Coffs Harbour City Council

31 October 2018

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 8 November 2018

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Notices of Motion - Trust

19.      Trust Reports

20.      Requests for Leave of Absence

21.      Questions On Notice

22.      Matters of an Urgent Nature

23.      Consideration of Confidential Items (if any)

24.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM18/31         Part Day Public Holiday for the Coffs Harbour Gold Cup.............. 3

GM18/32         Joint Organisation Membership - Update................................................... 8

Directorate Reports - Business Services

BS18/65          2018-2019 Environmental Levy Grants Program Round 2.................. 17

Directorate Reports - Sustainable Communities

SC18/41          2017/18 Annual Report ...................................................................................... 26

SC18/42          Regional Sports Infrastructure Fund - Coffs Coast Regional Sports Hub.......................................................................................................... 265

Notices of Motion Sustainable Infrastructure

NOM18/22      Bypass of Coffs Harbour............................................................................. 269

Directorate Reports - Sustainable Infrastructure

SI18/23           Traffic Committee Meeting No. 5/2018...................................................... 270

SI18/24           City Centre Upgrade....................................................................................... 289   


GM18/31      Part Day Public Holiday for the Coffs Harbour Gold Cup

Author:                        Governance Coordinator

Authoriser:                  General Manager

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  GM18/31  Local Public Holidays and Local Event Days Information Sheet - 2018

ATT2  GM18/31  CONFIDENTIAL Submissions regarding the Coffs Harbour Gold Cup Local Public Holiday

Confidential in accordance with Section 10A(2)(d)(i) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.  

 

Executive Summary

Since 1971, the Coffs Harbour Local Government Area has been granted a half day, or more recently, a local part day public holiday for the Coffs Harbour Gold Cup.

To continue having an annual local part day public holiday, Council must, on a biennial basis, apply to the State Government to have it declared under the Public Holidays Act 2010. As part of this biennial application, Council is required to carry out public consultation to consider the impacts, costs and benefits of declaring a local part day public holiday within the Coffs Harbour Local Government area.

Council has completed public consultation and received 9 submissions. This report presents details of stakeholder feedback and seeks a resolution from Council on applying for a local part day public holiday for the first Thursday of August 2019 and 2020 for the annual Coffs Harbour Gold Cup.

 

Recommendation:

That Council applies for a part day local public holiday (12 noon to 5.30pm) on the first Thursday in August 2019 and 2020 for the Coffs Harbour Gold Cup.

 

Report

Description of Item:

Since 1971, Coffs Harbour City Council (Council) has applied for and been granted a half day public holiday for the Coffs Harbour Gold Cup. This event is hosted by the Coffs Harbour Racing Club and is held annually on the first Thursday in August. Since 2013, Council has applied for a local part day Public holiday, rather than a half day. This means the annual public holiday commences at 12 noon and finishes at 5:30pm.

In order for the Coffs Harbour Local Government Area to continue having an annual local part day public holiday, Council must, on a biennial basis, apply to the State Government to have it declared under the Public Holidays Act 2010. As part of this application, Council is required to consider the impacts to regional businesses and local communities, the effect on local schools and effect on the transport of school students who attend school.

Therefore, Council wrote to the following to seek feedback and comments on the impact of the gazetted local part day public holiday for the Coffs Harbour Gold Cup:

-     All schools within the LGA (primary and secondary)

-     Local bus companies

-     Bank and Building Societies within the LGA

-     Local Traffic Committee

-     Coffs Harbour Chamber of Commerce

-     Sawtell Chamber of Commerce

-     Woolgoolga & Northern Beaches Chamber of Commerce

-     Destination Coffs Coast Committee

-     Coffs Harbour Racing Club & Function Centre

-     Australian Hotels Association (NSW)

-     Coffs Harbour Liquor Accord

Council also created a page on its “Have Your Say” site within Council’s website.

The consultation period ran from 22 September 2018 to 19 October 2018 and during this time, Council received nine submissions (provided in the confidential attachment). Additionally, Council received two submissions since the last application was submitted in 2016. These have also been included in the confidential attachment.

Details of stakeholder feedback are discussed in the consultation part of this report.

Issues:

Under the Public Holidays Act 2010 local Councils are able to apply for either a ‘local public holiday’ or a ‘local event day.’ The attached information sheet outlines this legislation and its impact. Council has always applied for a local public holiday.

Options:

1.    Adopt the recommendation to retain the part day public holiday for the Coffs Harbour Gold Cup Race day.

2.    Amend the recommendation and apply for a local event day for the Coffs Harbour Gold Cup Race day. This means that the day would not be a gazetted ‘public holiday’.

3.    Reject the recommendation and do not apply for either the part day public holiday or local event day for the Coffs Harbour Gold Cup Race day.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of this report.

•     Social

There is evidence of community spirit during the week preceding the Coffs Harbour Gold Cup.

•     Civic Leadership

The nomination of this type of event in consultation with stakeholders is consistent with the MyCoffs Strategy B.1 A thriving and sustainable local economy.

•     Economic – Broader Economic Implications

There are no economic implications to Council directly as a result of this report.

•     Economic - Delivery Program/Operational Plan Implications

As this has been declared a half day public holiday for over 40 years, Council as an organisation has accounted for the staff time ongoing within the annual budgeting process. If Council decided that a local event day is more appropriate, it is suggested that Council, as a policy decision, continue to close for the afternoon to allow staff to support the event. This would not have any implications for the delivery program or operational plan as it currently stands.

Risk Analysis:

There is a potential for reputational risk to Council associated with this report. Regardless of what decision Council makes, there may be some dissatisfaction within the community.

Consultation:

Council conducted public consultation from 22 September to 19 October 2018 and received nine submissions from the following:

-     Schools (five submissions)

-     Banks (one submission)

-     Businesses (one submission)

-     Advocacy groups (one submission)

-     Community members (one submission)

The schools generally highlighted the disruption to the students. Two schools suggested that a full day public holiday is preferred, one preferred a local event day and the other two schools stated their opposition to the event and associated public holiday. The bank and business were both supportive of the public holiday. The advocacy group was generally supportive of the day, preferring a local event day, however considered a part day public holiday from 12:00pm to 5:00pm as an appropriate alternative. The community member stated that unless the event is attended by at least 10% of the community, then a public holiday is not necessary.

As a result, the consultation process returned generally even views in support and against the local public holiday.

The reasons for supporting the local part day public holiday included:

-      The Coffs Cup is considered a great community event

-      It would be detrimental to the community if they were not provided opportunity to attend

-      The event provides significant economic benefit to the local economy and related businesses (e.g. accommodation providers, cafes, restaurants, hairdressers, fashion shops, hotels, clubs, dry cleaners)

-      The event provides local casual job opportunities

-      It is an avenue for building a sense of community, with the opportunity for social interaction and celebration by attendees

-      The lack of a public holiday will impact the viability of the racing club

The reasons against a local public holiday, but in favour of a local event day included:

-      The issues with no buses being available for school children due to public holiday

-      Increased school absenteeism, unsupervised students, and unsafe departures from schools due to no bus transport

-      Financial impact including staff penalty pay rates

-      The day/event promotes gambling and drinking

-      There is a low attendance of school families and therefore not relevant to the school community 

The reasons provided for no public holiday included:

-      Concerns with receiving complaints from parents and carers regarding the public holiday

-      The public holiday creates a stressful process to make sure all students get home safely

-      The majority of students do not attend school that day

-      There should be no public holiday unless 10% of the population of the Local Government area attend the event

-      People should choose to take time off or Businesses should be able to choose to close, if desired 

In addition to the above, Council also received two submissions regarding the part day public holiday for the Coffs Harbour Gold Cup since last application was submitted in 2016 (one in 2017 and one in 2018). The following is a list of the issues raised by one or both of the submissions:

-      The public holiday is disruptive to their workplace and schooling

-      It is an inconvenience to their customers

-      There is increased cost of labour due to staff penalty pay rates

-      They are required to reduce staffing for the afternoon

-      They object to the promotion of gambling, intoxication and unsociable behaviour of the event

-      Should consider moving the event to a weekend or prefer a more family oriented event on a Friday

Related Policy, Precedents and / or Statutory Requirements:

Public Holidays Act 2010

Guidelines for Local Public Holiday and Local Event Day Applications issued by NSW Treasury

Implementation Date / Priority:

Immediate.

Conclusion:

It is recommended that Council continues to apply for an annual part day local public holiday for the Coffs Harbour Gold Cup.

