Coffs Harbour City Council

02 August 2017

 

Ordinary Council Meeting

 

The above meeting will be held in the Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour on:

 

Thursday, 10 August 2017

 

The meeting commences at 5.00pm and your attendance is requested.

 

 

AGENDA

 

1.         Opening of Ordinary Meeting

2.         Acknowledgment of Country

3.         Disclosure of Interest

4.         Apologies

5.         Public Addresses / Public Forum

6.         Mayoral Minute

7.         Mayoral Actions under Delegated Authority

8.         Confirmation of Minutes

9.         Rescission Motion

10.      Notices of Motion - General

11.      General Manager’s Reports

12.      Notices of Motion – Business Services

13.      Directorate Reports – Business Services

14.      Notices of Motion – Sustainable Communities

15.      Directorate Reports – Sustainable Communities

16.      Notices of Motion – Sustainable Infrastructure

17.      Directorate Reports – Sustainable Infrastructure

18.      Trust Reports

19.      Requests for Leave of Absence

20.      Questions On Notice

21.      Matters of an Urgent Nature

22.      Consideration of Confidential Items (if any)

23.      Close of Ordinary Meeting.

 

 

Steve  McGrath

General Manager

 

 


Order of Business

 

General Manager's Reports

GM17/15         Policy Review 2017................................................................................................ 3

Directorate Reports - Business Services

BS17/27          Waiver of Developer Contributions for Secondary Dwellings 20

Directorate Reports - Sustainable Communities

SC17/38          Draft Coffs Harbour Economic Development Strategy 2017-2022 26

SC17/39          Toormina Sports Complex Masterplan - Proposed New Amenities Location............................................................................................................... 128

SC17/40          JRPP - Development Application No. 0902/17 - Seniors Housing (120 Bed Residential Care Facility and 183 Self-Contained Dwellings, Including Community Centre, Landscaping, Car Parking, Community Pool, Walking Trail and Other Associated Works) - Lot 2 DP 731016, Arthur Street, Coffs Harbour................................................................................................. 133

SC17/41          Draft Coffs Harbour Public Realm Strategy - Resourcing..... 195

SC17/42          Korora - West Sapphire - Moonee Large Lot Residential Investigation Area: Presentation of a Joint Report.................................................. 217

SC17/43          Coffs Harbour Significant Tree Register and Coffs Harbour Significant Tree Policy................................................................................. 227

Directorate Reports - Sustainable Infrastructure

SI17/21           Contract No. RFT-836-TO - City Square Refurbishment................. 244   


GM17/15      Policy Review 2017

Author:                        Governance Coordinator

Authoriser:                  Group Leader Governance

MyCoffs:                      D.1 Our leaders give us confidence in the future

Attachments:              ATT1  GM17/15  Social Media Policy

ATT2  GM17/15  Pressure Sewer System Policy

ATT3  GM17/15  Water Restrictions Policy  

 

Executive Summary

It is a requirement of s165 Local Government Act to review all policies within 12 months of a local government general election.  This report presents the next group of Council’s policies that are ready for re-adoption following review.

 

Recommendation:

That Council adopts the following policies as part of the 2017 policy review:

1.       Social Media Policy

2.       Pressure Sewer System Policy

3.       Water Restrictions Policy

 

Report

Description of Item:

After a Local Government general election, all councils have 12 months to review all policies and re-adopt.  After this time, policies that have not been reviewed are automatically revoked.  This provides Council with the opportunity to review its current policies for improvements, legislative compliance and ensure they are achieving their purpose.  Council has approximately 120 existing policies which are requiring review.  This report presents the next group of policies that have been reviewed and are ready for adoption.

Policies and details of changes are presented in the table below:

Policy Name

Modification

Social Media Policy

This policy has been re-written to exclude some of the more procedural elements of the previous policy (which are now in a guideline) and to capture some of the more current issues that have evolved over the past four years in regards to social media.

Pressure Sewer System Policy

This policy has undergone a major modification to strengthen its original intent of:

·      Enabling the installation of sewerage in locations that cannot have conventional systems, and

·      Documenting that Council will maintain these systems after developers have constructed them

Other changes include:

·      Reordering some details to improve flow of information

·      Changing the title from “Low Pressure Sewer System Policy”, to “Pressure Sewer System Policy”

·      Further detail regarding council considerations for when these systems can be installed

Water Restrictions Policy

Amendments to this policy are mainly formatting and reordering detail to improve flow of information. As this policy was developed in conjunction with other north coast Council’s, the intent has not changed.

Issues:

This review presents the opportunity to ensure all policies are presented consistently, meet compliance obligations and are readily accessible.  Adopted policies will all be available on Council’s website.

