Coffs Harbour City Council

01 May 2019

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 9 May 2019

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions Under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion – General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Notices of Motion – Trust

19.      Trust Reports

20.      Requests for Leave of Absence

21.      Questions On Notice

22.      Matters of an Urgent Nature

23.      Consideration of Confidential Items (if any)

24.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM19/11         Draft 2017-2021 Delivery Program (Year 3), Draft 2019/20 Operational Plan, Draft 2019-2021 Delivery Program Budgets, Draft 2019/20 Fees and Charges........................................................................................................... 3

Directorate Reports - Business Services

BS19/15          Bank and Investment Balances for March 2019.................................. 294

BS19/16          Quarterly Budget Review Statement for March 2019.................... 316

BS19/17          Release of Restriction on Use of Land Related to Properties Known as 2-8 Cobia Close, Korora............................................................ 339

BS19/18          Terms of Reference - North Coast Regional Botanic Garden Advisory Committee........................................................................................ 344

BS19/19          Contract No. RFT-1074-TO Coffs Harbour Airport Independent Advisor Consultancy .................................................................................... 349

BS19/20          Lease of City Hill Bunker to Bunker Cartoon Gallery Inc........... 352

Directorate Reports - Sustainable Communities

SC19/17          Updated Coffs Harbour Coastal Zone Management Plan............. 356

SC19/18          Planning Proposal - Review of Height and Built Form Controls within the Coffs Harbour City Centre.................................................. 503

SC19/19          Contract No. RFT-955-TO Design and Construct Solar PV Systems 697   


GM19/11      Draft 2017-2021 Delivery Program (Year 3), Draft 2019/20 Operational Plan, Draft 2019-2021 Delivery Program Budgets, Draft 2019/20 Fees and Charges

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  GM19/11  Draft 2017-2021 Delivery Program (Year 3)

ATT2  GM19/11  Draft 2019/20 Operational Plan

ATT3  GM19/11  Draft 2019-2021 Delivery Program Budgets

ATT4  GM19/11  Draft 2019/20 Fees and Charges  

 

Executive Summary

A council must prepare a Delivery Program after each ordinary election of councillors to cover the principal activities of the council for the 4 year period commencing on 1 July following the election. The council must review its Delivery Program each year when preparing an annual Operational Plan.  The Operational Plan must be adopted before the beginning of each financial year, outlining the activities to be undertaken that year, as part of the Delivery Program.

These documents detail the principal activities and budgets that Council proposes to pursue to help implement the strategies and achieve the objectives set out in the MyCoffs Community Strategic Plan for the Coffs Harbour Local Government Area (LGA).

The draft Operational Plan must be publicly exhibited for at least 28 days and public submissions can be made to the council during the period.

The Draft 2017-2021 Delivery Program (Year 3) and Draft 2019/20 Operational Plan are presented at this time for consideration.  The documents incorporate Council’s Draft Delivery Program Budgets 2019-2021 (for the final two years of this Delivery Program period); and Draft 2019/20 Fees and Charges and have been significantly informed by the Resourcing Strategy that addresses long-term financial, asset and workforce management.

The draft budget incorporates the ‘rate-pegging’ allowance of 2.7% approved for 2019/20.  The 2019/20 budget result forecasts an estimated underlying surplus, that is; before capital revenue, of $2,238,000.  This is comprised of estimated results of $1.207 million surplus for the General Fund, $559,000 surplus for the Water Fund and $472,000 surplus for the Sewer Fund.

This report recommends that the draft documents be placed on public exhibition for community feedback.

 

Recommendation:

That Council:

1.       Resolve to place the following documents on public exhibition:

1.1.    Draft 2017-2021 Delivery Program (Year 3);

1.2.    Draft 2019/20 Operational Plan;

1.3.    Draft 2019-2021 Delivery Program Budgets; and

1.4.    Draft 2019/20 Fees and Charges.

2.       Note that the draft documents will be placed on public exhibition for a 28-day period from Monday, 13 May until close of business on Monday, 10 June 2019, and that the community will be encouraged to provide feedback on the documents during that time.

3.       Consider community submissions prior to adopting the final Delivery Program, Operational Plan, Delivery Program Budgets and Fees and Charges documents by 30 June 2019.

 

Report

Description of Item:

Under the Integrated Planning and Reporting (IPR) provisions of the Local Government Act, Council is required to prepare a four-year Delivery Program outlining the activities it will pursue to help achieve the objectives of the MyCoffs Community Strategic Plan.  A subsidiary of the Delivery Program is the Operational Plan, which details the actions to be undertaken in a single financial year.  They are supported by four-year Budgets and a one-year schedule of Council Fees and Charges.  The IPR documents are informed by Council’s long-term Resourcing Strategy.

Council is required to seek community feedback on its draft Delivery Program, Operational Plan, Budgets and Fees and Charges by way of a minimum 28-day public exhibition period.  After considering community submissions, Council is required to adopt the final suite of IPR documents by 30 June each year.

Issues:

·     Draft Delivery Program (Year 3) and Draft 2019/20 Operational Plan

Each year, Council reviews its operations to ensure the organisation remains positioned to help implement Coffs Harbour’s Community Strategic Plan.  The activities that Council has nominated to undertake in its draft 2017-2021 Delivery Program (Year 3) and 2019/20 Operational Plan are intended to help fulfil the objectives of the MyCoffs Plan.  Over time it will take many agencies and stakeholders (including the community itself) to turn the Community Strategic Plan into reality.  Council is committed to making a substantial contribution to that process.

The Delivery Program is a blueprint for Council; all of the organisation’s plans, projects, actions and funding allocations are directly linked to the Delivery Program.  The Operational Plan is a subsidiary of the Delivery Program, identifying the business of Council - through the provision of services and facilities - during the 2019/20 financial year.

The draft 2017-2021 Delivery Program (Year 3) and draft 2019/20 Operational Plan have been informed by the third-year projections incorporated in the original 2017-2021 Delivery Program adopted by Council in June 2017.

The Delivery Program and Operational Plan are set out according to Council’s organisational structure.  Each activity undertaken by Council is aligned with at least one of the objectives of the MyCoffs Plan.  Updates on the projects, ongoing activities and metrics provide the foundation for Council’s operational, six-monthly and annual reporting framework.

·     Significant Expenditure 2019/20

Council’s stable financial position facilitates a continued focus on asset renewal. In 2019/20, significant funding allocations are proposed for works across a range of asset categories. These include:

-        Coffs Coast Regional Sports Hub Stage Two;

-        Safer Communities Coffs CCTV and Security Lighting;

-        Major roadworks including Beach Street, Woolgoolga, Second and Third Avenues, Arrawarra Headland, Red Rock Road, Corindi and Headland Road, Sapphire,

-        Bridgeworks including Lees Bridge at Karangi; and McLellands Bridge at Bucca;

-        The extension of the Public Amenities program; and

-        Extensive Water and Sewer infrastructure upgrades.

Year 3 of the Delivery Program will also see the continuation of a number of major projects including the EPIC Stadium for the Future works, advancing the Cultural and Civic Space development initiative in the Coffs Harbour City Centre, further city centre revitalisation works under the City Centre Masterplan, the Airport Enterprise Park Development, and the completion of the Local Growth Management Strategy.

·     Budget Impact on Ratepayers

­    Impact on Residential Ratepayers

In September 2018, IPART set a 2.7% rate peg increase in ‘General Income’ for 2019/20. Accordingly, the ‘average’ residential property can expect a total rates and charges increase (including annual access charges) of approximately $84.86 per annum (or $1.63 per week) which is a 2.9% increase from 2018/19.

The following table shows the impact on the total rates and charges payable in 2019/20 for the ‘average’ residential property.

The ‘average’ residential property has been based on a land valuation of $205,100 and this valuation has been used in the determination of both the residential ordinary rates and the environmental levy.

 

Rates and Access Charges

2018/19 ($)

2019/20 ($)

Increase ($)

Increase (%)

Residential Ordinary Rate

1218.95

1251.65

32.70

2.7

Environmental Levy

42.95

44.11

1.16

2.7

Sewerage Access Charge

838.00

867.00

29.00

3.5

Water Access Charge

145.00

147.00

2.00

1.4

Domestic Waste Service

655.00

675.00

20.00

3.1

Stormwater Management

25.00

25.00

0.00

0.0

Total Rates and Access Charges

2,924.90

3,009.76

84.86

2.9

Increase per Week

 

 

1.63

 

 

 

 

 

 

Usage Charges

 

 

 

 

Water Usage (250 KL pa)

732.50

762.50

30.00

4.1

 

The following comments should be considered in conjunction with the above information:

1.     The Rate Peg % does not apply to Sewer, Water, Waste or Stormwater charges.

2.     Water charges include 250 KL of water usage for a year.

 

·     2019-2021 Financial Estimates

The 2019/20 budget result forecasts an estimated underlying surplus, that is; before capital revenue, of $2,238,000.  This is comprised of estimated results of $1.207 million surplus for the General Fund, $0.559 million surplus for the Water Fund and $0.472 million surplus for the Sewer Fund.  A review of the financial estimates for each fund over the two years is as follows:

­    General Fund

The draft two year financial estimates for Council’s General Fund project the following accrual results:

Year

Financial Estimate after Capital Revenue ($)

 

Financial Estimate before Capital Revenue ($)

 

2019/20

15,922,000

Surplus

1,207,000

Surplus

2020/21

31,674,000

Surplus

2,302,000

Surplus

Operational incomes and expenditures are tightly budgeted and have been subject to constant scrutiny in recent years.

There are significant capital works planned which are funded from rate variations, trading operations, grants, loans, S7.11 contributions, reserves, etc.