 



GM18/32      Joint Organisation Membership - Update

Author:                        General Manager

Authoriser:                  General Manager

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM18/32  Correspondence NSW OLG

ATT2  GM18/32  Correspondence MNCJO  

 

Executive Summary

Representations have and are being pursued with the NSW Government in regard to Council’s adopted position as it relates to membership of a Joint Organisation, in particular the implementation of Resolution 2018/129.

This report provides a formal update for Council on the progress on this matter and further information relating to Joint Organisations.

 

Recommendation:

That Council note the Joint Organisation Membership Update report and continue to seek a formal response to Council’s representations from the NSW Government.

 

Report

Description of Item:

The purpose of this report is to provide a formal update to Council with regard to the status of Council’s representations to the NSW Government on the implementation / gazettal of joint organisations on the north coast of NSW. This also provides an opportunity to inform Council regarding the receipt of information and an invitation from the Mid North Coast Joint Organisation (MNCJO).

Council at its meeting held 14 June 2018 resolved as follows:

Resolution 2018/129. That:

1.    Council make further representations, together with Nambucca and Clarence Valley Councils, to the Deputy Premier, the Minister for Local Government and the local State Members for the establishment of a Joint Organisation comprising the Coffs Harbour City, Clarence Valley and Nambucca Shire local government areas; and

In the event that the representations mentioned in 1. above are received in the affirmative by the NSW State Government, further

2.    In accordance with Part 7 of Chapter 12 of the Local Government Act 1993 (Act), the Coffs Harbour City Council (Council) resolves:

2.1  That the Council inform the Minister for Local Government (Minister) of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation (Joint Organisation) in accordance with this resolution.

2.2  To approve the inclusion of the Council’s area in the Joint Organisation area.

2.3  That the Joint Organisation be established to cover the Council’s area and any one or more of the following council areas:

2.3.1         Clarence Valley Council

2.3.2         Nambucca Shire Council

2.4  That, on the expiry of a period of 28 days from the making of this resolution, the General Manager provide the Minister:

2.4.1      with a copy of this resolution including the date on which Council made this resolution, and

2.4.2      inform the Minister that this resolution has not been rescinded, for the purpose of the Minister issuing a certificate under section 400P of the Act.

3.    Should a Joint Organisation comprising Coffs Harbour City, Clarence Valley and Nambucca Shire local government areas be established, Bellingen Shire Council be invited to join as a member of the subject Joint Organisation on approval to withdraw from the announced Mid North Coast Joint Organisation, or alternatively be offered associate membership.

Prior to Council’s resolution on 14 June 2018, Council had considered the formation of a Joint Organisation with its neighbouring councils in at least two scenarios on a number of occasions over the last three years or so.

Following the adoption of Council’s resolved position on 14 June 2018, correspondence was sent to the Deputy Premier of NSW, Minister for Regional Development, Minister for Small Business and Minister for Skills, the Hon John Barilaro MP; Minister for the Environment, Minister for Local Government and Minister for Heritage, the Hon Gabrielle Upton MP; and also to the Local Member for Coffs Harbour, Andrew Fraser MP. It is understood that Clarence Valley Council and Nambucca Shire Council undertook similar representations through Local Members of Parliament and the Deputy Premier and Minister for Local Government.

Following the submission of formal representations, the Mayors and General Managers of Coffs Harbour City, Clarence Valley and Nambucca Shire Councils as a collective sought and attended meetings with the Local Members of Parliament for the seats of Clarence, Coffs Harbour and Oxley to seek their assistance in our representations to the NSW Government.

The Mayors and General Managers of Coffs Harbour City, Clarence Valley and Nambucca Shire Councils also formally met with the NSW Deputy Premier, the Hon John Barilaro MP, at his offices in Sydney on the morning of Friday 3 August 2018.

Since mid-August 2018, a variety of means have been explored seeking a formal response to Council’s representations through staff within the Deputy Premier’s office, the Member for Coffs Harbour and through a further formal letter dated 13 September 2018 to the NSW Deputy Premier and the Minister for Local Government seeking a formal response to Council’s representations. It is understood that both Nambucca Shire and Clarence Valley Councils have undertaken similar processes in an attempt to obtain a response. To date, no formal response has been received.

On Monday 15 October 2018, it become evident that the Councillors of Coffs Harbour City Council received correspondence from the Chief Executive of the NSW Office of Local Government, noting that the correspondence clearly states that the Chief Executive is “..writing to you on a personal basis….”. A copy of this correspondence is contained within the attachments to this report as Attachment 1. Enquiries with the Chief Executive of the NSW Office of Local Government have revealed that the same letter was sent to each Councillor of Coffs Harbour City Council, but not to the Councillors of Clarence Valley and Nambucca Shire Councils. The Chief Executive has also indicated that he would follow up on the status of a response to Council’s representations.

Around 10 September 2018, correspondence was received from the Chair of MNCJO (Attachment 2) providing information on the work undertaken to date in the formation of the MNCJO and extending an invitation for Coffs Harbour City, Clarence Valley and Nambucca Shire Councils to join the MNCJO. In discussions with the Mayor at the time, it was considered appropriate to await a formal response from the NSW Government to Council’s representations given Council’s resolved preference for a Joint Organisation. It is understood that Clarence Valley and Nambucca Shire Councils have now considered the invitation from MNCJO and have resolved to maintain the positions taken along with Coffs Harbour City Council in June 2018.

Given the developments in the week commencing 15 October 2018, it was considered appropriate to provide a formal update to Council on the status of Council’s JO representations. In summary, representations to the NSW Government were formalised within a week of Council’s June 2018 resolution, various meetings have been conducted with local Members of Parliament and the NSW Deputy Premier, along with follow up requests seeking a formal response to Council’s representations.

The General Managers of Coffs Harbour City, Clarence Valley and Nambucca Shire Councils have had an ongoing dialogue on this matter and are currently seeking further opportunities to meet with appropriate NSW Government representatives with a view to pursuing the Councils’ resolved position.

Issues:

The various issues associated with membership of a Joint Organisation have been addressed in some detail in earlier reports to Council, namely GM18/01, GM18/07 and GM18/13.

Whilst most, if not all, of the issues previously identified still apply, the main issue at this point in time is the fact that the NSW Government has not formally responded to Council’s representations aimed at achieving a Joint Organisation with membership consisting of Coffs Harbour City, Nambucca Shire and Clarence Valley Councils. The adopted position of Coffs Harbour City Council clearly aligns with the legislation enabling the formation of Joint Organisations and NSW Government Policy as it applied at the time of making the original application to form a Joint Organisation.

Options:

The following options are available to Council:

1.   Adopt the recommendation provided to Council.

2.   Reject the recommendation and resolve to accept the invitation from the Mid North Coast Joint Organisation to become a member of the Mid North Coast Joint Organisation.

3.   Reject the recommendation and not progress to be a member of a Joint Organisation at all.

Sustainability Assessment:

•     Environment

There are no direct environmental impacts associated with Council’s consideration of this report.

•     Social

There are no direct social impacts associated with Council’s consideration of this report.

•     Civic Leadership

One of the main aims associated with the formation of a JO is specifically to provide an increased opportunity for strong civic leadership within the Mid North Coast region.  The mission for any JO identifies several core and non-core functions including “intergovernmental collaboration” and “regional leadership and advocacy”.

•     Economic – Broader Economic Implications

The vision of any JO that Council joins should identify the improvement of the economic wellbeing of the Mid North Coast community.

•     Economic - Delivery Program/Operational Plan Implications

At this stage it is somewhat difficult to identify the exact impact on Council’s Delivery Program or Operational Plan.  As reported previously Council has in the past provided a subscription to MIDROC to contribute toward the expenses associated with the operations of MIDROC, normally approximately $20,000 per annum however, over the past couple of years this has reduced to approximately $6,000 per annum reflecting the fact that the operations of MIDROC have been scaled back somewhat given the uncertainty as to exactly what the status of ROCs versus JOs would be.

It is envisaged that Council’s contribution toward the running of a JO will be substantially more than the MIDROC contribution given the requirements associated with running the JO.

Risk Analysis:

In its broadest sense, any consideration of risk associated with various considerations of the Board of the proposed JO will be undertaken at the time of considering various matters at a regional level.

Other risks have been reported to Council in earlier reports this year. For the moment, perhaps the most pressing issue is associated with Coffs Harbour City Council potentially not being part of a functioning Joint Organisation and the NSW Government establishes a framework where funding for various programs and/or infrastructure is disseminated through the JO network. This may result in Council not being able to access some level of program and/or infrastructure funding.

