided as Attachment 1. No amendments were made to draft Moonee Release Area Development Contributions Plan 2017 thus this plan remains the same as the exhibited version (Attachment 2).

Options:

Council has a number of options available in relation to this matter. They include:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

The proposed amendments to DCP 2015 and Moonee Release Area Development Contributions Plan 2017 support related provisions within LEP 2013; evolving Council policy; and generally assist in achieving positive environmental outcomes within the Coffs Harbour LGA.

•     Social

DCP 2015 has been designed to support LEP 2013 in its aim to provide a high level of social, physical and cultural amenity within the LGA. A regular review of Council’s DCP allows for adjustments to ensure that the DCP supports this aim.

•     Civic Leadership

The following outcomes described in Council’s MyCoffs Community Strategic Plan are relevant to this report:

-     “We undertake development that is environmentally, socially and economically responsible; and

-     We foster informed and inspired leadership in our community; and

-     We undertake effective engagement and are informed.”

·    Place Score

In early 2019, Council undertook extensive community consultation using the Place Score placemaking tool. This ‘place experience’ measurement tool enabled residents and visitors within the Coffs Harbour Local Government Area to share what they most value in their neighbourhood and then to rate how their neighbourhood is performing against such values. The 2019 Place Score report was presented to Council on 11 April 2019.

The Coffs Harbour LGA received a Place Score of 65, which is below the NSW average of 72. Top community requests for liveability improvement priorities within the LGA included the quality of public space (footpaths, verges, parks etc); access and safety of walking, cycling and/or public transport (signage, paths, lighting etc); and provision of walking/jogging/bike paths that connect housing to communal amenity (shops, parks etc).

The proposed changes to DCP controls within this DCP amendment will assist in facilitating measures for quality built form and public realm outcomes in accordance with the community aspirations outlined in the 2019 Place Score results.

•     Economic – Broader Economic Implications

The proposed amendments to DCP 2015 and Moonee Release Area Development Contributions Plan 2017 will provide additional certainty and clarity for the development industry, thereby assisting the local economy. Ongoing minor reviews of DCP 2015 are unlikely to result in broader economic implications.

•     Economic - Delivery Program/Operational Plan Implications

DCP Housekeeping review number three has been undertaken as a business as usual project. In this regard, the housekeeping review has not impacted on Council’s Delivery Program or Operation Plan.

Risk Analysis:

The housekeeping review process reduces risk to Council, stakeholders and the community. By reviewing and amending DCP 2015 where necessary to address minor anomalies and account for changes in Council policy and procedure, as well as accommodating legislative changes, Council lessens the likelihood of risk in planning related decision making. The DCP amendment process has been undertaken in accordance with the provisions of the Environmental Planning and Assessment Act 1979 and associated Regulations.

Consultation:

Draft Coffs Harbour Development Control Plan 2015 – Amendment No. 8 (Housekeeping 3) and Moonee Release Area Development Contributions Plan 2017 have been publicly exhibited for a minimum period of 28 days from 20 March 2019 to 6 May 2019 in accordance with the Environmental Planning and Assessment Act 1979 and associated Regulations. No public submissions were received. The housekeeping review process has also comprised internal consultation with various stakeholders across the organisation. The final amendments recommended for approval by this report address the internal comments.

Related Policy, Precedents and / or Statutory Requirements:

The DCP housekeeping amendment has been prepared in accordance with the Environmental Planning and Assessment Act 1979 and associated Regulations. A number of other relevant policies and statutory documents have been considered in the preparation of the amendment.

Implementation Date / Priority:

If adopted by Council, the amendments to DCP 2015 will commence on the date that public notice of its approval is given in a local newspaper, or on a later date specified in the notice.

Conclusion:

This report provides Council with the results of the public exhibition of Council’s third housekeeping review of DCP 2015 and seeks Council’s approval of a revised Coffs Harbour DCP 2015 – Amendment No. 8 (Housekeeping 3) and revised Moonee Release Area Development Contributions Plan 2017. No submissions were received during the exhibition of the draft amendments. The proposed housekeeping amendments will provide additional certainty and clarity for the development industry; and reduce risk to Council by ensuring that the Plan remains up to date and relevant.

 


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SC19/25       Review of Compliance Response Framework

Author:                        Section Leader Compliance and Regulatory Enforcement

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SC19/25   Proposed Changes to Compliance Response Framework Descriptors and Response Time

ATT2  SC19/25   Review of Compliance Response Framework

ATT3  SC19/25   Escalation Matrix  

 

Executive Summary

Council’s Compliance Response Framework (CRF), first adopted in 2015, provides guidance on how Council will respond toward a range of customer request matters and the response times that will be applied accordingly. 