Options:

It is considered that the following options are available to Council:

 

1.    Adopt the recommendation provided to Council.

2.    Amend the recommendation provided to Council and then adopt. This could be in the format of requesting public exhibition of some of the policies.

3.    Reject the recommendation provided to Council.

Sustainability Assessment:

•     Environment

There are no environmental impacts as a result of this report.

•     Social

Not applicable to this report.

•     Civic Leadership

The purpose of council policy is to ensure transparency and accountability in local government.  The implementation of policy enables Council to identify and respond to the community.  This is consistent with the Coffs Harbour 2030 Community Strategic Plan, Strategy LC3 - We have strong civic leadership and governance.

•     Economic – Broader Economic Implications

There are no broad economic impacts associated with the implementation of the recommendations.

•     Economic - Delivery Program/Operational Plan Implications

The ongoing development and review of Council policies and plans are accommodated within Council’s budget structure.  This expenditure is monitored through Council’s monthly and quarterly budget reviews.

Risk Analysis:

There are no perceived risks in the adoption of the policies listed in this report.

Consultation:

Council has conducted relevant internal consultation during the development and review of Council’s policies.

 

As these policies contain minor amendments only, don’t relate to approvals or orders (s158 Local Government Act) or the ‘tightening’ of procedures it is not necessary to place them on public exhibition.

Related Policy, Precedents and / or Statutory Requirements:

Section 165 (4) of the Local Government Act 1993 states that:

“A local policy (other than a local policy adopted since the last general election) is automatically revoked at the expiration of 12 months after the declaration of the poll for that election.”

Implementation Date / Priority:

Implementation is immediate.

Conclusion:

That Council adopts the policies as attached to this report.

 



 


 



 



 


 


 


 


 


 


 


 

 


BS17/27       Waiver of Developer Contributions for Secondary Dwellings

Author:                        Developer Contributions Officer

Authoriser:                  Director Business Services

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              Nil

 

Executive Summary

This report provides Council with information on the outcomes following the exhibition of the draft developer contributions plans as listed in the recommendations section of this report.

 

The draft plans, which can be viewed at http://www.coffsharbour.nsw.gov.au/coffs-and-council/publicnotices/Pages/Draft-Developer-Contributions-Plans-2017.aspx contain amendments to the contribution exemption clause relating to the application of contributions the construction of a Secondary Dwellings (granny flats) with a maximum floor area of 60 square metres approved under the State Environmental Planning Policy (SEPP) for Affordable Rental Housing.  The draft plans were placed on exhibition for a period of 28 days from 7 June 2017 to 5 July 2017.  One submission was received. Prior to the exhibition of the draft plans Council had in place plans that provided for a waiver of Water, Wastewater (Section 64 of the Local Government Act) and release area specific developer contributions (Section 94 of the Environmental Planning and Assessment Act) that trialled the exemption for a two year period.  The plans nominated an expiry date for the exemptions of 30 June 2017, however, the waiver for Secondary Dwellings has been continued until Council considers this report.  The draft plans remove any expiry date associated with the exemption.

 

 

Recommendation:

That Council adopts the following Draft Developer Contributions as exhibited:

·    Hearnes Lake/Sandy Beach Developer Contributions Plan

·    Korora Rural Residential Developer Contributions Plan

·    Moonee Area Developer Contributions Plan

·    North Boambee Valley (East) Developer Contributions Plan

·    North Bonville Developer Contributions Plan

·    North Coffs Developer Contributions Plan

·    Open Space Developer Contributions Plan

·    Park Beach Area Developer Contributions Plan

·    South Coffs Developer Contributions Plan

·    West Coffs Developer Contributions Plan

·    West Woolgoolga Developer Contributions Plan

·    Wastewater Development Servicing Plan

·    Water Development Servicing Plan

 

 

Report

Description of Item:

In 2015 Council resolved to exempt Secondary Dwellings from Section 64 contributions and release area specific Section 94 contributions for a two year trial period. Relevant contributions plans were amended by the inclusion of an exemption clause reflecting this resolution. The clause contained reference to an expiry date of 30 June 2017. Following the trial, the outcomes were analysed which revealed that approximately $568,350 in Section 64 contributions and $98,208 in release area specific Section 94 contributions were foregone over the 22 month period up to 1 May 2017. The results also revealed that 89 Secondary Dwellings were approved with Local Government Area-wide contributions received for 85 of these approvals up until 1 May 2017. A further 6 applications were being assessed at the end of the period. This compares with 13 Secondary Dwellings being approved in the two years preceding the trial period. Based on this these results at its meeting on 25 May 2017 Council resolved:

 

That Council:

 

1.    Continues to waive Section 64 developer contributions and release area specific Section 94 developer contributions, and levy the Local Government Area wide  minimum Section 94 developer contributions, for the construction of Secondary Dwellings 60 square metres or less, as defined under the State Environmental Planning Policy for Affordable Rental Housing;