Consultation:

Since Council adopted its position on 14 June 2018, engagement has occurred with various representatives of the NSW Government, including the NSW Deputy Premier, the Minister for Local Government and local members of Parliament for Clarence, Coffs Harbour and Oxley. Liaison has also continued between representatives of Coffs Harbour City, Clarence Valley and Nambucca Shire Councils.

Related Policy, Precedents and / or Statutory Requirements:

Local Government Act 1993

Local Government Amendment (Regional Joint Organisations) Bill 2017

Implementation Date / Priority:

Unless otherwise directed, the General Manager and other staff will continue in endeavours to secure a formal response to Council’s representations.

Conclusion:

First, given Council’s adopted position recorded at Council’s 14 June 2018 meeting, it is suggested that Council should continue to seek a formal response from the NSW Government in regard to Council’s desire to be part of a Joint Organisation that complies with the enabling legislation and NSW Government Policy.

Secondly, assuming Council agrees to continue seeking a formal response from the NSW Government, a response be sent to the Mid North Coast Joint Organisation thanking them for the invitation to join and advising that at this stage Council is awaiting a response from the NSW Government.

 


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BS18/65       2018-2019 Environmental Levy Grants Program Round 2

Author:                        Grants Administration Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              Nil

 

Executive Summary

This report provides Council with the recommended projects for Round 2 of the 2018/2019 Environmental Levy Grants Program (ELGP) for funding through the 2018/2019 Operational Plan.  The total of the recommended Round 2 program is $131,659.

 

 

Recommendation:

That Council approves the following projects to be funded from the 2018/2019 Environmental Levy Grants Program:

Applicant

Project Name

Amount ($)

Coffs Harbour and District Local Aboriginal Lands Council

Caring for Country – restoring littoral rainforest on Coffs Harbour and District Local Aboriginal Lands Council owned lands

7,840

Envite

Coffs Coast Native Seedbank Network

10,993

Southern Cross University

Investigating trace metal transport mechanisms along an intensive horticultural catchment

25,000

South Coffs Community Garden

Native bee pollinators and support plantings

2,832

Southern Cross University

Nutrient transport in headwater streams surrounded by intensive horticulture

25,000

Envite

Pandanus dieback recovery project in Coffs Harbour Local Government Area

24,994

Nana Glen Landcare

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744)

25,000

Nana Glen Sport, Recreation and Equestrian Centre Management Committee

Removing dead camphor laurel trees at the Nana Glen Sport, Recreation and Equestrian Centre

5,000

Coffs Harbour Regional Landcare

Revegetating the headwaters of Coffs Creek for wildlife and water quality

5,000

Total

131,659

 

Report

Description of Item:

Council invited Round 2 submissions for funding from the 2018/2019 Environmental Levy Grants Program from Wednesday 29 August 2018 until Friday 28 September 2018.  A total of 10 submissions were received requesting funding of $156,659.

 

The Environmental Levy Grants Program panel’s recommended Round 2 2018/2019 Environmental Levy Grants Program allocations are shown in the table below. It has since been determined that the project, Analysis of economic benefits of proposed Great Koala National Park, is ineligible for funding due to the project not being located solely within the Coffs Harbour City Council Local Government Area and therefore is not included in the recommendation to Council.

 

Applicant

Project Name

Amount Recommended $

National Parks Association of NSW

Analysis of economic benefits of proposed Great Koala National Park

25,000*

Coffs Harbour and District Local Aboriginal Lands Council

Caring for Country – restoring littoral rainforest on Coffs Harbour and District Local Aboriginal Lands Council owned lands

7,840

Envite

Coffs Coast Native Seedbank Network

10,993

Southern Cross University

Investigating trace metal transport mechanisms along an intensive horticultural catchment

25,000

South Coffs Community Garden

Native bee pollinators and support plantings

2,832

Southern Cross University

Nutrient transport in headwater streams surrounded by intensive horticulture

25,000

Envite

Pandanus dieback recovery project in Coffs Harbour Local Government Area

24,994

Nana Glen Landcare

Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744)

25,000

Nana Glen Sport, Recreation and Equestrian Centre Management Committee

Removing dead camphor laurel trees at the Nana Glen Sport, Recreation and Equestrian Centre

5,000

Coffs Harbour Regional Landcare

Revegetating the headwaters of Coffs Creek for wildlife and water quality

5,000

Total amount requested and recommended by the panel

156,659

Total amount recommended by officers following ineligible application being removed *.

131,659

Funding Source – Environmental Levy Grants Program Remaining Funds

94,473

Funding Source – Reserve Funds from 2017/18 Program Unspent

117,126

Estimated Balance of Environmental Levy Reserve as at 30 June 2019

79,940

 

 

Details of the 10 submissions are provided as follows:

 

1.    National Parks Association of NSW (Coffs Harbour Branch) – Analysis of economic benefits of proposed Great Koala National Park

 

This project has been determined as ineligible as it covers numerous Local Government Areas.

 

This project will assess the economic impacts of the proposed Great Koala National Park in terms of:

 

-     Potential jobs including categories of jobs likely to be created within each Local Government Area (LGA)

-     Number of additional visitors likely to be attracted to each LGA

-     Likely additional spending generated in each LGA

 

The project will provide a written report outlining the objectives, methodology and analysis of the economic impacts dissected according to each LGA, for Coffs Harbour, Bellingen and Nambucca.

 

Community groups have undertaken a considerable amount of work identifying and describing a development model for the proposed Great Koala National Park that will feed into the analysis of economic benefits of the park proposal.

 

The development model includes requirements for park establishment and management including environmental monitoring, restoration and repair and assisting neighbours. The model also includes ecotourism infrastructure including a multipurpose visitor centre, wildlife hospital and new or upgraded access for bushwalkers, mountain bikers, horse riders, and vehicle tourers.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

2.    Coffs Harbour and District Local Aboriginal Land Council – Caring for Country – restoring littoral rainforest on Coffs Harbour and District Local Aboriginal Land Council owned lands

 

The site is within a high visitation area, popular with locals and tourists, and contains vegetation of significant conservation values. Approximately 60 percent of the site is mapped as "Littoral Rainforest" which is an Endangered Ecological Community (EEC) and protected under the State Environmental Planning Policy.

 

A major focus of the project is to engage and provide opportunity for connection between Community and Aboriginal bush regenerators supporting each other in Natural Resource Management (NRM), improving aesthetics of high visitation sites and the values of our coastal environment. This funding would allow the local Aboriginal bush regeneration team to work 130 hours on 0.5 hectares of native coastal vegetation containing EEC's.

 

This project is aimed at undertaking the initial works component of the NRM Plan that was prepared for the site. This includes the treatment of several Weeds of National Significance (e.g. Asparagus Fern, Bitou Bush, Lantana and Madeira Vine) and various other localised high priority State listed weeds that are impacting on EECs (e.g. Celtis, Camphor Laurel). The site is also impacted on by rubbish dumping that has occurred over several years that is adversely affecting the aesthetic qualities of the site and creating safety issues as well as bushfire risks.

Adjacent to the site is an area managed by Jetty Dunecare Incorporated (a project funded by Council’s Environmental Levy Grant Program 2018/19). There are also restoration works being undertaken at Beacon Hill through Council funding. Restoration works on this site will assist the success of the projects in adjacent areas by preventing the spread of high priority weeds.

 

Requested amount:                       $7,840

Panel recommended amount:      $7,840

 

3.    Envite – Coffs Coast native seedbank network

 

This project will allow a range of local Eucalyptus seed and other orthodox native seeds species to be collected in the wild (in situ) and then stored and made available to propagators to germinate for community revegetation projects. Orthodox seeds can be dried to low moisture content without loss of viability and kept at low temperatures without damage for up to five and a half years. Orthodox seeds include Eucalyptus, Acacia, Casuarina and all other Myrtacea. Native trees targeted for seed collection will predominantly be core Koala food and habitat trees located in Coffs Harbour LGA including primary browse trees Forest Red Gum, Tallowwood, Swamp Mahogany, and secondary browse trees endemic to the area. Local propagators have identified a shortfall in the availability of native seed for Koala food and habitat trees for revegetation projects. Inadequate availability of native seed and plants for revegetation projects with the required range of species and provenances is a constant problem for land managers, it results in plantings that fail to meet their environmental requirements and have poor survival rates.

