Coffs Harbour City Council

15 May 2019

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 23 May 2019

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions Under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Notices of Motion – Trust

19.      Trust Reports

20.      Requests for Leave of Absence

21.      Questions On Notice

22.      Matters of an Urgent Nature

23.      Consideration of Confidential Items (if any)

24.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

 

Mayoral Minute

MM19/02        Emergency Services Levy Increase............................................................. 2  

General Manager's Reports

GM19/12         Local Government Remuneration Tribunal............................................. 2

Directorate Reports - Business Services

BS19/21          Bank and Investment Balances for April 2019......................................... 2

BS19/22          Monthly Financial Performance Report for the Month Ended 30 April 2019.................................................................................................................. 2

BS19/23          Coffs Harbour City Centre Development Incentive Policy - Post Exhibition................................................................................................................. 2

BS19/24          Strategy for Sawtell and Woolgoolga Swimming Pools................ 2

Notices of Motion Sustainable Infrastructure

NOM19/04      DrumMUSTER ........................................................................................................... 2   


MM19/02      Emergency Services Levy Increase

Author:                        Mayor

Authoriser:                  Mayor

Attachments:              Nil

 

Recommendation:

It is resolved that Council:

1.       Notes:

a.    That last December, the NSW Government enacted laws to provide better workers compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers

b.    That in many areas of NSW, fire services are made up of elected and staff members of local government, and that local governments strongly support this expanded workers compensation scheme

c.    That as a result of these changes, the State Government has decided to implement the new scheme by charging local governments an increased Emergency Services Levy, without consultation

d.    That the expected increase in costs to local governments will be $19m in the first year alone, and that there is little or no time to enshrine this charge in Council’s 2019/2020 budgets

e.    That Local Government NSW has long advocated for the Emergency Services Levy to be significantly modified to ensure it is transparent, equitable and accountable.

2.       Supports Local Government NSW’s calls for:

a.    the NSW Government to cover the initial additional $19m increase to local governments for the first year and

b.    the NSW Government to work with NSW local governments to redesign the funding mechanism for the scheme to ensure fairness into the future, potentially through reconsideration of the property based emergency services levy.

3.       Requests that the General Manager liaise with Local Government NSW to provide information on:

a.    The impact on council budgets and

b.    Council advocacy actions undertaken.

4.       Requests that the Mayor

a.    write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and local state member/s to:

i.     call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated

ii.    explain how this sudden increase will impact council services / the local community

iii.   highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018

iv.   explain that the poor planning and implementation of the increase is inconsistent with the Government’s commitment to work in partnership with the sector

v.    ask the Government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future, potentially through reconsideration of the property based emergency services levy.

b.    Copy the above letter to Local Government NSW.

 

DESCRIPTION OF ITEM

Each year, the NSW Government collects payments from councils and insurers to fund emergency services agencies in NSW, with councils required to pay 11.7 per cent of the budget required by NSW Emergency Services.  These charges are embedded in council rates and insurance premiums.

 

From 1 July 2019 the NSW Government plans to collect an additional $160 million (in 2019/20) from NSW councils, communities and those paying insurance premiums to provide better workers’ compensation coverage for volunteer and career firefighters who are diagnosed with one of 12 specific work-related cancers.

 

Councils were sent bills with a letter from Revenue NSW in May 2019, saying NSW council contributions will increase by $19 million in 2019/20.  The letter also foreshadowed increases in the following year, but not the amount.

 

Coffs Harbour City Council received an invoice from Revenue NSW for $1,300,061 for its emergency services levy contribution.  This is $197,953 more than last years levy (an 18% increase).  This will mean council will need to find additional funds and/or cut planned initiatives or services.

 

Council supports career and volunteer firefighters in NSW as it does all emergency services workers and volunteers.  Indeed, many NSW council staff and councillors are volunteers.  We also support the Bill passed in November 2018 to address what was a workers’ compensation shortfall.

 

However, the sector was at no point advised that it would be required to cover the cost via significant increases to the emergency services levy, or what this cost would be.

 

Several years ago, the NSW Government through the Treasury Department initiated a project aimed at implementing a property levy across the State to collect the emergency services levy in a more equitable manner.  Significant effort was undertaken by councils across NSW (funded by NSW Treasury) only to have this work effectively shelved by a NSW Government decision at the time.

