Coffs Harbour City Council

05 September 2018

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 13 September 2018

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Notices of Motion - Trust

19.      Trust Reports

20.      Requests for Leave of Absence

21.      Questions On Notice

22.      Matters of an Urgent Nature

23.      Consideration of Confidential Items (if any)

24.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

Notices of Motion General

NOM18/21      Bunker Cartoon Gallery - Additional Funds........................................... 3

General Manager's Reports

GM18/24         Application of Resources to Expedite Cultural and Civic Space Project..................................................................................................................... 4

GM18/25         Business Incentive Policy............................................................................... 43

Directorate Reports - Business Services

BS18/49          Monthly Financial Performance Report for the month ended 31 July 2018.................................................................................................................. 52

BS18/50          Certification of 2017/2018 Annual Financial Statements.................. 69

BS18/51          Proposed Revotes for the Year Ended 30 June 2018........................ 210

BS18/52          Woolgoolga Car Parking - Repeal of Developer Contributions Plan.................................................................................................................................. 225

Directorate Reports - Sustainable Communities

SC18/32          Planning Proposal PP_2017_COFFS_005_00 Braford Drive and Irvines Road, Bonville: Post-Exhibition; Draft Coffs Harbour Development Control Plan 2015 (Amendment No.9)........................................................ 228

SC18/33          Planning Proposal to Include the First Sikh Temple at 6 Hastings Street, Woolgoolga In Schedule 5 (Environmental Heritage) of LEP 2013.......................................................................................................................... 400

SC18/34          Water Sensitive Urban Design (WSUD) Guideline - Revision............ 430

SC18/35          JRPP – Development Application No. 0857/18 - Educational Establishment (Addition - New Two Storey Learning Facility, Twenty Six Space Car Park and Landscaping) - Lot 1 DP 1030262, Lot 3, DP 811908 And Lot 1, DP 1189640, 353 Hogbin Drive, Coffs Harbour................... 451   


NOM18/21   Bunker Cartoon Gallery - Additional Funds

Attachments:          Nil

 

Motion:

Councillors Rhoades, Cecato & Adendorff have given notice of their intention to alter Resolution No. 2018/177 for Item GM18/20 Bunker Cartoon Gallery Extension Proposal in accordance with Item 12.10 of Council’s Code of Meeting Pracitic, to include the following:

"That Council contribute an additional amount of $20,000 to the two initial payments identified in the adopted motion on the Bunker Cartoon Gallery passed at the last Ordinary meeting of Council conducted on 9 August 2018."

 

Rationale:

“This $20,000 was included as part of the initial payment in the original staff report and be used for initial research for the historic exhibition and preparation of a demonstration exhibit to present to grant bodies.”

 

 

  


GM18/24      Application of Resources to Expedite Cultural and Civic Space Project

Author:                        Strategic Projects Officer

Authoriser:                  General Manager

MyCoffs:                      B.2 A community achieving its potential

Attachments:              ATT1  GM18/24  Cultural and Civic Procurement Report - 5 September 2018 Final

ATT2  GM18/24  Decision Journey v0.4

ATT3  GM18/24  Option Analysis Council Report 14 June 2018  

 

Executive Summary

This report has been prepared to consider the resources necessary to expedite the Cultural & Civic Space project according to Resolution 2018/126, part 2 “In progressing the Cultural and Civic Space project, ensure that resources available to the project are applied in the most efficient manner to ensure the project is expedited, and further that implementation status project briefing notes be provided to Councillors on a quarterly basis”.  Subsequent research has investigated ways to implement the resolution that protect the project budget, protect the delivery of outcomes, offer a prudent approach and satisfy local government procurement requirements.  Analysis has confirmed that, to expedite the project, resources need to be applied more intensively and expenditure brought forward. The method of procurement needs to be adjusted accordingly.

 

Impact Group has conducted a structured process to recommend a revised method of procurement. Their recommendation is essentially to, in part:

 

1.   Parallel Schematic Design (SD) and writing of the Development Application (DA); and

2.   Engage a pre-qualified building contractor earlier in the design process with the acknowledgement of a guaranteed maximum price.

 

The recommended method of procurement increases buildability in the design, enables early works such as demolition and site preparation to be brought forward, is expected to result in a shorter construction period and reduces asset sale risks to the project.

 

To implement the recommendation,

 

1.   Funds for SD and DA will need to be spent at a faster rate such that $2m would be required in 2018/19 instead of $500k currently allocated, with the additional $1.5m to be sourced from the T2S Reserve; and

2.   Council commitment of full project funds would be required approx April 2019, after a review of SD and associated budget refinement, to enable early engagement of the contractor.

 

 

Recommendation:

That Council:

1.       Endorse the revised method of procurement “Construction Management with 2 Stage Early Contractor Involvement”.

2.       Authorise $1.5m to be transferred from the T2S Reserve in the 2018/19 budget year to parallel Schematic Design & Development Application writing with no change to the project budget of $76.5m.

3.       Note that commitment of full project funds by Council would be required once Schematic Design is completed and the Development Application submitted.

4.       Note that the method of procurement facilitates timing of Council asset sales.

5.       Endorse the pursuit of grant opportunities to offset project costs.

 

Report

Description of Item:

On 14 June 2018 Coffs Harbour City Council (Council) resolved (Resolution No. 2018/126) as follows:

 

That Council:

1.       Progress the Cultural and Civic Space project to its next design phase, Schematic Design, as per the documented Base Option, including the following choices (options) per the Project Finances sections of the Concept Business Case;

1.1.    Museum to be included

1.2.    Car parking – single basement level (estimated 85 parking spaces) & forward funding of estimated 30 additional spaces

1.3.    Covered entrance on the Gordon St frontage

1.4.    Schematic Design consideration of reduced façade treatment and reduced rammed earth treatment.

2.       In progressing the Cultural and Civic Space project, ensure that resources available to the project are applied in the most efficient manner to ensure the project is expedited, and further that implementation status project briefing notes be provided to Councillors on a quarterly basis.

 

Attachment 3 shows the options analysis that led to selection of the Base Option in Resolution No. 2018/126, above, and the resolution text shows the scope choices that were approved in addition to the Base Option.

 

Impact Property Consultancy Pty Ltd (“Impact Group”) has been commissioned by Council to advise on a method of procurement to efficiently apply resources to expedite the engagement of design consultants and a Contractor for the delivery of the Cultural and Civic Space project in a manner that:

 

·    Does not increase the overall project budget

·    Protects the delivery of outcomes for Council and the community

·    Offers a prudent approach to execution of the project

·    Is in accordance with the procurement requirements of NSW Local Government

 

This report recommends a revised method of procurement and documents implementation requirements should Council accept the recommendation.

Issues:

To efficiently apply resources to expedite the project requires a change of method of procurement.  However, the revised method of procurement must balance some key demands for the project, such as:

 

·    To time construction completion with asset sales on a 3 + 3 year Council lease back, such that Council administration can move from current facilities to the new building with minimal operating expense

·    To achieve price certainty earlier rather than later in the project

·    The need for a procurement method that is well known in the construction market to elicit a good response to the request for tender

·    To transfer risk through contracts to those best placed to manage the risks without undue cost premiums for Council

·    To invest project resources sooner without changing the overall project budget

·    To protect the delivery of outcomes required by Council and our community

·    To proceed in accordance with NSW local government requirements

Options:

Impact Group has conducted a structured process to recommend a revised method of procurement.  This process is summarised in the following chart:

 

 

This process considered 3 potential methods of procurement:

 

·    Fully Documented (Construct Only) Contract  (aka Traditional)

·    Design and Construct Contract

·    Construction Management with 2 Stage Early Contractor Involvement (“ECI”) Contract

 

The Project Board and Group Leader, Governance Services worked with Impact Group to identify procurement selection criteria then weight and score those criteria for this specific project.  The recommendation of procurement method is based on a scored analysis associated with the Procurement Selection Criteria (PSC) and Council’s weightings, the Procurement Assessment Criteria (PAC) which scores the options against the PSC and the comparative weighted score (Score). This process lead to the recommendation of Construction Management with 2 Stage Early Contractor Involvement (“ECI”) Contract as is shown in the table below.

 

Procurement Assessment Criteria (PAC)

Fully Documented (Construct Only)

Design and

Construct

Construction

Management + ECI


 

PSC

PAC

Score

PSC

PAC

Score

PSC

PAC

Score

Certainty of Price - is required prior to construction

4

5

20

4

5

20

4

5

20

Certainty of Price - is required early in the design process

4

2

8

4

2

8

4

4

16

Competitive Price - Selection of the builder is to be based on price

3

5

15

3

3

9

3

3

9

Time - Early commencement is required

5

2

10

5

4

20

5

4

20

Time - certainty is required

4

2

8

4

4

16

4

4

16

Contractual Remedies - required early in the design process

4

5

20

4

3

12

4

3

12

Design Involvement - Council is to be involved

5

2

10

5

4

20

5

4

20

Commercial Transparency - full commercial transparency

5

3

15

5

3

15

5

4

20

Flexibility - Variations to the design are likely to occur

2

2

4

2

4

8

2

4

8

Complexity - high level of services and technology

4

4

16

4

4

16

4

4

16

Ecological Design - incorporate a high level of ESD

4

4

16

4

4

16

4

4

16

Risk Transfer - risk of cost slippage from the Client is important

4

4

16

4

2

8

4

3

12

Risk Transfer - risk of time slippage from the Client is important

2

4

8

2

2

4

2

3

6

Contractor Input - Contractor to add value in the design development

5

2

10

5

5

25

5

5

25

Changes - Flexibility to accommodate changes

5

2

10

5

2

10

5

4

20

Site Conditions - control and respond to unknown site conditions

1

2

2

1

4

4

1

4

4

TOTAL

 

 

188

 

 

211

 

 

240

 

Sustainability Assessment:

•     Environment

Unchanged since last report.  The Cultural and Civic Space will comply with Council’s Sustainability Policy (POL079 adopted 14/09/2017) and all other environmental sustainability requirements as identified during the remainder of the design process and for the Development Approval.

•     Social

Unchanged since last report.  A range of community and cultural benefits will flow from the development including a vibrant cultural hub, improved literacy, educational and lifelong learning, improved social and wellbeing outcomes, increased exhibition spaces and programs, increased visitor numbers and a variety of cultural facilities and spaces that don’t exist today.

•     Civic Leadership

Unchanged since last report.  Civic leadership is shown through the ongoing implementation of MyCoffs.  Council sees an opportunity to match the needs of our growing population, civic leadership and to add value to the city as an urban renewal opportunity and a cultural, community, business and visitor destination.

•     Economic – Broader Economic Implications

Unchanged since last report.  An independent economic assessment identified a host of benefits to the CBD including a variety of financial benefits over a 30 year period totalling $57m, 31 on-going jobs and an extra $2m per annum Gross Regional Product.

•     Economic - Delivery Program/Operational Plan Implications

This project is a priority project in the Delivery Program.

 

The capital cost estimate and proposed funding for the project are unchanged since Council last considered the project 14 June 2018. 

 

The T2S Reserve has sufficient funds for the bringing forward of $1.5m into the 2018/19 budget year allocation for this project.

 

 

$m

Capital Cost Estimate

76.52

Asset sales

-20.00

T2S contribution

-10.50

Council loan

-46.02

 

Per the risk analysis section below, the realisation of asset sales in line with their valuations ($20m) is increasingly likely with the recommended method of procurement.

 

Council will continue to actively pursue grant applications and EOIs including but not limited to submissions to the State Governments Regional Cultural Fund Round 2, Regional Growth – Environment and Tourism Fund Round 2 and Growing Local Economies Fund and the Federal Governments Building Better Regions Fund.

 

Several opportunities to obtain grant funding for the Cultural and Civic Space project are either currently available or are likely to become available in the near future.

 

The State Government has several funds open through the Regional Growth funds including:

 

·    Growing Local Economies - designed to unlock growth in regional NSW by delivering the infrastructure that supports projects of economic significance.

·    Environment and Tourism Fund - Stream One: Up to $50 million for regionally iconic tourism activation projects.

·    The Regional Cultural Fund supports the development of cultural infrastructure in regional NSW that enables bold, exciting and diverse arts and cultural activities.

