Coffs Harbour City Council

15 August 2018

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 23 August 2018

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Notices of Motion - Trust

19.      Trust Reports

20.      Requests for Leave of Absence

21.      Questions On Notice

22.      Matters of an Urgent Nature

23.      Consideration of Confidential Items (if any)

24.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM18/22         Proposed Motions to 2018 Annual Conference of LG NSW................ 3

GM18/23         Audit and Risk Committee Report to Council.......................................... 5

Directorate Reports - Business Services

BS18/45          Bank and Investment Balances for June 2018........................................ 10

BS18/46          Bank and Investment Balances for July 2018........................................ 31

BS18/47          2018-2019 Environmental Levy Grants Program................................... 52

BS18/48          Transfer of Easements to Essential Energy - C.ex Coffs International Stadium..................................................................................... 62

Directorate Reports - Sustainable Communities

SC18/30          2017-2021 Delivery Program - January to June 2018 Six-Monthly Progress Report............................................................................................... 65

SC18/31          Development Application No. 0413/18 - Telecommunications Facility - Lot 6 DP 755536, Hulberts Lane, Toormina............................................... 121   


GM18/22      Proposed Motions to 2018 Annual Conference of LG NSW

Author:                        General Manager

Authoriser:                  General Manager

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              Nil

 

Executive Summary

Council at its meeting held 26 July 2018 resolved that should Councillors wish to submit proposed motions for consideration by the 2018 Annual Conference of LG NSW, any such motions should be submitted for inclusion in Councils Business Paper for its 23 August 2018 meeting.  Councillors Arkan and Townley have submitted proposed motions and it is included in this report for Councils consideration.

 

 

Recommendation:

That Council consider its position in submitting the motions provided by Councillors Arkan and Townley, as follows:

Cr Arkan

“That the Annual Conference of LG NSW consider seeking the development of a Policy and associated relief package by LG NSW designed to support drought stricken NSW farmers.  This Policy and package could be developed in a similar manner to the legal assistance policy and guidelines.  Contributions from individual councils should be entirely voluntary with no council under any obligation to make a contribution.”

Cr Townley

“That LGNSW write to the NSW Minister for Primary Industries and to the Federal Minister for Environment and Energy and to the Federal Minister for Agriculture and Water Resources to seek reinstatement of funding streams available for Landcare.

That LGNSW recognise that reduction in Landcare funding represents a cost shift to Councils.”

to the 2018 Annual Conference of LG NSW.

 

Report

Description of Item:

At Councils meeting on 26 July 2018, Council resolved that Councillors wishing to propose motions for consideration by Council for inclusion on the LGNSW Conference Business Paper were to submit any such motions to the General Manager by close of business Wednesday 8 August 2018.  This was designed to facilitate Councils formal consideration of any proposed motions at its meeting scheduled for 23 August 2018 and thereafter submission to LG NSW by the deadline of midnight 26 August 2018.

 

Cr Arkan, by email dated 1 August 2018, submitted a proposed motion for consideration by Council, whilst Cr Townley submitted her proposed motion on the morning of 9 August 2018.

Issues:

The rationale provided by Cr Arkan with his suggested motion for the LG NSW Conference is as follows:

 

“The farming sector across Australia is once again suffering dire consequences as a result of the extended drought conditions.  The NSW Government has now committed over $1 billion in the form of drought assistance to NSW farmers.  It would seem entirely appropriate that a coordinated local government response is developed in a manner that ensures that a framework is available in times of need including the current situation.”

 

The rationale provided by Cr Townley with her suggested motion for the LG NSW Conference is as follows:

 

“Landcare on the North Coast is currently supported by three government-funded programs which currently provide core funding for coordination and Community Capacity Building activities. In 2018, nearly 60% of this funding will be lost (value $1.78M, administered by North Coast Local Land Services) due to major changes in federal (National Landcare Program Phase 2 (NLP2)) and state (Catchment Action NSW) priorities and the resultant changes in strategic business priorities of the North Coast LLS.

 

Many Councils work closely with Landcare and often this is via Environmental Levies. In Coffs Harbour City Council, the Environmental Levy spend is frequently multiplied by a factor of five or more as funds are matched by groups such as Landcare and also will include significant volunteer labour. This provides a tremendous outcome for Council’s environmental projects.

 

Reduction in Landcare funding therefore represents another cost shift by state government and has flow-on effects by reducing the efficiency with which Councils’ money is spent. Re-instatement of Landcare funding is necessary for Councils to achieve maximum value in environmental programs which partner with Landcare.”

Conclusion:

In accordance with Council’s resolved position for the consideration of motions proposed for the Annual Conference of LG NSW, this report provides details of the two motions submitted by Councillors for Council’s consideration. It is appropriate that Council consider its position on each of the proposed motions.

 

 

 


GM18/23      Audit and Risk Committee Report to Council

Author:                        Group Leader Governance

Authoriser:                  General Manager

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM18/23  Audit & Risk Committee Report to Council  

 

Executive Summary

The purpose of this report is to inform Council on the activities of the Audit and Risk Committee for the period January 2017 to June 2018.

 

Recommendation:

That Council note the report.

 

Report

Description of Item:

The objective of the Governance and Audit Committee is to provide independent assurance and assistance to Coffs Harbour City Council on risk management, control, governance and external accountability responsibilities.  In December 2016 Council re-appointed the three external members, Paul Tipper, Chris Jones and Barry Ford to the committee.  Barry Ford was elected as the chair for the four year term of the committee.  The committee meets four times a year, with an allowance for extra meetings if required.  The external members are remunerated for each meeting they attend.  This is permitted within the Guidelines issued by the Office of Local Government and is an accepted practice within audit committees.