 

Envite staff will promote the seed bank and will network with other natural resource organisations, community groups and propagators to ensure appropriate native seed is made available for propagation. Access to local koala habitat seed will result in the correct species selection on revegetation projects in key corridors. On-ground outcomes for revegetation works will be improved with long term environmental benefits, providing increased habitat for Koala populations to move across the landscape.

 

The project will align with Greening Australia’s Florabank Model code of practice for community based seed collectors and suppliers of native plant seed.

 

Requested amount:                       $10,993

Panel recommended amount:      $10,993

 

4.    Southern Cross University – Investigating trace metal transport mechanisms along an intensive horticultural catchment

Trace metal pollution from agricultural activities can cause environmental problems, including loss of biodiversity and health effects. Recent studies in Hearnes Lake have demonstrated enrichments of specific trace metals in estuarine sediments downstream of a horticultural land use catchment. However, information on trace metal along the catchment is currently lacking. This project proposes sampling in small order streams in the upper catchment of Hearnes Lake to examine possible trace metal sources and sinks, as well as the transport mechanisms within this catchment.

 

This study will undertake optimal sampling methods, which involves sampling sediment and water along the catchment. This methodology is important as dissolved trace metals are more readily incorporated in biological organisms than trace metals bound to sediment particles. Sampling of both sediments and water before, during, and after hydrological events will identify the importance of rainfall and increased streamflow in delivering trace metals to small order streams that drain horticultural land. The data obtained from these analyses will provide accurate estimates of trace metal loads leaving intensive horticultural lands and provide evidence as to the trace metal destination. In addition, the data from this study will be used to identify transport mechanisms and proportions of dissolved vs. sediment bound trace metals before and after hydrological events.

 

Trace metal concentrations will also be compared to national soil and water quality guidelines to speculate on the extent of environmental contamination and any potential impacts to biological organisms. Results of this study could then be used by horticultural land managers to provide options available to reduce environmental degradation and also to create opportunities to educate both farmers and the community on the impacts of intensive horticulture.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

5.    South Coffs Community Garden – Native bee pollinators and support plantings

 

This project aims to establish a hive colony of native stingless bees at the South Coffs Community Garden by funding the purchase and installation of a native beehive. The project will aim to secure the beehive, collect honey from it & split it when needed for its survival.

 

In addition, the project will establish native Australian plants as a food source & resource for the native bee hive survival and a system of native bee friendly nesting habitats for Australian native solitary bees.

 

The project also aims to educate the community in regards to native bees and members of the South Coffs Community Garden in the use of the beehive, and preservation and pollination processes for the garden.

 

Requested amount:                       $2,832

Panel recommended amount:      $2,832

 

6.    Southern Cross University – Nutrient transport in headwater streams surrounded by intensive horticulture

 

This project will investigate nutrient loads upstream of the recent Double Crossing Creek study site, where intensive horticulture operations are most prolific. It is likely that sites closer to intensive horticulture will have elevated levels of nitrogen and instream processes may use up some of this nitrogen as it travels downstream.

 

Previous studies have indicated that headwater streams may have the ability to attenuate nutrients and limit nutrient transport to downstream waterways. The study will allow researchers to examine the transport of nutrients as they move off the farm and into a waterway, and investigate how the waterway deals with these nutrient loads. Previous works show that rainfall events are the primary driver of nutrient transport, and where downstream nutrient pollution is highest. In a recent study on Double Crossing Creek, nitrogen levels were found to be much higher than the Australian and New Zealand Environment and Conservation Council guidelines and nitrogen loads were similar to levels expected in polluted areas of China, India and Europe. Therefore, it is important for land use managers to understand the ability of these systems to self-cleanse and the limits of this ability in high rainfall events. 

 

The results of the study will then be used to provide science-based recommendations for the management of nutrients related to fertiliser-intensive land-uses.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

7.    Envite – Pandanus dieback recovery project in Coffs Harbour Local Government Area

 

An infestation of the Pandanus planthopper (Jamella australiae) is causing die back in local populations of coastal Pandanus Tree (Pandanus tectorius) on the Coffs Coast. Known as Pandanus dieback it has recently been found occurring in New South Wales between Tweed Heads and Coffs Harbour. Several trees within this region have already died and there is potential for the infestation to spread.

 

This project will survey the geographical extent and map the coastal fore dunes and headlands of Pandanus habitat in the Coffs Harbour Local Government Area over approx. 70km. Information will be gathered during the surveys including the health of plants, the dieback extent, the area infested, density and size, the surrounding impacts and set up of photographic monitoring points. Data captured will be presented in a report detailing results of the surveys and proposed management actions to reduce the impact on Pandanus populations on the Coffs Coast.

 

A community education program will also aim to increase awareness of the effects and identification of dieback and measures that can be used to assist with management. A brochure will be developed in conjunction with the National Parks and Wildlife Service and Council to be distributed through the community. Two workshops will be held for local residents, professionals and land care volunteers to raise public awareness, and to familiarise the public with identification and the steps to take to assist in long term management.

The activities associated with the project will assist in protecting one of the north coast's iconic plants from the threat of dieback and will also gather information to monitor the Pandanus species to track climate change impacts.

 

Requested amount:                       $24,994

Panel recommended amount:      $24,994

 

8.    Nana Glen Landcare Group Incorporated – Rehabilitating the Coldwater Creek Travelling Stock Reserve (TSR39744)

 

The Coldwater Creek Travelling Stock Reserve (TSR) is 5.4 hectares of wet sclerophyll forest at Nana Glen in the iconic Orara Valley in the Coffs Harbour Local Government Area. It has two key vegetation types with significant and impressive old growth habitat trees throughout including lowland swamp box, ironbark, blue gums and tallowwood. It has obvious signs of previous use as a travelling stock reserve with persimmon and lemon trees amongst the regenerating forest. However, it is infested with small-leaf privet, lantana, camphor laurel and broad leaf paspalum, has old unmaintained barbed wire fencing, and the lower area is flood-prone. The Nana Glen Landcare Group aims to create a 100% native TSR through weed control, removal of old fences, and replacement of neighbouring boundary fences.

 

A future second stage for the TSR would be the creation of a walkway with interpretive signage and seats to educate visitors on the history of Travelling Stock Reserves, and installation of plaques to identify the old growth trees. It will add to the other excellent Crown Land reserves along the Orara Way. Funding for this second stage will be sought from available Heritage and Cultural Grants.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

9.    Nana Glen Sport, Recreation and Equestrian Centre Management Committee - Removing Dead Camphor Laurel trees at the Nana Glen Sport, Recreation, and Equestrian Centre

 

The Nana Glen Equestrian Centre provides a very popular facility for the Coffs Harbour community to hold equestrian events, cross country, dressage, rodeos, rider training, workshops, allows camping and hosts large events from all over the Mid-North Coast Region, most recently the Mid-North Coast Regional Cross Country running.  It is the only facility of its type in the region, and is used every weekend for events, and also during the week for riding practice and other casual uses.

 

This popular public site has had much regeneration work over the years, but still has a lot of Camphor laurel trees (an invasive weed), including dead ones that pose a risk to the riders and horses through falling dead limbs.

 

This project aims to create a safer and more pleasant environment for equestrian events through removal of camphor laurel trees and planting with native species of local provenance that will provide shade for horses and visitors, as well as wildlife habitat, when mature.

 

Camphor laurel trees are a fast growing noxious weed that readily invade.  Originally planted as shade trees, they are now a major pest, impacting native flora and fauna as camphor oil is slightly toxic, which results in no native species being able to compete with them, and leaf litter impacts waterbugs and fish populations.

 

The funds would be used to engage a contractor who would fell the dead camphor laurels that pose the highest risks to the horses and riders. The felled logs would be used as ground habitat and to delineate the edge of the riparian zone to aid in its protection, with tree heads burned on-site or, if the need arises, transported off site for disposal subject to approval by Council and the RFS. Works would be supervised by the Project Officer for the Orara River Rehabilitation Project (ORRP) which carries out annual regeneration works on the site. The Committee would then plant native shade trees to replace the removed dead trees.

 

Requested amount:                  $5,000

Panel recommended amount:  $5,000

 

10.  Coffs Harbour Regional Landcare – Revegetating the headwaters of Coffs Creek for wildlife and water quality

 

This project will begin the revegetation of the headwaters of Coffs Creek on a property that was previously a banana plantation at Bennetts Road in Coffs Harbour. The landholder has undertaken extensive weed control (small-leaved privet & camphor laurel) and is very keen to plant the riparian zones with local native trees and shrubs to promote good water quality and koala habitat.