An internal review of the CRF has been undertaken to ensure the matters and response times remain relevant and consistent with service levels. The review has identified the need for additional matters to be included and various changes to better reflect the practice being applied to specific issues.

Further enhancement of the Framework is also proposed through the addition of a risk based escalation hierarchy developed to assist with managing community expectations in relation to possible compliance outcomes.

This report seeks Council’s endorsement for release of the revised Compliance Response Framework for public exhibition prior to the matter being brought back to Council for consideration for formal adoption.

 

Recommendation:

That Council:

1.   Endorse the release of the revised Compliance Response Framework for public exhibition and invite submissions for a period of 30 days.

2.   Note that a further report will be brought back to Council for consideration following public exhibition of the revised Compliance Response Framework.

 

Report

Description of Item:

Council receives a significant number of customer requests seeking assistance to resolve a broad range of matters.  Resource limitations necessitate the application of a tailored approach toward Council’s level of compliance involvement. 

Generally speaking, Council’s objectives when dealing with reports alleging unlawful activity are to:

-     maintain the collective good and welfare of the community;

-     prevent or minimise harm to health, welfare, safety, property or the environment;

-     consider the broader public interest having regard to Council’s priorities and any resource limitations;

-     consider the report fairly and impartially.

A review of the CRF has identified a number of proposed revisions to the existing list of descriptors and response times as well as the inclusion of several new matters. 

The review has also identified an opportunity to improve upon the existing framework.  In addition to identifying Council’s level of involvement and initial response timeframes it is proposed that a further risk based hierarchy of likely responses be applied to the main groups or types of requests outlined within the CRF. This will assist in providing a consistent and transparent approach to Council’s level of involvement and the resolution that may result.

Issues:

Changes to Compliance Matrix

A review of the CRF Matrix has identified a number of revisions to the descriptors and response times as well as inclusion of several new descriptors which reflect issues being raised with increasing frequency.

Proposed changes to the matrix are detailed within Attachment 1.

Proposed Enhancement to Compliance Response Framework

Council’s adopted Compliance and Enforcement Policy details Council’s position on compliance and enforcement matters in the local government area. The Policy outlines matters to be considered at the various stages of the enforcement process from the receipt and investigation of reports alleging unlawful activity, through to the different types of compliance action Council may consider. The CRF is an appendix to the Policy.

The current CRF is structured to take account of the level of risk posed by the relevant nature of the customer request (CR) via proposed response action and response times.  CR’s are assessed in terms of their potential level of risk to the public interest, public health or environmental impact and assigned a response time.  Whilst these actions serve to advise the community of Council’s involvement and expected response time it does not give an indication of the possible resolution that may follow from this involvement. 

The addition of a risk based escalation matrix to the existing CRF is identified as a means to enhance transparency and expectations of the likely outcomes that may arise through Council’s compliance involvement. It is proposed to link an escalation matrix to the CRF that will provide customers with an understanding of the resolution that may result (see Attachments 2 and 3).

Decisions about what action should be taken by Council are made at Council’s discretion. Council will generally try to resolve matters as quickly and informally as possible to avoid the need to take formal action.

Council’s level of involvement will vary according to the hierarchy, which will provide an indication of the potential starting and finishing points for the various matters outlined within the adopted CRF.  The resolution will be appropriate and proportionate with regard to the principles as outlined in the Compliance and Enforcement Policy.

Statutory Obligations

The Local Government Act 1993 provides Council with various compliance and enforcement powers, however Council has no statutory obligation to apply them. The Act does not mandate the matters that Council must regulate, however there are a number of other Acts that confer responsibility upon Council to take appropriate measures to ensure compliance with the requirements of the Act for example:

-     The Public Health Act requires Council to regulate matters such as public swimming pools and spa pools, regulated systems and premises on which skin penetration procedures are carried out (as referred to in Part 3).

-     The Swimming Pools Act requires Council to investigate complaints about breaches of the Act.

Whilst Council has various powers to intervene and regulate a wide variety of issues, it does not have access to unlimited resources or the legal expenses budget to enable involvement and resolution of every matter in terms of the statutory powers provided under the various Acts and Regulations.  Council needs to ensure it utilizes its limited resources to achieve outcomes that in the main will be of most benefit to the public interest. 

The CRF was initially prepared to provide clear information to customers about the matters Council will action and the service levels provided.  The proposed enhancements will complete the loop through the provision of information as to the potential extent of Council’s involvement.