Issues:

This report, being for eighteen months, will now bring the annual report to Council in-line with financial year reporting.

Options:

1.    Adopt the recommendation provided to Council

2.    Amend the recommendation provided, it should be noted however this report is for information only.

Sustainability Assessment:

•     Environment

This is not applicable to this report.

•     Social

The advice provided by committees is invaluable as a consultative and information sharing mechanism.

•     Civic Leadership

•     The purpose of the Governance and Audit Committee is to ensure transparency and accountability in local government. For this reason the voting members on the committee are not employed by council.

•     Economic – Broader Economic Implications

This report has no economic impact. Sitting fees for the independent committee members are incorporated as part of Council’s approved Operational Plan.

•     Economic - Delivery Program/Operational Plan Implications

There are no impacts on the delivery program or operational plan associated with this report.

Risk Analysis:

This is not applicable to this report.

Consultation:

This report has been prepared in consultation with the External members of the Audit and Risk Committee.

Related Policy, Precedents and / or Statutory Requirements:

The Internal Audit Guidelines under which this committee operates are Director General’s guidelines for the purposes of section 23A of the Local Government Act 1993.

Implementation Date / Priority:

Not applicable

Conclusion:

Phase 1 of the reforms contained in the Local Government Amendment (Governance and Planning) Act 2016, focus on improvements to the governance, strategic planning and performance frameworks under which councils operate. One of these reforms is ‘requiring councils to appoint Audit, Risk and Improvement Committees.’ Council has had this similar committee in place for some years now, which enables the full implementation of this requirement to occur immediately it is mandated.

 


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BS18/45       Bank and Investment Balances for June 2018

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS18/45   Investment Performance Report for the Month Ended 30 June 2018  

 

Executive Summary

Council’s Bank Balances and Investments as at 30 June 2018 totalled $212,329,376.46.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

 

Recommendation:

That Council note the bank balances and investments totalling $212,329,376.46 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 June 2018.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 30 June 2018 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for June 2018 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government investment policy guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 30 June 2018 it is noted that the total bank and investment balance was $212,329,376.46 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors. Standard and Poors credit ratings and an explanation of their ratings are as follows:

 


 

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 


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BS18/46       Bank and Investment Balances for July 2018

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS18/46   Monthly Investment Performance Report for the Month Ended 31 July 2018  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 July 2018 totalled $202,160,380.84.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

 

Recommendation:

That Council note the bank balances and investments totalling $202,160,380.84 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 July 2018.

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 July 2018 is attached.  Also included is a summary of Council’s Socially Responsible Investment Performance.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for July 2018 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to economic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government investment policy guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 July 2018 it is noted that the total bank and investment balance was $202,160,380.84 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies. Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors. Standard and Poors credit ratings and an explanation of their ratings are as follows:

 


 

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favourable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 


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BS18/47       2018-2019 Environmental Levy Grants Program

Author:                        Grants Administration Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              Nil

 

Executive Summary

At its meeting on 10 May 2018 Council adopted a new Environmental Levy (EL) Policy.  As part of this resolution, two pools were established for the disbursement of Environmental Levy funds, a pool for Major Strategic Programs/Projects and another for the ELGP, for community based projects.

 

This report provides Council with the recommended projects for the 2018/2019 Environmental Levy Grants Program (ELGP) for inclusion in the 2018/2019 Operational Plan.  The total of the recommended program is $237,230 with $94,473 available to be allocated in a second round in September 2018.

 

The EL funding allocated for the 2018/2019 Environmental Levy Grants Program pool is $331,703, being 25% of the total EL funding pool.

 

 

Recommendation:

That Council:

1.   Approves the following projects to be funded from the 2018/2019 Environmental Levy Grants Program pool:

Applicant

Project Name

Amount ($)

Jetty Dunecare

Restore and enhance the natural environment of Boambee Beach

25,000

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

Coffs Harbour and District Local Aboriginal Lands Council

Community and culture bush regeneration works

25,000

Coffs Harbour Regional Landcare

Growing Our Future 2018/19

20,790

EnviTE

Koala habitat rehabilitation and community education

23,000

University of Sydney

Understanding the impacts of housing infrastructure on kangaroo movement patterns

24,746

Sandy Beach Action Group

Revegetation - open drain line

2,000

Southern Cross University

Investigating soil chemistry on intensive horticulture sites and in associated dam sediments

25,000

EnviTE

Community Supporting Land for Wildlife Initiative

8,832

Nana Glen Landcare Group

What water bugs (aquatic macroinvertebrates) can tell us about river health in agricultural areas

16,000

Southern Cross University

Improving water quality downstream of blueberry farms

25,000

South Coffs Community Garden

Install stand-alone off grid solar PV system with batteries

16,862

Total

237,230

 

2.   Notes that the remaining 2018/2019 Environmental Levy Grants Program pool funds of $94,473 will be held in reserve for a second round to be held September 2018.

 

Report

Description of Item:

Council invited submissions for funding from the 2018/2019 Environmental Levy Grants Program from Wednesday 16 May 2018 until Friday 29 June 2018.  A total of 13 submissions were received requesting funding of $242,230.

 

The Environmental Levy Grants Program panel’s recommended 2018/2019 Environmental Levy Grants Program allocations are shown in the table below.

