Coffs Harbour City Council

14 February 2018

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 22 February 2018

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Trust Reports

19.      Requests for Leave of Absence

20.      Questions On Notice

21.      Matters of an Urgent Nature

22.      Consideration of Confidential Items (if any)

23.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

Directorate Reports - Business Services

BS18/06          Quarterly Budget Review Statement for December 2017.............. 3

BS18/07          Bank and Investment Balances for January 2018................................ 4

BS18/08          Monthly Financial Performance Report for the month ended 31 January 2018........................................................................................................... 4

Directorate Reports - Sustainable Communities

SC18/04          0207/18DA - Alterations and Additions to an Approved Development for 10 Shop Top Housing Units and Stratum Subdivision (6 lots) - Lot 56 DP1187099, 78 Beach Street, Woolgoolga................................................. 4

SC18/05          2017-2021 Delivery Program - Six-Monthly Report July to December 2017...................................................................................................................................... 4

SC18/06          Coffs Harbour Jetty Foreshore Precinct - NSW Government Consultation Process..................................................................................... 4

SC18/07          Woolgoolga Town Centre Masterplan 2018.......................................... 4

SC18/08          Draft Coffs Creek and Park Beach Flood Study 2018 - Pre-Exhibition   4

Directorate Reports - Sustainable Infrastructure

SI18/04           Temporary Road Closure - Road Club Events Engineering Drive and  Industrial Drive (west of Engineering Drive) at Isles Industrial Estate ...................................................................................................................................... 4

SI18/05           West Coffs Reserve Masterplan................................................................ 4

SI18/06           Contract No. RFT-916-TO Coffs Harbour CBD Gordon Street footpath works........................................................................................................................ 4

Trust Reports

T18/02             TRUST REPORT - Addition of Closed Road at Woolgoolga into the Coffs Coast State Park................................................................................................. 4   


BS18/06       Quarterly Budget Review Statement for December 2017

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1  BS18/06   QBRS Statements for the Quarter ended December 2017  

 

Executive Summary

The Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements under Clause 203 of the Regulation.  This regulation requires a council’s responsible accounting officer to submit quarterly budget review statements to the governing body of Council.  These minimum statements are contained within the attachments to this report.

 

The responsible accounting officer advises that the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.

 

 

Recommendation:

That Council:

 

1.    Note the Quarterly Budget Review Statement and the following estimated budget position as at 31 December 2017:

2017/18 Original Budget 

2017/18 Revised Budget

2017/18 Projected Budget

2017/18 Dec YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Recurrent Revenue

 

 

 

 

Rates & Annual Charges

$94,845

$94,689

$93,814

$93,307

User Charges & Fees

$30,750

$30,603

$30,641

$15,742

Interest & Investment Revenue

$5,140

$5,140

$5,221

$3,303

Other Revenues

$15,171

$15,164

$15,195

$4,065

Grants & Contributions provided for Operating Purposes

$12,620

$9,925

$10,846

$5,761

RECURRENT REVENUE

$158,526

$155,521

$155,717

$122,178

 

 

 

 

Recurrent Expenditure

 

Employee Benefits & Oncosts

$48,718

$48,718

$48,358

$25,431

Borrowing Costs

$10,621

$10,621

$10,621

$4,071

Materials & Contracts

$117,366

$148,351

$140,215

$45,584

 

2017/18 Original Budget 

2017/18 Revised Budget

2017/18 Projected Budget

2017/18 Dec YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Depreciation & Amortisation

$46,170

$38,907

$38,907

$19,469

Other Expenses

$1,667

$1,661

$12,794

$3,719

Less: Capitalised Expenses

(58,482)

(87,013)

(89,912)

(23,536)

RECURRENT EXPENDITURE

$166,060

$160,703

$160,983

$74,738

NET OPERATING (DEFICIT)/SURPLUS

($7,534)

($5,182)

($5,266)

$47,440

 

 

 

 

 

Capital Revenue

 

Capital Grants, Subsidies, Contributions and Donations

$25,793

$33,924

$34,522

$10,729

CAPITAL REVENUE

$25,793

$33,924

$34,522

$10,729

NET SURPLUS

$18,259

$28,742

$29,256

$58,169

 

2.    Approve the budget adjustments included in this report totalling $2,982,545, with $2,899,362 funded from capital sources and an $83,183 funded through a deterioration in the operating result.

 

 

 

Report

Description of Item:

As part of the Integrated Planning and Reporting (IP&R) Framework for local government, the Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements.  These documents are collectively known as the Quarterly Budget Review Statement (QBRS) and form part of the framework of Clause 203 of the Regulation.  This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council.  These minimum statements are contained within the attachments to this report.

 

Following is a list of recommended variations for the Quarter ending 31 December 2017 for the consideration of the Council.  These variations are reflected in the projected budget as presented in the estimated budget position as at 31 December 2017 contained within the recommendation.

 

The end of year financial statements excludes any internal transactions which may be recorded within our financial system so as to truly reflect our financial position.  An example of such a transaction would be where the Council charges itself Rates for a property it owns.  For financial statement preparation, such a transaction would be excluded from the financial statements.

 

 


 

Recommended variations for month ending 31 December 2017

$

 

 

OPERATING

 

General Operating:

 

The remaining 9 months cost to complete the Place Coordinator trial.  The initial three months of the pilot was funded through the T2S Reserve and the remaining nine months now requires funding

89,292

 

 

Revision of 2017/18 operating expenses allocation between other expenses and materials and contracts components, based on actual 2016/17 financial statement results:

 

-     Other expenses revised

11,133,000

-     Materials and contracts revised

(11,133,000)

 

 

Quarterly revision of airport net operating in line with trending actuals:

 

-     Rates, insurance and taxes

80,000

-     RPT operational income

(39,000)

-     RPT leasing and advertising income

(30,000)

 

 

Revision of Sustainable Living & Community Programs resourcing:

 

-     Sustainable Living & Community Programs Coordinator

41,375

-     Community Safety Programs Officer (partly grant funded)

76,280

-     RMS Community Safety Programs Officer 50% salary funding

(36,344)

-     Revision of Investment Income

(81,311)

 

 

Revision of Sustainable Living & Community Programs:

 

-     Local Government Road Safety Program

9,700

-     RMS Local Government Road Safety Program fully grant funded

(9,700)

 

 

Rezoning Applications additional costs

8,091

 

 

Animal and Control staff savings from extended vacancies to be utilised to fund a solution to address the WH&S risk of handling heavy and/or aggressive animals. These savings will be used to purchase the ‘k9Cube’ hydraulic lift

(25,000)

 

 

Increase provision for Library Subsidy grant in line with funding notification

(200)

 

 

Total Operating

83,183

 

CAPITAL

 

General Capital:

 

Revision of Buildings renewals priorities as Sawtell does not have adequate disabled access to support this facility. Works are funded by a Special Rate variation:

 

-     Changing places facility Woolgoolga foreshore, increase from nil to $99,828

99,828

-     Changing places facility Boronia St / First Ave Sawtell, reduce from $99,828 to nil

(99,828)

 

 

Revision of Developer contributions (S94) funded works in line with final actual costs:

 

-     York St Oval lighting, increase from nil to $232,705 as no revote occurred for this project and no original allocation made, sufficient S94 contributions held

232,705

-     Drainage Fitzroy Oval, increase from nil to $6,510 to finalise works

6,510

-     Revise Hearns Lake West catchment allocation in conjunction with the Solitary Islands Way / Seacrest Rd roundabout works, now complete. Revise from $880,032 to $605,808 

(274,224)

 

 

Quarterly revision of airport capital budgets in line with trending actuals:

 

-     Minor capital works, reduce from $15,000 to nil

(15,000)

-     Terminal area masterplan, reduce from $20,000 to $10,000

(10,000)

-     Backup generator, increase from nil to $36,400

36,400

 

 

Quarterly revision of environmental laboratory capital budget:

 

-     Laboratory equipment, reduce from $250,000 to $125,000

(125,000)

 

 

Revision of Jetty Structure renewal budget:

 

-     Contribution of Jetty Structure renewal funds held by the Coffs Coast State Park Trust  to allow renewal works on handrails and some substandard decking to be undertaken in addition to tendered works. This also makes provision for a contingency to ensure variations to the contract can be managed.

535,000

 

 

Purchase and installation of a solution to address the WH&S risk of handling heavy and/or aggressive animals. The ‘k9Cube’ hydraulic lift and cage unit fits on a tray top ute and can be remote controlled. Funded by Animal and Control staff savings from extended vacancies.

25,000

 

 

CEX stadium upgrade additional funding required as a result of tender approval, per Council meeting 20/12/17 – 2017/306 SC17/70

2,425,000

 

 

Library Local Priority Grants 2017/18 approval for improvement programs

 

 

 

 

62,971

 

 

 

 

Total General Capital

2,899,362

 

 

 


 

 


WATER

 

Water Capital:

 

 

 

Revision of Water Reservoirs allocations:

 

-     Water reservoirs and chlorine systems general, revise these unallocated from $95,000 to $1,000  to reallocate across below reservoir revisions

(94,000)

-     Macauleys reservoir roof refurbishment, revise from $300,000 to $375,000 to include reservoir anchor points works

75,000

-     Roberts Hill reservoir PRV relocation, revise from nil to $4,000 in order to finalise works

4,000

-     Reservoir anchor points, revise from $70,000 to nil. Part of Macauleys reservoir roof refurbishment works

(70,000)

-     Macauleys Reservoir joint sealing, revise from $250,000 to nil, packaged with roof refurbishment works

(250,000)

-     Red Hill balance tank refurbishment, revise from $100,000 to $385,000, scope change in order to comply with current access code including roof refurbishment

285,000

-     Corindi reservoir roof replacement, revise from $100,000 to $5,000. $5k will enable contract documents to be compiled, remainder or works to occur in 2018/19

(95,000)

-     Toormina reservoir inlet modification, revise from $80,000 to $115,000, underestimated contract rate

35,000

-     Toormina reservoir refurbishment, revise from $150,000 to $490,000, scope change in order to comply with current access code including roof refurbishment

340,000

-     Toormina reservoir joint seal, revise from $100,000 to nil, works now programmed for 2018/19, works packaged with roof refurbishment works

(100,000)

-     Roberts Hill reservoir joint seal, revise from $100,000 to nil, works now programmed for 2018/19

(100,000)

-     Coramba reservoir internal joint seal, revise from $30,000 to nil, works now programmed for 2018/19

(30,000)

-     Revision of Water Mains renewals allocations:

 

-     Water mains renewals general, revise these unallocated from $232,000 to $51,626 to reallocate across below mains renewal revisions

(180,374)

-     Coramba Rd, Spagnolos to Nelson St, revise from $439,626 to $585,000, construction constraints due to traffic control and relocation issues

145,374

-     Aviation Dr, Xmas Bells Rd to Aero club, revise from $250,000 to $10,000. Design this year, construct 2018/19 with project delayed due to proposed development

(240,000)

-     West High St, Moonee St to Lyster St, revise from $95,000 to $175,000, construction issues due to pedestrian / traffic control, site restoration including service relocations

80,000

-     Featherstone Dr mains protection, revise from $50,000 to $5,000. Design this year, construct 2018/19

(45,000)

-     Reid Dr, Feran Cr to Cornish St, revise from $95,000 to $160,000, original budget based on 2016/17 unit rates plus additional work from main realignment not initially anticipated

65,000

-     Poundyard Creek, revise from $130,000 to $150,000, adjusted in line with final contract rates

