Coffs Harbour City Council

04 April 2018

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 12 April 2018

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Trust Reports

19.      Requests for Leave of Absence

20.      Questions On Notice

21.      Matters of an Urgent Nature

22.      Consideration of Confidential Items (if any)

23.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

Notices of Motion Business Services

NOM18/03      Council Anzac Display....................................................................................... 3

Directorate Reports - Business Services

BS18/15          Capital Expenditure Status Report.......................................................... 4

BS18/16          Qantas Training Academy ............................................................................. 10

BS18/17          Lease to Girl Guides Toormina................................................................... 14

BS18/18          Federal Regional Growth Fund - Coffs Harbour Airport Enterprise Park Project....................................................................................................... 17

Notices of Motion Sustainable Communities

NOM18/04      Mid-North Coast Disability Advocacy, NSW.......................................... 21

Directorate Reports - Sustainable Communities

SC18/12          Licensing of the Landscape Corridors of the Coffs Harbour LGA 2015 Digital Data........................................................................................................... 22

SC18/13          Biodiversity Action Strategy Implementation Report.................. 26

SC18/14          Coffs Harbour Heritage - Items of Potential Local and State Significance......................................................................................................... 73

SC18/15          Development Application No. 0449/18 - Seniors Housing (51 Self-Contained Dwellings & Associated Facilities) - Lot 732 DP 1148072, 3 Marian Place, Toormina................................................................................ 274

Directorate Reports - Sustainable Infrastructure

SI18/09           Coffs Creek Remediation Project......................................................... 322

SI18/10           Endorsement of Significant Projects................................................ 332

Trust Reports

T18/03             TRUST REPORT - Coffs Harbour Regional Boat Ramp Precinct Enhancement Group...................................................................................... 341   


NOM18/03   Council Anzac Display

Attachments:          Nil

 

Motion:

Councillor Arkan has given notice of his intention to move the following:

"That Council consider putting a Anzac display noting the Anzac tradition and importance of the contribution of all involved in the council building foyer each April."

 

Rationale:

Anzac is an important tradition and as such our cities civil building (council building) has an opportunity to highlight the history and contributions of the Anzac tradition. “Lest we forget“

Staff Comment:

It is suggested that the following material can be displayed within Council’s Customer Service Area (from Monday 16 April until Friday 27 April 2018) to signify the importance of ANZAC day:

 

·    ANZAC Day posters (obtained from the Department of Veterans’ Affairs).

·    An appropriate electronic image being on regular rotation on both digital display screens.

·    A static display using appropriate items on loan from Council’s Regional Museum.

  


BS18/15       Capital Expenditure Status Report

Author:                        Group Leader Financial Services and Logistics

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              Nil

 

Executive Summary

Council maintains on the community’s behalf approximately $2.2B of public infrastructure including roads, footpaths, cycleways, buildings, water, stormwater and sewerage assets, and Council executes a significant Capital Expenditure (Capex) program each year.  The total dollar value of each annual program rises and falls dependent upon the size and scale of the various projects each year.

 

Council has requested, via the Executive Performance Process, that quarterly reports specifying the status of the annual Capex program be provided for its review. Capital Expenditure Status Reports provide an insight into Council’s actual execution of its intended Capex program for the period.  By reviewing the status reports each quarter Council will be able to identify and monitor whether the actual delivery of the Capex program is proceeding according to the expected delivery timeframes and costs as published in each year’s Operational Plan.

 

The report identifies that Council has previous resolutions to commit a total of $82.8M (excluding capital works contributions from developers and capital funding provided for the Rural Fire Service) in capital expenditure. In the current 2017/18 financial year to 28 February 2018 $28.5M has been expended.

 

When the projects which extend over multiple financial years and the projects no longer recommended to proceed at this time are taken into consideration, the capital expenditure target for the current financial year is $46.8M. Therefore the organisation has expended 60.1% of the targeted capital expenditure 66% of the way through the year.

 

This report is the initial report of its type and will now be produced at quarterly intervals for Council’s consideration. Improvements based on feedback will also be incorporated into future reports.

 

 

Recommendation:

That Council note the report.

 

Report

Description of Item:

Council’s Capital Expenditure (Capex) program is best defined as the total list and cost of all capital work Council intends to undertake each year.  The list incorporates all categories of asset-related capital work:

 

1.    Renewal and replacement work – the like for like replacement existing assets as they come to the end of their useful lives. (e.g. the resurfacing of an old road).

 

2.    Upgrade work – the replacement of existing assets combined with additional work to upgrade/improve the original asset. (e.g. the widening and renewal of an existing road).

 

3.    New work – the construction of new assets where none existed before. (e.g. the construction of a road where none previously existed).

 

Council maintains on the community’s behalf approximately $2.2B of public infrastructure including roads, footpaths, cycleways, buildings, water, stormwater and sewerage assets, and Council executes a significant Capex program each year.  The total dollar value of each annual program rises and falls dependent upon the size and scale of the various projects each year.

 

Council has requested, via the Executive Performance Process, that quarterly reports specifying the status of the annual Capex program be provided for its review. Capital Expenditure Status Reports provide an insight into Council’s actual execution of its intended Capex program for the period.  By reviewing the status reports each quarter Council will be able to identify and monitor whether the actual delivery of the Capex program is proceeding according to the expected delivery timeframes and costs as published in each year’s Operational Plan.

 

This report is the first of what will be ongoing quarterly reports and improvements based on feedback will also be incorporated into future reports. This report identifies that Council has previous resolutions to commit a total of $82.8M (excluding capital works contributions from developers and capital funding provided for the Rural Fire Service) in capital expenditure. In the current 2017/18 financial year to 28 February 2018 $28.5M has been expended.

 

There are some capital projects which have been fully budgeted in the current financial year which extend over multiple financial years, the most notable being the EPIC Stadium Project.  A further assessment of the Capex program has also identified a number of projects which are now no longer required to be completed or are awaiting the finalisation of the Sewer Strategy to determine when those projects should be undertaken.  These projects will be recommended to Council to be removed from the budget within the next Quarterly Budget Review Statement.

 

The complexity of capital projects undertaken by Council can also lead to quite significant timing differences in project execution versus financial expenditure, which means actual expenditure is not necessarily the best measure of how the organisation is progressing on achieving its Capex program. Therefore, the percentage complete within the table below in this report is not a direct reflection of expenditure incurred but rather more in line with actual progress towards completion.

 

When the projects which extend over multiple financial years and the projects no longer recommended to proceed at this time are taken into consideration, the capital expenditure target for the current financial year is $46.8M. Therefore the organisation has expended 60.1% of the targeted capital expenditure 66% of the way through the year.

 

The table below summarises the status of the Capex program across all areas of Council with explanatory notes following.

 

 

 

 

Explanatory Notes - Significant Items Recommended to be Included in the 2018/19 Financial Year (FY) (to cashflow total estimates appropriately)

1.    International Stadium:  The recommended movement of $14,300,000 of previously approved budget from the 2017/18 FY into the 2018/19 FY in line with contract works delivery.

2.    Financial Sustainability:  The recommended movement of $3,820,000 of previously approved budget from the 2017/18 FY into the 2018/19 FY is driven by works that are in progress and which will still be underway as at 30 June 2018.  Significant contributor projects include: Jetty Structure refurbishment, North Coast Regional Botanic Gardens’ greenhouse and entry, and several facilties upgrades.

3.    CBD Masterplan Works:  The recommended movement of $2,375,663 of previously approved budget from the 2017/18 FY into the 2018/19 FY relates to the currently ongoing revision of the previous City Square upgrade design which cannot be constructed before the CBD low season trading period beginning in February 2019.

4.    Open Space Infrastructure:  The recommended movement of $2,645,243 of previously approved budget from the 2017/18 FY into the 2018/19 FY relates entirely to Section 94 Developer Contributions which are not programmed to be spent and may need review before being utilised in the 2018/19 FY.

5.    Road Infrastructure:  The recommended movement of $1,630,000 of previously approved budget from the 2017/18 FY into the 2018/19 FY is driven by works that are in progress and which will still be underway as at 30 June 2018. Significant contributor projects include: Diamond Head Drive upgrade, and Coramba Road realignment (Blackspot Program), which requires the resumption of land.

6.    Drainage Infrastructure:  The recommended movement of $2,243,000 of previously approved budget from the 2017/18 FY into the 2018/19 FY is driven by works that are in progress and which will still be underway as at 30 June 2018.  The amount entirely relates to the Upper Shepards Lane detention basin project.

7.    Sewer:  The recommended movement of $1,965,000 of previously approved budget from the 2017/18 FY into the 2018/19 FY is driven by the intention of directing it in line with the requirements identified in the revised Sewer Strategy when the document has been analysed.

 

Explanatory Notes - Significant Items Recommended for Budget Amendment or Removal (funds will be transferred back into reserves)

1.   Drainage Infrastructure:  Removal of $1,385,542 of previously approved budget is the result of a saving in the expected cost for the Upper Shepherds Lane detention basin project.

2.   Water:  A revised and updated Water Strategy is nearing completion and will be available in the first quarter of 2018/19 FY.  The strategy is a comprehensive research project which uses current data and analysis to predict and plan the required renewal and upgrade requirements of the city’s existing water reticulation system.  $230,000 of the previously approved budget is recommended for removal now with the intention of redirecting it in line with the requirements identified in the revised Water Strategy when the document has been analysed

3.   Sewer:  A revised and updated Sewer Strategy is nearing completion and will be available in the first quarter of 2018/19 FY.  The strategy is a comprehensive research project which uses current data and analysis to predict and plan the required renewal and upgrade requirements of the city’s existing sewer reticulation and treatment system.  $2,650,000 of previously approved budget is recommended for removal now with the intention of redirecting it in line with the requirements identified in the revised Sewer Strategy when the document has been analysed.

Issues:

In November 2017 the Council considered a report detailing the Design Acceleration Project which was put in place to assist the Council to have 50% of the 2018/19 Capex program designed and costed for the preparation of the 2018/19 budget.  This was to ensure that not only was the budget predicated upon robust design information but that the capital expenditure program could commence at the commencement of the financial year.  The Council has planned to significantly increase the level of capital expenditure in the final four months of the financial year to progress the delivery of the Capex program.

Options:

As this report is provided for noting an options analysis is not included.

Sustainability Assessment:

•     Environment

There are no environmental issues which arise as a result of this report.  All individual projects contained within the list are subject to identification, assessment and control of specific environmental risks which pertain to the individual project.

•     Social

There are no social issues which arise as a result of this report.

•     Civic Leadership

This report will assist Council in providing civic leadership by demonstrating Council’s ongoing oversight to its own performance in the governance of the infrastructure process.

•     Economic – Broader Economic Implications

There are no economic implications which arise from the report. The Capex program is to significantly increase expenditure in the last four months of the financial year to progress its delivery.

•     Economic - Delivery Program/Operational Plan Implications

The Capex program for 2017/18 is progressing as expected towards delivery, taking into account the adjustments identified in the table above and the usual acceleration of capital expenditure that occurs in the last part of the financial year. Initiatives, such as the Design Acceleration Project, will also assist in better planning and resourcing the delivery of the Capex program in future Operational Plans.

Risk Analysis:

Not applicable.

Consultation:

All relevant internal stakeholders have been included in the development of this report.

Related Policy, Precedents and / or Statutory Requirements:

The report is not a regulatory or statutory requirement of Council.

Implementation Date / Priority:

Not applicable.

Conclusion:

This report is provided in response to a Council request via the Executive Performance Process and provides a snapshot insight into the current list of Council-endorsed Capex program relating to the replacement, upgrade, and creation of new assets.

 

This report is the initial report of its type and will now be produced at quarterly intervals for Council’s consideration. Improvements based on feedback will also be incorporated into future reports.


BS18/16       Qantas Training Academy

Author:                        Manager Airport

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              Nil

 

Executive Summary

On 22 February 2018 Qantas announced their intention to establish a pilot training facility near an existing regional airport to be operational by 2019.  The facility, at an estimated establishment cost of $20 million, will initially train 100 pilots per year with the potential to grow to 500 pilots per year.  Qantas has called for expressions of interest from suitable regional airports in Australia.

 

Coffs Harbour is not considered a suitable site for a training facility of the magnitude proposed by Qantas due to its location and future growth potential as a major regional hub for commercial airline operations.  High frequency training flights would also increase the noise footprint over residential areas to the north and south of the airport, particularly during night training.

 

In general terms, high volume General Aviation (GA) and Regular Passenger Transport (RPT) are not considered a compatible mix from an operational perspective.

 

This report is presented to Council for consideration; however, given the issues raised the report is recommended for noting.

 

 

Recommendation:

That Council note the report.

 

Report

Description of Item:

On 22 February 2018 Qantas announced their intention to establish a pilot training facility near an existing regional airport to be operational by 2019.  The facility, at an estimated establishment cost of $20 million, will initially train 100 pilots per year with the potential to grow to 500 pilots per year.  Qantas has called for expressions of interest from suitable regional airports in Australia.

 

Also, at its meeting on 22 March 2018 Council resolved:

 

“That a report be brought back to council, as to the viability and potential social impacts of attracting the Qantas training academy/school to Coffs Harbour; noting the requirements to put in a bid.”

 

This report considers the suitability of Coffs Harbour Airport as a location for the proposed Qantas Pilot Training Academy.