 

Local Government NSW is calling upon the NSW Government to fund the first 12 months of the additional cost caused by the State Governments decision and work with local governments to ensure the implementation of the funding mechanism for emergency services is fairer into the future, possibly with the resurrection of the previously proposed property based levy.

  


GM19/12      Local Government Remuneration Tribunal

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              Nil

 

Executive Summary

To advise Council of the determination by the Local Government Remuneration Tribunal of fees for Councillors and Mayors for 2019/20.

 

 

Recommendation:

That Council, in accordance with the provisions of s248-249 of the Local Government Act 1993, fix the:

1.       Annual fee for Councillors at $20,280 for the 2019/20 financial year.

2.       Additional annual fee for the position of Mayor at $44,250 for the 2019/20 financial year.

 

Report

Description of Item:

Each year, pursuant to Sections 239 and 241 of the Local Government Act 1993, the Local Government Remuneration Tribunal determines the categories for councils, county councils and mayoral offices and the maximum and minimum amounts of fees to be paid during the period 1 July to 30 June of the following year to Mayors and Councillors as well as chairpersons and members of county councils.

 

The Tribunal has made a determination on fees for 2019/20.

Issues:

The fees recommended by the Tribunal provide for a 2.5% increase in 2019/20 from 2018/19.

 

With respect to the level of fees payable to the Mayor and Councillors it will be recommended that Council set the fees at the maximum level.

 

Coffs Harbour City Council remained a Regional Rural Council and the movement of fees is as follows:

 

 

2017/18

2018/19

2019/20

 

Minimum

$

Maximum

$

Minimum

$

Maximum

$

Minimum

$

Maximum

$

Councillors

8,750

19,310

8,970

19,790

9,190

20,280

Mayors (additional)

18,630

42,120

19,100

43,170

19,580

44,250

 

Options:

1.    Adopt the recommendation provided to Council.

2.    Reject the recommendation provided to Council.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of this report.

•     Social

There are no social impacts as a result of this report.

•     Civic Leadership

This report meets objective D.1 Our leaders give us confidence in the future of the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

There are no broader economic implications as a result of this report.

•     Economic - Delivery Program/Operational Plan Implications

There is an overall budgeted increase of $5,000 from the 2018/19 allocation.  This increase has been allowed for in the 2019/20 Delivery Program and Operational Plan.

 

Risk Analysis:

There are no risks identified in regards to this report.

Consultation:

This report reflects the findings of the Local Government Remuneration Tribunal, dated 15 April 2019.

Related Policy, Precedents and / or Statutory Requirements:

s235 – 249 Local Government Act 1993

Implementation Date / Priority:

The new fees are payable from 1 July 2019.

Conclusion:

That Council consider the determination of the tribunal, and adopt the increase in fees.  More information on the Local Government Remuneration Tribunal determination can be found on the NSW Remuneration Tribunals website at:

 

http://www.remtribunals.nsw.gov.au/local-government/current-lgrt-determinations

 

  


BS19/21       Bank and Investment Balances for April 2019

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/21   Monthly Investment Performance Report for the Month Ended 30 April 2019  

 

Executive Summary

Council’s Bank Balances and Investments as at 30 April 2019 totalled $213,534,425.74.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

 

Recommendation:

That Council note the bank balances and investments totalling $213,534,425.74 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 April 2019.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 30 April 2019 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements, which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for April 2019 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government Investment Policy Guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 30 April 2019, it is noted that the total bank and investment balance was $213,534,425.74 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 


 

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie, AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 

 


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BS19/22       Monthly Financial Performance Report for the Month Ended 30 April 2019

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/22   Monthly Financial Performance Report for the Month Ended 30 April 2019  

 

Executive Summary

This report presents the Monthly Financial Performance Report for 30 April 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $7.7M with the actual year to date being $9.5M.

 

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.

 

The capital expenditure target for the current financial year is $90.5M with $39.3M expended to the end of April.

 

 

Recommendation:

That Council note the Monthly Financial Performance Report for 30 April 2019.

 

Report

Description of Item:

The Monthly Financial Performance Report provides information on Council’s actual to budget performance.  The report provides accrual based information to Council on a monthly basis and is designed to identify and explain any major variances between budgeted and actual results.

 

The report includes:

 

Financial Management Summary

·     The net operating surplus at the end of April is $1.8M ahead of budget expectations with the majority of rates income budgeted and raised in the first month of the financial year.  The total surplus after capital grants is $9.5M against a budget of $7.7M.  Operating expenses is within $1.7M of budget expectations with total operating expenditure to the end of April $166.6M against a budget of $164.9M.