 

Applicant

Project Name

Amount Recommended $

Jetty Dunecare

Restore and enhance the natural environment of Boambee Beach

25,000

Jetty Dunecare

Restore and enhance the natural environment of the Jetty Foreshores

25,000

Coffs Harbour and District Local Aboriginal Lands Council

Community and culture bush regeneration works

25,000

Coffs Harbour Regional Landcare

Growing Our Future 2018/19

20,790

EnviTE

Koala habitat rehabilitation and community education

23,000

University of Sydney

Understanding the impacts of housing infrastructure on kangaroo movement patterns

24,746

Sandy Beach Action Group

Revegetation - open drain line

2,000

Southern Cross University

Investigating soil chemistry on intensive horticulture sites and in associated dam sediments

25,000

EnviTE

Community Supporting Land for Wildlife Initiative

8,832

Nana Glen Landcare Group

What water bugs (aquatic macroinvertebrates) can tell us about river health in agricultural areas

16,000

Southern Cross University

Improving water quality downstream of blueberry farms

25,000

South Coffs Community Garden

Install stand-alone off grid solar PV system with batteries

16,862

Total Amount Requested and Recommended

237,230

Funding Source - Environmental Levy Grants Program (25% pool)

331,703

Remaining Funds Available for a Second Round

94,473

 

 


 

Details of the 13 submissions are provided as follows:

 

1.    Jetty Dunecare - Restore and enhance the natural environment of Boambee Beach

 

This project will restore and protect the biodiversity of 35ha of native vegetation on Boambee Beach North, an area which contains two endangered ecological communities.  This will be achieved by primary weeding in areas yet to attended, and repeated follow up and maintenance of areas previously worked.  Fox and feral cat monitoring and control will be ongoing as well as community education.  The work will be undertaken by bush regeneration contractors and volunteers of the Jetty Dunecare Group who began working to restore this area 8 years ago.  This work not only reduces the degrading impacts of invasive species, but also helps to engender community stewardship for the local natural environment.  Their efforts to improve the area benefit residents, businesses and tourists as well as native wildlife.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

2.    Jetty Dunecare - Restore and enhance the natural environment of the Jetty Foreshores

 

This project will restore, enhance and protect the biodiversity and visual amenity of the 18ha of native vegetation along the Coffs Harbour Jetty foreshores, an area that contains endangered ecological communities and a threatened plant species.  This will be achieved through bush regeneration works (including primary weeding in new areas and maintenance of existing areas) by both contractors and volunteers.  The volunteers of the Jetty Dunecare Group have worked to restore the foreshores area for 35 years, not only reducing the spread of invasive species, but also helping to engender community stewardship for the natural environment.  The inclusive culture of the group provides opportunity for a wide range of individuals to improve their well-being while contributing to a worthwhile cause.  Their efforts to improve the area benefit residents, sporting clubs, businesses, tourists and local wildlife alike.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

3.    Coffs Harbour and District Local Aboriginal Lands Council - Community and culture bush regeneration works

 

A major focus of the project is to engage and provide opportunity for connection between Community and Aboriginal bush regenerators supporting each other in Natural Resource Management (NRM), improving aesthetics of high visitation sites and the values of our coastal environment.

 

Council jointly manages CCRP with the NPWS under the direction of the CCRP Trust Board. CCRP management actions are described in the Coffs Coast Regional Park Draft Plan of Management with the Moonee Beach Nature Reserve Plan of management.  All actions proposed in this application are consistent with this plan.  The project shall provide opportunity for Aboriginal Bush Regeneration team, volunteer groups and local non-indigenous bush regenerators to enhance and protect cultural sites by participation in a cultural awareness day at Look-at-Me-Now Headland outlining cultural sensitivity and protocols.  The long term aim of the project is to provide a resilient and sustainable natural coastal environment while reducing the overall cost in maintenance for the future.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 


 

4.    Coffs Harbour Regional Landcare - Growing Our Future 2018/19

 

The first year of a funded Nursery Coordinator (Growing Our Future EL project 17/18) was very successful for our Community Nursery.  The volunteers and the nursery benefited greatly from the knowledge and experience of the Coordinator.  Propagation processes were streamlined and propagation rates increased to almost 10,000 plants during the year.

 

As with our volunteer groups, the role of the site coordinator is very important to:

 

·    Organise the group’s activities on any day

·    Ensure quality of workmanship

·    Ensure Work Health and Safety

 

In the case of the Nursery Coordinator, the required knowledge is quite specialised and the responsibility can be wide-reaching.  Our plants go out to our worksites across the city and the Regional Park as well as to other environmental projects.  Volunteers and community members rely on the expertise and guidance of the Coordinator for correct species selection.  With a dedicated Nursery Coordinator, good quality, correctly identified native plants can be distributed to projects restoring local ecological communities.  These plants will improve the resilience and integrity of those communities and ensure our natural environment is sustained for the future.

 

Requested amount:                       $20,790

Panel recommended amount:      $20,790

 

5.    EnviTE - Koala habitat rehabilitation and community education

 

NSW koalas (Phascolarctos cinereus) are listed as vulnerable under the Environment Protection and Biodiversity Act 1999 (EPBC Act).  Habitat loss and fragmentation is one of the biggest threats to koala populations in the Coffs Harbour LGA. Koalas need to be able to move across the landscape in order for populations to survive and maintain genetic viability.  This project will rehabilitate koala habitat and Endangered Ecological Community (EEC).  Weeds limit Koala movement, block access to Koala food trees and restrict regeneration.  Bush regeneration work will be carried out across 3 CHCC reserves covering an area of 12ha.  The control of weeds will facilitate koala movement across the highly fragmented landscape, improve water quality, and increase habitat values for other flora and fauna.  Cost effective weed control techniques will be utilised and methods used for ecological restoration will be recognised best practice as accepted by AABR.  Weeds that will be targeted include Lantana (Weed of National Significance), Winter Senna, Umbrella Tree as well as exotic vines and scramblers (White Passionfruit and Coastal Morning Glory) which are a key threatening process (Threatened Species Conservation Act 1995).  These weeds have the capacity to suppress native vegetation particularly along the perimeters and gaps in the canopy.  The focus for implementation is to minimise future weed reinfestation and facilitate growth and regeneration of communities such as primary Koala habitat and EEC.