Issues:

There are a number of issues associated with locating a significant pilot training facility at Coffs Harbour Regional Airport.  These are discussed in turn below.

 

Economic Benefits:

 

A large pilot training facility in itself would bring broader economic benefits.  However, it is likely that those benefits would be offset by the negative impacts on existing and future RPT services and other development opportunities at the airport.

 

Location:

 

Coffs Harbour Regional Airport is located in close proximity to build up areas at both ends of the main runway which include high density residential and commercial properties.

 

In addition, the geography and weather conditions at Coffs Harbour are not conducive to a large pilot training facility.  The close proximity of the mountains often causes a micro climate affect which impacts on local basic training due to abnormal rain, wind velocity and wind shifts.

 

Impact on Regular Public Transport (RPT) services:

 

A high volume of small training flights (up to 10 aircraft in the circuit at any one time initially) could have an adverse effect on commercial passenger flights with the potential for major delays and increased safety risks for all aircraft operations in and around the Coffs Harbour Regional Airport.

 

In the longer term training up to 500 students would result in a significant increase in aircraft movements overall.

 

Future Development of Coffs Harbour Regional Airport:

 

Historically, high capacity general aviation operations are located at GA specific airports such as Bankstown (NSW), Parafield (SA), Jandakot (WA), Moorabbin (VIC) and Archerfield (QLD).  If Coffs Harbour Regional Airport was to accommodate a pilot academy of the size proposed by Qantas there would be some constraints on RPT growth in the longer term.

 

Noise:

 

High frequency training flights would increase the noise footprint over residential areas to the north and south of the airport, particularly during night training.

 

Constant ‘touch and go’ operations tend to raise the concerns of residents to a greater extent than normal commercial airline operations.  This is evidenced by regular complaints currently received in relation to our local pilot training facility, which only trains up to 20 students at a time.

 

Ideal training conditions usually exist in the still conditions around sunrise which would further exacerbate the noise issues for residents.

 

Impact on Current Infrastructure:

 

The physical space required for the proposed facility could represent approximately 60 per cent of the current general aviation precinct and proposed Enterprise Park development site.  500 students would require up to 90 additional aircraft to be located in the General Aviation precinct.  This would obviously have a major impact on the viability of the Enterprise Park and also future development of additional general aviation facilities at Coffs Harbour Regional Airport.

 

Also once the facility reached around 150 students a second parallel runway would be required which is not physically possible at Coffs Harbour due to CASA clearance regulations.

Options:

The following options are available to Council:

 

1.    Note the report as recommended and therefore not pursue an expression of interest for the Qantas pilot training facility.

2.    Reject the recommendation and pursue an expression of interest for the Qantas pilot training facility.  However, given the issues raised this course of action is not recommended.

Sustainability Assessment:

•     Environment

Aircraft noise associated with pilot training flights is already an issue for some residents in the vicinity of the airport.  It is expected that this environmental issue would worsen further with a significant pilot training facility.

•     Social

Quality of life and social wellbeing would be adversely affected for some residents due to the noise issue identified.

•     Civic Leadership

Although championing Coffs Harbour Regional Airport as a location for the Qantas pilot training facility may be seen to advance the airport, the issues raised indicate that this would be counter-productive to the long term development of the airport as a regional hub.

•     Economic – Broader Economic Implications

As indicated in the Issues Section of this report, a large pilot training facility in itself would bring broader economic benefits.  However, it is likely that those benefits would be offset by the negative impacts on existing and future RPT services and other development opportunities at the airport.

•     Economic - Delivery Program/Operational Plan Implications

There are no Delivery Program/Operational Plan implications from this report. However, if Council wished to pursue an expression of interest for the Qantas pilot training facility, modelling would need to be undertaken to fully understand the financial implications.

Risk Analysis:

A detailed risk analysis would be required if Council decides to progress with an expression of interest for the Qantas pilot training facility.

 

There would be a significant safety risk as a result of the mix of high speed RPT aircraft and small training aircraft and the limited runway separation available at Coffs Harbour.

 

There is also potential commercial risk associated with the impact on commercial aircraft operations.

Consultation:

Initial consultation and advice has been sought from:

 

·    Professional Pilot Training;

·    Airport Master Planning Consultants;

·    Port Macquarie Airport; and

·    Kempsey Airport.

 

Related Policy, Precedents and / or Statutory Requirements:

·    Civil Aviation Safety Authority (CASA) Regulations

·    Airservices Australia Regulations

·    Coffs Harbour Regional Airport Master Plan

Implementation Date / Priority:

Qantas requires the pilot training facility to be operational in 2019.  However, it is not recommended that Council respond to the current expression of interest.

Conclusion:

Coffs Harbour is not considered a suitable site for a training facility of the magnitude proposed by Qantas due to its location and future growth potential as a major regional hub for commercial airline operations.  High frequency training flights would also increase the noise footprint over residential areas to the north and south of the airport, particularly during night training.

 

In general terms, high volume General Aviation (GA) and Regular Passenger Transport (RPT) are not considered a compatible mix from an operational perspective.

 

This report is presented to Council for consideration; however, given the issues raised the report is recommended for noting.

 

 

 


BS18/17       Lease to Girl Guides Toormina

Author:                        Property Officer Leasing and Licensing

Authoriser:                  Director Business Services

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

The ground lease to the Girl Guide Association of New South Wales expired 15 December 2017 and a new lease is now being sought.  Under the Local Government Act 1993, a lease may only be issued on land classified as Community Land if it is consistent with the Plan of Management, or if otherwise approved by the Office of Local Government.

Council’s approval to proceed with a new lease is now required.

 

Recommendation:

That Council, as registered proprietor of part Lot 274 in DP 245938 being Lot 2741 in DP 863415 and known as 51 Minorie Drive, Toormina:

1.       Authorise a new ground lease with the Girl Guide Association of New South Wales for a term of 10 years at a rental of $1 per annum, if demanded.

2.       Seek approval from Minister for Local Government as required.

3.       Authorise the General Manager to execute the lease and any associated documents under delegated authority.

4.       Approve inclusion in the lease a condition to allow sub-letting of the building to facilitate access for other community groups offering services in the area.

 

Report

Description of Item:

Council currently leases to the Girl Guides Association of NSW (GGANSW), the property known as 51 Minorie Drive, Toormina, and part of overall Council Reserve Lot 274 DP 245938 incorporating Toormina Oval, the Toormina Skate Park, etc.  The property is classified as Community Land.

The lease is a ground lease only as the GGANSW constructed the current building.

In 1994 an arrangement was negotiated with GGANSW whereby Council took possession of the previous premises at 25 Elizabeth Street, Sawtell, (now leased to Sawtell Meals on Wheels) in exchange for a land lease for the current site to construct the building they now operate.

The current lease expired on the 15 December 2017 and the GGANSW are seeking a further lease term.

Issues:

The lessee is operating on an expired lease and therefore a new 10 year lease offers the lessee certainty and security of tenure.

There is also a requirement within the area for a building to be available for other community groups to provide services to the community.  As the building is not in constant use by the GGANSW, provision for sub-letting of the building to those other community groups will provide more efficient utilisation of the property.

Options:

There are two options available to Council, being:

1.   Adopt the recommendation provided to Council and enter into a new 10 year lease with the Girl Guides Association of New South Wales.

2.   Reject the recommendation provided to Council.  This will require Council to consider taking possession of the building noting it was built by GGANSW, and reviewing the option to source an alternate occupant.

Sustainability Assessment:

•     Environment

No changes other than maintenance and upkeep are proposed to the existing structure at this time and therefore no further impact on the environment is envisaged.

•     Social

The existing facility provides a community service in the local community.  There is no perceived change in regard to social sustainability and impact.  The facility provides a valuable resource to help foster a sense of community and to empower girls and young women to become confident, self-respecting and responsible community members.

•     Civic Leadership

Leasing to the GGANSW fits within Council’s MyCoffs Community Strategic Plan which advocates Community Wellbeing whereby ‘we enjoy safe and inclusive community spaces and activities that bring people together’.

•     Economic – Broader Economic Implications

The recommendation does not give rise to any adverse economic outcomes, noting that whilst the tenure is granted at a peppercorn rate, the responsibility for the ongoing maintenance and repair of the property (including structural repairs) rests with the lessee.

•     Economic - Delivery Program/Operational Plan Implications

The rental has been reviewed by Council’s in-house accredited valuer.  The property is classified as Community Land, which restricts its usage, and the rental valuation has been assessed at approximately $180 per annum.  The cost to administer this amount would be greater than $180 per annum.  Rent at $1 per annum, if demanded, is deemed appropriate in this instance and is therefore recommended.

The further lease to the Girl Guide Association of New South Wales has no impact on Council’s Delivery Program or Operational Plan.

Risk Analysis:

The context of the risk assessment in this matter revolves around the likelihood of GGANSW not being able to fulfil its obligations under the lease and how this may impact on Council’s use of the land.

The lease effectively constitutes a ground lease only.

The lease agreement includes provision to mitigate the negative impact of a breach of lease conditions.

Consultation:

Consultation has occurred with relevant internal stakeholders.

Related Policy, Precedents and / or Statutory Requirements:

Section 46 of the Local Government Act provides that a lease, licence or other estate in respect of community land may be granted in accordance with an express provision in the plan of management; however, there is no relevant Plan of Management covering this leased lot.  It is therefore necessary to seek approval to proceed with the lease from the Minister for Local Government.

Section 47 of the Local Government Act provides that Council must give public notice and consider submissions to the lease proposal prior to leasing or licensing the land.

Implementation Date / Priority:

A new lease will be provided to the lessee upon Council’s approval.

Conclusion:

Regarding the history of the arrangement which saw the GGANSW being provided the land in the first instance, the original long term lease enabling the GGANSW to build the building, the proven record of the GGANSW as Lessee and the continuing need for provision of this facility to the community, a further lease of the facility to the GGANSW is considered appropriate tenure and use of the property.

 


BS18/18       Federal Regional Growth Fund - Coffs Harbour Airport Enterprise Park Project

Author:                        Director Business Services

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              Nil

 

Executive Summary

On 1 March 2018 the Minister for Regional Development, Territories and Local Government, the Hon Dr John McVeigh MP, announced the Federal Government’s $272M Regional Growth Fund open for applications. The fund is for infrastructure and needs to be for ‘common-use’ projects that will deliver significant and sustainable benefits to the region by creating jobs and flow-on benefits to the economy.

 

The minimum grant application is for $10M, so the minimum total project value is $20M. Council’s executive leadership have considered several large infrastructure projects with the Coffs Harbour Airport Enterprise Park (all stages) at $24.5M, being the project that provides the best-fit opportunity for grant funding under this program.  Therefore, this project is recommended for endorsement by Council for the first stage grant application.

 

 

Recommendation:

That Council endorse the submission of a first stage grant application to the Federal Regional Growth Fund for the Coffs Harbour Regional Airport Enterprise Park development for a total project cost of up to $24,500,000.

 

Report

Description of Item:

On 1 March 2018 the Minister for Regional Development, Territories and Local Government, the Hon Dr John McVeigh MP, announced the Federal Government’s $272M Regional Growth Fund open for applications.

 

Key points on the fund are as follows:

·    For infrastructure only - can be for construction of new infrastructure, or the upgrade or an extension of existing infrastructure (only where significant increase in benefit is demonstrated).

·    Needs to be for ‘common-use’ projects that will deliver significant and sustainable benefits to the region by creating jobs and flow-on benefits to the economy. Examples of ‘common-use’ infrastructure projects include freight hubs, roads, ports and terminals, medical hubs, communication infrastructure, and integrated tourism activities and assets that enhance and support Australia’s regional tourism experience.

·    Merit criteria are related to Creating Jobs, Driving Economic Growth and Building Stronger Regional Communities.

·    Grant application minimum of $10M, so $20M total project.

·    Two stages to the application process.

·    Initial stage application - merit criteria plus some mandatory documents, including project plan, due 27 April 2018 at 5pm.

·    Second stage, if successful at first stage - development of business case and project and applicant viability and project sustainability, due three months after notification of initial stage success.

·    Can apply for up to $272.2M (maximum of grant availability amount) but must have matched funding for any application.

·    Can be for a number of strategically linked projects which together form a Package of Works.

·    Must be ready to commence within 12 weeks of executing the grant agreement (commencement is considered to be taking steps to allow construction to commence).

·    Must acquit project by 30 June 2022.

Issues:

Council’s executive leadership has considered several large infrastructure projects potentially suitable for this federal government infrastructure funding. Projects considered are described below:

Coffs Harbour Regional Airport Enterprise Park:

Given the minimum project is $20M this project is defined as all stages (1-7) of the Enterprise Park development which has a current estimated value of $24.5M. This project is strong in representing a ‘common-use’ project to support jobs and drive economic growth. Council has already committed up to $10.5M in loan funding for the development and therefore most of the matching funding required has already been identified.

Blueberry Industry Supporting Infrastructure:

A job creation and economic growth based project built around supporting the growth and development of the blueberry industry. This project would include sealing of roads to minimise dust, to improve fruit quality, and the distribution of reclaimed water.

The elements of this project have not been costed and little stakeholder engagement has occurred to date.  Therefore, this potential project is unable to meet the cost and timing requirements for a grant application.

Cultural and Civic Space

The Cultural and Civic Space Project is currently subject to a business case being completed.  This project would need to be best packaged as a tourism/cultural asset which drives economic growth and builds a stronger regional community.

