Ordinary Council Meeting Minutes                                             20 December 2017

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MINUTES

coffs harbour CITY cOUNCIL
EXTRAOrdinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Wednesday, 20 December 2017 AT 8.30am

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr George Cecato, Cr Keith Rhoades, Cr Tegan Swan

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Nil

Opening of EXTRAOrdinary Meeting

The meeting commenced at 8.35am with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Disclosure of Interest

No disclosures of interest.

Apologies

2017/304

Resolved (Cr John Arkan / Cr Michael Adendorff)

That leave of absence as requested from Councillors Townley and Strom be approved.

The Motion on being put to the meeting was carried unanimously.

Carried

 

CLOSED SESSION – SECTION 10(A)

The Mayor requested a motion to close the meeting to consider a confidential report as outlined in the meeting agenda, the time was 8.35am.

 

Motion

2017/305

Resolved (Cr Denise Knight / Cr Keith Rhoades)

That the meeting be closed to the press and public during consideration of the following items for the reasons stated:

-       SC17/70 Contract RFT-883-TO – Design and Construction C.ex Coffs International Stadium.

This report is confidential for the reason of Section 10A(2):

(d)    Contained commercial information of a confidential nature that would, if disclosed:

(i)  prejudice the commercial position of the person who supplied it.

(ii) confer a commercial advantage on a competitor of the council.

The Motion on being put to the meeting was carried unanimously.

Carried

 

The press and public vacated the Chamber.

 

SUSTAINABLE COMMUNITIES REPORT

 

SC17/70          Contract RFT-883-TO - Design and Construction C.ex Coffs International Stadium

 

Executive Summary

The ‘Building an EPIC Stadium for the Future’ project will upgrade C.ex Coffs International Stadium.  The project is co-funded by Council, the Federal Government’s Building Better Regions Fund, and local business contributions. 

Tenders for the design and construction of the project have been evaluated and negotiated to ensure the project objectives can be realised in the most cost effective manner for Council.

2017/306

Resolved (Cr Keith Rhoades / Cr Michael Adendorff)

That Council:

1.      Accepts the tender from Lipman Pty Ltd, ABN 84 001 548 830 for Contract No. RFT-883-TO – C.ex Coffs International Stadium upgrade for the Lump Sum contract amount of $14,738,610 including GST, on the basis that:

1.1.     The tender is the most advantageous tender following the application of Council’s tender value selection system.

1.2.     The tenderer has the necessary experience in similar works and their ability and performance are satisfactory.

1.3.     The tenderer’s financial capacity is acceptable.

2.      That the contract documents be executed under delegated authority by the General Manager.

3.      Vote an additional $2,425,000 to be expended on the project, to be allocated from the T2S Reserve and this vote be reflected in the December Quarterly Budget Review Statement.

The Motion on being put to the meeting was carried unanimously.

Carried

OPEN MEETING

The Mayor requested an appropriate motion to enable the meeting to resolve into Open Meeting.

 

Motion

2017/307

Resolved (Cr Denise Knight / Cr John Arkan)

That the Council move into Open Session.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

Motion

2017/308

Resolved (Cr Keith Rhoades / Cr Michael Adendorff)

That the resolution of the Closed Session be adopted.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

Close of Meeting

The Meeting closed at 9.09am.

 

Confirmed:  8 February 2018

 

 

 

...................................................

Denise Knight

Mayor