20,000

-     Pacific Hwy, Newports Ck to Hospital Rd, revise from $60,000 to $5,000. Design this year, construct 2018/19

(55,000)

-     Taloumbi Rd, Bray St to Nioka Place, revise from $340,000 to $500,000. Amended following construction estimate from Coastal Works

160,000

-     North Sapphire Sugar Mill Creek Rd, revise from $230,000 to $280,000. Project to now include reuse main replacement

50,000

 

 

Total Water Capital

Nil

 

 

SEWER

 

-     Sewer Capital:

 

-     Revision of Pumps, Mechanical Equipment and Rising Mains allocations:

 

-     Sewer Pump Station (SPS) Howard St, revise from nil to $180,000, not on initial program now used to substitute for works that have been moved to 2018/19

180,000

-     SPS Joyce St, revise from $80,000 to $160,000, initial works were for overflow storage now expanded to include valve pit and switchboard upgrade

80,000

-     SPS Mildura St overflow storage, revise from $255,000 to $25,000, pending outcome of Sewer strategy

(230,000)

-     SPS Beach St Woolgoolga, revise from $100,000 to $55,000, scope of works downgraded due to modelling and systems analysis

(45,000)

-     SPS Cook Drive raise switchboard, revise from $10,000 to nil, completed last financial year

(10,000)

-     SPS Design works, revise from $50,000 to $160,000, costs allocated to design acceleration program recently approved by Council

110,000

-     SPS Murray Drive storage, revise from $150,000 to $10,000, scope of works downgraded due to modelling and systems analysis

(140,000)

-     SPS Ganderton St Woolgoolga, revise from $5,000 to $60,000, bringing forward urgent pump upgrade works initially programmed for 18/19

55,000

-     Revision of Sewer Mains allocations:

 

-     Sewer mains general, revise from nil to $20,000, allocation for minor works including raising manholes

20,000

-     Gundagai St sewer reticulation upgrade, revise from $200,000 to $20,000, scope of works downgraded due to modelling and systems analysis

(180,000)

-     James Ide Place upgrade sewer main inlet, revise from $100,000 to $80,000 due to scope of works downgrade

(20,000)

-     Sand St sewer main renewal, revise from $90,000 to $190,000 due to necessary diversion of sewer main

100,000

-     O’Neill St sewer creek crossing renewal, revise from nil to $40,000, omitted from original works program

40,000

-     Calala Close sewer creek crossing renewal, revise from nil to $40,000, omitted from original works program

40,000

 

 

Total Sewer Capital

Nil

 

 

 

Operating

83,183

Capital

2,899,362

TOTAL

2,982,545

 

 

Funding of recommended variations:

 

Transfer from Airport Reserve

22,400

Transfer to S94 Reserve

(35,009)

Transfer to Environmental Laboratory Reserve

(125,000)

Transfer from T2S Reserve

2,425,000

State Library grant approval as notified by funding authority

62,971

Contribution to rezoning applications

8,091

Contribution from Coffs Coast State Park Trust

535,000

Additional funding required from capital sources

(5,909)

Deterioration in Operating Result

(83,183)

 

2,982,545

 

Issues:

This report is tabled to meet Council’s statutory requirements.

Options:

Council’s options in relation to this report are to:

 

1.   Adopt the recommendation provided to Council.

2.   Amend the recommendation provided to Council and then adopt.  This may impact upon the projected bottom line budgeted position.

3.   Reject the recommendation provided to Council.  This would revert the budget back to its original position prior to the recommendation being sought.

Sustainability Assessment:

•     Environment

There are no perceived short or long-term environmental impacts.

•     Social

There are no perceived short or long term social impacts.

•     Civic Leadership

Council strives to reach a balanced budget position by June 30 each year in conjunction with meeting its short term priorities.

•     Economic – Broader Economic Implications

This report assesses the current year’s projected budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future economic sustainability.

•     Economic – Delivery Program/Operational Plan Implications

The original adopted budget for 2017/18 provided a surplus of $18,259,000 and a deficit of $7,534,000 before capital revenue.  The budget adjustments recommended in this report, together with previously approved budget adjustments by Council, result in a projected budget surplus of $29,256,000 and a deficit of $5,266,000 before capital revenue.  Although there has been a deterioration in the operating result of $83,183 this quarter, the projected budget deficit still represents an improved position on what is contained within Council’s long term financial plan.

Risk Analysis:

Not applicable.

Consultation:

Group Leaders and their relevant staff have reviewed their budgets by cost centre in consultation with Finance Business Partners.  Requested variations and variations adopted by Council have been included in the report.

Related Policy, Precedents and / or Statutory Requirements:

Under Local Government Regulations the Responsible Accounting Officer is required to submit a quarterly budget review to Council.

Implementation Date / Priority:

The approved variations will be updated in the affected budgets prior to release for review in the following month.

Conclusion:

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.  The Responsible Accounting Officer confirms the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 


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BS18/07       Bank and Investment Balances for January 2018

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS18/07   Monthly Investment Performance for the Month Ended January 2018  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 January 2018 totalled $197,310,095.68.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s investments broken down into Fossil Fuel Lending Authorised Deposit Taking institutions (ADIs) and Non Fossil Fuel Lending ADIs (refer attachment).

 

 

Recommendation:

That Council note the bank balances and investments totalling $197,310,095.68 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 January 2018.

 

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 January 2018 is attached.  Also included is a summary of Council’s investments broken down into Fossil Fuel Lending Authorised Deposit Taking institutions (ADIs) and Non Fossil Fuel Lending ADIs.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for January 2018 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto.  In the long term, earnings from investments can vary due to econcomic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government investment policy guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 January 2018 it is noted that the total bank and investment balance was $197,310,095.68 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 


 

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments.  Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favorable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 


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BS18/08       Monthly Financial Performance Report for the month ended 31 January 2018

Author:                        Senior Finance Business Partner

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS18/08   Monthly Financial Performance Report for the month ended 31 January 2018  

 

Executive Summary

This report presents the monthly financial performance report for 31 January 2018.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.

 

 

Recommendation:

That Council note the monthly financial performance report for 31 January 2018, including the following Consolidated Income Statement.

 

CONSOLIDATED INCOME STATEMENT as at 31 January 2018:

2017/18 Original Budget

2017/18 Projected Budget

2017/18 Year to Date Budget

2017/18 Year to Date Actuals

Recurrent Revenue

‘000s

  ‘000s

‘000s

‘000s

Rates & Annual Charges

94,845

93,814

93,814

93,342

User Charges & Fees

30,750

30,641

17,946

18,830

Interest & Investment Revenue

5,140

  5,221

2,888

4,035

Other Revenues

15,171

15,195

8,447

4,491

Grants & Contributions provided for Operating Purposes

12,620

10,846

 

5,266

6,195

RECURRENT REVENUE

158,526

155,717

 

128,361

126,893

 

 

 

 

 

Recurrent Expenditure

 

 

Employee Benefits & Oncosts

48,718

48,358

28,035

29,950

Borrowing Costs

10,621

10,621

5,336

5,330

Materials & Contracts

117,366

140,215

53,433

49,140

Depreciation & Amortisation

46,170

38,907

22,696

22,713

Other Expenses

1,667

  12,794

7,492

4,134

 

2017/18 Original Budget

2017/18 Projected Budget

2017/18 Year to Date Budget

2017/18 Year to Date Actuals

Less: Capitalised Expenses

(58,482)

(89,912)

 

(27,394)

(25,064)

RECURRENT EXPENDITURE

166,060

160,983

 

89,598

86,203

NET OPERATING (DEFICIT) / SURPLUS

(7,534)

  (5,266)

 

38,763

40,690

 

 

 

 

 

Capital Revenue

 

 

 

 

Capital Grants, Subsidies, Contributions and Donations

25,793

34,522

 

10,577

11,080

CAPITAL REVENUE

25,793

34,522

 

10,577

11,080

NET SURPLUS

18,259

29,256

 

49,340

51,770

 

 

 

 

Report

Description of Item:

The monthly financial performance report provides information on Council’s actual to budget performance.  The report has been introduced to provide accrual based information to Council on a monthly basis.  The reports include a graphical representation of key performance indicators in order to provide key summary financial information.  A statement of comprehensive income is included which details monthly performance for January 2018.  This statement compares actual to budget on a monthly and year to date basis at the financial statement level.  Also included are the capital expenditure reports for the current financial year.

 


 

CONSOLIDATED INCOME STATEMENT as at 31 January 2018:

 

2017/18 Original Budget

2017/18 Projected Budget

2017/18 Year to Date Budget

2017/18 Year to Date Actuals

Recurrent Revenue

‘000s

‘000s

‘000s

‘000s

Rates & Annual Charges

94,845

93,814

93,814

93,342

User Charges & Fees

30,750

30,641

17,946

18,830

Interest & Investment Revenue

5,140

  5,221

2,888

4,035

Other Revenues

15,171

15,195

8,447

4,491

Grants & Contributions provided for Operating Purposes

12,620

10,846

 

5,266

6,195

RECURRENT REVENUE

158,526

155,717

 

128,361

126,893

 

 

 

 

 

Recurrent Expenditure

 

 

Employee Benefits & Oncosts

48,718

48,358

28,035

29,950

Borrowing Costs

10,621

10,621

5,336

5,330

Materials & Contracts

117,366

140,215

53,433

49,140

Depreciation & Amortisation

46,170

38,907

22,696

22,713

Other Expenses

1,667

  12,794

7,492

4,134

Less: Capitalised Expenses

(58,482)

(89,912)

(27,394)

(25,064)

RECURRENT EXPENDITURE

166,060

160,983

89,598

86,203

NET OPERATING (DEFICIT) / SURPLUS

(7,534)

  (5,266)

 

38,763

40,690

 

 

 

 

 

Capital Revenue

 

 

 

 

Capital Grants, Subsidies, Contributions and Donations

25,793

34,522

 

10,577

11,080

CAPITAL REVENUE

25,793

34,522

 

10,577

11,080

NET SURPLUS

18,259

29,256

 

49,340

51,770

Issues:

The report attached is for January 2018 and includes an Income Statement, Key Performance Indicators and capital expenditure progress reporting.

Options:

An options analysis is not provided as the report is for noting only.

Sustainability Assessment:

•     Environment

There are no perceived short or long term environmental impacts for the information contained within the report.

•     Social

There are no perceived short or long term social impacts for the information contained within the report.

•     Civic Leadership

Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour and invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the MyCoffs Community Strategic Plan.

•     Economic – Broader Economic Implications

This report assesses the current year’s budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Plan and may affect future economic sustainability.

•     Economic - Delivery Program/Operational Plan Implications

The year to date operating surplus is estimated to be $40.7 million as at 31 January 2018.  This is much higher than the end of year predicted surplus as the whole amount of the Rates Levy is recognised in the month of July.

Risk Analysis:

Not applicable.

Consultation:

Group Leaders and their relevant staff have been provided with electronic budget reports for each cost centre on a monthly basis for review.  Any variations adopted by Council have been incorporated into the report.

Related Policy, Precedents and / or Statutory Requirements:

Local government regulations require the Responsible Accounting Officer to submit a quarterly budget review to Council.  There is no obligation to provide monthly financial performance reports but as part of prudent financial management we have opted to do so.

Implementation Date / Priority:

Not applicable.

Conclusion:

This monthly financial performance report provides information on the actual to budget results at the financial statement level along with capital expenditure reports for the current financial year.