 

The mapped vegetation community here is Wet Sclerophyll Forest – “Coast & Hinterland Riparian Flooded Gum – Bangalow Wet Forest”, which will be re-created.

 

This year’s activities will begin the revegetation along the lower part of the riparian zone with the plan being to continue this work in following years. This will provide for a wildlife corridor as well as protected and improved water quality in Coffs Creek.

 

Requested amount:                       $5,000

Panel recommended amount:      $5,000

Issues:

This is the first year for the new Environmental Levy Grants Program providing a dedicated pool of EL funds for community-based programs. Refinements may be made to the program following a review of its operation in 2018/2019.

Options:

The options available to Council in relation to the recommended projects for Round 2 of the 2018/2019 Environmental Levy Grants Program are:

 

1.    Adopt the recommendation provided to Council by the Environmental Levy Grants Program panel.  Adopting the recommendation will result in the projects scored by the panel based on Environmental Levy Grants Program assessment criteria and ranked according to average scores being allocated funding.

2.    Council may amend the recommended projects, which may result in Council selecting or rejecting projects not consistent with the merit based assessment of the panel.

Sustainability Assessment:

•     Environment

The Environmental Levy Program funds a combination of major Council strategic projects and initiatives and community based projects, which collectively deliver on the environmental objectives in the MyCoffs Community Strategic Plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•     Social

Determination of successful projects is based on assessment criteria which includes the following:

 

-     Generate a community benefit;

-     Be community based; and

-     Protect and/or rehabilitate the natural environment.

•     Civic Leadership

Council’s EL Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues, which aligns with MyCoffs Community Strategic Plan theme - A natural environment sustained for the future.

•     Economic – Broader Economic Implications

The EL Program is funded through a special rate. A 25% pool has been allocated for the Environmental Levy Grants Program.  The EL Program funds environmental projects that would not otherwise be undertaken within Council’s operational funding.

•     Economic - Delivery Program/Operational Plan Implications

It is budgeted that $1,376,814 will be available for the EL Program in 2018/19.  This includes income from the 2018/2019 EL Special Rate and a contribution from the Water Fund of $50,000 towards the Orara River rehabilitation works.  A 25% pool of $331,703 has been allocated for the Environmental Levy Grants Program in 2018/2019.

 

Round 1 of the 2018/19 Environmental Levy Grants Program allocated $237,230 of funding. Round 2 funding recommendations of $131,659 are funded through a combination of the remaining 2018/19 Environmental Levy Grants Program allocation and unspent 2017/18 funds returned to the EL Reserve.

 

All recommended projects are able to be funded.

Risk Analysis:

Each of the projects have an individual risk profile which will be considered by the project owners.

Consultation:

The Environmental Levy Grants Program panel which currently includes a Councillor as Chair, two community representatives, a Council staff member and an interagency member (to be determined) is an advisory panel of Council.  The Panel met on 18 October 2018 to consider the submissions and to recommend the projects for the program.  The recommended program is included in this report.

Related Policy, Precedents and / or Statutory Requirements:

The Environmental Levy Grants Program panel reviews all submissions before the program is finalised.  Assessment of submissions is undertaken in accordance with Council’s Environmental Levy Policy, which states that submissions are scored on the following criteria:

 

-     protect and/or rehabilitate the natural environment;

-     strategic integration;

-     generate a community benefit and be community-based;

-     provide potential to attract outside funding sources; and

-     improve aesthetic quality of our natural environment and / or raise community awareness or education.

 

To be eligible submissions must:

 

-     address one or more identified key strategies in the Council’s MyCoffs Community Strategic Plan (‘A natural environment sustained for the future’ theme); and

-     work on private land must prove a 'public benefit' rather than only benefiting an individual or group.

Implementation Date / Priority:

Successful applicants will be notified in writing in November after the 2018/2019 Environmental Levy Grants Program Round 2 is formally adopted by Council.

Conclusion:

This report provides Council with the recommended projects for Round 2 of the 2018/2019 Environmental Levy Grants Program for consideration and approval.

  


SC18/41       2017/18 Annual Report

Author:                        Section Leader Community Planning & Performance

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  SC18/41   2017-18 Annual Report Section 1 - Significant Achievements

ATT2  SC18/41   2017-18 Annual Report Section 2 - Regulatory Information

ATT3  SC18/41   2017-18 Annual Report Section 3 - Annual Financial Statements  

 

Executive Summary

Under the Local Government Act, Council is required to complete an Annual Report within five months of the end of the financial year. The legislation requires that the 2017/18 Annual Report be posted on Council’s website by 30 November 2018.

The Annual Report is tabled in three sections:

-     Section 1 provides an overview of Council’s significant achievements during 2017/18.

-     Section 2 details statutory information that is prescribed by the Local Government (General) Regulation 2005.

-     Section 3 contains Council’s audited Annual Financial Statements for 2017/18.

The Annual Report is an opportunity for Council to account to the community on the progress made in implementing its Delivery Program over the course of the financial year.

 

Recommendation:

That Council adopts the Coffs Harbour City Council 2017/18 Annual Report.

 

Report

Description of Item:

The Annual Report addresses the period 1 July 2017 to 30 June 2018.

Section 1 of the report focuses on Council’s significant achievements during the year in implementing its Delivery Program.

Section 2 of the Annual Report provides information that is prescribed by the Local Government (General) Regulation 2005. It is considered important for the community to have access to this information so it can better understand how Council has been performing both as a service provider and in providing a leadership role within the community.

Section 3 of the Annual Report contains Council’s audited Annual Financial Statements.

Once adopted, it is proposed that the documents will be principally accessed via Council’s website, but printed copies will be available at Council’s usual display locations.

Issues:

1.   Section 1 of the Annual Report details Council’s impressive record of achievements during 2017/18 including:

-     The naming of Coffs Harbour as the World “Festival and Event City” by the International Festivals and Events Association - for the third year in a row

-     The opening of Stages 2-4 of the Jetty4Shores Project

-     The start of the redevelopment of Brelsford Park as a vibrant, green space and community hub under the City Centre Masterplan

-     Community engagement, project development and concept designs for a cultural and civic space for Coffs Harbour’s CBD

-     The commencement of the $15m upgrade of the C.ex Coffs International Stadium

-     The adoption of the Woolgoolga Town Centre Masterplan

-     The celebration of our cultural diversity with Coffs Harbour’s annual Harmony Festival

-     The unveiling of the Regional Gallery’s new signature event - the STILL: National Still Life Award

-     The start of a major refurbishment program for Coffs Harbour’s historic Jetty structure

-     The commencement of the redevelopment of the eastern end of Diamond Head Drive at Sandy Beach

-     The completion of $6.5m upgrade works at Coffs Harbour Regional Airport

-     The start of construction at Upper Shephards Lane on the fourth and final flood detention basin for the Coffs Creek catchment

-     The completion of a new, $1.4m multi-purpose amenity building at Fitzroy Oval in Coffs Harbour’s CBD

-     The installation of extensive new facilities as part of the Sustainable Improvement Strategies for Coffs Coast Holiday Parks

-     Community engagement regarding the future development of Sawtell and Woolgoolga Swimming Pools

2.   Section 2 of the Annual Report contains statutory information. It addresses specific reporting requirements set out in the Local Government Act, General Regulation and other legislation.

These include:

-     Overseas visits by councillors and council staff

-     Mayoral and councillor fees and expenses

-     Contracts ($150,000+) awarded by council

-     Amounts incurred in relation to legal proceedings

-     Private works and financial assistance

-     Rates and Charges written off

-     External bodies, companies and partnerships

-     Planning Agreements

-     Environmental Upgrade Agreements

-     Equal employment opportunity activities

-     Total expenditure on General Manager and Senior Staff remuneration

-     Information on stormwater levies and charges

-     Information on companion animals management

-     Details of Assets Acquired and Held and the Condition of Public Works

-     The outcomes of programs funded through Special Rate Variations

-     Capital Works Projects

-     Government Information (Public Access) Act – Annual Report for Coffs Harbour City Council

-     Details of inspections of private swimming pools

-     Public Interest Disclosures Annual report

-     the annual summary report relating to the implementation of Council’s Disability Inclusion Action Plan

3.   Council’s audited Annual Financial Statements for 2017/18 are also presented in conjunction with the Annual Report as required under S 419(1) of the Local Government Act.

The financial statements consist of three distinct sections:

1.   The General Purpose Financial Statements

2.   The Special Purpose Financial Statements

3.   The Special Schedules

The General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules are presented in accordance with statutory and regulatory requirements.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an option analysis is not required.

