Ordinary Council Meeting Minutes                                                       14 March 2019

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 14 March 2019 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Acting Director Business Services and Executive Assistant

 

Leave of Absence  Nil

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Denise Knight

SC19/08 Draft Bonville and Pine Creek Coastal management Program

Non-Pecuniary - Less Than Significant Conflict as her residence sits on Bonville / Pine Creek.

 

Apologies

2019/31

Resolved (Cr Tegan Swan / Cr Sally Townley)

That an apology received from Councillor Jan Strom for unavoidable absence be received and accepted.

 

The Motion on being put to the meeting was carried unanimously.

Carried

2019/32

Resolved (Cr George Cecato / Cr Sally Townley)

That leave of absence as requested from Councillor John Arkan be approved.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

No public addresses.

Public forum

No public forums.

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

Confirmation of Minutes

2019/33

Resolved (Cr Michael Adendorff / Cr Sally Townley)

That the minutes of the Ordinary Meeting held on 28 February 2019 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Business Services

 

BS19/11          Monthly Financial Performance Report for the Month Ended 31 January 2019

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 January 2019.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $46.8M with the actual year to date being $52.2M.  The surplus result will reduce over the course of the year as Council delivers services to the community.

The explanation of year to date variances is contained within the Income Statement commentary under Variance Comments for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.  Capital revenue had a negative income primarily due to accrual reversals for grant income on major capital projects, the variances are timing differences which will decrease over the coming months.

The capital expenditure target for the current financial year is $92.9M with $28.9M expended to the end of January.

2019/34

Resolved (Cr Michael Adendorff / Cr George Cecato)

That Council note the Monthly Financial Performance Report for 31 January 2019.

 

The Motion on being put to the meeting was carried unanimously.

Carried

Directorate Reports - Sustainable Communities

 

SC19/05          Draft Coffs Harbour Local Growth Management Strategy - Strategic Approach

 

Executive Summary

In August 2013, Council commenced a review and update of its Local Growth Management Strategy to ensure that it continues to meet the needs of Coffs Harbour and its residents moving forward to 2036. In 2015, Council endorsed a scope for the Local Growth Management Strategy review process.

The release of the North Coast Regional Plan in 2017 has required an alteration to the scope for the Local Growth Management Strategy review process to ensure that the directions and actions contained within the Regional Plan are satisfied. The revised scope for the review process comprises the preparation of one Local Growth Management Strategy with various chapters relating to land use types within the Coffs Harbour Local Government Area (LGA). Each of the separate land use chapters will be reported to Council individually, as they are completed.

The purpose of this report is to seek Council’s endorsement of a revised scope for the Local Growth Management Strategy review process and endorsement to publicly exhibit the first four introductory chapters of the draft Strategy containing the ‘Strategic Approach’ for growth within the Coffs Harbour LGA to 2036.

 

Motion (Cr Tegan Swan / Cr Sally Townley)

That Council:

1.       Endorse the revised scope for the Coffs Harbour Local Growth Management Strategy review process.

2.       Endorse the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 (Attachment 1).

3.       Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 for a minimum period of 28 days.

4.       Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4.

 

Amendment

 

(Cr Paul Amos

That Council:

1.       Endorse the revised scope for the Coffs Harbour Local Growth Management Strategy review process.

2.       Endorse the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 (Attachment 1).

3.       Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 together with Chapters 5 to 7 for a minimum period of 28 days.

4.       Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 7.

The AMENDMENT lapsed in the absence of a seconder.

2019/35

Resolved (Cr Tegan Swan / Cr Sally Townley)

That Council:

5.       Endorse the revised scope for the Coffs Harbour Local Growth Management Strategy review process.

6.       Endorse the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 (Attachment 1).

7.       Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4 for a minimum period of 28 days.

8.       Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapters 1 to 4.

 

For:         Crs Knight, Adendorff, Cecato, Rhoades, Swan and Townley

Against:    Cr Amos

Carried

 

 

 

SC19/06          Draft Coffs Harbour Development Control Plan 2015 – Amendment No.8 (Housekeeping 3)

 

Executive Summary

Coffs Harbour Development Control Plan 2015 (‘DCP 2015’) came into force on 29 September 2015 and gives effect to Coffs Harbour Local Environmental Plan 2013 (‘LEP 2013’).

The purpose of this report is to undertake Council’s third housekeeping review of DCP 2015, to support the ongoing effective implementation of the DCP by making it clearer and easier to use.

The proposed housekeeping amendments include updates to address minor anomalies within DCP 2015 and Moonee Release Area Development Contributions Plan 2017 (‘Contributions Plan’) as a result of the making of Coffs Harbour LEP 2013 (Amendment 8) – Deferred Areas.

The proposed housekeeping amendment also includes updates to Chapter E1 Biodiversity, Preservation of Vegetation Map, DCP Maps, Appendix 2 – Guideline for Preparing Vegetation Management Plans and Appendix 3 – Landscaping Species and Undesirable Weed Species. It also includes the addition of a Schedule of Amendments to the DCP.

This report seeks Council’s endorsement to publicly exhibit draft amendments to DCP 2015 and the Contributions Plan as shown in Attachment 1 and 2.

2019/36

Resolved (Cr Paul Amos / Cr George Cecato)

That Council:

1.         Endorse and publicly exhibit draft Coffs Harbour Development Control Plan 2015 – Amendment No.8 (Housekeeping 3) (Attachment 1) and draft Moonee Release Area Development Contributions Plan 2017 (Attachment 2) for a minimum period of 28 days.