As the business case has not yet been completed this project is unable to meet the cost and timing requirements for a grant application.

Indoor Sports Centre(s)

A feasibility study for indoor sports facilities is close to finalisation. This potential project could be packaged as a sports tourism asset(s) to promote economic growth and build a stronger regional community, through sports tourism. However, it is not necessarily expected that this potential project will be of a size ($20M) to meet the minimum project requirement. In any case this potential project is unable to meet the cost and timing requirements for a grant application.

 

From the analysis of potential large infrastructure projects, the Coffs Harbour Regional Airport Enterprise Park provides the best-fit opportunity for grant funding under this program. The grant application will also need to be cognisant of potential other grant funds from the NSW Government’s Regional Growth Fund.


 

Options:

The following options are available to Council:

 

1.    Adopt the recommendation provided in this report, thereby endorsing the submission of a first stage grant application to the Federal Regional Growth Fund for the Coffs Harbour Regional Airport Enterprise Park development.

2.    Amend the recommendation provided in this report by identifying an alternative project that would meet the purpose, merit criteria, cost and timing requirements of the Federal Regional Growth Fund. From internal consultation and analysis no other potential projects are considered suitable for a grant application to this program at this time.

3.    Reject the recommendation provided in this report and not submit a grant application to the Federal Regional Growth Fund. This course of action will see Council miss an opportunity for significant external funding for a development being pursued by Council.

Sustainability Assessment:

•     Environment

The Coffs Harbour Regional Airport Enterprise Park development is already required to take into account environmental impacts prior to and during construction.

•     Social

The merit criteria for a project under this funding program are related to Creating Jobs, Driving Economic Growth and Building Stronger Regional Communities. These will be addressed in the first stage grant application.

•     Civic Leadership

The Coffs Harbour Regional Airport Enterprise Park development supports ‘A thriving and sustainable local economy’ objective of the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

The Coffs Harbour Regional Airport Enterprise Park development provides positive economic and jobs growth outcomes as well as supporting the long-term sustainability of the airport as a major regional transport facility. A successful grant application will also accelerate the development of the Enterprise Park and therefore the realisation of these benefits.

•     Economic - Delivery Program/Operational Plan Implications

Following Council’s resolution in late 2017 to pursue the development and funding of stages 1 and 2 ($10.5M); this has now been included in Council’s draft Delivery Program/Operational Plan for 2018/19. It is anticipated that these funds, sourced from internal loans from the Water and Sewer Funds, will be used as the major source of co-contribution to the total proposed project, including all stages with a cost estimate of $24.5M.

 

Should Council be successful with its first stage application a further report will be provided to Council.

Risk Analysis:

The Federal Regional Growth Fund is a competitive program with decisions on projects to be funded based on information provided in the initial grant application.  The quality and level of development of plans and estimates for the applications therefore will contribute to the potential success of the application.

Financial risk needs to be managed through ensuring that cost estimates for a project submission are backed through appropriate levels of design and quantity assessment. Further work is underway to obtain more detailed and current estimates to be ready for a more detailed second stage application.

There is an unknown level of risk that if a project is successful in this round, that Council may have less chance of success with any planned future infrastructure project applications.

Consultation:

Consultation has occurred with internal stakeholders and particularly with airport management and the executive leadership team.

Related Policy, Precedents and / or Statutory Requirements:

There are no specific statutory requirements which underpin the grant application. Project selection has taken into account Council’s existing resolutions regarding priority projects and the Coffs Harbour Regional Airport Enterprise Park development.

Implementation Date / Priority:

Once endorsed by Council the initial grant application will be prepared and lodged by the submission date of 27 April 2018.  If the initial application proceeds to the second stage a further report will be provided to Council.

 

If Council is successful with its second stage application, the project must be ready to commence within 12 weeks of executing the grant agreement (commencement is considered to be taking steps to allow construction to commence). Also, Council must acquit the project by 30 June 2022.

Conclusion:

This report provides Council with information of the recently announced Federal Government’s Regional Growth Fund and recommends the Coffs Harbour Regional Airport Enterprise Park Development (all stages) as the best-fit opportunity for grant funding under this program.

 

It is therefore recommended that Council endorse the submission of a first stage grant application to the Federal Regional Growth Fund for the Coffs Harbour Regional Airport Enterprise Park development for a total project cost of up to $24,500,000.

 

A further report will be provided to Council should the initial stage application be successful.

  


NOM18/04   Mid-North Coast Disability Advocacy, NSW

Attachments:          Nil

 

Motion:

Councillor Townley has given notice of her intention to move the following:

"Council write to the NSW Minister for Disability Services Ray Williams with an urgent request that funding for Mid North Coast Disability Advocacy is maintained or increased.

Council inform Minister Williams that any cuts to this important service may have a profound effect on Coffs Harbour residents who have a disability, and that individual advocacy is not provided by any other service."

 

Rationale:

“On the Mid-North Coast Disability Advocacy, NSW (DA) has offices in Coffs Harbour, Port Macquarie and Taree.  DA receives both Federal and State funding to carry out the vital work of advocating for people with a disability in our region.  The State government recently announced that they will no longer fund Disability Advocacy services after 30 June, 2018 because they believe the responsibility for Disability Services lies with the federal government with the advent of the NDIS.  About a third of Disability Advocacy, NSW funding comes from the NSW government.

This decision is deeply concerning because many cases are non NDIS related, such school issues, housing, abuse, discrimination, legal issues and guardianship.  It is estimated that only 10% of people with a disability will be able to access an NDIS package.  In addition to this the other state governments across Australia have already committed to continuing ongoing funding for their current advocacy services in their state.

People with a disability are the most vulnerable people in our society and in regional areas such as Coffs Harbour, access to any alternative service is often non-existent. CHCC can support this important service by making a written request to Minister Williams to maintain or increase funding.”

Staff Comment:

A letter can be written to the Minister.

  


SC18/12       Licensing of the Landscape Corridors of the Coffs Harbour LGA 2015 Digital Data

Author:                        Senior Biodiversity Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              Nil

 

Executive Summary

The objective of this report is to inform Council of the potential issues relating to the licensing of the Landscape Corridors of the Coffs Harbour Local Government Area 2015 digital data. This report follows the Notice of Motion relating to the issue at the Ordinary meeting of 9 November 2017.

 

Recommendation:

That Council:

1.       Note the report detailing potential issues relating to the licensing of the Landscape Corridors of the Coffs Harbour Local Government Area 2015 digital data.

2.       Make available under licence agreement the digital layers and underlying metadata relating to the Landscape Corridors of the Coffs Harbour Local Government Area 2015.

3.       Receive a report detailing further opportunities to use the Landscape Corridors of the Coffs Harbour Local Government Area 2015 in the context of the Biodiversity Conservation Act 2016 and Council’s planning framework.

 

Report

Description of Item:

At its Ordinary meeting of 9 November 2017, Council considered a Notice of Motion where it was resolved:

That Council be provided with a briefing and a report that looks at the issues raised about licence agreements, and the Notice of Motion referring to the digital layers and underlying metadata relating to the CH Landscape Corridors digital map layer be brought back to Council.

This report follows the briefing provided to Councillors on 20 February 2018 and provides details relating to the licensing of the Landscape Corridors of the Coffs Harbour Local Government Area 2015 digital data.

Wildlife corridors are areas of land that link similar plant and animal habitats. Corridors are vital for the continuation of viable populations as they enable migration, colonisation and breeding. The fragmentation and loss of habitat links are two of the main contributors to the decline of biodiversity in our landscape. Corridors also assist ecological function and help protect water quality and soil health. The Landscape Corridors project was developed through the application of state-of-the-art analysis and mapping tools. The known, and predicted, occurrence of key fauna and flora species and faunal groups plus the use of the latest fine-scale vegetation mapping were fundamental considerations in designing the corridors.

At its Ordinary meeting of 28 May 2015, Council considered a report on the Landscape Corridors of the Coffs Harbour Local Government Area 2015 and resolved:

1.    That Council notes the Landscape Corridors of the Coffs Harbour Local Government Area Final Report (Attachment 1) and the Coffs Harbour Landscape Corridors Digital Layer (Attachment 2).

2.    That Landscape Corridors of the Coffs Harbour Local Government Area Final Report (Attachment 1) and the Coffs Harbour Landscape Corridors Digital Layer (Attachment 2) not be utilised for the purpose of development assessment under Part 4 of the Environmental Planning and Assessment Act, 1979 and makes no reference to the landscape corridors as a consideration.

3.    That Council proceed to preparing a composite Terrestrial Biodiversity Assets and Ecological Significance Layer as the next step in implementing Council's adopted Biodiversity Action Strategy 2012 - 2030, without the Landscape Corridors as a consideration.

Applications for the Landscape Corridors data are wider than solely for planning purposes.  Potential applications include conservation planning, prioritisation of funds for private land conservation, prioritisation for investment of public funds, informing key properties for land acquisition to assist conservation, and use in research and other scientific studies.  Making the data available for a range of other uses would be a positive use of the data for conservation purposes without impacting on land use planning decisions.

Recent changes in NSW environmental legislation have also created further opportunities for the use of the Landscape Corridors. The introduction of the Biodiversity Conservation Act 2016 and associated regulations transformed the way biodiversity is managed and protected in NSW.  The new framework utilises mapping and other data sets to avoid, minimise and offset biodiversity impacts through both strategic planning and the development assessment process.  The Act also established the Biodiversity Conservation Trust which has significant funding to improve and protect biodiversity on private land.  Data sets such as the Landscape Corridors of the Coffs Harbour Local Government Area 2015 could assist to drive investment in conservation outcomes in the Coffs Harbour Local Government Area leading to an additional income source for properties with high conservation values.

Accordingly, this report recommends that a further report be prepared to outline the additional issues and opportunities to use the Landscape Corridors of the Coffs Harbour Local Government Area 2015 in the context of the revised legislation.

Issues:

Data Licensing

Council routinely licenses Council adopted or publically available data to consultants who are working on projects on behalf of Council. In these circumstances, a project is nominated for the use of the data and a time period is set such that after that period the data can no longer be used.  This allows Council to make regular updates to the data set and to ensure that consultants are always using the most up to date data available.

Alternatively, Council adopted or publicly available data can be sold to a member of the general public on a one off basis as per Council’s fees and charges.  Selling the data means that the purchaser owns the data without a time limit and that it is only current for the date on which it is sold, and would not include any future updates.

Cost

Council adopted or publically available data is available for purchase in line with Council’s adopted Fees and Charges and is subject to copyright.  Data can be purchased for a defined area, i.e. a single property or study area for a base fee of $73.50 + $1.55 per hectare. For areas greater than 3000 hectares the price works on a quotation basis. An estimate of the cost for the entire LGA is $22,800. The high cost of the entire data set could put the data out of reach for many not for profit agencies seeking to use the data for conservation planning or grant applications.

Absence of Council Policy

The Landscape Corridors of the Coffs Harbour Local Government Area 2015 is not an adopted strategy of Council and cannot be used to inform planning decisions. If the data was publically available, Council may see applications or submissions seeking to justify a position based on data within the strategy.  When licensing the data Council would need to be clear that this is not an adopted strategy, however ultimately Council would have no control on how the data was used.

Given the strategy was not adopted by Council, resources are also not allocated into keeping the data set maintained or for providing expert interpretation. If Council made the data available under licence, there could be no guarantee of accuracy and no allocated resources for its use or interpretation.

Options:

1.   Support the recommendation in this report, thereby making the digital layers and underlining metadata available under licence agreement, together with receiving a further report to understand implications primarily centred on the Biodiversity Conservation Act 2016.

2.   Reject the recommendation, thereby not making the digital layers and underlining metadata available and potentially provide a lost opportunity for this information to inform Councils evolving obligations under the Biodiversity Conservation Act 2016.

Sustainability Assessment:

•     Environment

Conservation connectivity is a well-established conservation tool being used widely throughout Australia and is underpinned by national and regional wildlife corridor plans. The Landscape Corridors of the Coffs Harbour Local Government Area 2015 is a high quality body of work based on sound scientific principles. While Council resolved not to implement the study for planning purposes, making the data available for conservation projects being undertaken by other sectors of the community makes use of an excellent study that is otherwise not being utilised.

•     Social

Making the Landscape Corridors of the Coffs Harbour Local Government Area 2015 digital data available under license could promote investment in conservation projects. This aligns with the community’s desire, as evidenced though the MyCoffs Community Strategic Plan, to see the natural environment protected and conserved for future generations.

•     Civic Leadership

Council plays a leadership role to encourage the preservation and sustainable management of native vegetation. The Landscape Corridors of the Coffs Harbour Local Government Area 2015 is a high quality study, which if it was available for use, could assist landscape conservation programs to sustainably manage threatened species habitat.

•     Economic – Broader Economic Implications

Making the data available may result in an additional income stream for Council.

•     Economic - Delivery Program/Operational Plan Implications

Making the Landscape Corridors of the Coffs Harbour Local Government Area 2015 digital data available for purchase would not impact the Delivery Program or Operational Plans.

Risk Analysis:

Given the strategy was not adopted by Council, resources are also not allocated into keeping the data set maintained or for providing expert interpretation. If Council made the data available under licence, there could be no guarantee of accuracy and no allocated resources for its use or interpretation.

