Coffs Harbour City Council

15 November 2017

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 23 November 2017

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Trust Reports

19.      Requests for Leave of Absence

20.      Questions On Notice

21.      Matters of an Urgent Nature

22.      Consideration of Confidential Items (if any)

23.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

  

General Manager's Reports

GM17/30         Council Meeting Dates - 2018.......................................................................... 3

Directorate Reports - Business Services

BS17/43          Bank and Investment Balances for October 2017............................... 6

BS17/44          Quarterly Budget Review Statement for September 2017........... 28

BS17/45          Environmental Levy Projects Quarterly Report to 30 September 2017.................................................................................................................................... 46

BS17/46          Uptown Markets................................................................................................ 46

BS17/47          Coffs Harbour Regional Airport Enterprise Park Development 46

BS17/48          Future Coffs Harbour Regional Airport Governance Options 46

Directorate Reports - Sustainable Communities

SC17/62          Planning Proposal PP_2017_Coffs_001_00 - to Permit a Vehicle Sales or Hire Premises at North Boambee Road, North Boambee Valley - Post Exhibition............................................................................................................... 46

SC17/63          2016/17 Annual Report...................................................................................... 46

SC17/64          0824/16DA Service Station - Lot 301 DP 1092858, 4 Moonee Beach Road, Moonee Beach..................................................................................................... 46

Trust Reports

T17/19             TRUST REPORT - Coffs Coast State Park Trust Special Purpose Financial Report and Audit 2017...................................................................................... 46   


GM17/30      Council Meeting Dates - 2018

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM17/30  Proposed Council Meeting Dates 2018  

 

Executive Summary

To seek Councillors’ confirmation to set Council’s meeting dates for the period January 2018 to December 2018.

 

Recommendation:

That Council:

1.       No Council meetings be scheduled for January 2018.

2.       The first meeting in 2018 be scheduled for 8 February 2018.

3.       Meetings from February to November 2018 are scheduled on the second and fourth Thursday of each month.

4.       The last Council meeting for 2018 be scheduled on 13 December 2018.

 

Report

Description of Item:

Council’s policy provides for meeting dates to be scheduled on the second and fourth Thursday each month commencing at 5.00 pm.  Some conflicting dates may arise throughout the year once public holidays are gazetted and other special events are made known (e.g. Easter).

Issues:

In 2006 it was resolved to hold one council meeting in December.  This practice has continued since then.  It is recommended that one meeting also be held in December 2018, being Thursday 13 December.

 

NSW Local Government has a well established precedent of having a recess during January.  For the coming period, Thursday 8 February 2018 would be the first meeting for the New Year.

 

Meetings scheduled on 27 April, 12 July and 11 October 2018 fall within the school holidays.  No provision to change these dates has been made.

 

The Local Government Act states that council is to meet at least ten times a year in different months.  The proposed scheduling meets that requirement.

Options:

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation being the proposed council meeting dates provided to Council and then adopt.

3.    Reject the recommendation provided to Council, though this would be somewhat problematic as Council is required to advertise the meeting dates for 2018.

Sustainability Assessment:

•     Environment

This is not applicable to this report.

•     Social

This is not applicable to this report.

•     Civic Leadership

The notification of Council Meeting dates to the community is consistent with the Council’s MyCoffs Community Strategic Plan, D.1 Our leaders give us confidence in the future.

•     Economic – Broader Economic Implications

This is not applicable to this report.

•     Economic - Delivery Program/Operational Plan Implications

The number of council meetings in a calendar year has no delivery program/operational plan implications.

Risk Analysis:

This is not applicable to this report.

Consultation:

Internal consultation has occured.

Related Policy, Precedents and / or Statutory Requirements:

Council’s policy is to meet on the second and fourth Thursday of each month at 5.00 pm.  Council has changed meeting dates by resolution as the need has arisen.

 

s365 of the Local Government Act provides for Council to meet at least ten times a year in different months.

Implementation Date / Priority:

Subject to Council’s final resolution, quarterly advertisements and a media release will be issued to advise the community.

Conclusion:

The table of proposed council meetings for 2018 is attached for endorsement by Council.

 


 


BS17/43       Bank and Investment Balances for October 2017

Author:                        Section Leader Financial Planning

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              ATT1  BS17/43   Monthly Investment Performance for the Month Ended 31 October 2017  

 

Executive Summary

Council’s Bank Balances and Investments as at 31 October 2017 totalled $189,624,651.19.  Council receives independent advice and invests surplus funds in accordance with Council’s Investment Policy to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

 

Also included for the first time is a summary of Council’s investments broken down into Fossil Fuel Lending Authorised Deposit Taking institutions (ADIs) and Non Fossil Fuel Lending ADIs (refer attachment).

 

 

Recommendation:

That Council note the bank balances and investments totalling $189,624,651.19 (including from loans, Developer Contributions and other avenues that form the restricted accounts and are committed for future works) as at 31 October 2017.

 

 

Report

Description of Item:

A copy of the state of Bank Balances and Investments as at 31 October 2017 is attached.  Also included for the first time is a summary of Council’s investments broken down into Fossil Fuel Lending Authorised Deposit Taking institutions (ADIs) and Non Fossil Fuel Lending ADIs.

 

It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards.  Term deposits are shown at face value and all other investment balances at the end of each month reflect market value movements which would be inclusive of accrued interest.

 

Interest when paid, say quarterly, would result in reductions in the market value of the investments.  The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price.

 

Reports written by Laminar Group Pty Ltd (Council’s investment portfolio advisors), which examine economic and financial markets data for October 2017 are available in the Councillors’ Resource Centre.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not required.

Sustainability Assessment:

•     Environment

There are no perceived current or future environmental impacts from the information contained in this report.

•     Social

There are no perceived current or future social impacts from the information contained in this report.

•     Civic Leadership

Council invests surplus funds to maximise investment income and preserve capital to assist with funding requirements for projects listed under the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s Investment Policy and the returns are acceptable in relation thereto. In the long term, earnings from investments can vary due to econcomic conditions and financial markets.  Council constructs its investment portfolio with consideration of current conditions and to comply with the Office of Local Government investment policy guidelines.

•     Economic - Delivery Program/Operational Plan Implications

As at 31 October 2017 it is noted that the total bank and investment balances was $189,624,651.19 comprising restricted and unrestricted General, Trust, Water and Sewerage Fund cash and investments.

Risk Analysis:

The likelihood of risks associated with New South Wales Local Government’s investing funds is now remote due to the conservative nature of investments permitted under statutory requirements.  The risk of capital not being returned in relation to each individual investment Council owns is indicated in the attachment.

 

The main risks for Council’s investment portfolio are liquidity and credit risk, both of which are being managed under the advice of Laminar Group Pty Ltd.  Liquidity risk is the risk that the Council is unable to redeem the investment at a fair price within a timely period and thereby incurs additional costs (or in the worst case is unable to execute its spending plans).  Credit risk is the risk of loss of principal stemming from a financial institutions failure to repay that principal when that principal is due.  Council is compensated for assuming credit risk by way of interest payments from the financial institutions issuing the investment security.

 

Credit risk is rated by various rating agencies.  Investment securities in Council’s current portfolio are rated by either Standard and Poors or Fitch, with the majority of the portfolio rated by Standard and Poors.  Standard and Poors credit ratings and an explanation of their ratings are as follows:

 

Rating

Ratings Explanation

AAA

Extremely strong capacity to meet financial commitments. Highest Rating.

AA

Very strong capacity to meet financial commitments.

A

Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances.

BBB

Adequate capacity to meet financial commitments, but more subject to adverse economic conditions.

BBB-

Considered lowest investment grade by market participants.

BB+

Considered highest speculative grade by market participants.

BB

Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions.

B

More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial commitments.

CCC

Currently vulnerable and dependent on favorable business, financial and economic conditions to meet financial commitments.

CC

Currently highly vulnerable.

C

Currently highly vulnerable obligations and other defined circumstances.

D

Payment default on financial commitments.

 

Ratings from ‘AA’ to ‘CCC’ may be modified by the addition of a plus (+) or minus (-) sign to show relative standing within the major rating categories.

 

Types of investment securities by credit risk ranking from highest to lowest are as follows:

 

·    Deposits/Covered Bonds – these share first ranking

·    Senior debt – Floating Rate Notes/Fixed Coupon Bonds.

·    Subordinated debt

·    Hybrids

·    Preference shares

·    Equity shares (common shares).

 

Subordinated debt, hybrids, preference and equity shares are not a permitted investment under the current Ministerial Order.  Term deposits of $250,000 or less per financial institution are covered under the Commonwealth Government Deposit Guarantee Scheme and therefore by default have the same credit rating as the Commonwealth Government, ie AAA.

 

All credit unions, building societies and mutual banks are Authorised Deposit-taking Institutions (ADIs) and are regulated in the same way as all other Australian banks.  ADIs are regulated by the Australian Securities and Investment Commission under the Corporations Act 2001, and by the Australian Prudential Regulatory Authority under the Banking Act 1959.

Consultation:

Council’s investment advisors, Laminar Group Pty Ltd have been consulted in the preparation of this report.

Related Policy, Precedents and / or Statutory Requirements:

Council funds have been invested in accordance with Council’s Investment Policy (POL‑049), which was adopted on 24 August 2017.

Local Government Act 1993 – Section 625

Local Government Act 1993 – Investment Order (dated 12 January 2011)

Local Government General Regulation 2005

The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) and 14C(2)

Implementation Date / Priority:

Nil.

Conclusion:

Council should consider the information provided in the report and the Councillors’ Resource Centre and the recommendation provided.

 

 


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BS17/44       Quarterly Budget Review Statement for September 2017

Author:                         Senior Finance Business Partner

Authoriser:                  Director Business Services

Coffs Harbour 2030:   LC3 We have strong civic leadership and governance

Attachments:              ATT1          BS17/44     QBRS for the Quarter Ended September 2017  

 

Executive Summary

The Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements under Clause 203 of the Regulation.  This regulation requires a council’s responsible accounting officer to submit quarterly budget review statements to the governing body of Council.  These minimum statements are contained within the attachments to this report.

 

The responsible accounting officer advises that the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.