 

 


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SC18/04       0207/18DA - Alterations and Additions to an Approved Development for 10 Shop Top Housing Units and Stratum Subdivision (6 lots) - Lot 56 DP1187099, 78 Beach Street, Woolgoolga

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/04   Development Application 0207/18 Section 79C

ATT2  SC18/04   Development Application 0207/18 Proposed Plans

ATT3  SC18/04   Development Application 0207/18 Proposed Conditions

ATT4  SC18/04   CONFIDENTIAL          Development Application 0207/18 Submissions

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

This report provides an assessment of Development Application 0207/18 for alterations and additions to an approved development for shop top housing units and stratum subdivision (6 lots) at Lot 56 DP 1187099, No. 78 Beach Street, Woolgoolga.

The development proposes variation to the floor space ratio specified under Coffs Harbour Local Environmental Plan 2013.

Accordingly, this matter is reported to Council for determination as the proposal incorporates a variation greater than 10% to the specified standard.  This matter is also reported to Council due to significant public interest and community input being expressed. A total of 62 submissions were received during the public exhibition period.

 

Recommendation:

That Council:

1.       Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the maximum floor space ratio under Clause 4.4(2) of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.       Approve Development Application No. 0207/18 for alterations and additions to an approved development for shop top housing units and stratum subdivision (6 lots) at Lot 56 DP 1187099, No. 78 Beach Street, Woolgoolga, subject to the conditions provided in Attachment 3.

3.       Advise persons who made a submission on the Development Application No. 0207/18 of Council’s decision.

 

REPORT:

Applicant:

Intermountain Holdings Pty Ltd

Land:

Lot 56 DP 1187099, No. 78 Beach Street, Woolgoolga.

Zone:

B2 Local Centre

Description:

Alterations and additions to an approved development for shop top housing units and stratum subdivision (6 lots)

Description of Item:

The site is 78 Beach Street, Woolgoolga (Lot 56, DP 1187099).  A ten unit motel and a two-storey manager’s residence currently exist on the site.  The site is zoned B2 Local Centre under Coffs Harbour Local Environmental Plan 2013.  The site has frontage to Beach Street and Younger Lane.

The proposal is alterations and additions to the development approved under Development Consent 0504/15DA.  Under Development Consent 0504/15DA the site has approval for retail premises and car-parking at ground floor level, a hotel at first floor level and eight units of multi-dwelling housing at a second floor level.

The current proposal (Development Application 0207/18DA) is to modify the second level approved under Development Consent 0504/18DA (eight units of multi-dwelling housing) with five shop top housing units at a second floor level and a further five shop top housing units at a third floor level.

Issues:

At its meeting of 12 October, 2017, Council adopted a Development Applications - Consideration by Council Policy which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-      Significant public interest and community input;

-      A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-      Significant land use;

-      Major environmental issue(s);

This application proposes a variation to the floor space ratio development standard specified in Coffs Harbour Local Environmental Plan 2013.  The proposed alterations and additions will cause the development to exceed the floor space ratio (1:1) control that applies to the site.  The proposed floor space ratio is 1.46:1.

This matter is therefore reported to Council due to this proposed variation being greater than 10% in accordance with Council’s adopted policy.

This matter is also reported to Council due to significant public interest and community input being expressed. A total of 62 submissions were received during the public exhibition period.

Assessment of the relevant issues is detailed within Attachment 1 of this report.

Options:

1.    Adopt the recommendation thereby granting consent to the application, subject to conditions.

2.    Reject the recommendation and list reasons for refusal of the application.

Sustainability Assessment:

•     Environment

The proposed development will not result in any unacceptable environmental impacts in the locality.

•     Social

The proposed development will not result in any unacceptable social impacts in the locality.

•     Civic Leadership

Council has a statutory role in assessment of development applications in accordance with the Environmental Planning and Assessment Act and Regulations. This report and the recommendation will assist Council in carrying out this role.

•     Economic – Broader Economic Implications

There are no broader economic implications resulting from the proposed development.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program / Operational Plan resulting from the proposal.

Risk Analysis:

It is considered that approval of the development application as recommended does not pose a significant risk to Council.

Consultation:

The application was publicly advertised and notified to adjoining landowners between 11 October and 25 October 2017. A total of 62 submissions were received during the public exhibition period.

A copy of the submissions is a confidential attachment to this report (Attachment 4) as the submission may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

The statutory instruments relevant to the development include the following:

-    State Environmental Planning Policy No. 55 – Remediation of Land

-    State Environmental Planning Policy No. 71 – Coastal Protection;

-    State Environmental Planning Policy (SEPP) No 65 – Design Quality of Residential Flat Development;

-    Coffs Harbour Local Environmental Plan 2013;

-    Coffs Harbour Development Control Plan 2015;

Each of these statutory instruments is considered in detail within Attachment 1 of this report.

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of conditions (Attachment 3).

 


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SC18/05       2017-2021 Delivery Program - Six-Monthly Report July to December 2017

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SC18/05   Six Monthly Report (1 July - 31 December 2017)  

 

Executive Summary

Under the Local Government Act, Council is required to report six-monthly on its progress against the principal activities detailed in the Delivery Program.

The Six-Monthly Progress Report (for the period 1 July to 31 December 2017) on the Coffs Harbour City Council 2017-2021 Delivery Program is tabled at this time. The Six-Monthly Progress Report identifies achievements and challenges recorded during the reporting period and provides updates on Council services, projects and key operational activities.

There are 273 actions detailed in the six-monthly report. The majority are recorded as being On Track; 39 are listed as Needing Attention, generally reflecting the impacts of external factors.

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    The opening of Stages 2-4 of the Jetty4Shores Project;

·    Winning the globally-acclaimed International Festivals and Events Association (IFEA) World Festival and Event City Award for the third year in a row.

·    Completion of a new, $1.4m multi-purpose amenity building at Fitzroy Oval in Coffs Harbour’s CBD;

·    Completion of $6.5m upgrade works at Coffs Harbour Regional Airport;

·    The launch of phase 1 of a $13.4m upgrade of C.ex Coffs International Stadium – the Building an EPIC Stadium for the Future project;

·    The adoption of the Coffs Harbour Economic Development Strategy 2017-2022;

·    The inaugural staging of Coffs Harbour Regional Gallery’s new signature event, the STILL: National Still Life Award;

·    Significant progress on the plan to develop a ‘Cultural and Civic Space – For the Heart of the City’ in the CBD;

·    Extensive road, bridge and cycleway works;

·    Delivery of land management, environmental and sustainability initiatives;

·    Delivery of a range of community, economic and sporting programs.

 

Recommendation:

That Council:

1.   Adopts the attached Six-Monthly Progress Report (for the period 1 July to 31 December 2017) on the Coffs Harbour City Council 2017-2021 Delivery Program for public release.

2.   Amends the 2017/18 Operational Plan to delete actions P0869, B0828, and M0866, as detailed in the Issues section of this report.

 

Report

Description of Item:

Coffs Harbour City Council began implementing its 2017-2021 Delivery Program on 1 July 2017. The Delivery Program must include a method of assessment to determine the effectiveness of Council’s principal activities in achieving the objectives of the Coffs Harbour Community Strategic Plan. Progress reports must be provided to Council at least every six months. While it is a legislative requirement, the Six-Monthly Progress Report also represents a valuable opportunity for the organisation to evaluate its performance and account to the local community.

The Six-Monthly Progress Report (for the period 1 July to 31 December 2017) on the Coffs Harbour City Council 2017-2021 Delivery Program is tabled at this time. Once adopted, the six-monthly Report will be posted on Council’s website and printed copies will also be made available at Council’s display locations.

Issues:

The Six-Monthly Progress Report is an overview of Council’s activities that respond to the objectives and strategies of the Coffs Harbour Community Strategic Plan. It refers to the period 1 July to 31 December 2017.

In the 2017-2021 Delivery Program, Council details a range of actions (projects and ongoing tasks) that are aligned with one or more of the Strategies that are set out in the Community Strategic Plan.

The updates include ‘traffic lights’ which indicate whether an action is On Track (green light), Needs Attention (yellow light), or Critical (red light). A grey traffic light indicates that an action is On Hold - in these cases, the action may be yet to start, not active this reporting cycle, or awaiting funding or the outcome of other processes including the development of data systems.

During the period, progress reports were submitted for a total of 273 actions implemented by Council. The updates indicate the majority of actions are On Track. A total of 39 actions are recorded as Needing Attention, these reflect resourcing/workload issues, delays associated with the introduction of new systems or processes, and/or the impact of external factors. Progress reports indicate how it is proposed to bring these actions back On Track.

A small number of duplicate actions were identified during the reporting process. It is recommended they be removed from the 2017/18 Operational Plan:

 

Action

Description

Reason for Removal

P0869

Open Space Strategy review

Reporting for this activity is covered in P0408 Prepare a Public Realm Strategy

B0828

Undertake the onsite sewage management system inspection program.

Reporting for this activity is addressed through M0039 Onsite sewage management systems.

M0866

Major events return on investment  (biannual summary)

Reporting for this activity is addressed through B0024 Implementation of the Event Strategy

 

The report represents the considerable record of achievement by Council and its workforce in delivering positive outcomes for the Coffs Harbour community. The reporting period saw many highlights including:

·    The opening of Stages 2-4 of the Jetty4Shores Project;

·    Winning the globally-acclaimed International Festivals and Events Association (IFEA) World Festival and Event City Award for the third year in a row.

·    Completion of a new, $1.4m multi-purpose amenity building at Fitzroy Oval in Coffs Harbour’s CBD;

·    Completion of $6.5m upgrade works at Coffs Harbour Regional Airport;

·    The launch of phase 1 of a $13.4m upgrade of C.ex Coffs International Stadium – the Building an EPIC Stadium for the Future project;

·    The adoption of the Coffs Harbour Economic Development Strategy 2017-2022;

·    The inaugural staging of Coffs Harbour Regional Gallery’s new signature event, the STILL: National Still Life Award;

·    Significant progress on the plan to develop a ‘Cultural and Civic Space – For the Heart of the City’ in the CBD;

·    Extensive road, bridge and cycleway works;

·    Delivery of land management, environmental and sustainability initiatives;

·    Delivery of a range of community, economic and sporting programs.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an options analysis is not required.

Sustainability Assessment:

•     Environment

Apart from printing and energy costs associated with compiling the report, there are no environmental impacts flowing from the preparation of the Six-Monthly Progress Report (for the period 1 July to 31 December 2017) on the Coffs Harbour City Council 2017-2021 Delivery Program. However, the report considers Council’s progress and performance in regard to the delivery of environmental strategies for the Coffs Harbour local government area.

•     Social

Similarly, the report considers Council’s progress and performance in regard to the delivery of social strategies for the Coffs Harbour local government area. The preparation and publication of the report is consistent with Council’s commitment to accountability to the community.

•     Civic Leadership

The Integrated Planning and Reporting Framework enables Council to identify and respond to community aspirations and co-ordinate the provision of appropriate works and services to help achieve the objectives of the MyCoffs Community Strategic Plan (CSP). This is consistent with the CSP strategy D.2 We have effective use of public resources.

•     Economic – Broader Economic Implications

The report considers Council’s progress and performance in regard to the delivery of strategies aimed at stimulating the economic sustainability of the Coffs Harbour local government area.

•     Economic - Delivery Program/Operational Plan Implications

The annual development and review of the Delivery Program and Operational Plan are accommodated within Council’s budget structure. This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

The preparation of a Six-Monthly Progress Report is a legislative requirement. A risk analysis is not applicable in this instance.

Consultation:

The preparation of this report involved engagement with Executive Leadership, Group Leaders and staff responsible for reportable actions across Council.