Consultation:

Extensive consultation was undertaken with the community regarding the original project in 2014/15 however no consultation has been undertaken by Council staff in regard to making the Landscape Corridors of the Coffs Harbour Local Government Area 2015 digital data available.

Related Policy, Precedents and / or Statutory Requirements:

There are no known policies, precedents or statutory requirements for this issue. This will be a new approach for Council, as to date Council has not provided data to the public or consultants that has not been adopted by Council or is not already publicly available.

Implementation Date / Priority:

As a fee structure already exists for the provision of data, and Council has existing systems in place to issue data under a license, the provision of the data could commence immediately.

Conclusion:

This report has informed Council of the issues relating to the licensing of the Landscape Corridors of the Coffs Harbour Local Government Area 2015 digital data following the Notice of Motion considered at the Ordinary meeting of 9 November 2017.

It is also recommended that a further report be prepared to outline the additional issues and opportunities to use the Landscape Corridors of the Coffs Harbour Local Government Area 2015 in the context of the revised legislation.

 


SC18/13       Biodiversity Action Strategy Implementation Report

Author:                        Senior Biodiversity Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SC18/13   Biodiversity Action Strategy Implementation Report  

 

Executive Summary

Council’s primary strategy to inform environmental and biodiversity policy is the Coffs Harbour Biodiversity Action Strategy 2012 2030 (BAS) which was adopted in August 2012, and revised in November 2015.

This report provides an update on the implementation of the Biodiversity Action Strategy actions.

 

Recommendation:

That Council note the Biodiversity Action Strategy Implementation Report.

 

Report

Description of Item:

The Coffs Harbour Biodiversity Action Strategy 2012 2030 (BAS) was reported to Council on 9 August 2012. At that meeting, it was resolved:

That Council adopt the Coffs Harbour Biodiversity Action Strategy 2012 – 2030 as appended.

The BAS was then revised at the Council meeting of 26 November 2015 to remove Landscape Corridors as this project was not adopted by Council. At that meeting, it was resolved:

That Council adopts the amended Coffs Harbour Biodiversity Action Strategy 2012 2030 (Attachment 1), thereby removing references to Landscape Corridors and Priority Habitats and Corridors Strategy.

Council’s adopted Delivery Program 2017-2021 and the adopted Operational Plan 2017-18 has an action to ‘undertake a 4 year review of the Biodiversity Action Strategy’ by 29 September 2018. This report delivers on that action as evidenced in Attachment 1 - Biodiversity Action Strategy Implementation Report.

Issues:

This review presents an opportunity to gauge the delivery of the Biodiversity Action Strategy. Some actions are completed or well progressed while others will require on-going action. Other actions have not commenced as they have not been funded by Council or have not been successful in attracting grant funds.

A number of actions are not within the scope of Council to deliver, however in many cases other levels of government or private/non-government organisations have delivered these projects. Council will continue to work in conjunction with other agencies and organisations to deliver the strategy.

Options:

1.   Support the recommendation in this report and note the Biodiversity Action Strategy Implementation Report; or

2.   Amend the recommendation in this report and/or elements of attachment 1; or

3.   Reject the recommendation.

This report recommends Option 1.

Sustainability Assessment:

•     Environment

Implementation of the Biodiversity Action Strategy assists in the inter-generational protection of biodiversity assets within the Coffs Harbour LGA.

•     Social

The community places a high value on our unique natural environment and its cultural connections and this is supported by the implementation of the Biodiversity Action Strategy.

•     Civic Leadership

Council has a statutory and leadership role to encourage the preservation and management of the areas unique biodiversity values which is assisted by the implementation of the Biodiversity Action Strategy.

•     Economic – Broader Economic Implications

The Biodiversity Action Strategy has broad benefits to the community, particularly the tourism industry which promotes the region’s natural assets.

•     Economic - Delivery Program/Operational Plan Implications

The adopted Delivery Program 2017-2021 and the adopted Operational Plan 2017-18 include the delivery of actions within the Biodiversity Action Strategy and a requirement to report on its implementation.

Risk Analysis:

There are no perceived risks in noting the implementation report.

Consultation:

The implementation report has been prepared with input from many sections of Council and feedback has been incorporated into the document.

Related Policy, Precedents and / or Statutory Requirements:

The Coffs Harbour Biodiversity Action Strategy guides biodiversity management in the Coffs Harbour Local Government Area (LGA). 

Council has statutory responsibilities under the NSW Biodiversity Conservation Act 2016 (BC Act), Commonwealth Environmental Protection and Biodiversity Conservation Act 1999 (EPBC Act), NSW Fisheries Management Act (FM Act) and NSW Water Management Act 2000 to address biodiversity issues in the LGA.

Implementation Date / Priority:

Implementation of the Biodiversity Action Strategy is on-going and continues to guide biodiversity programs for Coffs Harbour City Council.

Conclusion:

This report has provided Council with an update on the implementation of the Biodiversity Action Strategy 2012 2030. Implementation is on-going and is managed via the adopted Delivery Program 2017-2021 and the Operational Plan 2017-18, and is supplemented by grants.

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


SC18/14       Coffs Harbour Heritage - Items of Potential Local and State Significance

Author:                        Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/14   Planning Proposal - Additional Items to Schedule 5 (Environmental Heritage) - V1 Gateway Determination - March 2018

ATT2  SC18/14   State Heritage Register Nomination Forms

ATT3  SC18/14   Assessment of Former Forestry Administration Building  

 

Executive Summary

In 2016, Council resolved to further investigate eight properties that were identified as being of Local and of potential State Heritage significance in the Coffs Harbour Community Based Heritage Study (the Heritage Study) 2015. This further detailed heritage analysis has now been completed, and has confirmed that all sites except one show potential for State Heritage significance. Five of the eight items were also identified as not being currently listed in Coffs Harbour Local Environmental Plan (LEP) 2013 – Schedule 5 (Environmental Heritage – Local significance).

The objective of this report is to present a Planning Proposal (PP) to Council that seeks to update Schedule 5 (Environmental Heritage) of Coffs Harbour Local Environmental Plan (LEP) 2013 to include the five items of Local Heritage significance (Attachment 1).  Should Council endorse this course of action, it will then be necessary to seek a Gateway Determination from the NSW Department of Planning and Environment (DPE) to allow Council to place the PP on public exhibition.  It is also recommended that Council considers the outcome of the exhibition in a future Council report. 

This report also provides the results of the detailed heritage analysis of all eight sites in terms of their potential for State significance.  It recommends that seven out of the eight sites be referred to the Heritage Division of the NSW Office of Environment and Heritage (OEH) and nominated for consideration on the State Heritage Register (Attachment 2). The eighth site (the former Forestry administration building) is only now considered as being of Local significance (Attachment 3).

 

Recommendation:

That Council:

1.       Endorse a Planning Proposal (Attachment 1) to amend Coffs Harbour Local Environmental Plan 2013 to update Schedule 5 (Environmental Heritage) by including five items of heritage significance, and forward it to NSW Planning and Environment seeking a “Gateway Determination”.

2.       Request that the Secretary of NSW Department of Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under Section 3.36 of the Environmental Planning and Assessment Act in respect of the Planning Proposal.

3.       Subject to the Gateway Determination from NSW Department of Planning and Environment, place the Planning Proposal on public exhibition.

4.       Note that a further report will be brought back to Council for consideration of any submissions following the public exhibition of the Planning Proposal.

5.       Forward the State Heritage Register Nomination Forms (Attachment 2) for the potential State significant heritage items to the Heritage Division of the NSW Office of Environment and Heritage for consideration under part 3A of the Heritage Act 1977.

6.       Notify landowners and where relevant, their consultant/s, of Council’s decision.

 

Report

Description of Item:

The Coffs Harbour Community Based Heritage Study 2015 was reported to Council on the 14 April 2016, where it was resolved to:

1.   Adopt Parts 1 and 2 of the revised final version of the Coffs Harbour Heritage Study 2015 and note the findings of Parts 3 – 5 as contained within Attachment 1.

2.   Undertake further heritage analysis for those sites described in Attachment 6, including landowner liaison.

3.   Report the outcomes of the further heritage analysis to Council for endorsement prior to any further statutory heritage listing consideration.

4.   Refer the list of potential State significant heritage items to the Heritage Division of the Office of Environment and Heritage for advice as to whether the nominated items would be likely to meet the threshold for State significance.

5.   Notify landowners and, where relevant, their consultant/s be informed of Council’s decision.

In accordance with resolution 2 above, further detailed heritage analysis has been undertaken on the following eight sites with a view to validating their potential for State Heritage significance:

-       The Big Banana - 351 Pacific Highway, Coffs Harbour - Lot 43 DP 270533;

-       The (former) Forestry administration building - 357 Harbour Drive, Coffs Harbour – Lots 8-10 Sec 67 DP 758258;

-       The Windmill Restaurant - 168 Pacific Highway, Coffs Harbour – Lot 12 DP 706613;

-       The first Sikh temple - 6 Hastings Street, Woolgoolga - Lot 2 Section 35 DP 759113;

-       The Guru Nanak Sikh temple - 1-13 River Street, Woolgoolga – Lot 1 DP 116111;

-       Arrawarra fish traps - Arrawarra Headland;

-       Coffs Harbour timber jetty – Jordan Esplanade Coffs Harbour – Lot 21 DP 850150 & Lot 547 DP 45226; and

-       Timms timber mill – 20 Timms Avenue Ulong – Lot 19 DP 1022505.

All of these sites, with the exception of the (former) Forestry building in Harbour Drive, have been found to have potential State Heritage significance. A State Heritage Register Nomination Form has been prepared for each of the seven applicable sites for consideration by the Heritage Division of NSW OEH (Attachment 2). 

Three of the eight sites are already “locally” heritage listed – that is, contained in Schedule 5 of Coffs Harbour LEP 2013 (Arrawarra fish traps, Coffs Harbour Jetty and the Timms timber mill). The remaining five sites are not currently locally listed, however due to their perceived importance as potentially of State significance, it is reasonable that they be considered for Local heritage listing. Local heritage listing is undertaken by way of a Planning Proposal (PP) incorporating an amendment to LEP 2013 which would add these sites to Schedule 5 (Environmental Heritage) of the LEP. A Planning Proposal is included as Attachment 1, and proposes to locally heritage list the following sites:

-       The Big Banana (structure and curtilage only);

-       The (former) Forestry administration building (structure and curtilage only);

-       The Windmill Restaurant (structure and curtilage only);

-       The first Sikh temple; and

-       The Guru Nanak Sikh temple.

Local Heritage Inventory sheets which outline the heritage significance of each of these sites are included within the PP (Attachment 1).

Issues:

·        Further Heritage Analysis

Further heritage analysis has confirmed that all sites except the former Forestry administration building show potential for State Heritage significance. Accordingly, a State Heritage Register Nomination Form has been prepared for each of these sites for consideration by the Heritage Division of the Office of Environment and Heritage (Attachment 2).  Each nomination form includes a detailed summary of heritage significance.

Further heritage analysis on the former Forestry administration building has confirmed that while it displays a very high level of Local significance, the building is not likely to reach the threshold of State significance.

·        Former Forestry Building - 357 Harbour Drive Coffs Harbour Jetty

The Heritage Study 2015 identified the former Forestry administration building and interiors at 357 Harbour Drive Coffs Harbour (Jetty) as being of Local Heritage significance, and potentially of State significance (subject to further detailed analysis). During the public exhibition of the Heritage Study, five submissions were received that supported the potential heritage listing of this site.

In response to this, the owner of the land at the time - the Forestry Corporation of NSW - engaged a Heritage Consultancy to undertake a thorough assessment of the site which concluded that the main building on the site was Locally significant, but not of State significance.

Upon further investigation, Council’s Heritage Advisor agrees that the building has very high Local significance, however the building is not likely to reach the threshold of State significance (Attachment 3).  The assessment noted that the interior of the building is exceptional and demonstrates the diverse range of applications of timber in colour and design. The exterior has been modified with aluminium cladding, although despite these modifications it is exemplary in its ability to demonstrate the significance of the timber industry to the growth of Coffs Harbour.

The site is a key piece of evidence that shows the important role of the timber industry in the development history and growth of the City of Coffs Harbour. The community has also demonstrated a strong attachment to the building through the public exhibition of the Heritage Study 2015.

·        Development Applications

Development Application 0472/18 was lodged over 357 Harbour Drive Coffs Harbour (Lots 5-10 Sec 67 DP 758258) for the “demolition / removal of existing buildings” from the site, including the former Forestry administration building.  The Statement of Environmental Effects submitted with the application included a Review of Heritage Matters. This Review acknowledges the site’s heritage significance and references a Preliminary Heritage Significance Assessment (RPS, 2015) commissioned by the previous owner of the site (the Forestry Corporation).  Of all the properties included in this report to Council, 357 Harbour Drive is the only site that is the subject of a (yet to be determined) Development Application.

·        Exemptions for Works to Items Listed on the State Heritage Register

In NSW, State significant items of environmental heritage are listed on the State Heritage Register. Any changes to those items should respect and retain those qualities and characteristics that make the heritage place special. Any major works proposed for State Heritage Register items therefore need to be assessed and approved by the (State) Heritage Council to ensure that the heritage significance of the item will not be adversely affected.