Placescore

The 2019 PLACESCORE report was presented to Council on 11 April 2019.  The prioritization and focus of compliance and enforcement towards protecting the broader public interest is consistent with community ‘care factors’ to minimize harm to health, welfare safety, property and the environment.

Options:

It is considered that the following options are available for Council’s consideration:

1.   Adopt the recommendation provided to Council;

2.   Modify the CRF to incorporate shorter/longer service response times and/or more or less resource allocation toward management of customer requests noting that changes to response times and/or resource allocation may impact other responsibilities and levels of service provision;

3.   Reject the CRF noting that such a decision is not in the best interests of achieving the efficient utilisation of staff resources.  Such a decision may be to the detriment to service provision within other areas, for example Council may not be able to meet its regulatory inspection programs of food shops, public pools, building information Certificates, skin penetration etc.

Sustainability Assessment:

•     Environment

The proposed changes to the CRF will have no impact in regard to Council’s undertaking of its relevant statutory responsibilities associated with compliance and enforcement related environmental impacts that affect the public interest.

•     Social

The proposed changes to the CRF will assist community understanding about Council’s compliance and enforcement activities.  Adoption of the CRF will cause no detrimental social impacts.

•     Civic Leadership

Council has a duty under the Local Government Act charter of guiding principles to ensure that it acts consistently and without bias in the exercise of its regulatory functions.  The proposed changes to the CRF are designed to assist Council in undertaking regulatory functions in a consistent and unbiased manner.    

The proposed enhancement of the CRF will assist in managing customer expectations in relation to the potential outcomes that may be achieved through Council’s compliance involvement. This assists efficiencies in resource management and cost savings in governance.   

•     Economic – Broader Economic Implications

The proposed changes to the CRF will have no discernible impacts in respect to broader economic implications. 

•     Economic - Delivery Program/Operational Plan Implications

The proposed changes to the CRF are not expected to have any impacts on the Delivery Program or Operational Plan

Risk Analysis:

The CRF, first implemented almost four years ago, has been effective in establishing a clear and consistent approach in Council’s handling of customer requests. The proposed changes and enhancement incorporating the risk based escalation matrix are not expected to cause any adverse risk considerations.

Consultation:

The review and associated enhancement to the CRF has been undertaken with input from key internal stakeholders across Council Directorates.

It is proposed that the revised CRF be placed on public exhibition for wider community consultation prior to the matter being brought back to Council for further consideration prior to implementation.

Related Policy, Precedents and / or Statutory Requirements:

Council currently has a range of Policies that deal with complaint and compliance management functions, the main ones being:

-     Compliance and Enforcement Policy

-     Enforcement Of Parking Restrictions Policy

-     Complaints and other Feedback Policy

There are a number of Acts that provide Council with a range of statutory compliance and enforcement powers including:

-     Local Government Act 1993

-     Environmental Planning and Assessment Act 1979

-     Food Act 2003

-     Protection of the Environment Operations Act 1997

-     Public Health Act 2010

-     Roads Act 1993

-     Swimming Pools Act 1992

Implementation Date / Priority:

It is proposed that the revised CRF be placed on public exhibition upon receiving Council’s endorsement.  A further report is to be brought back to Council for consideration of any submissions prior to implementation.

Conclusion:

The revised CRF will provide clear information about what can be expected from Council in terms of compliance involvement, initial service response time and potential extent of Council’s involvement.

The revised CRF has been developed with regard to resourcing levels and to ensure that resources are effectively and efficiently utilised in the delivery of regulatory compliance functions to the benefit of the public interest.

 


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SI19/10         Amendment to Alcohol Free Areas in Woolgoolga CBD for Eat Street Events

Author:                        Works Program Co-ordinator

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:             

 

Executive Summary

Council approved four “Eat Street” events in Market Street, Woolgoolga to be held in 2019 at their meeting on 6th December 2019. The organisers have subsequently requested that the date of the third of these events be changed from Saturday 13 July 2019 to Saturday 24 August 2019.

The event involves a number of mobile vendors in Market Street complementing the permanent dining venues showcasing craft beer, cider and wine products. Stall holders will be permitted to sell alcohol to patrons within the fenced event area.

Market Street is currently an Alcohol Free Zone (AFZ). Section 645 of the Local Government Act (the Act) provides that Council may, by resolution, allow the temporary suspension of AFZs for specific periods or events. The Act and Ministerial Guidelines on Alcohol Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement as well as Police approval.