·     Capital expenses is behind budget expectations by $3.2M with total capital expenditure to the end of April of $39.3M versus a YTD budget of $42.5M and annual targeted expenditure of $90.5M.  Further details are provided in the Capital Expenditure Report comments.

 

Income Statement

·     This is a comprehensive income statement detailing the monthly performance for April 2019.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level.  In terms of monthly percentages, although some percentages may be large in dollar terms, they have a minor impact on financial performance.  There are individual comments for any monthly and YTD variances greater than 10%.

 

Capital Expenditure Summary and Detailed

·     Capital expenditure by cost centre and then at a more detailed level is also provided in the attachment.  Explanations have been provided for any variances greater than $200,000.

Issues:

Income Statement commentary as at 30 April 2019 for Year to Date (YTD) variances:

 

Recurrent Revenue

·     Interest and Investments Revenue:  This positive variance is due to having more cash and investments on hand than anticipated with the resulting investment income trending higher than budgeted.  This will be reviewed within the March QBRS. Some of the interest income relates to reserves, water, sewer which results in a minor increase to the general fund revenue.

Options:

An options analysis is not provided as the report is for noting only.

Sustainability Assessment:

•      Environment

There are no perceived short or long term environmental impacts for the information contained within the report.

•      Social

There are no perceived short or long term social impacts for the information contained within the report.

•      Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour by monitoring financial performance which assists the decision making process to allocate funding for projects listed under the MyCoffs Community Strategic Plan.

•      Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Plan and may affect future economic sustainability.

•      Economic - Delivery Program/Operational Plan Implications

The year to date surplus, after capital revenue, is estimated to be $7.7M as at 30 April 2019.

Risk Analysis:

There are no risks associated with this report.

Consultation:

Group Leaders and their relevant staff have been provided with budget reports for each cost centre on a monthly basis for review.  Any variations will be provided to Council for adoption through the Quarterly Budget Review process.

Related Policy, Precedents and / or Statutory Requirements:

Local government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management we have opted to do so.

Implementation Date / Priority:

This report is for noting only and therefore there are no implementation actions.

 

Conclusion:

 

This Monthly Financial Performance Report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

The Responsible Accounting Officer confirms the Monthly Financial Performance Report for the month ended 30 April 2019 indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 


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BS19/23       Coffs Harbour City Centre Development Incentive Policy - Post Exhibition

Author:                        Developer Contributions Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  BS19/23   Coffs Harbour City Centre Development Incentive Policy

ATT2  BS19/23   Developer Contributions Plan - Administration Levy

ATT3  BS19/23   Developer Contributions Plan - Surf Rescue Facilities

ATT4  BS19/23   Developer Contributions Plan - Coffs Harbour Road Network

ATT5  BS19/23   Developer Contributions Plan - Coffs Harbour Open Space

ATT6  BS19/23   Development Servicing Plan - Wastewater

ATT7  BS19/23   Development Servicing Plan - Water Supply

ATT8  BS19/23   CONFIDENTIAL Submissions

Confidential in accordance with Section 10A(2)(d)(i) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.  

 

Executive Summary

At the Council meeting held on 28 March 2019, a resolution was passed to support the placement of the draft Coffs Harbour City Centre Development Incentive Policy and relevant Developer Contribution Plans on public exhibition.

 

These items have been on public exhibition for a period of 28 days with six submissions being received by Council during this period.

 

The purpose of this report is to inform Council of the outcome of the public exhibition process and to seek adoption of the final draft Coffs Harbour City Centre Development Incentive Policy and the relevant Developer Contribution Plans.

 

 

Recommendation:

That Council:

1.       Adopt the attached Coffs Harbour City Centre Development Incentive Policy (Attachment 1) and relevant Developer Contributions Plans (Attachments 2 to 7); and

2.       Inform all parties who made submissions (Attachment 8) of the outcome.

 

Report

Description of Item:

The draft Coffs Harbour City Centre Development Incentive Policy along with the associated Contributions Plans were provided to Council where it was resolved to place these items on public exhibition for a period of 28 days.

The draft Policy and Contributions Plans were advertised for public exhibition from 3 April to 30 April 2019.  During this time Council staff made extensive efforts to communicate the public exhibition through general advertising, media releases, Citybuzz email contacts, Industry and Development newsletter and a hard copy mail out to all retail and residential property owners in the City Centre precinct.

