Ordinary Council Meeting Minutes                                                  8 November 2018

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 8 November 2018 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Paul Amos, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Cr Jan Strom

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

The Mayor acknowledged the 100th year of Remembrance Day and the members of the arm forces who gave their lives in service.

 

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Paul Amos

GM18/31

Non-Pecuniary - Less Than Significant Conflict as he is a member of the Coffs Harbour Race Club.

 

 

Apologies

2018/243

Resolved (Cr Keith Rhoades / Cr Paul Amos)

That leave of absence as requested from Councillor Cecato for 8 and 22 November 2018 and Councillors Arkan and Adendorff for 8 November 2018 be approved.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

Time

Speaker

Item

5.00 pm

Martin Wells

President, Coffs Harbour Chamber of Commerce

For GM18/31 – Part Day Public Holiday for the Coffs Harbour Gold Cup

5.05 pm

Shane Burns

Vice Chairman Coffs Harbour Race Club

For GM18/31 – Part Day Public Holiday for the Coffs Harbour Gold Cup

5.10 pm

David Doyle

For SI18/24 – City Centre Upgrade

 

Public forum

No public forums.

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

Confirmation of Minutes

2018/244

Resolved (Cr Tegan Swan / Cr Sally Townley)

That the minutes of the Ordinary Meeting held on 25 October 2018 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

General Manager's Reports

 

GM18/31         Part Day Public Holiday for the Coffs Harbour Gold Cup

 

Executive Summary

Since 1971, the Coffs Harbour Local Government Area has been granted a half day, or more recently, a local part day public holiday for the Coffs Harbour Gold Cup.

To continue having an annual local part day public holiday, Council must, on a biennial basis, apply to the State Government to have it declared under the Public Holidays Act 2010. As part of this biennial application, Council is required to carry out public consultation to consider the impacts, costs and benefits of declaring a local part day public holiday within the Coffs Harbour Local Government area.

Council has completed public consultation and received 9 submissions. This report presents details of stakeholder feedback and seeks a resolution from Council on applying for a local part day public holiday for the first Thursday of August 2019 and 2020 for the annual Coffs Harbour Gold Cup.

 

Motion (Cr Paul Amos / Cr Tegan Swan)

That Council:

1.         Apply for a part day local public holiday (12 noon to 5.30pm) for the running of the Coffs Harbour Gold Cup 2019 on the first Thursday in August 2019.

2.         Reassess the event status in 2019 for the running of the 2020 event.

3.         Request the Coffs Harbour Racing Club to lobby Racing NSW for a change of date and day and possibly the month for the running of the Coffs Harbour Gold Cup to a Friday or Saturday event in 2020 and if successful, include this in the options for consideration, the granting of a full day public holiday for the event if the Cup falls on a Friday.

 

Amendment

 

(Cr Sally Townley

That Council applies for a Local Event Day on the first Thursday in August 2019 and 2020 for the Coffs Harbour Gold Cup.

 

The motion lapsed in the absence of a seconder

 

The General Manager left the meeting, the time being 5.45pm.

The General Manager returned to the meeting, the time being 5.47pm.

 

Amendment

2018/245

Resolved (Cr Keith Rhoades / Cr Denise Knight)

That Council:

1.         Apply for a part day local public holiday (12 noon to 5.30pm) for the running of the Coffs Harbour Gold Cup 2019 on the first Thursday in August 2019.

2.         Reassess the event status in 2019 for the running of the 2020 event.

 

The AMENDMENT on being put to the meeting was CARRIED, it then became the MOTION.

For:         Crs Knight, Amos and Rhoades

Against:  Crs Swan and Townley

 

The MOTION on being put to the meeting was CARRIED.

For:         Crs Knight, Amos and Rhoades

Against:  Crs Swan and Townley

Carried

 

 

SI18/24           City Centre Upgrade

 

Executive Summary

At its meeting of 7 December 2017, Council resolved to reject Tenders for the City Square Upgrade and undertake a review of the design. That review has been completed and a new design has been progressed. Two successive rounds of consultation have been conducted during the design process leading to a concept design which is now presented for Council’s consideration.

The purpose of this report is update Council on the progress made since its last consideration of this matter, and to request Council’s endorsement to proceed to the detailed design and construction phase for the new Design.