 

The Federal Governments Building Better Regions Fund, Infrastructure Projects stream supports projects that involve construction of new infrastructure, or the upgrade or extension of existing infrastructure.  The Australian Government has announced $200m in the 2018–19 Budget for Round Three of the BBRF.  To help regions unlock their tourism potential, a key priority for the BBRF will be to help stimulate local economies by investing in the tourism sector through tourism-related infrastructure projects.  It is anticipated that Round Three will be open for applications in the second half of this year.

Risk Analysis:

The Council resolution to expedite the project is a risk mitigation against potential cost escalation and time delay to the project as identified in the previous report.

 

The recommended method of procurement reduces asset sale risks to the project.  The asset valuations from Savills are on the basis of sales with a 3+3 year lease back by Council.  Given that assets can’t be put on the market until full project funds are committed by Council, then bringing forward the funding commitment brings forward the point that asset sales can be commenced.  The following risks documented in the Concept Business Case June 2018 are reduced if the recommendation is accepted:

 

Risk

Impact

Likelihood

Cost Risk - While valuations for Rigby House and 2 Castle St by internal staff and Savills are $17m, there is a risk that the sites may not sell in a timely manner or for the estimated value.

 

Medium

Possible

Schedule Risk - Currently a 3+3year lease back arrangement is proposed for Rigby House and 2 Castle St following their sale.  When this is applied against timelines for the construction of the new facility this means that the 2 sites would have to be sold soon after Schematic Design and the Development Application are completed.

High

Likely

 

Given that the majority of detailed information gathering, briefings, community engagement and input will have occurred during the current term of Council, it would seem prudent that funding of the Construction Contract would occur during the current term of Council.

 

As is shown in section 4.2.3 of Impact Group’s report, there are 2 key risks associated with the Construction Management with 2 Stage Early Contractor Involvement (“ECI”) Contract for this project.  These are:

 

·    that Council has less control after design finalisation; and

·    that the construction process may become cost-driven, leading to reduced quality.

 

These are both mitigated through deep engagement of the Council project team in the design process to clearly specify requirements and Council’s external Project Manager having a role in ongoing design updates, not just a role as Superintendent.

Consultation:

This report is developed on the basis of Impact Group’s analysis of options to expedite the project.

 

The Project Board for the Cultural and Civic Space project and the Group Leader, Governance Services were consulted at 3 points in Impact Group’s analysis.  Initially to agree the procurement selection criteria and associated weightings.  Then to consider the first and second drafts of Impact Group’s report.

Related Policy, Precedents and / or Statutory Requirements:

Enabling of strategic outcomes:

 

·     The City Centre Master Plan 2031 and its desired outcomes are enabled in part by this project through activation of the Gordon St site and freeing up of the 2 Castle St site for future activation.

·     The Creative Coffs – Cultural Strategic Plan 2017 – 2022

·     The Coffs Harbour City Library Strategic Plan 2012 – 2016

·     MyCoffs Community Strategic Plan

·     Economic Development Strategy 2017-2022

·     Coffs Coast Tourism Strategic Plan 2020

·     Coffs Harbour Events Strategy 2020

Implementation Date / Priority:

 

Key Project Milestones

Start date

End date

1

Schematic Design & write Development Application

Oct 2018

Mar 2019

2

DA processing and approval

Apr 2019

Mar 2020

3

Detailed Design

Apr 2019

Mar 2020

4

Award Construction Management Stage 1 Contract

Apr 2019

Aug 2019

5

Early Works Design

Nov 2019

Feb 2020

6

Early Works

Mar 2020

Jul 2020

7

Agree final GMP & award Stage 2 Contract

Jun 2020

Jul 2020

8

Construction

Aug 2020

Dec 2021

9

Occupation

Dec 2021

Jan 2022

 

Conclusion:

In the months since the Resolution 2018/126 was made, the Project Board has analysed how best to approach application of project resources to expedite the project in a prudent manner.  This report provides Council with the opportunity to approve a revised method of procurement and commit to its implementation.

 

 


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GM18/25      Business Incentive Policy

Author:                        Group Leader Financial Services and Logistics

Authoriser:                  General Manager

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM18/25  Business Incentive Policy

ATT2  GM18/25  CONFIDENTIAL Submission to Business Incentive Policy Public Exhibition

Confidential in accordance with Section 10A(2)(a) of the Local Government Act as it contains personnel matters concerning particular individuals (other than Councillors).  

 

Executive Summary

The draft Business Incentive Policy was considered by Council in June 2018 and placed on public exhibition for a period of 21 days.  During the submission period, Council received one submission which provided a request to allow the Small Business Incentive outlined within the draft policy to be available to initial construction applications, so as to allow bespoke businesses to be established, which will not fit within the current building supply within the incentive area.

 

The request within the submission has been considered and as the Small Business Incentive component of the policy had been inserted so as to encourage the utilisation of the underutilised floor space within the incentive area, the amendment of the policy to be in line with the submission may not create that desired encouragement.

 

Council supports business development and growth and has prepared this policy to offer a range of developer contribution and charge incentives to encourage new businesses and the expansion of existing businesses.  This policy is aimed at facilitating the development of businesses as they go through the challenging development phase.

 

 

Recommendation:

That Council adopt the Business Incentive Policy (Attachment 1) and advise the submitter of Council’s decision.

 

Report

Description of Item:

At its June 2018 meeting Council considered a report where the draft Business Incentive Policy was presented.  The Council resolved to place the draft policy on public exhibition and this public exhibition process concluded on 11 August 2018 with Council receiving one submission during the period.

 

Concerns have previously been raised regarding the level of Council developer contributions applicable to businesses, particularly in relation to water and sewerage.  Several Councillor briefings have been conducted to provide information on the developer contributions framework, water and sewerage strategy development, financial impacts, and possible incentives that may assist the growth of employment generating businesses.

 

The Business Incentive Policy provides a holistic approach to support business investment and reinvestment in the regional economy, when the investment would not otherwise occur. It also encourages diversification of the economy.

 

The one submission received by Council (Confidential Attachment 2) requests that Council consider extending the Small Business Incentive contained within the draft policy to allow for the initial construction of business premises.  The submission is considered to contain some merit; however, as the Small Business Incentive component of the policy had been inserted so as to encourage the utilisation of the underutilised floor space within the incentive area, the amendment of the policy to be in line with the submission may not create that desired encouragement.  The allowance of initial construction within the small business incentive is an option for consideration by the Council.

 

Council supports business development and growth and has prepared this policy to offer a range of developer contribution and charge incentives to encourage new businesses and the expansion of existing businesses.  This policy is aimed at facilitating the development of businesses as they go through the challenging development phase.

 

The policy provides a range of solutions to deal with developer charges and contributions arising from the development process.  This range of incentives allows for all size of businesses to take advantage of the measures included.

Options:

1.   To accept the recommendation of this report and adopt the policy as exhibited.

2.   To adopt an amended policy in line with that requested in the submission received during the exhibition period.  Should the Council wish to do this the Policy would need to be amended as follows:

Under the Eligible Business Enterprise – Small Business Incentive section the Eligibility section and ineligible section should read:

Eligibility:

A permitted change of use within established rented premises for business use and/or development initial construction.

Ineligible

The concession is not available for developments exploiting ‘existing use rights’ nor can Local Area Contributions be discounted by the concession.

 

3.   To reject the recommendation and to therefore not adopt a Business Incentives Policy.

Sustainability Assessment:

•     Environment

Environmental impacts are considered with all development applications.  It is not expected that this policy will have any environmental impact.

•     Social

Policies are an important communication tool used by Council for providing our community and general public detail on strategic aims, commitments and obligations.

•     Civic Leadership

Policies are important for ensuring transparency and accountability in local government.  Their implementation enables Council to identify and respond to the community.  This is consistent with the MyCoffs Community Strategic Plan strategy D.1 Our leaders give us confidence in the future.

•     Economic – Broader Economic Implications

The adoption of a Business Incentive Policy is expected to generate further economic activity within the Local Government Area.

•     Economic - Delivery Program/Operational Plan Implications

It is expected that a proportion of development covered by the policy will not have occurred except for the fact the policy is in place and therefore it is not expected to have a detrimental impact on the financial sustainability of the organisation.

Risk Analysis:

The Business Incentive Policy leads to the forgoing of some developer contributions; however, these contributions may not be earned in any case due, for example, to the current disincentive in making changes to a property’s business use.  Under the policy the larger contributions of water and sewer are converted to a high use annual charge and are therefore deferred.  Therefore, it is considered that the policy does not present any significant financial risk for Council; however, its impacts will be monitored on an ongoing basis.

Consultation:

This matter was considered by the Council at 26 June Council meeting and was place on public exhibition for a period of 21 days with one submission received.

Related Policy, Precedents and / or Statutory Requirements:

-     Environmental Planning and Assessment Act 1979

-     Environmental Planning and Assessment Amendment Act 2017 No 60

-     Various Developer Contribution Plans and Development Servicing Plans

Implementation Date / Priority:

This policy will take effect on adoption and applies to development applications made after this date where relevant.

Conclusion:

It is expected that the adoption of this policy will generate further economic development within Coffs Harbour and provide incentives to generate further employment and business opportunities into the future.

 

 


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BS18/49       Monthly Financial Performance Report for the month ended 31 July 2018

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS18/49   Monthly Financial Performance Report for the month ended 31 July 2018  

 

Executive Summary

This report presents the Monthly Financial Performance Report for 31 July 2018.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.  The projected year to date surplus is $89.9M with the actual year to date being $89.9M.  The surplus result will reduce over the course of the year as Council delivers services to the community.

 

The explanation of year to date variances is contained within the Income Statement commentary under Issues for variances greater than 10%.  There are individual recurrent revenue sources with variances but overall recurrent revenue is on track, similarly for recurrent expenditure.  Capital revenue had a negative income primarily due to accrual reversals for grant income on major capital projects, the variances are timing differences which will decrease over the coming months.

 

The capital expenditure target for the current financial year is $83.8M with $3.2M expended to date to the end of July.

 

 

Recommendation:

That Council note the Monthly Financial Performance Report for 31 July 2018.

 

Report

Description of Item:

The Monthly Financial Performance Report provides information on Council’s actual to budget performance.  The report provides accrual based information to Council on a monthly basis and is designed to identify and explain any major variances between budgeted and actual results.

 

Group Leaders and other staff with budget responsibility are provided with budget reports for each cost centre on a monthly basis for review.  Any budget variations identified are reported to Council for adoption through the Quarterly Budget Review process.

 

This report includes:

 

·     Financial Management Summary

-      The net operating surplus at the end of July is $1.6M ahead of budgeted expectations with the majority of rates income budgeted and earned in the first month of the financial year.  The total surplus after capital grants is $89.9M against a budget of $89.9M.  Operating expenses is within $1.3M of budgeted expectations with total operating expenditure to the end of July $10.7M against a budget of $12.0M.

-      Capital expenses is behind budgeted expectations by $0.1M with total capital expenditure to the end of July of $3.2M versus YTD budget of $3.3M and annual targeted expenditure of $83.8M.  Further details are provided in the Capital Expenditure Report comments.

 

·     Income Statement

-      This is a comprehensive income statement detailing the monthly performance for July 2018.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level.  In terms of monthly percentages, although some percentages may be large in dollar terms, they have a minor impact on financial performance.  There are individual comments for any monthly and YTD variances greater than 10%.

 

·     Capital Expenditure Detailed and Summary

-      Capital expenditure by cost centre and then at a more detailed level is also provided in the attachment.  Explanations have been provided for any variances greater than $200,000.

Issues:

Income Statement Commentary as at 31 July 2018:

 

·     Recurrent Revenue

-      Interest and Investments Revenue:  This positive variance of $193,000 is due to timing differences of interest coupons on investments received in July; they are received based on investment and maturity dates.  This variance is expected to decrease over the course of the year as high rate term deposits mature and are re-invested at current lower rates.  This revenue should meet or slightly exceed budget by the end of the financial year.

-      Other Revenues:  Actual revenue from other sources for the year to date is $1.0M; this is less than budget by $281,000 year to date.

-      Operating Grants and Contributions:  Primarily relates to timing of grant works completed or acquitted and subsequent debtor invoices raised per milestone dates within grant agreements.

 

·     Recurrent Expenditure

-      Materials and Contracts:  Partly due to numerous accrual reversals which will be offset in future months once payments are made.  In addition some sewer and water operating costs are currently costing less than the pro-rated budget amount.

-      Other Expenses:  Not all plant journals were able to be processed in July due to a technical issue that should be rectified by August monthly report.