Related Policy, Precedents and / or Statutory Requirements:

Section 404 of the Local Government Act 1993 applies. In summary, it requires that:

•        A council must have a Delivery Program, detailing the principal activities it will undertake to achieve the objectives established in the Community Strategic Plan, within the resources available under the Resourcing Strategy.

•        The Delivery Program must include a method of assessment to determine the effectiveness of each principal activity detailed in the Delivery Program in achieving the objectives at which the activity is directed.

•        The General Manager must ensure that progress reports are provided to the council, with respect to the principal activities detailed in the Delivery Program, at least every 6 months.

Implementation Date / Priority:

If adopted by Council, the Six-Monthly Progress Report (for the period 1 July to 31 December 2017) on the Coffs Harbour City Council 2017-2021 Delivery Program will be published as soon as it is practical to do so.

Conclusion:

The Six-Monthly Progress Report (for the period 1 July to 31 December 2017) on the Coffs Harbour City Council 2017-2021 Delivery Program identifies specific achievements or challenges recorded during the reporting period and provides updates on Council Services, projects and key operational activities.

While it satisfies a legislative requirement, the report is a valuable resource to assist the community to understand what Council does and how effective it is in helping to achieve the objectives of the Coffs Harbour Community Strategic Plan.

It is recommended that Council adopt the report for public release.

 


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SC18/06       Coffs Harbour Jetty Foreshore Precinct - NSW Government Consultation Process

Author:                        Section Leader Local Planning

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              ATT1  SC18/06   NSW Government - Coffs Harbour Jetty Foreshore Precinct Fact Sheet  

 

Executive Summary

The NSW Government aims to develop a master plan for the Jetty Foreshores Precinct in consultation with the community and other key stakeholders. This project will involve a community consultation exercise (Attachment 1). This report recommends that Council endorse and support the consultation process.

 

Recommendation:

That Council endorse and support the NSW Government community engagement exercise within the Jetty Foreshores Precinct (Attachment 1).

 

Report

Description of Item:

The Coffs Harbour Jetty Foreshores Precinct contains several areas of land that are owned by the NSW Government. The precinct has been identified by various Government agencies as having potential for revitalisation.

The NSW Government aims to develop a master plan for the Jetty Foreshores Precinct in consultation with the community and other key stakeholders, and then consider how the government land is best repurposed and managed to achieve the master plan outcomes. Council has been provided with a fact sheet outlining their project, overall project objectives, consultation activities and timing, and information and communication channels (Attachment 1). Council was briefed about the project on 8 February 2018 prior to its launch. It is expected that the consultation exercise will run from February to June 2018.

Issues:

The NSW Government is seeking Council support of the proposed approach to community and stakeholder engagement. They propose that the approach is open, inclusive and transparent so as to encourage the broader community to put their ideas forward and be actively involved in the master planning process.

The overall project objectives are:

-     Activate the space and bring more people to the area.

-     Maintain and ensure connections between the city and the waterfront.

-     Help grow new jobs for the region.

-     Create economically sustainable public domain and community assets.

-     Establish the precinct as a destination for tourists and locals alike that the region can be proud of.

-     Build on current investment and activities.

-     Put the community at the centre of the decision-making process through broad, inclusive and transparent consultation.

Options:

1.   Accept the recommendations of this report to endorse and support the NSW Government community engagement exercise within the Jetty Foreshores Precinct.

2.   Reject the recommendations provided in this report.

This report recommends that Council undertake Option 1 as outlined.

Sustainability Assessment:

•     Environment

Environmental factors, including coastal hazards, will be considered during the development of the project.

•     Social

The project will comprise extensive community and stakeholder consultation to capture the community’s vision for the precinct. A project objective is to put the community at the centre of the decision, through broad, inclusive and transparent consultation.

•     Civic Leadership

The NSW Government proposes to create a master plan to capture the collective vision for the Jetty Foreshores Precinct and to set a long term plan to guide its revitalisation.

•     Economic – Broader Economic Implications

The project objectives include the following economic outcomes: activation of the space; helping to grow new jobs for the region; and creating economically sustainable public domain and community assets.

•     Economic - Delivery Program/Operational Plan Implications

Whilst the project is not listed in Council’s adopted Delivery Program 2018-2022 and 17/18 Operational Plan, it is being undertaken by the NSW Government. As such there are limited implications to the adopted Delivery Program and Operational Plan. Council staff will not be conducting the consultation exercises.

Risk Analysis:

The NSW Government hopes to develop a master plan for the Jetty Foreshores Precinct. The consultation will be broad and transparent so as to reduce the risk that segments of the community consider they have not been consulted.

Consultation:

The consultation is expected to run from February to June 2018. It will comprise a variety of information and communication channels, including both online and face to face consultation. Council was briefed as to the proposed consultation project on 8 February 2018, prior to the launch.

Related Policy, Precedents and / or Statutory Requirements:

The NSW Government’s Coffs Harbour Jetty Foreshores Plan of Management – June 2008 and North Coast Regional Plan 2036 are two key documents impacting this project. The project also accords with Council’s MyCoffs Community Strategic Plan 2017.

Implementation Date / Priority:

The NSW Government hopes to conclude the consultation exercise in June 2018.

Conclusion:

The Coffs Harbour Jetty Foreshores Precinct contains several areas of land that are owned by the NSW Government. The precinct has been identified by various Government agencies as having potential for revitalisation. The NSW Government aims to develop a master plan for the Jetty Foreshores Precinct in consultation with the community and other key stakeholders, and is seeking Council support of the proposed approach to community and stakeholder engagement (Attachment 1). This report recommends that Council endorse and support the project.

 


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SC18/07       Woolgoolga Town Centre Masterplan 2018

Author:                        Senior Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC18/07   Woolgoolga Town Centre Masterplan Part A

ATT2  SC18/07   Woolgoolga Town Centre Masterplan Part B

ATT3  SC18/07   Response to Issues Raised by Submissions to draft Woolgoolga Town Centre Masterplan 

ATT4  SC18/07   CONFIDENTIAL          Submissions Made to draft Woolgoolga Town Centre Mastrplan (under separate cover)

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.  

 

Executive Summary

Council at its Ordinary Meeting of 11 May 2017 resolved to endorse the draft Woolgoolga Town Centre Masterplan prepared by Lat27 (April 2017) and associated Traffic and Parking Study prepared by MRCagney (April 2017) and to publicly exhibit the two documents for a minimum period of 28 days.

In accordance with this resolution, the draft Masterplan and Traffic and Parking Study were placed on public exhibition from 17 May to 16 June 2017. A presentation on the draft document was also facilitated by Council on 16 May 2017 in the Woolgoolga Public School Hall. To showcase some of the strategies within the draft Masterplan, Council established an information booth within a temporary Parklet on Beach Street, Woolgoolga, from 17 May to 21 May 2017.

At the conclusion of the public exhibition process 143 submissions were received. The purpose of this report is to inform Council of the feedback received during the public consultation process and seek endorsement of the final Woolgoolga Town Centre Masterplan 2018 which has been amended in response to the feedback received.

 

Recommendation:

That Council:

1.   Adopt the Woolgoolga Town Centre Masterplan 2018 (Attachments 1 and 2).

2.   Notify those that made a submission to the draft Woolgoolga Town Centre Masterplan of Council’s decision.

 

Report

Description of Item:

At its Ordinary Meeting of 11 May 2017, Council resolved to:

1.   Endorse the draft Woolgoolga Town Centre Masterplan, prepared by Lat27, dated April 2017 (Attachments 1 and 2) and the Woolgoolga Town Centre Masterplan Traffic and Parking Study, prepared by MRCagney Pty Ltd, dated April 2017 (Attachment 3).

2.   Resolve to publicly exhibit the draft Woolgoolga Town Centre Masterplan 2017 (Parts A and B) for a minimum period of 28 days.

3.   Note that a further report will be brought back to Council for consideration following the public exhibition of the draft Masterplan.

In accordance with Item 2 of this resolution, the draft Masterplan and Traffic and Parking Study were placed on public exhibition from Wednesday 17 May 2017 to Friday 16 June 2017. A presentation on the draft document was also facilitated by Council on Tuesday 16 May 2017 in the Woolgoolga Public School Hall. In addition, to showcase some of the strategies within the draft Masterplan, Council established an information booth within a temporary Parklet on Beach Street, Woolgoolga, from Wednesday 17 May 2017 to Sunday 21 May 2017.

The purpose of this report is to inform Council of the feedback received during the public consultation process undertaken in accordance with this resolution and seek endorsement of the final Woolgoolga Town Centre Masterplan which has been amended in response to the feedback received.

Issues:

At the conclusion of the public exhibition process, 143 submissions were received. Of these submissions, 63 were generally in support of the Masterplan, 62 submissions were generally opposed to the Masterplan, and 18 submissions were undecided or did not specify if they were in support or opposed to the Masterplan.

However, it should be noted that 47 of submissions received were anonymous. In accordance with Council’s adopted Submission Policy, anonymous submissions are not accepted by Council. Accordingly, this results in a total of 96 submissions of which 50 submissions were generally in support of the Masterplan, 31 submissions were generally opposed to the Masterplan, and 15 submissions were undecided or did not specify if they were in support or opposed to the Masterplan.

Notwithstanding the above, all of the issues raised by submissions to the draft Masterplan have been taken into consideration. The issues generally relate to the following topics:

-     Parking;

-     Building Heights;

-     Implementation Plan;

-     Vehicular Movements and Road Safety;

-     Walking and Cycling;

-     Land Use Zoning;

-     Community Consultation;

-     Swimming Pool Site;

-     Activation;

-     Street Greening;

-     Key Entries;

-     Woolgoolga Beach Reserve;

-     Woolgoolga Surf Life Saving Club;

-     Design Excellence;

-     Growth and Density;

-     Woolgoolga Beach Holiday Park;

-     Drainage and Flooding;

-     Disability Access and Inclusion;

-     Public Realm;

-     Sporting Facilities;

-     Infrastructure;

-     Flying Foxes;

-     Town Square; and

-     Intensive Plant Horticulture.

A detailed discussion of each issue and Council’s response is provided in Attachment 3 to this report. Loss of parking, building heights and implementation of the Masterplan were the three most common issues raised by submissions. A summary of how these issues have been addressed is provided below, with additional detail provided in Attachment 3. A full copy of the submissions made to the draft Masterplan is provided as a confidential attachment to this report (Attachment 4).

Loss of Parking

To address the issue relating to the potential loss of parking associated with the strategies contained within the Masterplan, additional actions have been incorporated into the implementation section of the Masterplan. A quick win, immediate action, has been included for Council to undertake a detailed parking analysis of supply and demand (including the number and location of inclusive parking spaces) in the Woolgoolga town centre. Council has commenced data capture in this regard.

An associated, high priority short term action has also been included in the implementation section of the Masterplan for Council to develop a People Movement and Transport Strategy in consultation with the community and stakeholders based on the Masterplan vision, comprising:

-     Identification of additional on street parking;

-     Identification of short term and long term parking;

-     Preparation of an inclusive parking policy to meet the needs of people with a disability and the elderly with limited mobility;

-     Consideration of existing bus services and alternative community transport options;

-     Consideration of funding mechanisms for the implementation of the strategy (i.e. a developer contributions plan, grant funding, public/private partnerships);

-     Preparation of a staging plan for the provision of additional parking and associated footpaths to offset parking loss as part of public realm works;

-     Consideration of a temporary relaxation of minimum parking requirements for development within the town centre;

-     Detailed analysis of existing and proposed cycle infrastructure to inform updates to Council’s Bike Plan and enable the provision of cycle paths;

-     Detailed analysis of pedestrian infrastructure (including bus stops, seating and street trees) to inform updates to Council’s Pedestrian Access and Mobility Plan; and

-     A requirement for parking surveys to be undertaken every two years to ensure that parking demand remains within acceptable thresholds.

