Ordinary Council Meeting Agenda                                                    7 December 2017

 

Coffs Harbour City Council

29 November 2017

 

SUPPLEMENTARY AGENDA ITEM

 

COUNCIL CHAMBERS

COUNCIL ADMINISTRATION BUILDING

COFF AND CASTLE STREETS, COFFS HARBOUR

 

7 December 2017

 

Order of Business

 

 Directorate Reports - Sustainable Communities

SC17/69          Contract no RFT-883-TO - Design and Construction C.ex Coffs International Stadium upgrade.................................................................. 2       


Ordinary Council Meeting Agenda                                                    7 December 2017

SC17/69       Contract no RFT-883-TO - Design and Construction C.ex Coffs International Stadium upgrade

Author:                        Group Leader City Prosperity

Authoriser:                  Director Sustainable Communities

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  SC17/69   CONFIDENTIAL          Tender Assessment Contract No  RFT-883-TO

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

This report considers the tenders for the design and construction of the C.ex Coffs International Stadium upgrade - ‘Building an EPIC Stadium for the Future project’.

 

Recommendation:

That Council considers tenders received for the Design and Construction of C.ex Coffs International Stadium upgrade, Contract No. RFT-883-TO, and adopt the motion as detailed in the confidential attachment to this Report.

 

Report

Description of Item:

The ‘Building an EPIC Stadium for the Future’ project will upgrade C.ex Coffs International Stadium.  The project is cofunded by Council, the Federal Government’s Building Better Regions Fund, and local business contributions.

Project Vision

To deliver a Stadium universally regarded by our stakeholders as the best regional sports Stadium in Australia, a place that drives the visitor economy through events, and that our community is immensely proud of.

Project Objectives

1.   To enhance the user experience now and into the future – a vibrant, innovative, integrated, and activated precinct that’s a pleasure to use and discover. 

2.   To be the venue of choice for field based sports, meeting the diverse stakeholder needs and requirements of large participant events, broadcast spectator events and community events, across myriad sports.

3.   To embrace Council’s ‘digital first’ and ‘customer centric’ philosophies.

4.   To deliver an inclusive, accessible and environmentally sustainable venue.

5.   To remain open for business with minimum impact on our contracted annual events while the project is delivered

Open tenders were called for a Lump Sum contract in local and capital city newspapers and via Council’s electronic Tenderlink portal. The extended deadline for submission of tenders was 3.30pm on Tuesday, 5 December 2017.

Tenders are to be evaluated on the following criteria:

-     Tender price and value for money

-     Relevant experience and references of contractor and design team

-     Design and Construction Method and Program

-     Quality and Health & Safety Management Systems

Three tenders were received from the following companies:

1.   AJ Pipelines Construction Pty Ltd.

2.   Lipman Pty Ltd

3.   O’Donnell & Hanlon Pty Ltd

Issues:

Refer to the confidential attachment to the report.

Options:

The options available to Council under the Local Government Act with respect to this report are to:

1.       Adopt the recommendation provided to Council found within the Confidential Attachment.

2.       Amend or reject the recommendation. 

Sustainability Assessment:

•     Environment

There are no environmental implications associated with this report.  The development approval and related consents will determine all relevant environmental considerations.

•     Social

There are no social implications associated with this report.  The development approval and related consents will consider relevant social considerations.

•     Civic Leadership

The project helps Council to realise a key strategic outcome of the My Coffs Community Strategic Plan: B.1 A thriving and sustainable local economy

•     Economic – Broader Economic Implications

Sports Events currently inject $30 million into the Coffs Harbour economy annually. 

 

The independent financial analysis undertaken during the preparation of the business case confirmed that the ‘Building an EPIC Stadium for the Future project’ will deliver

 

Economic Benefit

$7.7m during construction

$3m per annum into the future

$4m per annum outside the region

 

Jobs

62 during construction

41 into the future

27 outside the region

•     Economic - Delivery Program/Operational Plan Implications

Refer to the confidential attachment to the report.

Risk Analysis:

A full risk management plan is a standard part of any design and construct contract.

Consultation:

Considerable stakeholder consultation with sports, events, business and Council partners has been undertaken in the preparation of the project business case, concept designs and grant application.  Many letters of support, as well as some financial contributions, were received from the local business community for the grant application.

Related Policy, Precedents and / or Statutory Requirements:

The calling, receiving of tenders was carried out in accordance with Part 7 Tendering of the Local Government (General) Regulations 2005.

Implementation Date / Priority:

To meet the grant timeframes, the design and construction contract is proposed to commence in early 2018.

Conclusion:

The design and construction is the major component of the upgrade of C.ex Coffs International Stadium ‘Building an EPIC Stadium for the Future’ project.