 

2.    Approves the amending of the Exemptions section for each of the Developer Contributions Plans listed below accordingly;

·   Hearnes Lake/Sandy Beach Developer Contributions Plan

·   Korora Rural Residential Developer Contributions Plan

·   Moonee Area Developer Contributions Plan

·   North Boambee Valley (East) Developer Contributions Plan

·   North Bonville Developer Contributions Plan

·   North Coffs Developer Contributions Plan

·   Open Space Developer Contributions Plan

·   Park Beach Area Developer Contributions Plan

·   South Coffs Developer Contributions Plan

·   West Coffs Developer Contributions Plan

·   West Woolgoolga Developer Contributions Plan

·   Wastewater Development Servicing Plan

·   Water Development Servicing Plan

 

3.    Resolves to place the amended Developer Contributions Plans on exhibition for a period of 28 days and invite submissions.

 

The draft plans were placed on exhibition for a period of 28 days from 7 June 2017 to 5 July 2017.  This report provides information on the outcome of the exhibition of the draft contribution plans that contain an amended exemption clause removing the expiry date for the exemption of Section 64 and release area specific S94 developer contributions applicable to Secondary Dwellings.

Issues:

The State Environmental Planning Policy (SEPP) (Affordable Rental Housing) 2009 makes provision for the erection of a Secondary Dwelling on any residentially zoned parcel of land.  Secondary Dwellings are permissible with consent on all residentially zoned land in the Local Government Area. The dwelling is limited to a maximum floor area of 60m2 net of balconies, decks and garages. In addition, Schedule 1 of the SEPP contains a list of assessable development standards including height, setbacks, site coverage, building articulation, privacy and open space, which are similar to Councils residential design controls in its Development Control Plan.  Council’s current policy presents a number of positive outcomes, including the following:

 

·    Increasing the range of residential development types available to accommodate the changing (and aging) demographics of the City - currently a high proportion of the City’s dwelling stock comprises detached houses comprising three or more bedrooms;

·    Increasing the availability of ‘affordable housing’ suitable for single persons or couples without children;

·    providing additional income to households where the Secondary Dwelling is rented;

·    providing financial support for elderly residents to ‘age in place’ by renting out either the Secondary Dwelling or the primary residence;

·    Potential for releasing ‘under-occupied’ Dwellings by providing opportunities for residents to move into the Secondary Dwelling and rent out the primary Dwelling to a larger household; and

·    Providing opportunities for inter-generational care, in instances where family members are able to move into the primary dwelling and provide residential care to elderly relatives.

Options:

There are a number of options for Council’s consideration, as follows:

 

1.    Council resolves to adopt the draft plans as exhibited. This option results in Section 64 and release area specific Section 94 developer contributions being waived on an ongoing basis.

 

2.    Council amends the draft plans by either re-instating developer contributions at the appropriate level based on average dwelling occupancy rates. This option would result in an amount of $8,080 in Section 64 contributions and around $5,000 for release area specific Section 94 contributions depending on the specific area being applied to Secondary Dwellings.

 

3.    Council amends the draft plans by either re-instating Section 64 developer contributions only or Section 94 developer contributions only. This would result in $8,080 for the former option or $5,000 for the latter option.

 

Option 1 is recommended.

 

Sustainability Assessment:

•     Environment

Environmental issues are considered in the preparation of the Development Control Plans applicable to the relevant areas. Detailed environmental issues are assessed at the time of assessment of development applications.

•     Social

Secondary Dwellings are covered by the NSW Department of Planning and Environment’s SEPP for Affordable Rental Housing. The social impacts of removing the developer contributions on Secondary Dwellings include community support and leadership and by forgoing the developer contribution revenue on Secondary Dwellings an investment in the community in relation to affordable housing.

•     Civic Leadership

The MyCoffs Community Strategic Plan includes the specific strategy C1.2 We undertake development that is environmentally, socially and economically responsible. The current Secondary Dwelling waiver assists in advancing this strategy.

•     Economic – Broader Economic Implications

Developer contribution charges fund infrastructure projects that would not otherwise be undertaken. The waiving of contributions in their entirety may have an adverse impact upon Council’s finances and the ability to provide infrastructure to a growing population. This would impact on the timing of the provision of facilities as it is unlikely that funds from other sources would be available for items included in Local Government Area-wide Section 94 contributions plans. The shortfall in Section 64 contributions may require additional funding from unexpended loans for future works.