Building Heights

A detailed review of building heights within the Woolgoolga Town Centre Masterplan study area has been undertaken by Council in response to the issues raised by submissions in relation to building heights. A general reduction in maximum building heights is recommended in the final Masterplan, excluding four preferred corner sites within the Beach Street Village Precinct. The four sites are identified in the Masterplan as having potential to retain the existing maximum building height control of 15.5m (approximately five storeys).

Providing opportunities for well-designed and appropriately located five storey, mixed used buildings, amongst a generally three storey built environment will achieve a balance between maintaining the village character with the need to accommodate future growth. Benefits from this approach include opportunities for short stay apartments to support local tourism, a more diverse housing supply for local residents and greater economic activity and longer business hours in the town centre.

For the preferred sites to entertain five storey buildings, the final Masterplan recommends the application of appropriate floor space ratio controls, and the development of specific built form controls to achieve design excellence and a high standard of public realm outcomes. These recommendations have been captured as actions within the implementation section of the Masterplan and will require amendments to Coffs Harbour Local Environmental Plan 2013 and Coffs Harbour Development Control Plan 2015. An additional action has also been included within the Masterplan for the establishment of a design review panel by Council to assess development applications for future development on the four preferred sites.

Implementation Plan

To address the issues raised by submissions in relation to the implementation of the actions contained within the Masterplan (a significant one being an alternative implementation plan submitted by the Northern Beaches Residents Association), the implementation plan has been revised to address the following:

-     Prioritisation and maintenance of existing infrastructure;

-     Prioritisation and maintenance of new infrastructure;

-     Clarity in relation to implementation timeframes in line with Council processes; and

-     Funding requirements.

Options:

1.   Accept the recommendations of this report to endorse the final Woolgoolga Town Centre Masterplan 2018 (Attachments 1 and 2).

2.   Reject the recommendations provided in this report. This option will result in the retention of an outdated Woolgoolga Town Centre Study (1996).

Sustainability Assessment:

•     Environment

Environmental factors, including coastal wetlands, riparian environments, the natural foreshore and dune vegetation, flooding, coastal hazards and climate change (including sea level rise and increased rainfall intensity) have been considered in the preparation of the Masterplan.

•     Social

The Woolgoolga Town Centre Masterplan review project has comprised extensive community and stakeholder consultation to ensure that the community’s current vision for the town is captured. A viable town centre will assist in the development of a stronger social fabric and a vibrant community for Woolgoolga.

•     Civic Leadership

The Woolgoolga Town Centre Masterplan 2018 captures the collective vision for Woolgoolga’s town centre and sets a long term plan to guide future growth and development. Extensive community consultation undertaken as part of the Masterplan review project has ensured that the strategies and actions within the Masterplan are based on the community’s vision and needs for the various precincts which make up the Woolgoolga Township.

•     Economic – Broader Economic Implications

Woolgoolga is uniquely placed to take advantage of its regional location, natural assets and township character to build a prosperous future balanced against lifestyle expectations. A revised Masterplan for the Woolgoolga Township will assist the community and stakeholders in realising such future. The Masterplan is a critical part of guiding the orderly development and revitalisation of the Town Centre.

•     Economic - Delivery Program/Operational Plan Implications

Establishing clear implementation actions is essential to the Masterplan's success. Clarity around priorities will assist in coordinating and catalysing both public and private sector developments and investments. The Implementation Plan contained within Part B of the Masterplan (Attachment 2) has been developed to align with Council’s internal resourcing process to minimise impacts on Council’s Delivery Program and Operational Plan. The timeframes in the Implementation Plan are based on four categories: Quick Wins (Immediate), Short Term Actions (1 to 4 years to align with Council’s Delivery Program), Medium Term Actions (4 to 9 Years) and Strategic Actions (10+ years).

The Implementation Plan clearly identifies projects that are funded and those that are currently unfunded to ensure that impacts on Council’s delivery program are minimised and to provide clarity to the community and stakeholders. Funding is required for a number of projects to realise the overall goals of the Masterplan either through Council’s future Delivery Program and Operational Plans or through alternative funding such as developer contributions plans, grants and/or public/private partnerships.

Risk Analysis:

A revised Masterplan for the Woolgoolga Town Centre is important, as the current plan is now over 20 years old. A revised plan will assist in driving the growth of Woolgoolga to 2036 and will ensure that all recent studies undertaken for the town are taken into account.

Implementation of the actions contained within the Masterplan may result in changes to parking arrangements in Woolgoolga, including a temporary relaxation of parking requirements for development within the Woolgoolga business zones. To minimise the risks associated with this action, the Masterplan includes a high priority action for Council to prepare a People Movement and Transport Strategy for Woolgoolga to ensure that parking demand remains within acceptable thresholds.

Consultation:

Extensive consultation has been undertaken for the Woolgoolga Town Centre Masterplan Review project as detailed in a previous report to Council’s Ordinary Meeting of 11 May 2017.

Broader community consultation undertaken as part of the early development of the Masterplan was extremely comprehensive, including: the use of the WoolgoolgaWow website; Community Vision Night; Business Confidence Survey; Ideas Map; discussions with Woolgoolga and Northern Beaches Chamber of Commerce and Northern Beaches Residents Association; negotiations with NSW Roads and Maritime Services; Community Reference Group Workshops; Holiday Park Access Consultation; Traffic and Parking Workshops; and Engagement Workshops.

In accordance with Council’s resolution at its Ordinary Meeting of 11 May 2017, the draft Masterplan and associated Traffic and Parking Study were placed on public exhibition from Wednesday 17 May to Friday 16 June 2017. A presentation on the draft document was also facilitated by Council on Tuesday 16 May 2017 in the Woolgoolga Public School Hall. To showcase some of the strategies within the draft Masterplan, Council established an information booth within a temporary Parklet on Beach Street, Woolgoolga, from Wednesday 17 May to Sunday 21 May 2017.

The communication strategy facilitated by Council for the exhibition of the draft Masterplan was comprehensive, including: the use of the WoolgoolgaWow website; Council’s corporate website; newspaper advertisements; social media posts; community workshop; face to face information booth; parklet pilot; and advertisements and drop boxes in Council’s Administration building, libraries, visitor information centre and within various commercial businesses.

Related Policy, Precedents and / or Statutory Requirements:

Coffs Harbour City Council is committed to the ongoing development and revitalisation of the entire City. Council sees the Woolgoolga Town Centre playing a pivotal role in the ongoing growth and development of the Woolgoolga and Northern Beaches locality, through the creation of economic, social and cultural opportunities. This project involves the review and updating of the Woolgoolga Town Centre Study 1996.

Council’s Business Centres Hierarchy Review Final Report 2012 identified the importance of assisting the Woolgoolga Town Centre improve its attractiveness as a tourist destination with an improved relationship with the beach and coastal area (which is a significant asset of the Town Centre). It also identified the need for a comprehensive Business Retention and Expansion Survey to supplement the results of the Woolgoolga Township Marketing Action Plan 2011 and findings of the previous economic studies.

There are no statutory requirements in relation to preparing the Woolgoolga Town Centre Masterplan 2018. Some of the actions contained within the final Masterplan will result in future amendments to Council’s statutory planning controls.

Implementation Date / Priority:

If Council endorses the Woolgoolga Town Centre Masterplan 2018, the quick win actions contained within the implementation section of the Masterplan could commence immediately by inclusion in Council’s 2018/19 Operational Plan. Council, the community, and stakeholders will also be in a position to pursue funding opportunities to fulfil high priority actions within the Masterplan.

Conclusion:

The completion of the Pacific Highway Bypass and the addition of a new major retail chain supermarket on Solitary Islands Way, have underpinned a fundamental change to the role and structure of Woolgoolga – a transformation from a thoroughfare to a destination town. It is therefore essential that a new direction for the town is established that strikes a balance between harnessing growth opportunities and nurturing Woolgoolga’s unique charm.

The Woolgoolga Town Centre Masterplan 2018 captures the collective vision for Woolgoolga’s town centre and sets a long term plan to guide future growth whilst preserving the attributes which make Woolgoolga unique. This report seeks Council’s endorsement of the Woolgoolga Town Centre Masterplan 2018 (Attachments 1 and 2).

 


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SC18/08       Draft Coffs Creek and Park Beach Flood Study 2018 - Pre-Exhibition

Author:                        Section Leader Local Planning

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  SC18/08   Draft Coffs Creek and Park Beach Flood Study - February 2018

ATT2  SC18/08   Draft Coffs Creek and Park Beach Flood Study - Mapping Compendium - February 2018

ATT3  SC18/08   Draft Park Beach Management Options Assessment - February 2018  

 

Executive Summary

Council has received grant funding from NSW Office of Environment and Heritage (OEH) to review flood modelling in the Coffs Creek catchment and use this information to review drainage strategies for the Park Beach area. Council has engaged consultants to undertake the project.

Draft Coffs Creek and Park Beach Flood Study – February 2018 (Attachment 1) provides a new model to predict design flood conditions in the Coffs Creek catchment, including the Park Beach area. A set of maps also accompany the draft flood study (Attachment 2). The flood study updates older flood estimates using more accurate terrain data, an improved understanding of local rainfall patterns, and more sophisticated modelling techniques. The flood study also considers the impact of the detention basins and other recent flood mitigation improvements

Draft Park Beach Management Options Assessment – February 2018 (Attachment 3) uses the new draft flood model to assess drainage modifications in the residential and commercial areas of the Park Beach area. The study assesses the reduction in flood damage costs for the various modifications and provides a benefit cost ratio for each option.

This report recommends that Council endorse all three attachments and place them on exhibition. It also recommends that the outcome of the public exhibition is reported to Council at a future meeting.

 

Recommendation:

That Council:

1.       Endorse draft Coffs Creek and Park Beach Flood Study – February 2018 (Attachment 1) and accompanying maps (Attachment 2) and place them on public exhibition for a period of 28 days.

2.       Endorse draft Park Beach Management Options Assessment – February 2018 (Attachment 3) and place it on public exhibition for a period of 28 days.

3.       Note that a further report will be brought back to Council for consideration following the public exhibition of the draft documents.

 

Report

Description of Item:

The State government’s Flood Prone Land Policy 2005 requires that the management of flood liable land remains the responsibility of local government. The state government subsidises flood mitigation works to alleviate existing problems and to provide specialist technical advice to assist Councils in the discharge of their floodplain management responsibilities. Under this process, Councils must prepare a Flood Study followed by a Floodplain Risk Management Study (FRMS) and Floodplain Risk Management Plan (FRMP). Once a flood study and plan is completed and adopted, Councils can then seek funding from State and Federal governments to implement the Plan.

Coffs Harbour has a long history of flooding. The floods of March 2009 and November 1996 are among the largest on record. The Coffs Creek catchment is prone to severe flash flooding as it is a relatively small catchment with steep upper slopes, a high level of urban development on the floodplain and the tendency for high rainfall.

Previous flood studies have been undertaken for different sections of the Coffs Creek catchment. These studies are 10 to 20 years old. Data collection in the intervening period provides an improved understanding of extreme rainfall conditions in the catchment. More accurate terrain data has also been obtained and the sophistication of computer flood modelling has significantly improved.  Extensive flood mitigation works have also been completed in recent years.