 

 

Recommendation:

That Council:

 

1.       Note the Quarterly Budget Review Statement and the following estimated budget position as at 30 September 2017:

2017/18 Original Budget 

2017/18 Revised Budget

2017/18 Projected Budget

2017/18 Sep YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Recurrent Revenue

 

 

 

 

Rates & Annual Charges

$94,845

$94,845

$94,689

$93,229

User Charges & Fees

$30,750

$30,750

$30,603

$5,566

Interest & Investment Revenue

$5,140

$5,140

$5,140

$1,917

Other Revenues

$15,171

$15,171

$15,164

$2,569

Grants & Contributions provided for Operating Purposes

$12,620

$12,791

$9,925

$2,968

RECURRENT REVENUE

$158,526

$158,697

$155,521

$106,249

 

 

 

 

Recurrent Expenditure

 

Employee Benefits & Oncosts

$48,718

$48,718

$48,176

$12,528

Borrowing Costs

$10,621

$10,621

$10,621

$1,307

Materials & Contracts

$117,366

$141,647

$148,351

$23,530

 

2017/18 Original Budget 

2017/18 Revised Budget

2017/18 Projected Budget

2017/18 Sep YTD Actuals

 

‘000s

‘000s

‘000s

‘000s

Depreciation & Amortisation

$46,170

$46,170

$38,907

$9,728

Other Expenses

$1,667

$1,667

$1,661

$1,793

Less: Capitalised Expenses

(58,482)

(81,139)

(87,013)

(12,913)

RECURRENT EXPENDITURE

$166,060

$167,684

$160,703

$35,973

 

 

 

 

 

NET OPERATING (DEFICIT)

($7,534)

($8,987)

($5,182)

$70,276

 

 

 

 

 

Capital Revenue

 

Capital Grants, Subsidies, Contributions and Donations

$25,793

$30,386

$33,924

$2,977

CAPITAL REVENUE

$25,793

$30,386

$33,924

$2,977

 

 

 

 

 

NET SURPLUS

$18,259

$21,399

$28,742

$73,253

 

2.       Approve the budget adjustments included in this report totalling $3,913,380.

 

 

Report

Description of Item:

As part of the Integrated Planning and Reporting (IP&R) Framework for local government, the Office of Local Government has developed a minimum set of budget reports to assist Council in meeting their legislative requirements.  These documents are collectively known as the Quarterly Budget Review Statement (QBRS) and form part of the framework of Clause 203 of the Regulation.  This regulation requires a Council’s Responsible Accounting Officer to submit quarterly budget review statements to the governing body of Council.  These minimum statements are contained within the attachments to this report.

 

Following is a list of recommended variations for the Quarter ending 30 September 2017 for the consideration of the Council.  These variations are reflected in the projected budget as presented in the estimated budget position as at 30 September 2017 contained within the recommendation.

 

The end of year financial statements excludes any internal transactions which may be recorded within our financial system so as to truly reflect our financial position.  An example of such a transaction would be where the Council charges itself Rates for a property it owns.  For financial statement preparation, such a transaction would be excluded from the financial statements.

 

 


 

Recommended variations for month ending 30 September 2017

 

OPERATING

 

General Operating:

 

Revision of Industry and Destination Development budgets to align with approved Economic Development Strategy:

 

-        Increase trade engagement and famils allocation from $10,000 to $25,000

15,000

-        Reduce consumer shows allocation from $3,700 to nil

(3,700)

-        Reduce website database allocation from $26,700 to $20,000

(6,700)

-        Reduce ad hoc sponsorship allocation from $15,000 to nil

(15,000)

-        Reduce growers markets net operating allocation from $5,600 to ($9,800), with reinvestment of funds to be spread across other marketing and economic development strategies

(15,400)

-        Increase social media e-news allocation from $25,700 to $30,700

5,000

-        Increase Six Degrees co-working hub allocation from $9,200 to $20,000

10,800

-        Increase campaign industries anticipated revenue allocation from $30,000 to $50,000

(20,000)

-        Urara Park (Old Visitor Information Centre) lease income duplicated in both Industry and Development cost centre and Financial Logistics and Property cost centre, now removed

35,000

-        Increase food sector anticipated revenue allocation from $9,500 to $14,500

(5,000)

 

 

Revision of Non Domestic Waste Budgets:

 

-        EPA Better waste and recycling fund, revision of funding as advised by EPA

76,255

-        EPA Better waste and recycling fund, revision of available funds

(76,255)

-        Englands Rd Tip operating expenses, adjust split between Domestic and Non-Domestic

(17,911)

-        Waste processing costs, adjust split between Domestic and Non-Domestic

(438,636)

-        Recycling promotion, extra funds required now extent of Better waste recycling fund grant has been reduced

19,068

-        Hazardous waste and tyre disposal reduced due to revision of EPA agreement

(50,000)

-        Greenwaste processing costs lowered due to reduced volumes at weighbridge

(4,000)

-        Transfer station investigation

21,250

-        Contract management expenses

18,750

Net adjustment to Non Domestic Waste reserve

451,479

 

 

Revision of Domestic Waste Budgets:

 

-        Pensioner rebate subsidy revised in line with actual calculations now completed

28,750

-        Midwaste contribution amended in line with actual calculation

6,805

-        Englands Rd Tip operating expenses, adjust split between Domestic and Non-Domestic

17,911

-        Greenwaste processing costs lowered due to reduced volumes at weighbridge

(4,000)

-        Transfer station investigation

63,750

-        Contract management expenses

56,250

-        Mattress recycling, new item to be addressed

125,000

-        Waste processing costs, adjust split between Domestic and Non-Domestic

438,636

-        Recycling promotion, extra funds required now extent of Better waste recycling fund grant has been reduced

28,603

Net adjustment to Domestic Waste reserve

(761,705)

 

 

Notification of approved June 2016 Natural Disaster restoration works by Roads and Maritime Services: (Note: Emergency works completed last year)

 

-        Local roads

399,272

-        Regional roads

39,518

-        Crown roads

15,000

RMS grant funding

(453,790)

 

 

Reflect approved revotes in Environmental Levy Projects Report (2017/241 – 12/10/17 Ordinary meeting):

 

-        Matching grant funding pool

24,101

-        Green School sustainability fund

750

-        Flying Fox camps management plan

14,254

-        Non-Lethal management of kangaroos by fertility control

7,216

-        Arrawarra Creek coastal zone management plan

47,383

-        Woolgoolga Beach rehabilitation program

19,418

-        Community sustainable living program

38,000

Funded by :

 

-        Environmental Levy reserve

(98,749)

-        Grants received in advance

(7,127)

-        Grants yet to be received

(33,401)

 

 

Estimated Employee On-costs breakdown for recovery purposes:

 

-        Workers compensation premium

1,993,904

-        Medicals 

99,639

-        Protective clothing

159,422

-        Safety equipment

79,711

-        Training

876,820

-        Rehabilitation

79,711

-        Workers compensation excess claims

19,928

Allocation of specific on-costs from total salary costs

(3,309,135)

Revise Financial Assistance grant budget in line with approved 2017/18 allocation, noting that an advance payment of their 17/18 grant was made in the 2016/17 financial year. Reduce budget from $6,960,000 to $3,670,430

3,289,570

 

 

Approval for extra resource for plumbing and drainage inspections

60,000

Increased inspection fees in line with additional resource

(60,000)

 

 

Roadside Vegetation as a Natural asset pilot project (100% grant funded)

50,000

NSW Environmental Trust grant

(50,000)

 

 

Rural Fire Service net operating budget revised in line with 2017/18 allocations as notified

69,170

NSW State Emergency Services contribution revised in line with 2017/18 allocations as notified

(20,900)

NSW Fire and Rescue contribution revised in line with 2017/18 allocations as notified

(5,195)

 

 

Revise budget for Valuation fees in line with notified actual fee, reduce budget from $171,200 to $161,260

(9,940)

 

 

Revision of Airport operating budgets:

 

-        Revise aeronautical charges income from $4,999,000 to $4,780,000 in line with expected passenger numbers and related fees, charges and taxes

219,000

-        Airport strategic plan, budget not required in current year

(54,000)

Shortfall transferred from airport reserve

(165,000)

 

 

Consultancy costs to implement the Enterprise Agreement configuration changes required in the payroll system

15,000

 

 

CCSLP Land Disposal Fund, net proceeds set aside from sale of easements at Stadium Drive (SI17/12  - 8/6/17 Ordinary meeting). Per recommendation 5 these surplus funds to be used to “assist with the management of the Coffs Coast Sport and Leisure Park” which is operating in nature

54,000

 

 

Revision of anticipated 2017/18 depreciation in line with projections from completed 2016/17 statements. Original budget estimate $46,169,730 revised to $38,906,800

(7,262,930)

 

 

Total Operating

(3,859,380)

 


 

CAPITAL

 

General Capital:

 

Federal Blackspots Project – Coramba Road from 800m to 1.15km east of Mount Browne Road to increase existing curve radius, shoulder seal, mark barrier lines, install curve alignment markers and new curve advisory speed signs

745,144

Federal Blackspot Project 100% grant funding

(745,144)

 

 

North Boambee Koala Management land purchase, to revise budget in line with agreed settlement. Increase budget from $83,000 to $415,390

332,390

Developer Contributions (S94) funding of land purchase

(332,390)

 

 

North Boambee Stormwater management, part payment of land purchase

172,727

Developer Contributions (S94) funding

(172,727)

 

 

Acceleration of the 2018/19 Infrastructure design program, reallocation of works per Council report 12/10/17 - 2017/244:

 

-        Infrastructure design program

700,000

-        Grant approval received from Bardens bridge 

(225,000)

-        Bridges future projects funding

(50,000)

-        Drainage future projects funding

(30,000)

-        Flooding future projects funding

(15,000)

-        Antaries Ave drainage project

(70,000)

-        Sewer pump upgrade program

(310,000)

 

 

Increase allocation for Country Passenger Transport Upgrades in line with grant approval

16,400

CPTIGS grant approved

(16,400)

 

 

EPIC stadium, bring grant budget into line with approval, reduce from $6,720,000 to $6,560,000

160,000

Anticipated contributions to be received by external organisations this financial year

(160,000)

 

 

RMS approved Traffic Minor Works program (100% grant funded):

 

-        Tiki Road and Kilara Road signage installation

3,100

RMS approved grant

(3,100)

 

 

East Bonville Rd, review cycleway design and line marking and refuge works

100,675

Pine Creek Way, traffic and cycleway improvement works

205,450

Pine creek way reserve (funded by RMS lump sum received in previous years)

(306,125)

 

 

Lifeguard safety, first aid and communications equipment

10,000

Funding provided from plant reserve

(10,000)

 

 

Upper Shephards Lane flood detention basin works, increase budget allocation from $10,000 to $3,300,000 in line with grant conditions