 

Release Area Specific Section 94 Plans

 

For contributions applicable under released area specific plans (e.g. Moonee or West Coffs), Secondary Dwellings provide a windfall for Council as these plans are based on the number of future lots created.  Therefore, Secondary Dwellings provide additional income as they are not factored into the future number of lots on which the contributions are based. Removal of these contributions essentially has no effect on expected contribution income. Contributions that would apply vary dependent on the release area with most areas being in the order of $5,000.

 

Local Government Area-wide Section 94 Plans

 

Local Government Area-wide Seciton 94 plans include Open Space, Administration Levy, Road Network and Surf Rescue facilities.  Total contributions for these items for a Secondary Dwelling are $2,118.

 

These plans are based on future population projections and therefore exempting Secondary Dwellings would result in a shortfall of income under these plans.  This shortfall would most likely need to be funded from other sources or the proposed works be delayed or perhaps reduced in quantum.  The draft plans and the recommendations of this report result in these contributions remaining applicable to Secondary Dwellings.

 

Section 64 Development Servicing Plans

 

The Section 64 plans for both the water and wastewater networks are not based on locality but rather are based on a whole of network approach and equivalent tenements likely to be added to the network over the life of the Development Servicing Plans. Therefore any reduction in charges for these plans will likely to have a detrimental impact on revenue flows for these services. The shortfall in water and waste water contributions may require additional funding from unexpended loans for future works.

•     Economic - Delivery Program/Operational Plan Implications

Developer contributions are funded through charges on development and the reduction in the collection of these contributions for Local Government Area-wide facilities is likely to delay or reduce the infrastructure provided through Council’s Delivery Program. The trial period for the exemptions, which commenced in around June 2015 resulted in a shortfall in Section 64 contributions of approximately $568,350 in the 22 month period until 1 May 2017. Income from release area specific Section 94 plans from Secondary Dwellings is considered a windfall as contributions under these plans are calculated on the basis of additional residential lots rather than population increases. Therefore, no shortfall of Section 94 funds has resulted. The shortfall in Section 64 water and waste water contributions may require additional funding from unexpended loans for future works.

Risk Analysis:

Should Council opt to re-impose contributions currently exempted, this may result in an impact on Council’s reputation associated with a change in policy position. Continuation of the reduction in developer contributions may result in future Section 64 water and waste water contribution shortfalls. The economic and social benefits derived from the current waiver policy are seen as outweighing the negative impacts of the foregone contributions.

Consultation:

During the exhibition period one written submission was received. Additionally, several expressions of support were received verbally by telephone or in person. The issues raised in the written submission relate to matters other than Secondary Dwellings and therefore the submission is not relevant to the amendments proposed in the draft plans.

 

There has also been significant positive community and industry comment and support for the current policy of exempting Section 64 and release area specific Section 94 contributions for Secondary Dwellings, both during the trial period and during the recent exhibition period.

Related Policy, Precedents and / or Statutory Requirements:

The relevant statutory requirements for the preparation of developer contribution plans and collection of contributions are principally the Environmental Planning and Assessment Act 1979, the Environmental Planning and Assessment Regulation 2000, the Local Government Act 1993 and the Water Management Act 2000.

 

Section 31 of the Environmental Planning and Assessment Regulation 2000 provides as follows:

 

Approval of contributions plan by council.

31 Approval of contributions plan by council (cf clause 30 of EP&A Regulation 1994)

 

1.    After considering any submissions about the draft contributions plan that have been duly made, the council:

a.    may approve the plan in the form in which it was publicly exhibited, or

b.    may approve the plan with such alterations as the council thinks fit, or

c.    may decide not to proceed with the plan.

2.    The council must give public notice of its decision in a local newspaper within 28 days after the decision is made.

3.    Notice of a decision not to proceed with a contributions plan must include the council’s reasons for the decision.

4.    A contributions plan comes into effect on the date that public notice of its approval is given in a local newspaper, or on a later date specified in the notice.

Implementation Date / Priority:

Public notice of the adoption of the draft plans will be placed in the local newspaper immediately should Council adopt the recommendation of this report.

Conclusion:

This report addresses the resolution of Council dated 25 May 2017. Draft developer contribution plans containing an amendment to the exemptions clauses, removing any expiry period for the waiving of Section 64 and release area specific Section 94 contributions, have been exhibited for a period of 28 days.  The waiving Section 64 developer contributions and release area specific Section 94 contributions for Secondary Dwellings has been positively received in the community as evidenced by the increase in approvals during the 22 month trial period and ongoing industry feedback.

  


SC17/38       Draft Coffs Harbour Economic Development Strategy 2017-2022

Author:                        Group Leader City Prosperity

Authoriser:                  Director Sustainable Communities

MyCoffs:                      B.1 A thriving and sustainable local economy

Attachments:              ATT1  SC17/38   Draft Coffs Harbour Economic Development Strategy 2017-2022

ATT2  SC17/38   Supporting Documents

ATT3  SC17/38   Consultation Report  

 

Executive Summary

The Draft Coffs Harbour Economic Development Strategy 2017-2022 is a refresh of the previous Economic Strategy 2014-2017, and guided by the strategic outcomes from the MyCoffs Community Strategic Plan. 