The draft Coffs Creek and Park Beach Flood Study – February 2018 (Attachment 1) uses improved rainfall data, digital terrain data, and 2D computer modelling to assess the impact of the detention basins and other recent works and refine our understanding of flood behaviour in the Coffs Creek catchment as a whole. The study establishes the basis for improved assessment of future floodplain management options. The study also provides more accurate GIS-based flood mapping which will be used to update Council’s online mapping resource.

The new flood model provides a good match between estimated levels and observed flood levels from 1996 and 2009 with consideration of the impacts of the basins. The model has found the detention basins are typically providing flood level reductions in the order of 200mm – 600mm in sections of the mid-upper reaches of Coffs Creek in the vicinity of the basins; and reductions in the order of 200-400mm around the Coffs CBD.

Draft Coffs Creek and Park Beach Flood Study – Mapping Compendium – February 2018 (Attachment 2) contains detailed mapping of flood extents, levels, depths, and velocities for the 1 in 20, 50, 100, 200 and 500 year flood events, as well as the PMF (Probable Maximum Flood) event. The document also includes flood hazard mapping for the 1 in 100 year event.

Draft Park Beach Management Options Assessment – February 2018 (Attachment 3) utilises the modelling prepared in the overall draft flood study to assess drainage modifications for reducing flood risk within Park Beach. The area acts like a basin which fills and drains slowly under limited outlets. The modifications address these limitations and include: upgrading the pipe network leading to the outlet at Macauleys Headland; upgrading culverts beneath the railway line; and upgrading other key drainage lines leading to the various outlets. The study assesses the reduction in flood damage costs provided by each option and calculates the subsequent benefit cost ratio. The outcomes of the study will be used to prioritise drainage improvement works in this area.

Issues:

Coffs Creek Catchment

The new draft Coffs Creek flood model (Attachment 1) provides a good match between observed flood levels and estimated levels, meaning that it is a robust model. The study has identified that some levels in the catchment were previously quite conservative, and provides a best practice model. The study also identifies some areas where flood level estimates have increased compared to previous study estimates which underestimated levels. This needs to be communicated as part of the public exhibition process to make the community aware that, in limited cases, the estimated flood level has increased on some properties. 

It should be noted this is a flood study and not a floodplain management plan. Modelling has identified that the recently constructed detention basins won’t make much difference in flood levels for some inner city areas, such as Gundagai Place. It will therefore be very important to revisit the remaining flood mitigation options in the existing Floodplain Risk Management Plan (FRMP) for Coffs Creek. The study (Attachment 1) recommends that Council proceed to a review of options for the whole of the Coffs Creek catchment – resulting in the preparation/review of the FRMP.

Park Beach Catchment

Several management options have been provided in the study (Attachment 3). Economic performance of management options are not that favourable if assessed in the traditional way. The Benefit Cost Ratio is realistically probably higher than that identified as it is likely that the standard approach to estimating flood damages has under-estimated the average annual cost of flood damages in the Park Beach area.

Options:

1.   Accept the recommendations of this report to endorse the draft Coffs Creek and Park Beach Flood Study – February 2018 (Attachment 1) and accompanying maps (Attachment 2); and draft Park Beach Management Options Assessment – February 2018 (Attachment 3) for public exhibition.

2.   Reject the recommendations provided in this report. This would inhibit the ability for flood risk to be mitigated in a systematic and focussed manner within the Coffs Harbour Catchment.

This report recommends that Council undertake Option 1 as outlined.

Sustainability Assessment:

•     Environment

Flood events, large and small, are natural occurrences. Development of the floodplain can alter flooding behaviour as can flood mitigation measures. Impacts on the environment due to flooding are investigated as part of FRMSs and as part of the design of individual mitigation measures. The new flood model provides an improved understanding of the nature of these flood events and allows for more accurate assessment of the effectiveness of past and future mitigation options. Environmental constraints have been considered in the assessment of options for the Park Beach Area, eg the outlet upgrade for Macauleys Headland avoids impacts to littoral rainforest.

•     Social

Large flood events can have a huge impact on the local community and on individuals affected by flooding.  The 1996 event in Coffs Harbour was declared a natural disaster and with approximately 260 residential homes and 200 commercial buildings flooded. Events this large and destructive are very disruptive with peoples dwellings and personal belongings destroyed or damaged as well as local businesses suffering direct losses from destruction or damage to work places and stock plus loss of trade. The new draft flood model provides an improved understanding of the social impact of these flood events and how to mitigate them. The Park Beach options assessment provides a more accurate assessment of the benefit cost ratio of options with consideration of flood damage costs experienced by the community.

•     Civic Leadership

Under the NSW state government’s Floodplain Development Manual and Flood Prone Land Policy 2005, the management of flood prone land is, primarily, the responsibility of Councils. Flood studies and plans provide technical and strategic information to assist Council in discharging its responsibilities. The new draft flood model updates our understanding of flooding in Coffs Creek and provides a more accurate platform for identifying flood management options for the catchment.

•     Economic – Broader Economic Implications

Flooding can have a very large impact on the local economy with many varied economic implications.  Flood mitigation works aim to reduce the severe negative economic impacts arising from floods on infrastructure (both public and private) and the regional economy. The new flood model allows more accurate assessment of the costs and benefits of past and future mitigation options. The benefit cost analysis in the Park Beach options assessment will assist in providing improved economic outcomes for drainage works in this area.

•     Economic - Delivery Program/Operational Plan Implications

Funds are allocated annually in Council’s Operational Plan for the preparation of flood studies and floodplain risk management studies and plans.  Grant funds on a 2:1 (State: Council) basis are available for the preparation of studies and plans. Grant funding is also available for flood mitigation works either on a 1:1:1 (Federal: State: Council) or 2:1 (State: Council) basis and to be eligible for funding the works must be identified in a FRMS or FRMP. The benefit cost assessment in the Park Beach study will be used to prioritise drainage improvement works in Councils Delivery Program/Operational Plan.

Risk Analysis:

Flooding is a naturally occurring hazard affecting significant areas of the LGA.  Flood studies and plans provide a technical and detailed understanding of the nature and extent of flood events giving Council the tools to determine risks associated with different activities and land use on the floodplain. Council receives indemnity, in relation to flood advice given and actions done, provided it has acted in good faith and followed State government guidelines. The draft model and plans update our current understanding of flood hazards within the Coffs Creek catchment using more accurate terrain data, rainfall data and computer modelling techniques.

Consultation:

In accordance with the NSW State government’s Floodplain Development Manual 2005, studies and plans are required to undergo community consultation including public exhibition. Council has a Floodplain Risk Management Committee (FRMC) consisting of council staff, councillors, community and state government representatives to provide strategic advice on floodplain issues and to assist in development of flood studies and plans.

 

The draft documents (Attachments 1, 2 and 3) were presented to the FRMC on Wednesday 31 January 2018, at which time the FRMC resolved to endorse reporting the documents to Council to seek their exhibition, with the inclusion of some minor amendments which have subsequently been included. The public exhibition process will extend over 28 days.

Related Policy, Precedents and / or Statutory Requirements:

Council has followed the guidelines of the 2005 Floodplain Development Manual relating to the management of flood liable land in accordance with Section 733 of the Local Government Act 1993.

Implementation Date / Priority:

In the event that Council endorses the attached documents for exhibition, the documents will be exhibited for 28 days.

Conclusion:

Council has received grant funding from NSW Office of Environment and Heritage (OEH) to review flood modelling in the Coffs Creek catchment and use this information to review drainage strategies for the Park Beach area. Council has engaged consultants to undertake the project.

Draft Coffs Creek and Park Beach Flood Study – February 2018 (Attachment 1) provides a new model to predict design flood conditions in the Coffs Creek catchment including the Park Beach area. A set of flooding maps accompany the draft flood study (Attachment 2). Draft Park Beach Management Options Assessment – February 2018 (Attachment 3) uses the new flood model to assess the benefit cost ratio of drainage modifications in the residential and commercial areas of the Park Beach area.

This report recommends that Council endorse all three attachments and place them on exhibition. It also recommends that the outcome of the public exhibition is reported back to Council at a future meeting.

 


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SI18/04         Temporary Road Closure - Road Club Events Engineering Drive and  Industrial Drive (west of Engineering Drive) at Isles Industrial Estate

Author:                        Senior Engineering Officer - Traffic

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  SI18/04     CONFIDENTIAL          Location of Significant Businesses

Confidential in accordance with Section 10A(2)(a) of the Local Government Act as it contains personnel matters concerning particular individuals (other than Councillors).  

 

Executive Summary

On the 9th November 2017 Council considered Item T69 of the local Traffic Committee - Temporary Road Closure - Road Club Events Engineering Drive and  Industrial Drive (west of Engineering Drive) at Isles Industrial Estate Circuit for 2017 – 2019 -Sunday mornings between 6.00am and 12.00noon.

That Report, from the Local Traffic Committee (LTC), recommended, for Council action, the temporary closure of certain roads in the Isles Industrial Estate for the purpose of weekend use by Road Cyclists.

When considering that LTC recommendation Council decided to defer taking any action pending confirmation by Council staff that the majority of affected businesses were indeed supportive of the recommendations.

This Report provides the additional information requested by Council at its Meeting of 9th November 2017 and based on an assessment that a significant proportion of businesses do not support the LTC’s recommended action, provides a recommendation that Council now reject the earlier LTC recommendation.

 

 

Recommendation:

That the proposed temporary road closure of Engineering Drive and Industrial Drive (west of Engineering Drive) at Isles Industrial Estate Circuit for 2017-2019 on Sunday mornings between 6am and 12 noon be rejected.

 

Report

Description of Item:

Council resolved on 9 November 2017 as follows:

 “2.  Defer the following item so that Council staff can confirm that the majority of affected businesses are supportive of the recommendations. If the businesses are supportive then a future report be brought back for Council's consideration:

T.69 – Temporary Road Closure - Road Club Events Engineering Drive and  Industrial Drive (west of Engineering Drive) at Isles Industrial Estate Circuit for 2017 – 2019 -Sunday mornings between 6.00am and 12.00noon.”

 

This Report is required because Council is still considering an application from “Coffs Harbour Cycle Club” to conduct road cycle racing on the Isles industrial estate circuit. The application includes road closure with all traffic movements to, on and from the site, subject to an approved traffic control plan.

Coffs Harbour Cycle Club wishes to establish a new road racing option involving a closed road circuit in the Isles Industrial Estate in the North Boambee Valley.  This would provide an alternative road event circuit in winter to the approved Pine Creek Way course at Bonville.  It would also provide an alternative to the purpose built circuit around the velodrome at Toormina; particularly while the Club awaits repairs to this circuit.

Road racing is proposed to be held on closed roads (see fig 1.)

The Club seeks approval for use of the circuit on Sunday mornings from 6:00am to 12 noon all year round.  The road closure will be setup from 6:00am with racing to commence no earlier than 7:00am.  It has been determined that Sunday mornings are when most businesses in the estate are closed.  Any business owners, employees or customers that need to access the area will be able to enter the circuit under controlled conditions.

Initial consultation in December 2017 identified 64 stakeholders, comprising property and business owners in the area affected by the proposal.

An information flyer and feedback form was distributed to all 64 stakeholders identified.

Businesses onsite were doorknocked and given the information package. Off-site property owners were sent the information package via email and land mail. Some of these owners were also spoken to directly via telephone.

The information received from that process has now been collated and analysed and is summarised under: “Key Outcomes of the Consultation”.

Fig1.

