Ordinary Council Meeting Minutes                                                             23 May 2019

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 23 May 2019 AT 5.00pm

 

PRESENT:              Cr Tegan Swan, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr Keith Rhoades, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Nil.

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Deputy Mayor, Cr Tegan Swan in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

 

Statement in relation to Recording of Meetings

The Deputy Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Disclosure of Interest

No disclosures of interest.

 

Apologies

No apologies.

 

 

 

LEAVE OF ABSENCE

2019/74

Resolved (Cr Arkan / Cr Townley)

That leave of absence as requested from Councillor Knight for the meeting of 23 May 2019 and Councillor Cecato for meetings 23 May 2019 and 13 June 2019 be approved.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

No public addesses.

 

Public forum

No public forum.

 

Confirmation of Minutes

2019/75

Resolved (Cr John Arkan / Cr Paul Amos)

That the minutes of the Ordinary Meeting held on 9 May 2019 be confirmed with the follwing amendment.

Request for leave of absence for Cr Cecato, substitute 28 May 2019 with 23 May 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

 

Mayoral Minute

 

MM19/02        Emergency Services Levy Increase

2019/76

Resolved (Cr Tegan Swan)

It is resolved that Council:

1.    Notes:

a.    That last December, the NSW Government enacted laws to provide better workers compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers

b.    That in many areas of NSW, fire services are made up of elected and staff members of local government, and that local governments strongly support this expanded workers compensation scheme

c.    That as a result of these changes, the State Government has decided to implement the new scheme by charging local governments an increased Emergency Services Levy, without consultation

d.    That the expected increase in costs to local governments will be $19m in the first year alone, and that there is little or no time to enshrine this charge in Council’s 2019/2020 budgets

e.    That Local Government NSW has long advocated for the Emergency Services Levy to be significantly modified to ensure it is transparent, equitable and accountable.

2.    Supports Local Government NSW’s calls for:

a.    the NSW Government to cover the initial additional $19m increase to local governments for the first year and

b.    the NSW Government to work with NSW local governments to redesign the funding mechanism for the scheme to ensure fairness into the future, potentially through reconsideration of the property based emergency services levy.

3.    Requests that the General Manager liaise with Local Government NSW to provide information on:

a.    The impact on council budgets and

b.    Council advocacy actions undertaken.

4.    Requests that the Mayor

a.    write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and local state member/s to:

i.   call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated

ii.  explain how this sudden increase will impact council services / the local community

iii.  highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018

iv. explain that the poor planning and implementation of the increase is inconsistent with the Government’s commitment to work in partnership with the sector

v.  ask the Government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future, potentially through reconsideration of the property based emergency services levy.

b.    Copy the above letter to Local Government NSW.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 


 

 

General Manager's Reports

 

GM19/12         Local Government Remuneration Tribunal

 

Executive Summary

To advise Council of the determination by the Local Government Remuneration Tribunal of fees for Councillors and Mayors for 2019/20.

 

2019/77

Resolved (Cr Sally Townley / Cr John Arkan)

That Council, in accordance with the provisions of s248-249 of the Local Government Act 1993, fix the:

1.       Annual fee for Councillors at $20,280 for the 2019/20 financial year.

2.       Additional annual fee for the position of Mayor at $44,250 for the 2019/20 financial year.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Directorate Reports - Business Services

 

BS19/21          Bank and Investment Balances for April 2019

 

Executive Summary

Council’s Bank Balances and Investments as at 30 April 2019 totalled $213,534,425.74.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

2019/78

Resolved (Cr Paul Amos / Cr Michael Adendorff)

That Council note the bank balances and investments totalling $213,534,425.74 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 April 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 


 

 

 

BS19/22          Monthly Financial Performance Report for the Month Ended 30 April 2019

 

Executive Summary

This report presents the Monthly Financial Performance Report for 30 April 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $7.7M with the actual year to date being $9.5M.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $90.5M with $39.3M expended to the end of April.

 

2019/79

Resolved (Cr Michael Adendorff / Cr Sally Townley)

That Council note the Monthly Financial Performance Report for 30 April 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS19/23          Coffs Harbour City Centre Development Incentive Policy - Post Exhibition

 

Executive Summary

At the Council meeting held on 28 March 2019, a resolution was passed to support the placement of the draft Coffs Harbour City Centre Development Incentive Policy and relevant Developer Contribution Plans on public exhibition.

 

These items have been on public exhibition for a period of 28 days with six submissions being received by Council during this period.

 

The purpose of this report is to inform Council of the outcome of the public exhibition process and to seek adoption of the final draft Coffs Harbour City Centre Development Incentive Policy and the relevant Developer Contribution Plans.

 

2019/80

Resolved (Cr Paul Amos / Cr John Arkan)

That Council:

1.       Adopt the attached Coffs Harbour City Centre Development Incentive Policy (Attachment 1) and relevant Developer Contributions Plans (Attachments 2 to 7); and

2.       Inform all parties who made submissions (Attachment 8) of the outcome.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

BS19/24          Strategy for Sawtell and Woolgoolga Swimming Pools

 

EXEcutive Summary

SGL Consulting Group was contracted to undertake a review of both the Sawtell and Woolgoolga swimming pools, including input from the community, and to provide a strategy on any upgrade to provide for future needs.

 

The consultant’s final report recommends an upgrade of both facilities and provides concept plans and estimated costings.  The concept plans proposed in the report do not include sufficient detail to provide an accurate project costing.

 

However, before further detailed work is undertaken, it is recommended that the report be placed on public exhibition and the outcomes considered by Council. Council is therefore requested to endorse the Strategy for Sawtell and Woolgoolga Swimming Pools Final Report for this purpose.

 

2019/81

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council:

1.       Endorse the Strategy for Sawtell and Woolgoolga Swimming Pools Final Report (Attachment 1) for public exhibition for a minimum period of 28 days.

2.       Receives a further report with the outcomes of the public exhibition process.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Notices of Motion – Sustainable Infrastructure

 

NOM19/04      DrumMUSTER

2019/82

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council work with the EPA and other relevant authorities to investigate the viability of a drumMUSTER program in Woolgoolga to service the Northern Area of the LGA, and pending a positive outcome:

1.      Undertake necessary steps to implement the program at an appropriate location.

2.      Promote the program to relevant potential users in the community.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

REQUESTS FOR LEAVE OF ABSENCE

Not requests for leave of absence.

 


 

 

QUESTIONS ON NOTICE

No questions on notice.

 

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

 

Close of Meeting

The Meeting closed at 5.27pm.

 

Confirmed:  13 June 2019

 

 

 

...................................................

Tegan Swan

Deputy Mayor