3,290,000

Office of Environment and Heritage grant approval

(2,200,000)

Council funding from flood mitigation / unexpended loan reserves

(1,090,000)

 

 

Pedestrian Infrastructure Around Schools program – Toormina High School

55,400

RMS grant funding

(50,000)

Council’s funding, allocated from road renewals program

(5,400)

 

 

Revision of Airport capital budgets:

 

-        Perimeter fence renewal and upgrade works, not undertaken in 2016/17 and not revoted, budget allocation now required

150,000

-        Landside traffic modifications, revised from $535,000 to $100,000

(435,000)

-        Taxiway Overlays able to be delayed to future years, revised from $500,000 to nil

(500,000)

-        Passenger terminal enhancements, increase allocation from $52,000 to $150,000 in line with schedule of works

98,000

-        Provision for preliminary land development works

250,000

Surplus transferred to airport reserve

437,000

 

 

Transfer / sale of two easements at Stadium Drive for right of carriageway, landscaping and signage (SI17/12 - 8/6/17 Ordinary meeting) net of GST and sale costs.  Per recommendation 5 these surplus funds to be used to “assist with the management of the Coffs Coast Sport and Leisure Park” which is operating in nature

(54,000)

 

 

Boambee Newports Creek flood detention basin investigation and design works

130,000

Office of Environment and Heritage grant approval

(86,667)

Council funding from flood mitigation / unexpended loan reserves

(43,333)

 

 

Boambee Newports Creek flood investigation and design works

118,000

Office of Environment and Heritage grant approval

(78,666)

Council funding from flood mitigation / unexpended loan reserves

(39,334)

 

 

Woolgoolga flood evacuation investigation

19,550

Office of Environment and Heritage grant approval

(13,033)

Council funding from flood mitigation / unexpended loan reserves

(6,517)

 

 

Total General Capital

(54,000)

 

 


 

WATER

 

Water Capital:

 

 

 

No variations

Nil

 

 

SEWER

 

Sewer Capital:

 

 

 

Sewer Capital revised budgets:

 

-        Sand St sewer main renewal nil to $90,000

90,000

-        Marlin Close sewer main renewal nil to $210,000

210,000

Sewer Unexpended Loan funding

(300,000)

 

 

Total Sewer Capital

Nil

 

 

Operating

(3,859,380)

Capital

(54,000)

TOTAL

(3,913,380)

 

Issues:

This report is tabled to meet Council’s statutory requirements.

Options:

Council’s options in relation to this report are to:

 

1.       Adopt the recommendation provided to Council.

2.       Amend the recommendation provided to Council and then adopt.  This may impact upon the projected bottom line budgeted position.

3.       Reject the recommendation provided to Council.  This would revert the budget back to its original position prior to the recommendation being sought.

Sustainability Assessment:

•                                                                   Environment

There are no perceived short or long-term environmental impacts.

•                                                                   Social

There are no perceived short or long term social impacts.

•                                                                   Civic Leadership

Council strives to reach a balanced budget position by June 30 each year in conjunction with meeting its short term priorities.

•                                                                   Economic – Broader Economic Implications

This report assesses the current year’s projected budget position only.  Any variations approved by Council are subsequently reflected in Council’s Delivery Program and may affect future economic sustainability.

•                                                                   Economic – Delivery Program/Operational Plan Implications

The original adopted budget for 2017/18 provided a surplus of $18,259,000 and a deficit of $7,534,000 before capital revenue.  The budget adjustments recommended in this report, together with revotes previously approved by Council, result in a projected budget surplus of $28,742,000 and a deficit of $5,182,000 before capital revenue.

Risk Analysis:

Not applicable.

Consultation:

Group Leaders and their relevant staff have reviewed their budgets by cost centre in consultation with Finance Business Partners.  Requested variations and variations adopted by Council have been included in the report.

Related Policy, Precedents and / or Statutory Requirements:

Under Local Government Regulations the Responsible Accounting Officer is required to submit a quarterly budget review to Council.

Implementation Date / Priority:

The approved variations will be updated in the affected budgets prior to release for review in the following month.

Conclusion:

This report summarises the proposed budget adjustments for the quarter and the impact upon the projected budget position for the current financial year.  The Responsible Accounting Officer confirms the Quarterly Budget Review Statement indicates the financial position of the Council is satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

 

 


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BS17/45       Environmental Levy Projects Quarterly Report to 30 September 2017

Author:                        Grants Administration Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  BS17/45   Environmental Levy Program Quarterly Project Status Report to 30 September 2017  

 

Executive Summary

This report provides Council with a quarterly status update to 30 September 2017 on the projects funded under the Environmental Levy (EL) Program for Council’s consideration and noting.

 

 

Recommendation:

That Council notes the status of the Environmental Levy Program projects as at 30 September 2017 as outlined in the attachment.

 

 

Report

Description of Item:

This report provides an update on the status of the EL Program projects as at 30 September 2017 and a project status report is attached.

Issues:

There are no issues associated with the report.

Options:

As the report is for noting only, an options analysis is not provided.

Sustainability Assessment:

•     Environment

The EL Program is designed to ensure that environmental strategies as outlined within the My Coffs Community Strategic Plan “A natural environment sustained for the future” theme are addressed.  All projects recommended for funding state how they are linked to a Council approved action or priority in a Natural Resource Management strategy or plan.  All recommended projects will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA) and some may have positive flow-on impacts outside the LGA.

•     Social

Determination of successful projects is based on assessment criteria which includes the following:

 

•  Generate a community benefit;

•  Be community based, and

•  Protect and / or rehabilitate the natural environment.

•     Civic Leadership

Council’s EL Program seeks to promote sound environmental practices and promotes leadership and involvement in key environmental issues which accords with Council’s strategic theme of “A natural environment sustained for the future”.

•     Economic – Broader Economic Implications

The EL Program funds environmental projects that would not otherwise be undertaken with general Council funding. For 2017/18 twenty eight submissions were received requesting a total of $1,860,700.

•     Economic - Delivery Program/Operational Plan Implications

The EL Program is funded through a special rate and is accounted for separately.  There was $1,323,400 available for the EL projects in 2017/2018, which included income from the EL and a contribution from the Water Fund of $50,000 towards the Orara River works.  Nineteen projects/programs totalling $1,323,400 are included in the Operational Plan with $24,867 held as a matching grants fund.

Risk Analysis:

Each individual project will have individual risk profiles which are considered by the project owners.

Consultation:

Council staff and relevant community groups have contributed individual reports which have been collated to prepare this report.

Related Policy, Precedents and / or Statutory Requirements:

Submissions are assessed in accordance with Council’s Environmental Levy Policy.  Council receives quarterly reports on the status of EL projects throughout the year.

Implementation Date / Priority:

The EL projects will continue to be monitored to ensure their implementation.

Conclusion:

This report summarises the quarterly status of the EL Program project for Council’s consideration and noting.

 


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BS17/46       Uptown Markets

Author:                        Group Leader Financial Services and Logistics

Authoriser:                  Director Business Services

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              Nil

 

Executive Summary

The Uptown Markets are a licenced activity held Sundays on the ground floor of the Castle Street carpark.  These particular markets have been run from this location since the carpark was opened, and previously operated from the Park Avenue carpark.

 

The current licence was put in place as a result of previous Council resolution for a period of two years with an option for a further two year term.  The option was taken up and the current licence is now due to expire on 31 January 2018.

 

The licensees have sought consideration for a further licence agreement for continued operation of the Uptown Markets.

 

 

Recommendation:

That Council as registered proprietor of 8-20 Castle Street, Coffs Harbour (Lot 1 DP 1220675):

1.       Licence Jevilin Gano Guevara to operate the Uptown Markets on Sundays from the ground floor of the Castle Street carpark for one year.

2.       Refrain from issuing concurrent licence agreements for competitive markets to be held on Sundays from this location during the licence period.

 

 

Report

Description of Item:

Council’s direction is sought to proceeding with a further licence term for the operation of the Uptown Markets held in the Castle Street carpark on Sundays.

 

Council previously resolved to proceed with the current licence as a result of Notice of Motion put to Council’s Ordinary Meeting of 14 November 2013 – Resolution No. 275.

 

Issues:

The occupation by the markets has been previously debated as to its suitability in this location.  Whilst there is community support for such an operation, the markets occupy the best carparking available in the precinct, not only on the ground floor of the Castle Street carpark, but also the adjacent on-street parking which is often occupied by stallholders.

 

Input has been sought from the City Centre Masterplan Committee with regard to alignment of the activity with the objective to attract people to the CBD.  It is acknowledged that the current markets indeed draw people into the CBD on a Sunday, which would otherwise be a quiet day for trading. 

 

The markets have contributed to a more vibrant and active space.  The Committee considered both the Showgrounds and the City Centre Square as alternatives to the Castle Street Carpark location with the City Square being an option for a trial once construction of the Square is complete.

 

Further information for consideration is that Gowing Bros Limited, who are licenced to manage the Castle Street Carpark on behalf of Council and own the Coffs Central Shopping Centre, have approached Council to hold a market style event to take place on the top level of the Castle Street carpark on four occasions in 2018, each being on a Sunday.  It is considered that the provision of two markets within the same carpark on the same day would be detrimental to both markets and that the Council would not serve either party who wishes to hold markets in the Castle Street Carpark to grant a licence for both concurrently.

 

Options:

1.    Approve the recommendation and proceed with a licence for a further year.  This term also provides for the input provided by the City Centre Masterplan Committee that the markets should be trialled within the City Square once the City Square project is completed in 2018.  It also ensures that the granting of two concurrent licences will not be issued for markets within the same carpark.

2.    Amend the recommendation and proceed with a licence for a further year.  This term also provides for the input provided by the City Centre Masterplan Committee that the markets should be trialled within the City Square once the City Square project is completed in 2018.  This option leaves open for consideration other market licence applications during the licence period.

3.    Amend the recommendation and licence for a longer term being that requested by current licensee, Jevilin Guevara for two years with an option for a further two years.  That is; four years in total.  Whilst this is the favoured option for the current licensee, it is understood that the City Square redevelopment will present opportunity for a change to the current set up of the Growers Markets held on Thursdays.  This may be an arrangement that would also suit the Uptown Markets on Sundays.  Better consideration of this option can be explored on completion of the works and from a trial of the Growers Market in the City Square locality.

4.    Reject the recommendation and enter into no further licence period upon expiry of the current licence on 31 January 2018.  There is evidence of community support for this long running operation and the contribution towards activation of the CBD on a Sunday is consistent with the activation objective in the City Centre. 

Sustainability Assessment:

•     Environment

The operation of the markets at this location has been in place since the carpark was built.  There is no change to the existing footprint, and no further impact on the environment.

•     Social

Uptown Markets are available to the community at large without exclusion and attract people to the CBD.  They provide an all weather, all year round traditional market experience to locals and vistors alike.

•     Civic Leadership

The City Centre Masterplan Committee has, as part of its role, an objective to keep the Coffs Harbour CBD a vibrant and inclusive place.  There are many initiatives in place to that end, although without the markets in place, Sundays are a day of the week when it would otherwise be difficult to bring the people into the city centre.

•     Economic – Broader Economic Implications

There is no cost to Council to licence the operators to host the Uptown Markets.  There is a licence fee collected, and under agreement the operators are currently required to meet their own expenses, remove all stalls and clean and restore the carpark at the end of their licenced operating time.

•     Economic - Delivery Program/Operational Plan Implications

The continued licencing of the Uptown Markets will have no impact on the Delivery Program or Operational Plan.

Risk Analysis:

Risk in this matter is assessed in the context of the ability and likelihood of the licensee being able to fulfill its obligations under the licence agreement and how this may impact on Council. As the current and prospective licensee is well known to Council under the existing arrangement, a further licence period is considered a low risk exposure to Council.

 

The licence agreement includes provision to mitigate the negative impact of a breach of conditions.

Consultation:

Both the City Centre Masterplan Committee and the current licensee have been consulted in relation to this matter.

Related Policy, Precedents and / or Statutory Requirements:

Under the Local Government Act 1993 Council is able to enter into a further licence of the property.  The property is classified as operational land.

Implementation Date / Priority:

A new licence will commence from 1 February 2018 upon expiry of the current licence.

Conclusion:

The Uptown Markets have operated on the site of the Castle Street Car Park since it was opened and previously operated from Park Avenue Car park.  This is a period exceeding 25 years.

 

There has been some debate in the community and amongst stakeholders as to the presence of these markets in Coffs Harbour’s largest and main carpark in the CBD with regard to suitability of this type of operation.

 

The current licence is due to expire 31 January 2018, and the licensee has given written notice of intention to proceed with a new licence for a further term.

 

With input from the City Centre Masterplan Committee, a further term of a shorter, one year period is considered appropriate.  This time will allow for the City Square redevelopment works to be completed and the proposed review of Growers Markets layout within the CBD.  This may have an impact of future opportunity for the Uptown Markets which can be considered upon expiry of this term.

 

 


BS17/47       Coffs Harbour Regional Airport Enterprise Park Development

Author:                        Director Business Services

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  BS17/47   CONFIDENTIAL          CHRA Northern Precinct Development Report - July 2016

Confidential in accordance with Section 10A(2)(d)(ii) of the Local Government Act as it contains information that would, if disclosed, confer a commercial advantage on a competitor of the council.

ATT2  BS17/47   CONFIDENTIAL          CHRA Northern Precinct Development Feasibility Update - September 2017   

 

Executive Summary

Coffs Harbour Regional Airport (CHRA) has identified land in the northern general aviation precinct that is surplus to future airside operational needs and is suitable for the development of an Enterprise Park to cater for economic growth in the region.  The development of this area is also contained in the Airport Masterplan.

 

Planning approval to redevelop the precinct as a 99-lot subdivision was determined by the Northern Joint Regional Planning Panel in July 2017.

 

The 99-lot development will be staged with an approximate total investment of $24M.  The project is intended to make a meaningful contribution to Coffs Harbour’s regional role as an economic and employment hub that leverages from the competitive advantages of the existing airport infrastructure and the inherent natural advantages of the site.

 

However, to test the financial feasibility of the land development CHRA commissioned two financial models. Both financial models demonstrate that the land development provides positive returns.  It is intended that the development be undertaken in up to seven stages and preliminary assessment suggest that the initial development should provide for stages 1 and 2.  The initial investment for stages 1 and 2 is estimated at $10.5M.

 

If required, funding can be provided through internal borrowings from Council’s Water and/or Sewer Funds and thereby utilise some of the currently held unexpended loan funds of approximately $46.8M.  However, it is also possible that grant funding for the Enterprise Park may be gained through NSW Regional Growth Fund.

 

The preparation of a Probity plan to guide the ongoing CHRA Enterprise Park development will ensure proper decision making processes are followed, conflicts of interest are managed and Council’s reputational risk is minimised.

 

 

Recommendation:

That Council:

1.       Continue to advance the CHRA Enterprise Park development, in parlicular stages 1 and 2;

2.       Note the preparation of a Probity Plan to guide the ongoing CHRA Enterprise Park development.

3.       Continue to seek grant funding from the NSW Regional Growth Fund for the CHRA Enterprise Park development; and

4.       Seek ministerial approval under Section 410(3) of the Local Government Act 1993 to undertake internal borrowing from the Water and/or Sewer Funds, in order to provide debt funding of up to $10.5M for stages 1 and 2 of the CHRA Enterprise Park development.

 

 

Report

Description of Item:

Coffs Harbour Regional Airport (CHRA) is one of the largest and busiest airports in NSW with direct flights to Sydney, Melbourne and Brisbane.  In the 2016-17 financial year CHRA handled almost 420,000 passengers.

 

The airport is a key piece of transport infrastructure for the City of Coffs Harbour and is a major economic driver for the region by:

 

·    Providing high frequency turbo-prop and jet aircraft services to Sydney;

·    Regular jet services to Melbourne;

·    Daily (except Saturday) turbo-prop flights to Brisbane; and

·    Connecting Coffs Harbour and other population centres in the region with quality air services for business and tourism related opportunities.

 

Over recent years in excess of $15 million has been spent on upgrading airside infrastructure and terminal facilities to ensure that the airport is capable of handling projected future growth.  This included two major projects supported by the NSW State Government through the Local Infrastructure Renewal Scheme (LIRS) and more recently the Restart NSW Regional Tourism Infrastructure Funding (RTIF).

 

CHRA has identified land in the northern general aviation precinct that is surplus to future airside operational needs and is suitable for the development of an Enterprise Park to cater for economic growth in the region.  The development of this area is also contained in the Airport Masterplan.

 

Council has for many years been working on progressing the development of the vacant land in the northern precinct.  A development application was lodged in 2009 for a 129 lot subdivision (DA 858/09); however, this was withdrawn in 2014.  A new less intensive 99 lot subdivision development application that provided for more optimal development of the site was prepared and lodged in May 2015 (DA 871/15).  Planning approval to redevelop the precinct as a 99-lot subdivision was determined by the Northern Joint Regional Planning Panel in July 2017.

 

The 99-lot development will be staged with an approximate total investment of $24M.  The project is intended to make a meaningful contribution to Coffs Harbour’s regional role as an economic and employment hub that leverages from the competitive advantages of the existing airport infrastructure and the inherent natural advantages of the site.

Issues:

Council recognises that the development of CHRA Enterprise Park will stimulate economic growth in the region.  The creation of jobs through the Enterprise Park development will promote sustainability and assist in future proofing the local economy.

 

However, to test the financial feasibility of the land development CHRA commissioned the Northern Precinct Development Report in April 2016 (Confidential Attachment 1).  The financial model in this report was based on 50/50 debt/equity funding.  The financial model was then updated in September 2017 to include 100% debt funding (worst case scenario) and a summary is included as the Northern Precinct Development Feasibility Update (Confidential Attachment 2).  Both financial models demonstrate that the land development provides positive returns as follows:

 

 

Report July 2016

Update September 2017

Internal Rate of Return – Pre Tax

13.44%

13.10%

Simple Rate of Return

16.05%

15.38%

Simple Payback Period

9.1 years

11.4 years

 

Cashflow funding of the development is required to make this a reality.  It is intended that the development be undertaken in up to seven stages and preliminary assessment suggest that the initial development should provide for stages 1 and 2.  This represents 24 lots and therefore approximately one quarter of the total proposed lots.  Also, as with many larger developments, a significant portion of the upfront infrastructure for roads, water and sewer is required to be invested for the initial stages of the development.  Therefore, the initial investment for stages 1 and 2 is estimated at $10.5M.

 

If required, funding can be provided through internal borrowings from Council’s Water and/or Sewer Funds and thereby utilise some of the currently held unexpended loan funds of approximately $46.8M.  Based on current fixed interest rates, it is likely that the cost of debt paid by CHRA will be less than the 5% included in the financial models.

 

However, it is also possible that grant funding for the Enterprise Park may be gained through NSW Regional Growth Fund.  An Expression of Interest has already been lodged with a formal application now being completed.  This would reduce the level of debt funding and/or may assist to accelerate future stages.

 

Meanwhile, it is important for Council to also explore future options for meeting the the airport’s long term capital funding requirements and this is the subject of a separate report in the Business Paper.

Options:

In relation to this report Council has the following options.

 

1.   Adopt the recommendation provided to Council, which will enable the continued development of the CHRA Enterprise Park, in parlicular stages 1 and 2, and source required funding.

2.   Amend the recommendation provided to Council. The nature and/or extent of any amendment will likely change Council’s current approach to the CHRA Enterprise Park Development.

3.   Reject the recommendation provided to Council. This will prevent Council from proceeding with the current CHRA Enterprise Park development process.

Sustainability Assessment:

•     Environment

The CHRA Enterprise Park subdivision development consent is subject to extensive environmental conditions to ensure appropriate compliance with statndards are met.  CHRA wishes to establish a high quality sustainable development for the city.

•     Social

The CHRA Enterprise Park development provides a catalyst for further growth of the city and provide additional employment opportunities through the enterprises establish at the airport.  The development also importantly assists with the sustainablilty of the airport itself and therefore contributes to ensuring the airport’s role in fostering tourism and jobs growth in the region generally.

•     Civic Leadership

The CHRA Enterprise Park development demonstrates Council’s leadership by promoting the following objectives of the MyCoffs Community Strategic Plan:

 

·    A thriving and sustainable economy

·    We have effective use of public resources

•     Economic – Broader Economic Implications

Coffs Harbour is located in a prime location strategically positioned halfway between Sydney and Brisbane.  The development site is ideally situated in close proximity to the CBD, Jetty precinct, Coffs Harbour Education Campus and the Health Campus.  The Enterprise Park development is also in close proximity to road, rail and air connections.

 

It is anticipated that the site will attract a mixture of blue chip business enterprises as well as new aviation to the area.  This in itself will boost employment for the long term and provide great economic benefits to the Coffs Harbour region.

•     Economic - Delivery Program/Operational Plan Implications

This report progresses CHRA’s development of opportunities for non-RPT revenue generation  as specified in Council’s 2017-18 Operational Plan.  The Delivery Program and Operational Plan will be updated for 2018-19 to include further specific detail on the CHRA Enterprise Park development now that subdivision development consent has been achieved.  Council’s Long Term Financial Plan will also be updated in 2018-19 to include the staged development of the Enterpise Park based on the final funding sources of debt, grants, etc.

 

The borrowing costs impact of the worst case scenario of 100% debt funding of stages 1 and 2 would be in the order of $375,000 per annum.  This is based on a ten year, fixed rate, interest only loan.

Risk Analysis:

Land development is subject in particular to financial risk. As the CHRA Enterprise Park development process continues, risk assessments will be undertaken.  A significant milestone point for this to next occur will be from the results of a formal market Expression of Interest to guage interest in the lease lots.

 

The preparation of a Probity plan to guide the ongoing CHRA Enterprise Park development will ensure proper decision making processes are followed, conflicts of interest are managed and Council’s reputational risk is minimised.

Consultation:

Council has consulted with its specialist airport consultants, The Airport Group, who have previously provided a number of briefings to Council on airport related matters.  Also, consultants De Groot & Benson have undertaken significant work with CHRA staff in progressing the land development to date.

Related Policy, Precedents and / or Statutory Requirements:

Ministerial approval under Section 410(3) of the Local Government Act 1993 is required to undertake internal borrowings from the Water and/or Sewer Funds.

 

Also, a Probity Plan is being prepared to guide the ongoing CHRA Enterprise Park development, similar to the approach used for the subdivision development application and determination process.

Implementation Date / Priority:

The recommendation enables the CHRA Enterprise Park development process to continue by addressing funding sources for the initial stages of the development.

Conclusion:

This report provides for the continuing progress of the CHRA Enterprise Park development, in parlicular stages 1 and 2, and the sourcing required funding.  The financial modelling undertaken to date demonstrates that the development is feasible and provides positive returns, in addition to the stimulation that it will provide to the local and regional economy.

 

It is recommended that Council supports the ongoing CHRA Enterprise Park development, seeks the provision of funding and notes the preparation of a Probity Plan to guide the ongoing development.

 

 

 


BS17/48       Future Coffs Harbour Regional Airport Governance Options

Author:                        Director Business Services

Authoriser:                  Director Business Services

MyCoffs:                      D.2 We have effective use of public resources.

Attachments:              Nil

 

Executive Summary

Management options for Coffs Harbour Regional Airport (CHRA) were last reviewed in May 2013 with a comparative assessment of various models.  Three models were compared being a Council Business Unit Model, a Management Contract Model and a Private Sector Concession Model (or Public Private Partnership).  Although the report did not clearly recommend an option, the Private Sector Concession Model scored highest in the evaluation.

 

Council has to date pursued a mixed model with a Management Contract for the Airport Manager and the operations undertaken through a Council business unit.

 

A report was presented to Council in July 2015 to undertake a study as a first phase to inform future governance options for the CHRA.  However, Council resolved to take no action at that time.  It is understood that this was partly due to the fact the the land development subdivision DA had not yet been determined.  The DA has now been approved and therefore it is considered appropriate to progress with a study to evaluate possible governance options.

 

The study will analyse information on CHRA’s assets, operations, financial projections and valuations, and this analysis will provide the basis for assessing various governance/management options.

 

Strategic issues that require assessment in relation to the airport include:

 

·    Capital investment and growth;

·    Long term management;

·    Economic growth; and

·    Level of ongoing risk.

 

Exploring the long term governance/management options provides an evidence-based approach to assessing the best option moving forward.  This can progress through an initial options study undertaken by a suitably qualified consultant.

 

This approach is recommended as it provides Council with the opportunity to explore the opportunities that may exist to deliver Council a superior economic return from the airport business, reduce capital investment requirements and reduce ongoing risk.

 

 

Recommendation:

That Council endorses the undertaking of an options study to inform consideration of future governance/management options for the Coffs Harbour Regional Airport (CHRA).

 

 

Report

Description of Item:

The Coffs Harbour Regional Airport (CHRA) has grown during its history from a local airport to the second largest regional airport in New South Wales.  Evidence of this growth is apparent in the increase in passenger numbers over the last twelve years from 271,800 in 2004-05 to almost 420,000 in 2016-17.  Over the same period total revenue has increased from $2.47M to $7.27M in 2016-17.  Over recent years significant capital investment in excess of $15M has been spent on upgrading airside infrastructure, car parking and terminal facilities to support the airport’s future growth.

 

Management options have previously been reviewed, the last being in May 2013 with a comparative assessment of various models.  Three models were compared being a Council Business Unit Model, a Management Contract Model and a Private Sector Concession Model (or Public Private Partnership).  Although the report did not clearly recommend an option, the Private Sector Concession Model scored highest in the evaluation.

 

Council has to date pursued a mixed model with a Management Contract for the Airport Manager and the operations undertaken through a Council business unit.

 

A report was presented to Council in July 2015 to undertake a study as a first phase to inform future governance options for the CHRA.  However, Council resolved to take no action at that time.  It is understood that this was partly due to the fact the the land development subdivision DA had not yet been determined.  The DA has now been approved and therefore it is considered appropriate to progress with a study to evaluate possible governance options.

 

The study will analyse information on CHRA’s assets, operations, financial projections and valuations, and this analysis will provide the basis for assessing various governance/management options.

Issues:

Strategic issues that require assessment in relation to the airport include:

 

·    Capital investment and growth;

·    Long term management;

·    Economic growth; and

·    Level of ongoing risk.

 

Each of these are discussed below.

 

Capital Investment and Growth

It is expected that continuing growth of the airport will require future capital investment.  Also, as a strategy to reduce dependence on passenger revenue, CHRA is continuing the process to develop its land holdings to produce additional revenue and more appropriate returns.  In July 2017 the development application for a 99 lot subdivsion in the Northern Precinct of the airport was approved.  The financial modelling associated with the land development shows a significant capital investment in the order of $24M will be required to complete the development.

 

CHRA borrowings as at 30 June 2017 were $6.8M with a Debt Service Ratio of 29%.  For comparison purposes the ‘Fit for the Future’ benchmark for this ratio has an upper limit of 20%.  Therefore, the capacity for CHRA to continue to comfortably fund its capital investment requirements into the future is becoming constrained.

 

Governance options that leverage thrid party funds such as long term leasing, joint ventures or other corporate arrangements are options worth exploring in this regard.

 

Long Term Management

The current management services contract expires in March 2019.  The tender for airport management services held in 2013 did not receive a strong response from the market.  It is also a specialist management area.  Therefore, it is somewhat uncertain that this will remain a long term viable option and therefore it would be prudent for Council to further explore other options that mitigate this risk.

 

Economic Returns

One of Council’s continuing financial sustainability strategies is maximizing the returns from its Commercial Business Units.  The rate of return to Council in 2016/17 from CHRA was 1.0% and has been at a similar level over recent years.  This level of return shows significant further scope for improvement to yield reasonable market returns.  Alternative governance options may well assist in achieving this outcome.

 

Further, an option such as long term leasing also provides an opportunity for upfront returns which provides a cash flow that Council may choose to use to fund other capital intensive initiatives.  These types of arrangements leverage existing assets to generate cash flow for investment in new assets.

 

Exploring the long term governance/management options provides an evidence-based approach to assessing the best option moving forward.  This can progress through an initial study undertaken by a suitably qualified consultant.

Options:

In relation to this report Council has the following options.

 

1.    Adopt the recommendation provided to Council and proceed with an options study to assess various governance/management options for the airport.

2.    Reject the recommendation provided to Council.  This option is not recommended as it does not strategically address the issues identified through an evidence-based approach.  In particular, this will leave the long term management issue unresolved.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of the recommendation in this report to undertake an options study.

•     Social

There are no social impacts as a result of the recommendation in this report to undertake an options study.

•     Civic Leadership

The evaluation of alternative governance/management options for CHRA on an evidence-based approach through an options study demonstrates a strategic approach to addressing existing issues and long term requirements to ensure the continued growth and prosperity of the airport.  This approach is consistent with the MyCoffs Community Strategic Plan objective:

 

·      D2.1 We effectively manage the planning and provision of regional public services and infrastructure.

•     Economic – Broader Economic Implications

The ongoing growth of the CHRA will continue to place demands on Council’s financial and staff resources.  Addressing the long term governance/management options for CHRA will ensure potential arrangements are properly evaluated.  This will also ensure that the airport can continue its contribution to Council, services the community and contribution to the economic growth of the region.

•     Economic - Delivery Program/Operational Plan Implications

The cost of a fulsome options study is estimated to be in the order of $100,000 and will be funded from the Strategic Initiatives Reserve.

Risk Analysis:

The current governance and management arrangements have Council as the owner and operator carrying the full risk associated with CHRA.  Some other governance models, particularly those involving a third party partner, provide a mechanism to share risk and returns.  This is an important long term consideration for Council which will be explored through the options study.  Also, some arrangements provide the opportunity to receive returns in advance and therefore reduce financial risk.

Consultation:

Council has consulted with its specialist airport consultants, The Airport Group, who have previously provided a number of briefings to Council on airport related matters.

Related Policy, Precedents and / or Statutory Requirements:

CHRA’s land holdings are freehold property classified as operational land.  The land holdings are subject to a Deed of Agreement with the Commonwealth.

Implementation Date / Priority:

Upon Council’s resolution a procurement process will be commenced.  It is expected that once consultants are selected the options study will take in the order of 4-6 months to complete.

Conclusion:

Exploring the long term governance/management options provides an evidence-based approach to assessing the best option moving forward.  This can progress through an initial options study undertaken by a suitably qualified consultant.

 

This approach is recommended as it provides Council with the opportunity to explore the opportunities that may exist to deliver Council a superior economic return from the airport business, reduce capital investment requirements and reduce ongoing risk.

 

Therefore, it is recommended that Council endorses the undertaking of an options study to inform consideration of future governance/management options for CHRA.

 

  


SC17/62       Planning Proposal PP_2017_Coffs_001_00 - to Permit a Vehicle Sales or Hire Premises at North Boambee Road, North Boambee Valley - Post Exhibition

Author:                        Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  SC17/62   Planning Proposal PP_2017_Coffs_001_00 - Version 3 Post Exhibition

ATT2  SC17/62   Public Authority Submissions  

 

Executive Summary

At its Ordinary Meeting of 23 February 2017, Council resolved to support a proponent-led Planning Proposal (PP) to modify Coffs Harbour Local Environmental Plan 2013 (‘LEP 2013’). The PP was sought in recognition of an existing vehicle sales or hire premises at 6-6A North Boambee Road, North Boambee Valley (Lot 121 & 122 DP 1184992), and a desired expansion of that business over adjacent properties at 6B and 10 North Boambee Road, North Boambee Valley (Lot 3 DP 1022408 & Lot 120 DP 1184992). 

This report informs Council of the outcome of the exhibition of the PP (PP_2017_Coffs_001_00). It provides Council with a post-exhibition version of the PP (Attachment 1) and copies of submissions received (Attachment 2). It recommends that Council support the PP and finalise it under delegation. The PP consists of an amendment to Schedule 1 (Additional Permitted Uses) of LEP 2013 to permit (with consent) a ‘vehicle sales or hire premises’ on the subject site; and includes a sunset clause to allow Council to consider a development application for this use on the site within five (5) years of the amendment. The landowner is in agreement with the PP.

 

Recommendation:

That Council:

1.    Endorse Planning Proposal PP_2017_Coffs_001_00 – to permit (with Council consent) an expansion of an existing vehicle sales or hire premises on Lot 3 DP 1022408, Lot 120, 121 & 122 DP 1184992, 6, 6A, 6B & 10 North Boambee Road, North Boambee Valley (Attachment 1).

2.    Delegate to the General Manager the authority issued by the NSW Department of Planning and Environment to exercise the functions of the Minister under Section 59 of the Environmental Planning and Assessment Act 1979 for the purposes of finalising this Planning Proposal.

3.    Continue to consult with the NSW Department of Planning and Environment on the terms of the amendment to Coffs Harbour Local Environmental Plan 2013, to ensure its consistency with the objectives, outcomes and provisions of the Planning Proposal.

4.    Inform the landowners and their consultant of Council’s decision.

 

Report

Description of Item:

At its Ordinary Meeting on 23 February 2017, Council resolved to:

1.   Endorse and forward a Planning Proposal (Attachment 1) to permit a vehicle sales or hire premises with Council consent on Lot 3 DP 1022408 & Lot 120 DP 1184992 (6B and 10 North Boambee Road North Boambee Valley), to NSW Planning and Environment seeking a “Gateway Determination”.

2.   Request that the Secretary of NSW Planning and Environment issue a written authorisation to Council to exercise delegation of the plan making functions under section 59 of the Environmental Planning and Assessment Act in respect of the Planning Proposal.

3.   Resolve to publicly exhibit the Planning Proposal and undertake government agency consultation based on the Gateway Determination issued by NSW Planning and Environment.

4.   Note that a further report will be brought back to Council for consideration following the public exhibition of the Planning Proposal.

This report relates to item 4 of that resolution. The PP will amend Coffs Harbour LEP 2013 so that a development application can be lodged to expand an existing vehicle sales or hire premises located at 6 & 6A North Boambee Road, North Boambee Valley (Lot 121 & 122 DP 1184992) onto adjacent lands located at 6B and 10 North Boambee Road (Lot 3 DP 1022408 & Lot 120 DP 1184992).  These two properties (6B and 10 North Boambee Road) are contained in the R1 General Residential zone and the R2 Low Density Residential zone respectively under Coffs Harbour LEP 2013.  A vehicle sales or hire premises is currently a prohibited use in both of those zones.

The PP (Attachment 1) consists of an amendment to Schedule 1 (Additional Permitted Uses) of Coffs Harbour LEP 2013 to permit (with consent) a ‘vehicle sales or hire premises’ on the subject site; and includes a sunset clause to allow Council to consider an development application for this use at the site within five (5) years of the amendment. The proposed amendment is sought over the entire site, being Lot 3 DP 1022408, Lot 120, 121 & 122 DP 1184992. The existing zones that apply to the site will remain unchanged and the related planning controls and maps in LEP 2013 will also remain unchanged. The landowner is in agreement with the PP.

A Gateway Determination from the NSW Department of Planning and Environment (DPE) was issued on 10 April 2017 for the exhibition of the PP (PP_2017_Coffs_001_00). Further flora and fauna studies were required to be undertaken as a condition of the Gateway Determination and that information was submitted by the applicant to Council on 20 July 2017. The PP was placed on public exhibition from 2 August to 1 September 2017 and stakeholder and agency consultation was also undertaken at this time. One initial objection was received from NSW Roads and Maritime Services (RMS) which has been subsequently addressed. Submissions were also received from the NSW Rural Fire Service, the NSW Office of Environment and Heritage and the Coffs Harbour and District Local Aboriginal Land Council (Attachment 2).

Issues:

·      Public Authority Submissions

One initial objection and three neutral submissions were received during the public exhibition and stakeholder consultation period (Attachment 2). The initial objection was from the RMS, and required additional information demonstrating that safe and efficient access could be provided and that traffic turning and queuing impacts could be alleviated. The applicant provided additional information in response to the objection.  Consequently, all issues were resolved and the RMS provided another submission withdrawing its objection (Attachment 2).

Options:

Council has the following options available relating to this PP amendment:

1.   Adopt the recommendation to support the PP and finalise it using its delegation from DPE.

Comment: This option provides a path for the desired expansion of the current use on to the adjacent site and will enable the applicant to apply for development consent for a vehicle sales or hire premises within five (5) years of the LEP amendment.

2.   Resolve not to proceed with the PP.

Comment: This option will result in the existing vehicle sales or hire premises potentially not expanding over the adjacent site, because it does not have development permissibilities.

This report recommends that Council pursue Option 1 as outlined.

Sustainability Assessment:

•     Environment

Environmental sustainability issues such as waste, stormwater, energy consumption and vegetation retention are summarised in the PP (Attachment 1).  Council staff have undertaken an assessment of these issues in relation to the PP and have concluded that the PP can proceed to finalisation.  Detailed site specific issues will be addressed as part of a future development application should this planning proposal be supported.

•     Social

Social sustainability issues addressed in supporting information indicate that an expanded business will result in the creation of local jobs, both during construction and post construction.  The business is also noted as being an asset to the local tourist industry.

•     Civic Leadership

The PP process will be undertaken in accordance with the provisions of the Environmental Planning and Assessment (EP&A) Act 1979, as well as the EP&A Regulation 2000.The PP is also compliant with relevant objectives and associated strategies of the MyCoffs Community Strategic Plan

•     Economic – Broader Economic Implications

In terms of capital investment, an expansion of the business on the site has the potential to generate additional income to the local economy.  The construction phase will employ local tradespeople, and the post construction phase will provide jobs that will further assist the local economy generally as well as the tourist industry.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications to Council’s current Operational Plan. The PP has been funded by the landowner and Council’s adopted fees and charges have been applied.

Risk Analysis:

The PP was initiated and funded by the applicant. It has demonstrated that the constraints affecting the land can be addressed and/or managed effectively, therefore minimising associated risks. Further risk analysis will be undertaken during any subsequent development application. A sunset clause provides an impetus for the applicant to lodge an application in a timely manner.

Consultation:

The Gateway Determination issued by the DPE stipulated that the PP be publicly exhibited for a minimum of 28 days.  The DPE determined that consultation was also required with the following public authorities under section 56(2)(d) of the EP&A Act:

·      NSW Rural Fire Service;

·      NSW Office of Environment and Heritage;

·      NSW Roads and Maritime Services; and

·      Coffs Harbour and District Local Aboriginal Land Council.

The PP and associated documents and maps were placed on public exhibition from 2 August to 1 September 2017 and public authority consultation was also undertaken at this time.  No submissions were received from the general public. However, submissions were received from public authorities during this period and included:

·      one initial objection from NSW Roads and Maritime Services;

·      a subsequent submission from NSW Roads and Maritime Services confirming resolution of issues raised in their initial letter and withdrawing their objection and listing a recommendation relevant to any future development application lodged as a result of this PP;

·      one submission (no objection) from NSW Office of Environment and Heritage which lists recommendations relevant to any future development application lodged as a result of this PP;

·      one submission (no objection) from the Coffs Harbour and District Local Aboriginal Land Council which includes recommendations relevant to any future development application lodged as a result of this PP; and

·      one submission (no objection) from the NSW Rural Fire Service which lists comments relevant to any future development application lodged as a result of this PP.

Attachment 2 contains each submission in full.

Related Policy, Precedents and / or Statutory Requirements:

Council is undertaking this process in accordance with the DPE’s guidelines associated with PPs.  The PP is also consistent with the following statutory documents and requirements:

·      the Standard Instrument (LEPs) Orders;

·      Coffs Harbour Local Environmental Plan 2013;

·      the North Coast Regional Plan 2036;

·      State Environmental Planning Policies;

·      Planning Practice Notes issued by NSW P&E.

·      Ministerial Section 117(2) Directions (apart from justifiable minor inconsistencies); and

·      EP&A Act 1979 and Regulations 2000.

The PP is consistent with the provisions of the following Council strategies:

·      the MyCoffs Community Strategic Plan; and

·      the Coffs Harbour Local Growth Management Strategy - Our Living City Settlement Strategy Component – 2009.

Implementation Date / Priority:

The timeframe for a PP is outlined in the Gateway Determination from the DPE: i.e. ‘the timeframe for completing the LEP is to be twelve months from the week following the date of the Gateway Determination’.  Therefore the LEP amendment is to be completed by 17 April 2018. 

Conclusion:

This report has provided Council with:

·      a review of the submissions received during the exhibition period of this PP; and

·      a recommendation to progress a revised final version of the PP (Attachment 1) in accordance with the delegation of plan making powers under section 23 of the EP&A Act 1979 (that is, to ‘make’ the Plan).

The final PP will result in an amendment to Schedule 1 (Additional Permitted Uses) of Coffs Harbour LEP 2013 by way of an additional “use of certain land” for the purpose of a vehicle sales or hire premises and an associated 5 year sunset clause.

There is sufficient information to enable Council to support the PP and forward it to the DPE for finalisation.

 


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SC17/63       2016/17 Annual Report

Author:                        Senior Corporate Planner

Authoriser:                  Director Sustainable Communities

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  SC17/63   2016-17 Annual Report Section 1 - Significant Achievements 

ATT2  SC17/63   2016-17 Annual Report Section 2 - Regulatory Information 

ATT3  SC17/63   2016-17 Annual Report Section 3 - Annual Financial Statements  

 

Executive Summary

Under the Local Government Act, Council is required to complete an Annual Report within five months of the end of the financial year. The legislation requires that the 2016/17 Annual Report be posted on Council’s website by 30 November 2017.

The Annual Report is tabled in two sections:

·    Section 1 provides an overview of Council’s significant achievements during 2016/17.

·    Section 2 details statutory information that is prescribed by the Local Government (General) Regulation 2005.

·    Section 3 contains Council’s audited Annual Financial Statements for 2016/17.

The Annual Report is an opportunity for Council to account to the community on the progress made in implementing its Delivery Program over the course of the financial year.

 

Recommendation:

That Council adopts the Coffs Harbour City Council 2016/17 Annual Report.

 

Report

Description of Item:

The Annual Report addresses the period 1 July 2016 to 30 June 2017.

Section 1 of the report focuses on Council’s significant achievements during the year in implementing its Delivery Program.

Section 2 of the Annual Report provides information that is prescribed by the Local Government (General) Regulation 2005. It is considered important for the community to have access to this information so it can better understand how Council has been performing both as a service provider and in providing a leadership role within the community.

Section 3 of the Annual Report contains Council’s audited Annual Financial Statements.

Once adopted, it is proposed that the documents will be principally accessed via Council’s website, but printed copies will be available at Council’s usual display locations.

Issues:

1.       Section 1 of the Annual Report details Council’s impressive record of achievements during 2016/17 including:

·    Coffs Harbour winning the World Festival and Event City Award for the second year;

·    the redevelopment of the Harbour Drive/Gordon Street intersection and the completion of the Duke Street extension in the Coffs Harbour city centre;

·    NSW industry excellence awards for Park Beach and Woolgoolga Lakeside Holiday Parks;

·    An extensive community engagement project resulting in the development of the MyCoffs Community Strategic Plan;

·    the adoption of Coffs Harbour’s Cultural Policy and Creative Coffs - Cultural Strategic Plan 2017-2022

·    the completion of a new harbourside carpark and the commencement of stages 2-4 of the Jetty4Shores redevelopment project;

·    a record 413,000 passengers using Coffs Harbour Regional Airport;

·    the expansion of “e-lending” services at Coffs Harbour Library;

·    international women’s cricket and A-League football fixtures at C.ex Coffs International Stadium;

·    the construction of new amenities at Fitzroy Oval;

·    extensive road, bridge and cycleway works;

·    environmental and sustainability initiatives; and

·    a range of community, economic and sporting programs.

2.       Section 2 of the Annual Report contains statutory information. It addresses specific reporting requirements set out in the Local Government Act and General Regulation.

These include:

·        Overseas visits by councillors and council staff;

·        Mayoral and councillor fees and expenses;

·        Contracts ($150,000+) awarded by council;

·        Amounts incurred in relation to legal proceedings;

·        Private works and financial assistance;

·        Rates and Charges written off;

·        External bodies, companies and partnerships;

·        Planning and Environmental Upgrade Agreements;

·        Equal employment opportunity activities;

·        Total expenditure on General Manager and Senior Staff remuneration;

·        Information on stormwater levies and charges;

·        Information on companion animals management; and

·        Details of Assets Acquired and Held and the Condition of Public Works.

·        The outcomes of programs funded through Special Rate Variations;

·        Capital Works Projects;

·        Public Interest Disclosures; and

·        Government Information (Public Access) Act – Annual Report for Coffs Harbour City Council

3.       Council’s audited Annual Financial Statements for 2016/17 are also presented in conjunction with the Annual Report as required under S 419(1) of the Local Government Act.

The financial statements consist of three distinct sections:

1.       The General Purpose Financial Statements

2.       The Special Purpose Financial Statements

3.       The Special Schedules.

The General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules are presented in accordance with statutory and regulatory requirements.

Options:

As this report is to enable compliance with a legislative requirement and the public release of an information resource for Council and the community, an option analysis is not required.

Sustainability Assessment:

•     Environment

Apart from energy and printing costs associated with compiling the report, there are no environmental impacts flowing from the preparation of the Annual Report. However, environmental issues are considered within the Annual Report.

•     Social

The Annual Report details the community benefit of the works and services undertaken by Council through the year reported. The publication of an Annual Report, detailing Council’s performance, is consistent with Council’s commitment to accountability to the community.

•     Civic Leadership

The Integrated Planning and Reporting provisions of the Local Government Act promote improved accountability as a key objective of a council’s governance structure and identify the Annual Report as a critical component in the monitoring and review process. The development of the Annual Report is an activity aligned with the outgoing Coffs Harbour 2030 Plan strategy LC3.1 “Council supports the delivery of high quality, sustainable outcomes for Coffs Harbour”. Within the MyCoffs Community Strategic Plan, this activity is aligned with the objective D.1 “Our Leaders give us confidence in the future.”

•     Economic – Broader Economic Implications

There are no broad economic implications associated with compiling the report.  However, the report includes information relating to Council activities aimed at stimulating the economic sustainability of the Coffs Harbour local government area.

•     Economic - Delivery Program/Operational Plan Implications

The delivery of the Annual Report is accommodated within Council’s yearly budget for Corporate Planning and Performance Reporting. Section 3 of the Annual Report (Annual Financial Statements) details Council’s financial performance for 2016/17.

Risk Analysis:

The preparation of an Annual Report is a legislative requirement. A risk analysis is not applicable in this instance.

Consultation:

Appropriate input from all Council directorates has been sought and included in the 2016/17 Annual Report. Much of the information in Section 1 of the Annual Report has been edited from the comprehensive Six-Monthly Progress Reports on the Coffs Harbour City Council 2016-2020 Delivery Program, tabled with Council for the periods July to December 2016 and January to June 2017.

Related Policy, Precedents and / or Statutory Requirements:

Sections 406 and 428 of the Local Government Act 1993 require Council to produce an Annual Report by 30 November each year. Additional information is required in accordance with Local Government (General) Regulation 2005 Clauses 132 and 217.

Implementation Date / Priority:

Subject to Council approval, the 2016/17 Annual Report (Sections 1 and 2) will be posted on Council’s website (and the Office of Local Government advised) by 30 November 2017 in line with statutory requirements.

Conclusion:

The 2016/17 Coffs Harbour City Council Annual Report identifies significant achievements or challenges recorded during the financial year.

While it satisfies a legislative requirement, the report is a valuable resource to assist the community to understand the services and facilities that Council provides.

It is recommended that Council adopt the 2016/17 Annual Report for public release.

 

 


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SC17/64       0824/16DA Service Station - Lot 301 DP 1092858, 4 Moonee Beach Road, Moonee Beach

Author:                        Development Assessment Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  SC17/64   Development Application 0824/16 - Section 79C

ATT2  SC17/64   Development Application 0824/16 - Proposed Plans

ATT3  SC17/64   Development Application 0824/16 - Draft Conditions

ATT4  SC17/64   CONFIDENTIAL          Submissions - First Exhibition Period

Confidential in accordance with Section 10A(2)(e) of the Local Government Act as it contains information that would, if disclosed, prejudice the maintenance of law.

ATT5  SC17/64   CONFIDENTIAL          Submissions - Second Exhibition Period   

 

Executive Summary

The purpose of this report is to present Development Application No. 0824/16 for Council’s consideration. The application is for a new service station on a vacant site on the corner of Moonee Beach Road and Sullivan Road, Moonee Beach.

The proposed development was put on public exhibition in accordance with clause 14 of State Environmental Planning Policy No. 33 Hazardous and Offensive Development and Council’s Development Control Plan Component B1 – Public Notification. A total of 250 submissions were received during the first public exhibition period which occurred from 2 June 2016 till 15 July 2016. The proposal was subsequently amended and further information was submitted following this public exhibition period. The revised proposal was put on public exhibition from 23 February 2017 till 24 March 2017. A total of 144 submissions were received during this second public exhibition period.

Accordingly, this matter is reported to Council for determination as the development application has generated significant community interest.

 

Recommendation:

That Council:

1.       Approve Development Application No. 0824/16 for construction of a service station at Lot 301 DP 1092858, 4 Moonee Beach Road, Moonee Beach, subject to the conditions in Attachment 3.

2.       Advise persons who made a submission on Development Application No. 0824/16 of Council’s decision.

 

Report

Description of Item:

The development site is vacant land with frontage to Moonee Beach Road and Sullivans Road. The proposal involves:

·    Construction of a service station, including fuel canopy, bowsers, underground fuel tanks, stormwater detention/treatment system, kiosk, associated car parking, signage and landscape areas. The development will be operational 24 hours 7 days per week.

·    Construction of a new driveway access to Moonee Beach Road and Sullivans Road. The driveway onto Moonee Beach Road will be restricted to exit only. Sullivans Road will be widened to allow for movement of southbound traffic.

The following locality plan shows the position of the existing development site on the north western corner of Moonee Beach Road and Sullivans Road.

 

A plan of the proposed development is included in this report as Attachment 2.

Issues:

At its meeting of 12 October 2017, Council adopted a Development Applications - Consideration by Council Policy which outlined:

That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-      Significant public interest and community input;

-      A proposed variation to the Local Environmental Plan that varies from the development standard by more than 10%;

-      Significant land use;

-      Major environmental issue(s);

The proposed development was put on public exhibition in accordance with clause 14 of State Environmental Planning Policy No. 33 Hazardous and Offensive Development and Council’s Development Control Plan Component B1 – Public Notification. A total of 250 submissions were received during the first public exhibition period which occurred from 2 June 2016 till 15 July 2016. The submissions were objecting to the proposal. The proposal was amended and further information was submitted following this public exhibition period. The revised proposal was put on public exhibition from 23 February 2017 till 24 March 2017. A total of 144 submissions were received during this second public exhibition period. There were 10 submissions in support of the proposal with the remainder objecting to the proposal. Issues raised in the submissions are discussed in the Section 79C assessment which is provided as attachment 1 to this report.

Accordingly, this matter is reported to Council for determination as the development application has generated significant community interest.

The Development Application is recommended for conditional approval.

Options:

1.   Adopt the recommendation thereby granting consent to the application, subject to conditions.

2.   Reject the recommendation and list reasons for refusal of the application.

Sustainability Assessment:

•     Environment

The land is vacant grassland which is regularly maintained. The land is zoned commercial and has therefore been previously determined as suitable to be used for commercial purposes, subject to prior development consent.

The development will include an integrated stormwater management design with SPEL tank and bioretention basins. The immediate area under the fuel dispensing canopy and refuelling area will be connected to the underground SPEL tank. The storage of hazardous material will be required to be undertaken in accordance with the relevant Australian Standards consistent with existing service stations developments. It should be noted that the proposal no longer involves storage/sales of LPG. The site is close to an existing shopping centre and the Pacific Highway which already contribute to impacts associated with traffic generation and noise.

•     Social

The development proposal will result in a new service station and ancillary convenience shop. The development will generate significant employment opportunities in the construction and operational phase of the development.  The development will also assist in supporting other commercial and tourist industries.

•     Civic Leadership

Council has a statutory role in assessment of development applications in accordance with the Environmental Planning and Assessment Act and Regulations. This report and the recommendation will assist Council in carrying out this role.

•     Economic – Broader Economic Implications

The addition of a new service station will offer greater choice and opportunity for consumers.  It is considered that the high visibility and accessible location of the land is ideally suited for its intended use. The development of the land may provide further incentive for other compatible commercial developments within the B2 Local Centre Zone.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program / Operational Plan resulting from the proposal.

Risk Analysis:

It is considered that approval of the development application as recommended does not pose a significant risk to Council.

Consultation:

The application was referred to internal Council departments and external government agencies and comments were received as follows:

·    Internal Consultation

Comments were received from Councils Sustainable Communities, Sustainable Infrastructure and Business Services Sections in relation to environmental and engineering standards and developer contributions and it was considered that the development was acceptable, subject to standard conditions.

·    Statutory Consultation

Comments were received from NSW Roads and Maritime Service (RMS) in relation to the proposal in accordance with section 104 of State Environmental Planning Policy Infrastructure 2007. The RMS raised no objections to the proposal.

The proposed development was put on public exhibition in accordance with clause 14 of State Environmental Planning Policy No. 33 Hazardous and Offensive Development and Coffs Harbour City Council Development Control Plan 2015. A total of 250 submissions were received during the first public exhibition period which occurred from 2 June 2016 till 15 July 2016. All submissions objected to the proposal. The proposal was amended and further information was submitted following this public exhibition period. The revised proposal was put on public exhibition from 23 February 2017 till 24 March 2017. A total of 144 submissions were received during this second public exhibition period. There were 10 submissions in support of the proposal with the remainder objecting to the proposal.

A copy of the submissions is a confidential attachment to this report (Attachments 4 and 5) as the submission may contain personal or private information or other considerations against disclosure as prescribed under the Government Information (Public Access) Act 2009.

Related Policy, Precedents and / or Statutory Requirements:

·    North Coast Regional Plan

The North Coast Regional Plan is primarily an overarching strategic planning document which guides Councils in setting regional parameters for future strategic planning. While the plan is a related policy document, it is important to note that the plan does not incorporate any planning controls which would have any implications when considering the proposed development. The proposed development is permissible with development consent in the zone.

·    Statutory Planning Controls

The statutory instruments relevant to the development include the following:

-      State Environmental Planning Policy No. 33 – Hazardous and Offensive Development;

-      State Environmental Planning Policy No. 55 – Remediation of Land;

-      State Environmental Planning Policy No. 64 – Advertising and Signage;

-      State Environmental Planning Policy No.71 – Coastal Protection;

-      State Environmental Planning Policy (Infrastructure) 2007;

-      Coffs Harbour Local Environmental Plan 2013;

-      Coffs Harbour Development Control Plan 2015.

Each of these statutory instruments is considered in detail in the Section 79C assessment appended to this report.

Implementation Date / Priority:

In the event that Council adopts the recommendation, a formal notice of determination will be issued for the development application. A formal notice of determination is valid for five years and the applicant can act on the development consent at any time within that period, subject to meeting any relevant conditions of the consent.

Conclusion:

A comprehensive assessment of the application has been undertaken in accordance with all statutory requirements and it is recommended that the application be approved subject to a number of conditions.

 


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T17/19          TRUST REPORT - Coffs Coast State Park Trust Special Purpose Financial Report and Audit 2017

Author:                         Manager Holiday Parks and Reserves

Authoriser:                  Director Business Services

MyCoffs:                      B.1 A thriving and sustainable local economy

 Attachments:             ATT1  T17/19      CCSPT Special Purpose Financial Report 2017  

 

 

Executive Summary

The purpose of this report is to provide Council, as Corporate Manager of the Coffs Coast State Park Trust (CCSPT), with final audited Special Purpose Financial Statements for year ended 30 June 2017.  A copy of the Trust’s audited Special Purpose Financial Report is attached.

 

 

Recommendation:

That Council, as Corporate Manager of the Coffs Coast State Park Trust, receive and adopt the audited Special Purpose Financial Report for 2016-17.

 

 

Report

Description of Item:

The Income Statement within the audit reflects a comparison between the 2015-16 and 2016-17 audits for the Coffs Coast State Park Trust.  The 2016 comparison figures do not include the part year financial performance of the Woolgoolga Beach Reserve Trust, which was dissolved in March 2016, and do not provide a true comparative representation of the Trust’s performance.  A Comparative Income Statement has been included on page 22 of the Special Purpose Financial Report.

 

Table 1 provides a summary of the Comparative Income Statement for the Trust and makes comparison to combined figures from the previous financial year (2015-16).

 

The Trust had a slight decrease in operating surplus from 5.7% in 2015-16 to 5.6% in 2016-17 with the decline attributed to an increase in Other Expenses, including costs associated with the management of the former Deep Sea Fishing Club site, the inclusion of the Arrawarra Headland Research Station into the Coffs Coast State Park, and an amendment to payment schedules for the Public Reserve Management Fund resulting in a late invoice from last financial year being processed in the current financial year.  Labour costs were well controlled with a minor increase of 1.2% on the previous financial year.

 


 

Table 1 - COFFS COAST STATE PARK TRUST COMPARATIVE INCOME STATEMENT 2017

 

 

2015-16

2016-17

Change

Revenue

 

 

 

User Charges and Fees

9,106,214

9,716,327

6.7%

Investment Revenues

75,688

97,153

28.4%

Other Revenues (Grants & Council Cont.)

1,172,815

985,566

(16.0%)

Disposal of Assets

43,406

0

N/A

 

 

 

 

Total Revenue

10,398,126

10,799,046

3.9%

 

 

 

 

Expenditure

 

 

 

Labour Costs

3,520,516

3,562,180

1.2%

Materials and Contracts

1,118,412

1,181,414

5.6%

Depreciation, Amortisation & Impairment

1,867,086

1,786,652

(4.3%)

Other Expenses

3,288,780

3,665,644

11.4%

Loss on Disposal of Assets

3,470

0

N/A

 

 

 

 

Total Expenditure

9,798,264

10,195,890

4.1%

 

 

 

 

Operating Surplus

599,862

603,157

0.5%

Operating Surplus %

5.7%

5.6%

 

 

Table 2 – COFFS COAST HOLIDAY PARKS CAPITAL EXPENDITURE SUMMARY 2017

 

Item

Cost

Motor Vehicles

33,400

Office

7,150

Amenity Refurbishments

28,500

Villa Refurbishments

60,450

Site Works/Refurbishments

94,250

Structures

61,000

Reception Refurbishments

61,500

Sawtell Guest Lounge/Camp Kitchen

203,750

 

Relevant Ratios

 

Operating Performance Ratio (OPR)

The OPR measures the achievement of containing operating expenditure within operating revenue.  The absolute minimum should be 0%.  The CCSPT OPR is 5.6%.  However, it should be noted that the Holiday Parks operations OPR is 33% (budget 28%), which demonstrates the extent to which the reserve system is funded from the Holiday Parks.

 

Current Ratio (CR)

The CR measures the businesses ability to meet short term liabilities and is calculated as Current Assets/Current Liabilities.  The CCSPT CR is 2.24:1 and is considered acceptable for the type of business operations undertaken.

 

Debt Service Cover Ratio (DSR)

The DSR measures the availability of operating cash to service debt including interest and principle payments.  A minimum DSR for this type of operation should be 2.0.  The CCSPT DSR is 5.0.

Issues:

There were only minor amendments to the Draft Special Purpose Financial Report previously reported to the Trust.  Amendments were made to the asset register and the timing of the recognition of assets resulted in a decrease in expenses for Depreciation, Amortisation and Impairment.

 

The audit identified several minor areas that require action with the key item remaining the need to transfer the Trust asset register into Council’s Enterprise Asset Management(EAM) System.  In this regard, a Project Accountant position has been advertised with a key outcome of the position being the transfer of all Trust assets to the EAM system.

Options:

This report is to enable Council, as Corporate Manager of the Trust, to receive and adopt the audited Special Purpose Financial Report for 2016/17.  This is required by legislation and therefore no other options are provided.

Sustainability Assessment:

•     Environment

Holiday Parks and Reserves’ revenue generated within the Coffs Coast State Park is channelled back into the reserve system including environmental management of locations.  All parks are committed to environmental initiatives aimed at reducing their impact upon the environment.

•     Social

Holiday Parks and Reserves are an important resources in meeting the recreational needs of the greater community.  Funds generated through the parks contribute to the development of social and recreational facilities within the reserve system.

•     Civic Leadership

The performance of the Trust assists Council in achieving the objectives of the Community Strategic Plan.

•     Economic – Broader Economic Implications

The Holiday Parks and Reserves are important tourist facilities drawing visitors to the region.  The flow on effect of visitation has a generally positive impact upon the economic performance of the region.

•     Economic - Delivery Program/Operational Plan Implications

The Trust generates funds that are used within the reserves and contribute to the management and upkeep of the locations, reducing the demand on alternate funding sources, including Council’s general revenue.

Risk Analysis:

Under current operating conditions the Trust remains a sustainable business that is well equipped to meet existing financial obligations and provide ongoing financial contributions to the wider reserve system.

Consultation:

The operation of the Trust is a team effort with the enthusiastic support of all Council Groups being pivotal in their success.  Regular consultation is also undertaken with Department of Industry - Lands.

Related Policy, Precedents and / or Statutory Requirements:

Council is Corporate Manager of the Coffs Coast State Park Trust under the provisions of the Crown Lands Act.

Implementation Date / Priority:

Nil.

Conclusion:

The Trust’s business activities continue to operate at a sustainable level and provide sustainable funds for use within the reserves.  Business performance is closely monitored and strategies and actions are appropriately amended to ensure the ongoing financial success of the Trust.

 

 


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