Ordinary Council Meeting Minutes                                                  6 December 2018

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 6 December 2018 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Tegan Swan, Cr Sally Townley

STAFF:                    Acting General Manager, Director Sustainable Infrastructure, Director Sustainable Communities and Executive Assistant

 

Leave of Absence  Cr Strom

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Disclosure of Interest

No disclosures of interest.

Apologies

2018/266

Resolved (Cr George Cecato / Cr Sally Townley)

That an apology received from Councillor Rhoades for unavoidable absence be received and accepted.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

Time

Speaker

Item

5.00pm

John Lawler

Chairman Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee

(Geoff Parker – Technical)

For BS18/73 Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee – Final Report – Enhancements for the Coffs Harbour Regional Boat Ramp Precinct

5.05pm

Peter Wardman

Against BS18/74 Coffs Harbour Regional Airport Governance and Management Options – Stage 2 Evaluation Report

5.10pm

Martin Wells

(Chairman – Coffs Harbour Chamber of Commerce)

For BS18/74 Coffs Harbour Regional Airport Governance and Management Options – Stage 2 Evaluation Report

5.15pm

Lee Priestley

Against SC18/45 Draft Coffs Harbour Local Growth Management Strategy Chapter 5 – Rural Lands

 

Public forum

No public forums.

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

Confirmation of Minutes

2018/267

Resolved (Cr John Arkan / Cr George Cecato)

That the minutes of the Ordinary Meeting held on 22 November 2018 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Business Services

 

BS18/73          Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee - Final Report - Enhancements for the Coffs Harbour Regional Boat Ramp Precinct

 

Executive Summary

On 12 April 2018 Council, as Corporate Manager of the Coffs Coast State Park Trust, considered a report in response to representations from a collective of interested stakeholders under the banner of the Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee (CHRBRPEC).  The CHRBRPEC had approached Council with a vision for the “creation of a first-class boat ramp precinct, that provides a safe launching, retrieval, and parking for trailered water craft, supplemented by a recreational area that has an amenities block, fish and boat cleaning facilities, for use by the local community and visitors to our beautiful coast”.  The vision focussed upon three main themes of safety, economic benefit and recreational amenity and established 11 key desired outcomes.

On 12 April 2018 Council resolved:

That Council, as Corporate Manager of the Coffs Coast State Park Trust, provides in principle support for the vision of the Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee and works with the Committee in the development of a concept plan for the precinct.

The CHRBRPEC undertook to provide Council, prior to the end of 2018, with an analysis of the precinct and prepare a concept plan that reflects the CHRBRPEC’s vision and key desired outcomes.  This report presents the CHRBRPEC’s Final Report – Enhancements for the Coffs Harbour Regional Boat Ramp Precinct (Attachment 1) and CHRBRPEC Concept Plan (Attachment 2).

2018/268

Resolved (Cr John Arkan / Cr Paul Amos)

That Council:

1.         Note the report and concept plan provided by the Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee (CHRBRPEC).

2.         Note the land based desired outcomes contained within the CHRBRPEC report in the preparation of the draft Plan of Management and any master planning for the Jetty4Shores.

3.         Engage with the Marine Infrastructure Development Office (MIDO) to include the maritime enhancements within MIDO’s development priorities.

4.         Actively lobby the State and Federal Governments to obtain their support for funding of ramp precinct enhancements.

5.         Support the establishment of, and actively participate in, a Regional Boat Ramp Precinct Working Group, with representatives of the Department of Premier and Cabinet, Coffs Harbour City Council, MIDO, Department of Industry - Crown Lands, the CHRBREC and other representatives as appropriate, to monitor and facilitate the progress in delivering ramp precinct enhancements and report on progress to Council and the relevant Minister every six months until complete.

6.         Thank the CHRBRPEC for their efforts and valued input.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS18/74          Coffs Harbour Regional Airport Governance and Management Options - Stage 2 Evaluation Report

 

Executive Summary

At its meeting on 23 November 2017, Council endorsed the undertaking of an options study to inform consideration of future governance and management options for Coffs Harbour Regional Airport (CHRA).

At its meeting on 28 June 2018, Council considered the report from the consultants. Council resolved to further investigate three models and seek valuation information to inform Council’s decision making.

