Ordinary Council Meeting Minutes                                                          24 May 2018

  Crestclr

MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 24 May 2018 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan, Cr Sally Townley.

STAFF:                    Acting General Manager/Director Business Services, Acting Director Sustainable Infrastructure, Director Sustainable Communities and Executive Assistant.

 

Leave of Absence    Cr Jan Strom

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Disclosure of Interest

Councillor

Items

Type of Interest

Cr G Cecato

BS18/32 -Rally Australia Events 2018 - 2020

Pecuniary interest as Thrifty Australia has a National account with Rally Australia

Cr P Amos

BS18/32 -Rally Australia Events 2018 - 2020

Non-Pecuniary - Less Than Significant Conflict as potential increased retail sales.

Cr T Swan

BS18/32 -Rally Australia Events 2018 - 2020

Non-Pecuniary - Less Than Significant Conflict as she has recently been invited to join the Rally Community Liaison Committee

 

Apologies

No apologies.

 

Public Addresses

No public addresses.

 

Public forum

No public forum.

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

Confirmation of Minutes

2018/115

Resolved (Cr John Arkan / Cr Sally Townley)

That the minutes of the Ordinary Meeting held on 10 May 2018 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Notices of Motion – Business Services

 

NOM18/06      Water Fund Contribution to Waterway Health

2018/116

Resolved (Cr Sally Townley / Cr Michael Adendorff)

Council staff investigate the feasibility and desirability of significantly increasing the contribution made by CHCC’s Water Fund to waterway health initiatives.

For:         Crs Knight, Adendorff, Amos, Cecato, Rhoades, Swan and Townley

Against:  Cr Arkan

Carried

 

 

 

Directorate Reports - Business Services

 

BS18/29          Monthly Financial Performance Report for the month ended 30 April 2018

 

Executive Summary

This report presents the monthly financial performance report for 30 April 2018. The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year. The projected Year to Date surplus is $35.98M with the actual year to date being $43.3M. The explanation of year to date variances is contained within the income statement comments as part of the performance report attachment. Primarily the variances relate to timing issues. As detailed in Council’s Capital Expenditure Status Report considered by Council in April, the capital expenditure target for the current financial year is $46.8M with $34M expended to date to the end of April.

 

2018/117

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council note the monthly financial performance report for 30 April 2018, including the following Consolidated Income Statement.

 

CONSOLIDATED INCOME STATEMENT as at 30 April 2018:

2017/18 Original Budget

2017/18 Projected Budget

2017/18 Year to Date Budget

2017/18 Year to Date Actuals

Recurrent Revenue

‘000s

  ‘000s

‘000s

‘000s

Rates & Annual Charges

94,845

94,124

94,072

93,324

User Charges & Fees

30,750

30,776

25,674

28,351

Interest & Investment Revenue

5,140

  5,221

4,130

5,639

Other Revenues

15,171

14,383

11,262

7,338

Grants & Contributions provided for Operating Purposes

12,620

10,941

 

7,721

8,913

RECURRENT REVENUE

158,526

155,445

 

142,859

143,565

 

 

 

 

 

Recurrent Expenditure

 

 

Employee Benefits & Oncosts

48,718

 48,313

39,522

42,098

Borrowing Costs

10,621

 10,621

7,913

7,922

Materials & Contracts

117,366

145,363

76,196

67,716

Depreciation & Amortisation

46,170

  38,907

32,423

32,449

Other Expenses

1,667

  12,818

10,693

6,553

Less: Capitalised Expenses

(58,482)

(95,801)

(40,857)

(34,046)

RECURRENT EXPENDITURE

166,060

160,221

 

125,890

122,692

NET OPERATING (DEFICIT) / SURPLUS

(7,534)

  (4,776)

 

16,969

20,873

 

 

 

 

 

Capital Revenue

 

 

 

 

Capital Grants, Subsidies, Contributions and Donations

25,793

36,306

 

19,013

22,447

CAPITAL REVENUE

25,793

36,306

 

19,013

22,447

NET SURPLUS

18,259

31,530

 

35,982

43,320

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS18/30          Bank and Investment Balances for April 2018

 

Executive Summary

Council’s Bank Balances and Investments as at 30 April 2018 totalled $200,643,931.54. Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s Socially Responsible Investment Performance (refer Attachment 1).