Sustainability Assessment:

•     Environment

Apart from energy and printing costs associated with compiling the report, there are no environmental impacts flowing from the preparation of the Annual Report. However, environmental issues are considered within the Annual Report.

•     Social

The Annual Report details the community benefit of the works and services undertaken by Council through the year reported. The publication of an Annual Report, detailing Council’s performance, is consistent with Council’s commitment to accountability to the community.

•     Civic Leadership

The Integrated Planning and Reporting provisions of the Local Government Act promote improved accountability as a key objective of a council’s governance structure and identify the Annual Report as a critical component in the monitoring and review process. The development of the Annual Report is an activity aligned with the MyCoffs Community Strategic Plan objective D.1 “Our Leaders give us confidence in the future.”

•     Economic – Broader Economic Implications

There are no broad economic implications associated with compiling the report.  However, the report includes information relating to Council activities aimed at stimulating the economic sustainability of the Coffs Harbour local government area.

•     Economic - Delivery Program/Operational Plan Implications

The delivery of the Annual Report is accommodated within Council’s yearly budget for Corporate Planning and Performance Reporting.

Risk Analysis:

The preparation of an Annual Report is a legislative requirement. A risk analysis is not applicable in this instance.

Consultation:

Appropriate input from all Council directorates has been sought and included in the 2017/18 Annual Report. Much of the information in Section 1 of the Annual Report has been edited from the comprehensive Six-Monthly Progress Reports on the Coffs Harbour City Council 2017-2021 Delivery Program, tabled with Council for the periods July to December 2017 and January to June 2018.

Related Policy, Precedents and / or Statutory Requirements:

Sections 406 and 428 of the Local Government Act 1993 require Council to produce an Annual Report by 30 November each year. Additional information is required in accordance with Local Government (General) Regulation 2005 Clauses 132 and 217, Companion Animals Act 1998, Environmental Planning and Assessment Act 1979, Swimming Pools Act 1992 and Regulation 2008, Public Interest Disclosures Act 1994, Government Information (Public Access) Act 2009 and Regulation, and Disability Inclusion Act 2014.

Implementation Date / Priority:

Subject to Council approval, the 2017/18 Annual Report (including the Annual Financial Statements 2017/18) will be posted on Council’s website (and the Office of Local Government will be advised) by 30 November 2018 in line with statutory requirements.

Conclusion:

The 2017/18 Coffs Harbour City Council Annual Report identifies significant achievements or challenges recorded during the financial year.

 

While it satisfies a legislative requirement, the report is a valuable resource to assist the community to understand the services and facilities that Council provides. It is recommended that Council adopt the 2017/18 Annual Report for public release.

 


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SC18/42       Regional Sports Infrastructure Fund - Coffs Coast Regional Sports Hub

Author:                        Group Leader City Prosperity

Authoriser:                  Director Sustainable Communities

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              Nil

 

Executive Summary

Council has recently been awarded $10 million from the NSW Government’s Regional Sports Infrastructure Fund (RSIF) to deliver the Coffs Coast Regional Sports Hub – Stage 2 Project, at a total cost of $12.5 million.

This report seeks to confirm the funding options for Council’s $2.5 million contribution.

 

Recommendation:

That Council:

1.       Contribute $2.5 million funding towards the Coffs Coast Regional Sports Hub – Stage 2 Project from Section 7:11 Developer Contributions as follows:

1.1.    $1 million held in Developer Contributions designated for the Coffs Coast Sport and Leisure Park western fields within the Coffs Harbour Open Space Developer Contributions Plan.

1.2.    $1.5 million forward funded from the Infrastructure Assets Renewal – General Reserve, to be recouped in line with future contributions received from the Coffs Harbour Open Space Developer Contributions Plan.

 

Report

Background:

At its Ordinary meeting of 26 April 2018, Council considered a report on the NSW Government’s Regional Sports Infrastructure Fund (RSIF). At this meeting, it was resolved:

That Council Submit an Expression of Interest for the NSW Government’s Regional Sports Infrastructure Fund (RSIF) for the Coffs Coast Regional Sports Hub – Stage 2.

Further, at its Ordinary meeting of 27 September 2018, Council considered a report on the Coffs Harbour Indoor Sports Study. At this meeting, it was resolved:

That Council:

1.       Endorse the Coffs Harbour Indoor Sports Study (Attachments 1-5).

2.       Aim to meet the future need for indoor sport in the local government area by planning for the establishment of 6-8 additional courts by 2036.

3.       Endorse the ‘balanced’ approach to meet local, district and regional demand by:

3.1.   Retaining the current general layout of Sportz Central and undertaking minor building upgrades as soon as possible to improve asset condition and maintenance, as outlined in the Sportz Central Design Concept and Feasibility (Attachment 3).

3.2.   Moving forward with planning to a DA stage in view of being spade ready for any funding opportunities to provide a two court facility at the proposed West Woolgoolga Sports Complex to meet current and future demand for the Northern Beaches area, with detailed planning and funding of the project aiming to deliver by 2026, (or earlier to take advantage of any significant funding opportunities should they arise), as outlined in the Northern Beaches Multi-Purpose Centre Design Concept and Feasibility (Attachment 4).

3.3.   Prioritising the development of a proposed Regional Facility (minimum of 6 courts) within the Coffs Coast Regional Sports Hub to meet regional event and economic opportunities, subject to further investigation and evaluation on two potential sites, as outlined in the Regional Indoor Sports Hub Preliminary Assessment (Attachment 5).

4.       Write to all organisations involved in the consultation to confirm the findings.

Issues:

On 8 October 2018, the NSW Government announced that the application under the RSIF was successful and Council has received the full grant allocation of $10 million for the Coffs Coast Regional Sports Hub – Stage 2 Project. 

The project scope of works includes:

-     Three new rectangular fields (two synthetic and one turf) with sub-surface drainage and Australian Standard lighting.

-     A new sports amenity block to service the new fields, and additional change rooms and amenities between Coffs Coast Sport and Leisure Park (CCSLP) fields 1 and 2.

-     A new car park and access road.

-     Connectivity throughout the Coffs Coast Regional Sports Hub precinct via a new shared footpath and cycleway, pedestrian bridges over a small waterway and a pedestrian road refuge. This will provide safe and convenient pedestrian passage between CCSLP, Coffs Harbour Education Campus, the allied health and sport services at Southern Cross University, and the health services at the Coffs Harbour Health Campus.

-     Business case, flood and traffic studies for proposed Regional Indoor Sports Centre.

As set out above, the Coffs Coast Regional Sports Hub – Stage 2 Project includes business case, flood and traffic studies for the proposed regional indoor sports centre. However the project budget does not allow for the preparation of detailed concept plans or detailed designs to proceed to development approval stage (these would require additional funding).  The results of the business case and associated studies will be returned to Council at an appropriate time with recommendations on the next steps to progress the project.

The total project cost is $12.5 million.  As set out within the report considered by Council on the RSIF funding on the 26 April 2018, now that the RSIF application has been successful, the purpose of this report is to confirm Council’s $2.5 million contribution to the project.

Options:

1.   Accept the recommendations as outlined in the report.

2.   Amend or reject the recommendation and propose a different funding model for the $2.5 million Council contribution.

Sustainability Assessment:

•     Environment

All appropriate environmental requirements will be considered in the planning and delivery of the Coffs Coast Regional Sports Hub.

•     Social

Sports grounds are a valuable resource and are highly valued by the community partly because they provide a low cost recreation opportunity that is within the financial reach of a broad cross section of the community.

Participating in sport produces a range of benefits including improved physical fitness, enhanced mental health, skill development, increased self-esteem and opportunities for social networking. These benefits extend to not only players but officials and spectators, and provide opportunities to strengthen family units by encouraging families to spend time together.

The new fields and infrastructure will be of significant benefit to visiting international, national, and state events, as well as to local sports teams and competitions that will have increased access to these facilities.

•     Civic Leadership

The establishment of the Coffs Coast Regional Sports Hub works towards achieving the outcomes identified within the Coffs Harbour 2030 Community Strategic Plan and is directly connected to the themes "Places for Living” and “Looking after our Community”.

•     Economic – Broader Economic Implications

The project will have positive economic implications during the construction period and also in the long term.

Each year the sports industry delivers approximately $30 million in economic benefit to our community on the Coffs Coast, of which a minimum of $19 million is directly associated with major event delivery at the CCSLP and C.ex Coffs International Stadium.