 

Community engagement and promotion to the general public will raise awareness of actions required to reduce threats to koalas and being involved in actively protecting the natural environment.  Field days will engage school children and local residents to learn and become more involved in Koala and EEC conservation.  The project will increase community awareness, skills and knowledge in natural area management issues and on-ground practices. Signs will be displayed on site raising awareness of the works in progress.  The increase in community awareness of the value of maintaining healthy ecosystems and native vegetation communities will be conveyed to the local community, including the involvement of School students through practical field exercises.

 

Requested amount:                       $23,000

Panel recommended amount:      $23,000

 

6.    University of Sydney - Understanding the impacts of housing infrastructure on kangaroo movement patterns

 

Coffs Harbour’s northern beaches are a hot-spot for human-kangaroo interactions, which are often negative (eg vehicle collisions, attacks on people and over browsing vegetation).  But, kangaroos are also a much-loved part of the environment, highly valued by locals and tourists.  The rapid development of infrastructure in this area, combined with existing high kangaroo densities, means there will be an increase in the number of human-kangaroo interactions.  Conversion of agricultural land to housing has the capacity to displace resident kangaroos, especially when exclusion fencing is erected around housing, which will change the way kangaroos interact with the landscape and local residents.  The likely result is confinement of kangaroo populations into smaller areas.  This project aims to quantify the response of kangaroos to peri-urban development with a view to understanding how best to manage kangaroo populations to promote peaceful coexistence as development progresses.  We will also continue to monitor the outcomes of long-term fertility control trials, which may provide one potential non-lethal management solution for some sites on the coast.

 

Requested amount:                       $24,746

Panel recommended amount:      $24,746

 

7.    Sandy Beach Action Group - Revegetation - open drain line

 

This community project will restore an open drain (3m wide x 2-3m deep) which is on the Sandy Beach Reserve opening on to the beach.  The drain has been overtaken by weeds and is clogged with garbage.  The Sandy Beach Reserve Masterplan identified that this area has the potential to become a wetland and to restore and protect native flora and fauna.

 

The project will remove weeds and clean out the drain.  The area will then be mulched and planted out with native species.

 

Requested amount:                       $2,000

Panel recommended amount:      $2,000

 

8.    Southern Cross University - Investigating soil chemistry on intensive horticulture sites and in associated dam sediments

 

Trace metal and pesticide pollution can cause environmental problems, including loss of biodiversity and toxic health effects for humans.  This project will conduct trace metal and pesticide analyses in current and historical soils in areas of intensive horticulture activities of the Coffs Harbour area.  This will be accomplished through in-depth soil chemistry analyses including soil dating to investigate possible pesticide contamination from the early 1900s to the present.  The dated soil samples at four locations will be used to establish the impact of specific agricultural practices, including pesticide contamination, on three operational horticulture properties.  These soil cores will be collected on representative regions within each horticultural property, including sediment samples in associated agricultural dams.  The dated sediment samples will then analysed to determine whether any long-term changes in the soil chemistry are evident, and if contamination is present.  The pesticide analyses will be undertaken in four time specific sediment intervals (from the early 1900s to present) in each of the dated sediment cores.

 

The properties selected for sampling would include one long-established intensive horticulture operation on a former banana plantation site with an on-site dam; one more recent intensive horticulture operation with an on-site dam; and one newer intensive horticulture operation on former grazing land less than 5 years old with an on-site dam.  The soil core dating, and general soils analyses such as grain size and metal content, would be measured at Southern Cross University, National Marine Science.

 

The samples would be analysed and used to determine whether there are any long-term impacts in soils and sediments from current intensive plant agriculture.  The past history of banana growing and the associated persistent chemicals used have resulted in historical banana lands being classed as contaminated.  This project would allow us to determine whether the change in use to newer agricultural methods and different crops may have resulted in less soil contamination.  Results of this study would then be used by Council to determine whether further investigation of potential agricultural land contamination issues is required.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

9.    EnviTE - Community Supporting Land for Wildlife Initiative

 

EnviTE Environment as the regional provider for Land for Wildlife (LFW) program will engage and support community by assisting local landholders to recognise and maintain wildlife habitats on their land.  LFW is a state wide community based approach to private land conservation coordinated by the Community Environment Network (CEN).  The “Community Supporting LFW program” funded by the CHCC EL Levy in 2017-18 was very successful with 11 properties committing to the program and additional properties waiting to be assessed.  The CHCC EL funding will generate ongoing interest in private land conservation by increasing the uptake of the LFW program through promotional and educational activities in the Coffs Harbour LGA.  The LFW project will encourage and assist conservation on private land through voluntary private land conservation options.  This will promote the regions unique environmental values, engage in community conservation and maintain landscape connections to protect biodiversity.  A field day will be provided to landholders to gain knowledge on conservation agreements and managing their land in an environmentally sustainable way.  The 2018-19 EL grant will provide funding for a minimum target of 10 properties to participate in ecological assessment and be registered to LFW program properties to identify and manage environmental issues.  LFW provides a broad base for landholder engagement and involvement, which provides options for ongoing contribution to local and regional conservation activities.

 

Requested amount:                       $8,832

Panel recommended amount:      $8,832

 

10.  Nana Glen Landcare Group - What water bugs (aquatic macroinvertebrates) can tell us about river health in agricultural areas

 

Aquatic macroinvertebrates (water bugs) are an indicator of the health of river systems and are used widely in conjunction with water quality testing to determine the overall health of a system and identify any changes over time.  In Australia, macroinvertebrate assessment uses the SIGNAL scoring method.  When considered together with macroinvertebrate richness (the number of types of macroinvertebrates), SIGNAL scores can provide indications of the types of pollution and other physical and chemical factors that are affecting the macroinvertebrate community.

