Ordinary Council Meeting Minutes                                                          11 April 2019

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 11 April 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Nil.

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Disclosure of Interest

Councillor

Items

Type of Interest

 

 

 

Cr Michael Adendorff

SC19/14 - Development Application No. 0456/18DA - Residential Subdivision, Lot 6 DP 252223 & Lot 6 DP 1140702, Pacific Highway, Moonee Beach

Non-Pecuniary - Significant Conflict as has acted in litigation against the applicant in the past, but no ongoing retainer.

Apologies

No apologies.

 

LEAVE OF ABSENCE

2019/55

Resolved (Cr Keith Rhoades / Cr John Arkan)

That leave of absence as requested from Councillor Cecato be approved.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

No public address.

 

 

Public forum

No public forum.

 

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

 

Confirmation of Minutes

2019/56

Resolved (Cr John Arkan / Cr Michael Adendorff)

That the minutes of the Ordinary Meeting held on 28 March 2019 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Reports

 

GM19/10         Model Codes - Code of Conduct and Code of Meeting Practice

 

Executive Summary

The Office of Local Government (OLG) have recently released model policies for the following:

 

·     Model Code of Conduct for Local Councils in NSW 2018 (Model Code of Conduct)

·     Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW 2018 (Model Conduct Procedures)

·     Model Code of Meeting Practice for Local Councils in NSW 2018 (Model Code of Meeting Practice)

 

The Local Government Act 1993 (the Act) requires that Council’s Draft Code of Meeting Practice (based of the model) be placed on public exhibition.  There is no requirement for Council’s Code of Conduct and Procedures to go on exhibition and Council can not alter the provisions within the Model Code and Procedures.

 

2019/57

Resolved (Cr Tegan Swan / Cr John Arkan)

That Council:

1.      Adopt the Code of Conduct Policy and Procedures for the Administration of the Code of Conduct, noting the provisions contained within the documents are to apply to Councillors, council staff, delegates of council, members of advisory committees and volunteers.

2.      Place the draft Code of Meeting Practice on public exhibition for at least 28 days and provide the community at least 42 days in which to comment on draft code in accordance with section 361 of the Local Government Act 1993.

2.1.   If nil submissions are received by 26 May 2019 (that being the conclusion of the exhibition and comment period) acknowledge that the advertised draft Code of Meeting Practice will be Council’s adopted Code of Meeting Practice, effective on and as from 26 May 2019; or

2.2.   Should submissions regarding the draft Code of Meeting Practice be received by 26 May 2019, a further report be prepared and submitted for Council’s consideration outlining the details of any submissions received.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Notices of Motion – Business Services

 

NOM19/03      Expanding the Environmental Levy’s Major Strategic Program themes to include Environmental Health and Water Quality Testing

2019/58

Resolved (Cr Sally Townley / Cr John Arkan)

The CHCC Environmental Levy's Major Strategic Project themes be expanded to include Environmental Health and Water Quality testing.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Communities

 

SC19/13          PlaceScore Report 2019

 

Executive Summary

PLACESCORE is a ‘place experience’ measurement tool that lets communities across Australia share what they most care about. Council has purchased a PLACESCORE assessment for the Local Government Area (LGA) to assist with preparing the vision for the Coffs Future Transport Strategy. This involved community engagement via online and face to face surveys between November 2018 and February 2019. A total of 2,075 responses were collected during the research.

The purpose of this report is to present the PLACESCORE Neighbourhood Community Insights Report – March 2019 (Attachment 1) for notation and use by Council. The 2019 PLACESCORE results will inform the preparation of the Coffs Future Transport Strategy. However, they also provide valuable information which can be used across Council in diagnosing problems, identifying priorities and measuring change in key places and precincts across the LGA.

 

2019/59

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council note the PLACESCORE Neighbourhood Community Insights Report – March 2019 (Attachment 1).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

At 5:05 pm, Cr Michael Adendorff left the meeting.