Significant consultation has occurred with the business and broader community in the preparation of this draft, which is now presented to Council ready for public exhibition.

 

Recommendation:

That Council place The Draft Coffs Harbour Economic Development Strategy 2017-2022 on 28 day public exhibition.

 

Report

Description of Item:

The Draft Coffs Harbour Economic Development Strategy 2017-2022 (ATT1) is an important strategic document for Council and the community.  Based on foundations of both the MyCoffs Community Strategic Plan, and the previous Coffs Harbour Economic Strategy 2014-2017, this new draft strategy aims to clearly identify and prioritise strategic actions and measurements.

The refresh of the strategy has dovetailed with the extensive community consultation and development of the MyCoffs Community Strategic Plan, adopted by Council in June 2017, which contains, five broad economic goals to realise the community vision of a Connected, Sustainable and Thriving Coffs:

·    Champion business, innovation and technology to stimulate economic growth and local jobs (B1.1 p14)

·    Attract people to work, live and visit (B1.2 p14)

·    Prepare to exploit opportunities now and in the future (B2.1 p16)

·    Create and manage vibrant public places (C1.1 p18)

·    Effectively manage the planning and provision of regional public services and infrastructure (D2.1 p24)

The draft strategy has reaffirmed three key sectors:

·    The digital and innovation economy

·    The food manufacturing and agribusiness (agri-food) economy

·    The visitor economy

Issues:

The formulation of this draft strategy commenced with a comprehensive review of the Coffs Harbour Economic Strategy 2014-2017.  The review noted the previous action plans were too numerous (175 in total) to be addressed with Council’s resources, and many were beyond the immediate ability of Council to deliver and influence.

Rationalisation of the action plans was undertaken to ensure the new draft strategy could effectively guide Council’s efforts and resources in working towards the economic outcomes from the MyCoffs Community Strategic Plan.

As Coffs Harbour continues its transition to a regional city, the challenge is to develop the necessary investment in skills development to drive workforce employability to support growth:

•     The LGA needs to grow its capacity to become a more diverse economy. It is currently overly reliant on a relatively narrow, seasonal and cyclical base (agri-food, tourism, construction) which, in the absence of any remedial strategic action, increases the potential risk exposure of its growth plans.

•     The LGA needs younger people to provide vitality, fill jobs and provide services, and increase economies of scale. As the population ages, workforce participation declines and the rate of economic growth naturally slows, while an ageing population creates demand for additional services and infrastructure.

•     The LGA needs to attract business investment and skilled workers, energy and ideas (eg active Sea and Tree Changers).  Council and the community need to proactively identify and exploit sustainable yet untapped opportunities, in order to ensure the Coffs Harbour local government area is not left behind, compared to other regional cities.

Options:

1.   Adopt The Draft Coffs Harbour Economic Development Strategy 2017-2022 for public exhibition for a 28 day period 16 August – 12 September 2017

2.   Amend The Draft Coffs Harbour Economic Development Strategy 2017-2022 prior to adoption for public exhibition.

3.   Reject the recommendation and do not refresh the strategy.  This is not recommended due to the significant stakeholder consultation undertaken to date.

Sustainability Assessment:

•     Environment

There are no specific environmental issues associated with this report.

•     Social

A thriving economy is an important aspect of the social cohesion within a community.

•     Civic Leadership

This draft strategy directly addresses key economic sections of the My Coffs Community Strategic Plan.

•     Economic – Broader Economic Implications

A measurable and succinct economic development strategy will lead Council’s efforts and resources in delivering the economic outcomes within the MyCoffs Community Strategic Plan.

A demographic and economic analysis on the Coffs Harbour can be found at ATT2 Supporting documents.

•     Economic - Delivery Program/Operational Plan Implications

There are no specific implications for the Delivery Program/Operational Plan associated with this report.  Allocations exist for funding some activities within this and other relevant strategies.  Unfunded projects (such as infrastructure) will continue to seek external funding where required.

Risk Analysis:

The Draft Coffs Harbour Economic Development Strategy 2017-2022 highlights that Coffs Harbour is in a period of transition from a regional town reliant on traditional economic sectors (agriculture, forestry, fishing, construction, retail, tourism) to a more sophisticated and diverse regional city characterised by a greater focus on services (financial, health, education, technology, cultural), new market opportunities and future workforce needs. 