 

The project proposes to sample 20 sites in the Bucca Bucca catchment to determine the status of macroinvertebrate communities at the same sites used for the Bucca Bucca Creek water quality study conducted by Southern Cross University in 2017.  Additional sites will be sampled above and below the locations where structural works have been undertaken to minimise the impacts of intensive plant agriculture on the waterways, built as experimental structures to assess their effectiveness for nutrient mitigation, and initiated by the results of the 2017 water quality study.

 

The sampling would be led by Mrs Judy Davies, who has conducted a 10-year monitoring program on the Orara River for aquatic macroinvertebrates, and gathered baseline data in 2017 at the Bucca Bucca Creek sites.

 

The works involve sampling four times in a 12 month period at all creek sites with a team of 2, collecting aquatic macroinvertebrates, analysing the collected specimens, analysing the results and reporting on them.

 

A full report will be provided to Council at the end of sampling.

 

Requested amount:                       $16,000

Panel recommended amount:      $16,000

 

11.  Southern Cross University - Improving water quality downstream of blueberry farms

 

Following recent research conducted by Southern Cross University (SCU) and funded by the Environmental Levy program in 2016-17, small scale experimental trials were deployed on a number of properties in the Coffs Harbour LGA in to prevent nitrogen runoff from intensive horticulture operations.  In this project, SCU researchers will collaboratively work with intensive horticulture operations, North Coast Local Land Services, and Coffs Harbour City Council staff to investigate the effectiveness of the different management approaches trialled, and provide a science-based recommendation of the management approach most suitable to the local conditions.  To achieve that, SCU will perform a series of water quality observations upstream and downstream of artificial wetlands and nutrient bioreactors designed to remove nitrogen during rain events.

 

Requested amount:                       $25,000

Panel recommended amount:      $25,000

 

12.  South Coffs Community Garden - Install stand-alone off grid solar PV system with batteries

 

Install Solar PV panels, inverter and batteries, to allow total off grid power self-sufficiency for our everyday operation and allow educational and community interaction programs to operate effectively.

 

These include, but are not restricted to; day to day operation of our gardens for all members (including aged, retired, disabled and disadvantaged) and community members; our educational interactive programs with Toormina High School Special Education unit; Hopscotch Pre School interactive program; CHESS one-on-one interactive program for clients with disabilities; our soon to be introduced community educational program based around self-sufficiency, waste reduction and reuse, renewable resources with recycling, efficient water use/re-use, and reduction of “food miles”, with all of their positive environmental impacts; and to allow us to run future Arts and Music events as well as Seasonal Fairs for the benefit of all community members.

 

Requested amount:                       $16,862

Panel recommended amount:      $16,862

 

13.  Nana Glen Sport, Recreation and Equestrian Centre Management Committee - Removing Camphor Laurel trees at the Nana Glen Sport, Recreation, and Equestrian Centre

 

The Nana Glen Equestrian Centre provides a very popular facility for the Coffs Harbour community to hold equestrian events, cross country, dressage, rodeos, rider training, workshops, allows camping and hosts large events from all over the Mid-North Coast Region, most recently the Mid-North Coast Regional Cross Country running.  It is the only facility of its type in the region, and is used every weekend for events, and also during the week for riding practice and other casual uses.

 

This popular public site has had much regeneration work over the years, but still has a lot of Camphor laurel trees (an invasive weed), including dead ones that pose a risk to the riders and horses through falling dead limbs.

 

This project aims to create a safer and more pleasant environment for equestrian events through removal of camphor laurel trees and planting with native species of local provenance that will provide shade for horses and visitors, as well as wildlife habitat, when mature.

 

Camphor laurel trees are a fast growing noxious weed that readily invade.  Originally planted as shade trees, they are now a major pest, impacting native flora and fauna as camphor oil is slightly toxic, which results in no native species being able to compete with them, and leaf litter impacts waterbugs and fish populations.

 

The funds would be used to engage an excavation contractor who would fell the dead and live camphor laurels that pose the highest risks to the horses and riders.  The felled trees would be burned on-site if permitted, or removed to a nearby private property for burning.  The Committee would then plant native shade trees to replace the removed weeds.

 

Requested amount:                       $5,000

Panel recommended amount:      $Nil

 

This project is not recommended by the Panel at this time due to concerns with the methods proposed for the removal and disposal of the camphor laurel trees in a riparian area.  The Panel supports the project in principle and the applicant will be encouraged to resubmit this project with some modification for the proposed second round of funding.

Issues:

This is the first year for the new Environmental Levy Grants Program providing a dedicated pool of EL funds for community-based programs. Refinements may be made to the program following a review of its operation in 2018/2019.

Options:

The options available to Council in relation to the recommended projects for the 2018/2019 Environmental Levy Grants Program are:

 

1.    Adopt the recommendation provided to Council by the Environmental Levy Grants Program Panel.  Adopting the recommendation will result in the projects scored by the Panel based on Environmental Levy Grants Program assessment criteria and ranked according to average scores being allocated funding.

2.    Council may amend the recommended projects, which may result in Council selecting or rejecting projects not consistent with the merit based assessment of the panel.

Sustainability Assessment:

•     Environment

The Environmental Levy Program funds a combination of major Council strategic projects and initiatives and community based projects, which collectively deliver on the environmental objectives in the MyCoffs Community Strategic Plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•     Social

Determination of successful projects is based on assessment criteria which includes the following:

 

-     Generate a community benefit;

-     Be community based, and

-     Protect and/or rehabilitate the natural environment.

•     Civic Leadership

Council’s EL Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues, which aligns with MyCoffs Community Strategic Plan theme - A natural environment sustained for the future.