•     Economic - Delivery Program/Operational Plan Implications

As outlined in the previous report to Council on 26 April 2018, Council’s $2.5 million funding contribution towards the project will be sourced from Section 7:11 Developer Contributions.

Council currently has $1 million held in Developer Contributions designated for the Regional Sports Hub (Coffs Coast Sport and Leisure Park western fields) within the Coffs Harbour Open Space Developer Contributions Plan. It is proposed the remaining $1.5 million will be forward funded as a loan from the Infrastructure Assets Renewal – General Reserve and the loan repaid in line with future contributions received.

Risk Analysis:

Planning for the site will consider the significant levels of flooding within the Coffs Coast Sport and Leisure Park precinct.

Consultation:

Significant consultation was undertaken with sports during the preparation of the Sports Facility Plan 2016, and has also been undertaken by Otium Planning Group.  Ongoing consultation with national and state sporting organisations, sporting event organisers, NSW Office of Sport, Sport NSW and representatives of Southern Cross University have occurred and will continue throughout development of the proposed Coffs Coast Regional Sports Hub.

 Related Policy, Precedents and / or Statutory Requirements:

There are no specific statutory requirements.

Implementation Date / Priority:

The project will commence once the contract with the NSW Government has been executed, and will be delivered over three years.

Conclusion:

The Coffs Coast Regional Sports Hub – Stage 2 project is an exciting project that has received significant funding from the NSW Government’s Regional Sports Infrastructure Fund and one that will benefit both the local community and economy.

  


NOM18/22   Bypass of Coffs Harbour

Attachments:          Nil

 

Motion:

Councillor Rhoades has given notice of his intention to move the following:

"1.     That Council reject the proposed NSW Government/RMS preferred option for a bypass of Coffs Harbour.

2.       That Council on behalf of the Community commence a campaign to the wider communities of NSW to inform them of the NSW Government plans for the preferred bypass of Coffs Harbour and the effects it will have on our community.

3.       Advise the NSW Government that Council and our community will not accept the proposed cuttings and demand that the original Tunnels as proposed be reinstated.

4.       That Council establish a sub committee group to progress the campaign as a matter of urgency.

5.       That Council allocate the necessary funds to achieve Point 2 above."

 

Rationale:

“Following the 3 by 3 hour so called community consultation sessions by the NSW Government it is now even more clear the devastating effect the proposed concept plan option will not only have on the community of West Coffs Harbour but on the entire town of Coffs Harbour. The once beautiful backdrop of Coffs Harbour will be permanently scarred by the proposed cuttings and will result in an economic downturn to the Tourism Industry locally. Council needs to harness the support of those in NSW who visit our City on a yearly basis for holidays and inform them of the devastation this proposed concept plan will have.”

Staff Comment:

The issues raised in the NOM are most appropriately a matter for Council to determine. However, Council would be aware that a Technical Staff Review providing feedback on the the preferred bypass concept was recently submitted by Council to the RMS for their consideration.

 

  


SI18/23         Traffic Committee Meeting No. 5/2018

Author:                        Senior Engineering Officer - Traffic

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SI18/23    Traffic Committee Meeting Minutes 10 October 2018

ATT2  SI18/23    Plans Traffic Committee Meeting 10 October 2018  

 

Executive Summary

The Local Traffic Committee (LTC) Meeting minutes are presented to Council for information. The meeting considered 13 items, 11 were regulatory in nature, one was an event, and one was withdrawn at late notice. All recommendations were of a minor nature and were therefore approved under the delegated authority issued by Council. The report lists the minutes for Council to note.

 

Recommendation:

That Council note the Minutes of the Local Traffic Committee Meeting of 10 October 2018 which details those items which have been authorised in accordance with the delegations issued by Council.

 

Report

Description of Item:

Council’s delegation under the Roads Act 1993 requires Council to seek the advice of the NSW Police and the Roads and Maritime Services (RMS) before exercising their delegated functions. This requirement is satisfied by Council’s utilisation of the Local Traffic Committee.

In cases where the Local Traffic Committee advice is unanimous (as it was for all items covered in this report), and Council intends to follow that advice (which in this case it does), Council may authorise the implementation of the facility or device without further notifying the RMS or the NSW Police.

Issues:

Council should note carefully the recommendations of the LTC as they relate to the authorisation of traffic control facilities and prescribed traffic control devices with the aim to improve road safety and traffic management on local roads.

Options:

If the Council wishes to act contrary to unanimous LTC advice, then Council must notify in writing, both the NSW Police and the RMS representatives on the LTC.  Council must then refrain from taking any action for 14 days so that the NSW Police or the RMS is given an opportunity to appeal to the Chairperson, Regional Traffic Committee should they wish.

In the case of an appeal, the decision of the Chairperson, Regional Traffic Committee is binding and final for matters under the Road Transport (Safety and Traffic Management) Act 1999.

Council does not need to notify the NSW Police or the RMS if they decide not to proceed with any proposal for any reason.

Sustainability Assessment:

•     Environment

Not applicable.

•     Social

The recommendations in the report serve to improve road safety and traffic flow in the Local Government Area.

•     Civic Leadership

Council is responsible for the safe and efficient operation of the local traffic facilities, recommended by the LTC.

Safe and efficient traffic facilities are in line with several objectives of the MyCoffs Community Strategic Plan including:

-     A.2 An Active, Safe and Healthy Community

-     C.1 Liveable neighbourhoods with a defined identity

-     D.2 We have effective use of public resources

•     Economic – Broader Economic Implications

Not applicable.

•     Economic - Delivery Program/Operational Plan Implications

Council has an existing budget for minor works associated with traffic improvements.

Risk Analysis:

The risk assessment has identified the following risks associated with the Local Traffic Committee recommendations:

·     That Council may fail to fulfil its delegations as a road manager

·     That Council may fail to implement risk mitigation measures identified in the Local Traffic Committee meeting

To mitigate these risks, it is recommended that Council:

·     Implement the LTC recommendations as detailed in this report.

Consultation:

The Local Traffic Committee members’ attendance is listed on the minutes.  Most of the matters raised were requests from the community.  Relevant stakeholders were consulted and reports were submitted to the Local Traffic Committee meeting.

Related Policy, Precedents and / or Statutory Requirements:

Traffic control facilities and prescribed traffic control devices may be authorised for use on a road or road related area, whether a public road or on private land, only by the RMS or Council.

Traffic may be regulated for various purposes by means of notices or barriers erected by a road authority.

Section 50 of the Transport Administration Act 1988 permits RMS to delegate its functions to other public agencies such as Councils.

Section 53A Part 6 permits RMS to give directions to Councils in relation to RMS functions.

The Road Transport (Safety and Traffic Management) Act 1999, incorporating the Road Rules 2008 provides for a system of traffic laws relating to all vehicles and pedestrians.

Implementation Date / Priority:

Road related modifications will be listed in the works program for installation within two months of the Council meeting.

Conclusion:

Council to note Minutes of the electronic Traffic Committee Meeting No. 4/2018, and to note that LTC Items T.37, T.38, T.39, T.40, T.41, T.42, T.43, T.44, (T.45 withdrawn), T.46, T.47, T.48 and T.49 have been approved by the Director of Sustainable Infrastructure.

 


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SI18/24         City Centre Upgrade

Author:                        Group Leader Strategic Asset Management

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              ATT1  SI18/24    City Square Renewal Review, January 2018

ATT2  SI18/24    Community Survey - What the community told us in March 2018

ATT3  SI18/24    Consultation Report Coffs City Square Design Concept, November 2018

ATT4  SI18/24    Concept City Square  

 

Executive Summary

At its meeting of 7 December 2017, Council resolved to reject Tenders for the City Square Upgrade and undertake a review of the design. That review has been completed and a new design has been progressed. Two successive rounds of consultation have been conducted during the design process leading to a concept design which is now presented for Council’s consideration.

The purpose of this report is update Council on the progress made since its last consideration of this matter, and to request Council’s endorsement to proceed to the detailed design and construction phase for the new Design.

 

Recommendation:

That Council:

1.       Note and endorse the redesigned concept for the upgrade of City Square.

2.       Authorise the commencement of procurement activities related to the project.

3.       Acknowledge that the current lease for the Caffeine Central kiosk automatically terminates on 9 August 2019 and authorise the commencement and conduct of exit negotiations with the lessees of the kiosk with a view to achieving the removal of the kiosk prior to February 2019.