 

2018/118

Resolved (Cr Paul Amos / Cr George Cecato)

That Council note the bank balances and investments totalling $200,643,931.54 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 April 2018.

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

 

BS18/31          Environmental Levy Projects Quarterly Report to 31 March 2018

 

Executive Summary

Of the 26 Environmental Levy Projects being managed in 2017/18, 20 are progressing and tracking well to be completed by the end of this financial year, with no issues identified. Six projects have been highlighted with minor issues. These projects have been identified as having delays in the either the overall project delivery and/or budget related issues. All project managers have addressed these minor issues and are working towards best resolving these issues before the end of this financial year. The attached report provides Council with a detailed quarterly status update to 31 March 2018 on the projects funded under the Environmental Levy (EL) Program.

 

2018/119

Resolved (Cr Paul Amos / Cr Sally Townley)

That Council notes the status of the Environmental Levy Program projects as at 31 March 2018 as outlined in Attachment 1.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

At 5:09pm, Cr George Cecato left the meeting.

 

 

 

 

BS18/32          Rally Australia Events 2018 - 2020

 

Executive Summary

Coffs Harbour hosts the Australian Round of the World Rally Championship (WRC) organised by Rally Australia since 2011, with sponsorship and hire arrangements with Council in place.

 

For 2018, Rally Australia has been successful in gaining Federation Internationale de l'Automobile (FIA) approval for the Australian Round of the WRC to be the last event on the rally calendar. The event will therefore now occur from 15 to 18 November 2018. For 2019 and 2020 Rally Australia wishes to secure similar timing.

 

The Coffs Coast Sport and Leisure Park is again proposed as the main venue to host the Rally Australia event in 2018, with the precinct hosting the service centre. This provides an opportunity for the community to be associated with the event and related activities. The ceremonial start, Rally Show and presentations will again to be hosted in Coffs Harbour.

 

For 2018 it is again proposed that a Super Special Stage be run on Friday and Saturday at the Jetty Foreshores. This location will greatly assist in showcasing Coffs Harbour to the worldwide rally audience. The timing of the stage will also assist in generating custom for hospitality businesses.

 

The sponsorship arrangements are in line with the principles of the prior year arrangement entered into with Rally Australia. Funding will be required from the 2018/19 Operational Plan and Budget similar to the previous year.  It is similarly expected that these arrangements will also apply for the 2019 and 2020 events.

 

 

Motion (Cr Sally Townley / Cr Paul Amos)

 

That Council:

1.       Approve the sponsorship arrangements contained in Confidential Attachment 1 with funding to be allocated in the 2018/19 Operational Plan and Budget.

2.       Delegate authority to the General Manager to execute the Sponsorship and Hire Agreement for 2018 between Coffs Harbour City Council and Rally Australia Pty Ltd.

3.       Delegate authority to the General Manager to execute a Sponsorship and Hire Agreement for 2019 and 2020 between Coffs Harbour City Council and Rally Australia Pty Ltd at the appropriate time, with a sponsorship package value no greater than the value for 2018 indexed by the ordinary general rate peg applicable for each of these years, subject to:

3.1.    The event remaining an official round of the World Rally Championship as sanctioned by the Federation Internationale de l'Automobile;

3.2.    Continued investment and support of the event by the NSW State Government;

3.3.    The event continuing to be held substantially in the Coffs Harbour Local Government Area; and

3.4.    No substantial reduction in the scale of the event.

4.       Request the General Manager to relinquish his position of Director of Rally Australia Pty Ltd and instead act in an ex officio advisory capacity to the Board

5.       Make available for public inspection the details of the 2017 Sponsorship and Hire Agreement.

 

Amendment

 

(Cr Keith Rhoades / Cr John Arkan)

That Council:

1.       Approve the sponsorship arrangements contained in Confidential Attachment 1 with funding to be allocated in the 2018/19 Operational Plan and Budget.

2.       Delegate authority to the General Manager to execute the Sponsorship and Hire Agreement for 2018 between Coffs Harbour City Council and Rally Australia Pty Ltd.