 

Issues:

1.    Of the 64 feedback forms distributed, a total of 53 responses (83%) were received from the target stakeholder group.

 

2.    Of those who responded the following issues were raised in relation to the proposal:

·      44% cited access to their property/business

·      27% cited traffic and parking issues.

 

3.    Of those who responded the following data was recorded in relation to Sunday activity onsite:

·      52% required access to their property/business

·      4% were involved in delivery/dispatch operations

·      12% operated emergency breakdown/repair call out services

·      23% carried out forward preparation and/or maintenance.

 

4.    In terms of acceptance of the proposal:

·      64% had no objection

·      36% objected

·      Of those who objected over half indicated that even with measures in place to provide access to their property/business, they would still object.

 

5.    One local bus company is affected by the proposal and have objected on the grounds that they often have tour coaches arriving/departing on Sundays and enter/exit via Engineering Drive.

Options:

1.   Support the recommendations in this report and reject the application to temporarily close Industrial Drive and Engineering Drive, based on advice that 52% of all respondents require access on Sunday mornings and 36% of all respondents object to the proposal.

Comment: This option will leave Industrial Drive and Engineering Drive open on Sunday mornings for the businesses to operate as normal, however it will not allow an alternative for the Coffs Harbour Cycle Club to conduct club events when required.

2.   Not support the recommendations of the report and approve application to temporary close Industrial Drive and Engineering Drive on Sunday mornings between 6.00am and 12.00noon, based on 64% of respondents having no objection the proposal.

Comment: This option allows an alternative for the Coffs Harbour Cycle Club to conduct club events, and also businesses to operate in Industrial Drive and Engineering Drive under traffic control conditions on Sunday mornings between 6.00am and 12.00noon.

Sustainability Assessment:

•     Environment

There are no environmental issues.

•     Social

The recommendations in the report serve to improve road safety and traffic flow in the Local Government Area.

•     Civic Leadership

Council is responsible for the safe and efficient operation of the local traffic facilities, recommended by the LTC.

Safe and efficient traffic facilities are in line with several objectives of the MyCoffs Community Strategic Plan including:

 

-     A.2 An Active, Safe and Healthy Community

-     C.1 Liveable neighbourhoods with a defined identity

-     D.2 We have effective use of public resources

•     Economic – Broader Economic Implications

There are no implications.

•     Economic - Delivery Program/Operational Plan Implications

There are no substantive costs which flow from the recommendation.

Risk Analysis:

There is no regulatory risk involved in accepting the recommendation. In situations where Council does not agree with a Local Traffic Committee recommendation to take a certain action the Council has the regulatory discretion not to take that action.

Consultation:

Significant and comprehensive consultation has been conducted with directly affected businesses along the proposed Cycle Route.

Related Policy, Precedents and / or Statutory Requirements:

Traffic control facilities and prescribed traffic control devices may be authorised for use on a road or road related area, whether a public road or on private land, only by the RMS or Council.

 

Traffic may be regulated for various purposes by means of notices or barriers erected by a road authority.

 

Section 50 of the Transport Administration Act 1988 permits RMS to delegate its functions to other public agencies such as Councils.

 

Section 53A Part 6 permits RMS to give directions to Councils in relation to RMS functions.

 

The Road Transport (Safety and Traffic Management) Act 1999, incorporating the Road Rules 2008 provides for a system of traffic laws relating to all vehicles and pedestrians.

Implementation Date / Priority:

The applicant will be notified of Council’s resolution as soon as practicable.

Conclusion:

This report provides Council with the results of the public consultation of potentially affected businesses and their subsequent feedback in relation to an application from “Coffs Harbour Cycle Club” to conduct road cycle racing on Industrial Drive and Engineering Drive in the Isles industrial estate.

Based on staff assessment of that consultation it is recommended that Council reject the proposal to close Industrial drive and Engineering Drive for the purposes of road cycle racing.

 


SI18/05         West Coffs Reserve Masterplan

Author:                        Project Manager

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SI18/05     West Coffs Reserve Masterplan - November 2017

ATT2  SI18/05     Community Engagement Summary Report  

 

Executive Summary

The West Coffs Contributions Plan has allocated $1M of funding for the construction of a new district park at West Coffs Reserve, located off William Sharp Drive, Coffs Harbour.  Stemming from funding allocation, and as part of the planning and consultation process for the project, a West Coffs Reserve Masterplan was developed.

 

The West Coffs Masterplan outlines a concept layout and design for the new district park. The master plan was developed with considerable community consultation, and was recently placed on public exhibition for thirty days, ending 15 December 2017.

 

Interest by the public during exhibition was significant. It included 436 ‘have your say’ website visits. From those visits 12 comments were made, 7 survey forms were completed and 3 questions received and answered.

 

No objections to construction of a park at the site were received, and all feedback was generally in support of the masterplan. Respondents mostly offered general views or suggestions in respect to discrete elements of the plan that were of particular interest to them.

 

On review of the feedback, a number of suggestions for the park can be incorporated during the detailed design phase of the project, as is outlined within the body of the report. 

 

No insurmountable issues were identified from public feedback that are considered to have cause to delay or alter the masterplan.

 

This report recommends that Council adopt the West Coffs Reserve Masterplan as exhibited, so that detailed design and construction of the park can proceed.

 

 

Recommendation:

That Council adopt the West Coffs Reserve Masterplan dated November 2017 and the Concept Plan contained within.

 

 

Report

Description of Item:

The West Coffs Masterplan outlines a concept layout and design for a new district park at West Coffs Reserve, located off William Sharp Drive, Coffs Harbour. The master plan was developed with considerable community consultation, and was recently placed on public exhibition between 15th November and  15 December 2017.

 

The existing reserve is predominantly a ‘greenfield’ reserve and the masterplan concept layout and design plan proposes a new district park that includes:

Core Elements

-     Sealed carpark, and associated infrastructure

-     Restrooms

-     Playground area – including two core elements

-     Large Shelter and Barbeque facilities

-     New trees & Turf (turf surrounding large shelter/bbq area)

-     Shared pedestrian/cyclist path through park linking William Sharp Drive to Loaders Lane

-     Circuit footpath to link carpark with play area and restrooms

-     Dog off leash area (fencing and seats)

-     Pedestrian/Cycle Bridge (subject to funding via alternative funding source)

Secondary Elements

-     Additional planting beds

-     Additional three small Shelters

-     Additional three playground area elements

-     Exercise equipment

-     Shelter at dog off leash area

-     Footpath along watercourse to provide quite walking path to enjoy naturual elements

-     Footpath providing alternative link from dog off leash area to restrooms

-     Footpath within dog off leash area

-     Car Park Lighting

-     Cycleway Lighting

-     Multi Use Court

-     Bike Track

 

Based on prelimanary estimates, the $1M funding allocation is anticipated to enable the core elements of the park to be constructed as outlined above, subject to revision of estimate  following completion of detailed design.

Secondary elements of the project can be completed in the future, should further funding be made available.

 

 

 

 

Issues:

The table below lists two percieved issues raised in the submissions. An outline of how the percieved issue raised is intended to be taken into consideration during detailed design phase is provided within the second column.

 

Submission Point

Intended design consideration

Noise generation from the multi use court.

(submitted by two respondants)

 

Any design and construction of a multiuse court will comply with EPA daytime noise restriction limits. Confirmation will be sought prior to detailed design of the court on whether bouncing basketballs at the proposed site will be within EPA’s daytime noise restriction limits.

It should be noted that the proposed multiuse court has been sited centrally within the park to minimise noise disturbance. It is centred over 90m from the nearest dwelling.

The multiuse court is identified as a secondary element of the masterplan and is proposed for the future, subject to availability of further programmed funding.

In contrast to the two submissions made against the multiuse court, two respondants submitted feedback supporting inclusion of it within the masterplan.

Security and surveillance concerns citing the  potential for underage drinking, vandalism and crime at the park.

(submitted by one respondant)

Underage drinking, crime and vandalism have potential to occur at any location where public amenities and parkland exist, and it is impossible to eliminate these risks completely at any location.

Input from Council’s community Safety Programs Officer will occur at the detailed design phase for the project.

Some intended features to minimise such risks at detailed design phase include;

Maximising views through the park, from adjacent properties and central pathway to provide passive surviellance

Removal of central area understory vegetation to provide passive surviellance from the picnic area and playground.

Closure and locking of toilet block at 9pm, to discourage late night use, in accord with most other parks in the CHCC local government area. 

Designing of facilities with vandal resistant features, where posible.

Providing bollards/fencing to prevent vehicle access onto the park.

Options:

Considering the issues raised above from internal and external stakeholders, the options available to Council are:

1.       Adopt the recommendation provided to Council. This would result in the West Coffs Reserve Masterplan being adopted without changes, and enable detailed design and construction of the park to proceed.

2.       Amend the recommendation provided to Council and then adopt if Councillors choose to change the West Coffs Reserve Masterplan. This option may have potential to cause delay towards the development and construction of a park at the West Coffs Reserve site.

3.       Reject the recommendation and the West Coffs Reserve Masterplan. This option will cause delay towards the development of a park at the West Coffs Reserve site.

 

Sustainability Assessment:

•     Environment

Site inspections and prelimanary discussions and review of the Masterplan has occurred with Council’s Senior Environmental Project Officer. A Part 5 Environmental Assessment will be undertaken as part of the detailed design phase for the project.

•     Social

The project will enhance the utilisation of the open space.  The current use of the space is limited. The project is expected to provide for a diverse array of activities catering for a broad cross section of the community by:

 

•     Providing a meeting place with shade and shelter, seating and drinking water, with access to nature.

•     Providing a place that attracts and caters for families and group gatherings, including universal access.

•     Encouraging inclusive play through a variety of nature and active play opportunities.

•     Providing pedestrian and cycle links between suburbs, improving permeability and encouraging active

•     Recreation.

•     Attracting visitors from outside the Precinct by including quality facilities and parking.

•     Civic Leadership

Adopting the West Coffs Reserve Masterplan is consistent with the Coffs Harbour Open Space Strategy (2010).

•     Economic – Broader Economic Implications

The West Coffs Reserve Masterplan is consistent with Council's long term financial plans with Section 94 funds allocated to the project.

•     Economic - Delivery Program/Operational Plan Implications

The 2017/18 Operational Plan has the new District Park-West Coffs as a listed project, with funds available from the West Coffs Developer Contributions Plan.

 

The West Coffs Reserve Masterplan commitments can be undertaken within existing and future delivery programs and operational plans.

Risk Analysis:

Based on the results of the consultation process, it appears that there is minimal risk that the West Coffs Reserve Masterplan will not be generally accepted by the community upon delivery of works on ground.

 

All work on the project will have the risks assessed consistent with Council’s risk analysis systems and processes.

 

Consultation:

The masterplan was developed via a range of community engagement activitives, key ones including;

-     Public forum on site attended by 40 people

-     Community workshop attended by 20 people

-     Community workshop at Narranga Primary School

-     Community workshop at Orara Secondary School

-     Letter drops to surrounding residents

-     Informative signage and posters and advertising/publicity in local newspapers

-     Meetings with Council’s internal stakeholders, including Community and Cultural Services, Strategic Asset Management, and Roads and Open Space.

 

The Public Exhibition of the Masterplan ran from 15 November 2017 to 15 December 2017. The prime feedback means was via Council’s Have your say website. The website allowed the ability to:-

•        download the Masterplan and associated documents.

•        participate in an online questions and answers forum.

•        Participate in an online discussion forum.

•        Participate in a survey

 

Interest by the public during exhibition was significant. It included 436 ‘have your say’ website visits. From those visits 12 comments were made, 7 survey forms were completed and 3 questions received and answered.

No objections to the construction of a park at the site were received, and all feedback was generally in support of the masterplan. Most respondents offered views or suggestions in respect to discrete elements of the plan that were of particular interest to them. Most suggestions were supportive of the various elements of the plan. A few were against particular elements (also refer issues section of this report). 

On review of the feedback, a number of viable suggestions for the park were proposed that can be incorporated during detailed design phase of the project.

No insurmountable issues were identified from public feedback that are considered to have cause to delay or alter the masterplan.

A four page community engagement summary report prepared by Council’s Project liason officer is attached.

Related Policy, Precedents and / or Statutory Requirements:

Adopting the West Coffs Reserve Masterplan is consistent with the Coffs Harbour Open Space Strategy (2010).

Implementation Date / Priority:

Progression of detailed design and construction of the new park within the current $1M budget limitation can be pursued immediately following adoption by the West Coffs Reserve Masterplan by Council.

Conclusion:

Considering the findings outlined in this report it is recommended that the West Coffs Reserve Masterplan is adopted. Upon adoption:

 

•        Detailed designs will proceed, taking into consideration input received from the community throughout the consultation process. Construction of core park elements will commence on completion of detailed design.

 

•        Further consultation and liaison will continue with relevant stakeholders where required during detailed design and construction.

 

•        Construction of secondary park elements will commence in the future, should further funding be made available.

 


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SI18/06         Contract No. RFT-916-TO Coffs Harbour CBD Gordon Street footpath works

Author:                        Group Leader Strategic Asset Management

Authoriser:                  Director Sustainable Infrastructure

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              ATT1  SI18/06     CONFIDENTIAL          Tender Assessment - Contract No. RFT-916-TO Coffs Harbour CBD Gordon Street Footpath Works

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

In March 2016, Council entered a Voluntary Planning Agreement (VPA) with Gowings Bros Pty Ltd for the redevelopment of the Gordon Street/Harbour Drive/Vernon Street site. The VPA addressed the ‘public works’ of the reconstruction of the Harbour Drive/Gordon Street intersection and the footpath works adjacent the development on Gordon Street.

 

Stage one of the public works (construction of the Harbour Drive/Gordon Street intersection) was completed in October 2016. The subject of this report is the contract for Stage 2, footpath works in Gordon Street.

 

 

Recommendation:

That Council considers tenders received for the Coffs Harbour CBD Gordon Street Footpath Works Contract RFT-916-TO, and adopt the motion as detailed in the confidential attachment to this Report.

 

Report

Description of Item:

In March 2016, Council entered a Voluntary Planning Agreement (VPA) with Gowings Bros Limited for the redevelopment of the Gordon Street/Harbour Drive/Vernon Street site. The VPA addressed the ‘public works’ for the development including the reconstruction of the Harbour Drive/Gordon Street intersection and the footpath works adjacent the proposed new Gowings development (which is now coming to completion) on Gordon Street. The VPA outlined the scope of the works to be undertaken, the responsibilities of the two parties (Gowings and Council) in delivering the works and funding the works. The funding arrangements as described in the VPA are that Council will fund 67% of the works and Gowning Bros will fund 33%.

 

Stage one of the public works, the construction of the Harbour Drive/Gordon Street intersection was completed in October 2016 and the project has been well received by the community. Gowings have been undertaking the new development works on their site, and vital for the operation of the new site is the finalisation of the construction of Stage 2 of the public works which comprises the public space footpath works which will front their site along the Gordon Street alignment.

 

Open tenders were called, in accordance with Council’s policy, on 12 December 2017 for a Lump Sum contract in local and capital city newspapers and via Council’s electronic Tenderlink portal. The deadline for submission of tenders was 3.30pm on Tuesday, 23 January 2018. The normal Tender Period was extended due to the Christmas Period.

 

Tenders were evaluated on the following criteria:

·        Tender price and value for money

·        Relevant Experience and references

·        Construction Method and Construction Program

·        Quality and Health & Safety Management Systems

 

Two tenders were received from the following companies:

1.   Bob Chambers Pty Ltd

2.   Lipman Pty Ltd

Issues:

Refer confidential tender report.

 

Options:

The options available to Council under the Local Government Act with respect to this report are to:

1.       Adopt the recommendation provided to Council found within the Confidential Attachment, allowing progression of the works. This is likely to allow works to proceed expeditiously.

2.       Amend the recommendation. This would pose significant financial and time risks to the project.

Sustainability Assessment:

•        Environment

A Part 5 environmental assessment has been undertaken. The assessment did not identify any environmental issues which cannot be addressed by the appropriate application of normal construction risk management practices.

•        Social

The proposed VPA works will complete the urban streetscape on the Gordon Street frontage between Harbour Drive and Vernon Street, which has been operating as a construction site since July 2016. The area is designed to be inclusive, and will allow easy access and alfresco dining. The area will complement the adjacent development and provide movement and activation opportunities for the CBD.

•        Civic Leadership

Coffs Harbour City Council through its MyCoffs Community Strategic Plan has identified the following Key Vision Outcome:

We will have a vibrant and inclusive place.

•        Economic – Broader Economic Implications

As per the Key Vision above this project is expected to attract more people to the City Centre resulting in attracting increased retail options.

•        Economic - Delivery Program/Operational Plan Implications

Council’s portion of the funding for this project was initially set in early 2016 and was based on estimates of early conceptual visions for the public/private interface contained in the Gowings concepts.

 

Based on the original 2016 VPA estimates a predictive cost for the works subject to this Tender was set at $840,000. Council’s agreed 2/3 share that amount is $560,000.

 

The Tender included several elements which were additional to the VPA works agreed to by Council. Those elements included an addition access ramp, additional stairs and some additional roadworks. Those elements were included at the request of Gowings and do not form a part of the VPA and therefore those elements will not be funded by Council but rather will be fully funded by Gowings.

 

Other economic implications are included in the Confidential Attachment.

Risk Analysis:

The major risks identified with the project are failure to meet delivery timeframes and failure to achieve cost targets. These are discussed further in the Confidential Attachment.

The works themselves are considered to have the following high risk areas:

-    Completion on time

-    Reputation.

 

These risks will be managed by normal Contract Management practices.

Consultation:

The design of the works has been undertaken in consultation with Gowing Bros. and relevant Council staff teams.

 

The City Centre Masterplan Committee are aware of, and support this project.

Related Policy, Precedents and / or Statutory Requirements:

Tendering procedures were carried out in accordance with Council’s Policy.  Council’s Tender Value Selection System was not applied during the tender review process as discussed in the attached confidential report.

 

The calling, receiving of tenders was carried out in accordance with Part 7 Tendering of the Local Government (General) Regulations 2005.

Implementation Date / Priority:

Recommendation actions can be commenced immediately.

Conclusion:

Timely approval of the recommendation for this tender will enable Gowings and Council to proceed toward the delivery of the project, and to have the works constructed to complete the requirements of the VPA.

 

  


T18/02          TRUST REPORT - Addition of Closed Road at Woolgoolga into the Coffs Coast State Park

Author:                        Manager Holiday Parks and Reserves

Authoriser:                  Director Business Services

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

 Attachments:             ATT1  T18/02      DPI - Lands Diagrams A & B (Photo) - Lot 1 DP 726466  

 

 

Executive Summary

The Coffs Coast State Park Trust has commenced work on the redevelopment of the Woolgoolga Beach Reserve and Holiday Park.  During initial survey works for the construction program it was identified that a parcel of land (Lot1 DP 726466), within the holiday park boundary, was potentially still listed as a ‘Crown Public Road’.

 

The Department of Industry – Lands (DPI) was notified of the anomaly and a historical review of the location was undertaken by DPI that confirmed that the parcel of land was still classified as a Crown Public Road.  DPI advised Council officers of their intent to close the road and incorporate the parcel into the Coffs Coast State Park (Reserve 63076 for Public Recreation and Resting Place).

 

This report seeks the Trust’s acknowledgement of the intent to close the Crown Public Road and concurrence with adding Lot 1 DP 726466 into the Coffs Coast State Park Trust.

 

Recommendation:

That Council, as Corporate Manager of the Coffs Coast State Park Trust:

1.       Acknowledges the Crown Public Road closure action being undertaken by the Department of Industry – Lands

2.       Provides its concurrence to the addition of Lot 1 DP 726466 into Reserve 63076 for Public Recreation and Resting Place.

 

Report

Description of Item:

The Coffs Coast State Park Trust has commenced work on the redevelopment of the Woolgoolga Beach Reserve and Holiday Park.  During initial survey works for the construction program it was identified that a parcel of land (Lot1 DP 726466), within the holiday park boundary, was potentially still listed as a ‘Crown Public Road’ (refer Attachments).

 

The Department of Industry – Lands (DPI) was notified of the anomaly and a historical review of the location was undertaken by DPI that confirmed that the parcel of land was still classified as a Crown Public Road.  DPI advised Council officers of their intent to close the road and incorporate the parcel into the Coffs Coast State Park.

 

DPI has commenced the road closure process including the public advertisement of the proposed closure.  There were no objections raised through the advertised period and DPI are now finalising the process.  Once closed it is proposed to add the parcel into the Coffs Coast State Park.  It should be noted that the parcel of land is already within the boundary of the holiday park and has been used as an operational section of the park for many years.  The new holiday park reception facility and caretakers residence is planned for installation on the land in the coming months.

Issues:

There are no known issues with the closure of the Crown Public Road and the process is regularly undertaken by DPI.  The parcel is already in use by the Trust and the incorporation of the land into the Coffs Coast State Park has no negative impact.

 

The addition of the parcel into the reserve does not impact upon the existing use and status of the adjoining laneway which is used to service properties on Wharf Street, Hoffmeier Close and Pacific Street.

Options:

Council, as Corporate Manager of the Coffs Coast State Park Trust, has the following options available.

 

1.   Adopt the recommendation and advise DPI of the Trust’s concurrence to the addition of the parcel of land into the Coffs Coast State Park.

2.   Reject the recommendation and seek an alternate form of tenure (lease/licence) for the closed road in order to continue the use of the parcel as an operational part of the holiday park.

Sustainability Assessment:

•     Environment

There are no environmental impacts related to the recommendation.

•     Social

The parcel of land is currently used as an operational part of the holiday park and continued use for this purpose provides social benefit to the community.

•     Civic Leadership

Adopting the recommendation will ensure the Trust continues to be in a position to manage the parcel of land in line with the adopted Plan of Management for the reserve.

•     Economic – Broader Economic Implications

The continued use of the parcel as operational land for the holiday park will assist in delivering improved economic outcomes for the community.

•     Economic - Delivery Program/Operational Plan Implications

There are no Delivery Program/Operational Plan implications.  The parcel of land is currently maintained by the Trust using Trust funds.

Risk Analysis:

There are no identified risks with the adoption of the recommendation.

Consultation:

Significant consultation has been undertaken with DPI and relevant Council officers.

Related Policy, Precedents and / or Statutory Requirements:

Crown Public Road closures by DPI and additions to reserves/trusts are regular processes undertaken under the Crown Lands Act.

Implementation Date / Priority:

Notification of the resolution by the Trust will be immediately forwarded to DPI.

Conclusion:

The closure of the Crown Public Road (Lot 1 DP 726466) and inclusion into Reserve 63076 for Public Recreation and Resting Place (Coffs Coast State Park) is a logical solution to the land status issue and it is recommended that the Trust provide its concurrence to the Department of Industry – Lands.

 

 


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