 

Report

Description of Item:

At its meeting of 7 December 2017, Council resolved:

 

That Council:

1.    Decline to accept any tender received for Contract No. RFT-886-TO City Square Refurbishment Construction; in accordance with s178(1) (b) of the Local Government Regulations.

2.    In accordance with s178(3)(a), postpone the proposal for the Contract until further reviews are Completed.

3.    Conduct an external Urban Design peer review of the existing City Square Design.

4.    Continue with the supply and erection of the screen on the carpark ensuring that the colour scheme is consistent with the adopted CBD Master Plan palate.

 

Consequent to the rejection of all tenders, a peer review of the original design was undertaken by the urban design consultancy McGregor Coxall. The peer review indicated that the previous design was not in accordance with the objectives inherent in the City Centre Masterplan and was not likely to achieve the intended outcome (Attachment 1). Council then set out to better understand community desires and how that could be leveraged to achieve the objectives of the Masterplan.

 

Council undertook a first round of Community Consultation through Council’s ‘Have your say’ website, with stakeholders and users of the area, to help inform a new design. The outcome of this survey (Attachment 2), gave a prioritised list of potential inclusions for the new City Square. Top priorities were, save the trees, alfresco dining opportunities, markets, weather protection, lighting and the provision of CCTV.  These aspirations are all consistent with the Masterplan objectives.

 

This information was used to produce an initial ‘draft concept drawing’.

 

In a second round of consultation the draft concept was then presented to stakeholders by:

 

·    Project Information page on the “Have Your Say’ website

·    Face to face briefings with owners and traders

·    Five Public Information stalls held through July and August.

·    An invited session for traders and CBD property owners at the C.ex Coffs

·    Direct engagement with impacted property owners

·    Direct engagement with impacted City Square traders as a group and individually

·    Mail out of a fact sheet to approximately 300 CBD properties advising of the consultation

·    Notification of the engagement in local media

 

The second round consultation result titled ‘City Square Consultation Report’ is included in Attachment 3.

 

In summary, the general feeling from the consultation was that the City Square was already an enjoyable space, but needed modernisation and additional public safety to fully achieve the vibrancy and activation goals inherent in the Masterplan. The community’s modernisation ideas particularly included additional activation (including night time), lighting, and CCTV. A new idea, trialled during the consultation phase, was the use of ‘communal’ dining spaces rather than the current ‘privatised’ dining areas. This idea received mixed support. There were concerns expressed, especially by business operators, regarding the possible difficulties which would arise in allocating responsibility for the operation and cleaning of the ‘communal’ space.

 

With that input staff then developed a final draft concept drawing including plan, sections, and palate information, which was then re-presented to the relevant property owners and business operators in confirmatory discussions. It was well received. An emerging theme from these discussions was that Council should ‘get on with it’.

 

The draft concept drawing was then presented to the Masterplan Committee at its meeting of 18 October 2018, where the following motion was resolved by the Committee:

 

a)   ‘The Committee endorsed the concept plan as tabled to proceed to detailed design for construction beginning February 2019.’

 

b)   ‘That the Committee’s view on the future of the kiosks was that the Committee agrees with the comments expressed by the community during the city square design consultation.’

 

At the Masterplan Committee meeting of 13 October 2018 there was considerable discussion on the Council-owned kiosks within City Square. This discussion centred on the merits of retaining both kiosks, one kiosk, or their complete removal.

 

Further discussion of this particular staff recommendation is provided later in the next section of this report. For clarity, the final concept drawing (Attachment 4) presented here for Council’s consideration demonstrates an upgraded Square with the Caffeine Central kiosk removed.

 

If Council resolves to progress the finalisation of the design and the procurement of the City Centre Upgrade, it is proposed to complete the detailed design and to call tenders to enable construction to commence in February 2019.

 

Construction of the proposed design will be less disruptive to the ongoing current use of the area than the previous design, and works will be scheduled to further minimise impact on stakeholders. Project site works will likely take 3 to 4 months to be completed. If the recommendations in this report are resolved in the affirmative, staff will undertake to expedite the procurement of the long lead time materials to ensure a punctual start in February 2019.

Issues:

Recommended Removal of Eastern Kiosk (Caffeine Central)

 

As set out previously the City Centre Master Plan Committee (CCMPC) supported the project Concept which included both of the kiosks being retained. On this particular point the Minuted position of the Committee is:

 

‘For clarity: The Committee view is that any future agreement to remove the Kiosks is an issue for Council.’

 

The staff recommendation to remove the Caffeine Central kiosk is the result of an objective assessment, based on the totality of consultation and inclusive of all input evaluated during the process. The resulting staff assessment is that the eastern edge of the Square can be ably activated by other existing businesses in the private space thereby making redundant any activation-driven necessity for the kiosk to remain into the future.

 

Additionally, the staff assessment identifies that the kiosk structure physically occupies, and effectively privatises, what could otherwise be maximised public space along the eastern edge of the Square as envisaged by the upgrade objectives. Its location detrimentally disrupts important view lines and pedestrian movement through the Square and consequently has a detrimental impact the optimised achievement of both the maximisation of public space availability, and the business opportunities in the adjoining private holdings.

 

The staff assessment remains that these issues combine to hold back the achievement of the highest and best future use, and activation opportunities, of the remaining public space. It is therefore assessed that the commercial benefit to Council of keeping its kiosk in the Square does not outweigh the public space detriment it currently, and will continue to, cause in the future upgraded Square.

 

It is important to note that these issues do not apply in the case of the second kiosk, Mama Goto, given the very different business and public space activation dynamic which currently operates along the western edge of the Square. For clarity, the staff recommendation in the case of the Mama Goto kiosk, is that it should be refurbished as a component of the project and remain on its current footprint.

 

Finally, the current design is a much less intrusive and disruptive design than the previous design in physical terms. Unlike the previous design it is both within the capacity of the adopted budget for the upgrade and better addresses the adopted Masterplan goals. Extensive community and business stakeholder consultation has achieved an overall design that is reasonably well received by the stakeholders.

Options:

1.       Adopt the Recommendation and allow the construction to the City Square Upgrade to be commenced in February 2019.

 

2.       Reject the recommendation and require a further review of the design.

Sustainability Assessment:

•     Environment

A Part V environmental assessment for the works will be prepared but no significant impacts are expected to arise.

•     Social

The objectives of the CBD Masterplan with regards to the City Square are to provide a place for Community activity and to compliment and support the adjoining commercial activity. The proposed design will provide a place for social interaction and activities such as extended alfresco dining, markets, festivals, movie nights, meeting places, and ‘pop up’ events and changing public art works.

•     Civic Leadership

Coffs Harbour City Council through its MyCoffs Community Strategic Plan has identified the following Key Vision Outcome:

 

We will have a vibrant and inclusive place.

 

This project forms part of the revitalisation of the City Centre as envisaged in the adopted City Centre Master Plan and budget.

•     Economic – Broader Economic Implications

As per the Key Vision above this Project is expected to attract more people to the City Centre resulting in the creation of increased retail options and economic growth outcomes.

 

Ongoing consultation with adjoining businesses and the City Centre Committee occurred during the design process. The terms of the contract will require the contractor to maintain access for businesses and the public during the construction phase. The exception to this is the two kiosk operators who have provision in their leases to be closed for a period of time to facilitate construction around the kiosks.

•     Economic - Delivery Program/Operational Plan Implications

The funding for the project is included within the 2018/19 Operational Plan, as part of the Special Rate Variation for the CBD.

Risk Analysis:

It is believed that the high level of Consultation that has been undertaken has addressed the major risk of acceptance of the design.

 

Procurement Construction risks will be addressed as part of Council’s normal Project Management process.

Consultation:

Extensive Community Consultation has been undertaken on this project, as evidenced by the attachments.

 

The CCMPC have been consulted and largely have endorsed the design.

 

Extensive and appropriate internal consultation has been undertaken.

Related Policy, Precedents and / or Statutory Requirements:

Tendering procedures will be carried out in accordance with Council’s Policy. 

Implementation Date / Priority:

If Council resolves the recommendations, detail design will continue with the aim to call construction tenders towards the end of November, closing towards the end of January to allow for a Christmas shutdown period.

 

Resolution of the recommendation would also allow procurement of long lead time items such as pavers and bespoke light fixtures.

Conclusion:

The City Centre Upgrade construction has been redesigned to better align with Community expectations and the CBD Masterplan objectives.

 

Construction of the new design can be commenced in February 2019 with a 3 to 4 month construction period, providing a valuable new space and amenity for the City Centre.

 


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