3.       Delegate authority to the General Manager to execute a Sponsorship and Hire Agreement for 2019 and 2020 between Coffs Harbour City Council and Rally Australia Pty Ltd at the appropriate time, with a sponsorship package value no greater than the value for 2018 indexed by the ordinary general rate peg applicable for each of these years, subject to:

3.1.    The event remaining an official round of the World Rally Championship as sanctioned by the Federation Internationale de l'Automobile;

3.2.    Continued investment and support of the event by the NSW State Government;

3.3.    The event continuing to be held substantially in the Coffs Harbour Local Government Area; and

3.4.    No substantial reduction in the scale of the event.

For:         Crs Knight, Adendorff, Arkan, Rhoades and Swan

Against:  Crs Amos, and Townley

 

The AMENDMENT on being put to the meeting was CARRIED and became the MOTION.  The FORESHADOWED AMENDMENT was then brought forward and became an AMENDMENT

 

 

Amendment

 

Motion (Cr Paul Amos / Cr Michael Adendorff)

That Council:

1.       Approve the sponsorship arrangements contained in Confidential Attachment 1 with funding to be allocated in the 2018/19 Operational Plan and Budget.

2.       Delegate authority to the General Manager to execute the Sponsorship and Hire Agreement for 2018 between Coffs Harbour City Council and Rally Australia Pty Ltd.

3.       Delegate authority to the General Manager to execute a Sponsorship and Hire Agreement for 2019 and 2020 between Coffs Harbour City Council and Rally Australia Pty Ltd at the appropriate time, with a sponsorship package value no greater than the value for 2018 indexed by the ordinary general rate peg applicable for each of these years, subject to:

3.1.    The event remaining an official round of the World Rally Championship as sanctioned by the Federation Internationale de l'Automobile;

3.2.    Continued investment and support of the event by the NSW State Government;

3.3.    The event continuing to be held substantially in the Coffs Harbour Local Government Area; and

3.4.   No substantial reduction in the scale of the event.

4.      Council release publicly the value of the sponsorship package for the 2016 Rally event and the estimated financial benefit from that event in that year, subject to legal advice.

For:         Crs Amos, Swan and Townley

Against:  Crs Knight, Adendorff, Arkan, and Rhoades

The AMENDMENT on being put to the meeting was LOST.

 

 

MOTION

2018/120

Resolved (Cr Keith Rhoades / Cr John Arkan)

That Council:

1.       Approve the sponsorship arrangements contained in Confidential Attachment 1 with funding to be allocated in the 2018/19 Operational Plan and Budget.

2.       Delegate authority to the General Manager to execute the Sponsorship and Hire Agreement for 2018 between Coffs Harbour City Council and Rally Australia Pty Ltd.

3.       Delegate authority to the General Manager to execute a Sponsorship and Hire Agreement for 2019 and 2020 between Coffs Harbour City Council and Rally Australia Pty Ltd at the appropriate time, with a sponsorship package value no greater than the value for 2018 indexed by the ordinary general rate peg applicable for each of these years, subject to:

3.1.    The event remaining an official round of the World Rally Championship as sanctioned by the Federation Internationale de l'Automobile;

3.2.    Continued investment and support of the event by the NSW State Government;

3.3.    The event continuing to be held substantially in the Coffs Harbour Local Government Area; and

3.4.    No substantial reduction in the scale of the event.

For:         Crs Knight, Adendorff, Amos, Arkan, Rhoades and Swan

Against:  Cr Townley

The MOTION on being put to the meeting was CARRIED.

Carried

 

 

At 5:40pm, Cr George Cecato returned to the meeting.

 

Notices of Motion – Sustainable Communities

 

NOM18/07      Trial No Charge Entry to Coffs Harbour Regional Museum

2018/121

Resolved (Cr Paul Amos / Cr Michael Adendorff)

That Coffs Harbour Regional Museum trial, for a 12 month period, no charge for entry to the Museum. Council staff report back to Councillors on the developing results of this trail near the conclusion of the trial period.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Communities

 

SC18/20          Moonee Beach Precinct Planning Project

 

Executive Summary

This report to Council is in response to a Council resolution in November 2017 to instigate a precinct-place planning exercise encompassing Moonee Beach, so as to better align development regulations with community values and to provide Council with details for resourcing requirements for such a project.