 

The Coffs Harbour City Centre Development Incentive Policy (Attachment 1) provides an exemption to developer contributions for the development of accommodation within the Coffs Harbour City Centre, with the following conditions being proposed:

 

a)   an exemption of developer contribution charges for residential development, consisting of a minimum of four Equivalent Tenements (ETs) for developments within the Coffs Harbour City Centre.

b)   an exemption of developer contributions charges for tourist accommodation and shop top housing, consisting of a minimum of one Equivalent Tenements (ET) for developments within the Coffs Harbour City Centre.

c)   the period of exemption is to run for two years from the date the policy is approved OR until a maximum cap (incentive allowance) of $2,500,000 is reached, whichever occurs first.

d)   qualification for the exemption - developments must have construction completed and issued with a final occupation certificate within three years from the time the application is lodged.  In order to attain the exemption construction must be completed before the maximum cap (incentive allowance) of $2,500,000 is reached.

e)   A review of the effectiveness of the policy after a twelve-month period.

 

The relevant section 7:11 and section 64 plans applicable to this policy include:

 

·    Developer Contributions for Administration Levy

·    Developer Contributions for Surf Rescue Facilities

·    Developer Contributions for Coffs Roads Network

·    Developer Contributions for Open Space

·    Development Servicing Plan for Wastewater

·    Development Servicing Plan for Water Supply

 

The Coffs Harbour City Centre Development Incentive Policy is mentioned under the ‘exemption’ section in each of these plans.

 

During the public exhibition period six submissions were received.  The submissions are attached (refer Confidential Attachment 8) and the matters raised are addressed in the Issues Section of this report.

Issues:

The majority of submissions received supported and endorsed the draft Coffs Harbour City Centre Development Incentive Policy.  Some of the submissions received provided specific comments which are summarised as follows for consideration:

 

·    Two submissions suggested expanding the reach of the policy by encompassing a greater area; that is, within 10-minute walk to Central Business District (CBD), generally thought to be 800 metres from the CBD, and include the zoning of R3 (medium density residential).

·    The same two submissions suggested smaller-sized infill developments be eligible for the incentive; that is, reducing the number of required equivalent tenements or allow eligibility by number of dwellings, rather than by equivalent tenements.

 

·    One submission was concerned about the City Centre being exposed to more high rise buildings and the affects this would have on the CBD landscape.

·    One submission suggested a review of Council's requirements under the Local Environment Plan (LEP) for parking space provisions for residential living.

·    One submission was concerned about the number of vacant commercial premises and felt penalties, for example a rates increase, should apply to owners of vacant commercial properties as an incentive for landlords to lower rentals and encourage small business.

·    One submission was concerned with the oversupply of food outlets and would like to see the encouragement of a variety of small retail businesses that can contribute to the unique character of Coffs Harbour.

 

Matters for Council to consider in relation to the issues raised in the submissions are:

 

·    Expanding the geographical reach of the policy could see a greater uptake of the policy incentive. However, it is important to note that it may not support the objective of targeting multi occupancy development within the CBD as outlined within the precinct and City Centre masterplan area. To maximise the objective of City Centre activation it could be considered prudent to limit the incentive to the City Centre masterplan area over the short term. Consideration may be given after evaluating the uptake after twelve months to extend the incentive area further in the future.

·    Reducing the required equivalent tenements (ETs) would assist smaller developments. However, the incentive has been linked to a specific number of ETs, which directly relates to a pre-determined occupancy rate (2.6 persons per large dwelling) that is based on size of dwelling. The objective of the incentive is to increase the actual number of people living or being accommodated within the CBD area, with the intention to also increase density for residential development in line with a Compact City Living Model.

·    The incentive may affect the increase of building heights; however, this topic has been addressed at length in Council’s Review of Height and Building Form Controls, which was most recently presented to Council on 9 May 2019.

·    Car parking space provisions is a matter that may be further considered following the development of the Coffs Harbour Future Transport Strategy.

·    Other comments identified within the submissions are not directly related to this policy incentive. These comments will be shared with internal stakeholders for further consideration.

Options:

In considering this report Council has the following options:

 

1.    Accept the recommendation in this report and adopt the Coffs Harbour City Centre Development Incentive Policy along with the associated and amended Contributions Plans.

2.    Amend the Coffs City Centre Development Incentive Policy. Depending on the nature and extent of any proposed amendments further advice and/or public comment may be required.