The consultants have now submitted a further report (Confidential Attachment 1) exploring the three models and they have also included valuation information to assist in Council’s understanding of the financial consideration of the models.

The report recommends that the Airport Lease model is the most appropriate model to be implemented at CHRA.  By its nature, the model would create separation of operational and ongoing funding responsibility, deliver a financial windfall, and the opportunity to partner with a financially capable investor. Embarking on a controlled staged process gives Council the opportunity to withdraw if it is not satisfied with the early indications and adopt a full contract management model as a fall back.

In addition to the most recent consultant’s report, Council officers have been exploring the approach and outcomes of one recent airport lease arrangement being for the Sunshine Coast Airport in December 2017. The outcomes for Sunshine Coast Regional Council have been overwhelmingly positive.

The way forward recommended by officers is to progress the next stages of preparation and due diligence, and to undertake an expression of interest to formally test the market for an airport lease for Coffs Harbour Airport.  The outcome of the expression of interest will be reported to Council for consideration.  It should be noted that much of the preparation and due diligence work will also be required if Council, following the expression of interest, were to fall back to a full contract management option.

2018/269

Resolved (Cr George Cecato / Cr Denise Knight)

That Council:

1.         Progresses the Airport Lease model for the Coffs Harbour Airport to the next stages of preparation and due diligence, and undertake an expression of interest.

2.         Endorse the procurement of independent expert advisors to assist with advancing the airport lease process.

3.         Note that a further report on the outcome of the expression of interest will be provided to Council for consideration.

For:         Crs Knight, Adendorff, Amos, Arkan, Cecato and Swan

Against:  Cr Townley

Carried

 

 

Directorate Report – sustainable communities

 

SC18/45          Draft Coffs Harbour Local Growth Management Strategy Chapter 5 - Rural Lands

 

Executive Summary

In August 2013, Council commenced a review and update of its Local Growth Management Strategy to ensure that it meets the needs of Coffs Harbour and its residents moving forward to 2036. This report relates to a review of rural lands within the Coffs Harbour Local Government Area (LGA), which has been undertaken as part of the broader update of Council’s Local Growth Management Strategy.

The initial stages of the rural lands review process included the preparation of an issues and options paper for rural lands; preparation of a policy directions paper, and extensive community consultation. In 2015, Council endorsed the engagement of consultants to prepare a draft Rural Lands Strategy for Coffs Harbour as part of the second stage of the rural lands review process. Further, in November 2016, Council resolved to appoint a Section 355 Agricultural Advisory Committee to provide advice towards the preparation of a draft Rural Lands Strategy.

Through a Notice of Motion in November 2017, Council also resolved to prepare a draft report to explore feasible mitigation measures in relation to Intensive Plant Agriculture to support sustainable land use and reduce land use conflicts within the Coffs Harbour LGA.

The purpose of this report is to seek Council’s endorsement to publicly exhibit Chapter 5 – Rural Lands (Attachment 1) of the draft Local Growth Management Strategy and an associated discussion paper relating to Intensive Plant Agriculture (Attachment 2).

 

Motion (Cr Tegan Swan / Cr John Arkan)

That Council:

1.         Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands until the end of February 2019.

2.         Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands.

3.         Bring the Intensive Plant Agricultural Discussion Paper back to the Agricultural Advisory Committee for further consultation with a final timeline of March 2019.

4.         That the Intensive Plant Agricultural Discussion Paper be put on public exhibition after the further consultation with the Agricultural Advisory Committee.

 

Amendment

 

(Cr Sally Townley / Cr Paul Amos)

That Council:

1.       Exhibit the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands (Attachment 1) and Intensive Plant Agriculture Discussion Paper (Attachment 2).

2.       Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands and Intensive Plant Agriculture Discussion Paper for a minimum period of 28 days.

3.       Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands and Intensive Plant Agriculture Discussion Paper.

4.       Bring the Intensive Plant Agricultural Discussion Paper back to the Agricultural Advisory Committee for further consultation.

 

Motion put

2018/270

Resolved (Cr John Arkan)

That the motion be put.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Amendment

 

(Cr Sally Townley / Cr Paul Amos)

That Council:

1.       Exhibit the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands (Attachment 1) and Intensive Plant Agriculture Discussion Paper (Attachment 2).

2.       Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands and Intensive Plant Agriculture Discussion Paper for a minimum period of 28 days.

3.       Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands and Intensive Plant Agriculture Discussion Paper.

4.       Bring the Intensive Plant Agricultural Discussion Paper back to the Agricultural Advisory Committee for further consultation.

For:         Cr Townley

Against:  Crs Knight, Adendorff, Amos, Arkan, Cecato and Swan

The AMENDMENT on being put to the meeting was LOST.

2018/271

Resolved (Cr Tegan Swan / Cr John Arkan)

That Council:

1.         Proceed to community engagement through public exhibition of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands until the end of February 2019.

2.         Note that a further report will be brought back to Council for consideration of the draft Coffs Harbour Local Growth Management Strategy – Chapter 5 Rural Lands.

3.         Bring the Intensive Plant Agricultural Discussion Paper back to the Agricultural Advisory Committee for further consultation with a final timeline of March 2019.

4.         That the Intensive Plant Agricultural Discussion Paper be put on public exhibition after the further consultation with the Agricultural Advisory Committee.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Reports

 

GM18/34         Council Committees - Appointment of Members

 

Executive Summary

Nominations for Council Committee members require approval by Council.  This report is seeking Council endorsement of committee nominations.

2018/272

Resolved (Cr Paul Amos / Cr Sally Townley)

That Council appoints:

1.         Kerry Pritchard to the Lowanna Hall Management Committee.

2.         Bec Neal to the Toormina Community Centre Management Committee.

3.         Kate Sibio to the Eastern Dorrigo Showground and Community Hall Facility Management Committee.

4.         Tony Ross to the Floodplain Risk Management Committee.

5.         Gabrielle Pietrini to the Environmental Levy Grants Program Panel.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM18/35         New Council Policies and Delegation

 

Executive Summary

The purpose of policy is to document Council’s intent, commitment and/or a position on a particular topic as well as ensure transparency and accountability in local government.  This report presents three policies for Council adoption.

This report also seeks Council resolution to nominate Council’s qualified Native Title Managers as required by Section 8.8 of the Crown Land Management Act 2016 and notify the Minister for Lands and Forestry.

2018/273

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council:

1.         Adopts the following new policies:

1.1      Information Security and Management Policy.

1.2      Legislative Compliance Policy.

1.3      Payment Card Industry Data Security Standard Policy.

2.         Nominate Mark Griffioen (Group Leader Financial Services and Logistics), Wendy Sharpe (Section Leader Logistics) and Jason Bailey (Manager Holiday Parks and Reserves) as its Native Title Managers.

3.         Give notice to the Minister for Lands and Forestry of the contact details of Mark Griffioen (Group Leader Financial Services and Logistics), Wendy Sharpe (Section Leader Logistics) and Jason Bailey (Manager Holiday Parks and Reserves) as its Native Title Managers, in accordance with Section 8.8 of the Crown Land Management Act 2016.

The Motion on being put to the meeting was carried unanimously.

Carried

 

GM18/36         2018 Code of Conduct Complaint Statistic Report

 

Executive Summary

This report tables Council’s Code of Conduct (CoC) complaint statistics report, which is required to be presented to Council in accordance with the Office of Local Government’s (OLG) Procedures for Administration of Model Code of Conduct.

2018/274

Resolved (Cr George Cecato / Cr Paul Amos)

That Council note the 2018 Code of Conduct Complaints report.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM18/37         Committee/Panel - Appointment of Councillor

 

Executive Summary

Following Cr Tegan Swan becoming Deputy Mayor in September, this report seeks to nominate councillor/s as the alternate member on the Northern Regional Planning Panel (NRPP) – previously known as the Joint Regional Planning Panel -  and the General Manager’s Performance review panel.

2018/275

Resolved (Cr John Arkan / Cr Sally Townley)

That Council:

1.         Nominate Cr Cecato to be the alternate Councillor representative on the Northern Regional Planning Panel.

2.         Nominate Cr Amos as the Councillor representative on the General Manager’s Performance Review Panel.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Motion

2018/276

Resolved (Cr Denise Knight / Cr Paul Amos)

That item GM18/38 City Centre Master Plan Committee be deferred to closed meeting for confidential discussion.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Business Services

 

BS18/72          Coffs Coast State Park Trust Special Purpose Financial Report and Audit 2017-18

 

Executive Summary

The purpose of this report is to provide Council with the Coffs Coast State Park Trust’s final audited Special Purpose Financial Statements for year ended 30 June 2018.  A copy of the Trust’s audited Special Purpose Financial Report is attached.

2018/277

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council receive and adopt the audited Special Purpose Financial Report for 2017-18 for the Coffs Coast State Park Trust.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Communities

 

SC18/44          Draft Coffs Harbour Local Growth Management Strategy Strategic Approach

 

Executive Summary

In August 2013, Council commenced a review and update of its Local Growth Management Strategy to ensure that it continues to meet the needs of Coffs Harbour and its residents moving forward to 2036. The initial stages of the review process included the preparation of a Land Capacity Assessment Audit; the development of Issues and Options Papers for residential and rural land uses; and extensive community consultation.

In 2015, Council endorsed a scope for the Local Growth Management Strategy review process; and in 2016 subsequently endorsed the engagement of consultants to prepare a new Residential Lands Strategy and Rural Lands Strategy for Coffs Harbour. 

The release of the North Coast Regional Plan 2036 in 2017 has required an alteration to the scope for the Local Growth Management Strategy review process to ensure that the directions and actions contained within the North Coast Regional Plan are satisfied.

The revised scope for the review process comprises the preparation of one Local Growth Management Strategy with various chapters relating to land use types within the Coffs Harbour LGA. The review process will also include a review of the introductory chapters of the Local Growth Management Strategy. Each of the separate land use chapters will be reported to Council in stages as they are prepared.

The purpose of this report is to seek Council’s endorsement of a revised scope for the Local Growth Management Strategy review process; as well as endorsement to publicly exhibit the first four chapters of the draft Strategy containing the ‘Strategic Approach’ for growth within the Coffs Harbour LGA to 2036.

2018/278

Resolved (Cr Paul Amos / Cr John Arkan)

1.         That Council defer item SC18/44 to allow Chapters 1—4 of the Coffs Harbour Local Growth Management Strategy so as to be considered in context with Chapters 5 Rural Lands, 6 large lot residential lands and 7 residential lands.

2.         That Councillors receives a further briefing on the outcomes expected to be achieved by the strategies in relation to rural, large lot residential and residential lands.

For:         Crs Knight, Adendorff, Amos, Arkan, Cecato and Swan

Against:  Cr Townley

Carried

 

SC18/46          Coffs Harbour Jetty Foreshores Precinct - NSW Government Consultation Process Update

 

Executive Summary

On 22 February 2018, Council endorsed a proposal by the NSW Government to undertake community and stakeholder engagement towards the development of a master plan for the Coffs Harbour Jetty Foreshores Precinct. Consultation was undertaken by consultants over five months.

A Consultation Report has now been provided to the community outlining the findings and recommendations of the State government process to date and providing a Preliminary Concept Plan for the precinct (Attachment 1).

The purpose of this report is for Council to acknowledge the outcomes of the process, and to resolve to engage with the State government in the next stage of their process to develop a master plan for the precinct.

2018/279

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council:

1.         Note the outcomes of the NSW Government’s community engagement exercise outlined in the ‘Coffs Opportunity - GHD Community and Stakeholder Consultation Outcomes Report - October 2018 (Attachment 1).

2.         Continue to engage with the NSW Government in the next stage of their process to develop a master plan for the Coffs Harbour Jetty Foreshores Precinct.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC18/47          Coffs Future Transport Strategy - Project Scope

 

Executive Summary

Council is currently preparing a Coffs Future Transport Strategy, which will follow the ‘best practice’ approach of integrating with land use planning and adopting contemporary approaches to planning and designing our road and street networks.  The Strategy is being prepared in partnership with Transport for NSW to align with regional strategies and to coordinate with State Government funding programs.

The purpose of this report is to inform Council of the project scope for the preparation of a transport strategy that aligns with Transport for NSW’s preferred approach and is based on contemporary national guidelines for integrated transport and land use planning.

2018/280

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council note the project scope detailed within this report for the preparation of the Coffs Future Transport Strategy.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC18/48          Sustainability Advisory Committee

 

Executive Summary

At its meeting of 10 May 2018, Council considered a Notice of Motion and resolved to establish a Sustainability Advisory Committee.

Extensive research and analysis has been undertaken, which draws on case studies from other councils, Council’s existing sustainability policy, as well as staff feedback, to consider the options for establishing a viable and effective committee.

Sustainability is a priority issue for Council.  This is reinforced by the suite of adopted plans and strategies that address sustainability matters together with the existence a number of s355 advisory committees that Council has in operation which already deal with principles of sustainability consistent with Council’s Sustainability Policy.  Accordingly, given the breadth of focus of ‘sustainability’ as a topic, it appears challenging to establish a singular Sustainability Advisory Committee, particularly in the absence of a defined goal that is not already being addressed by Council.

2018/281

Resolved (Cr Sally Townley / Cr Tegan Swan)

That staff prepare draft terms of reference for a Sustainability Advisory Committee, with the understanding that the Committee’s role would be provision of advice and feedback on key Council actions arising from the Sustainability Policy, the Biodiversity Action Strategy and the Renewable Energy and Emissions Reduction Plan.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI18/25           Traffic Committee Meeting Nos. 6/2018 & 7/2018

 

Executive Summary

The Local Traffic Committee (LTC) Meeting minutes are presented to Council for information. There were two electronic meetings considered nine items, seven were regulatory in nature, and two were events. Two of the regulatory items were deferred pending further investigation. All recommendations were of a minor nature and were therefore approved under the delegated authority issued by Council. The report lists the minutes for Council to note.

2018/282

Resolved (Cr George Cecato / Cr Sally Townley)

That Council note the Minutes of the Local Traffic Committee Meeting of 24 October 2018 and 21 November 2018, and that the actions contained in the minutes have been authorised in accordance with the delegations issued by Council.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI18/26           Amendment to Alcohol Free Areas in Woolgoolga CBD for Eat Street Events

 

Executive Summary

Following successful “Eat Street” events in Market Street, Woolgoolga in both 2017 and 2018, the organisers wish to hold four similar events during the course of 2019, including as part of the 2019 Curryfest. The proposed dates are:

1.       Saturday 12 January 2019 from 3pm – 11pm

2.       Saturday 13 April 2019 from 3pm – 11pm

3.       Saturday 13 July 2019 from 3pm – 11pm

4.       Saturday 5 October 2019 from 3pm – 11pm

The event involves a number of mobile vendors in Market Street complementing the permanent dining venues showcasing craft beer, cider and wine products. Stall holders will be permitted to sell alcohol to patrons within the fenced event area.

Market Street is currently an Alcohol Free Zone (AFZ). Section 645 of the Local Government (LG) Act provides for Council, by resolution, to allow the temporary suspension of AFZs for specific periods or events.  The LG Act and Ministerial Guidelines on Alcohol Free Zones (February 2009) provide a specific procedure which must be followed in relation to suspending AFZs, and this includes a requirement to seek Council’s endorsement as well as Police approval.

2018/283

Resolved (Cr John Arkan / Cr George Cecato)

That Council, in accordance with s645 Local Government Act 1993, approve the temporary suspension of the Market Street, Woolgoolga Alcohol Free Zone between Nightingale Street and Queen Street, on:

1.         Saturday 12 January 2019 from 3pm – 11pm

2.         Saturday 13 April 2019 from 3pm – 11pm

3.         Saturday 13 July 2019 from 3pm – 11pm

4.         Saturday 5 October 2019 from 3pm – 11pm

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI18/27           Draft Vehicles on Beaches Policy

 

Executive Summary

In early 2017 Council engaged with the MIDROC member councils, Mid Coast Council, and other key stakeholders on the management of vehicles on beaches. This resulted in a report to the February 2017 Ordinary Council meeting. Consequent to that meeting, a revised Draft Vehicles on Beaches policy is now presented with adjustments to permissible 4wheel drive areas.

The adjustments to permissible areas included in the revised Policy have been made in response to stakeholder engagement, assessed conflicting/incompatible uses and environmental sensitivity.