However, it is acknowledged that the assessment process can impact on the time and resources of both the owner and the Heritage Council if the works are only minor in nature and will have minimal impact on the heritage significance of the place, or are previously agreed works that are included in the State listing itself. The Heritage Act allows the Minister for Planning, on the recommendation of the Heritage Council, to grant exemptions for certain activities which would otherwise require approval under the NSW Heritage Act. There are two types of exemptions which can apply to a heritage item listed on the State Heritage Register:

1.   Standard exemptions for all items on the State Heritage Register. Typical activities that are exempted include building maintenance, minor repairs, alterations to certain interiors or areas and change of use.

2.   Site specific exemptions for a particular heritage item can be approved by the Minister on the recommendation of the Heritage Council. This could include specific agreed works that would be deemed to be more than minor repairs or building maintenance.

Options:

Council has three options available relating to this issue:

1.   Adopt the recommendation of this report.

Comment: This option will provide an effective means to preserve important heritage sites in the Coffs Harbour LGA.

2.   Reject the recommendation, and resolve to proceed with a different course of action.

Comment:  No alternative proposal (and implications) has been considered in this report.

3.   Resolve not to proceed with the PP or pursue State Heritage listing.

Comment: Pursuing this option will mean that important heritage sites in the Coffs Harbour LGA remain unprotected from redevelopment pressure.

This report recommends that Council pursue option one as outlined above.

Sustainability Assessment:

•     Environment

The findings and recommendations contained in this report will not adversely impact on threatened species, populations, or ecological communities.

•     Social

Heritage items provide first-hand information about how Coffs Harbour has developed, who played a part in its development, how they lived their lives and how they built their living environment.  These items form a part of Coffs Harbour’s built heritage and are, therefore, deemed worthy of passing on to future generations. Acknowledging significant items, and undertaking an appropriate level of consideration, will ensure that any development of the land is undertaken in a socially responsible manner.

•     Civic Leadership

The recommendations contained in this Planning Proposal seek to implement appropriate and relevant strategies of the MyCoffs Community Strategic Plan, including:

Strategy - We undertake development that is environmentally, socially and economically responsible - (C1.2)

Outcome - local heritage is protected and the stories behind it shared.

Identification of the region’s unique heritage helps to develop and maintain community pride and well-being.  Heritage is one of the attributes that enables communities to retain their physical links with the past. 

•     Economic – Broader Economic Implications

Heritage items can readily be promoted and become an integral component of local business attraction.  An example being the Sawtell Heritage Conservation Area which continues to attract niche businesses such as restaurants and coffee shops that are drawn to the unique environment and ambience that this area provides.  This has the potential to have a positive impact in terms of broader economic implications for Council and the wider community. It is also worth noting that items on the State Heritage Register are able to apply for funding from the State Government that is not usually available to locally heritage listed places.

•     Economic - Delivery Program/Operational Plan Implications

This process is being resourced by internal staff with no additional resource required.

Risk Analysis:

The preparation of the Heritage Study 2015 has already involved community engagement.  The PP and any investigations by the State Government to initiate a State Heritage listing process will also be subjected to further community consultation prior to any final decisions being made.

Consultation:

Council staff wrote to all landowners and in some cases followed up letters with phone calls and emails in order to obtain opinion on the issue. Landowner responses (and non-responses) included:

-       The Big Banana – landowner not in favour of Local or State Heritage listing;

-       The former Forestry administration building – landowner not in favour of Local Heritage listing;

-       The first Sikh temple – landowner is in favour of Local or State Heritage listing;

-       The Guru Nanak Sikh temple – landowner not in favour of Local or State Heritage listing;

-       The Windmill Restaurant – no formal response to all communication on the issue;

-       Arrawarra fish traps – no formal response from landowners to potential State Heritage listing (Department of Industry – Crown Lands and Water / Coffs Coast Regional Park). Aboriginal stakeholders (Coffs Harbour and District Local Aboriginal Land Council and Garby Elders) are in favour of State Heritage listing;

-       Coffs Harbour timber jetty – no formal response from landowners to potential State Heritage listing (Department of Industry – Crown Lands and Water / Coffs Coast Regional Park); and

-       Timms timber mill, Ulong – landowner is in favour of State Heritage listing.

Further opportunities for consultation with landowners would be available during any Local and/or State Heritage listing process. 

Related Policy, Precedents and / or Statutory Requirements:

The following policies and statutory documents have been considered in the preparation of this report:

-     Coffs Harbour Local Environmental Plan 2013;

-     North Coast Regional Plan 2017;

-     State Environmental Planning Policies (SEPPs);

-     Section 9.1 Ministerial Directions;

-     Environmental Planning and Assessment (EP&A) Act 1979 and Regulations;

-     NSW Heritage Act 1977;

-     Local Government Act 1993;

-     Coffs Harbour City Council Heritage Strategy; and

-     MyCoffs Community Strategic Plan.

Implementation Date / Priority:

Should Council resolve to support a PP, the timeframe for completion is governed by the EP&A Act 1979, and will be determined by NSW DPE in accordance with a Gateway Determination. The anticipated overall projected timeline is summarised in the PP (Attachment 1).

Listing on the State Heritage Register is undertaken by the Heritage Division of NSW OEH and is subject to their statutory timeframes and processes.

Conclusion:

This report has provided Council with:

-       a recommendation to endorse a Planning Proposal that seeks to update Schedule 5 (Environmental Heritage) of Coffs Harbour LEP 2013 to include five items of Local Heritage significance (Attachment 1);

-       the results of further heritage analysis of those sites identified by the Heritage Study 2015 as being of potential State Heritage significance, as described in this report; and

-       a recommendation to refer nominations of the potential State Heritage significant items to NSW OEH for evaluation (Attachment 2).

Council and the community will benefit from the progression of these items of heritage significance as it will help to promote the region’s unique environmental heritage and provide a resource that helps to ensure that appropriate sites of unique environmental heritage are conserved and celebrated for the benefit of future generations.

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


SC18/15       Development Application No. 0449/18 - Seniors Housing (51 Self-Contained Dwellings & Associated Facilities) - Lot 732 DP 1148072, 3 Marian Place, Toormina

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/15   Development Application 0449/18 - Section 4.15

ATT2  SC18/15   Development Application 0449/18 - Proposed Plans

ATT3  SC18/15   Development Application 0449/18 - Draft Conditions

ATT4  SC18/15   CONFIDENTIAL          Development Application 0449/18 - Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

This report provides an assessment of Development Application 0449/18 for Seniors Housing (51 self-contained dwellings & associated facilities) at Lot 732 DP 1148072, 3 Marian Place, Toormina. The development proposes variation to the height limit specified under clause 40(4)(a) of State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004.

Accordingly, this matter is reported to Council for determination in accordance with Planning Circular “PS 18-003” dated 21 February, 2018 issued by the NSW Department Planning and Environment, as the proposal incorporates a variation greater than 10% to the specified standard. 

 

Recommendation:

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the height limit under clause 40(4)(a) of State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004 in this particular case.

2.       Approve Development Application No. 0449/18 for Seniors Housing - (51 self-contained dwellings & associated facilities) at Lot 732 DP 1148072, 3 Marian Place, Toormina, subject to the conditions provided in Attachment 3.

3.       Advise persons who made a submission on Development Application No. 0449/18 of Council’s decision.

 

REPORT:

Applicant:

Sawtell Catholic Care of the Aged

Land:

Lot 732 DP 1148072, 3 Marian Place, Toormina

Zone:

R2 Low Density Residential

Description:

Seniors Housing - (51 Self-Contained dwellings & associated facilities)

 

Description of Item:

The site is identified as Lot 732 DP 1148072, 3 Marian Place, Toormina.  It currently contains aged care accommodation (178 villas plus a 101 bed nursing home).  There are also associated facilities such as administration offices, chapel and recreation centre on the site. 

The site is zoned R2 Low Density Residential pursuant to Coffs Harbour Local Environmental Plan 2013.  It is located close to residential properties and the zoned business area of Toormina. The site has frontage to both Marian Place and Toormina Road.

The proposal comprises construction of 51 self contained seniors housing units plus car parking and associated administration offices.

Issues:

This application proposes a variation to the height limit development standard specified in clause 40(4)(a) of State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004.  The proposal will cause the development to exceed the 8m height control that applies to this type of development.  The proposed building height is 9.5m at its highest point on the northern section of the building.

This matter is therefore reported to Council due to this proposed variation being greater than 10% in accordance with Council’s adopted policy.

Assessment of the relevant issues is detailed within Attachment 1 of this report.

Options:

1.   Adopt the recommendation thereby granting consent to the application, subject to conditions.

2.   Reject the recommendation and list reasons for refusal of the application.

Sustainability Assessment:

•     Environment

The proposed development will not result in any significant environmental impacts in the locality.

•     Social

The proposed development will not result in any significant adverse social impacts in the locality.

•     Civic Leadership

Council has a statutory role in assessment of development applications in accordance with the Environmental Planning and Assessment Act and Regulations. This report and the recommendation will assist Council in carrying out this role.

•     Economic – Broader Economic Implications

There are no broader economic implications resulting from the proposed development.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program / Operational Plan resulting from the proposal.

Risk Analysis:

It is considered that approval of the development application as recommended does not pose a significant risk to Council.

Consultation:

The application was publicly advertised and notified to adjoining landowners between 14 December 2017 and 8 January 2018. A total of 2 submissions were received during the public exhibition period.

A copy of the submissions is a confidential attachment to this report (Attachment 4) as the submissions may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    State Environmental Planning Policy No. 71 – Coastal Protection;

-    State Environmental Planning Policy (Housing for Seniors or People with a Disability);

-    State Environmental Planning Policy (Vegetation in Non-Rural Areas) 2017;

-    State Environmental Planning Policy No. 55 – Remediation of Land;

-    Coffs Harbour Local Environmental Plan 2013;

-    Coffs Harbour Development Control Plan 2015;

Each of these statutory instruments is considered in detail within Attachment 1 of this report.

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of conditions.

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


SI18/09         Coffs Creek Remediation Project

Author:                        Director Sustainable Infrastructure

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SI18/09     e-mail DPI Coffs Creek Dredging  

 

Executive Summary

The purpose of this Report is to provide information to Councillors regarding the status and future intent of the Coffs Creek Remediation Project. This Report and the Coffs Creek Remediation Project are a direct outcome of NOM 17/03 Coffs Creek Remediation in which Council resolved to receive a report which provided an implementation plan for the general remediation of Coffs Creek.

This report proposes that the Coffs Creek Remediation Project should comprise six sub-projects as follows:

·    the Upgrade of Retaining Wall North Creek Entrance Sub-Project;

·    the Open Space Upgrades to Saltwater Park;

·    the Upgrade of the Boat Ramp at Edgar Street;

·    the Upper Catchment Remediation Works;

·    the Extension and Upgrade of the Retaining Wall and Walkway adjacent Dolphin Marine Magic; and,

·    the Development and Execution of the Coffs Creek Stormwater Operations Plan.

Additionally this Report discusses the potential of two additional bodies of work related to Coffs Creek, being:

a.   The potential dredging of the lower reaches of the Creek to create deep water recreational amenity areas; and

 

b.   The potential removal of the roadway under the existing road and rail bridges to widen the neck of the Creek at that point.

 

 

Recommendation:

That Council:

1.       Note the scope of the Coffs Creek Remediation Project and its six constituent sub-projects.

 

2.       Note that four (4) of the sub-projects have been proposed for inclusion in the Draft 2018/19 Operational Plan and Draft Budget for direct funding, being:

a.    Open Space Enhancements to Saltwater Park;

b.    Upgrade to the Boat Ramp at Edgar Street;

c.    Upper Catchment Remediation Works; and,

d.    Extension and Upgrade of the Retaining Wall and Walkway adjacent Dolphin Marine Magic.

 

3.       Note that two (2) of the sub-projects have been proposed for inclusion in the Draft 2018/19 Operational Plan for grant funding, being:

a.    Upgrade of Retaining Wall North Creek Entrance Sub-Project; and,

b.    Development and Execution of the Coffs Creek Stormwater Operations Plan.

 

4.       Note the advice given for two other potential projects being:

a.    The dredging of the lower reaches of Coffs Creek, and

b.    The removal of the roadway and the widening of Coffs Creek under the road and rail bridges.

 

Report

Description of Item:

Since the resolution of NOM 17/03 at the Ordinary Meeting of the 23 Feb 2017 a project now referred to as the Coffs Creek Remediation Project has evolved. The project is a comprehensive collection of sub-projects which align with the finer guidance contained in the Resolution below:

The Resolution of NOM 17/03 provided guidance that the Coffs Creek Remediation Project should address the following aspects:

1.   Consideration of the actions identified in the adopted Coffs Creek Estuary Coastal Zone Management Plan in the context of how these actions can achieve long term solutions to issues relating to low water depth, poor water quality and poor water flow and other related matters;

2.   Consideration of funding options associated with the development of an implementation plan, such that ideally Council has a “spade ready” plan for remediation works available by January 2018, thus enabling inclusion in Council’s future Delivery Program;

3.   Ideally, the implementation plan will provide increased opportunities for recreational water activities and must provide solutions that are environmentally responsible, sustainable and utilise modern engineering solutions."

 

This report identifies that the estimated total delivery cost of the works required for the six sub-projects is $2,385,000. Of that amount a total of $540,000 has been has been proposed for inclusion in the 2018/19 Draft Operational Plan and Draft Budget for Council’s future consideration in June 2018. An additional $245,000 is also pending in two previously submitted grant applications.