Council's revenues are gradually increasing and savings are being realised to meet appropriate expenditure levels in relation to operations, particularly infrastructure maintenance, asset renewals and capital works.

­    Water and Sewerage Funds

Both the Water and Sewerage Funds have undertaken massive programs of capital works in recent years.  Expenditure has been in excess of $300m.  These works have been essential to maintain the viability of our city.

This unprecedented program has been funded by a combination of loan funds, developer contributions, reserve funds and grants. Loan funds have been the major source, with $221m borrowed.

Water and Sewerage charges have been held to reasonable increases in recent years, despite the large increase in loan repayments.  This has been achieved by using the cash reserves of each fund to meet annual budgeted requirements.  Details of the accrual results are set out below:

­    Water Fund

Year

Financial Estimate
($)

 

 

Financial Estimate before Capital Revenue ($)

 

2019/20

4,445,000

Surplus

559,000

Surplus

2020/21

6,399,000

Surplus

2,406,000

Surplus

 

­    Sewer Fund

Year

Financial Estimate
($)

 

 

Financial Estimate before Capital Revenue ($)

 

2019/20

4,472,000

Surplus

472,000

Surplus

2020/21

5,647,000

Surplus

1,501,000

Surplus

 

·     Pensioner Rebates

Council will write off about $3.2m in pensioner rates and charges in 2019/20.  Of this, Council voluntarily forgoes approximately $670,000.  Council is required to forgo the remaining $2.53m under State Government legislation.

The amount Council is reimbursed by the State is approximately $1.4m, leaving an overall cost to Council of approximately $1.8m.

·     Environmental Levy for 2019/20

The Environmental Levy (being a Special Rate) is calculated with a ‘base amount’ to raise approximately 49% of the levy with the balance raised as an ad valorem rate applied to land values.  The purpose of the Environmental Levy is to fund environmental works, and it is levied on all rateable land.

·     Proposed Loan Borrowings for 2019/20

An external loan of $2,600,000 is proposed for 2019/20 for the construction of a fit for purpose storage facility to encompass the cultural collections for both the Regional Museum and Gallery, corporate storage and property storage capable of fulfilling Council's off site storage requirements for the next 30 years.  The space will also include work spaces for collection related roles, the digitisation project and associated volunteers.  There is an internal loan proposed for $5,000,000 for 2019/20.  This is a loan from the Sewer fund for the Enterprise Park Land Development.  Council has gained approval from the Minister before proceeding with the internal loan process.

·     Draft 2019/20 Fees and Charges

Council’s fees and charges have increased by an average of approximately 2%, reflecting increases in staff delivery and administrative costs.  The full Draft 2019/20 Fees and Charges document is available as Attachment 4.

Options:

This report aims to facilitate the structured roll-out of Council programs for the remaining term of the 2017-2021 Delivery Program, as well as enabling compliance with legislative requirements.  At this time, the following options are available to Council:

1.    Adopt the recommendation provided to Council; this will enable the draft documents to be placed on public exhibition according to schedule, with the consideration of submissions and adoption of final documents to follow within the legislated timeframe.

2.    Amend the recommendation provided to Council; depending on the nature of the amendment this may impact on the structure and content of the documents and Council’s ability to finalise the budget planning process according to the set timeframe.

3.    Reject the recommendation provided to Council; this will impact on Council’s ability to finalise the budget planning process according to schedule.  Failure to adopt and exhibit draft Delivery Program, Operational Plan, Budget, and Fees and Charges documents would represent a breach of the Local Government Act.

Sustainability Assessment:

•     Environment

There are no environmental impacts associated with the preparation or content of this report; however, the draft documents provide a foundation to support the maintenance and enhancement of Council programs to protect the Coffs Harbour LGA environment.

•     Social

The public exhibition process will assist community engagement in the finalisation of the Delivery Program and Operational Plan.  Consistent with the Draft MyCoffs Community Strategic Plan, the draft documents include a range of strategies to enhance the social development of the Coffs Harbour LGA.

•     Civic Leadership

The documents are key components of the Integrated Planning and Reporting framework which enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve the city’s strategic objectives.  The documents have been informed by the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

The draft documents incorporate budgetary projections based on the approved 2.7% ‘rate peg’ allowance for 2019/20.  The additional costs that ratepayers will face in 2019/20 have been kept to a minimum.  As always, cost implications have to be balanced against the positive economic impact of maintaining and enhancing Council programs and services across the local government area.

•     Economic - Delivery Program/Operational Plan Implications

The development and implementation of the Delivery Program, Operational Plan, Budgets and Fees and Charges documents are accommodated within Council’s budget structure.  This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

The preparation of Delivery Program, Operational Plan, Budgets and Fees and Charges documents is a legislative requirement.

Consultation:

During the year, Councillors and staff have reviewed Council’s strategic priorities and resourcing options to assist with the review of the 2017-2021 Delivery Program and the development of the Draft 2019/20 Operational Plan.

Community requests made during the year for specific works or services have been considered in the framing of the draft 2019-2021 Delivery Program Budgets; this process will be continued with the receipt of budget submissions during public exhibition.

Public Exhibition

Community engagement is a central part of the IPR framework.  This report recommends the draft documents be adopted and placed on public exhibition for a 28-day period from Monday, 13 May until close of business on Monday, 10 June 2019.

Public engagement during this period will include public information and website displays, media releases, and newspaper advertising.  The engagement process will encourage the community to consider the draft documents and make submissions to Council on issues of interest and concern.

Community submissions, a summary of recommended responses to submissions, and a final suite of IPR documents will be presented for adoption by Council prior to 30 June 2019.

The adopted final documents will be posted on Council’s website (it is anticipated that this will take place by 30 June 2019).  Where hard copies are required, the documents will be printed and distributed in July 2019.

Related Policy, Precedents and / or Statutory Requirements:

Sections 404 and 405 of the Local Government Act 1993 detail requirements in relation to a council’s Delivery Program and Operational Plan.

Additional requirements for the Operational Plan are set out in Local Government (General) Regulation 2005 – Clause 201 (relating to the content of Council’s annual statement of revenue policy) and Clause 203 (relating to reporting requirements for budget review statements and estimates revisions).

Section 508 of the Local Government Act 1993 details provisions relating to Special Rate Variations.

Implementation Date / Priority:

Subject to Council approval, the draft documents will be placed on public exhibition for a 28-day period from Monday 13 May until close of business on Monday 10 June 2018.

Conclusion:

It is recommended that Council resolve to place the Draft 2017-2021 Delivery Program (Year 3) and supporting documents on public exhibition.

The draft documents represent a considered and responsible strategy that will enable Council to continue to meet the needs of the Coffs Harbour LGA community while maintaining the financial sustainability of the organisation.

Endorsement of the draft documents by Council will allow their release for public exhibition to provide community engagement surrounding Council’s forward planning.

Endorsing the drafts is also in line with the timeframes and legislative requirements set out in the Integrated Planning and Reporting provisions of the Local Government Act.

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


BS19/15       Bank and Investment Balances for March 2019

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/15   Monthly Investment Performance Report for the Month Ended 31 March 2019  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 March 2019 totalled $214,833,655.80.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

 

Recommendation:

That Council note the bank balances and investments totalling $214,833,655.80 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 March 2019.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 March 2019 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements, which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for March 2019 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government Investment Policy Guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 March 2019, it is noted that the total bank and investment balance was $214,833,655.80 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 


 

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie, AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BS19/16       Quarterly Budget Review Statement for March 2019

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS19/16   QBRS Budget Variations for the Quarter ended March 2019

ATT2  BS19/16   QBRS Reports for the Quarter ended March 2019  

 

 

Executive Summary

The Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements under Clause 203 of the Regulation.  This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council.  These minimum statements are contained within the attachments to this report.

 

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.

 

 

Recommendation:

That Council:

 

1.    Note the Quarterly Budget Review Statement and the following estimated budget position as at 31 March 2019:

2018/19 Original Budget

2018/19 Revised Budget

2018/19 Projected Budget

2018/19 Mar YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Recurrent Revenue

 

 

 

 

Rates & Annual Charges

$97,342

$97,342

$97,442

$96,977

User Charges & Fees

$33,263

$44,154

$49,565

$34,835

Interest & Investment Revenue

$4,251

$4,311

$5,591

$5,107

Other Revenues

$16,676

$15,380

$10,044

$7,153

Grants & Contributions provided for Operating Purposes

$13,383

$14,133

$14,152

$8,423

RECURRENT REVENUE

$164,915

$175,320

$176,794

$152,495

 

 

 

 

Recurrent Expenditure

 

Employee Benefits & Oncosts

$48,363

$52,236

$52,197

$42,471

Borrowing Costs

$9,723

$9,780

$9,780

$6,219

Materials & Contracts

$107,974

$156,333

$154,250

$71,162

 

 

 

 

 

 

2018/19 Original Budget 

2018/19 Revised Budget

2018/19 Projected Budget

2018/19 Mar YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Depreciation & Amortisation

$38,906

$43,042

$44,324

$32,948

Other Expenses

$10,026

$11,635

$11,457

$8,295

Less: Capitalised Expenses

(50,013)

(92,923)

(90,509)

(35,732)

RECURRENT EXPENDITURE

$164,979

$180,103

$181,499

$125,363

 

 

 

 

 

NET OPERATING (DEFICIT) / SURPLUS

($64)

($4,783)

($4,705)

$27,132

 

 

 

 

 

Capital Revenue

 

Capital Grants, Subsidies, Contributions and Donations

$18,051

$36,492

$37,146

$15,520

CAPITAL REVENUE

$18,051

$36,492

$37,146

$15,520

 

 

 

 

 

NET SURPLUS

$17,987

$31,709

$32,441

$42,652

 

2.    Approve the following budget adjustments:

·   $77,344 decrease in the budgeted net operating deficit;

·   $654,883 increase in budgeted capital revenue to be received;

·   $2,414,224 decrease in the budgeted level of capital expenditure.