•     Economic – Broader Economic Implications

The EL Program is funded through a special rate. A 25% pool has been allocated for the Environmental Levy Grants Program.  The EL Program funds environmental projects that would not otherwise be undertaken within Council’s operational funding.

•     Economic - Delivery Program/Operational Plan Implications

It is budgeted that $1,376,814 will be available for the EL Program in 2018/19.  This includes income from the 2018/2019 EL Special Rate and a contribution from the Water Fund of $50,000 towards the Orara River rehabilitation works.  A 25% pool of $331,703 has been allocated for the Environmental Levy Grants Program in 2018/2019.

 

All recommended projects are able to be funded with a remaining $94,473 to be held in reserve for a proposed second round to be held September 2018.

Risk Analysis:

Each of the projects have an individual risk profiles which will be considered by the project owners.

Consultation:

The Environmental Levy Grants Program Panel which currently includes a Councillor as Chair, two community representatives, a Council staff member and an interagency member (to be determined) is an advisory panel of Council.  The Panel met on 23 July 2018 to consider the submissions and to recommend the projects for the program.  The recommended program is included in this report.

Related Policy, Precedents and / or Statutory Requirements:

The Environmental Levy Grants Program Panel reviews all submissions before the program is finalised.  Assessment of submissions is undertaken in accordance with Council’s Environmental Levy Policy, which states that submissions are scored on the following criteria:

 

·    protect and/or rehabilitate the natural environment;

·    strategic integration;

·    generate a community benefit and be community-based;

·    provide potential to attract outside funding sources; and

·    improve aesthetic quality of our natural environment and / or raise community awareness or education.

 

To be eligible submissions must:

 

·    address one or more identified key strategies in the Council’s MyCoffs Community Strategic Plan (‘A natural environment sustained for the future’ theme); and

·    work on private land must prove a 'public benefit' rather than only benefiting an individual or group.

Implementation Date / Priority:

Successful applicants will be notified in writing in August after the 2018/2019 Environmental Levy Grants Program is formally adopted by Council.

Conclusion:

This report provides Council with the recommended projects for the 2018/2019 Environmental Levy Grants Program for consideration and approval.  It is also recommended that the remaining $94,473 of funds be held in reserve for a second round to be held September 2018.

 

 


BS18/48       Transfer of Easements to Essential Energy - C.ex Coffs International Stadium

Author:                        Team Leader Property Development

Authoriser:                  Director Business Services

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  BS18/48   Easements to be Transferred to Essential Energy  

 

Executive Summary

The upgrade and extensions to the C.ex Coffs International Stadium at Coffs Harbour includes electrical work and upgrades to the infrastructure operated by Essential Energy.  A requirement of Essential Energy is that they be provided with appropriate easements over the completed works.  This report seeks formal Council approval to facilitate the execution of the required legal document to transfer the easements.

 

Recommendation:

That Council:

1.       Agree to grant Essential Energy an easement for underground powerlines 2 metres wide and an easement for Multi-Purpose Installation 6.5 metres wide as shown by DP 1245157 over Council property known as Lot 102 DP 1077682 and Lot 206 DP 1206854 at Stadium Drive, Coffs Harbour.

2.       Agree that all cost associated with this matter be the responsibility of Council.

3.       Execute under seal if necessary, all documents required to transfer the easements to Essential Energy.

 

Report

Description of Item:

Council is currently in the process of a major upgrade and extension of the C.ex Coffs International Stadium on Stadium Drive at Coffs Harbour.  The works are progressing and involve the upgrading and installation of an upgraded power supply.  The power supply will form part of Essential Energy’s infrastructure and their general policy requires an easement to be transferred to them to protect the works and allow access for future maintenance.

 

Attached is a copy of the proposed plan of the easements to be transferred which are shown in yellow highlight.  The plan showing the proposed easements has been registered as DP 1245157 at LRS NSW and will facilitate the transfer.

 

The rights to be transferred by Council include an easement 2 metres wide for underground powerlines and an easement 6.5 metres wide for a multi-purpose installation.

 

The project has been approved by Council and this matter is a procedural only.

Issues:

There are no issues associated with this matter.

Options:

There are no options provided in relation to this matter. Council is required to provide the easements or alternatively not continue with the project.

Sustainability Assessment:

•     Environment

There are no environmental issues related to this matter.

•     Social

There are no social issues related to this matter.

•     Civic Leadership

Council must comply with Essential Energy’s request for the easements to allow the project to proceed to commencement.

•     Economic – Broader Economic Implications

There are no economic implications.

•     Economic - Delivery Program/Operational Plan Implications

There are some minor costs of the easement transfer which are to be accommodated within the approved budget for the stadium upgrade and extension.  There is nil compensation payable by Essential Energy for the easement transfer.

Risk Analysis:

There are no risks associated with this matter.

Consultation:

The easement transfer is being actioned following a request from project management for the EPIC Stadium Project.

Related Policy, Precedents and / or Statutory Requirements:

Council has in the past granted easements over its land where required. In this case both Lot 102 DP 1077682 and Lot 206 DP 1206854 are classified Operational Land under the local Government Act 1993.  This classification permits Council to legally deal in the land.

 

Section 377(1) (H) of the Local Government Act requires formal Council approval to execute the documents to grant the easements.

Implementation Date / Priority:

The matter will be actioned immediately upon Council’s formal resolution.

Conclusion:

The granting of the easements to Essential Energy is an integral part of the upgrade of the C.ex Coffs International Stadium project. The Local Government Act, 1993 requires Council to formally resolve to transfer the easements and is the reason for this report.