Council is currently preparing a revised Local Growth Management Strategy (LGMS) and Public Realm Strategy for the whole of the LGA. These will be high level strategic documents that will provide both a growth strategy and a placemaking strategy for the entire LGA, which will assist in the implementation of a coherent approach to the development of precincts and places across the LGA.

The Moonee Beach project requested in the resolution would effectively result in the development of a ‘place manual’ for Moonee Beach. If it is developed prior to the completion of the overarching LGMS and Public Realm Strategy, this would result in competing priorities for the current project workload, and would effectively jump ahead of Council’s adopted strategic approach for the development of growth and place strategies for the City. Therefore, it is appropriate that the Moonee Beach Project be deferred until these higher order strategic documents are completed to ensure a coherent, consistent approach is applied across the LGA.

The report notes that the Moonee Beach precinct planning project is not currently funded in the draft Delivery Program Budgets 2018-2021 which are on public exhibition.

 

2018/122

Resolved (Cr Denise Knight / Cr Michael Adendorff)

That Council:

1.      Notes the preparation of a revised Local Growth Management Strategy (LGMS) and Public Realm Strategy for the whole of the LGA, which will provide both a growth strategy and a placemaking strategy, and thereby assist in the implementation of a coherent approach to the development of precincts and places across the LGA, including Moonee Beach.

2.      Notes that the Moonee Beach precinct planning project is not currently funded in the draft Delivery Program Budgets 2018-2021 which are on public exhibition.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Infrastructure

 

SI18/13           Amendment to Alcohol Prohibited Reserves in the Coffs Harbour CBD

 

EXECUTIVE SUMMARY

Council at its meeting on 8 February 2018 resolved to commission a report based on direct consultation with Coffs Harbour Central Business District (CBD) stakeholders and businesses, regarding the establishment of Alcohol Free Zones (AFZ) on the following streets:

·        Harbour Drive from Gordon Street to Curacoa Street

·        Park Avenue from Gordon Street to Earl Street

·        Park Avenue Lane from Gordon Street to Earl Street

·        Albany Street from Market Street to Curacoa Street

·        Curacoa Street from Harbour Drive to Coff Street

 

The proposal to establish the AFZ within the above areas was supported by the Coffs Clarence Police District Command. Police view alcohol restricted zones as a potential and effective tool in reducing and preventing alcohol-related crime in this area. The nominated streets are currently often used by intoxicated pedestrians, particularly young people in the vicinity of Brelsford Park. Other intoxicated people are moving between licensed premises and CBD bottle shops.

 

Public consultation subsequently was conducted on the proposal in accordance with section 644A of the Local Government Act 1993 which allows inspection of the proposal. No submissions were received during the consultation period. Pursuant to ss.644B (1) and (2) of the Local Government Act 1993, Council may, by resolution, adopt a proposal to establish an AFZ for a maximum period of four (4) years.

 

Subsequent to the consultation which has now been completed, this report responds to Council’s resolution of the 8 February 2018 and recommends that Council create Alcohol Free Zones in the nominated areas as listed in the recommendation.

 

2018/123

Resolved (Cr Michael Adendorff / Cr George Cecato)

That Council:

1.       In accordance with ss.644B (1) and (2) of the Local Government Act 1993 Council resolves to establish Alcohol Free Zones in the following Coffs Harbour CBD roads for a maximum of four years:

a.     Harbour Drive from Gordon Street to Curacoa Street

b.     Park Avenue from Gordon Street to Earl Street

c.     Park Avenue Lane from Gordon Street to Earl Street

d.     Albany Street from Market Street to Curacoa Street

e.     Curacoa Street from Harbour Drive to Coff Street

The zones would be in force for 24 hours, 7 days a week.

2.       Provide formal notification of the AFZ, in accordance with s.644B (3) of the Local Government Act 1993 and then sign post the roads in consultation with the Local Area Command.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

REQUESTS FOR LEAVE OF ABSENCE

 

No requests for leave of absence.

 

 

QUESTIONS ON NOTICE

 

No questions on notice

 

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

 

Close of Meeting

The Meeting closed at 5.45pm.

 

Confirmed:  14 June 2018

 

 

 

...................................................

Denise Knight

Mayor