3.    Reject the recommendation of this report and not proceed with this policy initiative.

 

Option 1 is recommended.


 

Sustainability Assessment:

•     Environment

The Coffs Harbour City Centre Development Incentive Policy may assist in increasing the level of medium and high density dwellings within the City Centre area.  This could assist in achieving Council’s urban growth objectives of a Compact City Living Model, thereby limiting the footprint of residential growth.  This could also assist with more efficient use of existing infrastructure and could encourage more active forms of transport, such as walking and cycling, in turn possibly less reliance on cars.

•     Social

The Coffs Harbour City Centre Development Incentive Policy may assist in activating the City Centre by creating a vibrant CBD hub.  Currently people activity is mainly limited to the morning and lunchtime periods.  By increasing the local population in the area it could create longer hours of general social activity and provide passive surveillance of the City Centre after normal working hours.  This initiative could further assist the growth of a lively, hospitable and safe space to enjoy, beyond current periods of activity.

•     Civic Leadership

The MyCoffs Community Strategic Plan includes the specific strategy:

 

C1.2 – We undertake development that is environmentally, socially and economically responsible.

 

This incentive also supports a number of the fundamental points identified in the Coffs Harbour Economic Development Strategy 2017-2022.  The incentive specifically targets an increase in population growth focused within the existing developed footprint.  The short term exemption could assist in advancing these strategies further.

•     Economic – Broader Economic Implications

Developer contribution charges fund new infrastructure projects related to growth.  It is the intent of the Coffs Harbour City Centre Development Incentive Policy to facilitate accelerated growth within the City Centre for residential and tourist accommodation, which will have positive economic development impacts on the CBD and broader city economy.

•     Economic - Delivery Program/Operational Plan Implications

There are no significant implications to Council’s Delivery Program or Operational Plan.  Given the policy and its exemptions are only proposed for the short term and in a relatively confined area, any financial impacts are considered manageable.

Risk Analysis:

Overall it is considered that the Coffs Harbour City Centre Development Incentive Policy presents minimal financial risk to Council over the short term.  The social benefits and potential business and economic growth derived from the policy are considered to outweigh the impacts of foregoing contributions over the short term.

Consultation:

Relevant Council officers and the Development Contributions Working Group members across Council have been consulted in the preparation of the draft policy.

 

The draft Coffs Harbour City Centre Development Incentive Policy and associated Contributions Plans were placed on public exhibition for a period of 28 days with six submissions being received.

 

A copy of the draft policy was also provided to the City Centre Masterplan Committee at their meeting on 18 April 2019 and the members were encouraged to provide submissions.

Related Policy, Precedents and / or Statutory Requirements:

The relevant statutory requirements for the preparation of developer contribution plans and collection of contributions are principally the Environmental Planning and Assessment Act 1979, the Environmental Planning and Assessment Regulation 2000, the Local Government Act 1993 and the Water Management Act 2000.

 

Section 31 of the Environmental Planning and Assessment Regulation 2000 states that Council must give public notice of its decision in a local newspaper within 28 days after the decision is made.

 

The Coffs Harbour City Centre Development Incentive Policy is consistent with the broad aims of City Centre Masterplan through increasing investment across the precinct.  This policy is also complimentary to the recently adopted Business Incentive Policy.

Implementation Date / Priority:

The Coffs Harbour City Centre Development Incentive Policy will become available immediately upon adoption by Council.

 

The amended Developer Contributions Plan will be made available to the public within 28 days after the decision to adopt is made.

Conclusion:

The Coffs Harbour City Centre Development Incentive Policy provides exemptions from developer contributions for residential and tourist accommodation development in the Coffs Harbour City Centre over a short term period.  The opportunity to increase residential and tourist accommodation development within the CBD precinct compliments other City Centre activation initiatives and may stimulate overall investment in this area.

 

Public submissions were invited with Council receiving a total of six submissions during the exhibition period. The submissions received provide overall support for the policy.  It is therefore recommended that Council adopt the Coffs Harbour City Centre Development Incentive Policy.

 

 

 


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BS19/24       Strategy for Sawtell and Woolgoolga Swimming Pools

Author:                        Property Officer Leasing and Licensing

Authoriser:                  Director Business Services

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  BS19/24   Strategy for Sawtell and Woolgoolga Swimming Pools - Final Report   

 

EXEcutive Summary

SGL Consulting Group was contracted to undertake a review of both the Sawtell and Woolgoolga swimming pools, including input from the community, and to provide a strategy on any upgrade to provide for future needs.