 

Recommendation:

That Council in accordance with section 645 of the Local Government Act:

1.        Revoke its previously approved temporary suspension of the Market Street, Woolgoolga, Alcohol Free Zone between Nightingale Street and Queen Street for the 13th July 2019;

2.        Approve a new temporary suspension of the Market Street, Woolgoolga, Alcohol Free Zone between Nightingale Street and Queen Street for Saturday 24th August 2019 from 3pm to 11pm;

3.        Note that suspension on the 24 August 2019 is in lieu of the temporary suspension already approved for 13 July 2019;

 

 

Report

Description of Item:

Temporary Suspension of Alcohol Free Zones

Curryfest is an annual festival celebrating Woolgoolga’s unique Punjabi heritage. Each year international and interstate visitors join with thousands of people from all over NSW and locals to enjoy the event. In 2017 there was an additional, very successful event called “Eat Street” on the Saturday following Curryfest, to encourage visitors to lengthen their stay on the Coffs Coast.

“Eat Street” involved a number of mobile vendors, complementing the permanent dining venues operating in Market Street, including 6-8 vendors showcasing their craft beer, cider and wine products. These stallholders were permitted to sell alcohol to patrons within the fenced event area pending suspension of the existing Alcohol Free Zone in Market Street.

Following the outstanding popularity of this event, the organisers propose to hold regular “Eat Street” events in Market Street annually.

Section 645 of the Local Government Act (the Act) provides for Council, by resolution, to allow the temporary suspension of AFZs for specific periods or events.  The Act and Ministerial Guidelines on Alcohol Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement as well as obtaining Police approval.

Issues:

Alcohol Free Zone Suspension

NSW Coffs Clarence Local Area Command (NSW Police) has forwarded written approval for the “Eat Street.” events. There were no reported incidents during previous events, and Police were satisfied with its responsible management. There are no issues perceived with the temporary suspensions as they are for specific managed events in well frequented areas. AFZ suspensions such as these allow Council and the business community flexibility to stage events and festivals as part of a broader activation strategy.

Options:

1.       Adopt the recommendation.

2.       Reject the recommendation; however, failure to allow flexibility within the Woolgoolga CBD for managed activation events, such as “Eat Street” may impact negatively on the CBD businesses and local tourism outcomes.

Sustainability Assessment:

•     Environment

No negative environmental concerns will occur as a result of the amended alcohol controls.

•     Social

There are minimal social concerns associated with amending the Market Street alcohol free zone to allow “Eat Street” events to take place.  Police will be monitoring the events and have the powers to deal with any anti-social behaviour that may take place under the existing legislation. The organisers have completed a risk assessment, and have obtained approval from the Police. They will adhere to the Responsible Service of Alcohol guidelines.

•     Civic Leadership

This proposal works towards achieving the outcomes identified within the Coffs Harbour 2030 Strategic Plan and addresses the following objectives:

-     A thriving and sustainable local economy

-     A community achieving its potential

-     A vibrant and inclusive place.

•     Economic – Broader Economic Implications

Temporarily suspending the AFZ for specific events and building on previous similar events provides an economic benefit for the region. The event encourages more tourists to stay in Woolgoolga, and provides entertainment for locals.

•      Economic - Delivery Program/Operational Plan Implications

The cost of installing notices will be absorbed within current programs.

Risk Analysis

Temporary suspension of AFZ’s

The event organiser has completed a risk assessment and proposed a range of measures, such as security personnel, in relation to controlling unruly behaviour. The event is approved by Council, in consultation with the local police, and appropriate risk mitigation measures will be affected for the purpose on the day, including complying with Responsible Service of Alcohol guidelines.

Consultation:

Internally consultation has occurred with all relevant sections.  Externally, consultation has been undertaken with the Coffs Clarence Police Local Area Command, Local Traffic Committee and with the event organisers.

Related Policy, Precedents and / or Statutory Requirements:

Alcohol Free Zones

Section 645 of the Local Government Act provides for Council, by resolution, to allow the temporary suspension of any AFZ. The Act and Ministerial Guidelines on Alcohol-Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement. 

Following adoption of the suspension of an AFZ, Council must publish a notice in a local newspaper informing the community of the suspension that will be in place: AFZ street signs must be covered immediately on commencement of the timeframe and the covers removed immediately following the suspended time. The Event Organiser will be responsible for ensuring the correct signs are in place.

Implementation Date / Priority:

Notices will be installed following the Council resolution at least one week before each event. The resolution will come into effect once notices are installed.

Conclusion:

It is recommended for Council’s consideration that allowing a temporary suspension of the AFZ in Market Street Woolgoolga for regular “Eat Street” events will allow for enhanced opportunities for local businesses and subsequent promotion of the town.