-      Capitalised Expenses:  The current phasing has been spread based on actual costs rather than anticipated cash flows.  However with the release of the next phase of the Capital Project Delivery (CPD) software solution capital projects will have improved phasing not only over the current financial year but for the life of the project, which obviously may span several financial years.  Once that is done our budget system can mimic this phasing which will enable us to more clearly identify any delivery issues for capital works.

 

·     Capital Revenue

-      Capital Grants and Contributions:  The negative income is due to accrual reversals for grant income on major capital projects including EPIC Stadium, Jetty Foreshores Events and Recreation Hub, Bardens Bridge and Community Facility Activation works.  This will decrease as actual income is received in line with grant milestones in the coming months.

Options:

An options analysis is not provided as the report is for noting only.

Sustainability Assessment:

•     Environment

There are no perceived short or long term environmental impacts for the information contained within the report.

•     Social

There are no perceived short or long term social impacts for the information contained within the report.

•     Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour by monitoring financial performance which assists the decision making process to allocate funding for projects listed under the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Plan and may affect future economic sustainability.

•     Economic - Delivery Program/Operational Plan Implications

The year to date surplus, after capital revenue, is estimated to be 89.9M as at 31 July 2018.

Risk Analysis:

There are no risks associated with this report.

Consultation:

Consultation with budget owners occurs through the monthly budget review process.

Related Policy, Precedents and / or Statutory Requirements:

Local government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management we have opted to do so.

Implementation Date / Priority:

This report is for noting only and therefore there are no implementation actions.

 

Conclusion:

 

This Monthly Financial Performance Report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

The Responsible Accounting Officer confirms the Monthly Financial Performance Report for the month ended 31July 2018 indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 

 


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BS18/50       Certification of 2017/2018 Annual Financial Statements

Author:                        Section Leader Financial Support

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS18/50   Draft 2017/2018 General Purpose Financial Statements

ATT2  BS18/50   Draft 2017/2018 Special Purpose Financial Statements

ATT3  BS18/50   Draft 2017/2018 Special Schedules  

 

Executive Summary

The draft Annual Financial Statements, which includes the General Purpose Financial Statements, the Special Purpose Financial Statements and the Special Schedules, are required to be certified to meet legislative requirements in relation to the completion and audit of the Annual Financial Statements for 2017/2018.

 

 

Recommendation:

That Council approve the General Purpose Financial Statements – Statement by Councillors and Management and Special Purpose Financial Statements – Statement by Councillors and Management forms for 2017/2018 for completion by the designated signatories.

 

Report

Description of Item:

Tabled at this meeting are the draft Annual Financial Statements (which includes General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules) for 2017/2018.

 

Included are two statements:

 

1.   General Purpose Financial Statements – Statement by Councillors and Management; and

2.   Special Purpose Financial Statements – Statement by Councillors and Management.

 

Both sets of statements are required to be signed prior to the submission of the statements to the Office of Local Government.  The auditor does not provide the audit reports (which are also required to be included in the Statements sent to the Office of Local Government), until signed copies of the Statements have been received.

 

No analysis of the draft documents is provided in this report. Council staff will provide an analysis of the audited Annual Financial Statements after a review of the draft documents has been undertaken by Council’s auditors, The Audit Office of NSW.

Issues:

Failure to approve the draft Annual Financial Statements will result in non-compliance with relevant legislation.

Options:

This report is to enable Council to ‘certify’ the draft Annual Financial Statements for 2017/2018.  This is required by legislation and therefore is the only option available to Council.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts.

•     Social

There are no perceived current or future social impacts.

•     Civic Leadership

There are no perceived current or future civic leadership impacts.

•     Economic – Broader Economic Implications

There are no perceived current or future economic impacts.

•     Economic - Delivery Program/Operational Plan Implications

There are no Delivery Program or Operational Plan implications.

Risk Analysis:

A risk assessment has been carried out and it is considered that endorsement of the recommendation does not present a risk to Council.  However, non-endorsement of the statements provides a risk of non-compliance with legislation to the Council.

Consultation:

The draft Annual Financial Statements were collated with the assistance of various Council staff members in accordance with the Office of Local Government Code of Accounting Practice and Financial Reporting Update No. 26 April 2018 and Australian International Financial Reporting Standards.

Related Policy, Precedents and / or Statutory Requirements:

The Financial Statements are prepared and presented on an annual basis in accordance with statutory and regulatory requirements.

 

The Annual Financial Statements have been prepared in accordance with:

 

1.   The Local Government Act 1993 and amendments

2.   Local Government Regulations

3.   Australian Accounting Standards (AASBs)

4.   The “Local Government Code of Accounting Practice and Financial Reporting” published by the Office of Local Government

5.   The “Asset Accounting Manual” published by the Office of Local Government

6.   Instructions issued in circulars released by the Office of Local Government

7.   NSW Government Policy Statements “Application of National Competition Policy to Local Government”

8.   Office of Local Government guidelines “Pricing & Costing for Council Businesses: A guide to Competitive Neutrality”

9.   Council’s Policies and Procedures

Implementation Date / Priority:

The draft Annual Financial Statements will be authorised for issue within statutory timelines.

Conclusion:

This report provides Council with the draft Annual Financial Statements for the 2017/2018 financial year.  Once audited, the final Annual Financial Statements will be presented to Council with an analysis.

 

 

 


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BS18/51       Proposed Revotes for the Year Ended 30 June 2018

Author:                         Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS18/51   2017/2018 Revotes Summary by Directorate - Operating and Capital  

 

Executive Summary

This report summarises the unspent funds proposed to be revoted from the 2017/18 Operational Plan budgets into the 2018/19 Operational Plan budgets.  It is recommended that $1,821,390 of operational expenditure and $33,824,887 of capital expenditure be revoted.  Included in the Capital expenditure is $12,068,449 to complete the International Stadium project.

 

These revotes are necessary due to a variety of reasons including timing (project spans financial years), contractual obligations, commitments or monies held aside for specific purposes.  Council’s leadership teams have undergone a rigorous screening of all revotes to minimise their extent.  All revotes have been considered in line with Council’s strategic plan and the Long Term Financial Plan.

 

A detailed Summary of revotes by Directorate is provided in the body of the report along with the implications on the 2018/2019 Operational Plan budgets by Fund.

 

 

Recommendation:

That Council:

1.       Adopt the various revotes from 2017/2018 to 2018/2019 as detailed in the body of report and the attachment.

2.       Note the impacts of the proposed revotes on the 2018/19 Consolidated Income Statement as follows:

2018/19 Original Budget

2018/19 Proposed Budget

Recurrent Revenue

$‘000s

‘000s

Rates & Annual Charges

97,342

97,342

User Charges & Fees

33,263

33,263

Interest & Investment Revenue

4,251

4,251

Other Revenues

16,676

16,676

Grants & Contributions provided for Operating Purposes

13,383

13,420

RECURRENT REVENUE

164,915

164,952

 

 

 

Recurrent Expenditure

 

Employee Benefits & Oncosts

48,363

48,363

Borrowing Costs

9,723

9,723

Materials & Contracts

107,974

143,619

Depreciation & Amortisation

38,906

38,906

Other Expenses

10,026

10,026

Less: Capitalised Expenses

(50,013)

(83,838)

RECURRENT EXPENDITURE

164,979

166,799

 

 

 

NET OPERATING (DEFICIT)

(64)

(1,847)

 

 

 

Capital Revenue

 

 

Capital Grants, Subsidies, Contributions and Donations

18,051

28,026

CAPITAL REVENUE

18,051

28,026

 

 

 

NET SURPLUS

17,987

26,179

 

 

 

FUNDING SOURCES FOR PROPOSED REVOTES

 

 

Operating Funding

 

 

Net Surplus

17,987

26,179

Transfer to Reserves

(18,446)

(18,446)

Transfer from Unexpended Loans

10,080

19,241

Transfer from Reserves

15,480

24,849

Total Operating Funding

25,101

51,823

 

 

 

Capital Funding

 

 

Loan Advance

5,500

5,500

Depreciation

38,906

38,906

Total Capital Funding

44,406

44,406

 

 

 

Total Funding

69,507

96,229

 

 

 

Allocation of Funding

 

 

Constructed and Purchased Assets

(50,013)

(83,838)

Loan Redemptions

(20,712)

(20,712)

Total Allocation of Funding

(70,725)

(104,550)

 

 

 

Budgeted (Reduction) in Cash

(1,218)

(8,321)

 

 

 

Report

Description of Item:

Although not a statutory requirement it is normal practice for Council’s to carry forward unspent money from one financial year to the next.  The majority of the revotes requested in this report are tied to grants and contributions from external bodies, Developer Contributions (Part 7:11 previously Section 94), reserve funds held for specific purposes and special rate variation funds as approved by IPART.  The Environmental Levy projects report will be submitted to Council separately and any relevant revotes applicable to that program will be updated once that report is adopted.

Issues:

All revotes have been considered in line with Council’s strategic plan and the Long Term Financial Plan.  Council has been vigilant in ensuring its commitments are met in a timely manner and have reduced its revote burden from that approved in previous years.

 

2017/18      $      1,821,390     Operating

2017/18      $    33,824,887     Capital (includes $12,068,449 for the EPIC stadium)

2016/17      $      1,624,558     Operating

2016/17      $    22,656,754     Capital

2015/16      $    19,240,326

2014/15      $    23,495,075

2013/14      $    51,149,864

 

This report summarises the proposed revotes from the 2017/18 Operational Plan budgets to the 2018/19 Operational Plan budgets.

 

Type / Fund

Revote

$

OPERATING

 

General Fund

Water Fund

Sewer Fund

 

 

1,821,390

-

-

 

 

$1,821,390

 

CAPITAL

 

General Fund

Water Fund

Sewer Fund

 

 

31,198,029

921,288

1,705,570

 

 

$33,824,887

 

 

 

 

TOTAL

$35,646,277

 

 


 

SUMMARY OF REVOTES BY DIRECTORATE

 

GENERAL FUND

 

Business Services

 

Operating

 

·     Condition Assessment Council Buildings $47,883 – awaiting final report and costs

 

Capital

 

·     Refurbishment of Rugby Park Clubhouse $58,684  - grant funds received in March 2018, with works to be completed by December 2018 under grant conditions

 

Sustainable Communities

 

Operating

 

·     Be Connected: Helping older Australians thrive in a digital world $1,500 – fully grant funded works yet to commence

·     Cultural Strategic Plan and Performing Arts $93,246 - per Council resolution, planning works ongoing

·     Arts & Cultural Development Grant $3,192 – unspent funding

·     Gallery Library Strategic Plans and Project Management $50,278 - per Council resolution, planning works ongoing

·     City Hill Cultural Dev. Studies / Concept Design $68,763 - per Council resolution, planning works ongoing

·     Beach Safety Education $5,799 - contributions from schools towards operational, promotional and equipment costs to run programs

·     Road Safety Program $11,044 – unspent school road safety funds, partially grant funded

·     Youth Programs $1,785 - the Schools Beach Walk & Clean Up youth sustainability event was scheduled for delivery in late June, however could not proceed due to bad weather. Due to commitments made with event partners, it was postponed to a date in 2018/19. Funds also required for a plastic-free July event

·     Indigenous Program $48,818:

a)    Saltwater Freshwater - event postponed until January 2019

b)    Aboriginal Awareness Strategy - to contract a consultant to work with key internal and external stakeholders to develop an Aboriginal and Torres Strait Islander Cultural Protocols document that further strengthens the relationship between Aboriginal and non-Aboriginal people in the Coffs Harbour LGA by providing Council staff and the broader community with an understanding of the important cultural protocols when working with, consulting with and acknowledging local Aboriginal and Torres Strait Islander communities

·     Youth Needs Analysis $47,411 – to contract a consultant to design, manage and undertake research and analysis with youth aged between 12 and 25 in the Coffs Harbour LGA. The purpose is to ascertain their views and preferences in order to provide recommendations and trial sustainable methods and models of consultation and engagement for Council with young people in the LGA

·     Regional State of the Environment (SOE) Reporting $52,314 – contributions received from other Councils to coordinate the development of the SOE report. This is a phased program over three years due for completion in 2020/21

·     Local Growth Management Strategy $228,675 – Urban, Rural and Large Lot residential strategies being developed. These funds are in accordance with Council resolution and adopted project plan and are fully committed to meet consultant, project management, advertising, community engagement, workshop and incidental costs