2.         Consider a further report, outlining the outcomes of the public exhibition of draft Coffs Harbour Development Control Plan 2015 – Amendment No.8 (Housekeeping 3) and draft Moonee Release Area Development Contributions Plan 2017.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/07          Northern Beaches Multi-Purpose Centre

 

Executive Summary

At its Ordinary Meeting of 27 September 2018, Council endorsed the Coffs Harbour Indoor Sports Study which provided recommendations for both existing and future indoor facility requirements within the local government area.

At this meeting, Council also resolved to move forward with planning to a development application stage in view of being spade ready for any funding opportunities to provide a two court facility at the proposed West Woolgoolga Sports Complex to meet current and future demand for the Northern Beaches area.

The Northern Beaches Multi-Purpose Centre is strongly supported by the Northern Beaches community and accordingly, this report outlines projected costs for Council’s notation.

2019/37

Resolved (Cr Tegan Swan / Cr Michael Adendorff)

That Council

1.         Note the report on the projected costs for the Northern Beaches Multi-Purpose Centre Stages 1 & 2.

2.         Note that to move forward to development application stage (CTP1) will incur costs of approximately $60,000 with a funding source to be identified at the next quarterly budget review.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/08          Draft Bonville and Pine Creek Coastal Management Program

 

Executive Summary

The objective of this report to seek Council’s endorsement of the draft Bonville and Pine Creek Coastal Management Program (Attachment 1) for exhibition.

The draft Bonville and Pine Creek Coastal Management Program has been prepared under the Coastal Management Act 2016, with the primary purpose being to set out the long-term strategy for the coordinated management of land within the coastal zone in order to meet local needs.

2019/38

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council:

1.         Endorse the draft Bonville and Pine Creek Coastal Management Program (Attachment 1) and place it on exhibition for a period of at least 28 days seeking feedback to enable Council’s final determination on this matter.

2.         Note that a further report will be brought back to Council for consideration following the public exhibition of the draft Bonville and Pine Creek Coastal Management Program.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC19/09          Development Application No. 0402/19DA - Rural Dual Occupancy (Detached) - Lot 100 DP 1169297, 133-133a Mackays Road, Coffs Harbour

 

Executive Summary

The purpose of this report is to provide an assessment of Development Application 0402/19DA for a Dual Occupancy (Detached) at Lot 100 DP 1169297, 133-133A Mackays Road, Coffs Harbour, with a recommendation that the application be approved.

At its meeting of 12 October 2017, Council adopted Development Applications – Consideration by Council – Policy which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies the development standard by more than 10%;

-     Significant land use;

-     Major environmental issue(s).

The development application is reported to Council for determination because it proposes to vary a development standard in the Local Environmental Plan by more than 10%.

2019/39

Resolved (Cr George Cecato / Cr Sally Townley)

That Council:

1.         Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the minimum separation distance between dwellings under Clause 4.2E of Coffs Harbour Local Environmental Plan 2013.

2.         Approve Development Application No. 0402/19 for Dual Occupancy (Detached) at Lot 100 DP 1169297, No. 133-133A Mackays Road, Coffs Harbour, subject to the conditions provided in Attachment 3.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – Sustainable Infrastructure

 

NOM19/02      Installation of Continuous Deflection Separation Pollution Control Units

2019/40

Resolved (Cr Paul Amos / Cr Sally Townley)

"That Council prepare a report on installing Continuous Deflection Separation pollution control units (CDS) on all six major stormwater outlets feeding to the Coffs Harbour Creek."

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI19/06           Traffic Committee Meeting Nos. 1/2019 & 2/2019

 

Executive Summary

The Local Traffic Committee (LTC) Meeting minutes are presented to Council for information.

Since the previous LTC report to Council there has been one electronic meeting which considered one event item, and one regular meeting considering twelve items, of which eight were regulatory in nature, and four were event-related. 

All recommendations were of a minor nature and were therefore approved under the delegated authority issued by Council. The report lists the minutes for Council to note.

2019/41

Resolved (Cr George Cecato / Cr Michael Adendorff)

That Council note the Minutes of the Local Traffic Committee Meetings of 23 January 2019 and 7 February 2019, and that the actions contained in the minutes have been authorised in accordance with the delegations issued by Council.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

questions on notice

No questions on notice.

Matters of an Urgent Nature

 

 

MUN19/04      Coffs Harbour Bypass - Noise Contours Build Report

 

Cr Keith Rhoades advised that he has become aware of a Noise Contours – Build Report dated August 2018 regarding the Coffs Harbour Bypass, the report identifies that up to 900 properties would be adversely affected by noise from the bypass.

 

 

Motion

2019/42

Resolved (Cr Keith Rhoades / Cr Sally Townley)

That the Matter of an Urgent Nature, MUN19/04, be dealt with as a matter of great urgency as per Clause 5.7.1 of Council’s Code of Meeting Practice.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Motion

2019/43

Resolved (Cr Keith Rhoades / Cr Sally Townley)

1.       That Coffs Harbour City Council urgently requests the Hon Melinda Pavey MP Minister for Roads or her representative to release details of effected properties identified in the Noise Contours – Build report dated August 2018 immediately.

2.       Should the Minister or her representative fail to answer the above request by close of business on Wednesday 20 March 2019 that the Coffs Harbour City Council can only assume the drawings and maps exist and has a potential impact on in excess of 900 properties.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Close of Meeting

The Meeting closed at 5.53pm.

 

Confirmed:  28 March 2019

 

 

 

...................................................

Denise Knight

Mayor