 


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SC18/30       2017-2021 Delivery Program - January to June 2018 Six-Monthly Progress Report

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SC18/30   Six Monthly Progress Report Jan - Jun 2018  

 

Executive Summary

Under the Local Government Act, Council is required to report six-monthly on its progress against the principal activities detailed in the Delivery Program.

The Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program is tabled at this time. The Six-Monthly Progress Report identifies achievements and challenges recorded during the reporting period and provides updates on Council services, projects and key operational activities.

There are 269 actions detailed in the six-monthly report. The majority are recorded as being On Track; 46 are listed as Needing Attention, generally reflecting the impacts of external factors.

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    The start of work to redevelop Brelsford Park as a quality, vibrant, open green space and community hub under the Coffs Harbour City Centre Masterplan;

·    The commencement of the $13.4m upgrade of the C.ex Coffs International Stadium;

·    The adoption of the Woolgoolga Town Centre Masterplan;

·    The commencement of the redevelopment of the eastern end of Diamond Head Drive at Sandy Beach;

·    A strong and positive response to Council’s call for community feedback on concept designs to help shape a proposed new central library, gallery and civic space for Coffs Harbour’s CBD;

·    The staging of Coffs Harbour’s annual Harmony Festival, helping to promote and celebrate our cultural diversity;

·    Construction beginning at Upper Shephards Lane on the fourth and final flood detention basin for the Coffs Creek catchment;

·    Community consultation to progress the development of the Emerald Beach Reserve Concept Plan;

·    The initiation of community engagement to help Council develop a strategy for the future development of facilities at Sawtell and Woolgoolga Swimming Pools;

·    The installation of extensive new facilities as part of the Sustainable Improvement Strategies for Coffs Coast Holiday Parks;

·    Extensive road, bridge and cycleway works;

·    Delivery of land management, environmental and sustainability initiatives; and

·    Delivery of a range of community, economic and sporting programs.

 

Recommendation:

That Council adopts the attached Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program for public release.

 

Report

Description of Item:

Coffs Harbour City Council began implementing its 2017-2021 Delivery Program on 1 July 2017. The Delivery Program must include a method of assessment to determine the effectiveness of Council’s principal activities in achieving the objectives of the Coffs Harbour Community Strategic Plan. Progress reports must be provided to Council at least every six months. While it is a legislative requirement, the Six-Monthly Progress Report also represents a valuable opportunity for the organisation to evaluate its performance and account to the local community.

The Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program is tabled at this time. Once adopted, the six-monthly Report will be posted on Council’s website and printed copies will also be made available at Council’s display locations.

Issues:

The Six-Monthly Progress Report is an overview of Council’s activities that respond to the objectives and strategies of the Coffs Harbour Community Strategic Plan. It refers to the period 1 January to 30 June 2018.

In the 2017-2021 Delivery Program, Council details a range of actions (projects and ongoing tasks) that are aligned with one or more of the Strategies that are set out in the Community Strategic Plan.

The updates include ‘traffic lights’ which indicate whether an action is On Track (green light), Needs Attention (yellow light), or Critical (red light). A grey traffic light indicates that an action is On Hold - in these cases, the action may be yet to start, not active this reporting cycle, or awaiting funding or the outcome of other processes including the development of data systems.

During the period, progress reports were submitted for a total of 269 actions implemented by Council. The updates indicate the majority of actions are On Track. A total of 46 actions are recorded as Needing Attention, these reflect resourcing/workload issues, delays associated with the introduction of new systems or processes, and/or the impact of external factors. Progress reports indicate how it is proposed to bring these actions back On Track.

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    The start of work to redevelop Brelsford Park as a quality, vibrant, open green space and community hub under the Coffs Harbour City Centre Masterplan;

·    The commencement of the $13.4m upgrade of the C.ex Coffs International Stadium;

·    The adoption of the Woolgoolga Town Centre Masterplan;

·    The commencement of the redevelopment of the eastern end of Diamond Head Drive at Sandy Beach;

·    A strong and positive response to Council’s call for community feedback on concept designs to help shape a proposed new central library, gallery and civic space for Coffs Harbour’s CBD;

·    The staging of Coffs Harbour’s annual Harmony Festival, helping to promote and celebrate our cultural diversity;

·    Construction beginning at Upper Shephards Lane on the fourth and final flood detention basin for the Coffs Creek catchment;

·    Community consultation to progress the development of the Emerald Beach Reserve Concept Plan;

·    The initiation of community engagement to help Council develop a strategy for the future development of facilities at Sawtell and Woolgoolga Swimming Pools;

·    The installation of extensive new facilities as part of the Sustainable Improvement Strategies for Coffs Coast Holiday Parks;

·    Extensive road, bridge and cycleway works;

·    Delivery of land management, environmental and sustainability initiatives; and

·    Delivery of a range of community, economic and sporting programs.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an options analysis is not required.

Sustainability Assessment:

•     Environment

Apart from printing and energy costs associated with compiling the report, there are no environmental impacts flowing from the preparation of the Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program. However, the report considers Council’s progress and performance in regard to the delivery of environmental strategies for the Coffs Harbour local government area.

•     Social

The report considers Council’s progress and performance in regard to the delivery of social strategies for the Coffs Harbour local government area. The preparation and publication of the report is consistent with Council’s commitment to accountability to the community.

•     Civic Leadership

The Integrated Planning and Reporting Framework enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve the objectives of the MyCoffs Community Strategic Plan (CSP). This is consistent with the CSP strategy D.2 We have effective use of public resources.

•     Economic – Broader Economic Implications

The report considers Council’s progress and performance in regard to the delivery of strategies aimed at stimulating the economic sustainability of the Coffs Harbour local government area.

•     Economic - Delivery Program/Operational Plan Implications

The annual development and review of the Delivery Program and Operational Plan are accommodated within Council’s budget structure. This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

The preparation of a Six-Monthly Progress Report is a legislative requirement. A risk analysis is not applicable in this instance.