·     Rezoning Applications $39,394 – monies paid by applicants for rezoning planning proposals which are underway and subject to numerous reports to Council. These contributions need to be held for use during the life of the rezoning process for each application, some of which can take several years to finalise

·     Planning Studies $44,460:

a)    Developer Contributions Study - in accordance with Council’s resolution to retain unspent allocation for the CBD Heights Analysis for use on the next stage of this study

b)    North Boambee Valley Release Area - work continues on this project in accordance with Council resolution. This constitutes remaining funds from a landowner contribution towards the project in 2015 which need to be held for use during the remaining life of the rezoning process. Extensive negotiation has been undertaken with NSW Roads and Maritime Services with traffic studies yet to be undertaken

c)    CBD Heights and Built Form Analysis – resolution of Council. Consultants engaged in June 2017, report has been completed which recommends a planning proposal to adjust building heights in the Coffs Harbour CBD. Remaining funds required for advertising, community engagement and project management

·     Orara River Health and Rehabilitation Projects $6,210 – North Coast Local Land Services (NCLLS) 3 year contract. Final year of contract now completed with remaining unspent funds to be returned to grant funding body on acquittal

·     Roadside Reserves, Vegetation as a Natural Asset $50,000 – fully grant funded project from Local Government NSW yet to commence

·     Coastal Hazard and Estuary Studies $42,112 – part grant funded by Office of Environment and Heritage. Consultants engaged to undertake Coastal Zone management and ecohealth plans across Coffs Harbour and Campbells Beach. Some realignment required as a result of amendments to NSW coastal legislation

·     Monitoring and Rehabilitation, Martin St Coramba $73,239 – grant funded project under EPAs Contaminated Land Management Program, works underway

·     Water Quality Monitoring $20,930 – private water supply tank sampling project is linked to and reliant upon the seasonal application of chemical spraying of Blueberries based on a 12 month spraying program. This project is associated with a partnership arrangement with NSW Health

·     Tourism Strategy 2020 Implementation $95,000 – visitor signage and wayfinding works delayed pending further development via public realm strategy

·     NSW Small Business Month $5,000 – fully grant funded event to be held in October 2018

·     Business Events Support $80,960 - this funding has been raised through the business community with a commitment from Council that it would contribute to the attraction of major events

·     Events Marketing $28,455 – outcomes from the adopted Event Strategy are already oversubscribed for 2018 events in 2018/19. These funds would allow Council to run two grant rounds as initially forecast

·     Coffs Coast Sport and Leisure Park (CCSLP) Land Disposal Fund $54,000 – funds obtained for use in CCSLP as part of the service station easement purchase. Funds will be allocated and spent in 2018/19

·     Indoor Sports Feasibility Study / Business Plan $5,987 – the final contract payment has been held back until the report is finalised and endorsed, payment is expected in September 2018

 

Capital

 

·     Library Asset Purchases $11,833 - project to implement new digital library service not completed in 2017/18, in progress and expected to go live in August 2018. Supports delivery of library's collection development plan to meet community needs which are currently well below NSW state standards

·     Radio Frequency Identification (RFID) Implementation at Coffs Harbour $1,531 - committed work per grant approval under the Country Libraries State Government program, Woolgoolga library refurbishment extended to 2018/19 for completion

·     Local Priority Projects $50,033 – fully grant funded, committed work to be completed per approval

·     Woolgoolga Library Refurbishment Grant $26,825 – fully grant funded, ongoing commitment to finalise works

·     Jetty Memorial Theatre Improvements $104,262 – two projects being the installation of a digital cinema projector (in conjunction with Stronger Community grant) and the rehearsal space extension which is currently awaiting design

·     Community Village Capital Works $14,461 – to assist with ongoing capital renewals including covering replacement venue chairs

·     Stronger Community Grant Community Facility Activation Upgrades $295,545 – fully grant funded works for mobile digital projectors, Jetty Theatre digital projector and upgrades to community halls

·     Part 7:11 previously S94 Beach Storage Facilities $54,000 - required for lifeguard storage facility renewal at Sawtell (Boronia St), project not yet started however initial planning meeting held with Strategic Asset Management and other internal stakeholders

·     Renewable Energy and Emissions Reduction Plan $360,000 – unspent funds from Council approved REERP program. Project manager recently appointed to oversee the solar panel installation program across the various facilities. Expected to be completed within the 2018/19 financial year

·     Flood Mitigation Works $144,775 – primarily Middle Creek flood study and a management plan which is 2:1 grant funded

·     EPIC Stadium Project $12,068,449 – project underway and proceeding per grant agreement, revoted funds required for 2018/19 stages

·     Coffs Coast Sport and Leisure Park New Turf Wicket $8,980 - funded by Cricket NSW grant plus Council contribution. Storage shed for covers and other cricket equipment completed, awaiting final invoice

·     Toormina Oval New Amenities $375,000 – project now scheduled by Strategic Asset Management team for 2018/19

 

 

Sustainable Infrastructure

 

Operating

 

·     Noxious Weeds Control $29,411 – unspent grant for weed control coordination assistance

·     DA Vegetation and Maintenance Works $94,722 –unspent contributions from external parties for vegetation management works as part of development applications

·     Reserve Restoration $5,947 – developer contributions to reserve restorations at Newports Creek and Loaders Lane

·     Headland Restoration Works $17,196 - maintaining diversity on Coffs Coast coastal headlands including Bonville and Boambee, approved grant works

·     Local Road Traffic Facilities Block Grant $31,244 – to be used in conjunction with 2018/19 allocation to complete priority works

·     The following are fully funded by the special rate approved in June 2014:

a)    Asset Management Expenditure $171,289 - required to continue development of asset management plans, and Capital Program Delivery software implementation

b)    Buildings Maintenance $38,309 – to be used in conjunction with 2018/19 allocation

·     Cycleways Design $10,086 – 50% grant funded, to be used for Howard St / Hogbin Drive cycleway transition

·     Better Waste and Recycling Fund Works $129,869 – fully EPA grant funded to complete the business case for Woolgoolga Transfer Station, mattress and e-waste collection / recycling, expanded polystyrene collection and other waste initiatives

·     Gallows Beach Carpark Litter Reduction $10,552 – grant for ongoing works

·     Roberts Hill Koala Corridor $26,642 – under contract, largely operational and maintenance works

 

Capital

 

·     The following are fully funded by the special rate approved in June 2014:

a)    Road Pavement Renewals $200,975 – to supplement 2018/19 allocation to continue with priority renewal works

b)    Open Space Assets $2,111,597 - required to fund street bins replacement and the ongoing jetty structure pile / girder replacement works

c)    Buildings Renewals $1,885,093 – numerous projects including Maclean St / Toormina Rd / Saltwater Park / Urara Park / Woolgoolga Foreshores and York St Amenities Upgrades / Bunker Gallery Improvements and Woolgoolga / Sawtell Pool Investigations

·     The following are partially funded by Community Facilities reserve via a special rate:

a)    Community Grants Funding Pool $56,692 -  for committed allocations to:

-    Coffs Harbour Men’s Shed Inc.

-    Woolgoolga Neighbourhood Centre

-    Woolgoolga Regional Community Gardens

b)    Public Amenities Upgrade Program $277,448:

-    Hills Beach Korora, works commenced under contract

-    Lakeside Woolgoolga, contract 95% complete

c)    Brelsford Park Masterplan Works $52,000 – to enable spade ready project design

·     The following are funded by the CBD special rate with redesign and consultation underway for the majority of projects totalling $2,461,801:

a)   City Square Upgrade – proposal includes awning, lighting, landscaping and amphitheatre

b)   Signage / Decorative Lighting and CCTV / Landscaping / and Lighting

c)   Park Ave Artist Lane

d)   Carpark Upgrades

e)   Shade Sails – under contract

f)    Moonee Street entry statement

g)   Activation Capital – part of city centre revitalisation works

h)   Park Ave Upgrade and Landscaping – scope of works yet to be decided

i)    Capital Contingency – to meet any unforeseen costs

·     Jetty Foreshores Carpark $434,986 – Stage 5 spade ready project

·     Regional Parks Capital $36,000 - Arrawarra reserve works with total project cost $320,000 with 50% funded Regional Park trust and 50% Council. Council’s contribution is split between these revenue funds plus a further $124,000 from Developer Contributions in 2018/19. This is to upgrade Arrawarra Day Use and Aboriginal Education Area following community consultation

·     Safer Communities Fund $901,100 – for CCTV and security lighting to be constructed over the 2018/19 and 2019/20 financial years in line with grant approval

·     The following Open Space Works, which are primarily Developer Contributions funded (Part 7:11 previously S94) remain incomplete or yet to commence:

a)    Woolgoolga Beach Reserve improvements $688,967 – under consultation and design

b)    Woolgoolga Sportsground Works $130,957 – project underway, drainage stage complete, lighting project is next phase to be undertaken

c)    Combine St Oval Earthworks $10,000 – design component in 2018/19 with construction forecast in 2020/21

·     Toormina Skate Park Extension $19,807 – under contract for completion

·     Blackspot Program $894,417 – 100% RMS grant funded works at Coramba Rd, awaiting property acquisition

·     Regional Roads Repair $32,326 – grant funded works at Lyons Rd funded by Regional Roads Repair grant and Regional Roads Block grant

·     Safer Roads Program  $51,757 – works at St Augustines school 90% complete, works at Eastbank Rd and Hogbin Drive complete, may need to return unspent grant funds in 2018/19

·     Sealed Roads Rehabilitations $851,910 – primarily to complete construction of Diamond Head Drive. Project update and funding was subject to a Council report (28 June 2018 – SI18/15). Additional funds required to be sourced from existing allocations within the 2018/19 works programs

·     Bridge Capital Works $603,318 – for bridge forward planning plus continuing works for Boambee Creek as well as Melaleuca footbridges, Bardens and Morrows bridges. Council's funding component of these works are via a special rate as approved by the Office of Local Government, the remainder is from grant approvals

·     Pedestrian Access Mobility Plans (PAMP) $45,910 – works to be undertaken in 2018/19

·     Stronger Communities Program $463,675 - fully grant funded works for footpath construction across the LGA, including North Boambee Rd, First Avenue Sawtell, Curacoa St and Market St Woolgoolga

·     Woolgoolga Whale Trail $42,000 – funds required for design

·     Upgrade Bus Stops to meet Disability Discrimination Act (DDA) Requirements $283,260 – funded by combination of grants and Council’s Infrastructure Renewal Reserve to upgrade bus stops throughout the LGA to DDA standards

·     Part 7:11 previously S94 Cycleway West Coffs $15,334 – Loaders Lane to District Park cycleway construction to supplement 2018/19 allocation

·     Part 7:11 previously S94 Footpaths Park Beach $106,297 – for footpath construction at Macauleys to Arthur St and Arthur St to Park Beach Rd

·     Part 7:11 previously S94 Carpark capital works $10,000 – to fund design costs in 2018/19 for Jetty Area

·     Part 7:11 previously S94 Drainage Investigations $468,477 – William Sharpe Drive bridge, design works completed, construction commenced

·     Flood Mitigation Capital Works $2,920,687 - Council has a program of flood mitigation works of almost $14 million which includes funding from:

-      Natural Disaster Resilience Grants;

-      $6m loan over 20 years of which repayments are funded from the stormwater levy;

-      A further $6m loan over 10 years per Council resolution 11 March 2010 of which repayments are funded by special rate variation;

The majority of these funds are currently held in reserve, however some allocations need to be revoted, including land acquisition and construction works at Spagnolos Rd and Upper Shephards Lane

There is also an additional $247,700 for Flood Mitigation investigations at Boambee Newports Creek

·     Better Waste and Recycling Fund Works $166,332 – EPA grant for infrastructure works at Coramba transfer station

·     Recreational Fishing Trust $72,000 – grant funded works to compete the Saltwater Park adaptive canoe launch

·     Better Boating Program $178,779 – improved access for non-powered vessels in Coffs Creek and Woolgoolga Lake plus improved access and installation of a canoe launch for Coffs Creek

·     Harbour Drive / Gordon St Redevelopment $307,775 – for works adjacent Gowings development as part of the Public Works within the Voluntary Planning Agreement (VPA)

·     Flood Mitigation and Drainage $250,000 – Part 7:11 previously S94 funded works under the West Coffs contributions plan to be utilised for investigation works

·     Design Acceleration Program (DAP)  $344,274 – funds attained as a result of a Council report which identified the need to address the design backlog to enable “shovel-ready” projects to be designed in order to better inform future year budget setting

 

 

Office of the General Manager

 

Operating

 

·     Joint Organisation expenses $50,000 – to progress the proposal for a North Coast Joint Organisation

 

Commercial Business Units

 

No revotes requested.