 

The consultant’s final report recommends an upgrade of both facilities and provides concept plans and estimated costings.  The concept plans proposed in the report do not include sufficient detail to provide an accurate project costing.

 

However, before further detailed work is undertaken, it is recommended that the report be placed on public exhibition and the outcomes considered by Council. Council is therefore requested to endorse the Strategy for Sawtell and Woolgoolga Swimming Pools Final Report for this purpose.

 

 

Recommendation:

That Council:

1.       Endorse the Strategy for Sawtell and Woolgoolga Swimming Pools Final Report (Attachment 1) for public exhibition for a minimum period of 28 days.

2.       Receives a further report with the outcomes of the public exhibition process.

 

Report

Description of Item:

Council engaged SGL Consulting Group to conduct a review of both Sawtell Swimming Pool and Woolgoolga Swimming Pool in order to assist preparation of a strategy for the long term sustainable development and operation of the pools.

 

The Strategy for Sawtell and Woolgoolga Swimming Pools Final Report shows that each pool has reached end of life and requires replacement.  The report also determined the condition of each of the existing facilities underlined the need for replacement.  The report confirmed the cost of upgrading the pools was very close to the cost of replacement of the pools and would therefore not prove justifiable on a long term economic basis.

 

The age and state of the other facilities within the complex are also outdated and compliance issues for water quality may start to manifest in the coming years.  The report recommends replacing toddlers’ pools with modern splash pads and replacing the current learn to swim pools as they are not likely to meet the required standards in the future.  The report further recommends updating and improving amenities and kiosk buildings.

 

Whilst estimated costings are provided as part of the report they are based on concept designs only. Detailed designs will be necessary in order to obtain a Quantity Surveyor’s Report, which will provide the information required for Council to make a determination to proceed with the investment to replace and upgrade the public swimming pools in Sawtell and Woolgoolga.

Issues:

1.    Available funding for the project.  Council currently has allocated $6 million over four years from Council’s most recent special rate variation; however, this will not be sufficient to fund both complexes. Additional funding required will be quantified through the process of detailed design and costing.

2.    A further issue is the relocation of the Woolgoolga Swimming Pool within the existing square block of land bordered by Ocean Street, Carrington Street, Market Street and Queen Streets.  This site is divided into three separate lots of land.  One of the lots - Lot 7303 DP 1154412 measuring 1,012 square metres in the south-eastern corner of the block is subject to an unresolved Aboriginal Land Claim. This may impact the final location of the pool complex on the site.

Further the block of land has been identified for possible other commercial or community uses through the Woolgoolga Town Centre Masterplan process. It is therefore considered prudent for Council to undertake initial master planning for the site to ensure the future location of the pool complex is optimal and does not preclude other possible uses.

3.    Part of the strategy investigations considered the building of 25 metre pool versus 50 metre pool.  Information was sought from current pool operator and lessee, Lane 4 Pty Ltd and was provided as follows:

 “Operationally, the cost to operate a 25 metre pool compared to a 50 metre pool has a large reliance in the design when comparing wages costs and direct operational costs. Listed below is some of the other associated operational items which should be considered when deciding on a 25 metre vs a 50 metre facility.

 

Operational Items:

 

·    Water Costs – It is estimated around a 2.5 times cost variance between a 25 metre pool and a 50 metre pool (of the same size i.e. 8 Lanes)

·    Chemical Usage - double the costs due to the increase in volume - patronage an environmental factors will also impact on this

·    Energy Consumption - the increase in cost is generally factored around the types of pumps installed. This cost can be significantly reduced with modern technology in terms of drive pumps with the installation of VSD (Variable Speed Drives). Where energy costs increase dramatically is dependent on operational hours, heating versus non heating, seasonal operations.

·    Trade Waste - this is directly linked to water consumption, and would incur a 2.5 times increase to trade waste expenses.

·    Cleaning and Maintenance - the trend up on this is factored by the bather loads, however, it is expected to be a double the increase in the general maintenance and cleaning costs when upgrading to a 50 metre pool. Another factor in maintenance is the size of the commercial vacuums which are required. A 25 metre pool vacuum is approximately $12k when a commercial 50 metre pool vacuum is approximately $22k. The ongoing maintenance of these items is another factor which should be considered (between $3k - $5k for small vacuums and double for larger vacuums)

·    Insurances - usually increase 30% - 50% with the increased pool size. Again this is largely affected by the design and fit out of the facility

·    Land Size - Whilst not a direct operational cost, the land costs and associated fees and charges with doubling the size of the plot will increase significantly.