Consultation:

Consultation began during the My Coffs Community Strategic Plan engagement period at the economic focus sessions.  Further specific consultation with the business and broader community took place via:

·    Workshops attended by 70 people representing 49 organisations

·    One on one meetings with 15 business entities

·    Workshops with 8 committees

·    Briefings to 3 Chambers of Commerce

·    2 Public consultation sessions

·    98 responses to an online survey

Dr Grant Cairncross, author of the previous Economic Strategy 2014-2017, has also undertaken a peer review.

Related Policy, Precedents and / or Statutory Requirements:

The Coffs Harbour Economic Strategy 2014-2017 is the current adopted strategy.  The new strategy, once finalised and returned to Council post exhibition period, will replace this previous strategy.

Implementation Date / Priority:

The Draft Coffs Harbour Economic Development Strategy 2017-2022 would be placed on public exhibition for 28 days from 16 August 2017 – 12 September 2017.

Following the exhibition and consideration of the submissions, the strategy will be re-submitted to Council for adoption in October/November 2017.

Conclusion:

The Draft Coffs Harbour Economic Development Strategy 2017-2022 is an important strategic document for Council and the wider community, and will assist lead and guide Council’s efforts and resources in delivering the economic outcomes within the MyCoffs Community Strategic Plan.

 


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SC17/39       Toormina Sports Complex Masterplan - Proposed New Amenities Location

Author:                        Group Leader City Prosperity

Authoriser:                  Director Sustainable Communities

MyCoffs:                      A.2 An active, safe and healthy community

Attachments:              ATT1  SC17/39   Proposed New Amenities Location

ATT2  SC17/39   Toormina Sports Complex Masterplan July 2017  

 

Executive Summary

The Toormina Sports Complex Masterplan, within the adopted Sports Facility Plan 2016, details a future investigation area for the new amenity block budgeted for 2017/18.  Detailed site investigation has recommended a new location that offers a number of benefits, fronting Toormina Road. This report seeks endorsement for the new location to enable construction to commence.

 

Recommendation:

That Council endorse the updated Toormina Sports Complex Masterplan dated July 2017, within the Sports Facility Plan 2016, noting the changed location of the new amenities.

 

Report

Description of Item:

The Coffs Harbour Sports Facility Plan 2016 was adopted by Council on 14 April 2016.  It is a strategic facility planning document with a life of approximately twenty (20) years, with a formal review every five years (next review 2021).

The Toormina Sports Complex Masterplan forms part of the Sports Facility Plan 2016.  A new amenities (change rooms and public toilets) is planned for construction in the 2017/18 financial year.  Detailed site investigation has determined that the proposed site should move west towards Toormina Road, offering a number of benefits as detailed below.  This report aims to have the new location endorsed which will then accordingly update and replace previous versions of the Toormina Sports Complex Masterplan and Sports Facility Plan 2016.

Issues:

The site shown on the Toormina Sports Complex Masterplan as ‘E3 future investigation area for new amenities’ has been thoroughly investigated, given construction is budgeted within the 2017/18 Delivery Program and Operational Plan.  The resulting recommendation is to move the location of the proposed building approximately 130m west, to front Toormina Road. 

ATT1 Proposed new amenities location shows the original ‘old’ and proposed ‘new’ locations.

ATT2 Toormina Sports Complex Masterplan shows the proposed updated masterplan if adopted.

The proposed new location has three significant benefits:

1.   Easy and cost effective connection to the nearby main sewer line.  Due to the fall of the site, the original proposed site would have required the installation of a lengthy connection to the sewer main and a sewer pump station.  These would add significant cost to construction and ongoing costs related to the pump station.

2.   Better access for all to the public toilets.  The new site offers roadside access in the more frequented part of the site for both sports user groups and the general public.  A new line marked disabled parking spot  and compliant pathways will be installed ensuring the new site is fully accessible to all community members

3.   Better passive surveillance offering a safer location.  The new site is closer to Toormina Road and pedestrian thoroughfares.  Improved sight lines and passive surveillance is also expected to reduce the incidents of property damage.

Generally speaking, changes to the Sports Facility Plan and associated Masterplans will be undertaken at each scheduled 5 year review.  The purpose of this report is to gain endorsement to move one of the new buildings noted within the Masterplan, as construction is planned and budgeted within the current financial year.

Options:

1.   Accept the recommendations within the report.  The new amenity location will be reflected in the updated Toormina Sports Complex Masterplan which will replace the previous version within the Sports Facility Plan 2016.

2.   Undertake community consultation on the proposed new location of the amenities building.  This may place the construction timeline and existing budget at risk. 

Sustainability Assessment:

•     Environment

There are no significant environmental implications with the proposed new location.

The Coffs Harbour Sports Facility Plan 2016 proposes a range of measures to improve environmental outcomes at sports grounds.