 

Report

Description of Item:

As part of the Integrated Planning and Reporting (IP&R) Framework for local government, the Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements.  These documents are collectively known as the Quarterly Budget Review Statement (QBRS) and form part of the framework of Clause 203 of the Regulation.  This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council.  These minimum statements are contained within the attachments to this report.

 

The Responsible Accounting Officer advises that the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

Attachment 1 contains a list of recommended variations for the Quarter ended 31 March 2019 for the consideration of the Council.  These variations are reflected in the projected budget as presented in the estimated budget position as at 31 March 2019 contained within the recommendation.

 

The end of year financial statements excludes any internal transactions which may be recorded within our financial system so as to truly reflect our financial position.  An example of such a transaction would be where the Council charges itself Rates for a property it owns.  For financial statement preparation, such a transaction would be excluded from the financial statements. Similarly, this report is created on the same basis for consistency.

 

Attachment 1 summarises the recommended variations for the Quarter ending 31 March 2019 for the consideration of the Council.  These variations are reflected in the projected budget.  Columns are included to make it clearer how variations impact the operating result, capital expenditure and the relevant funding sources.  The column definitions for the table are as follows:

 

·     Operating

Adjustment to either operating income or operating expenses, the net of which impacts the operating result.  A positive number represents a deterioration and negative number represents an improvement in the operating result.

·     Reserves – Operating

Any adjustment to either operating income or operating expenses that are offset by movements to or from Council’s restricted reserves.  A positive number represents an improvement and negative number represents a deterioration in the overall cash position.

·     Capital Expenditure

Adjustment to the level of capital expenditure.  A positive number represents an increase and negative number represents a decrease in the level of capital expenditure.

·     Capital Grants and Contributions

Adjustment to capital grants and contributions (capital revenue).  A positive number represents a decrease and negative number represents an increase in capital grants and contributions to be received.

·     Reserves – Capital

Any adjustment to either capital expenditure or capital grants and contributions that are offset by movements to or from Council’s restricted reserves.  A positive number represents an improvement and negative number represents a deterioration in the overall cash position.

Issues:

This report is tabled to meet Council’s statutory requirements.  These variations will not impact council’s financial strategies.

Options:

Council’s options in relation to this report are to:

 

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation provided to Council and then adopt.  This may impact upon the projected bottom line budgeted position.

3.    Reject the recommendation provided to Council.  This would revert the budget back to its original position prior to the recommendation being sought.

Sustainability Assessment:

•     Environment

There are no perceived short or long-term environmental impacts.

•     Social

There are no perceived short or long term social impacts.

•     Civic Leadership

Council strives to reach a balanced budget position by June 30 each year in conjunction with meeting its short term priorities.

•     Economic – Broader Economic Implications

This report assesses the current year’s projected budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future economic sustainability.

•     Economic – Delivery Program/Operational Plan Implications

The original adopted budget for 2018/19 provided a net surplus of $17,987,000 and an operating deficit of $64,000 before capital revenue.  The budget adjustments recommended in this report, together with revotes previously approved by Council, result in a projected budget net surplus of $32,441,000 and an operating deficit of $4,705,000 before capital revenue.  There has been improvement in the operating result of $77,344 this quarter, with the majority of recommended changes funded by existing Council reserves.  There have been numerous operating and capital budgets transferred to next financial year, which will minimise revotes required at June 30.

Risk Analysis:

Not applicable.

Consultation:

Group Leaders and their relevant staff have reviewed their budgets by cost centre in consultation with Finance Business Partners.  Requested variations and variations adopted by Council have been included in the report.

Related Policy, Precedents and / or Statutory Requirements:

Under Local Government Regulations, the Responsible Accounting Officer is required to submit a quarterly budget review to Council.

Implementation Date / Priority:

The approved variations will be updated in the affected budgets prior to release for review in the following month.

Conclusion:

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.  The Responsible Accounting Officer confirms the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


BS19/17       Release of Restriction on Use of Land Related to Properties Known as 2-8 Cobia Close, Korora

Author:                        Team Leader Property Development

Authoriser:                  Director Business Services

MyCoffs:                      B.2 A community achieving its potential

Attachments:              ATT1  BS19/17   CONFIDENTIAL Correspondence Received from Adjoining Owners

Confidential in accordance with Section 10A(2)(a) of the Local Government Act as it contains personnel matters concerning particular individuals (other than Councillors).

ATT2  BS19/17   Location Plan of Stormwater Infrastructure  

 

Executive Summary

Council considered a report to release a “restriction on use” that precluded development over a 10 metre wide strip affecting 4 vacant properties at 2-8 Cobia Close, Korora on 28 February 2019.  Council passed a resolution at this meeting to defer a decision on the matter subject to the following:

 

1.   Notify adjoining and affected properties and provide these property owners with the opportunity to comment on the proposal.

2.   Investigate underground infrastructure and report on potential impacts.

 

The above requests have been completed and this report is brought back to Council for consideration regarding the original proposal to remove the “restriction on use” that precludes development on a 10-metre wide section of the above properties and that legally benefits Council.

 

 

Recommendation:

That Council:

1.    Agree to release the “restriction on use” that affects Lots 32-35 DP 1237515 known as 2-8 Cobia Close, Korora.

2.    Agree that all costs associated with this matter will be the responsibility of the proponent.

3.    Agree to execute under seal, if necessary, any legal documents that maybe required to effect release of the restriction.

 

Report

Description of Item:

Council considered a report to release a “restriction on use” that precluded development over a 10-metre wide strip affecting 4 vacant properties at 2-8 Cobia Close, Korora on 28 February 2019.  Council passed a resolution at this meeting to defer a decision pending the following:

 

1.   Notify adjoining and affected properties and provide these property owners with the opportunity to comment on the proposal.

2.   Investigate underground infrastructure and report on potential impacts.

 

In regard to point 1 of Council’s resolution, the adjoining owners who are affected were notified on 15 March 2019.  In response, Council has received five letters from these residents which are attached as confidential attachment 1 to this report.

 

In general terms all five respondents objected to the release of the “restriction on use” noting that development would potentially happen closer to their northern boundary and would cause the following adverse impacts to their properties:

 

a.    Reduced privacy

b.    Reduced solar access

c.    Reduced liveability

d.    Decreased value of their properties.

e.    Reduced functionality

f.     Reduced views.

 

Whilst it is acknowledged that the release of the “restriction on use” will have a small impact in relation to the above matters if viewed in isolation, it is noted that Council’s current Development Control Plan (DCP) and Local Environment Plan (LEP) operate to provide a planning framework to deal with these amenity issues in a consistent manner for all urban residential localities of Coffs Harbour.

 

One of the authors has also raised in support of their position Council comments made at an ordinary meeting of 26 September 2002, noting that the development proposal at the time for the Korora Beach Estate land related to a setback providing 9 metres that was greater than the 6 metres required under the then operational Residential Tourist Lands DCP.  Subsequent to this proposal, the greater site underwent a number of development proposals and finally received a Department of Planning approval for Strata Title Subdivision and Development of 85 Dwellings on November 2005.  This consent was subsequently modified to permit a traditional 54-lot residential low density subdivision in September 2013, known as Korora Beach Estate, which has now been developed of which 2-8 Cobia Close are part.  The original comments of Council in 2002 are related to a different proposal to that which has been developed and are, as such, not relevant.

 

The original purpose of the “restriction on use” was to provide a buffer to a tourist resort and provide amenity to existing residents that adjoined the site in Norman Hill Drive and Gross Michel Road.  The resort proposed in the 1990s has not proceeded and as such the reasons for the original planning requirement of a buffer no longer remain.

 

In regard to point 2 of Council’s resolution, it is noted that an inter-allotment underground stormwater pipe exists at the rear of the properties known as 2-8 Cobia Close.  The drainage line was required as part of the Development Approval for the properties and is now protected by a 1 metre wide easement that benefits each of the affected properties as required.  Any future development consent for dwellings on the properties at 2-8 Cobia Close will require connection to this stormwater infrastructure.  The stormwater infrastructure has no bearing on the current issue related to the release on the “restriction on use”.  Attachment 2 to this report shows the location of the stormwater pipeline as constructed.

Issues:

The main issue for Council is to weigh up the impacts on adjoining residents of releasing the “restriction on use” and whether the current Coffs Harbour City Council DCP and LEP controls are satisfactory to deal with the reasonable impacts of future development.  This should be considered having regard to the original intention and need for the “restriction on use” which has now passed.

 

Council should also note that the residents adjoining have no proprietary right to the “restriction on use” and as such, they have no benefit from a legal sense in relation to the restriction.

Options:

Council has two options to consider in relation to this matter.

 

1.    Council can release the “restriction on use”

2.    Council can choose not to release the “restriction on use”

 

Option 1 is recommended.

Sustainability Assessment:

•     Environment

The processing of this matter and removal of the restriction will facilitate development of the land at 2-8 Cobia Close to its full potential having regard to its current zoning.  Development of the properties in Cobia Close will be subject to lodgement of separate development applications and any environmental issues will be considered at that time.

•     Social

The release of the “restriction on use” will facilitate development potentially in closer proximity to adjoining low-density residential properties to the south and east.  Any development proposed on the properties at 2-8 Cobia Close would need to have regard to impact on adjoining properties via the development application process, as would be the case in all residentially zoned areas of the city.