·    Thermal Pool Blankets - costs to install and maintain thermal pool blankets onsite are double comparing a 25 metre pool to a 50 metre pool.

·    Staffing costs would increase based on the design, however, as it is expected to approximately double the lifeguard costs from a 25 metre pool to a 50 metre pool due to the line of sight and the 10/20 reaction rule (10 seconds to recognise a guest in distress and 20 seconds to effect a rescue). Again this is largely impacted by design.

 

Hard Costs:

 

The following estimated costs for the pool only should be considered:

 

8 Lane (20m) x 25 metre Pool = approx $1.5m

+ ramp access = $1.6m

 

8 Lane (20m) x 50 metre Pool = approx $3.0m

+ ramp access = $3.2m

 

This does not include any associated buildings or structural additions, it is purely the cost for a pool shell and associated plant.”

 

The Strategy for Sawtell and Woolgoolga Swimming Pools Final Report has considered relevant factors including market size, community feedback, and community appetite for spending on the facilities in order to produce the strategic direction for each pool complex.  With all factors considered, the summarised conclusion is for a 25 metre pool in each town expanded to 8 lanes wide and with adequate accessibility for older persons and the disabled. This is a considerable increase in the level of service from the current facilities provided at both sites.

 

Further to the operational and other information detailed above, the site for the Woolgoolga pool is part of Crown Reserve no.91945 with a gazetted purpose of Public Baths and Public Recreation.  The outlay of the site is restricted due to Lot 7303 DP 1154412 having a current, undetermined Aboriginal Land Claim and Lots 2 & 3, Section 20 DP 759113 being owned by Health Administration Corporation and housing the Woolgoolga Ambulance station. 

 

The initial master planning of the Woolgoolga site having regard to permitted uses, will need to capture the Woolgoolga Town Centre Masterplan’s identification of potential other uses and the pool complex. On that basis there may be inadequate space for a 50 metre pool with the required additional facilities to fit on the shape of the remainder of the block. Similarly, existing site constraints limit the ability to accommodate a 50 metre pool on the Sawtell site.

 

Input has also been sought from Council’s sport strategy specialists with regard to a general Aquatic Strategy for the region.  The data collected in the Sawtell and Woolgoolga Swimming Pools Final Strategy Report supports development of one regional standard 50 metre pool in Coffs Harbour, supported by a network of satellite district facilities providing 25 metre pools.

 

The provision of splash pad facilities at both Sawtell and Woolgoolga also increases the level of service to both communities and will allow for a more efficient use and treatment of water at both sites.

Options:

1.    Adopt the recommendation and endorse the report for public exhibition.

2.    Amend the recommendation to proceed directly to detailed design and costing to expedite the project. This is not recommended as it is appropriate to consult the community on the outcomes of the report before detailed designs are progressed.

3.    Reject the recommendation and not proceed further with the project.  The pools have each been identified as being past their end of life.  The report also recommends removal of the learn-to-swim pools which are unlikely to comply standards in the future, the current facilities no longer meet the needs of the public and will require increasing ongoing maintenance requirements and costs.

Sustainability Assessment:

•     Environment

The Strategy for Sawtell and Woolgoolga Swimming Pools Final recommends replacement of the pools on existing sites where pools have been established for many decades. There are no environmental impacts from the recommendation; however, replacing and upgrading the current pools will allow the pools to meet higher environmental standards.

•     Social

Both pools have strong swimming clubs based at the venues; however, they are restricted in hosting swim meets due to the size and configuration of the facilities.

 

Access by people with disabilities into the Woolgoolga pool is not available and a hoist is provided at the Sawtell pool. Hoists are not considered best practice or appropriate for a modern aquatic facility.

 

The Coffs Harbour City Council Open Space Research Report identified an increasing trend for older adults to remain active later into life, hence increasing demand for warm water at pools for hydro-therapy and aqua aerobics.

 

The public consultation process to date determined the ongoing need for public swimming pools in both Sawtell and Woolgoolga with the public highlighting an overwhelming need for upgrades to both pool complexes to meet the needs of the growing areas and modern standards for the provisions of such facilities.

•     Civic Leadership

Provision of upgraded public swimming pools fits within Council’s MyCoffs Community Strategic Plan which advocates Community Wellbeing whereby ‘we enjoy safe and inclusive community spaces and activities that bring people together’.