 

 

WATER FUND

 

Capital

 

All projects funded by unexpended loan:

 

·     Water Supply Strategy $41,231 – William Sharpe Drive 300mm diameter water main

·     Water Reservoirs $590,404 – reservoir refurbishments at Red Hill and Toormina

·     Water Mains Renewals $78,719 – works at Featherstone Drive and Diamond Head Drive currently undergoing construction

·     Water Telemetry & Monitoring $38,910 – Sawtell Reservoir works currently being undertaken

·     Automatic Water Fill Stations $37,608 – under construction

·     Water Mains Upgrades $134,416 – has been designed, construction in progress

 

 

SEWER FUND

 

Capital

 

All projects funded by unexpended loan:

 

·     Pumps, Mechanical Equipment and Rising Mains $111,246 – upgrade works at Howard St, Diggers Beach and Woolgoolga Lake Amenities

·     Sewer Mains $343,418 – Sand St and Stadium Drive mains renewal works currently under construction

·     Sewer Plant Assets $239,228 – sludge bins replacement at Coffs Water Reclamation Plant

·     Sewer Rising Mains $34,119 – Lyons Rd creek crossing renewal works

·     Northern Beaches Fibre Project $977,559 – works currently being undertaken internally by City Smart Solution

Options:

Council’s options in relation to this report are to:

 

1.    Adopt the recommendations provided to Council;

2.    Amend the recommendations provided to Council and then adopt; or

3.    Reject the recommendations provided to Council.  This would amend the Operational Plan budgets back to their original position prior to the recommendations being sought.

Sustainability Assessment:

•     Environment

Environmental impacts in relation to expenditure being revoted in this report would have been dealt with at the time the original funds were allocated.

•     Social

The provision of basic infrastructure and community services is an essential requirement of maintaining community wellbeing.

•     Civic Leadership

Council has provided sound civic leadership in striving for a surplus as budgeted in the 2017/18 Operational Plan.  It will continue to endeavour to maintain similar forecasts in future years in line with the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

When dealing with increased community demands Council has to focus on the balance of providing services with the limited funds available.  Council must also ensure that a healthy financial position is maintained to ensure ongoing viability of the organisation.

•     Economic - Delivery Program/Operational Plan Implications

This report provides Council with an overview of the outcomes unable to be achieved last financial year but will be met in the current financial year.  The net impact on the Net Operating deficit is a deterioration of $1.783M.  However, this should also be reflected as an improvement in the result for the previous year of 2017/18.  The monthly and quarterly budget reviews will need to be monitored closely to ensure no further deterioration in the Net Operating result.

Risk Analysis:

Should Council not approve the recommended revotes, it risks not being able to complete projects which have already commenced.  This non-completion of works has a financial and reputational risk for the Council.

Consultation:

The leadership teams of Council met to review the numerous requests for revotes which were put forward by each operational area of the Council.

Related Policy, Precedents and / or Statutory Requirements:

The Executive Leadership Team has provided guidelines to staff regarding their responsibilities relating to effective and transparent budget review and assessment processes.  This framework provides guidance in achieving the objective of a year-end balanced budget in the General Fund.  Each request was assessed against the revote criteria as outlined in the Interim Budget Preparation and Review Procedure, namely:

 

No revotes for operational funding will be considered unless the funds are under contract, an order has been raised or they are linked to sources of funding such as, grants, contributions, loans, etc. or other significant reasons such as event planning and implementing and funding for venue operations covering reporting periods.

 

Any capital revote must provide a justification and be assessed by the Leadership and then by Council.  This justification must demonstrate that the capital funds are required for a project that extends over financial years, that there are orders raised, the project is under contract, the funds directly relate to the expenditure of Part 7:11 previously S94 or grant funding, or other significant matters.

Implementation Date / Priority:

The leadership teams will continue to monitor the organisation’s performance with a view to improving service delivery.

Conclusion:

This report summarises the proposed unspent funds to be revoted from the 2017/18 Operational Plan budgets into the 2018/19 Operational Plan budgets.  These revotes are necessary due to a variety of reasons including timing (project spans financial years), contractual obligations, commitments or monies held aside for specific purposes. It is recommended that Council adopt the revotes as detailed in this report.

 

 


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BS18/52       Woolgoolga Car Parking - Repeal of Developer Contributions Plan

Author:                        Developer Contributions Project Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              Nil

 

Executive Summary

The Woolgoolga Town Centre Car Parking Developer Contributions Plan has been in existence for a number of years and the works outlined within the contributions plan have now been undertaken and are complete.  No further contributions are being levied under the Woolgoolga Town Centre Car Parking Developer Contributions Plan, as the total contributions provided under the contributions plan have now been collected.

 

Council forward funded the acquisition of the properties identified in the plan and was able to recoup the funding utilised to achieve the objectives of the contributions plan totalling $538,967.  The recoupment of these funds was resolved by Council on the 26 April 2018 (resolution no. 2018/96).  The allocation of these recouped funds will assist with (partial) funding toward the Woolgoolga Beach Reserve Improvement Project and potentially the Woolgoolga Town Centre Masterplan Implementation.

 

In addition, a remaining balance of $49,424.20 is held as part of this now redundant plan.  These funds were accumulated from savings achieved in the construction of the 80 car spaces that are stipulated in the plan.  It would now be prudent to repeal the Woolgoolga Town Centre Car Parking Developer Contributions Plan and allocate the remaining funds accordingly.

 

 

Recommendation:

That Council:

1.   Repeals the Woolgoolga Town Centre Car Parking Developer Contributions Plan and approves to issue a publication with a notice of intention to repeal.

 

2.   Approve the remaining funds of $49,424.20 be allocated to further assist in car parking provisions in the Woolgoolga Town Centre. 

 

Report

Description of Item:

In 1993 the Council adopted a developer contributions plan for car parking in the Woolgoolga Town Centre.  That plan identified (2) sites in Market Street, Woolgoolga for acquisition for future car parks.  Both land parcels were purchased with funding sources other than developer contributions as the Woolgoolga Town Centre Car Parking Developer Contributions Plan, at the time of purchasing the properties, did not contain enough funds to complete the purchase.

 

Subsequent to the purchases of the properties at 12 and 14 Market Street Woolgoolga, Council undertook the construction of the car parks in a staged project and was able to recoup a total of $538,967.

 

The current contributions plan included the construction of the car parking as above; that is, 40 spaces on each lot providing a total of 80 spaces.  All works were completed and no further contributions are being levied under the Woolgoolga Town Centre Car Parking Developer Contributions Plan.  The total contributions provided under the contributions plan have now been collected.

Issues:

Remaining funds of $49,424.20, have been identified from the Woolgoolga Town Centre Car Parking Developer Contributions Plan and could be beneficial to allocate these funds to further assist in meeting car parking provisions in the Woolgoogla Town Centre.

 

Options:

The Council has two options:

 

1.    Adopt the recommendation in this report.

 

2.    Reject the recommendation in this report and leave the remaining funds in an allocated reserve.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information provided in this report.

•     Social

The allocation of the remaining funds is predicted to have a positive impact on the social benefits for the local Woolgoogla community.

•     Civic Leadership

The allocation of funding to further assist in meeting car parking provisions in the Woolgoogla Town Centre, is in line with the following strategy contained in the My Coffs Community Strategic Plan:

 

D2.1 – We effectively manage the planning and provision of regional public services and infrastructure.

•     Economic – Broader Economic Implications

Woolgoolga is uniquely placed to take advantage of its regional location, natural assets and township character to build a prosperous future balanced against lifestyle expectations.  The remaining funding will benefit the community and its businesses by providing improved car parking facilities for the township.

•     Economic - Delivery Program/Operational Plan Implications

The additional funding will strengthen the Delivery Program and assist Council in providing adequate car parking facilities to meet the demand and growth of the Woolgoogla Town Centre.

 

Risk Analysis:

There is no perceived risk associated with this report / recommendation.

Consultation:

Consultation for the report has been undertaken with relevant Council staff.

Related Policy, Precedents and / or Statutory Requirements:

·     Woolgoolga Town Centre Car Parking Developer Contributions Plan

·     Environmental Planning and Assessment Act 1979

·     Environmental Planning and Regulation 2000

Implementation Date / Priority:

Implementation will occur following Council’s decision on the matter.  A public notice that includes a notice of intention will take place 14 days before publication of the notice of repeal.

Conclusion:

The Woolgoolgla Developer Contributions car parking plan has been in place since 1993.  During this time the plan has served its purpose and has achieved its objectives.  Council acquired two land sites at Market street and constructed 80 car spaces on these sites.

 

The recoupment of these funds was resolved by Council on the 26 April 2018 (resolution no. 2018/96).  There are $49,424.20 in remaining funds, which could be allocated to further assist car parking provisions and improvements in the Woolgoolga Town Centre.

 

The Woolgoolga Town Centre Car Parking Developer Contributions Plan no longer levies developer contributions charges and it is therefore prudent that this plan be repealed.

 

 

  


SC18/32       Planning Proposal PP_2017_COFFS_005_00 Braford Drive and Irvines Road, Bonville: Post-Exhibition; Draft Coffs Harbour Development Control Plan 2015 (Amendment No.9)

Author:                        Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/32   Planning Proposal PP_2017_COFFS_005_00 Braford Drive and Irvines Road, Bonville

ATT2  SC18/32   Draft Coffs Harbour Development Control Plan 2015 Amendment 9

ATT3  SC18/32   Government Agency Submissions  

 

Executive Summary

At its Ordinary Meeting of 9 November 2017, Council resolved to support and exhibit a Planning Proposal to amend Coffs Harbour Local Environmental Plan (LEP) 2013 to correct mapping errors on two properties following the May 2017 zoning of the Bonville Large Lot Residential Release Area. Council also resolved to exhibit the relevant draft maps of Coffs Harbour Development Control Plan (DCP) 2015 corresponding with the LEP amendment.

The NSW Department of Planning and Environment (DPE) issued a Gateway Determination on 25 January 2018. The Planning Proposal was exhibited from 11 April 2018 to 11 May 2018. Three submissions were received from government and agencies, which are discussed in this report. No community submissions were received. The intent of the Planning Proposal has not been altered as a result of the Public Exhibition.

The Planning Proposal is consistent with the North Coast Regional Plan 2036; applicable section 9.1 Ministerial Directions, State Environmental Planning Policies, and Council’s MyCoffs Community Strategic Plan.

The report recommends that Council endorse and finalise the Planning Proposal (Attachment 1) under delegation; adopt the draft DCP maps (Attachment 2); and notify government agencies and landowners of Council’s decision.

 

Recommendation:

That Council:

1.       Endorse Planning Proposal PP_2017_Coffs_005_00 Braford Drive and Irvines Road, Bonville Version 3 Post-Exhibition (Attachment 1) to amend Coffs Harbour Local Environmental Plan 2013 to rezone part of Lot 914, DP 870329, Braford Drive, Bonville and part of Lot 501, DP 858180 Irvines Road, Bonville to R5 Large Lot Residential and E2 Environmental Conservation and amend associated development controls on the subject land.

2.       Delegates to the General Manager the authority issued by the NSW Department of Planning and Environment to exercise the functions of the Minister under section 3.36 of the Environmental Planning and Assessment Act 1979 for the purpose of finalising this Planning Proposal.

3.       Continues to consult with the NSW Department of Planning and Environment on the terms of the amendment to Coffs Harbour Local Environmental Plan 2013, to ensure its consistency with the objectives, outcomes and provisions of the Planning Proposal.

4.       Endorses Coffs Harbour Development Control Plan 2015 Amendment No.9 (Attachment 2) to come into effect upon the making of the changes to Coffs Harbour Local Environmental Pan 2013.

5.       Inform the parties who made submissions to the Planning Proposal and the land owners of Lot 914 DP 870329 and Lot 501 DP 858180, of Council’s decision.

 

Report

Description of Item:

At its Ordinary Meeting of 9 November 2017, Council resolved to:

1.       Endorse and forward the Braford Drive and Irvines Road, Bonville Planning Proposal - Version 1 Pre-Gateway – November 2017 to the NSW Department of Planning and Environment seeking a ‘Gateway Determination’, to address Coffs Harbour Local Environmental Plan 2013 mapping anomalies.

2.       Request that the Secretary of the NSW Department of Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under section 59 of the Environmental Planning and Assessment Act 1979 in respect of the Planning Proposal.

3.       Subject to the ‘Gateway Determination’ from the NSW Department of Planning and Environment, place the Planning Proposal on public exhibition.

4.       Subject to the ‘Gateway Determination’ from the NSW Department of Planning and Environment, place proposed map amendments to Coffs Harbour Development Control Plan 2015 on public exhibition.

5.       Waive the current one-off Legal Drafting fee of $1,600 for Step 5 of a rezoning proposal as per Council’s 2017/18 Fees and Charges under Section 610E of the Local Government Act 1993.

6.       Consider a further report, outlining the outcomes of the public exhibition of the Braford Drive and Irvines Road, Bonville Planning Proposal and associated Development Control Plan.

7.       Inform the landowners of the subject lands of Council’s decision.

This report relates to item 6 of that resolution. The Planning Proposal involves an amendment to Coffs Harbour LEP 2013 to correct mapping errors on two properties, following the May 2017 rezoning of the wider Bonville Large Lot Residential Release Area.

The subject lands are part of Lot 914 DP 870329 (223 Braford Drive, Bonville - Site 1); and part of Lot 501 DP 858180 (40D Irvines Road, Bonville - Site 2).

The two sites and the existing land use zones under Coffs Harbour LEP 2013 are shown in the following maps. The red hatched area constitutes the land on each site which is subject to the Planning Proposal.

    

Site 1 (Braford Drive):                     Site 2 (Irvines Road):

Subject lot (blue), land subject to       Subject lot (blue), land subject to the

the Planning Proposal (red),              Planning Proposal (red),

and existing land use zones.              and existing land use zones.

 

The intended outcome of the Planning Proposal is to rezone part of Site 1 and part of Site 2 as shown in the following maps.

        

Site 1 (Braford Drive)                                Site 2 (Irvines Road)

Proposed zone amendments                       Proposed zone amendment

Site 1:

-     Rezoning 1.5 hectares of land from E2 Environmental Conservation to R5 Large Lot Residential, and

-     Rezoning 0.1 hectares of land from R5 Large Lot Residential land to E2 Environmental Conservation.

This represents a net rezoning of 1.4 hectares of land proposed to be zoned R5 large Lot Residential.

Additional information in the form of a Preliminary Environmental Site Assessment (to address SEPP 55 Remediation of Land) was undertaken on Site 1 to satisfy the terms of the Gateway Determination. This assessment was exhibited concurrently with the Planning Proposal, and is included in the Planning Proposal as Appendix A.

Site 2:

-     Rezoning 1.9 hectares of land from RU2 Rural Landscape to R5 Large Lot Residential.

The intended outcomes of the Planning Proposal can be achieved by amending the following map sheets of Coffs Harbour LEP 2013:

-     Land Zoning Map – Sheets LZN_006 and LZN_006B;

-     Lot Size Map – Sheets LSZ_006 and LSZ_006B; and

-     Terrestrial Biodiversity Map; Drinking Water Catchment Map; Riparian Lands and Watercourses Map – CL2_006.

The Gateway Determination issued by NSW Planning and Environment on 25 January 2018 nominates a finalisation date for this Planning Proposal of 25 September 2018. The Planning Proposal is consistent, or has justified any inconsistency, with the North Coast Regional Plan 2036; relevant State Environmental Planning Policies; and with applicable section 9.1 Ministerial Directions.

The Planning Proposal was publicly exhibited from 11 April 2018 to 11 May 2018. The details of the exhibition are provided in the Consultation section of this report.

Issues:

·    Issues raised by government and agencies

The NSW Rural Fire Service (RFS) and the Coffs Harbour and District Local Aboriginal Land Council have raised no objection to the Planning Proposal being progressed to finalisation.

The NSW Office of Environment and Heritage (OEH) have requested that:

-     the Planning Proposal be amended to demonstrate consistency with State Environmental Planning Policy (SEPP) (Vegetation in Non-Rural Areas) 2017; and

-     Council increase the proposed Minimum Lot Size (MLS) for Site 1 (Braford Drive) to ensure that a vegetated koala habitat link can be retained along the western boundary as part of any future development facilitated by the Planning Proposal.

In response to the advice provided by OEH, the Planning Proposal has been amended to address the provisions of SEPP (Vegetation in Non-Rural Areas) 2017.

The proposed MLS for Site 1 is consistent with the MLS provisions applicable to land within zone R5 Large Lot Residential under the Coffs Harbour LEP2013 in the Bonville locality. The existing vegetated habitat link on Site 1 is classified as Prescribed Vegetation by Coffs Harbour DCP 2015 and thus is afforded protection by the controls of the DCP. In addition, this vegetation is mapped as Secondary Koala Habitat by the Coffs Harbour City Koala Plan of Management 1999 therefore future development on this land is required to address the provisions of this Plan.

·    Amendments to Coffs Harbour DCP 2015 Maps

The DCP maps to be amended to align with the Planning Proposal include: the Front Setbacks Map, the Side and Rear Setbacks Map, and the Preservation of Vegetation Map. The draft DCP maps (Attachment 2) were exhibited concurrently with this Planning Proposal. No submissions were received in respect to the draft DCP maps.

On 14 September 2017, Council resolved to endorse the use of Council’s online mapping system for Coffs Harbour DCP 2015 maps. Following finalisation of the Planning Proposal, the DCP amendments will be updated as online maps and will become effective when the LEP amendment is ‘made’ by the Minister.

·    Bonville Large Lot Residential Release Area Developer Contributions Plan 2017

Should Council endorse the Planning Proposal as exhibited, the proposed LEP amendment could result in the development of approximately three additional lots within the wider Bonville Large Lot Residential Investigation Area. This is an insignificant increase to overall lot yields within the locality. Endorsement and finalisation of this Planning Proposal will present no implications to the Bonville Large Lot Residential Release Area Developer Contributions Plan 2017.

Options:

Council has two options for this Planning Proposal:

1.   Adopt the recommendations of this report.

Comment: Option 1 will correct the mapping errors which have been identified.

2.   Reject the recommendations of this report, and resolve not to proceed with the Planning Proposal.

Comment: This option would mean that the subject lands will retain their current status under Coffs Harbour LEP 2013, and that the mapping errors which have been identified will not be corrected or otherwise resolved.

This report recommends that Council pursue Option 1 as outlined above.

Sustainability Assessment:

•     Environment

Environmental sustainability issues have been considered and are addressed in Part 3 of the Planning Proposal (Attachment 1).

•     Social

Social sustainability issues have been considered and are addressed in Part 3 of the Planning Proposal (Attachment 1).

•     Civic Leadership

Civic leadership is demonstrated by addressing the objectives of MyCoffs Community Strategic Plan in the Planning Proposal ‘C.1 Liveable neighbourhoods with a defined identity’.

•     Economic – Broader Economic Implications

As previously discussed, endorsement of this Planning Proposal to correct mapping errors will result in an insignificant increase to overall lot yields within the Bonville Large Lot Residential Investigation Area. Consequently, there are no broader economic implications associated with this Planning Proposal.

•     Economic - Delivery Program/Operational Plan Implications

The intended purpose of this Planning Proposal is to rectify mapping errors made as part of a previous Planning Proposal. The work has been undertaken in-house as a business as usual addition to the 2017/18 and 2018/19 Operational Plans. In this regard, there are no implications to the Operational Plan or Delivery Program.

Risk Analysis:

Endorsement of this Planning Proposal is considered to be of low risk to Council and will correct identified mapping errors.

Consultation:

Public Consultation was undertaken in accordance with the Gateway Determination issued by NSW Planning and Environment from 11 April 2018 to 11 May 2018. No community submissions were received.

The terms of the Gateway Determination require Council to consult with the following agencies:

-     NSW Rural Fire Service;

-     NSW Office of Environment and Heritage; and

-     Coffs Harbour and District Local Aboriginal Land Council.

All of these agencies have been consulted and have made a submission to the Planning Proposal. The issues raised by submissions have been appropriately addressed. The agency submissions are supplied as Attachment 3 to this report.

No changes have been made to the draft LEP 2013 amendment contained within the Planning Proposal, or to the draft Coffs Harbour DCP 2015 amendment as a result of any submissions received.

Related Policy, Precedents and / or Statutory Requirements:

The following policies and statutory documents are relevant to this report and have been addressed:

Environmental Planning and Assessment Act 1979;

Environmental Planning and Assessment Regulation 2000;

North Coast Regional Plan 2036;

State Environmental Planning Policies;

Section 9.1 Ministerial Directions;

Coffs Harbour Local Environmental Plan 2013;

Coffs Harbour Development Control Plan 2015;

Coffs Harbour City Koala Plan of Management 1999;

Planning for Bush Fire Protection 2006; and

MyCoffs Community Strategic Plan.

Implementation Date / Priority:

Should Council resolve to progress this Planning Proposal, it will be promptly forwarded to NSW Planning and Environment under delegation to be finalised. This should result in the LEP amendment being made shortly after. Amendments to Coffs Harbour DCP 2015 will come into force on the date that the LEP is made.

Conclusion:

At its Ordinary Meeting of 9 November 2017, Council resolved to support and exhibit a Planning Proposal to amend Coffs Harbour LEP 2013, which seeks to correct mapping errors on two properties following the recent zoning of the wider Bonville Large Lot Residential Release Area.

Following the issue of a Gateway Determination from DPE, public exhibition was undertaken from 11 April 2018 to 11 May 2018. Council has received three agency submissions, which have been addressed. No community submissions were received.

The Planning Proposal is consistent with the North Coast Regional Plan 2036; applicable section 9.1 Ministerial Directions, State Environmental Planning Policies, and Council’s MyCoffs Community Strategic Plan.

There is sufficient information within this report to enable Council to endorse the Planning Proposal, and progress it to be finalised under delegation. This will amend the relevant maps of Coffs Harbour LEP 2013 and Coffs Harbour DCP 2015 to correct the two mapping errors on the two properties.

 


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SC18/33       Planning Proposal to Include the First Sikh Temple at 6 Hastings Street, Woolgoolga In Schedule 5 (Environmental Heritage) of LEP 2013

Author:                        Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/33   Planning Proposal PP_2018_COFFS_001_00 (Version 2 Post Exhibition)

ATT2  SC18/33   Gateway Determination

ATT3  SC18/33   Government Agency Submission  

 

Executive Summary

At its Ordinary Meeting of 12 April 2018, Council resolved to support a Planning Proposal to update Schedule 5 (Environmental Heritage) of Coffs Harbour Local Environmental Plan (LEP) 2013 by including the First Sikh Temple, 6 Hastings Street, Woolgoolga as a local heritage item.

Following the issue of a Gateway Determination by NSW Department of Planning and Environment on 16 May 2018 (Attachment 2), public exhibition of the Planning Proposal was undertaken between 11 July 2018 and 8 August 2018. No public submissions were received during this exhibition period. One Government agency submission was received in support of the proposal (Attachment 3).

The purpose of this report is to seek endorsement from Council of a final Planning Proposal (Attachment 1) to amend Coffs Harbour LEP 2013 to identify the First Sikh Temple, 6 Hastings Street, Woolgoolga as a local heritage item.

 

Recommendation:

That Council:

1.     Endorse Planning Proposal PP_2018_COFFS_001_00 to amend Coffs Harbour Local Environmental Plan 2013 to identify the First Sikh Temple, Lot 2 Section 35 DP 759113, 6 Hastings Street, Woolgoolga as a local heritage item (Attachment 1).

2.    Delegate to the General Manager the authority issued by the NSW Department of Planning and Environment to exercise the functions of the Minister under Section 3.36 of the Environmental Planning and Assessment Act 1979 for the purposes of finalising this Planning Proposal.

3.     Continue to consult with the NSW Department of Planning and Environment on the terms of the amendment to Coffs Harbour Local Environmental Plan 2013, to ensure its consistency with the objectives, outcomes and provisions of the Planning Proposal.

4.     Informs the land owner of Council’s decision.

 

Report

Description of Item:

The Coffs Harbour Community Based Heritage Study 2015 was reported to Council at its Ordinary Meeting of 14 April 2016. At this meeting, it was resolved that Council:

1.   Adopt Parts 1 and 2 of the revised final version of the Coffs Harbour Heritage Study 2015 and note the findings of Parts 3 – 5 as contained within Attachment 1.

2.   Undertake further heritage analysis for those sites described in Attachment 6, including landowner liaison.

3.   Report the outcomes of the further heritage analysis to Council for endorsement prior to any further statutory heritage listing consideration.

4.   Refer the list of potential State significant heritage items to the Heritage Division of the Office of Environment and Heritage for advice as to whether the nominated items would be likely to meet the threshold for State significance.

5.   Notify landowners and, where relevant, their consultant/s be informed of Council’s decision.

Subsequent to this, Council at its Ordinary Meeting of 12 April 2018, considered a report on additional heritage analysis that was undertaken in response to resolution items 2 and 3 above. At this meeting it was further resolved that Council:

1.       Endorse a Planning Proposal (Attachment 1) to amend Coffs Harbour Local Environmental Plan 2013 to update Schedule 5 (Environmental Heritage) by including the First Sikh Temple, Hastings Street, Woolgoolga of heritage significance, and forward it to NSW Planning and Environment seeking a “Gateway Determination”.

2.       Request that the Secretary of NSW Department of Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under Section 3.36 of the Environmental Planning and Assessment Act in respect of the Planning Proposal.

3.       Subject to the Gateway Determination from NSW Department of Planning and Environment, place the Planning Proposal on public exhibition.

4.       Note that a further report will be brought back to Council for consideration of any submissions following the public exhibition of the Planning Proposal.

5.       Forward the State Heritage Register Nomination Forms (Attachment 2) for the potential State significant heritage items to the Heritage Division of the NSW Office of Environment and Heritage for consideration under part 3A of the Heritage Act 1977 for items Coffs Harbour Jetty, Timms Timber Mill, Arrawarra Fish Traps, First Sikh Temple, Hastings Street, Woolgoolga.

6.       Notify landowners and where relevant, their consultant/s, of Council’s decision.

The NSW Department of Planning and Environment issued a Gateway Determination on 16 May 2018 (Attachment 2). Public exhibition and agency consultation was undertaken from 11 July 2018 to 8 August 2018. No public submissions were received during this exhibition period. One Government agency submission was received from OEH (Heritage Council of NSW) in support of the proposal (Attachment 3).

Issues:

·        Significance of the First Sikh Temple

The First Sikh Temple is the earliest example of a purpose built Sikh Temple in NSW and provides strong evidence of the wave of migration from Punjab to Northern NSW in the 1940s as a result of the partition between Pakistan and India.

The temple is an outcome of the concentration of Sikh settlement in the area and the development of a strong Punjabi community in Woolgoolga, Coffs Harbour and the North Coast of NSW. It is a demonstration of the congenial relationships between long term Woolgoolga residents and the newer Punjabi arrivals and is reflected in the make-up of the organising committee for the building and funding of the temple. The temple is an outward expression of the desire of the Sikh community to fit into their chosen home and the culture of Australia.

The First Sikh Temple provides evidence of the strength of the North Coast Sikh community which has been holding ceremonies at the temple since it was opened in 1969. It is of special significance to generations of Sikhs descended from the first Sikh settlers in the area in the 1940s and is representative of the North Coast Punjabi community aspirations to have a Sikh place of worship and community focus.

Options:

Council has two options available relating to this issue:

1.   Adopt the recommendations of this report.

Comment: This option will provide an effective means to preserve an important heritage site in the Coffs Harbour LGA.

2.   Resolve not to adopt the recommendations of this report.

Comment: Pursuing this option will mean that this important heritage site within the Coffs Harbour LGA will remain unprotected from redevelopment pressure.

This report recommends that Council pursue option one as outlined above.

Sustainability Assessment:

•     Environment

The adoption of the recommendations contained in this report will not result in any adverse environmental impacts.

•     Social

Heritage items provide first-hand information about how Coffs Harbour has developed, who played a part in its development, how they lived their lives and how they built their living environment. These items form a part of Coffs Harbour’s built heritage and are, therefore, deemed worthy of passing on to future generations. Acknowledging significant items, and undertaking an appropriate level of consideration, will ensure that any development of the land is undertaken in a socially responsible manner.

•     Civic Leadership

The recommendations contained within the final Planning Proposal (Attachment 1) accord with relevant strategies of the MyCoffs Community Strategic Plan such as the following:

Strategy - We undertake development that is environmentally, socially and economically responsible - (C1.2)

Outcome - local heritage is protected and the stories behind it shared.

Identification of the region’s unique heritage helps to develop and maintain community pride and well-being. Heritage is one of the attributes that enables communities to retain their physical links with the past.

•     Economic – Broader Economic Implications

Heritage items can readily be promoted and become an integral component of local business and tourist attraction. This has the potential to have a positive impact in terms of broader economic implications for Council and the wider community.

•     Economic - Delivery Program/Operational Plan Implications

The Planning Proposal has been prepared as a ‘business as usual’ activity by Council’s Local Planning Section and will not result in any impacts on Council’s Operational Plan or Delivery Program.

Risk Analysis:

Including the First Sikh Temple within Schedule 5 (Environmental Heritage) of Coffs Harbour LEP 2013 will ensure that any future development proposals on the site will be properly assessed in relation to the heritage significance of the site and heritage related matters.

Consultation:

Public exhibition and agency consultation was undertaken from 11 July 2018 to 8 August 2018. No public submissions were received during this exhibition period. One Government agency submission was received from OEH (Heritage Council of NSW) in support of the proposal (Attachment 3).

The owners and representatives of the First Sikh Temple have previously endorsed the potential heritage listing of this site.

Related Policy, Precedents and / or Statutory Requirements:

The following policies and statutory documents have been considered in the preparation of this report:

·      MyCoffs Community Strategic Plan;

·      Environmental Planning and Assessment Act 1979 and Regulation;

·      State Environmental Planning Policies;

·      North Coast Regional Plan 2036;

·      Section 9.1 Ministerial Directions;

·      Coffs Harbour Local Environmental Plan 2013; and

·      Coffs Harbour City Council Heritage Strategy.

Implementation Date / Priority:

The terms of the Gateway Determination issued by the NSW Department of Planning and Environment require completion of the Planning Proposal by 16 February 2019. If Council resolves to adopt the recommendations of this report, this anticipated timeframe can be achieved.

Conclusion:

There is sufficient information provide within this report to enable Council to adopt a final Planning Proposal to amend Coffs Harbour LEP 2013 to identify the First Sikh Temple, 6 Hastings Street, Woolgoolga as a local heritage item.

 

Listing the First Sikh Temple as a local heritage item will assist in promoting the region’s unique environmental heritage and the development of a strong Punjabi community in Woolgoolga, Coffs Harbour and the North Coast of NSW. The Planning Proposal will also help to ensure that this site of unique environmental heritage is conserved and celebrated for the benefit of future generations.

 


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SC18/34       Water Sensitive Urban Design (WSUD) Guideline - Revision

Author:                        Urban Engineer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/34   Water Sensitive Urban Design (WSUD) Guideline  

 

Executive Summary

The Water Sensitive Urban Design (WSUD) Guideline applies best practice stormwater management to new development to maintain, protect and improve the health of our waterways. To achieve these objectives, the guideline requires development to implement stormwater treatment and detention measures (‘WSUD measures’) that reduce stormwater pollutants by a specified amount and maintain peak flow rates to pre-development levels.

The Coffs Harbour City Council Water Sensitive Urban Design (WSUD) Policy and Guideline were originally adopted by Council at its Ordinary Meeting of 25 June 2009. More recently in 2017, Council staff undertook a review of the WSUD Policy and Guideline. The outcomes of this review identified that the Policy was no longer required and that the content from the policy would sit better in the Guideline which was given statutory weight by Coffs Harbour Development Control Plan (DCP) 2015. The review also highlighted the need for a more detailed review of the content within the guideline to ensure that it was based on current industry best practice.

Council at its Ordinary Meeting of 9 November 2017 resolved to include the content from the WSUD Policy into the WSUD Guideline as part of the first housekeeping review of Coffs Harbour DCP 2015.

The purpose of this report is to now seek Council’s endorsement for minor updates to the content within the WSUD Guideline (Attachment 1) to ensure that it is based on industry best practice.

 

Recommendation:

That Council adopt the revised Water Sensitive Urban Design (WSUD) Guideline (Attachment 1).

 

Report

Description of Item:

The Water Sensitive Urban Design (WSUD) Guideline applies best practice stormwater management to new development to maintain, protect and improve the health of our waterways. To achieve these objectives, the guideline requires development to implement stormwater treatment and detention measures (‘WSUD measures’) that reduce stormwater pollutants by a specified amount and maintain peak flow rates to approximately pre-development levels.

The Coffs Harbour City Council Water Sensitive Urban Design (WSUD) Policy and Guideline were originally adopted by Council at its Ordinary Meeting of 25 June 2009, by the following resolution:

-     That Council adopt the Coffs Harbour City Council Water Sensitive Urban Design (WSUD) Policy and Guideline for immediate implementation and that Council provide adequate staff time and other resources to ensure the successful implementation of the WSUD policy.

More recently in 2017, Council staff undertook a review of the WSUD Policy and Guideline. The outcomes of this review identified that the Policy was no longer required and that the content from the policy would sit better in the Guideline which was given statutory weight by Coffs Harbour Development Control Plan (DCP) 2015. The review also highlighted the need for a comprehensive review of the content within the guideline to ensure that it was based on current industry best practice.

At its Ordinary Meeting of 14 September 2017, Council considered a report in relation to the first housekeeping review of Coffs Harbour DCP 2015. This report included a recommendation to incorporate the relevant content from the WSUD Policy into the WSUD Guideline.

Subsequent to this, Council at its Ordinary Meeting of 9 November 2017, resolved to include the content from the WSUD Policy into the WSUD Guideline as part of the first housekeeping review of Coffs Harbour DCP 2015 by the following resolution:

That Council:

1.   Adopt Coffs Harbour Development Control Plan 2015 – Amendment No. 1 (Attachment 1).

2.   Endorse the use of Council’s on-line mapping system for Coffs Harbour Development Control Plan 2015 maps and apply formal updates on an evolving basis in response to amendments to Coffs Harbour Local Environmental Plan 2013.

The purpose of this report is to now seek Council’s endorsement for minor updates to the content within the WSUD Guideline (Attachment 1) to ensure that it is based on industry best practice.

This current revision of the WSUD Guideline has considered subsequent development in WSUD practice to ensure it is up-to-date with contemporary WSUD convention. Some key references used in this revision include:

-     New South Wales’ Planning Framework for Water Sensitive Urban Design – Cooperative Research Centre (CRC) for Water Sensitive Cities (Choi and McIlrath, 2016);

-     Policy Framework for Water Sensitive Urban Design in 5 Australian Cities – CRC for Water Sensitive Cities (Choi and McIlrath, 2017);

-     Adoption Guidelines for Stormwater Biofiltration Systems – CRC for Water Sensitive Cities (Payne et al, 2017);

-     Transferring Ownership of Vegetated Stormwater Assets – Water by Design (2012) and other various Water by Design documents.

The following discussion summarises the updates to the WSUD Guideline.

Revised Threshold for Development Types

Development that is required to implement WSUD measures from the Guideline is specified in Section 2.0 of Attachment 1 and generally comprises:

-     subdivision of residential, commercial and industrial land with three or more resulting lots;

-     units, townhouses and similar that comprise three or more dwellings; and

-     commercial and industrial development, civic buildings, car parks and alterations/additions to existing development over a threshold size.

Minor amendments have been made in the revised guideline to the threshold size for alterations and additions to existing development. The threshold size has been raised to remove smaller development works where implementation of WSUD is generally not cost-effective.

The revised threshold sizes are based on Water by Design’s document Developing Design Objectives for Urban Developments in South East Queensland (2007) which indicates it is uneconomical to treat small scale residential development like dual occupancies. Therefore, the revised WSUD Guideline adopts a threshold of three or more residential dwellings. An equivalent threshold size for commercial and industrial development was determined with consideration of different stormwater pollutants from these land uses.

Review of Performance Criteria

The criteria for stormwater quality improvements in the current WSUD Guideline involves minimum percentage reductions for target pollutants e.g. a new development needs to implement treatment measures that achieve an 80% reduction in total suspended solids (comparing untreated developed scenario versus treated developed scenario).

The current pollutant reduction targets are:

-     80% reduction in total suspended solids;

-     60% reduction in total phosphorus;

-     45% reduction in total nitrogen;

-     90% reduction in gross pollutants.

The above targets have been compared to other NSW Council targets and state targets in Queensland and Victoria. The above targets are consistent with state targets in Queensland and Victoria and most NSW Councils. Therefore, the above targets remain unchanged in the revised WSUD guideline.

Inclusion of Stormwater Detention Criteria

One of the general objectives of the WSUD Guideline since its adoption in 2009 is to ensure that development of a site does not increase runoff flow rates into the downstream drainage system of waterways. This objective is for a number of purposes: to limit impacts on the capacity of downstream stormwater pipes; to minimise impacts to flooding; and to minimise impacts to small aquatic life associated with frequent small-scale flushing events in waterways.

The WSUD Guideline currently specifies no detention criteria. The revised WSUD Guideline now specifies compliance with the detention requirements in the Northern Rivers Local Government Handbook of Stormwater Drainage Design (see Section 3.3 in Attachment 1) as this is currently industry best practice.

Process for Transfer of WSUD Assets to Council

Criteria for ownership of WSUD assets and the process for the dedication and transfer of these assets to Council is now included in the revised Guideline (see Section 5.0 in Attachment 1).

The revised guideline states that WSUD assets and associated land are either dedicated to Council or owned and managed by a private party. The latter may include strata title arrangements for WSUD assets on a single property (e.g. townhouse type development) or with a Community Title lot that incorporates the WSUD assets and public roadworks.

Proposals to dedicate WSUD assets to Council are required to be resolved at the Development Application stage and must satisfy the requirements of Council’s Dedication of Land Policy.

The revised guideline outlines the asset transfer process and bonding arrangements throughout the construction and post-construction phases of development. Current Council practice, internal consultation and contemporary guidelines such as Transferring Ownership of Vegetated Stormwater Assets (Water by Design, 2012) have informed the revised section of the guideline dealing with the transfer process and bonding arrangements. The bonding arrangements generally reflect the current practice within the organisation.

Issues:

Whilst the asset transfer process within the guideline is new, the process is supported by industry best practice and generally aligns with Council’s current internal processes for such matters. There are no other significant issues associated with this report.

Options:

The following options are available to Council:

1.   Adopt the recommendations of this report and proposed revisions to the WSUD Guideline.

This option will ensure that Council’s WSUD Guideline is based on current industry best practice.

2.   Reject the recommendations of this report and the proposed revisions to the WSUD Guideline.

This option will result in the retention of Council’s existing WSUD Guideline which was developed in 2009 and is not based on current industry best practice.

Sustainability Assessment:

•     Environment

There are no environmental issues associated with this report. The revised WSUD Guideline maintains current requirements for water quality improvements and formalises requirements to restrict runoff flow rates to pre-development levels.

•     Social

The revised WSUD Guideline will assist in clarifying Council’s WSUD requirements to the development industry and general public.

•     Civic Leadership

The revised WSUD guideline will provide more clarity in relation to Council’s WSUD requirements, which ensures transparency and accountability in local government. This is consistent with the MyCoffs Community Strategic Plan Strategy D1.1 - decision-makers lead, govern and regulate in an ethical, equitable, transparent and accountable way.

The revised WSUD guideline will also ensure that Council’s WSUD requirements are consistent with current best-practice and provide a process to ensure new development does not significantly affect the health of our waterways. This is consistent with the MyCoffs Community Strategic Plan Strategy C1.2 - we undertake development that is environmentally, socially and economically responsible.

•     Economic – Broader Economic Implications

There are no broad economic impacts associated with the adoption of the revised WSUD guideline.

•     Economic - Delivery Program/Operational Plan Implications

Council’s has undertaken a review of Council’s existing WSUD guideline as part of “business as usual” activities. Council resources required to implement the revised WSUD Guideline is funded from Council’s adopted Operational Plan.

Risk Analysis:

There is no perceived risk in the adoption of the revised WSUD Guideline.

Consultation:

There has been extensive internal consultation with regards to this guideline.

External consultation has not been undertaken as the revisions generally relate to operational matters internal to the organisation.

Related Policy, Precedents and / or Statutory Requirements:

These are detailed within Section 1.1 of Attachment 1.

Implementation Date / Priority:

Implementation of the revised WSUD Guideline will commence immediately if adopted by Council.

Conclusion:

It is recommended that Council adopt the revised WSUD Guideline as this will provide Council with a guideline that is consistent with contemporary standards and will provide clearer direction to developers with respect to the WSUD asset transfer process and bonding arrangements.

 


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SC18/35       JRPP – Development Application No. 0857/18 - Educational Establishment (Addition - New Two Storey Learning Facility, Twenty Six Space Car Park and Landscaping) - Lot 1 DP 1030262, Lot 3, DP 811908 And Lot 1, DP 1189640, 353 Hogbin Drive, Coffs Harbour

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/35   JRPP Development Assessment Report

ATT2  SC18/35   JRPP Attachment - Plans

ATT3  SC18/35   JRPP Attachment - Section 4.15

ATT4  SC18/35   JRPP Attachment - Proposed Conditions

ATT5  SC18/35   JRPP Attachment - Agency Submission  

 

Executive Summary

The purpose of this report is to advise that a development assessment report, prepared by Council, for Development Application 0857/18DA, has been lodged with the Joint Regional Planning Panel (Northern Region). 

The proposal is for a new two storey building to be used for teaching health related subjects to students attending Southern Cross University within the Coffs Harbour Education Campus. Ancillary to the proposed building works is associated earthworks, car parking, pedestrian pathways and landscape works.

The estimated cost of construction is $12 million.  Under State Environmental Planning Policy (State and Regional Development) 2011, developments undertaken by or on behalf of the Crown with a capital investment value of more than $5 million, are required to be determined by the Joint Regional Planning Panel and not Council.

A copy of the development assessment report that has been provided to the Joint Regional Planning Panel is appended to this report.  It is recommended that the content of this report be noted.

 

Recommendation:

That Council note the report.

 

REPORT:

Applicant:

Damian Chapelle

Land:

Lot 1 DP 1030262, Lot 3 DP 811908 and Lot 1 DP 1189640, 353 Hogbin Drive Coffs Harbour

Zone:

SP1 – Special Activities

Description:

Educational Establishment (Addition – new two storey learning facility, twenty six space car park and landscaping)

Description of Item:

The purpose of this report is to advise that Development Application 0857/18DA is scheduled for consideration by the Joint Regional Planning Panel (Northern Region).  The application proposes a new two storey building to be used for teaching health related subjects to students attending Southern Cross University within the Coffs Harbour Education Campus. Ancillary to the proposed building works is associated earthworks, car parking, pedestrian pathways and landscape works.

Issues:

·    Proposed Development

The proposal is for a new two storey building to be used for teaching health related subjects to students attending Southern Cross University within the Coffs Harbour Education Campus. Ancillary to the proposed building works is associated     earthworks, car parking, pedestrian pathways and landscape works.

The building will be contained wholly within Lot 1 DP 1030262 and will provide the following setbacks to existing boundaries within Lot 1:

-     Northern boundary - greater than 200m

-     East boundary -16m

-     Southern boundary - 3m

-     Western boundary (Hogbin Drive) - 63m

The built form is proposed to be built on land containing natural surface levels between RL3.0 – RL3.5 AHD. Accordingly, the site requires minor filling to achieve a finished floor level of RL3.85 to address flooding considerations.

The total length of the new building will be 55.4m with a width of 22m. The total height is 9.6m. The building will comprise a total gross floor area of 1465.4m2.

Pedestrian access to the ground level of the building is through a single access door provided from a northern terrace entrance, which also incorporates an accessible access ramp linked to a proposed pedestrian access pathway. An internal stair network and accessible lift provides access to the first floor level.

Vehicle access to the development is via the existing access roundabout point off Hogbin Drive.

·    Joint Regional Planning Panel Determination

Clause 20 of State Environmental Planning Policy (State and Regional Development) 2011 states that development specified in schedule 7 of the policy is declared to be regionally significant development for the purposes of the Act. Schedule 7 (4) includes development carried out by or on behalf of the Crown that has a capital investment value of more than $5 million constitutes regionally significant development. As the estimated cost of works is $12 million the proposed development is considered regionally significant.

Pursuant to Section 4.5 (b) of the Environmental Planning and Assessment Act 1979 the determination functions of Council are to be exercised by regional panels for regionally significant development. Consequently, the application will be determined by the Joint Regional Planning Panel and not Council.

·    Process for Development Applications Determined by the Joint Regional Planning Panel

Development applications which are determined by the Joint Regional Planning Panel are lodged with Council in the normal manner.  Staff assess these applications following the normal processes, as required by the Environmental Planning and Assessment Act 1979 and Regulations.

Staff then provide a development assessment report, with recommendations, to the Joint Regional Planning Panel for determination.

·    Assessment Report

The Assessment Report is provided to the Joint Regional Planning Panel Secretariat.  The report is placed on Council's website (via a link) and the Joint Regional Planning Panel website prior to the Panel determining the application.  A copy of the Assessment Report is appended to this report.

Options:

·    The Role of Councillors

A number of operational procedures and fact sheets have been developed by the Joint Regional Planning Panel.  The following information is relevant to Councillors role in applications determined by the Panel.

"An elected council may make a submission on a DA within their LGA that is to be determined by a planning panel up to seven days before the planning panel meeting.

After the assessment report has been forwarded to the secretariat, it may be provided to the elected council to assist in its decision as to whether it will be making a submission to the planning panel.

Councillors who are also panel members have an independent role because they have been nominated by their council as its nominee to the planning panel."

Sustainability Assessment:

•     Environment

The purpose of this report is to advise that Development Application 0857/18DA is scheduled for consideration by the Joint Regional Planning Panel.  Matters relating to environmental impact associated with the proposed development are addressed in the development assessment report appended to this item.

•     Social

The purpose of this report is to advise that Development Application 0857/18DA is scheduled for consideration by the Joint Regional Planning Panel.  Matters relating to social impacts associated with the proposed development are addressed in the development assessment report appended to this item.

•     Civic Leadership

Council staff have undertaken their role in assessment of this application.

•     Economic – Broader Economic Implications

There are no economic implications that will result from Council’s consideration of this matter and adoption of the recommendation.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program or adopted Operational Plan.

Risk Analysis:

Risk analysis matters have been considered.  The recommendation is that Council note the content of this report and adoption of this recommendation will not result in any significant risk to Council.

Consultation:

The application was advertised and notified in accordance with Council’s Development Control Plan 2015 for a period of 14 days. No submissions were received as a result of the notification and advertising process. A submission was received from the Coffs Harbour Local Aboriginal Land Council however, after receiving a copy of the Development Application process list. The submission consisted of a request for the Aboriginal Land Council to undertake an inspection of the site in relation to Aboriginal cultural heritage matters. A representative of the Land Council inspected the site in the company of the senior archaeologist as part of the preparation of the Aboriginal heritage cultural assessment submitted with the application.

State Government Referrals

The application was referred to the following government departments:

-     NSW Roads & Maritime Service for advice in relation to the relevant provisions of State Environmental Planning Policy (Infrastructure) 2007 and State Environmental Planning Policy (Education Establishments and Child Care Facilities) 2017.

-     NSW Rural Fire Service for advice in relation to bushfire safety, pursuant to Section 4.14 of the Environmental Planning and Assessment Act 1979.

-     Office of Environment and Heritage for advice in relation to Aboriginal cultural heritage matters.

-     NSW Police for advice in relation to crime prevention through safer by environmental design principles.

Advice from the above departments, when provided, was considered in the assessment process.

Related Policy, Precedents and / or Statutory Requirements:

The process for assessment of development applications is a statutory process defined by the Environmental Planning and Assessment Act 1979. This includes the statutory provisions which determine that the application will be determined by the Joint Regional Planning Panel.  A number of operational procedures, which have been developed by the Joint Regional Planning Panel, specify procedural matters for the Panel and its decisions.

The statutory considerations with respect to assessment of the development application have been addressed in the development assessment report that is appended to this item.

Implementation Date / Priority:

The Joint Regional Planning Panel has advised that this application will be considered on 19 September 2018.

Conclusion:

This report provides some detail of Development Application 0857/18DA and the process of consideration of the application by the Joint Regional Planning Panel.

 


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