•     Civic Leadership

The release of the “restriction on use” will facilitate appropriate residential development of the lots impacted in line with their current zoning and will be consistent with other residential areas of Coffs Harbour.

•     Economic – Broader Economic Implications

There are no major economic implications.  The release of the restriction may have a very minor impact on existing property values as a result of a perceived reduction in amenity.

•     Economic - Delivery Program/Operational Plan Implications

There is no impact to Council.  If the release is processed all expenses related to the matter would be at the developer and applicant’s cost.

Risk Analysis:

There are no major risks to Council in regard to this matter and no precedent would be set with regard to the decision made by Council.  The situation is a unique occurrence and is unlikely to be repeated.  The original approval for the creation of the properties at 2-8 Cobia Close was made by the NSW Minister for Planning and not Council as the approval authority.

Consultation:

Further consultation in regard to this matter has occurred with all six residential property owners that adjoin the location of the “restriction on use” which is proposed to be released.  This was a requirement as per Council’s previous resolution in relation to this matter.  No other properties apart from those consulted are considered to be affected.  Five of the adjoining property owners have made a submission by way of a return letter and these are attached as confidential attachment 1 to this report.

Related Policy, Precedents and / or Statutory Requirements:

The release of the restriction affecting the properties requires a resolution of Council pursuant to Section 377(1)(h) of the Local Government Act,1993.

 

In terms of building setbacks, the regulatory environment is provided through the Environmental Planning and Assessment Act, 1979 (EPA Act). In this instance, this is specifically through Council’s LEP and DCP planning controls.  It is noteworthy that setbacks identified within any given land titling arrangements are not directly a statutory matter for consideration under the EPA Act but a matter primarily between the burdened property and the benefitted party, in this case Council.

Implementation Date / Priority:

The matter will be actioned immediately upon Council’s resolution.

Conclusion:

Council has carried out further investigations as required by the previous resolution of Council.  Council has now notified adjoining owners and a copy of the reply correspondence from those consulted is attached to this report.  Generally, the adjoining owners note that their properties amenity value will be adversely affected by the removal of the “restriction on use”.  Council officers consider the existing planning policies and documents provide an adequate approvals framework to deal with the issues of amenity that have been raised.  The removal of the “restriction on use” would provide consistency with other residential urban areas within Coffs Harbour.  There is no doubt that the restriction on use has a detrimental impact on the properties at 2-8 Cobia Close.  This matter would be more appropriately dealt with through Council’s standard planning framework.

 

In regard to the underground infrastructure that Council resolved to further investigate, it is confirmed that a stormwater pipeline was constructed at the rear of 2-8 Cobia Close.  The pipeline was constructed as part of the Korora Beach Estate development and services the Cobia Close properties.  It is protected by an easement 1 metre wide and each of the properties at 2-8 Cobia Close have the required legal rights and benefits to use the infrastructure.  This stormwater infrastructure has no bearing, nor creates any issues in regard to the release or retainment of the “restriction on use” which is the subject of this report.

 

Council’s decision in regard to this matter needs to weigh the concerns of the local residents against the option to remove the “restriction on use” and facilitate the full use of residential land whilst relying on its current planning framework to consider and deal with the amenity impacts of future development on 2-8 Cobia Close.

 

The underlying reason for the implementation of the original “restriction on use” has now passed with the passage of time and the subsequent use of the land.  For this reason, it is considered the restriction should be released and any future development application submitted for the land at 2-8 Cobia Close be assessed consistently with other low density residential localities via the existing planning framework.

 

 

 


PDF Creator


BS19/18       Terms of Reference - North Coast Regional Botanic Garden Advisory Committee

Author:                        Manager Holiday Parks and Reserves

Authoriser:                  Director Business Services

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  BS19/18   NCRBG Advisory Committee Terms of Reference  

 

Executive Summary

This report brings forward new Terms of Reference for the North Coast Regional Botanic Garden (NCRBG) Advisory Committee.  The Committee will function in an advisory capacity, assisting Council officers to develop a draft Plan of Management for the NCRBG.

 

 

Recommendation:

That Council endorses the Terms of Reference and receives a further report to endorse the committee members.

 

Report

Description of Item:

On 11 October 2018 Council resolved:

 

That Council:

 

1.    Endorse the draft North Coast Regional Botanic Garden Strategic Plan 2018-2023 and place it on public exhibition for a period of 28 days.

2.    Use the Strategic Plan as the basis for the new Plan of Management, notwithstanding other statutory requirements.

3.    That a new Advisory Committee be formed and that this committee will have input into the new Plan of Management.

 

Post public exhibition, Council considered a further report and resolved:

 

That Council:

 

1.    Approve the priority development of a Plan of Management for Reserve 540000 (North Coast Regional Botanic Garden).

2.    Utilise the Draft North Coast Regional Botanic Garden Strategic Plan 2018-2023, feedback received during the public exhibition period and input from the new Advisory Committee to inform the development of the Plan of Management.

3.    Write to the advisory committee to:

·    Thank them for their input;

·    Explain the process that is being undertaken;

·    Invite them to participate actively in the new Plan of Management process.

 

In implementing these resolutions new Terms of Reference (ToR) have been drafted.

 

On the basis that the Draft North Coast Regional Botanic Garden Strategic Plan 2018-2023 and feedback received during the public exhibition period are utilised to inform the development of a draft Plan of Management, it is proposed to reduce the number of Advisory Committee members to six members.  The Advisory Committee will be chaired by the Manager Holiday Parks & Reserves and be supported by the Botanic Garden Curator and secretariat support.

 

It is envisaged that the Advisory Committee will be in place for a 12 month period or until the draft Plan of Management is considered for adoption by Council.

Issues:

The development of the Plan of Management will utilise the good work undertaken by the previous Advisory Committee and the Plan will be a refinement of the Draft North Coast Regional Botanic Garden Strategic Plan 2018-2023.  The Advisory Committee provide access to the requisite skills required, including ongoing engagement with the Friends, while expediting the development of the Plan.

Options:

Council has the following options in relation to this matter.

1.    Adopt the recommendation and progress the formation of the Advisory Committee.

2.    Amend the ToR and adopt the recommendation.

3.    Reject the recommendation and not establish an Advisory Committee.

Sustainability Assessment:

•      Environment

The approval of the ToR does not have any direct environmental impacts.  The Advisory Committees role in developing a Plan of Management will directly correlate with positive environmental outcomes for the NCRBG.

•      Social

The approval of the ToR and committee structure does not have any direct social impacts.  The Advisory Committees role in developing a Plan of Management will directly correlate with positive social outcomes for the NCRBG and the community.

•      Civic Leadership

Council displays Civic Leadership by providing opportunities for community members to actively participate in the development of key planning documents.

•      Economic – Broader Economic Implications

The approval of the ToR and committee structure does not have any direct Broader Economic Implications.  The Advisory Committees role in developing a Plan of Management will directly correlate with positive economic outcomes for the NCRBG and the community.

•      Economic - Delivery Program/Operational Plan Implications

The approval of the ToR and committee structure does not have any direct Delivery Program/Operational Plan Implications.  The Advisory Committees role in developing a Plan of Management will directly correlate with positive environmental outcomes for the NCRBG.  The development of Plans of Management will have Delivery Program/Operational Plan implications.  Minor grant funding has been received to date and further applications for funding have been submitted.

Risk Analysis:

There are no perceived risks in adopting the recommendation.

Consultation:

Council has previously consulted widely on the development of a strategic planning instrument for the NCRBG and the outcome of that consultation will be used to inform the development of a Plan of Management for the reserve.

Related Policy, Precedents and / or Statutory Requirements:

Council appoints Advisory Committees to assist in the development of a wide range of planning activities.  The development of a Plan of Management for the NCRBG is a requirement of the Crown Land Management Act 2016 and the Local Government Act 1993.

Implementation Date / Priority:

The NCRBG Plan of Management has been given priority through a previous resolution of Council.  The Advisory Committee’s formation will be progressed upon Council’s resolution.

Conclusion:

The appointment of a new Advisory Committee will assist in the development of the NCRBG Plan of Management which will provide strategic and operational direction for the future management of the facility.  Adopting the recommendation will assist staff in expediting the development of the Plan and meeting Council’s regulatory obligations under the Crown Land Management Act and Local Government Act.

 

 

 


PDF Creator


 

PDF Creator


BS19/19       Contract No. RFT-1074-TO Coffs Harbour Airport Independent Advisor Consultancy

Author:                        Director Business Services

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS19/19   CONFIDENTIAL Tender Assessment Contract No. RFT-1074-TO Coffs Harbour Airport Independent Advisor Consultancy

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

At its meeting on 6 December 2018, Council endorsed the procurement of independent expert advisors to assist with advancing the airport lease process.

 

Tenders for independent advisory services have been called, received and evaluated and are now provided for Council’s consideration and decision.  The procurement of these services is necessary to progress the initial stages of the lease process in accordance with Council’s previous resolution.

 

 

Recommendation:

That Council considers tenders received for the Coffs Harbour Airport Independent Advisor Consultancy RFT-1074-TO, and adopt the recommendation as detailed in the confidential attachment to this report.

 

Report

Description of Item:

At its meeting on 6 December 2018, Council endorsed the procurement of independent expert advisors to assist with advancing the airport lease process.  Council also resolved to progress the next stages of the process including due diligence and the undertaking of an expression of interest.

 

To provide for continuity of advice the scope of the tender included independent advisory services for the five stages of a lease transaction process being:

 

1.    Review (includes due diligence);

2.    Expression of Interest;

3.    Tender for binding bids;

4.    Preferred tenderer lease negotiations and execution; and

5.    Lease monitoring.

 

However, the tender scope also provides for Council to withdraw from the process at the end of stages 2 or 3.

