Ordinary Council Meeting Minutes                                                     23 August 2018

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 23 August 2018 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Acting Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Cr Jan Strom

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Disclosure of Interest

No disclosures of interest.

 

Apologies

2018/185

Resolved (Cr Michael Adendorff / Cr Sally Townley)

That leave of absence as requested from Councillor John Arkan be approved.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

No public addresses.

 

Public forum

No public forums.

 

Mayoral Actions Under Delegated Authority

No mayoral actions under delegated authority.

 

Confirmation of Minutes

2018/186

Resolved (Cr Paul Amos / Cr George Cecato)

That the minutes of the Ordinary Meeting held on 9 August 2018 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Block Move

2018/187

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That the following items are moved en globo:

1.    GM18/22 Proposed Motions to 2018 Annual Conference of LG NSW (2018/188)

2.    GM18/23 Audit and Risk Committee Report to Council (2018/189)

3.    BS18/45 Bank and Investment Balances for June 2018 (2018/190)

4.    BS18/46 Bank and Investment Balances for July 2018 (2018/191)

5.    BS18/47 2018-2019 Environmental Levy Grants Program (2018/192)

6.    BS18/48 Transfer of Easements to Essential Energy – C.ex Coffs Inernational Stadium (2018/193)

7.    SC18/30 2017-2021 Delivery Program – January to June 2018 Six-Monthly Progress Report (2018/194)

8.    SC18/31 Development Application No. 0413/18 – Telecommunications Facility – Lot 6 DP755536, Hulberts Lane, Toormina (2018/195)

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

General Manager's Reports

 

GM18/22         Proposed Motions to 2018 Annual Conference of LG NSW

 

Executive Summary

Council at its meeting held 26 July 2018 resolved that should Councillors wish to submit proposed motions for consideration by the 2018 Annual Conference of LG NSW, any such motions should be submitted for inclusion in Councils Business Paper for its 23 August 2018 meeting.  Councillors Arkan and Townley have submitted proposed motions and it is included in this report for Councils consideration.

2018/188

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council submit the motions provided by Councillors Arkan and Townley, as follows:

Cr Arkan

“That the Annual Conference of LG NSW consider seeking the development of a Policy and associated relief package by LG NSW designed to support drought stricken NSW farmers.  This Policy and package could be developed in a similar manner to the legal assistance policy and guidelines.  Contributions from individual councils should be entirely voluntary with no council under any obligation to make a contribution.”

Cr Townley

“That LGNSW write to the NSW Minister for Primary Industries and to the Federal Minister for Environment and Energy and to the Federal Minister for Agriculture and Water Resources to seek reinstatement of funding streams available for Landcare.

That LGNSW recognise that reduction in Landcare funding represents a cost shift to Councils.”

to the 2018 Annual Conference of LG NSW.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM18/23         Audit and Risk Committee Report to Council

 

Executive Summary

The purpose of this report is to inform Council on the activities of the Audit and Risk Committee for the period January 2017 to June 2018.

2018/189

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council note the report.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Business Services

 

BS18/45          Bank and Investment Balances for June 2018

 

Executive Summary

Council’s Bank Balances and Investments as at 30 June 2018 totalled $212,329,376.46.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

2018/190

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council note the bank balances and investments totalling $212,329,376.46 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 June 2018.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS18/46          Bank and Investment Balances for July 2018

 

Executive Summary

Council’s Bank Balances and Investments as at 31 July 2018 totalled $202,160,380.84.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

2018/191

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council note the bank balances and investments totalling $202,160,380.84 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 July 2018.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS18/47          2018-2019 Environmental Levy Grants Program

 

Executive Summary

At its meeting on 10 May 2018 Council adopted a new Environmental Levy (EL) Policy.  As part of this resolution, two pools were established for the disbursement of Environmental Levy funds, a pool for Major Strategic Programs/Projects and another for the ELGP, for community based projects.

This report provides Council with the recommended projects for the 2018/2019 Environmental Levy Grants Program (ELGP) for inclusion in the 2018/2019 Operational Plan.  The total of the recommended program is $237,230 with $94,473 available to be allocated in a second round in September 2018.

The EL funding allocated for the 2018/2019 Environmental Levy Grants Program pool is $331,703, being 25% of the total EL funding pool.

2018/192

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council:

1.   Approves the following projects to be funded from the 2018/2019 Environmental Levy Grants Program pool:

Applicant

Project Name

Amount ($)

Jetty Dunecare

Restore and enhance the natural environment of Boambee Beach

25,000

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

Coffs Harbour and District Local Aboriginal Lands Council

Community and culture bush regeneration works

25,000

Coffs Harbour Regional Landcare

Growing Our Future 2018/19

20,790

EnviTE

Koala habitat rehabilitation and community education

23,000

University of Sydney

Understanding the impacts of housing infrastructure on kangaroo movement patterns

24,746

Sandy Beach Action Group

Revegetation - open drain line

2,000

Southern Cross University

Investigating soil chemistry on intensive horticulture sites and in associated dam sediments