 

2018/246

Resolved (Cr Tegan Swan / Cr Paul Amos)

That Council:

1.         Note and endorse the redesigned concept for the upgrade of City Square.

2.         Authorise the commencement of procurement activities related to the project.

3.         Acknowledge that the current lease for the Caffeine Central kiosk automatically terminates on 9 August 2019 and authorise the commencement and conduct of exit negotiations with the lessees of the kiosk with a view to achieving the removal of the kiosk prior to February 2019.

4.         Consider any potential structure in the future that will enhance the square at the southern end of city square and still maintaining sight lines.

 

For:         Crs Knight, Amos, Rhoades and Swan

Against:  Cr Townley

Carried

 

 

 

GM18/32         Joint Organisation Membership - Update

 

Executive Summary

Representations have and are being pursued with the NSW Government in regard to Council’s adopted position as it relates to membership of a Joint Organisation, in particular the implementation of Resolution 2018/129.

This report provides a formal update for Council on the progress on this matter and further information relating to Joint Organisations.

 

2018/247

Resolved (Cr Sally Townley / Cr Tegan Swan)

That Council note the Joint Organisation Membership Update report and continue to seek a formal response to Council’s representations from the NSW Government.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Business Services

 

BS18/65          2018-2019 Environmental Levy Grants Program Round 2

 

Executive Summary

This report provides Council with the recommended projects for Round 2 of the 2018/2019 Environmental Levy Grants Program (ELGP) for funding through the 2018/2019 Operational Plan.  The total of the recommended Round 2 program is $131,659.

 

2018/248

Resolved (Cr Sally Townley / Cr Tegan Swan)

1.    That Council approves the following projects to be funded from the 2018/2019 Environmental Levy Grants Program:

Applicant

Project Name

Amount ($)

Coffs Harbour and District Local Aboriginal Lands Council

Caring for Country – restoring littoral rainforest on Coffs Harbour and District Local Aboriginal Lands Council owned lands

7,840

Envite

Coffs Coast Native Seedbank Network

10,993

Southern Cross University

Investigating trace metal transport mechanisms along an intensive horticultural catchment

25,000

South Coffs Community Garden

Native bee pollinators and support plantings

2,832

Southern Cross University

Nutrient transport in headwater streams surrounded by intensive horticulture

25,000

Envite

Pandanus dieback recovery project in Coffs Harbour Local Government Area

24,994

Nana Glen Landcare

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744)

25,000

Nana Glen Sport, Recreation and Equestrian Centre Management Committee

Removing dead camphor laurel trees at the Nana Glen Sport, Recreation and Equestrian Centre

5,000

Coffs Harbour Regional Landcare

Revegetating the headwaters of Coffs Creek for wildlife and water quality

5,000

Total

131,659

 

2.    That the NPA project be approved, subject to successful negotiations between CHCC and NPA which can establish a clear partitioning of CHCC funds being spent only within the Coffs Harbour LGA on Coffs Harbour LGA outcomes.

 

For:         Crs Knight, Swan and Townley

Against:  Crs Amos and Rhoades

Carried

 

 

Directorate Reports - Sustainable Communities

 

SC18/41          2017/18 Annual Report

 

Executive Summary

Under the Local Government Act, Council is required to complete an Annual Report within five months of the end of the financial year. The legislation requires that the 2017/18 Annual Report be posted on Council’s website by 30 November 2018.

The Annual Report is tabled in three sections:

-     Section 1 provides an overview of Council’s significant achievements during 2017/18.

-     Section 2 details statutory information that is prescribed by the Local Government (General) Regulation 2005.

-     Section 3 contains Council’s audited Annual Financial Statements for 2017/18.

The Annual Report is an opportunity for Council to account to the community on the progress made in implementing its Delivery Program over the course of the financial year.

 

2018/249

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council adopts the Coffs Harbour City Council 2017/18 Annual Report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC18/42          Regional Sports Infrastructure Fund - Coffs Coast Regional Sports Hub

 

Executive Summary

Council has recently been awarded $10 million from the NSW Government’s Regional Sports Infrastructure Fund (RSIF) to deliver the Coffs Coast Regional Sports Hub – Stage 2 Project, at a total cost of $12.5 million.

This report seeks to confirm the funding options for Council’s $2.5 million contribution.

 

2018/250

Resolved (Cr Keith Rhoades / Cr Paul Amos)

That Council:

1.         Contribute $2.5 million funding towards the Coffs Coast Regional Sports Hub – Stage 2 Project from Section 7:11 Developer Contributions as follows:

1.1.        $1 million held in Developer Contributions designated for the Coffs Coast Sport and Leisure Park western fields within the Coffs Harbour Open Space Developer Contributions Plan.

1.2.        $1.5 million forward funded from the Infrastructure Assets Renewal – General Reserve, to be recouped in line with future contributions received from the Coffs Harbour Open Space Developer Contributions Plan.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Notices of Motion – Sustainable Infrastructure

 

NOM18/22      Bypass of Coffs Harbour

 

Motion

"1.     That Council reject the proposed NSW Government/RMS preferred option for a bypass of Coffs Harbour.

2.       That Council on behalf of the Community commence a campaign to the wider communities of NSW to inform them of the NSW Government plans for the preferred bypass of Coffs Harbour and the effects it will have on our community.

3.       Advise the NSW Government that Council and our community will not accept the proposed cuttings and demand that the original Tunnels as proposed be reinstated.

4.       That Council establish a sub committee group to progress the campaign as a matter of urgency.

5.       That Council allocate the necessary funds to achieve Point 2 above."

 

Cr Rhoades requested the wording be changed as follows:

 

That Council:

1.         Supports the NSW Governments proposed corridor for the bypass of Coffs Harbour but rejects the concept of major cuttings in preference to tunnels;

2.         On behalf of the Community commence a campaign to the wider communities of NSW to inform them of the NSW Governments plans for the preferred concept design for the bypass of Coffs Harbour and the negative effects it will have on our community;

3.         Advise the NSW Government that Council and our community will not accept the proposed major cuttings and demand that the original tunnels as proposed be reinstated;

4.         Establish a Working Group, to be titled the Coffs Harbour Bypass Impact Working Group, to progress the campaign as a matter of urgency;

5.         Allocate the necessary funds from the Communications/Advertising/Engagement budgets to achieve Point 2 above; and

6.         Delegate authority to the Coffs Harbour Bypass Impact Working Group to progress the Campaign.

 

The Mayor asked Councillors if they had any objection to the change to the original motion.

No objections were received.

 

Motion

2018/251

Resolved (Cr Keith Rhoades / Cr Sally Townley)

That Council:

1.         Supports the NSW Governments proposed corridor for the bypass of Coffs Harbour but rejects the concept of major cuttings in preference to tunnels;

2.         On behalf of the Community commence a campaign to the wider communities of NSW to inform them of the NSW Governments plans for the preferred concept design for the bypass of Coffs Harbour and the negative effects it will have on our community;

3.         Advise the NSW Government that Council and our community will not accept the proposed major cuttings and demand that the original tunnels as proposed be reinstated;

4.         Establish a Working Group, to be titled the Coffs Harbour Bypass Impact Working Group, to progress the campaign as a matter of urgency;

5.         Allocate the necessary funds from the Communications/Advertising/Engagement budgets to achieve Point 2 above; and

6.         Delegate authority to the Coffs Harbour Bypass Impact Working Group to progress the Campaign.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

SUPPLEMENTARY Motion

2018/252

Resolved (Cr Keith Rhoades / Cr Sally Townley)

That Council appoint the Mayor, Councillor Denise Knight, Councillors Rhoades and Amos to the Coffs Harbour Bypass Impact Working Group.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Infrastructure

 

SI18/23           Traffic Committee Meeting No. 5/2018

 

Executive Summary

The Local Traffic Committee (LTC) Meeting minutes are presented to Council for information. The meeting considered 13 items, 11 were regulatory in nature, one was an event, and one was withdrawn at late notice. All recommendations were of a minor nature and were therefore approved under the delegated authority issued by Council. The report lists the minutes for Council to note.

2018/253

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council note the Minutes of the Local Traffic Committee Meeting of 10 October 2018 which details those items which have been authorised in accordance with the delegations issued by Council.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

questions on notice

No questions on notice.

Matters of an Urgent Nature

No matters of an urgent nature.

 

Close of Meeting

The Meeting closed at 6.35pm.

 

Confirmed:  22 November 2019

 

 

...................................................

Denise Knight

Mayor