 

Open tenders were called on 22 February 2019 for a fixed price contract in local and capital city newspapers and via Council’s electronic Tenderlink portal.  The deadline for submission of tenders was 3.30pm on Wednesday, 20 March 2019.

 

Tenders have been evaluated on the following criteria:

·     Tender price

·     Capability to perform the role

·     Capacity to perform the role

·     Understanding of the scope

·     Past performance and current work

 

Four tenders were received from the following companies:

1.    The Airport Group Pty Ltd

2.    Redwater Consulting Group

3.    Mott MacDonald Australia Pty Ltd

4.    KPMG Australia

Issues:

Refer to the confidential attachment to this report.

Options:

The options available to Council under the Local Government Act with respect to this report are to:

 

1.    Adopt the recommendation provided to Council within the confidential attachment; or

2.    Amend or reject the recommendation.

Sustainability Assessment:

•     Environment

There are no environmental implications associated with this report.

•     Social

There are no social implications associated with this report.

•     Civic Leadership

The lease process demonstrates a strategic approach to addressing existing issues and long term requirements to ensure the continued growth and prosperity of the airport.  This approach is consistent with the MyCoffs Community Strategic Plan objective:

 

-      D2.1 We effectively manage the planning and provision of regional public services and infrastructure.

 

The recommendation allows the orderly progress of the first stages of the lease process as previously resolved by Council.

•     Economic – Broader Economic Implications

The lease process establishes a governance arrangement which will ensure the airport can continue its contribution to Council, services to the community and contribution to the economic growth of the region.  Identified investment and growth opportunities that the airport lease model would support include:

 

-      Business development;

-      Enterprise Park; and

-      International operations.

•     Economic - Delivery Program/Operational Plan Implications

Refer to the confidential attachment to this report.

Risk Analysis:

The airport lease model minimises Council’s risk exposure and also provides a mechanism to advance important investment and growth opportunities without sole reliance on ratepayers and other public funds.  Providing Council decision points at the end of stages 2 and 3 in the lease process also ensures that progress is made based on current and factual information.

Consultation:

Internal consultation has occurred to advance the procurement of independent advisory services.

Related Policy, Precedents and / or Statutory Requirements:

The calling and receiving of tenders was carried out in accordance with Part 7 Tendering of the Local Government (General) Regulations 2005.

 

Tendering procedures were carried out in accordance with the tendering guidelines.  This tender is tabled for Council’s consideration and decision, in accordance with Council’s adopted Tender Acceptance Policy, due to the requirement for additional budget funds to be allocated for the initial stages of the lease process.

Implementation Date / Priority:

Once Council adopts the recommendation independent advisors will be engaged.  Following the completion of stages 1 and 2 of the lease process a further report will be provided to Council.

Conclusion:

The procurement of independent advisory services is necessary to progress the initial stages of the lease process in accordance with Council’s previous resolution.

 

 


BS19/20       Lease of City Hill Bunker to Bunker Cartoon Gallery Inc

Author:                        Property Officer

Authoriser:                  Director Business Services

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

In 1988, Council acquired the land comprising City Hill from the Commonwealth of Australia.  Since that time both The Bunker Cartoon Gallery Incorporated and Council directly have managed the operation of the cartoon gallery.  In 2015, the Bunker Cartoon Gallery Incorporated again entered into a tenure arrangement to manage the facility.  In order for the association to pursue grant funding and to build a proposed $3 million gallery extension, this report requests Council authority to grant a long-term lease of the City Hill Bunker to the Bunker Cartoon Gallery Incorporated.

 

Recommendation:

That Council grant delegated authority to the General Manager to execute all necessary documents to lease Lot 21 DP 867844 to the Bunker Cartoon Gallery Incorporated for a term of 20 years.

 

Report

Description of Item:

In 1988 Council acquired from the Commonwealth of Australia the land comprising City Hill, including the World War II Bunker contained therein, “for cultural or civic purposes or associated tourists purposes” “for the benefit of the community”.  Around the same time, the Coffs Harbour Rotary Club commenced compiling a collection of cartoons and, as the collection grew, it became necessary to find accommodation to store and exhibit the collection.

 

In 1996, the Bunker Cartoon Gallery Incorporated entered into a lease for five years with a five-year option.  Rotarian, the late John Champion, was a driving force in negotiating and finalising the lease arrangement.  After ten years, the lease was terminated and bunker was handed back to Council management.  The cartoon collection was also handed to Council for management on behalf of the community with the proviso that it be returned to the Rotary Club of Coffs Harbour City if Council was no longer in a position to manage the collection.

 

Council directly managed the operation of the cartoon gallery from the City Hill Bunker between 2006 to 2015.  In 2015, the Bunker Cartoon Gallery Incorporated again entered into a tenure arrangement to manage the facility and took back control of the cartoon collection.  Council has been providing financial assistance with the payment of an annual subsidy and structural building maintenance while undertaking annual performance reviews of the operation.  These consecutive short-term licence arrangements have continued since 1 July 2015, with the current 2 year agreement due to terminate on 30 June 2020.

 

The Bunker Cartoon Gallery Incorporated, operating as the National Cartoon Gallery, has now written to Council seeking a longer term tenure.  This letter advises of the organisation’s plans to “create, build and promote a permanent exhibition of Australian History from 1900 till today, as seen through the eyes of the cartoonists of the times”.  In order to pursue grant funding and the building of a proposed $3 million gallery extension, a new 20 year lease is requested.  “With such a lease in place, we are confident that we can raise the money needed to create, construct and promote this unique historic exhibition, which will be housed in the new gallery.  The new gallery and exhibition will be a $5 million tourism and education attraction which will be a major addition to the Coffs Harbour tourism product.”

Issues:

City Hill is Council owned and classified as operational land under the Local Government Act 1993.  When transferring the land to Council, the Commonwealth of Australia placed a restrictive covenant upon title to ensure that the land is used in perpetuity for cultural, civic or associated tourist purposes.  Within these parameters, Council may sell, lease or otherwise dispose of the land for these activities with the restrictive covenant to bind all successors in title.  The proposed lease and use of the bunker, including the proposed development, appears to be in keeping with the restrictive covenant.

 

Council, at its meeting of 26 February 2015, considered the administration of the bunker and the Rotary Cartoon Collection, handing over short-term management of the facility to the Bunker Cartoon Gallery Incorporated with a view to “continue to discuss with other interested parties the possibility of art and culture concepts and infrastructure enhancements to community art spaces across the local government area (including the City Hill area).  The proposal by the current licensee to develop and expand the exhibition within the bunker facility appears to be in keeping with Council’s 2015 vision for the site.

 

If Council provides the existing licensee with longer term tenure of the site, the licensee will be in a position to seek more lucrative, longer-term grants and financial opportunities hopefully enabling it to upgrade and enhance existing infrastructure upon the site.  Parts of the bunker structure are nearing the end of their operational life and, as such, the proposed refurbishment will prolong the building’s functionality and provide ongoing benefit to the Coffs Harbour community.

 

The facility has been made available by the current licensee for hire as a venue for events such as launches, cocktail parties, business or promotional events and the like.  It is proposed to enable this activity to be permitted under the new lease arrangement provided the appropriate licenses and approvals are obtained.

 

It is proposed that rental payable under the lease agreement will be $3,281.25 per annum plus GST.  This rental has been determined using Council’s Leasing and Licensing Policy for Community Organisations and the assessed current annual market rental of $8,750.  Thus, the proposed commencement rental represents an initial annual rental subsidy provided by Council in the amount of $5,468.75.  This contribution should assist the lessee to undertake the works and the new facility to become fully operational.  It is further proposed that the rental will be subject to review every five years in line with Council’s Leasing and Licensing Policy for Community Organisations to ensure that an equitable rental is charged for the facility, together with ongoing rental assistance in line with the Policy.

Options:

Council has two options available:

 

1.    To grant a longer term tenure to the Bunker Cartoon Gallery Incorporated.

 

2.    To not grant a longer term tenure, in which case it would appear that Council may need to continue to provide financial support to enable ongoing exhibition of the existing cartoon collection, either directly or through the existing tenant.

Sustainability Assessment:

•     Environment

The proposed tenure is considered consistent with the purpose for which the land was passed to Council and the existing use and therefore the recommendation is not considered to have any adverse impact on the environment.  Any environmental aspects of the development will be examined in the development process.

•     Social

Granting the proposed tenure is expected to provide longer term funding opportunities and improvements to the existing facility for the benefit of the community.

•     Civic Leadership

The proposed tenure is in line with Council’s MyCoffs Strategic Plan Objective of “A vibrant, inclusive place – we recognise the need for enhanced cultural precincts, venues and public art within our region”.

•     Economic – Broader Economic Implications

Council acknowledges the valuable contribution made by the various community groups operating in the Local Government Area.  The longer term tenure may assist the facility to move towards self-sufficiency, reducing the need for Council management, providing ongoing economic benefit to the community.

•     Economic - Delivery Program/Operational Plan Implications

There are no immediate impacts to the Delivery Program or Operational Plan.

Risk Analysis:

The tenure is consistent with Council’s MyCoffs Strategic Plan, the restrictive covenant over the land and the existing use, the recommendation is not considered to present any greater risk to Council.

Consultation:

This proposal has been prepared in consultation with the lessee and Council officers in both Financial and Community and Cultural Services.

Related Policy, Precedents and / or Statutory Requirements:

The proposed lease is consistent with the restrictive covenant and the existing use and Council’s Leasing and Licensing Policy for Community Organisations.