2018/284

Resolved (Cr Sally Townley / Cr Denise Knight)

That Council:

1.         Approve the public exhibition of the draft Vehicles on Beaches Policy for a period of 28 days from mid-January to end February 2019;

2.         Note that a report will be returned to Council detailing the outcome of the public exhibition;

3.         Temporarily restrict access to Arrawarra Beach from Arrawarra Headland to the Arrawarra Creek entrance and north of the access point at Corindi from 21 December (start of school holidays) until 1 March 2019, noting that the launching and parking of boat trailers can still occur in the nominated restricted area.

4.         Communicate new restrictions through targeted engagement and installation of signage.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

SI18/28           Coffs Coast Waste Services - Bulky Goods Service

 

Executive Summary

Coffs Coast Waste Services (CCWS) is a partnership between Bellingen Shire, Coffs Harbour City and Nambucca Shire Councils for the purposes of providing waste collection and associated services to the communities of the three Councils.

CCWS has entered into a contract for the waste collection and associated services with Handybin Waste Services (Coffs Harbour) Pty Ltd (Handybin) which commenced in March 2018. One of the contract services accepted by Council at its meeting of 30 March 2017 was the Domestic Waste – Bulky Cleanup Service (Option 4 – PAYG Book-In Service).

At its meeting on 22 November 2018 Council resolved to seek a report be presented to Council regarding the quantum of the Fee for service payable for a Domestic Waste – Bulky Cleanup Service (Option 4 – PAYG Book-In Service). The Fee was previously Made by Council at its meeting of 8 February 2018 following community consultation.

2018/285

Resolved (Cr Paul Amos / Cr George Cecato)

That Council:

1.         Note the ongoing rationale for the previously adopted $44 Bulky Goods Waste Service Charge.

2.         Note the upcoming appointment of an additional resource in the form of the Waste Strategy Officer for the immediate purpose of accelerating the roll out of additional waste diversion from landfill projects.

For:         Crs Knight, Adendorff, Amos, Cecato, Swan and Townley

Against:  Cr Arkan

Carried

The meeting adjourned for a short recess, the time being 7.17pm and reconvened at 7.24pm.

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

questions on notice

No questions on notice.

Matters of an Urgent Nature

No matters of an urgent nature.

CLOSED SESSION – SECTION 10A

The Mayor requested a motion to close the meeting to consider item GM18/38 City Centre Master Plan Committee, the time being 7.26pm.

 

Motion

2018/286

Resolved (Cr John Arkan / Cr Paul Amos)

That the meeting be closed to the staff, press and public during consideration of the following item for the reasons stated:

GM18/38 City Centre Master Plan Committee

(a)        contains personnel matters concerning particular individuals (other than Councillors).

The Motion on being put to the meeting was carried unanimously.

Carried

 

The staff, press and public vacated the Chamber.

 

 

GM18/38         City Centre Master Plan Committee

 

Executive Summary

The term of all of the roles within the City Centre Master Plan Committee (CCMPC) has expired and Council has advertised an expression of interest to fill the vacancies.  This report seeks to endorse appointment of the proposed new members.

2018/287

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council:

1.         Adjust the terms of reference to allow 2 additional representatives in the Category Land Owners Property Greater Than $1M.

2.         Appoints Peter Dowling, John Gowing, David Doyle, Brian Betts, Cherie Parik, Rob Ellingham and Oliver Gee to the City Centre Master Plan Committee.

3.         Note that expressions of interest for two City Centre retailers to be re-called in early 2019.

4.         Notes a review of the City Centre Master Plan Committee terms of reference is conducted within two years, with a focus on activation.

5.         Thank the outgoing committee for their input and diligence during their tenure.

The Motion on being put to the meeting was carried unanimously.

Carried

open meeting

The Mayor requested an appropriate motion to enable the meeting to resolve into Open Meeting, the time being 7.34pm.

 

 

Motion

2018/288

Resolved (Cr Denise Knight / Cr John Arkan)

That Council move into Open Session.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

The Acting General Manager read to meeting the resolution of the Closed Session.

 

 

Close of Meeting

The Meeting closed at 7.37pm.

 

Confirmed:  14 February 2019

 

 

 

...................................................

Denise Knight

Mayor