 

 

SC19/14          Development Application No. 0456/18DA - Residential Subdivision, Lot 6 DP 252223 & Lot 6 DP 1140702, Pacific Highway, Moonee Beach

 

Executive Summary

This report provides an assessment of Development Application 0456/18DA for a residential subdivision involving 30 residential lots, a public reserve and new roads at Lot 6, DP 252223 and Lot 6, DP 1140702, Pacific Highway, Moonee Beach.

At its meeting of 12 October 2017, Council adopted the ‘Development Applications - Consideration by Council Policy’, which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use; and

-     Major environmental issues.

Following public exhibition of the application Council received twenty-two (22) submissions. Accordingly, this matter is reported to Council for determination due to ‘significant public interest and community input’.

 

2019/60

Resolved (Cr Denise Knight / Cr John Arkan)

That Council:

1.       Approve Development Application 0456/18DA for a Residential Subdivision at Lot 6, DP 252223 and Lot 6, DP 1140702, Pacific Highway, Moonee Beach subject to the conditions in Attachment 3.

2.       Advise persons who made a submission on Development Application 0456/18DA of Council’s decision.

3.       Write to the RMS seeking they investigate another entry and exit on to the highway, for the broader development precinct, to reduce the traffic flow through the Moonee Village to the south.

 

For:         Crs Knight, Amos, Arkan, Rhoades

Against:  Crs Swan and Townley

Carried

 

 

At 5:08 pm, Cr Michael Adendorff returned to the meeting.

 

 

 

 

SC19/15          Development Application No. 0400/18DA - Subdivision (8 Lots), Lot 913 DP 1125679, 76A-76B Crossmaglen Road, Bonville

 

Executive Summary

This report provides an assessment of Development Application 0400/18DA for an eight (8) lot large lot residential subdivision at Lot 913, DP 1125679, 76A-76B Crossmaglen Road, Bonville.

The development application received significant public interest and community input.

Accordingly, this matter is reported to Council for determination in accordance with Council’s ‘Development Applications – Consideration by Council Policy’, adopted on 12 October, 2017. 

 

2019/61

Resolved (Cr John Arkan / Cr Michael Adendorff)

That Council:

1.       Approve Development Application 0400/18DA for an eight (8) lot rural residential subdivision at Lot 913 DP 1125679, 76A-76B Crossmaglen Road, Bonville subject to the conditions provided in Attachment 2.

2.       Advise persons who made a submission on Development Application 0400/18DA of Council’s decision.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

SC19/16          Draft Ayrshire Park Boambee Masterplan

 

Executive Summary

Ayrshire Park is located at the corner of Ayrshire Park Drive and Middle Boambee Road at Boambee, approximately 10 kilometres southwest of the Coffs Harbour city centre.

The park was created in the early 1980s following the donation of the land by the Hull-Moody family to Coffs Harbour City Council. The park has been developed and managed by the Ayrshire Park Section 355 Facility Management Committee.

A Draft Ayrshire Park Boambee Masterplan has been prepared to guide future improvements to the park with the aim to enhance utilisation and optimise its overall recreational, environment and visual attributes. The Draft Ayrshire Park Boambee Masterplan is conceptual only and does not provide detailed design. The purpose of this report is to seek Council approval to place the Draft Ayrshire Park Boambee Masterplan on public exhibition for a period of 42 days for broader community comment.

 

2019/62

Resolved (Cr John Arkan / Cr Paul Amos)

That Council:

1.       Endorse and publicly exhibit the Draft Ayrshire Park Boambee Masterplan (Attachment 1) for a minimum period of 42 days.

2.       Consider a further report outlining the outcomes of the public exhibition period.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

 

QUESTIONS ON NOTICE

No questions on notice.

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

Close of Meeting

The Meeting closed at 5.10pm.

Confirmed:  9 May 2019

 

 

...................................................

Denise Knight

Mayor