Ordinary Council Meeting Minutes                                                            12 July 2018

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 12 July 2018 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Cr Jan Strom

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Tegan Swan

SC18/24 Arts and Cultural Development Grants 2018-19

Pecuniary interest as she works with an organisation and was involved in a project that was not successful in receiving funding.

 

Apologies

No apologies.

 

Public Addresses

No public addresses.

Public forum

No public forums.

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

Confirmation of Minutes

2018/155

Resolved (Cr George Cecato / Cr Paul Amos)

That the minutes of the Ordinary Meeting held on 28 June 2018 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – General

 

NOM18/12      Code of Meeting Practice Amendment

2018/156

Resolved (Cr Keith Rhoades / Cr John Arkan)

“That Council amend its Code of Meeting Practice to allow debate on both Recommendations and Amendments during debate discussions and before a Vote is taken.”

For:         Crs Amos, Arkan, Rhoades, Swan and Townley

Against:  Crs Knight, Adendorff and Cecato

Carried

 

 

Notices of Motion – Sustainable Communities

 

NOM18/13      Costs Associated with Library Budget

2018/157

Resolved (Cr Keith Rhoades / Cr Sally Townley)

"That a report be provided to Council containing the extra costs associated with the Library Budget for the forward estimates and the 18/19 financial year taking into consideration the State Budget shortfall for Libraries of 18%. This report to cover all Libraries in the Coffs Harbour LGA."

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable Communities

Cr Tegan Swan left the meeting, the time being 5.19pm.

 

 

SC18/24          Arts and Cultural Development Grants 2018-19

 

Executive Summary

An amount of $37,400 has been allocated to fund the Arts and Cultural Development Grant Program for 2018/19.

Council sought applications from the community for projects and activities, with financial support between $2,000 and $5,000 being offered to applicants. The grant assessment process is competitive and applicants must present clear, well planned projects with appropriate support material.

Of the 18 applications received, 10 applications were recommended by the assessment panel.

 

2018/158

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council approves the allocation of Arts and Cultural Development Grants totalling $37,400 as follows:

APPLICANT

Auspicious Arts Projects

$4,000

Centre for Ecological Learning

$2,600

Friends of Coffs Harbour Regional Gallery

$5,000

Coffs Harbour Regional Conservatorium

$5,000

Coffs Harbour City Orchestra

$2,500

Woolgoolga Arts Group

$3,400

Saltwater Freshwater

$4,700

STARTTS Coffs Harbour

$3,500

Red Cross

$3,500

St Vincent de Paul Society

$3,200

TOTAL

$37,400

 

For:         Crs Knight, Adendorff, Amos, Arkan, Cecato, Rhoades and Townley

Carried

 

Cr Tegan Swan returned to the meeting, the time being 5.21pm.

 

 

 

SC18/25          Planning Proposal - Reclassification of Public Land - 50 Minorie Drive, Toormina (Lot 2 DP 579023) - Pre-Gateway Determination

 

Executive Summary

This report presents a Planning Proposal to Council (Attachment 1), which seeks to reclassify a parcel of public land located at 50 Minorie Drive, Toormina from community land to operational land to correct an historical error in classifying this land.

The land has been the site of the Toormina Community Preschool Incorporated since 1976.  To correct this situation, it is necessary to reclassify the land from community land to operational land under the Local Government Act 1993 with the ultimate aim being for Council to formally transfer the land to the ownership of Toormina Community Preschool Incorporated.

This report recommends that Council endorse the Planning Proposal, which allows for an amendment to Schedule 4 of Coffs Harbour Local Environmental Plan (LEP) 2013, and seek a ‘Gateway Determination’ from the NSW Department of Planning and Environment (DPE) to allow Council to place the Planning Proposal on public exhibition.

This Planning Proposal has been prepared in accordance with the DPE practice note titled ‘Classification and reclassification of public land through a local environmental plan’ (5 October 2016), which is required to be included in the public exhibition documents. This practice note is provided as Attachment 2 to this report.

The outcome of the exhibition will be reported to Council at a future meeting.

 

2018/159

Resolved (Cr John Arkan / Cr Michael Adendorff)

That Council:

1.         Endorse a Planning Proposal (Attachment 1) to amend Coffs Harbour Local Environmental Plan 2013 to update Schedule 4 to reclassify 50 Minorie Drive, Toormina (Lot 2 DP 579023) from community land to operational land and forward it to NSW Department of Planning and Environment seeking a “Gateway Determination”.

2.         Request that the Secretary of the NSW Department of Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under Section 3.34 of the Environmental Planning and Assessment Act 1979 in respect of the Planning Proposal.

3.         Subject to the Gateway Determination from NSW Department of Planning and Environment, place the Planning Proposal on public exhibition and hold a public hearing.