Consultation:

The preparation of this report involved engagement with Executive Leadership, Group Leaders and staff responsible for reportable actions across Council.

Related Policy, Precedents and / or Statutory Requirements:

Section 404 of the Local Government Act 1993 applies. In summary, it requires that:

•        A council must have a Delivery Program, detailing the principal activities it will undertake to achieve the objectives established in the Community Strategic Plan, within the resources available under the Resourcing Strategy.

•        The Delivery Program must include a method of assessment to determine the effectiveness of each principal activity detailed in the Delivery Program in achieving the objectives at which the activity is directed.

•        The General Manager must ensure that progress reports are provided to the council, with respect to the principal activities detailed in the Delivery Program, at least every 6 months.

Implementation Date / Priority:

If adopted by Council, the Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program will be published as soon as it is practical to do so.

Conclusion:

The Six-Monthly Progress Report (for the period 1 January to 30 June 2018) on the Coffs Harbour City Council 2017-2021 Delivery Program identifies specific achievements or challenges recorded during the reporting period and provides updates on Council Services, projects and key operational activities.

While it satisfies a legislative requirement, the report is a valuable resource to assist the community to understand what Council does and how effective it is in helping to achieve the objectives of the Coffs Harbour Community Strategic Plan.

It is recommended that Council adopt the report for public release.

 


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SC18/31       Development Application No. 0413/18 - Telecommunications Facility - Lot 6 DP 755536, Hulberts Lane, Toormina

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/31   Development Application 0413/18 - S4.15

ATT2  SC18/31   Development Application 0413/18 - Proposed Plans

ATT3  SC18/31   Development Application 0413/18 - Draft Conditions  

 

Executive Summary

This report provides an assessment of Development Application 0413/18 for the erection of a 35m high free standing monopole at Lot 6 DP 755536, Hulberts Lane, Toormina.

The development proposes variation to the height standard specified under Coffs Harbour Local Environmental Plan 2013.

Accordingly, this matter is reported to Council for determination in accordance Councils Development Applications - Consideration by Council Policy as the proposal incorporates a variation to the development standard by more than 10%.

 

Recommendation:

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the maximum building height under Clause 4.3(2) of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.       Approve Development Application No. 0413/18 for a 35m high telecommunications pole at Lot 6 DP 755536, Hulberts Lane, Toormina subject to the conditions provided in Attachment 3.

 

REPORT:

Applicant:

Optus Mobile Pty Ltd

Land:

Lot 6 DP 755536

Zone:

SP2 – Infrastructure

Description:

Telecommunications Facility

Description of Item:

The site is identified as Lot 6 DP 755536, Hulberts Lane, Toormina, which is Council’s Sawtell sewage treatment facility. The site is zoned SP2 Infrastructure pursuant to Coffs Harbour Local Environmental Plan 2013. The site can be accessed from Hulberts Lane. 

The development comprises the installation of a telecommunications facility. It will be a 35m high pole and includes the placement of antennas near the top of the pole. An equipment shelter is also proposed at the base of the pole. The purpose of the telecommunications facility is to improve the quality of telecommunications services in the locality of Toormina and Sawtell. 

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Issues:

At its meeting of 12 October 2017, Council adopted a Development Applications - Consideration by Council Policy which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-     Significant public interest and community input;

-     A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-     Significant land use;

-     Major environmental issue(s);

This application proposes a variation to the height of buildings development standard specified in Coffs Harbour Local Environmental Plan 2013.  The 35m high freestanding monopole exceeds the 8.5m height control that applies to the site. 

A written request pursuant to this clause has been received from the applicant for consideration of a variation to the height of buildings development standard.

Assessment of the relevant issues is detailed within Attachment 1 of this report.

Options:

1.   Adopt the recommendation thereby granting consent to the application, subject to conditions.

2.   Reject the recommendation and list reasons for refusal of the application.

Sustainability Assessment:

•     Environment

The proposed development will not result in any significant environmental impacts in the locality.

•     Social

The proposed development will not result in any significant social impacts in the locality.

•     Civic Leadership

Council has a statutory role in assessment of development applications in accordance with the Environmental Planning and Assessment Act and Regulations. This report and the recommendation will assist Council in carrying out this role.

•     Economic – Broader Economic Implications

There are no broader economic implications resulting from the proposed development.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program / Operational Plan resulting from the proposal.

Risk Analysis:

It is considered that approval of the development application as recommended does not pose a significant risk to Council.

Consultation:

The application was publicly advertised and notified to adjoining landowners between 5 July, 2018 and 18 July, 2018. There were no submissions received during the public exhibition period.

Related Policy, Precedents and / or Statutory Requirements:

·    North Coast Regional Plan

The North Coast Regional Plan is primarily an overarching strategic planning document which guides Councils in setting regional parameters for future strategic planning. While the plan is a related policy document, it is important to note that the plan does not incorporate any planning controls which would have any implications when considering the proposed development. The proposed development is permissible with development consent in the zone.

·    Statutory Planning Controls

The statutory instruments relevant to the development include the following:

-    Telecommunications Act, 1997

-    State Environmental Planning Policy (Infrastructure) 2007

-    State Environmental Planning Policy No. 55 – Remediation of Land;

-    State Environmental Planning Policy (SEPP) No 71 - Coastal Development

-    State Environmental Planning Policy (Coastal Management) 2018

-    State Environmental Planning Policy (Vegetation in Non-Rural Areas) 2017;

-    Coffs Harbour Local Environmental Plan 2013

-    Coffs Harbour Development Control Plan 2015

Each of these statutory instruments is considered in detail within Attachment 1 of this report.

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of conditions.

 


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