The remaining $1,845,000 in delivery cost is currently dependent upon future successful grant applications.

Each sub-project of the Coffs Creek Remediation Project, its value, and its current status, is described below:

1.   The Upgrade of North Retaining Wall at the Creek Entrance

 

Scope of the Sub-Project: Create a new stepped wall on the northern side lower reach of Coffs Creek adjacent the Park Beach Reserve.

 

Objective of the Sub-Project: To remediate a potential public trip/fall hazard, to enhance recreational accessibility, to facilitate creek to ocean interface and flows, and to protect the bank from erosion.

 

Funding Requirement and Sources: The value of the design and investigation phase is estimated to be $125,000. Dependent upon the design output, the estimated value of the construction works is likely to be in the vicinity of $1,000,000.

 

Grant opportunities became available earlier this year from the Office of Environment and Heritage through their Coastal and Estuary Grants Program. A grant submission for $125,000 to fund the investigation and design phase of the Project was lodged on 29 January 2018. Notification of the result is still pending. If the grant submission is successful, the funding will provide a ‘Spade Ready’ project for further grant applications for a potential $1,000,000 construction phase.

 

CZMP Alignment: This project is listed with a high priority in the Coffs Creek Estuary CZMP.

 

Delivery Program, Operational Plan and Budget: This project will need to be included in the Draft 2018/19 Operational Plan as an unfunded priority (ie. subject to grants).

 

2.   Coffs Creek Stormwater Management Operations Plan:

 

Scope of the Sub Project: Several significant stormwater outlets currently deliver stormwater into Coffs Creek. The outlets are not designed to play any role in the treatment of the stormwater quality. The individual functioning of many outlets is currently compromised by sediment build up and mangrove incursion.

 

This project will develop the Coffs Creek Stormwater Management Operational Plan (CCSMOP). The CCSMOP will clearly identify the adaptive strategies and designs for the maintenance and upgrade of existing stormwater infrastructure along Coffs Creek in the context of future coastal inundation and flooding risk. By integrating with the existing documents listed above, the CCSMOP will clearly identify the management needs for existing stormwater infrastructure along the creek and provide clear design guidance that minimises flooding risk whilst also improving the ecological integrity and water quality of the estuary.

 

Discussion with the relevant external approval bodies has indicated that a single document (ie. a ‘Coffs Creek Stormwater Operations Plan’) is required to progress this Sub-Project. The single document must synthesise and bring together information from the following existing documents:

 

·    Urban Stormwater Management Plan (2000),

·    Coffs Creek Hydrology Study,

·    Coffs Harbour Coastal Zone Management Plan (2013) and

·    Coffs Creek Estuary Coastal Zone Management Plan (2015),

 

The CCSMOP will be the primary enabling document for the external approvals which will be required to successfully execute the identified works.

 

Objective of the Project: The program of works (with their required environmental approvals) will enhance water quality in Coffs Creek by the incorporation of Gross Pollutant Traps and will ensure that the drainage systems work optimally, especially during heavy rainfall events, and reduce local flooding issues.

 

Funding Requirement and Sources: The cost to develop the CCSMOP, and to gain the environmental approvals the works will require has been assessed at $120,000. The cost to execute the approved works may ultimately vary based on the actual outcome of the future environmental impact studies but are expected to be in the order of $600,000 initially. The Project is scalable and may be easily extended beyond the initial scope dependent upon the availability of future funding sources.

 

Grant opportunities became available from the Office of Environment and Heritage, through their Coastal and Estuary Grants Program. A grant submission for $120,000 to fund the development of the CCSOP and gain the environmental approvals was lodged on 29 January 2018. If the grant submission is successful, the investigation and design phase will provide a ‘Spade Ready’ project for further Grant Applications for CCSMOP construction phase/s.

 

CZMP Alignment: This project is listed with a high priority in the Coffs Creek Estuary CZMP.

 

Delivery Program, Operational Plan and Budget: This project will need to be included in the Draft 2018/19 Operational Plan as an unfunded priority (ie. grant dependent).

 

3.   Saltwater Park Sub Project:

 

Scope of the Sub Project: Construction of an accessible jetty and launching ramp; renewed and relocated amenities building; new playground; new parking

Objective of the Sub Project: The objective of this sub project is the recreational enhancement of a well situated but underutilised area of the Coffs Creek open space.

 

Funding Requirement and Sources: This sub project has a total cost of $485,000 and has been recommended for inclusion for funding in the Draft 2018/19 and 2019/20 Operational Plans as follows:

 

a.   Upgrade the existing jetty at Saltwater Park and construct a disabled launching facility for canoes and kayaks, as well as connecting pathways, to allow inclusion and to enhance the recreational amenity of the area. Value of works to be undertaken $180,000 (Successfully grant funded and currently underway).

 

b.   Construct a new amenities block at Saltwater Park to provide an upgraded facility and reduce the unsociable behaviour that occurs in the area. Work will ensure inclusion for all abilities. Value of the upgrade $160,000 (sourced from SRV)

 

c.   Construction of a new playground at Saltwater Park to provide a valuable recreational resource for families. Value of work $55,000 (sourced from SRV)

 

d.   Provide new parking facilities at Saltwater Park:

New entrance and upgraded parking area and bollard area ($50,000 sourced from SRV)

Construct long vehicle parking spaces adjacent to Saltwater Park to allow caravan parking for short visits. ($40,000 sourced from SRV)

 

CZMP Alignment: This project will enhance both recreational water activities such as non-powered boating, fishing and swimming, as well as general recreation for families and people with a disability and is envisaged work under the Coffs Creek Estuary CZMP.

 

Delivery Program, Operational Plan and Budget: This project has been included in the Draft 2018/19 and future 19/20 Operational Plans.

 

4.   Edgar Street Boat Ramp Sub Project

 

Scope of the Sub Project: Upgrade the boat Ramp at the end of Edgar Street to allow for increased recreational use by small unpowered craft, fishing and swimming.

 

Objective of the Sub Project: To provide upgraded, more convenient and safer access to Coffs Creek for small boats.

 

Funding Requirement and Source: This Sub Project has a total cost of $25,000 and has been included for funding in the Draft 2018/19 Operational Plan.

 

CZMP Alignment: This project will enhance recreational water activities such as small boating activities and fishing and is envisaged work under the Coffs Creek Estuary CZMP.

 

Delivery Program, Operational Plan and Budget: This project has been included in the Draft 2018/19 Budget.

 

5.   Dolphin Marine Magic Retaining Wall Sub Project

 

Scope of the Sub Project: Extend and upgrade the retaining wall and walkway on the creek bank adjacent the Dolphin Marine Magic. Value of Work $15,000

 

Objective of the Sub Project: Enhance recreational water activities by providing better access to the section of Coffs Creek adjacent to Dolphin Marine Magic, and to provide bank erosion protection so that the area can be enjoyed into the future.

 

Funding Requirement and Source: This Sub Project has a total cost of $15,000 and has been proposed for inclusion in the Draft 2018/19 Operational Plan and Budget.

 

CZMP Alignment: This project is listed with a High Priority in the Coffs Creek Estuary CZMP.

 

6.   Upper Catchment Remediation Works Sub Project

 

Scope of the Sub Project: Continued work on the upper catchments of Coffs Creek for the management of rural land use, and revegetation of creek banks, to enhance water quality.

 

Objective of the Sub Project: Undertake riparian rehabilitation works in the upper catchment to address degraded and modified water courses and to create wildlife corridors connecting the lower estuary to the upper ranges. This will improve the natural environment in the upper catchment, therefore enhancing water quality.

 

Funding Requirement and Source: This Sub Project has a total annual cost of $15,000 and has been proposed for inclusion in the Draft 2018/19 Operational Plan and Budget.

 

CZMP Alignment: These works are listed with a High priority in the Coffs Creek Estuary MP.

Issues:

Two further cost-significant potential projects have been assessed for viability during the scoping phase for the Coffs Creek Remediation Project:

 

The potential dredging of the lower reaches of the Creek to create deep water recreational amenity areas

This potential project was last attempted in 2010 when approximately 3000 to 4000 m3 of sand was removed from the northern channel of the Creek located at the near west of the rail bridge.

 

The material was placed along Park Beach as replenishment stock. The work resulted in an increased recreational benefit by creating a 10m wide deeper water channel which remained navigable by small craft during low tide periods. The benefit was relatively short-lived as natural ocean processes progressively replaced the removed material and the channel was no longer navigable after a period of some years.

 

As a potential mechanism to improve flooding and/or water quality the Coffs Creek Estuary MP does not recommend dredging the estuary. The CZMP assesses that dredging will have minimal impact on improving flushing or reducing flood levels. This assessment is based on previous flood studies and a specific hydraulic study undertaken as part of the CZMP process. The CZMP long term data analysis indicates there is a recurring and cyclical pattern of sand filling in the estuary and then getting ‘flushed out’ with no long-term trend of infilling. That is, the CZMP envisages that the very shallow shoals which generally occur at low tide is the natural long term ecological state of Coffs Creek near the mouth.

 

In regard to the impact of dredging the estuary to reduce flood levels, the Coffs Creek Floodplain Risk Management Study investigated a scenario of dredging 40,000m³ of sand. The study concluded the maximum flood level reduction in a 1 in 100 year flood is 0.10m immediately upstream of the area to be dredged. This benefit reduces upstream, and by the existing Pacific Highway the benefit is limited to only 0.01m (10mm) (Bewsher Consulting, 2005b:81). The study did not recommend the adoption of dredging as a floodplain management measure. [Referenced from Section 5.2.8 of Estuary Condition Study of CZMP].

 

In terms of potential recreational improvements to canoeing and swimming which may also result from dredging, the CZMP assesses such improvements would be short-lived and costly. The CZMP assesses that dredged areas would be naturally filled with sand within an approximate two year timeframe under normal conditions, and potentially sooner depending on ocean conditions.

 

Despite the above information discussions regarding future potential approval of further dredging for recreational enhancement of the Creek have been conducted with DPI Marine Parks (an Authority Permit to conduct dredging would be required from DPI Marine Parks).

 

The response from DPI (refer attachment 1) has not been positive. We are advised by DPI that Coffs Creek legislatively forms a part of the Habitat Protection Zone of the Solitary Islands Marine Park. Dredging within a Habitat Protection Zone is an allowable activity under the Marine Estate legislation but only if it is conducted for one or more of the specific purposes of: “research, environmental protection, public health, traditional use or public safety purposes, or if the activity is ecologically sustainable and does not have a significant impact on fish populations within the zone or on any other animals, plants or habitats.”

 

DPI advises that dredging for amenity/recreational improvement purposes does not appear to fit with any of the allowable purposes under the legislation. As a consequence it is assessed that this project is unlikely to be viable in that it will not gain the required DPI approvals to proceed.

 

The potential removal of the roadway under the existing railway bridge to widen the neck of the Creek at that point.

The CZMP (para 5.2.8.4) provides the following advice regarding the widening of Coffs Creek under the existing road and rail bridges:

5.2.8.4 Widening the Orlando Street and railway bridges

The flood study assessed the flood benefits of widening the bridges in response to community concerns that the bridges were forming a barrier to floodwater escaping to the ocean and acting to trap sand and silt on the upstream side of the bridges, further hindering the escape of floodwater to the ocean.  The proposal involved increasing the width of the road bridge to about 80m and opening the waterway area beneath both bridges, including some local dredging.

The study concluded that under elevated storm tide conditions the maximum reduction in the 100 year flood upstream of Orlando Street is limited to 0.04m, and by Grafton Street no reduction in flood levels is evident.  Flood behaviour under normal tide conditions was also considered with greater flood level reductions evident under these conditions.  The maximum reduction in the 100 year flood upstream of Orlando Street was 0.32m, reducing to 0.02 at Grafton Street and 0.01 at Scarba Street.  This option provides limited flood benefits in the lower creek under normal tide conditions, and negligible benefits for assumed storm tide conditions.  It also has high capital cost and is not recommended as a flood mitigation option (Bewsher Consulting, 2005b:77).

This report recommends that the widening of the Creek neck under the bridges not be pursued if the intent is to mitigate flooding impacts upstream as the assessed effect is negligible. The view above however is primarily given from flooding perspective and does not necessarily address itself to the potential impacts, either detrimental or positive, on Creek water flows under normal conditions. There is no available study or data to indicate whether widening the Creek under the bridges might generate a positive cost benefit ratio in terms of recreation or amenity improvements.

Such a research investigation and report could be conducted but it is not currently envisaged within the existing Delivery Program or the Draft 18/19 Operational Plan.

Options:

This Coffs Creek Remediation Project is an established project and is currently underway. This is a for note report.

 

1.       Council may adopt the recommendation and note the report. The project will proceed as is described in this report. That is, several of the sub-projects are funded (dependent upon the adoption of the current Draft Operational Plan and Budget) and will be conducted in due course. Other sub-projects are grant funded and the timing of their delivery will be dependent upon grant application outcomes.

 

2.       Council may amend the report in terms of delivery timing and project content. This course of action may impose operating deficits to the existing or current draft budgets.

Sustainability Assessment:

•     Environment

All listed sub-projects will be conducted in accordance with Council’s existing project methodologies which require appropriate environmental risks are identified and mitigated or controlled. The body of work by the project is heavily predicated on environmental improvements which are envisaged in the Coffs Creek CZMP.