The building will include measures to reduce water usage and energy efficient lighting, and will provide future opportunities for installation of solar panels on the roof.

•     Social

The venue is home to Sawtell Football Club, the largest club in the North Coast Football competition with approximately 600 members.  During summer the venue is used extensively by Coffs Coast Little Athletics and Sawtell Cricket Club.

Sports grounds are a valuable resource and are highly valued by the community partly because they provide a low cost recreation opportunity that is within the financial reach of a broad cross section of the community.

Participating in sport produces a range of benefits including improved physical fitness, enhanced mental health, skill development, increased self-esteem and opportunities for social networking. These benefits extend to not only players but officials and spectators, and provide opportunities to strengthen family units by encouraging families to spend time together.

•     Civic Leadership

The Sports Facility Plan 2016 including the Toormina Sports Complex Masterplan works towards achieving the outcomes identified within the adopted My Coffs Community Strategic Plan and is specifically connected to the outcome A.2 An active, safe and healthy community.

•     Economic – Broader Economic Implications

Upgrading existing sporting infrastructure and expanding the network of sporting facilities will enhance the liveability of Coffs Harbour and its attractiveness as a destination for new residents and encourage retention of existing residents. 

Providing a range of sporting facilities at different levels delivers opportunities for participants to move along sporting pathways from novice to elite. Opportunities to access such facilities can be a key determinant for people choosing where to live, particularly young families. Attracting a younger demographic is anticipated to bring economic benefits to Coffs Harbour and the region. Additionally, quality sporting facilities are likely to attract sport service providers further boosting the sports industry and local economy. 

The development and upgrading of regional and district sporting facilities will benefit Coffs Harbour’s appeal as a sport tourism destination and will enhance the city’s capacity to attract and stage major events which will bring significant economic benefit to the city. Conservative figures estimate that sporting events currently inject approximately $30 million into the local economy each year.

•     Economic - Delivery Program/Operational Plan Implications

Funds for the Toormina Oval amenities (amenity block and public toilets) are confirmed within the Delivery Program and Operational Plan 2017/18.  The small modification to the site location does not have any financial implications outside of what has already been budgeted.

Risk Analysis:

Risk assessment appropriate to the construction type will be undertaken.

Consultation:

Significant consultation with sports stakeholders and the broader community was undertaken with the preparation of both the Sports Facility Plan 2016 and previous Sports Facility Plan 2011.

Ongoing consultation regarding the Toormina Sports Complex Masterplan, and specifically around the precise location of the new amenities, has been undertaken with key user groups North Coast Football, Sawtell Scorpions Football Club, Coffs Coast Little Athletics Club and Sawtell Cricket Club.  All are supportive.

The NSW Police Coffs Clarence LAC Community Liaison Officer has also been involved in the investigations for the site and fully supports the proposed new location due to the increased passive surveillance opportunities.

Related Policy, Precedents and / or Statutory Requirements:

The Coffs Harbour Sports Facility Plan 2016 was adopted in April 2016 and is the guiding strategic document for local sports facilities.  The Toormina Sports Complex Masterplan sits within this document.

The Sports Ground Plan of Management, an overarching document covering land uses within all local sports grounds, and is supportive of the construction of new amenity buildings.

Implementation Date / Priority:

If endorsed, the small change to the Masterplan will be implemented immediately and will replace the previous version within the Sports Facility Plan 2016.

Conclusion:

The proposed new location of the planned amenities has a number of benefits including accessibility, passive surveillance and cost effective connections to underground services.  Endorsement of the new site, endorsed by all stakeholders, and subsequent updating of the Toormina Sports Complex Masterplan within the Sports Facility Plan 2016 will ensure construction, planned and budgeted for 2017/18, can commence.

 


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SC17/40       JRPP - Development Application No. 0902/17 - Seniors Housing (120 Bed Residential Care Facility and 183 Self-Contained Dwellings, Including Community Centre, Landscaping, Car Parking, Community Pool, Walking Trail and Other Associated Works) - Lot 2 DP 731016, Arthur Street, Coffs Harbour

Author:                        Development Assessment Officer - Senior

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC17/40   JRPP Development Assessment Report 

ATT2  SC17/40   JRPP Attachment A - Plans for JRPP Report

ATT3  SC17/40   JRPP Attachment B - Section 79C Evaluation 

ATT4  SC17/40   JRPP Attachment C - Proposed Conditions  

 

Executive Summary

The purpose of this report is to advise that a development assessment report, prepared by Council, for Development Application 0902/17DA, has been lodged with the Joint Regional Planning Panel (Northern Region). 

The proposed development is for Seniors Housing (120 bed residential care facility and 183 self-contained dwellings, including community centre, landscaping, car parking, community pool, walking trail and other associated works).