 

Unless the Council seal is required to be affixed, lease agreements are generally executed by Council under delegated authority. NSW Land Registry Services do not require the seal to be affixed to a Lease Agreement if it is signed by an authorised delegate and evidenced by an eligible witness.

Implementation Date / Priority:

The recommendation, if approved will be implemented upon expiry of the existing licence agreement, being 1 July 2020.  Council will continue to pay the subsidy of $65,000 already authorised to the Licensee for the period 1 July 2019 to 30 June 2020.  The lease agreement will be prepared and signed as soon as possible to enable the tenant to seek grant funding.

Conclusion:

The facility has been used for the existing purpose for over 20 years.  The granting of a further lease to enable expansion of the facility and collection appears to be consistent with Council’s MyCoffs Strategic Plan and the restrictive covenant over the land.  Council support to the proposed development and expansion of the facility would appear to be desirable to expand and enhance the use of the building and promotion of the collection for the benefit of the City, thus providing an opportunity for the lessee and gallery to achieve self-sufficiency.

 

 

  


SC19/17       Updated Coffs Harbour Coastal Zone Management Plan

Author:                        Coast and Environment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SC19/17   Updated Coffs Harbour Coastal Zone Management Plan - March 2019  

 

Executive Summary

At its Ordinary Meeting of 8 December 2016, Council considered a report on the Draft Coastal Management State Environmental Planning Policy (SEPP) and progression of a number of Coastal Zone Management Plans (CZMP).

At that meeting, Council resolved to endorse the submission to the draft SEPP and write to the Minister for Planning requesting that the certification process be completed for a number of CZMPs. It was also noted that a further report will be brought back to Council following the certification process that would outline future directions for Council’s planning processes within the context of the final adopted Coastal Management Reforms.

Certification of eligible CZMPs has now been completed and the purpose of this report is to provide Council with an update on the coastal management planning process, given the coastal reforms are now finalised and a clear direction forward has been identified.

In addition, to improve the accuracy of Council’s coastal hazard mapping, a specialised consultant was engaged to undertake a geotechnical assessment of four high risk coastal erosion areas in the LGA (Arrawarra, Woolgoolga, Sandy Beach and Emerald Beach). The report found that coastal hazard lines were overestimated in all four locations due to the underlying geotechnical conditions and recommended that the hazard mapping be adjusted to reflect this new information. This information, that reduces the number of affected properties, has now been included as an addendum to the Coffs Harbour CZMP (Attachment 1) and hence, adoption of the updated CZMP is sought to reflect the new hazard mapping in the report.

If Council elects to adopt the updated hazard mapping, a planning proposal will be prepared to amend the Coastal Vulnerability Area (currently not mapped) within the State Environmental Planning Policy (Coastal Management) 2018 for the Coffs Harbour LGA. A further report will be brought back to Council at a later date regarding the planning proposal and SEPP amendment.

 

Recommendation:

That Council:

1.       Adopt the updated Coffs Harbour Coastal Zone Management Plan and Coastal Erosion Hazard Mapping (Attachment 1).

2.       Make the updated Coastal Erosion Hazard Mapping available on the Council’s external online mapping tool.

3.       Note a further report will be brought back to Council regarding amending the currently unmapped Coastal Vulnerability Area in the State Environmental Planning Policy Coastal Management 2018.

 

Report

Description of Item:

At its 8 December 2016 meeting, Council resolved to:

1.       Endorse the submission to the NSW Government regarding the draft Coastal Management State Environmental Planning Policy.

2.       Write to the Minister for Planning requesting that the certification process be resumed for the Coffs Harbour Coastal Zone Management Plan 2013 under Section 55G of the Coastal Protection Act 1979.

3.       Write to the Minister for Planning requesting that the certification process be commenced for the following Coastal Zone Management Plans under Section 55G of the Coastal Protection Act 1979:

·     Pipe Clay Lake Estuary Coastal Zone Management Plan 2011;

·     Boambee / Newports Creek Estuary Coastal Zone Management Plan 2012;

·     Woolgoolga Lake Estuary Coastal Zone Management Plan 2013;

·     Willis Creek Estuary Coastal Zone Management Plan 2013;

·     Darkum Creek Estuary Coastal Zone Management Plan 2013; and

·     Coffs Creek Estuary Coastal Zone Management Plan 2015.

4.       Note that a further report will be brought back to Council following certification of the Coffs Harbour Coastal Zone Management Plan 2013 by the Minister for Planning outlining future directions for Council’s planning processes within the context of the final adopted Coastal Management Reforms.

Since that meeting, resolutions one to three have been completed and the abovementioned Coastal Zone Management Plans (CZMPs) have now been certified and gazetted, with the exception of the Pipe Clay CZMP as it was ineligible under the savings provisions of the Coastal Management Act 2016 due to its age. This report addresses resolution four and provides Council with an update on the coastal management planning process, including an update to Council’s coastal hazard and risk mapping.

In 2018, a specialised consultant was engaged to undertake a geotechnical assessment of four high coastal erosion hazard areas within the LGA (Arrawarra, Woolgoolga, Sandy Beach and Emerald Beach). This project was an action from the adopted and certified Coffs Harbour CZMP and was jointly funded by Council and the NSW Office of Environment and Heritage through the Coast and Estuary Grants Program. The findings of the assessment and report indicated that coastal hazard lines were overestimated in all four of the locations due to underlying geotechnical conditions (i.e. bedrock). A key recommendation of the report was for Council to amend its coastal erosion hazard mapping in those areas to reflect the updated geotechnical information, meaning that less properties will be affected. This mapping (which was originally adopted in 2013) has now been updated and included as Appendix C to the Coffs Harbour Coastal Zone Management Plan (Attachment 1).

The existing mapping is currently available on Council’s website by viewing the Coffs Harbour Coastal Zone Management Plan, however it is not easy to use at an individual property scale.  Making the data easily available via Council’s external online mapping tool makes the data easily accessible and also ensures transparency as the data is used to inform Planning Certificates issued under the Environmental Planning and Assessment Act 1979.

If Council elects to adopt the new CZMP with updated mapping, the data will be used to amend the Coastal Vulnerability Area in the State Environmental Planning Policy (Coastal Management) (2018). The Coastal Vulnerability Area in the SEPP is currently unmapped, and the Department of Planning and Environment have indicated that Councils are best placed to provide the mapping for this area through a planning proposal process. This hazard mapping would also underpin future controls within Coffs Harbour Development Control Plan (DCP) 2015, which would be updated in line with the SEPP amendment. A further report will be brought back to Council at a later date regarding the planning proposal, SEPP amendment and DCP controls. The planning proposal will require public exhibition.

Issues:

·    Property Notations

The main issue if Council chooses to adopt the updated hazard mapping will be a change to the number of lots that occur within the Coastal Hazard Zone as described in Council’s Coastal Hazard Zone Policy. The Coastal Hazard Zone Policy requires that a notation be placed on the planning certificates of all properties identified within the 100 year Coastal Hazard Zone. The use of updated geotechnical information to inform the updated hazard mapping has resulted in the number of lots within the updated hazard zone being reduced.

·    Placescore

The 2019 PLACESCORE report was presented to Council on 11 April 2019. Two of the top five ‘care factor’ place attributes identified by the community include elements of the natural environment and protection of the natural environment. Updates on the coastal management planning process, including Council’s coastal hazard and risk mapping, will assist Council to continue to manage coastal environments.

Options:

Council has several options available to progress this matter, including:

1.   Support the recommendations in this report and accept the updated Coastal Erosion Hazard Mapping; or

2.   Amend the recommendations in this report; or

3.   Reject the recommendations and continue using existing adopted hazard mapping which does not reflect best available information.

This report recommends Option 1.

Sustainability Assessment:

•     Environment

The updated hazard mapping represents the best available knowledge and science on climate change, sea level rise and coastal hazards; and has modelled projected impacts under immediate, 2050 and 2100 scenarios.

•     Social

The updated hazard mapping will underpin future planning controls for development within the Coastal Hazard Zone.

•     Civic Leadership

The updated Coastal Hazard Mapping and Coastal Zone Management Plan seeks to achieve the following objectives within Council’s MyCoffs Community Plan:

-     We undertake development that is environmentally, socially and economically responsible (C1.2);

-     We protect the diversity of our environment (C2.1).

•     Economic – Broader Economic Implications

There are no known broader economic implications associated with this report. There may be potential economic implications for landholders who wish to develop land within coastal hazard zones when State Environmental Planning Policy (Coastal Management) 2018 and DCP 2015 is updated to reflect new controls however this will be the subject of a future report.

•     Economic - Delivery Program/Operational Plan Implications

Nil

Risk Analysis:

The hazard mapping is a tool used to identify coastal hazard risk, which will underpin future planning controls.

Consultation:

The current adopted version of the CZMP included a detailed community / stakeholder engagement and consultation strategy for its delivery in 2013. Consultation with the community has not been recommended for the amended hazard lines, as the hazard zone is in fact being reduced, meaning less lots will be included in the zone (which will be reflected on planning certificates). In addition, the future planning proposal to amend the Coastal Vulnerability Area within the SEPP, which will also include DCP provisions, will involve community consultation.

Related Policy, Precedents and / or Statutory Requirements:

Under the Coastal Management Act 2016, Coastal Zone Management Plans will cease to have effect as of December 2021. Existing CZMPs will now need to be updated to Coastal Management Programs under the new NSW Coastal Management Framework (CM Act, SEPP, Manual and Toolkit). Reviewing and updating all of Council’s existing plans in the coming years will be undertaken as resources become available.

Implementation Date / Priority:

Immediate.

Conclusion:

The purpose of this report is to provide Council the following:

-     An update on the Coastal Management Planning Process and what actions have been completed to date.