4.         Note that a further report will be brought back to Council for consideration of any submissions following the public exhibition and public hearing of the Planning Proposal.

5.         Notify the Toormina Community Preschool Incorporated of Council’s decision.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SC18/26          Bunker Cartoon Gallery Licence Agreement

 

Executive Summary

The Bunker Cartoon Gallery Inc. has managed the Bunker Cartoon Gallery, on behalf of Coffs Harbour City Council (CHCC), under a licence agreement that terminated on 30 June 2018. The Bunker Cartoon Gallery Inc. has requested to enter into a further 2-year licence agreement from 1 July 2018.

It is recommended to enter a further 2-year licence agreement to the BCGI to manage the Bunker Cartoon Gallery from 1 July 2018 while further planning occurs for the Bunker Cartoon Gallery asset.

 

2018/160

Resolved (Cr John Arkan / Cr George Cecato)

That Council:

1.         Grant a Licence to the Bunker Cartoon Gallery Inc. to manage the Bunker Cartoon Gallery, commencing 1 July 2018, for a period of 2 years.

2.         Pay the Licensee a contribution towards operating expenses in the amount of $70,000 (+GST if applicable) in Year 1 and $65,000 (+GST if applicable) in Year 2 subject to terms and conditions prescribed in the licence agreement.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – Sustainable Infrastructure

 

NOM18/14      Dump Points for Recreational Vehicles in Coffs Harbour Local Government Area

2018/161

Resolved (Cr John Arkan / Cr Michael Adendorff)

"That Council receive a report from staff in regard to the current situation as it relates to dump points for recreational vehicles (RV) in the Coffs Harbour local government area with the subject report providing information including but not limited to:

1.         The current availability of dump points in the local government area;

2.         Any additional locations that could be suitable for dump points;

3.         Any source of funding that may be available for the installation of new dump points.

4.         Council consider Coffs Harbour City LGA to be included into a RV friendly town status."

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

NOM18/15      Solar Lighting in Woolgoolga

 

Motion (Cr John Arkan / Cr Tegan Swan)

"Council receive a report outlining a costing for Solar Lighting for Gordon Street, Market Street CBD area and other streets without street lights in Woolgoolga, eg Arkan Ave.  Quotes to be received in accordance with the procurement policy, and include a quote from green frog systems."

Cr Arkan requested the wording be changed as follows:

“Council receive a report outlining a costing for Solar Lighting within the Coffs Harbour LGA, including Queen Street, Market Street CBD area and other streets without street lights in Woolgoolga, eg Arkan Ave.  Quotes to be received in accordance with the procurement policy.”

The Mayor asked Councillors if they had any objection to the change to the original motion.

No objections were received.

 

2018/162

Resolved (Cr John Arkan / Cr Tegan Swan)

“Council receive a report outlining a costing for Solar Lighting within the Coffs Harbour LGA, including Queen Street, Market Street CBD area and other streets without street lights in Woolgoolga, eg Arkan Ave.  Quotes to be received in accordance with the procurement policy.”

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI18/16           Status Report on Resolution to NOM 17/19 Flooding Risks

 

Executive Summary

The purpose of this report is to provide an update for Council on actions required to properly execute the resolution to NOM17/19. In summary, Council’s resolution requires the production of two reports, for Council’s future consideration, which provide actions and costings to rectify flooding risks/issues at the following three locations:

1.   The Combine Street/Azalea Avenue Precinct

2.   The Middle/Chinamans Creek area

3.   Gundagai Street

This report describes the process required to create the two reports called for in the resolution; the actions which have been taken or are currently underway; and the future actions which are required.

The report describes that whilst the process is by necessity a lengthy and complex series of sequential steps, a significant staff effort has been underway for some time and further effort is to be expected before the resolution of NOM17/19 is fully actioned.

 

2018/163

Resolved (Cr Tegan Swan / Cr Michael Adendorff)

That Council note this report.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Questions on Notice

 

QON18/02      T2S Reserve Funds

 

The report was noted.

 

 

 

QON18/03      Pool Maintenance and Improvements

 

The report was noted

 

 

 

QON18/04      Status of Korora - West Sapphire - Moonee Large Lot Residential Investigation Area

 

The report was noted.

 

 

REQUESTS FOR LEAVE OF ABSENCE

2018/164

Resolved (Cr John Arkan / Cr Keith Rhoades)

That leave of absence until February 2019, as requested by Councillor Jan Strom, be approved  and to cease her Councillor payments until the date of her return being 28 February 2018.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

Close of Meeting

The Meeting closed at 5.45pm.

 

Confirmed:  26 July 2018

 

 

 

...................................................

Denise Knight

Mayor