•     Economic – Broader Economic Implications

Provision of upgraded public swimming pools in Sawtell and Woolgoolga with not only enhance community amenity but also provide a facility attractive to visitors to the towns. Both pools are also used by customers of the neighbouring holiday parks.

•     Economic - Delivery Program/Operational Plan Implications

Council has already allocated a total of $6 million over the next four years to upgrade the Sawtell and Woolgoolga pools through the most recent Special Rate Variation. This amount was determined in 2010, and has not been increased to account for inflation and increases in construction costs. A detailed costing will be required in order to establish the final budget allocation and to seek further funding.

 

Progressing with the pool strategy is included in the current Delivery Program which identifies the following actions:

 

-     A continuing focus upon ensuring there are adequate provision of public swimming pool facilities for the community

-     Need to review swimming pool facilities in the local area.

Risk Analysis:

The current pools at Sawtell and Woolgoolga no longer meet contemporary standards and in future will have increasing compliance risks.

Consultation:

To date consultation has occurred as follows:

-      SGL Consulting Group

-      Geoff Ninnis Fong & Partners – Engineering Assessment

-      Initial community consultation through community surveys

-      Internal stakeholder consultation

-      Councillor briefing

 

Now that the final report has been received from SGL Consulting Group, it is appropriate to consult the community on the outcomes of the report before further steps in the project, such as detailed design, are progressed.

Related Policy, Precedents and / or Statutory Requirements:

Both pools are on Crown Land Reserves which are currently leased to Coffs Harbour City Council for twenty (20) year terms.  The Crown Land Management Act 2016 and Local Government Act 1993 provide the legislative framework for the management of these reserves.

 

Both pools are identified as being necessary components within the towns and requiring upgrades in relevant planning documents; the Sawtell Reserve Plan of Management and the Woolgoolga Town Centre Masterplan.

Implementation Date / Priority:

The recommendation will be progressed immediately upon Council resolution.

Conclusion:

Following the public exhibition of the Strategy for Sawtell and Woolgoolga Swimming Pools Final Report a further Council report will be presented with the outcomes of the process for Council’s consideration.

 

Further steps required to advance the project will include detailed designs and costing. Funding will also need to be considered to allow the proposed upgrades of both Sawtell Swimming Pool and Woolgoolga Swimming Pool to proceed.

 

 


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NOM19/04   DrumMUSTER

Attachments:          Nil

 

Motion:

Councillor Swan has given notice of her intention to move the following:

"That Council work with the EPA and other relevant authorities to investigate the viability of a drumMUSTER program in Woolgoolga to service the Northern Area of the LGA, and pending a positive outcome:

1.   Undertake necessary steps to implement the program at an appropriate location.

2.   Promote the program to relevant potential users in the community."

 

Rationale:

Given that a large portion of agricultural activity in the LGA happens in the Northern area, a drumMUSTER program would provide farmers and other organisations or individuals using chemicals a safe and effective way to manage their waste.

 

Our LGA already has a drumMUSTER site at the Coffs Coast Resource Recovery Park (Englands Rd) but an additional site, more accessible to residents of the Northern end of the LGA would increase usage rates and provide better recycling and waste management outcomes.

 

The drumMUSTER program provides the following overview of their initiative:

 

“Developed with the environment in mind, the drumMUSTER program collects and recycles eligible, pre-cleaned agricultural and veterinary chemical containers.

 

DrumMUSTER is a national product stewardship program that is supported by agvet chemical manufacturers, industry stakeholders which includes member and farming associations, state and local governments.

 

Working hand-in-hand with local councils and other collection agencies, drumMUSTER has established collection facilities all over Australia and since its inception in 1998 the program has recycled over 33 million containers.

 

DrumMUSTER Regional Consultants work tirelessly across the nation to build and maintain strong relationships with program stakeholders, while national staff manage the day to day operations and facilitates a range of projects from the National Office in Canberra.

 

Once the containers have been collected, they are recycled into re-usable products such as wheelie bins, road signs, fence posts and bollards.

 

The drumMUSTER service benefits both the user, the environment, industry and the wider community by providing a reliable, cost effective and sustainable option for the recycling of empty eligible agvet chemical containers.”

Staff Comment:

Council can work with the EPA drumMUSTER and the relevant local industry bodies to establish a drumMuster collection point to service the Woolgoolga area.