•     Social

The Project includes a significant weighting towards the establishment of recreational and amenity improvements in and around the Creek.

•     Civic Leadership

The project is a demonstration of the organisation’s commitment to appropriate safeguarding of critical environmental assets whilst enhancing public access and amenity.

•     Economic – Broader Economic Implications

The project works recommended in this report will enhance the amenity and accessibility of a significant public recreational asset which enhances the attractiveness of Coffs Harbour as a tourism destination.

•     Economic - Delivery Program/Operational Plan Implications

Beyond the funding implications which have already been recommended for inclusion via the Draft 2018/19 Budget there are no further implications as the sub-projects are grant dependent.

Risk Analysis:

All sub-project elements recommended within this report will be conducted under existing project management processes which require the identification, assessment and control of all identified risks.

Consultation:

The works recommended in this report have been subject to appropriate consultation via the MyCoffs community consultation process and the CCCZMP consultation processes.

Related Policy, Precedents and / or Statutory Requirements:

N/A

Implementation Date / Priority:

Elements of this project are already underway and will continue dependent upon the resolutions of Council.

Conclusion:

This report recommends that Council note the continuation of the Coffs Creek Remediation Project and its six constituent sub-projects as listed in the report. The recommendation will enable such continuing action to occur.

 


PDF Creator


 

PDF Creator


SI18/10         Endorsement of Significant Projects

Author:                        Director Sustainable Infrastructure

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

Council has requested, via the Executive Performance Process that the organisation provide:

 

“Four (4) Spade Ready projects which could be pursued if suitable funding

opportunities become available, such that these projects can be

presented to Council for review.”

 

A report on the matter was provided for Councillor consideration at the Ordinary Meeting of 8th March 2018. Upon considering that report Council resolved to await the outcome of a workshop before proceeding further. A workshop was subsequently held on the 21st March 2018 and this amended report is now produced for further Councillor consideration.

 

In accordance with Council’s guidance previously given on the matter, this report now provides a staff-prioritised list of eight (8) projects and costs for Council’s further consideration and endorsement or otherwise.

 

Briefly, the potential projects listed in this report are consistent with Council’s guidance regarding their fitness for the purpose of supporting grant submissions. The body of this report provides individual analyses of eight (8) separate projects which includes the strength of their individual alignments with potential funding streams, and their alignment with existing Delivery Program documents.

 

Additionally, available funding sources have been identified for four (4) of the eight projects. Those four projects have been raised to the top of the priority listing on that basis.

 

 

Recommendation:

That Council:

1.       Endorse that Projects numbered:

·    1.   J4S Stage 5 (Carpark);

·    2.   J4S Stage 6 (Open Space Embellishment); and

·    3.   NCRBG Glasshouse;

should be brought to CTP Level 2 (ready to construct) readiness as funding for that purpose is immediately available.

2.       Endorse that Project numbered 4. Woolgoolga Beach Reserve Masterplan should be brought to CTP Level 1 (ready for grant submission) readiness as funding for that purpose is immediately available.

3.       Endorse that Projects numbered:

·    5.    Arrawarra Reserve Project;

·    6.    Woolgoolga Whale Trail Project;

·    7.    Jetty Memorial Theatre Project; and,

·    8.    Brelsford Park Masterplan Project;

should be brought to CTP Level 1 (ready for grant submission) readiness, in the order in which they are presented, as and when further funds for that purpose become available.

4.       Receive a further report, as expeditiously as possible, for the purpose of formalising the amounts identified to bring Projects numbered: 1, 2, and 3  to CTP (2) readiness; and Project numbered 4 to CTP (1) readiness.

5.       Receive further reports, as further funding sources are identified, for the purpose of voting the amounts identified to bring Projects 5, 6, 7 and 8 to CTP (1) readiness.

 

Report

Description of Item:

This report has resulted from the issuing, by Council, of an Executive Performance Measure requiring the identification of four (4) projects which can be brought to ‘shovel ready’ status in order that future external funding opportunities may be garnered.

 

A staff process, supported by a councillor workshop has been conducted to identify and recommend potential projects which are suitable for Council’s stated purpose. A significant number of projects were assessed and analysed for relevance. That detailed process has led to a final list of eight (8) projects which are provided here for Council’s consideration and endorsement.

 

This report requests that Council now consider the eight (8) projects with the intention of bringing those eight (8) projects to ‘shovel ready’ status as expeditiously as possible, in preparation for follow up grant submissions as and when the grant opportunities arise in the future.

 

Once the projects are resolved by Council an accelerated process of investigation, design and consultation will commence with the intention of having the projects sequentially achieve ‘shovel ready’ status by the earliest possible time.

 

As each project achieves shovel ready status a pursuit of suitable funding opportunities can begin with a view to commencing construction of the four projects at the earliest possible opportunity.

 

Staff have sought to ensure all projects are internally consistent with the MyCoffs Community Strategic Plan, Council’s existing Delivery Program (DP), and potential external funding streams. It is important to note that in the case of three of the eight projects offered here for Council’s review, the existing linkages between Council’s existing DP and each of the eight projects is rated as ‘weak’.

 

This situation does not preclude Councillors from endorsing any of those particular projects. Council will have an opportunity in the near future to strengthen the required Project-Delivery Program link, if necessary, by adding the selected Project to the existing DP as an ‘unfunded’ item.

 

Procedurally, those projects may be incorporated as additions into the DP draft version for public exhibition. Conversely, the projects may be adopted by Council in the final version of the DP during the June round of meetings. Best practice would recommend the former course is the most appropriate due to its transparency.

 


 

‘Cost to Construct’ Information

A Preliminary Estimate of the ‘Cost to Construct’ is provided for each project. The ‘Cost to Construct’ estimate will be further refined during the Detailed Design Phase for that project, but at this point in time provides a guide to the probable quantum and scale of any external grant bid which might result from Council’s selection of that particular project. Given that no detailed design information for the eight projects is currently available, the Cost to Construct Estimates given below should be expected to be accurate to within +/- 25 to 35%.

 

‘Cost To Prepare’ Information

The analysis for each project provided below also includes two different Cost to Prepare (CTP) estimates for each project.

 

CTP (1) is defined as the estimated cost to achieve the minimum level of preparedness for each project which is sufficient to support a grant submission. If a project is prepared to CPT (1) level it is not ready to build as it is still required to undergo a detailed design phase. If a grant is received for a project which is prepared to CTP (1) level then it should be expected that there would be a potential 6 month delay before the construction phase could start.

 

CTP (2) is defined as the estimated cost to achieve a fully-fledged set of Detailed Designs and a Prepared Tender document package for a project. Importantly, if a project is prepared to CTP (2) status it is essentially ready to begin the construction phase as soon as grant funding is received.

 

Other Key Differences between Costs to Prepare CTP (1) and CTP (2)

 

·    COST: The costs to achieve CTP (2) status for any given project will be greater than the costs to achieve CTP (1) status for any given project. The greater cost of CTP (2) is simply a factor of the significantly heavier resource commitment which is required to develop a Detailed Design vs the lighter resource commitment which is required to complete the more simple body of work represented by CTP (1).

 

·    TIME: The time to achieve CTP (2) status for any given project will be greater than the time required to achieve CTP (1) status. This is a factor of the more finalised and detailed nature of the documented outcome of CTP (2).

 

·    QUALITY: The qualitative output of CTP (2) is greater than that of CTP(1) as a consequence of the more detailed analysis which is required for CTP (2) status. This difference is best reflected in the fact that the quantity surveyed (QS) estimated cost to build a CTP(2) level project will generally be more accurate (expect +/- 5% to 10%) than the QS for a CTP(1) level project (expect +/- 25% to 35%).

Issues:

The eight (8) recommended projects are presented here in what staff have assessed is the optimal order of priority. The prioritisation primarily reflects the availability of funding sources that have been identified since the recent Councillor Workshop:

 

1.   JETTY FORESHORES STAGES 5 – Car Park.

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$10,000

$50,000

$900,000

 

 

 

 

 

Running Total of CTP Costs

$10,000

$50,000

 

 

Project Objective: The objective of this project envisage the removal of the small triangular carpark at the north of the northern break wall and its extension and replacement to the west of its current location with a new formalised, lighted and security enhanced car park for 100+ spaces which are appropriately pedestrian-linked to the Marina, J4S 2-4 area, and the Yacht Club.

 

Community Strategic Plan and Delivery Program Alignment: Yes, this project has a strong alignment with the existing IP&R Framework documents. NOTE: Sufficient Funding to support achievement of CTP (2) is immediately available within existing J4S budgets.

 

Funding Alignment: This project is strongly aligned with the potential funding source represented by the Stronger Country Communities Fund – ‘this fund delivers crucial local infrastructure to improve the quality of life of people living in regional NSW. Funding is provided to local projects such as parks, community halls, playgrounds and amenities blocks.

 

 

2.   JETTY FORESHORES STAGE 6 – Open Space Embellishment.

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$60,000

$300,000

$6,500,000

 

 

 

 

 

Running Total of CTP Costs

$70,000

$350,000

 

 

Project Objective: The objective of this project is the enhancement of the public open space which lies east of Jordan Esplanade and which runs south from the Jetty structure to the southern corner of the Jetty Beach. The enhancement types which are envisaged are consistent with those already established in the recently completed J4S Stages 2-4 but do not involve any coastal edge hardening work as was undertaken along the concrete step and ramp area near the Yacht Club.

 

Community Strategic Plan and Delivery Program Alignment: Yes, this project has a strong alignment with the existing IP&R Framework documents. NOTE: Sufficient Funding to support achievement of CTP (2) is immediately available within existing J4S budgets.

 

Funding Alignment: This project is strongly aligned with the potential funding source represented by the Stronger Country Communities Fund – ‘this fund delivers crucial local infrastructure to improve the quality of life of people living in regional NSW. Funding is provided to local projects such as parks, community halls, playgrounds and amenities blocks.

 

Preliminary Budget Estimate to Bring to Shovel Readiness: As an indication, the design cost for the J4S stages 2-4 was $246,000 for a $9 million project. There are economies of scale for a large project, which would be approximately 5% of the total cost - that is $300,000.

 

 

3.   NORTH COAST REGIONAL BOTANIC GARDEN GLASSHOUSE PROJECT

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$15,000

$45,000

$800,000

 

 

 

 

 

Running Total of CTP Costs

$85,000

$395,000

 

 

Project Objective: The objective of this project is to build a replacement for the previous Botanic Garden Glasshouse which recently reached the end of its structural life and has been demolished. The replacement structure is intended to be a centrepiece installation which operates to enhance the attractiveness of the high profile Regional Botanic Garden and to provide a wider range of public amenity and uses beyond the central use as a green house.

 

Community Strategic Plan and Delivery Program Alignment: Yes, this Project has a strong alignment with the existing IP&R Framework documents and is included and part budgeted in the existing Delivery Program. NOTE: Sufficient Funding to support achievement of CTP (2) is immediately available within existing NCRBG budgets.

 

Council will have formal opportunity to consider that action during the Operational Plan and Budget briefing in Mid-March. Any project selected from this list that is not currently specifically identified within the DP can be added to the existing DP as an unfunded item at that time.

 

Funding Alignment: Notwithstanding the weak DP alignment described above, this project is strongly aligned with the potential funding source represented by the Stronger Country Communities Fund – ‘this fund delivers crucial local infrastructure to improve the quality of life of people living in regional NSW. Funding is provided to local projects such as parks, community halls, playgrounds and amenities blocks.’

 

 

4.   WOOLGOOLGA BEACH RESERVE COMMUNITY INFRASTRUCTURE IMPROVEMENT PROGRAM

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$60,000

$210,000

$3,500,000

 

 

 

 

 

Running Total of CTP Costs

$145,000

$605,000

 

 

Project Objective: The objective of this Project is to conduct works in line with the adopted Plan of Management for the Reserve including a playground, amenities and shelters. A concept for the public open space is currently being undertaken and will include community consultation.

 

Community Strategic Plan and Delivery Program Alignment: Yes, this Project has a strong alignment with the existing IP&R Framework documents. NOTE: Sufficient Funding to support achievement of CTP (1) is immediately available within existing budgets.

 

Funding Alignment: This project is strongly aligned with the potential funding source represented by the Stronger Country Communities Fund – ‘this fund delivers crucial local infrastructure to improve the quality of life of people living in regional NSW. Funding is provided to local projects such as parks, community halls, playgrounds and amenities blocks.’$60,000 already committed for detailed design of initial elements.

 

 

5.   ARRAWARRA RESERVE PROJECT

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$5,000

$36,000

$450,000

 

 

 

 

 

Running Total of CTP Costs

$150,000

$641,000

 

 

Project Objective: The objective of this project is to complete Zone 2 and Zone 5 of the works for the adopted Arrawarra Reserve Masterplan on Regional Park land. This is a collaborative project managed by the Regional Park Trust Board and Council. Zones 2 and 5 are the park entry and educational place with cultural art elements included in the design.

 

Community Strategic Plan and Delivery Program Alignment: No, this project has a weak alignment with the existing IP&R Framework documents and would consequently require a change to the existing Delivery Program. NOTE: No funding source to support achievement of CTP (1) or (2) has been identified at this stage.