25,000

EnviTE

Community Supporting Land for Wildlife Initiative

8,832

Nana Glen Landcare Group

What water bugs (aquatic macroinvertebrates) can tell us about river health in agricultural areas

16,000

Southern Cross University

Improving water quality downstream of blueberry farms

25,000

South Coffs Community Garden

Install stand-alone off grid solar PV system with batteries

16,862

Total

237,230

2.   Notes that the remaining 2018/2019 Environmental Levy Grants Program pool funds of $94,473 will be held in reserve for a second round to be held September 2018.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

BS18/48          Transfer of Easements to Essential Energy - C.ex Coffs International Stadium

 

Executive Summary

The upgrade and extensions to the C.ex Coffs International Stadium at Coffs Harbour includes electrical work and upgrades to the infrastructure operated by Essential Energy.  A requirement of Essential Energy is that they be provided with appropriate easements over the completed works.  This report seeks formal Council approval to facilitate the execution of the required legal document to transfer the easements.

2018/193

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council:

1.        Agree to grant Essential Energy an easement for underground powerlines 2 metres wide and an easement for Multi-Purpose Installation 6.5 metres wide as shown by DP 1245157 over Council property known as Lot 102 DP 1077682 and Lot 206 DP 1206854 at Stadium Drive, Coffs Harbour.

2.        Agree that all cost associated with this matter be the responsibility of Council.

3.        Execute under seal if necessary, all documents required to transfer the easements to Essential Energy.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Communities

 

SC18/30          2017-2021 Delivery Program - January to June 2018 Six-Monthly Progress Report

 

Executive Summary

Under the Local Government Act, Council is required to report six-monthly on its progress against the principal activities detailed in the Delivery Program.

The Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program is tabled at this time. The Six-Monthly Progress Report identifies achievements and challenges recorded during the reporting period and provides updates on Council services, projects and key operational activities.

There are 269 actions detailed in the six-monthly report. The majority are recorded as being On Track; 46 are listed as Needing Attention, generally reflecting the impacts of external factors.

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    The start of work to redevelop Brelsford Park as a quality, vibrant, open green space and community hub under the Coffs Harbour City Centre Masterplan;

·    The commencement of the $13.4m upgrade of the C.ex Coffs International Stadium;

·    The adoption of the Woolgoolga Town Centre Masterplan;

·    The commencement of the redevelopment of the eastern end of Diamond Head Drive at Sandy Beach;

·    A strong and positive response to Council’s call for community feedback on concept designs to help shape a proposed new central library, gallery and civic space for Coffs Harbour’s CBD;

·    The staging of Coffs Harbour’s annual Harmony Festival, helping to promote and celebrate our cultural diversity;

·    Construction beginning at Upper Shephards Lane on the fourth and final flood detention basin for the Coffs Creek catchment;

·    Community consultation to progress the development of the Emerald Beach Reserve Concept Plan;

·    The initiation of community engagement to help Council develop a strategy for the future development of facilities at Sawtell and Woolgoolga Swimming Pools;

·    The installation of extensive new facilities as part of the Sustainable Improvement Strategies for Coffs Coast Holiday Parks;

·    Extensive road, bridge and cycleway works;

·    Delivery of land management, environmental and sustainability initiatives; and

·    Delivery of a range of community, economic and sporting programs.

2018/194

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council adopts the attached Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program for public release.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC18/31          Development Application No. 0413/18 - Telecommunications Facility - Lot 6 DP 755536, Hulberts Lane, Toormina

 

Executive Summary

This report provides an assessment of Development Application 0413/18 for the erection of a 35m high free standing monopole at Lot 6 DP 755536, Hulberts Lane, Toormina.

The development proposes variation to the height standard specified under Coffs Harbour Local Environmental Plan 2013.

Accordingly, this matter is reported to Council for determination in accordance Councils Development Applications - Consideration by Council Policy as the proposal incorporates a variation to the development standard by more than 10%.

2018/195

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council:

1.        Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the maximum building height under Clause 4.3(2) of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.        Approve Development Application No. 0413/18 for a 35m high telecommunications pole at Lot 6 DP 755536, Hulberts Lane, Toormina subject to the conditions provided in Attachment 3.

The Motion on being put to the meeting was carried unanimously.

Carried

 

REQUESTS FOR LEAVE OF ABSENCE

No requests for leave of absence.

 

questions on notice

No questions on notice.

 

Matters of an Urgent Nature

 

MUN18/04      NSW Government Marketing of Regional Areas

 

Cr Rhoades raised a media item that was in the Daily Telegraph on 21 August 2018, the Minister for Tourism and Major Events, Adam Marshall announced a promotional spend of more than $22 million over the next 12 months to support and grow rural and regional NSW tourism industry.

Cr Rhoades requested that a letter be forwarded to the Minister of Tourism highlighting the infrastructure that Coffs Harbour has and events that are held within the LGA, as the Coffs Harbour area was not mentioned within the article.

 

 

Close of Meeting

The Meeting closed at 5.07pm.

 

Confirmed:  13 September 2018

 

 

 

...................................................

Denise Knight

Mayor