Ordinary Council Meeting Minutes                                           27 September 2018

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 27 September 2018 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Paul Amos, Cr John Arkan, Cr George Cecato,
Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Cr Jan Strom

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Disclosure of Interest

No disclosure of interest.

 

Apologies

No apologies.


 

LEAVE OF ABSENCE

2018/209

Resolved (Cr John Arkan / Cr George Cecato)

That leave of absence as requested from Councillor Adendorff be approved and note Councillor Strom’s leave of absence.

 

The Motion on being put to the meeting was carried unanimously.

Carried

Public Addresses

No public Address.

 

Public forum

No public forum.

 

General Manager left the meeting, the time being 5.01pm.

The Director Business Services assumed the chair.

 

Mayoral Minute

 

mm18/03        GENERAL MANAGER’S PERFORMANCE REVIEW

2018/210

Resolved (Cr Denise Knight

That Council note the outcome of the General Manager’s Performance Review.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

General Manager returned to the meeting, the time being 5.02pm.

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

 

Confirmation of Minutes

2018/211

Resolved (Cr Paul Amos / Cr Tegan Swan)

That the minutes of the Ordinary Meeting held on 13 September 2018 be confirmed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Reports

 

GM18/26         Election of Deputy Mayor

 

Executive Summary

Coffs Harbour City Council’s custom and practice has been to elect a Deputy Mayor on an annual basis.  This report provides the opportunity for Council to continue its custom and practice, or given previous changes to the Local Government Act to consider changing this custom and practice.

 

2018/212

Resolved (Cr Keith Rhoades / Cr Sally Townley)

That Council resolve to elect a Deputy Mayor for the ensuing twelve (12) months.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Motion

 

Motion (Cr Keith Rhoades / Cr John Arkan)

That nominations for the position of Deputy Mayor be called and the method of election be by open voting.

 

For:         Crs Arkan, Cecato and Rhoades

Against:  Crs Knight, Amos, Swan and Townley

 

The MOTION on being put to the meeting was LOST.

 

 

SUPPLEMENTARY Motion

2018/213

Resolved (Cr Sally Townley / Cr Tegan Swan)

Nominations for the position of Deputy Mayor be called and the method of election be by ordinary ballot.

 

For:         Crs Knight, Amos, Swan and Townley

Against:  Crs Arkan, Cecato and Rhoades

 

Carried

 

 

The General Manager, as the Returning Officer in accordance with Schedule 7 of the Local Government (General) Regulation 2005, announced that there were two nominations for the position of Deputy Mayor, namely:

 

Cr Cecato

Cr Swan

 

In accordance with the Resolution 2018/212 and 2018/213 above, an election was then held by way of ordinary ballot.  As a result of the ballot conducted Cr Cecato received three votes and Cr Swan received four votes.  The General Manager declared Cr Swan elected as Deputy Mayor for the ensuing twelve (12) months.

 

 

SUPPLEMENTARY Motion

2018/214

Resolved (Cr Denise Knight / Cr Sally Townley)

That the ballot papers be destroyed.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Cr Knight congratulated Cr Swan on her new role as Deputy Mayor and thanked Cr Cecato for his great job as Deputy Mayor over the past two years.

 

Cr Cecato thanked the Mayor for the honour of representing her, the Council and staff and congratulated Cr Swan on her appointment of Deputy Mayor.

 

 

 

 

 

GM18/27         Council Committees - Appointment of Members

 

Executive Summary

Nominations for Council Committee members require approval by Council.  This report is seeking Council endorsement of committee nominations.

 

2018/215

Resolved (Cr Tegan Swan / Cr Paul Amos)

That Council:

1.   Appoints:

1.1.       Vivienne Lapham

1.2.       Steve McLauchlan

To the Eastern Dorrigo Showground and Community Hall Facility Management Committee.

2.   Appoints:

2.1       Marklin Ebo

2.2       Helene Mwiza

2.3       Stanley Nebo

2.4       Cholhok Naam

2.5       Lisa Hillier-Garvey

To the Multicultural Advisory Committee.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 


 

 

GM18/28         Invitation to Join Regional Cities NSW

 

Executive Summary

Following an invitation by the NSW Inland Forum (IF) to consider joining a new group called Regional Cities NSW (RCNSW), the Deputy Mayor and the General Manager attended a meeting in Sydney on Thursday 1 March 2018 to discuss the proposed new group with members of the IF and other invited regional City Councils.

 

This meeting was followed up by a planning day held in Sydney on Thursday 2 August 2018, attended by the Mayor and General Manager and other invited regional City Councils, where further thinking around the establishment of RCNSW was workshopped and discussed.

 

As per a Council resolution from the 8 February 2018 Council meeting, this report details further information on the proposed RCNSW alliance and requests Council give consideration to joining RCNSW. It should be noted that an earlier report to Council on this was not possible until the information provided in the body of this report was available. It is noted that a Briefing Note on this matter in the form of an email dated 8 March 2018 was provided as an update to Councillors.

 

2018/216

Resolved (Cr Keith Rhoades / Cr George Cecato)

That Council:

1.       Note the information contained within this Invitation to Join Regional Cities NSW Council Report.

2.       Join Regional Cities NSW with a formal review of Council’s membership to take place within the first 24 months of the formal commencement of Regional Cities NSW, to ensure it is meeting its stated objectives.