 

Council will have formal opportunity to consider that action during the Operational Plan and Budget briefing in Mid-March. Any project selected from this list that is not currently specifically identified within the DP can be added to the existing DP as an unfunded item at that time.

 

Funding Alignment: Notwithstanding the weak DP alignment described above, this project is strongly aligned with the potential funding source represented by the Regional Cultural Fund - “To deliver investment to support bold and exciting regional arts and culture. This fund will encourage the rich diversity of the regions, build tourism potential and support young people”.

 

 

6.   WOOLGOOLGA WHALE TRAIL

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$8,000

$42,000

$600,000

 

 

 

 

 

Running Total of CTP Costs

$158,000

$683,000

 

 

Project Objective: The objective of this project is to construct a footpath and seat spots from Beach Street to the end of Pollack Esplanade Woolgoolga, giving pedestrians access to north facing headland views. It is popular during the whale season and connects with the Coffs Coast Regional Park Coastal Walk. The project is in line with the Woolgoolga Beach Reserve Plan of Management.

 

Community Strategic Plan and Delivery Program Alignment: No, this project has a weak alignment with the existing IP&R Framework documents and would consequently require a change to the existing Delivery Program. NOTE: No funding source to support achievement of CTP (1) or (2) has been identified at this stage.

 

Council will have formal opportunity to consider that action during the Operational Plan and Budget briefing in Mid-March. Any project selected from this list that is not currently specifically identified within the DP can be added to the existing DP as an unfunded item at that time.

 

Funding Alignment: Notwithstanding the weak DP alignment described above, this project is strongly aligned with the potential funding source represented by the Stronger Country Communities Fund – ‘this fund delivers crucial local infrastructure to improve the quality of life of people living in regional NSW. Funding is provided to local projects such as parks, community halls, playgrounds and amenities blocks.’

 

 


 

7.   JETTY MEMORIAL THEATRE PROJECT

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$10,000

$80,000

$800,000

 

 

 

 

 

Running Total of CTP Costs

$168,000

$673,000

 

 

Project Objective: There are dual objectives to this project, addressing multiple long-standing issues at the Jetty Memorial Theatre. Primarily the project seeks to create a rehearsal area space which will enable smaller community and not-for-profit groups to access a functional community space in the Jetty area, with a secondary objective to create a co-working collaborative workshop space for the building of theatrical sets and other community based projects. Additionally, this project provides the opportunity to create much needed storage space for the theatre.

 

Community Strategic Plan and Delivery Program Alignment: Yes, this Project has a strong alignment with the existing IP&R Framework documents. NOTE: No funding source to support achievement of CTP (1) or (2) has been identified at this stage.

 

Funding Alignment: This project is strongly aligned with the potential funding source represented by the Regional Cultural Fund - “To deliver investment to support bold and exciting regional arts and culture. This fund will encourage the rich diversity of the regions, build tourism potential and support young people”.

 

 

8.   BRELSFORD PARK MASTERPLAN WORKS

 

Current Readiness Status

Concept

Idea

Developed Concept

CTP(1)

Designed Concept

CTP(2)

Detailed Design

Estimated Cost

to Complete

$0

$0

$45,000

$250,000

$5,000,000

 

 

 

 

 

Running Total of CTP Costs

$213,000

$1,013,000

 

 

 

Project Objective: The objective of this project is to provide for high amenity and attractive public space destination in the Coffs Harbour City Centre at the Brelsford Park location.

 

Community Strategic Plan and Delivery Program Alignment: Yes, this project has a strong alignment with the existing IP&R Framework documents via its linkages to the CBD Masterplan. NOTE: No funding source to support achievement of CTP (1) or (2) has been identified at this stage.

 

Funding Alignment: This project is strongly aligned with the potential funding source represented by the Stronger Country Communities Fund – ‘this fund delivers crucial local infrastructure to improve the quality of life of people living in regional NSW. Funding is provided to local projects such as parks, community halls, playgrounds and amenities blocks.’

 

 

Options:

 

1.       Council has the option of endorsing all projects to be brought to CTP (1) level which is defined as a sufficient level of readiness to support a Grant Submission. Noting that any CPT (1) level project would require a further period (3 – 6 months) for detailed design activities after the grant was received before it was ready for construction.

 

The cost of this course of action is assessed at $213,000 of which sources for $85,000 have been identified. A further $128,000 in funding would be required from as yet unidentified sources. If Council was to endorse this course of action an operating deficit of $128,000 would be immediately created within the existing 2017/18 Budget unless offsetting of other existing expenditure plans of an equivalent amount was to occur.

 

2.       Council has the option of endorsing all projects to be brought to CTP (2) level which is defined as ready to construct upon receipt of a grant. Noting that some CTP (2) projects may require a further period (1-2 months) for public tendering activities to be completed after the grant was received.

 

The cost of this course of action is assessed at $1,013,000 of which sources for $395,000 have been identified. A further $618,000 in funding would be required from as yet unidentified sources. If Council was to endorse this course of action an operating deficit of $618,000 would be immediately created within the existing 2017/18 Budget unless offsetting of other existing expenditure plans of an equivalent amount was to occur.

 

3.   Council has the option of endorsing some projects be brought to CTP (1) and others to CPT (2). The cost of this course of action would lie somewhere between the costs in options 1 and 2 dependent upon the actual mix. If Council was to endorse this course of action an operating deficit of between $128,000 and $618,000 would be immediately created within the existing 2017/18 Budget unless offsetting of other existing expenditure plans of an equivalent amount was to occur.

 

4.       This final and strongly preferred option offers that staff consider the optimal recommendation to be as follows:

 

·        Projects 1, 2, and 3 should be brought to CTP (2) readiness as funding sufficient for that purpose is immediately available.

·        Project 4 should be brought to CTP (1) readiness as funding sufficient for that purpose is immediately available.

·        Projects 5, 6, 7, and 8 should be brought to CTP (1) readiness, in the order in which they are presented, as further funds become available in the future. NB it is staff’s intent to continue the current search for this additional body of funding as expeditiously as possible.

 

The cost of this course of action is $523,000 of which available funding sources for $455,000 have been identified.

 

A further $68,000 in additional funding would be required from as yet unidentified sources. The search to identify possible sources for this funding requirement will continue.

 

If Council was to endorse this recommended course of action no operating deficit ($0) would be created within the existing 2017/18 Budget.

 


 

Spreadsheet Showing the Option 4 Recommended Allocations for CTP (1) and CTP (2)

No.

PROJECT

CTP (1)

CTP (2)

Funding Source

Available

1

J4S Stage 5 - Carpark

$10,000

$50,000

YES

2

J4S Stage 6 – Open Space

$60,000

$300,000

YES

3

NCRBG Glasshouse

$15,000

$45,000

YES

4

Woolgoolga Beach Reserve

$60,000

$210,000

YES

5

Arrawarra Reserve Project

$5,000

$36,000

NO

6

Woolgoolga Whale Trail

$8,000

$42,000

NO

7

Jetty Memorial Theatre

$10,000

$80,000

NO

8

Brelsford Park Masterplan

$45,000

$250,000

NO

Column TOTALS

$213,000

$1,013,000

 

 

The recommended Resolution offered in this Report aligns with Option 4 above.

 

Sustainability Assessment:

•     Environment

There are no environmental impacts associated with the preparation or content of this report; however, the projects identified within this report would each go through a process of environmental impact assessment.

 

Any project selected from the list provided will be subject to Council’s project investigation and design processes which include detailed identification, assessment, and control of environmental impacts.

•     Social

All projects provided for Council’s consideration above are consistent with the “MyCoffs” Community Plan and the social imperatives of Council’s wider strategies.

•     Civic Leadership

The purpose of accelerating four projects to shovel ready status is to ensure Council is ready and prepared to make maximum use of funding opportunities which may arise at short notice. By ensuring that Council is prepared for such opportunities it is demonstrating Civic Leadership.

•     Economic – Broader Economic Implications

There are no detrimental economic implications which arise from this report.

•     Economic - Delivery Program/Operational Plan Implications

Since all these projects are included in Council’s capital works plans all costs would have been incurred in the future years The economic impact will therefore be limited to the bringing forward of future expenditures into the current financial year.

Risk Analysis:

The list of projects brought forward for Council’s review and selection has been vetted by relevant staff for consistency with internal and external strategies and plans.

Consultation:

Consultation with relevant internal stakeholders has been undertaken to develop the list.

Related Policy, Precedents and / or Statutory Requirements:

There are no Policy, Precedent, or Regulatory requirements which relate to this report.

Implementation Date / Priority:

Immediate upon Resolution.

Conclusion:

This report provides Council with the opportunity to review and select up to eight (8) projects for the purpose of accelerating their preparation in order to garner grant opportunities if and when they become available. The successful execution of this work will position Council at the forefront of the competitive processes which surround external grant funding opportunities.

  


T18/03          TRUST REPORT - Coffs Harbour Regional Boat Ramp Precinct Enhancement Group

Author:                        Manager Holiday Parks and Reserves

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

 Attachments:             ATT1  T18/03      Coffs Harbour Regional Boat Ramp Enhancement Committee Submission  

 

 

Executive Summary

Coffs Harbour City Council, as Corporate Manager of the Coffs Coast State Park Trust, has been approached by a collective of interested stakeholders under the banner of the Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee (‘the Committee’).  The Committee is seeking in principle support for their vision of “The creation of a first-class boat ramp precinct, that provides a safe launching, retrieval, and parking for trailered water craft, supplemented by a recreational area that has an amenities block, fish and boat cleaning facilities, for use by the local community and visitors to our beautiful coast”.

 

Recommendation:

That Council, as Corporate Manager of the Coffs Coast State Park Trust, provides in principle support for the vision of the Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee and works with the Committee in the development of a concept plan for the precinct.

 

Report

Description of Item:

Coffs Harbour City Council, as Corporate Manager of the Coffs Coast State Park Trust, has been approached by a collective of interested stakeholders under the banner of the Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee (‘the Committee’).  The committee has developed a vision for the boat ramp precinct and has proposed a three stage process to bring their vision to fruition.  The three stage process includes Historical research and concepts, detailed planning and modelling and construction (refer Attachment 1).

 

The committee’s vision is:

 

“The creation of a first-class boat ramp precinct, that provides a safe launching, retrieval, and parking for trailered water craft, supplemented by a recreational area that has an amenities block, fish and boat cleaning facilities, for use by the local community and visitors to our beautiful coast”

 

The vision focussed upon three main themes of safety, economic benefit and recreational amenity (refer Attachment 1).

 

The committee is seeking Council’s in principle support to proceed with the development of a concept plan in consultation with Council officers.  The vision of the Committee fits within the intent of the Jetty Foreshores Plan of Management which lists the precinct as a maritime, recreational and tourism precinct which retains the functional character of recreational fishing.

Issues:

The boat ramp precinct is currently within the footprint of the State Government Project Control Group (PCG) planning process and any Council/Trust decision making in relation to the boat ramp and associated facilities could be impacted by the outcomes of the consultation and subsequent State Government concept plans.  The Committee has been advised that they should consider actively participating in the PCG community consultation process to ensure that their vision and desired outcomes are captured and considered.

Options:

1.    Adopt the recommendation and assist the Committee in developing a concept for the precinct.

2.    Defer a decision until the outcomes of the PCG planning process are known.

3.    Reject the recommendation and undertake the development of concepts using Council/Trust resources.  The Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee would then be invited to participate as part of the stakeholder engagement process.

Sustainability Assessment:

•     Environment

There are no direct environmental impacts relating to the recommendation. Any proposed works or changes as a result of the concept development would be subject to further environmental assessment.

•     Social

The boat ramp precinct plays an important role in the provision of social and recreational outcomes for the community.  Sustainable improvements to the precinct have the potential to provide significant positive improvements to social and recreational opportunities.

•     Civic Leadership

The adoption of the recommendation supports various strategies contained within the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Improved facilities have the potential to generate broader economic benefit for the region.  Recreational boating and fishing is a key tourism driver and the fulfilment of the proposed vision would act as a major attractor to the region.

•     Economic - Delivery Program/Operational Plan Implications

The Delivery Program/Operational Plan implications are minimal with the recommendation only requiring a minor level of resource input during the development of the concepts.

Risk Analysis:

There are no perceived risks in proceeding to the development of concepts provided all parties are cognisant that there is no undertaking at this stage to progress the project beyond concept development.  Any further action will be the subject of a subsequent report.

Consultation:

The committee has undertaken some limited consultation to date.  However, the proposed stages include substantial consultation with the wider community and identified stakeholders (see Attachment 1).

Related Policy, Precedents and / or Statutory Requirements:

Council is Corporate Manager of the Coffs Coast State Park Trust and has previously engaged with external committees and stakeholder groups on projects that provide benefit to the community.

Implementation Date / Priority:

Upon resolution.

Conclusion:

The Coffs Harbour boat ramp is a high value recreational facility that provides a range of facilities and services to the boating and fishing fraternity.  The Coffs Harbour Regional Boat Ramp Precinct Enhancement Committee has identified a range of issues that need to be addressed in order to enhance safety, deliver increased economic benefit and improve the precincts recreational amenity.  The committee’s desire to develop a concept plan for the precinct aligns with key strategies within the Jetty Foreshores Plan of Management and it is recommended that Council, as Corporate Manager of the Coffs Coast State Park Trust, provide in principle support for the creation of a concept plan and provide resources to assist in the development of the plan.

 

 

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator