Ordinary Council Meeting Minutes                                                8 February 2018

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 8 February 2018 AT 5,00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan,
Cr George Cecato, Cr Jan Strom, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Nil

 

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

 

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

 

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

 

Disclosure of Interest

No disclosures of interest.

 

APOLOGIES

No apologies.

 

LEAVE OF ABSENCE

2018/1

Resolved (Cr John Arkan / Cr Jan Strom)

That leave of absence as requested from Councillor Rhoades be approved.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

Time

Speaker

Item

5.00pm

Clyde Treadwell

Against Report SC18/01 – Korora – West Sapphire – Moonee Large Lot Residential Investigation Area: Status Update

5.05pm

Peter Wardman

Against Report SC18/01 – Korora – West Sapphire – Moonee Large Lot Residential Investigation Area: Status Update

5.10pm

Shawn Lawer - GHD

Against Report SC18/03 – Development Application No. 0067/18DA – Demolition of Existing Structures, New Residential Flat Building (8 Units), Swimming Pool and Strata Subdivision – Lot 2 Sec 63 DP 758258, 117 Victoria Street, Coffs Harbour

Public forum

No public forum.

 

Mayoral Actions Under Delegated Authority

No Mayoral actions under delegated authority.

 

Confirmation of Minutes

 

Motion

2018/2

Resolved (Cr George Cecato / Cr Jan Strom)

That the minutes of the Ordinary Meeting held on 7 December 2017 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

2018/3

Resolved (Cr George Cecato / Cr John Arkan)

That the minutes of the Extraordinary Meeting held on 20 December 2017 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

DIRECTORATE REPORTS - SUSTAINABLE COMMUNITIES

 

SC18/01          Korora - West Sapphire - Moonee Large Lot Residential Investigation Area: Status Update

 

Executive Summary

At its Ordinary Meeting of 10 August 2017, Council resolved to approach the NSW Department of Planning and Environment (DPE), requesting acceptance of a land release mechanism for Precincts 3, 4 and 5 within the Korora - West Sapphire - Moonee (KWSM) Large Lot Residential Investigation Area. DPE were notified of this resolution and requested to endorse that approach.

On 7 December 2017, DPE advised that endorsement of the KWSM Large Lot Residential Investigation Area is not supported (Attachment 1) because of inconsistencies with several State government policies for the North Coast as well as Council’s adopted Coffs Harbour Local Growth Management Strategy (LGMS) – Rural Residential Component 2009. This report supplies Council with DPE’s response, recommends that Council note the contents of that response and further recommends that Council takes no further action to revise the adopted LGMS - Rural Residential Component 2009 at this time.

 

2018/4

Resolved (Cr George Cecato / Cr Denise Knight)

That Council:

1.       Note the contents of the response provided by the NSW Department of Planning and Environment (Attachment 1) to Council's request to endorse the Korora - West Sapphire - Moonee Large Lot Residential Investigation Area.

2.       Expedite a review and update the land release program and recommendations of the Coffs Harbour Local Growth Management Strategy - Rural Residential Component 2009 and allocate a sum of $80,000.

3.       That Council follows the recommendations By the NSW Department of Planning and Environment made in their response including consulting with the RMS and NSW Office of environment and Heritage.

4.       Notify landowners within Precincts 3, 4 and 5 of the Korora - West Sapphire - Moonee Large Lot Residential Investigation Area of Council's resolutions, consistent with the response received from the NSW Department of Planning and Environment (Attachment 1).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

AMENDMENT (Cr John Arkan)

That Council:

1.       Note the contents of the response provided by the NSW Department of Planning and Environment (Attachment 1) to Council's request to endorse the Korora - West Sapphire - Moonee Large Lot Residential Investigation Area.

2.       Expedite a review and update the land release program and recommendations of the Coffs Harbour Local Growth Management Strategy - Rural Residential Component 2009 and allocate a sum of $80,000.

3.       That Council follows the recommendations By the NSW Department of Planning and Environment made in their response including consulting with the RMS and NSW Office of environment and Heritage.

4.       Planning staff are to liaise with the Landowners’ appointed planner with the view of seeing that there are no shortcomings or misunderstandings in pursuing this decision in the interest of ensuring that it leads to the approval by that Department of an appropriate release mechanism for the subject land.

5        Notify landowners within Precincts 3, 4 and 5 of the Korora - West Sapphire - Moonee Large Lot Residential Investigation Area of Council's resolutions, consistent with the response received from the NSW Department of Planning and Environment (Attachment 1).

 

The AMENDMENT lapsed in the absence of a seconder.

 

 

 

 

 

SC18/03          Development Application No. 0067/18DA - Demolition of Existing Structures, New Residential Flat Building (8 Units), Swimming Pool and Strata Subdivision - Lot 2 Sec 63 DP 758258, 117 Victoria Street, Coffs Harbour

 

Executive Summary

This report provides an assessment of Development Application 0067/18 for a Residential Flat Building (8 units), strata subdivision and demolition of existing structures, at 117 Victoria Street, Coffs Harbour. 

The development incorporates a variation to the height standard specified in clause 4.3 – Height of Buildings – of Coffs Harbour Local Environmental Plan 2013. The development also will penetrate the Obstacle Limitation Surface map (OLS) which sets height limits for the operation of the Coffs Harbour Regional Airport. However, CASA has raised no objection as there are higher structures in the area including the crest of the hill, development and power poles.

The application was advertised and notified to adjoining land owners. In total 16 submissions were received.

At its meeting of 12 October 2017, Council adopted Development Applications – Consideration by Council – Policy which outlined:

       That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-      Significant public interest and community input;

-      A proposed variation to the Local Environmental Plan that varies the development standard by more than 10%;

-      Significant land use;

-      Major environmental issue(s).

Given the number of public submissions received in response to notification of the application and the proposed variation to the LEP, this matter is reported to Council for determination.

 

 

2018/5

Resolved (Cr Sally Townley / Cr Paul Amos)

That Council:

1.      Refuse Development Application No 0067/18 for a Residential Flat Building (8 units), strata subdivision and demolition of existing structures at Lot 2 Sec 63 DP 758258, 117 Victoria Street, Coffs Harbour, on the grounds that it is;

1.1      Inconsistent with the provisions of Coffs Harbour LEP 2013 in respect of height limits; and

1.2      Inconsistent  with the provisions of the DCP in terms of setbacks.

2.     Advise persons who made a submission on Development Application No 0067/18 of Council’s decision.

 

For:         Crs Knight, Adendorff, Amos, Arkan, Cecato, Swan and Townley

Against:  Cr Strom

Carried

 

 

 

General Manager's Reports

 

GM18/01         Joint Organisation for Mid North Coast Councils

 

Executive Summary

One of the outcomes of the Independent Local Government Review Panel report was the proposed establishment of joint organisations in regional NSW.  This was confirmed in the NSW Government’s response to that report, entitled “Fit for the Future”, released in September 2014.  Five pilot joint organisations were announced in early 2015 and these pilots received initial funding to assist in the establishment of the joint organisations.

 

Coffs Harbour City Council along with Bellingen Shire, Nambucca Shire and Clarence Valley Councils sought to form a pilot JO through application to the NSW Government at the time however, the application was not successful.  In more recent times, the Mid North Coast Regional Organisation of Councils (MIDROC, consisting of Bellingen Shire, Clarence Valley, Coffs Harbour City, Kempsey Shire, Nambucca Shire and Port Macquarie Hastings Councils) has been working collaboratively with support from the University of Technology, Sydney Centre for Local Government (UTS:CLG) to develop a Strategic Plan in preparation for the further rollout of the JO framework in regional NSW.

 

In November 2017, the NSW Government passed the Local Government Amendment (Regional Joint Organisations) Bill 2017 which now allows for councils to voluntarily join new Joint Organisations (JOs) to strengthen regional coordination and improve delivery of important infrastructure and services for communities through strategic planning, collaboration and shared leadership and advocacy.

 

This report sets out the process and a formal recommendation to enable Council to participate in the establishment of a Joint Organisation (JOMNCC) based on the area covered by the former MIDROC area.

 

 

2018/6

Resolved (Cr Sally Townley / Cr John Arkan)

That Council:

1.         Write to the Office of Local Government seeking an extension of time for decision-making in relation to the formation of a Joint Organisation.

2.         Hold a briefing on the subject.

 

For:         Crs Knight, Amos, Arkan, Strom, Swan and Townley

Against:  Crs Adendorff and Cecato

Carried

 

 

 

GM18/02         2018 National General Assembly of Local Government - Call for Motions

 

Executive Summary

This report provides notice that the Australian Local Government Association (ALGA) has advised that conference motions to be considered at the next National General Assembly (NGA) of Local Government are to be matters of policy significance to local government nationally and are to be submitted to ALGA by Friday 30 March 2018.

 

2018/7

Resolved (Cr Jan Strom / Cr John Arkan)

That:

1.       Councillors submit any motions in line with the Australian Local Government Association Discussion Paper to the General Manager by Thursday 8 March 2018.

2.       A separate report of any motions received, be submitted for the Council Meeting of Thursday 22 March 2018.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

GM18/03         Proposed Regional Cities NSW

 

Executive Summary

The current members of the Inland Forum are proposing a gathering of a more broadly representative group of regional councils with a view to establishing Regional Capitals NSW.  An initial forum is to be held in Sydney on 1 March 2018 and the Mayor and General Manager have been invited to attend.

 

2018/8

Resolved (Cr Tegan Swan / Cr Jan Strom)

That Council note the information contained within this report and that a further report is to be presented to Council.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Business Services

 

BS18/01          Bank and Investment Balances for November 2017

 

Executive Summary

Council’s Bank Balances and Investments as at 30 November 2017 totalled $199,440,171.82.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s investments broken down into Fossil Fuel Lending Authorised Deposit Taking institutions (ADIs) and Non Fossil Fuel Lending ADIs (refer attachment).

 

2018/9

Resolved (Cr Jan Strom / Cr Paul Amos)

That Council note the bank balances and investments totalling $199,440,171.82 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 30 November 2017.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS18/02          Bank and Investment Balances for December 2017

 

Executive Summary

Council’s Bank Balances and Investments as at 31 December 2017 totalled $198,349,553.69.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included in the monthly report is a summary of Council’s investments broken down into Fossil Fuel Lending Authorised Deposit Taking institutions (ADIs) and Non Fossil Fuel Lending ADIs (refer attachment).

 

2018/10

Resolved (Cr Jan Strom / Cr Tegan Swan)

That Council note the bank balances and investments totalling $198,349,553.69 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 December 2017.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 


 

 

BS18/03          Monthly Financial Performance Report for the month ended 30 November 2017

 

Executive Summary

This report presents the monthly financial performance report for 30 November 2017.  The report provides information on the actual to budget position at the financial statement level and capital expenditure reports for the current financial year.

 

2018/11

Resolved (Cr Jan Strom / Cr Michael Adendorff)

That Council note the monthly financial performance report for 30 November 2017, including the following Consolidated Income Statement.

 

CONSOLIDATED INCOME STATEMENT as at 30 November 2017:

 

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS18/04          Environmental Levy Projects Quarterly Report to 31 December 2017

 

Executive Summary

This report provides Council with a quarterly status update to 31 December 2017 on the projects funded under the Environmental Levy (EL) Program for Council’s consideration and noting.

2018/12

Resolved (Cr Jan Strom / Cr John Arkan)

That Council notes the status of the Environmental Levy Program projects as at 31 December 2017 as outlined in the attachment.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

BS18/05          Options to Reduce Council's Reliance on Rate Revenue

 

Executive Summary

Coffs Harbour City Council has, for a number of years, undertaken positive progress to facilitate an improvement in its financial sustainability into the future.  This has included thorough reviews of its expenditure and revenue levels and constructive action in both areas to ensure that it is able to maintain its services and assets for the community now and into the long term future.

 

Councillors have requested through the performance management framework that options be explored to reduce Council’s reliance on revenue from Rates and Annual Charges. This report provides background and possible options for the Council to consider. The report also demonstrates that Coffs Harbour City Council is already well placed in comparison to other Councils across Australia in relation to this matter.

 

It is recommended that Council note this report and also note that options to reduce reliance on rate revenue will be reviewed by Council staff on an ongoing basis.

 

 

2018/13

Resolved (Cr Jan Strom / Cr Michael Adendorff)

That Council:

1.   Note the report; and

2.   Note that options to reduce reliance on rate revenue will be reviewed by Council staff on an ongoing basis.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Directorate Reports - Sustainable Communities

 

SC18/02          Draft Coffs Harbour Development Control Plan 2015 Amendment No. 6 (Corindi Beach) - Pre-Exhibition

 

Executive Summary

At its meeting of 27 April 2017, Council considered a Planning Proposal (PP) at 97 Pacific Street, Corindi Beach, to amend Coffs Harbour Local Environmental Plan (LEP) 2013 to permit low density residential development, tourist accommodation and business development on the subject land. At that meeting, Council resolved to endorse the PP and seek a Gateway Determination from NSW Department of Planning and Environment (DPE) to allow it to be placed on public exhibition. The PP is soon to be exhibited in accordance with the conditions of the Gateway Determination (PP_2017_COFFS_002_00) and will apply to 95 and 97 Pacific Street, Corindi Beach.

To reflect the intent of the PP, it is also necessary to amend certain mapping controls contained in Coffs Harbour Development Control Plan (DCP) 2015. This report recommends that Council endorse the draft Coffs Harbour Development Control Plan 2015 Amendment No. 6 (Corindi Beach) (Attachment 1), and place it on exhibition concurrently with the PP. The report also recommends that the outcome of the public exhibition is reported to Council at a future meeting.

 

2018/14

Resolved (Cr Paul Amos / Cr Tegan Swan)

That Council:

1.       Endorse and publicly exhibit draft Coffs Harbour Development Control Plan 2015 Amendment No. 6 (Corindi Beach) (Attachment 1) for a minimum period of 28 days, concurrently with Planning Proposal PP_2017_COFFS_002_00.

2.       Consider a further report following the public exhibition of PP_2017_COFFS_002_00 and draft Coffs Harbour Development Control Plan 2015 Amendment No. 6 (Corindi Beach).

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Directorate Reports - Sustainable Infrastructure

 

SI18/01           Amendment to Alcohol Prohibited Reserves in the Coffs Harbour CBD

 

EXECUTIVE SUMMARY

Following a request from Coffs Clarence Police Local Area Command that Council consider changing all of the parks within the CBD Masterplan area (currently alcohol prohibited 9pm to 9am) to 24 hour/7 day prohibition areas the Council meeting held on 24 August 2017 resolved to: 

1.   Note the requests and reasons for potential changes of Alcohol Prohibited Areas within the vicinity of the CBD contained in the report.

2.   Endorse a 30 day public exhibition and consultation of the proposed changes in line with the requirements for establishing/extending Alcohol Free Areas pursuant to the ‘Ministerial Guidelines on Alcohol Free Areas, including:

2.1. Notification in a local newspaper

2.2. Notification to Police, Licenced premises adjoining the area, and the Local Aboriginal Land Council.

3.   Upon the receipt and consideration of any submissions which arise, receive a further report to establish Alcohol Prohibited Areas in certain CBD areas.

The matter was advertised as per the recommendation and just one (1) submission was received. The submission was in favour of alcohol prohibited areas in CBD parks to deter anti-social behaviour and littering. The propose changes should assist Police in their efforts to manage these issues.

Changing parks within the general vicinity of the CBD to Alcohol Prohibited 24 hours, 7 days a week, will address the primary issue of drunken behaviour and will alleviate any concern of relocating the Rotary Park and Baden Powell Park problems to elsewhere in the CBD. However the request is somewhat at odds with Council’s strategy to have some reserve areas available for limited alcohol consumption at specified times. For this reason it is proposed to implement a procedure whereby Council may suspend the alcohol prohibited area in parks and reserves at the administrative level.

 

2018/15

Resolved (Cr Michael Adendorff / Cr John Arkan)

That Council:

1.       Amend the existing 9.00pm till 9.00am alcohol prohibition to a 24 hour prohibition for the following parks and reserves, exclusive of enclosed leased areas, pursuant to Section 632A of the Local Government Act 1993 (LGA):

1.1.    Rotary Park Lots 7033 and 7034 DP 1054032, Lot 4 DP 822832, Lot 7021 DP 1054164

1.2.    Baden Powell Park Lot 1 and 2 DP 758258, Lot 32 DP 717230

1.3.    Lions Safety Park Lot 1 DP 871883

1.4.    Coffs Harbour Community Village Lot 102 DP 1058414

1.5.    Fitzroy Oval Lot 259 and 282 DP 752817

1.6.    Coffs Street Reserves Lot 701 DP 1054073, Lot 2 DP 812699

1.7.    Reserve cnr Vernon and Castle Street Lot 1 DP 812699

1.8.    Brelsford Park Lot 100 DP 865320

2.       Sign post the reserves with the appropriate signage as per the Act.

3.       Supports the proposal that the alcohol prohibited area in parks and reserves is to be suspended for Council events involving limited alcohol consumption. The suspension to be advertised on the Council website and the Police informed.

4.       Commissions a further report, based on direct consultation with CBD stakeholders and businesses, which identifies and recommends further areas to be made Alcohol Free Areas or Alcohol Prohibited Areas.  Such further areas should include Harbour Drive, Park Avenue and Park Avenue Lane between Gordon Street and Curacoa Street, Curacoa Street, between Harbour Drive and Coff Street; and Albany Street, between Market Street and Curacoa Street.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

 

SI18/02           Coffs Coast Waste Services - Bulky Clean Up Service

 

Executive Summary

Coffs Coast Waste Services (CCWS) is a partnership between Bellingen Shire, Coffs Harbour City and Nambucca Shire Councils for the purposes of providing waste collection and associated services to the communities of the three Councils.

CCWS has entered into a contract for the next waste collection and associated services with Handybin Waste Services (Coffs Harbour) Pty Ltd (Handybin) which are scheduled to begin in March 2018.

At its meeting on 9 November 2017 Council considered the matter of setting an appropriate charge for the optional ‘Option 4’ bulky goods clean-up service to be provided under the new contract, and it was resolved that a report would be presented to Council following community consultation regarding the proposed charge prior to reconsidering the adoption of the final charge by 5 March 2018.

 

2018/16

Resolved (Cr Tegan Swan / Cr Jan Strom)

That Council:

1.       Make a Waste Usage Charge, pursuant to Section 502 of the Local Government Act, for 2017/2018 of $44.00 for each Domestic Waste Service – Bulky Clean-up Service (Option 4 – PAYG Book-In Service).

2.       Respond to all who made community submissions, advising them of the outcome and thanking them for their input.

3.       As a measure to address potential illegal dumping:

          3.1     investigate options for additional bulky goods drop off points in other areas of the LGA to accommodate the spread of residents; and

          3.2     additionally consider groups and organisations to form social enterprise arrangements to further support recycling and re-use efforts.

 

For:         Crs Knight, Adendorff, Amos, Cecato, Strom, Swan and Townley

Against:  Cr Arkan

Carried

 

SI18/03           Post Project Report - Fiddaman Road Upgrade

 

Executive Summary

The purpose of this report is to provide an overview of the results and outcomes of one of Council’s most significant local infrastructure projects over the 2016/17 and 2017/18 period.

 

The Fiddaman Road Upgrade Project entailed the complete renewal, upgrading, and realignment of the entire length of the primary entry and access road into the Emerald Beach community for a length of 1,030 metres whilst keeping open the accesses to all adjoining private properties and businesses. Additionally the project involved the installation of 2,100 metres of concrete Kerb and Gutter, the undergrounding of all Fiddaman Road stormwater drainage assets, and the installation of more than one kilometre of 2.4 metre wide concrete shared cycleway/footpath from Solitary Islands Way, along the northern alignment of Fiddaman Road, to terminate at the Emerald Beach Foreshore.

 

The Project also marked Council’s initial adoption of a number of new procedural improvements to the Asset Management process and Asset-Related Community Consultation including for example: the community’s participation in the asset design process, and the identification and incorporation of strategically logical additional asset works in the vicinity of the Project – as an example the renewal of a section of the primary water main servicing the Emerald Beach community was undertaken concurrently with the Project because it was identified as highly proficient and cost effective to do so whilst the Fiddaman Road site was occupied.

 

This report discusses these issues, the beneficial outcomes, the lessons learned, and the further process improvements to Council’s Asset and Project Management processes which have resulted. The report identifies that the Fiddaman Road Upgrade Project financial result is in excess of the Project Estimate but remains within the then target range of +/-10% of the original project budget estimate.

 

2018/17

Resolved (Cr Jan Strom / Cr Tegan Swan)

That Council Note the Report.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Trust Reports

 

T18/01             TRUST REPORT - LEASE OF KIOSK, JETTY FORESHORES, COFFS COAST STATE PARK

 

Executive Summary

Council, as the Corporate Manager of the Coffs Coast State Park Trust, has recently completed a significant redevelopment of the Jetty Foreshore precinct which included the construction of a kiosk.  The facility was installed with a view to lease the kiosk to a suitably qualified operator.

 

 

Prior to the completion of the Jetty Foreshores (J4S) project, the Trust undertook an Expression of Interest process to find a suitable lessee.  However, the EOI did not produce a suitable applicant for the operation.  The Trust then engaged a local commercial agent who then went to market on behalf of the Trust to locate a suitable lessee.

 

As a result of that process a suitable lessee has been selected to lease and operate the kiosk for a period of three years.  Crown Lands currently require that all leases proposed to be entered into on Crown Land managed by Councils be the subject of a formal resolution of Council.

 

2018/18

Resolved (Cr Tegan Swan / Cr George Cecato)

That Council, as Reserve Trust Manager for Reserve No. 140102,:

1.       Lease the kiosk on part of Lot 21 DP 850150 at the Jetty Foreshores to Kirby Jael Burton for three years; and

2.       Delegate authority to the General Manager to execute the necessary lease documents.

 

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

REQUESTS FOR LEAVE OF ABSENCE

That leave of absence is requested from Councillor Knight for the next two meetings.

 

 

Questions on Notice

 

QON18/01      Coffs Coast Waste Services

 

The following Question on Notice was received from Councillor Amos.

Question

"What is the council diversion rate from three bin collection system away from landfill?

Are there any plans to close Lowanna Tip facilities?

What is the predicted lifespan of the Coffs Harbour tip and is planning happening for succession to an alternate tip location as Coffs Harbour's current tip reaches capacity?"

Response

Q1 “What is the council diversion rate from three bin collection system away from landfill?”

Staff Response:

In order to reply accurately we are utilising the 2015/16 dataset, in order to avoid the complications of the changes implemented whilst the Biomass Facility was under repair – post fire during 2016/17.

The following data assumes: Coffs Harbour LGA data only, and only the three-bin collected waste only.

i)        Organics (green-lidded bin): Diversion away from landfill of ~94% (or 11,186 tonnes diverted, of 11,900 tonnes collected kerbside);

ii)       Recycling (yellow-lidded bin): Diversion away from landfill of ~92.8% (or 8,272 tonnes diverted, of 8,913 tonnes collected kerbside);

iii)      Mixed Waste (MSW) (red-lidded bin): Diversion away from landfill of ~45% (or 5,856 tonnes diverted, of 13,014 tonnes collected kerbside);

Therefore the 2015/16 result for the three bin service alone was a total collected quantity of 33,827 tonnes, with 25,314 tonnes diverted away from landfill via resource recovery or recycling. This equates to an overall diversion rate from the three-bin collection system away from landfill of ~74.8%.

For context, the NSW Environment Protection Authority’s Target for ‘diversion from landfill’ is for local government authorities to achieve a 70% diversion by 2021-22.

Q2 “Are there any plans to close Lowanna Tip facilities?”

 

Staff Response:

Conclusively it can be said that there is currently no definitive plan to change the current operations or close the Lowanna Waste Transfer Station, nor any other Transfer Station.

The adopted Coffs Coast Regional Waste Strategy does include an action to investigate the potential rationalisation of Council’s existing waste transfer station network (comprising 4 X existing stations, including Lowanna) and to recommend the possible closure of one station if any resulting business case supports doing so.

The analysis recommended by the Strategy, and any resulting business case has not yet taken place, and further, is not currently scheduled in Council’s forward work plans given it is one of the lower priority activities suggested in the Strategy. It is however acknowledged that the Lowanna Waste Transfer Station is a problematic service due to its ‘open access’ which has led to high levels of cross-contamination in the waste types which are tipped, very low levels of recovery and recycling of the materials there, and the high cost involved.

The closure of a waste transfer station would constitute a ‘change of service level’ for those relying on the service. Any such change may only proceed with Councillor endorsement, which would presumably rely heavily upon a staff recommendation based on a solid and supportive business case. No work has been done on either of those prerequisites.

Q3 “What is the predicted lifespan of the Coffs Harbour tip and is planning happening for succession to an alternate tip location as Coffs Harbour's current tip reaches capacity?"

 

Staff Response:

Currently the projection for the remaining lifespan of the landfill is approximately 4 years.

Staff are continuing the planning work to investigate potential facilities to succeed the current landfill. The potential options under review include the development of a new landfill in the Coffs Harbour LGA, or conversely to seek to utilise pre-existing facilities operated by others.

 

 

 

 


 

 

Matters of an Urgent Nature

 

MUN18/01      Jetty Foreshores Project Contol Group

 

Cr Paul Amos asked the General Manger to updated the meeting following a briefing this afternoon by the State Government Project Control Group established to oversee planning for the future of State lands at the Harbour Foreshores, Council understands that any previous concepts for the Foreshores have been put aside and the State Government is working towards a fresh engagement process with the community.  It is anticipated that this open and transparent process will gather all manner of ideas from the community with a view to establishing a future vision for the Foreshore Precinct.  We understand that the process is being designed to put the community at the centre of the decision-making process.  Council supports this approach and sees it as a fantastic opportunity for the community to help frame the future vision for the precinct.

 

 

 

 

Close of Meeting

The Meeting closed at 6.28pm.

 

Confirmed:  22 February 2018.

 

 

 

...................................................

Denise Knight

Mayor