3.       Note that whilst sixteen Councils have been invited to join Regional Cities NSW, a minimum of nine Councils will be needed to establish Regional Cities NSW.

4.       Allocate $5,000 for membership of Regional Cities NSW from 1 January 2019 to 30 June 2019.

 

For:         Crs Arkan, Cecato, Rhoades and Townley

Against:  Crs Knight, Amos and Swan

Carried

 

 

Directorate Reports - Business Services

 

BS18/53          Bank and Investment Balances for August 2018

 

Executive Summary

Council’s Bank Balances and Investments as at 31 August 2018 totalled $215,433,524.64.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

2018/217

Resolved (Cr George Cecato / Cr Paul Amos)

That Council note the bank balances and investments totalling $215,433,524.64 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 August 2018.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS18/54          Monthly Financial Performance Report for the month ended 31 August 2018

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 August 2018.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $83.7M with the actual year to date being $84.0M.  The surplus result will reduce over the course of the year as Council delivers services to the community.

 

The explanation of year to date variances is contained within the Income Statement commentary under Issues for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.  Capital revenue had a negative income primarily due to accrual reversals for grant income on major capital projects, the variances are timing differences which will decrease over the coming months.

 

The capital expenditure target for the current financial year is $83.8M with $7.8M expended to date to the end of August.

 

2018/218

Resolved (Cr George Cecato / Cr Tegan Swan)

That Council note the Monthly Financial Performance Report for 31 August 2018.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Directorate Reports - Sustainable Communities

 

SC18/36          Coffs Harbour Indoor Sport Study

 

Executive Summary

The Coffs Harbour Indoor Sports Study is a significant report based on a strategic analysis and assessment, with recommendations for both existing and future indoor facility requirements.

 

 

 

 

2018/219

Resolved (Cr John Arkan / Cr George Cecato)

That Council:

1.       Endorse the Coffs Harbour Indoor Sports Study (Attachments 1-5).

2.       Aim to meet the future need for indoor sport in the local government area by planning for the establishment of 6-8 additional courts by 2036.

3.       Endorse the ‘balanced’ approach to meet local, district and regional demand by:

3.1.    Retaining the current general layout of Sportz Central and undertaking minor building upgrades as soon as possible to improve asset condition and maintenance, as outlined in the Sportz Central Design Concept and Feasibility (Attachment 3).

3.2.    Moving forward with planning to a DA stage in view of being spade ready for any funding opportunities to provide a two court facility at the proposed West Woolgoolga Sports Complex to meet current and future demand for the Northern Beaches area, with detailed planning and funding of the project aiming to deliver by 2026, (or earlier to take advantage of any significant funding opportunities should they arise), as outlined in the Northern Beaches Multi-Purpose Centre Design Concept and Feasibility (Attachment 4).

3.3.    Prioritising the development of a proposed Regional Facility (minimum of 6 courts) within the Coffs Coast Regional Sports Hub to meet regional event and economic opportunities, subject to further investigation and evaluation on two potential sites, as outlined in the Regional Indoor Sports Hub Preliminary Assessment (Attachment 5).

4.       Write to all organisations involved in the consultation to confirm the findings.

Carried

 

Amendment

 

Motion (Cr Sally Townley / Cr Paul Amos)

1.       Endorse the Coffs Harbour Indoor Sports Study (Attachments 1-5).

2.       Aim to meet the future need for indoor sport in the local government area by planning for the establishment of 6-8 additional courts by 2036.

3.       Endorse the ‘balanced’ approach to meet local, district and regional demand by:

3.1.    Retaining the current general layout of Sportz Central and undertaking minor building upgrades as soon as possible to improve asset condition and maintenance, as outlined in the Sportz Central Design Concept and Feasibility (Attachment 3).

3.2.    Providing a two court facility at the proposed West Woolgoolga Sports Complex to meet current and future demand for the Northern Beaches area, with detailed planning and funding of the project aiming to deliver by 2026, (or earlier to take advantage of any significant funding opportunities should they arise), as outlined in the Northern Beaches Multi-Purpose Centre Design Concept and Feasibility (Attachment 4).

3.3.    Prioritising the development of a proposed Regional Facility (minimum of 6 courts) within the Coffs Coast Regional Sports Hub to meet regional event and economic opportunities, subject to further investigation and evaluation on two potential sites, as outlined in the Regional Indoor Sports Hub Preliminary Assessment (Attachment 5).

4.       Write to all organisations involved in the consultation to confirm the findings.

5.       That Council staff report back in four months on an indicative pathway to preparation of a DA and future funding options for the Northern Beaches Multi-Purpose Centre.

 

For:         Crs Amos, Swan and Townley

Against:  Crs Knight, Arkan, Cecato and Rhoades

 

The AMENDMENT on being put to the meeting was LOST.

The Motion on being put to the meeting was carried unanimously.

 

 

REQUESTS FOR LEAVE OF ABSENCE

Cr Knight advised of her leave of absence for the next meeting.

 

 

QUESTIONS ON NOTICE

No questions on notice.

 

 

Matters of an Urgent Nature

 

MUN18/05      Pacific Highway Bypass

 

Cr Keith Rhoades – Community consultation has not been sufficient by the State Government on this matter.

 

 

 

Close of Meeting

The Meeting closed at 6.04pm.

 

Confirmed:  11 October 2018

 

 

 

...................................................

Denise Knight

Mayor