-     An updated Coastal Zone Management Plan with amended Coastal Erosion Hazard Mapping.

-     Some preliminary information on the indicative pathway forward for updating the Coastal Vulnerability Area in the State Environmental Planning Policy (Coastal Management) 2018 and Council’s Coastal Hazard Controls in the DCP.

The updated CZMP is provided as Attachment 1 to this report. The updated erosion hazard and risk mapping is provided in Appendix C of that attachment.

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


SC19/18       Planning Proposal - Review of Height and Built Form Controls within the Coffs Harbour City Centre

Author:                        Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  SC19/18   Planning Proposal to Amend the Height and Built Form Controls within the Coffs Harbour Central Business District

ATT2  SC19/18   Draft Coffs Harbour Development Control Plan 2015 Amendment Number 11 (CBD Height Review)

ATT3  SC19/18   Gateway Determination - CBD Height Review

ATT4  SC19/18   CONFIDENTIAL Public Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.

ATT5  SC19/18   Agency Submissions  

 

Executive Summary

At its Ordinary Meeting of 11 October 2018, Council resolved to support Planning Proposal (PP_2018_COFFS_003_00) to amend the height and built form controls that apply to land within the Coffs Harbour City Centre in accordance with a building heights urban design review. Council also resolved to publicly exhibit associated changes to its Development Control Plan. Public exhibition of the Planning Proposal and draft Development Control Plan took place between 23 January and 20 February 2019.

The purpose of this report is to seek endorsement from Council to initiate a revised Planning Proposal (Attachment 1) and revised draft Development Control Plan amendment (Attachment 2) to amend the height and built form controls within the Coffs Harbour City Centre to include additional land. This will address issues raised by submissions during the public exhibition process. The submissions provide sufficient strategic merit to support the inclusion of additional land to which the Planning Proposal applies.

 

Recommendation:

That Council:

1.       Endorse and forward a revised Planning Proposal (Attachment 1) to NSW Planning and Environment, to amend the Height and Built Form Controls of Coffs Harbour Local Environmental Plan 2013 that apply to the Coffs Harbour City Centre, seeking an alteration to the Gateway Determination.

2.       Publicly exhibit a revised Planning Proposal and undertake government agency consultation subject to the terms of the altered Gateway Determination issued by NSW Planning and Environment.

3.       Publicly exhibit a revised draft Coffs Harbour Development Control Plan 2015 Amendment Number 11 (CBD Height Review) (Attachment 2) concurrently with the revised Planning Proposal.

4.       Note that a further report will be brought back to Council for consideration following public exhibition of the revised Planning Proposal and revised draft Development Control Plan.

 

Report

Description of Item:

At its Ordinary Meeting of 11 October 2018, Council considered a report on a building heights urban design review for the Coffs Harbour City Centre. At that meeting it was resolved that Council:

1.       Adopt the Coffs Harbour CBD – Review of Height and Built Form Controls Final Study Report – July 2018 (Attachment 1).

2.       Endorse and forward a Planning Proposal (Attachment 2) to amend the Height and Built Form Controls of Coffs Harbour Local Environmental Plan 2013, to NSW Planning and Environment seeking a “Gateway Determination”.

3.       Request that the Secretary of the NSW Department of Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under section 3.36(2) of the Environmental Planning and Assessment Act 1979 in respect of the Planning Proposal.

4.       Publicly exhibit the Planning Proposal and undertake government agency consultation subject to the terms of the Gateway Determination issued by the NSW Department of Planning and Environment.

5.       Publicly exhibit Draft Coffs Harbour Development Control Plan 2015 Amendment Number 11 (CBD Height Review) (Attachment 3) concurrently with the associated Planning Proposal.

6.      Note that a further report will be brought back to Council for consideration following the public exhibition of the Planning Proposal and draft Development Control Plan amendment.

A Gateway Determination for this Planning Proposal was issued by NSW Planning and Environment on 14 November 2018 (Attachment 3). Public exhibition of the Planning Proposal and draft Development Control Plan took place between 23 January 2019 and 20 February 2019.

Community submissions made to the Planning Proposal during the public exhibition process (Confidential Attachment 4) provide sufficient strategic merit to support the inclusion of additional land to which the Planning Proposal applies. A discussion on this matter is provided below in the issues section of this report. Government and agency submissions were also received (Attachment 5), however no changes to the Planning Proposal were required in response to these submissions.

The purpose of this report is to seek endorsement from Council to initiate a revised Planning Proposal to amend the height and built form controls within the Coffs Harbour City Centre with the inclusion of additional land to address submissions made during the public exhibition process. The proposed changes to the Planning Proposal require an alteration to the Gateway Determination by NSW Planning and Environment; and exhibition of the revised Planning Proposal and revised draft Development Control Plan.

Issues:

·    Land to which the Planning Proposal Applies

The Final Report on the Coffs Harbour CBD Review of Height and Built Form Controls, which informed the initial Planning Proposal, identified a ‘core area’ within the Coffs Harbour Central Business District (CBD) which would have strategic merit with an uplift in building heights and floor space ratios (refer Figure 1). The initial Planning Proposal primarily sought to increase building heights to 44m and floor space ratios to 4.5:1 within a ‘core area’ of the Coffs Harbour CBD that was unlikely to result in land use conflicts.

Public exhibition of the initial Planning Proposal attracted submissions that suggested that Council should either consider expanding the area affected by the Planning Proposal to include land located immediately to the north of the exhibited ‘core area’; or to include the entire Coffs Harbour CBD.

The inclusion of all land within the Coffs Harbour CBD for increased building heights and floor space ratios does not have merit. Land within the Coffs Harbour CBD on the western side of the Pacific Highway (excluding a small area with existing building height controls of 40m and an FSR of 4.5:1) provides a transition between commercial land uses and residential land uses. Similarly, land within the Coffs Harbour CBD to the south of the ‘core area’ provides a transition between commercial land uses and residential land uses. Retention of existing building heights and floor space ratio controls for land in these locations is recommended to preserve these transitions and to prevent land use conflicts.

The inclusion of additional land within the Planning Proposal to the north of the ‘core area’ (refer Figure 1) does, however, have sufficient strategic merit. Most of the land fronting Coffs and Duke Streets currently has building height controls of 40m and floor space ratio controls of 4.5:1. The existing controls for this land are designed to maximise the potential for future inner city living to benefit from large expanses of adjoining open space.

The initial Planning Proposal would have resulted in an unusual dip in building heights for the land between the ‘core area’ and the land fronting Coffs and Duke Streets. Extending the maximum height of buildings to 44m / 4.5:1 FSR from the ‘core area’ to Coffs and Duke Streets will provide for a better planning outcome.

Figure 1 Area Subject to the Revised Planning Proposal

·    Transport & Infrastructure

Submissions made to the initial Planning Proposal recommend that Council strategically looks at potential impacts on transport and infrastructure as a result of higher densities within the City Centre, including potential impacts on the Pacific Highway and local road network in context with the proposed bypass.

Council is currently updating its Local Growth Management Strategy and is also preparing a transport and movement strategy. The increase in densities within the City Centre that may result from amended planning controls is being taken into consideration as part of the development of such strategies to ensure that the transport network is able to cater for the projected growth; and to ensure that appropriate infrastructure is in place to service future development.

·    Local Built Form Controls

Several submissions requested removal of the proposed built form controls and that Council only apply controls to allow for increased heights and density. As discussed in a report to Council’s Ordinary Meeting of 11 October 2018, solar access and street frontage controls are necessary to facilitate built form outcomes in the City Centre that maximise development potential, yet maintain important urban amenity, such as streets with buildings which have a comfortable human scale and footpaths that have adequate sunlight during winter.

·    Place Score

In early 2019, Council undertook extensive community consultation using the Place Score placemaking tool. This ‘place experience’ measurement tool enabled residents and visitors within the Coffs Harbour Local Government Area to share what they most value in their neighbourhood and then to rate how their neighbourhood is performing against such values. The 2019 Place Score report was presented to Council on 11 April 2019.

The Coffs Harbour City Centre received a Place Score of 62, which is significantly below the NSW average of 72 for liveability. The lowest rated neighbourhood attributes for the City Centre include a lack of unusual or unique buildings and/or public space design; a lack of local employment opportunities; and a lack of local history, historic buildings or features.

The proposed changes to Council’s local planning controls contained within the revised Planning Proposal will assist in facilitating economic growth and additional employment opportunities within the City Centre; and aim to ensure that future development provides quality built form and public realm outcomes.

Options:

Council has a number of options available in relation to this matter. They include:

1.   Resolve to adopt the recommendations of this report.

2.   Resolve to undertake an alternative approach.

3.   Resolve not to adopt the recommendations of this report.

Option 1 is recommended as the suitable course of action.

Sustainability Assessment:

•     Environment

The recommendations contained within this report are unlikely to result in adverse environmental impacts.

•     Social

Social sustainability issues are addressed in the revised Planning Proposal (Attachment 1). The revised Planning Proposal and draft Development Control Plan aim to ensure that future development within the City Centre provides quality built form outcomes; retains appropriate solar access to key public spaces; and minimises amenity/visual impacts.

•     Civic Leadership

The revised Planning Proposal supports the vision and objectives of the MyCoffs Community Strategic Plan by assisting to attract people to work, live and visit in the Coffs Harbour Local Government Area; creating liveable spaces that are beautiful and appealing; and by facilitating development that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

The revised Planning Proposal aims to facilitate economic growth within the Coffs Harbour City Centre and meet the demographic needs of the Coffs Harbour Local Government Area.

•     Economic - Delivery Program/Operational Plan Implications

The recommendations contained within this report are unlikely to impact on Council’s Delivery Program or Operational Plan. The Local Environmental Plan (LEP) amendment process is to be undertaken as a business as usual process.

Risk Analysis:

By not proceeding with the recommendations contained within this report, poor development and public realm outcomes may be realised within the northern section of the Coffs Harbour City Centre. The public exhibition process required for the LEP amendment process will assist in reducing Council’s risk.

Consultation:

The community, relevant Government agencies and key stakeholders within the Coffs Harbour City Centre have been consulted during the public exhibition process for the initial Planning Proposal. Council received four submissions from the public (Confidential Attachment 4) and three agency submissions (Attachment 5). The issues raised by submissions to the Planning Proposal are addressed in the issues section of this report.

The Planning Proposal has been amended in response to the issues raised by submissions. If endorsed by Council and NSW Planning and Environment, the revised Planning Proposal and revised draft Development Control Plan will be exhibited in accordance with relevant statutory provisions and the requirements of NSW Planning and Environment as detailed in an altered Gateway Determination.

Related Policy, Precedents and / or Statutory Requirements:

Relevant policies and statutory documents have been considered in the preparation of the revised Planning Proposal and revised draft Development Control Plan, such as: North Coast Regional Plan 2036; Environmental Planning and Assessment Act 1979 and Regulation 2000; Coffs Harbour Local Growth Management Strategy; MyCoffs Community Strategic Plan; Coffs Harbour City Centre Masterplan 2031; Coffs Harbour Local Environmental Plan 2013 and Coffs Harbour Development Control Plan 2015.

Implementation Date / Priority:

Should Council resolve to support the recommendations within this report and initiate a revised Planning Proposal, an altered Gateway Determination will be sought from NSW Planning and Environment. This will allow public exhibition of the revised Planning Proposal and associated draft Development Control Plan. The anticipated timeframes for the LEP amendment process is summarised within the revised Planning Proposal (Attachment 1).

Conclusion:

The purpose of this report is to seek endorsement from Council to initiate a revised Planning Proposal to amend the height and built form controls within the Coffs Harbour City Centre to include additional land to address submissions made during the public exhibition period of the initial Planning Proposal.

The inclusion of additional land within the revised Planning Proposal has sufficient strategic merit, as the initial Planning Proposal would have resulted in an unusual dip in building heights for land within the northern section of the City Centre. The revised Planning Proposal will provide for a better planning outcome and addresses the community’s desires for the locality.

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


PDF Creator


 

PDF Creator


PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


SC19/19       Contract No. RFT-955-TO Design and Construct Solar PV Systems

Author:                        Section Leader Community Planning & Performance (Acting)

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SC19/19   CONFIDENTIAL Tender Assessment Contract RFT-955-TO Design and Construct Solar PV Systems

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

Council adopted the Renewable Energy and Emissions Reduction Plan (REERP) on 14 April 2016. The REERP details Council’s commitment to corporate targets of 100% renewable energy by 2030 and 50% reduction in emissions by 2025. A target of 25% renewable energy and emissions reduction by 2020 was also adopted on 14 April 2016.

The intent of the Solar PV Systems Project is to generate renewable energy to be used by Council’s assets, to significantly reduce emissions and to realise the savings in energy costs from this investment.  This project is particularly important as it demonstrates Council’s ongoing commitment in accordance with Council’s Sustainability and Climate Change Policies.

To achieve this objective, Council went to tender for the Design and Construct of Solar Photovoltaic (PV) System installations on 16 Council owned assets throughout the Coffs Harbour Local Government Area (LGA).

Council received ten responses and all tenderer prices received significantly exceed the projects anticipated budget.

 

Recommendation:

That Council considers tenders received for the Design and Construct Solar PV Systems RFT-955-TO, and adopt the recommendation as detailed in the confidential attachment to this report.

 

Report

Description of Item:

Council adopted the Renewable Energy and Emissions Reduction Plan (REERP) on 14 April 2016. The REERP identifies a renewable energy target of 25% to be achieved by 2020.  This target offers the possibility for Council to significantly reduce emissions and energy costs.

In order to realise these savings and achieve this target, as set out in the REERP, Council will need to commit to resourcing long-term investment in energy efficiency works and renewable energy installation.

Accordingly, Council sought proposals from suitably qualified design and construct contractors for Solar Photovoltaic (PV) System installations on sixteen (16) Council owned assets throughout the Coffs Harbour LGA.

The commissioned installations will include a combination of rooftop and/or ground mounted systems, with the tenderers required to specify not only deliverables for the projects such as design components, but to also agree to a warranty period for the system, in addition to detailed performance modelling.

The sites selected are:

1.   Woolgoolga Works Depot

2.   Coffs Harbour Works Depot

3.   Office (Block A) Coffs Harbour Community Village

4.   Cavanbah Centre

5.   Sawtell Beach Holiday Park

6.   Woolgoolga Beach Holiday Park

7.   Park Beach Holiday Park

8.   Toormina Library

9.   Woolgoolga Library

10. Coffs Harbour War Memorial Olympic Pool

11. Karangi Dam

12. Karangi Water Treatment Plant

13. Woolgoolga Water Reclamation Plant

14. Coffs Harbour Water Reclamation Plant (East)

15. Coffs Harbour Water Reclamation Plant (West)

16. Coffs Harbour Airport

The tender specifications required that provision be made in the tenderer’s design for the Solar PV Systems to be expanded as necessary.

Conforming to the requirements of Section 55 of the Local Government Act (1993), Design and Construct tenders were issued to the market with tenders closed on Wednesday, 30 January 2019.

Tender submissions were received from ten organisations, which were:

-     Australian Solar Designs

-     Autonomous Energy Pty Ltd

-     Hawking Electrical

-     Kaefer Integrated Services Pty Ltd

-     Kerfoot

-     Mega Watt Power Pty Ltd

-     Solar Depot Pty Ltd

-     Solari Energy Pty Ltd

-     Solagen Energy Pty Ltd

-     The Green Guys Group Pty Ltd

Tenders were evaluated on the following criteria:

-     Schedule of Rates

-     Demonstrated Capability and Capacity

-     Proposed Methodology and Timing

-     Quality of Components and Warranties

Issues:

All tenderer prices received significantly exceed the projects anticipated budget.

Options:

Council adopted the Renewable Energy and Emissions Reduction Plan (REERP), with a target for 2020 of 25% renewable energy and emissions reduction.

Given the necessity to complete this Design and Construct Solar PV project within the timeframe required to meet Council’s commitment to corporate targets of 100% renewable energy by 2030 and 50% reduction in emissions by 2025, the options available to Council are:

1.   Adopt the recommendation.  This would maximise the potential that the project will progress to meet Council’s desired timeline and at the lowest possible cost.

2.   Reject the recommendation.  This would require a second round of tenders to be called which would delay the project and may, or may not, achieve the desired outcome.

Sustainability Assessment:

•     Environment

The Design and Construct Solar PV project is important as it demonstrates Council’s ongoing commitment in accordance with Council’s Sustainability and Climate Change Policies.  The project will increase Council’s utilisation of renewable energy and lead to a reduction in greenhouse gas emissions.

•     Social

It is anticipated that climate change may have an impact on the community and any actions that Council undertakes will assist to minimise these impacts.

•     Civic Leadership

Council, under its adopted Climate Change and Sustainability Policies, has identified its desire to show strong leadership to the community in actions to combat climate change. The investment in solar energy demonstrates strong leadership and a commitment to set targets which act to drive significant action and change in the community.

•     Economic – Broader Economic Implications

As Council increases investment in renewables and energy efficiency there may be opportunities created for local business. The low carbon and renewable energy industries globally are large and growing and they represent an opportunity for Coffs Harbour’s economic development as Council alongside other organisations in the area adopt renewable energy sources.  Two of the tenderers were based in the Coffs Harbour region.

•     Economic - Delivery Program/Operational Plan Implications

The tender prices received are outside the anticipated budget.

Risk Analysis:

Adoption of the REERP committed Council to future financial investment in order to meet the targets and there is reputational risk if the targets are not achieved. The risk of reputational damage can be minimised by annual reporting on progress towards achieving the targets to ensure the organisation is on track.

Consultation:

The preparation of the REERP involved consultation with a wide cross section of Council personnel, energy consultants and government agencies. Consultation has involved the collection of information and data used to develop an understanding of Council’s energy usage and carbon footprint, the review of emissions targets both locally, nationally and internationally and the identification of best practice approaches in the area of emissions monitoring and reporting.

Council has appointed a Project Management Consultant who will supervise this contract to ensure appropriate coordination of the deliverables between stakeholders and the contractor, within the budgetary and time constraints.

Related Policy, Precedents and / or Statutory Requirements:

At the meeting of 14 April 2016, Council adopted the Renewable Energy and Emissions Reduction Plan (REERP), along with its associated targets of:

·    Coffs Harbour City Council will reduce its per annum corporate emissions (tonnes CO2-e) from 2010 levels by 25% by 2020 and by 50% by 2025.

·    Coffs Harbour City Council energy use to consist of 25% renewables by 2020, 50% renewables by 2025 and 100% renewables by 2030.

- Sustainability Policy

- Climate Change Policy

The calling, receiving and reviewing of tenders was carried out in accordance with Section 55 of the Local Government Act 1993, and Part 7 Tendering of the Local Government (General) Regulations 2005.

Tendering procedures were carried out in accordance with the tendering guidelines. 

Implementation Date / Priority:

The desired project completion timeframe is March 2020, dependent upon finalisation of the tender process including negotiation with the successful tenderer.

Conclusion:

By committing to the Solar PV Systems Project, Council is demonstrating resourcing of long-term investment in energy efficiency works and renewable energy installation which will deliver ongoing financial savings for Council