The estimated cost of construction is $100 million.  Under State Environmental Planning Policy (State and Regional Development) 2011, developments with a capital investment value of more than $20 million, are required to be determined by the Joint Regional Planning Panel (Northern Region) and not Council.

A copy of the development assessment report that has been provided to the Panel is appended to this report.  It is recommended that the content of this report be noted.

 

Recommendation:

That Council note the report.

 

Report

Description of Item:

The purpose of this report is to advise that Development Application 0902/17DA is scheduled for consideration by the Joint Regional Planning Panel (Northern Region).  This application proposes development of Seniors Housing (120 bed residential care facility and 183 self-contained dwellings, including community centre, landscaping, car parking, community pool, walking trail and other associated works).

Issues:

·    Proposed Development

The proposal is for seniors housing (120 bed residential care facility and 183 self-contained dwellings, including community centre, landscaping, car parking, community pool, walking trail and other associated works).

The development consists of:

-      residential accommodation comprising:

(1)   183 self-contained dwellings, in the form of 21 independent living units (ILU) townhouses and 162 ILU apartments;

(2)   a 120 bed Residential Care Facility (RCF) with associated care and support facilities;

-      car parking:

(1)   205 spaces;

(2)   single garages for each of the ILU townhouses;

(3)   parking spaces for ambulance and community bus;

(4)   service vehicle access and loading dock;

-      landscaping;

-      removal of existing native vegetation;

-      landform modification; and

-      ancillary areas and facilities such as pool and BBQ facilities, community centre, walking trails etc.

·    Joint Regional Planning Panel Determination

Clauses 20 and 21 of State Environmental Planning Policy (State and Regional Development) 2011 specify that Council consent functions are to be exercised by regional panels for developments of a class or description included in Schedule 4A of the Environmental Planning and Assessment Act 1979.  This includes the determination of applications where the capital investment value of the development is more than $20 million.  The development proposed under Development Application 0902/17DA has a capital investment value of $100 million.

·    Process for Development Applications Determined by the Joint Regional Planning Panel

Development applications which are determined by the Joint Regional Planning Panel are lodged with Council in the normal manner.  Staff assess these applications following the normal processes, as required by the Environmental Planning and Assessment Act 1979 and Regulations.

Staff then provide a development assessment report, with recommendations, to the Panel for determination.

·     Assessment Report

The Assessment Report is provided to the Panel Secretariat.  The report is placed on Council's website (via a link) and the Regional Panel website prior to the Regional Panel determining the application.  A copy of the Assessment Report is appended to this report.

Options:

·    The Role of Councillors

A number of operational procedures and fact sheets have been developed by the Joint Regional Planning Panel.  The following information is relevant to Councillors role in applications determined by the Panel.

"An elected council may make a submission on a DA within their LGA that is to be determined by a planning panel up to seven days before the planning panel meeting.

After the assessment report has been forwarded to the secretariat, it may be provided to the elected council to assist in its decision as to whether it will be making a submission to the planning panel.

Councillors who are also panel members have an independent role because they have been nominated by their council as its nominee to the planning panel."

Sustainability Assessment:

•     Environment

The purpose of this report is to advise that Development Application 0902/17DA is scheduled for consideration by the Joint Regional Planning Panel.  Matters relating to environmental impact associated with the proposed development are addressed in the development assessment report appended to this item.

•     Social

The purpose of this report is to advise that Development Application 0902/17DA is scheduled for consideration by the Joint Regional Planning Panel.  Matters relating to social impacts associated with the proposed development are addressed in the development assessment report appended to this item.

•     Civic Leadership

Council staff have undertaken their role in assessment of this application.

•     Economic – Broader Economic Implications

There are no economic implications that will result from Council’s consideration of this matter and adoption of the recommendation.

•     Economic - Delivery Program/Operational Plan Implications

There are no implications for Council’s Delivery Program or adopted Operational Plan.

Risk Analysis:

Risk analysis matters have been considered.  The recommendation is that Council note the content of this report and adoption of this recommendation will not result in any significant risk to Council.

Consultation:

The application was advertised and notified in accordance with the provisions of Council’s Development Control Plan 2015 for a period of 14 days and 107 submissions were received. Of these 101 submissions were in support of the development, with 6 submissions objecting to the development.

The application was referred to the NSW Roads & Maritime Service for advice in relation to the relevant provisions of State Environmental Planning Policy (Infrastructure) 2007. Their advice has been incorporated into the evaluation process.

Related Policy, Precedents and / or Statutory Requirements:

The process for assessment of development applications is a statutory process defined by the Environmental Planning and Assessment Act 1979.  This includes the statutory provisions which determine that the application will be determined by the Joint Regional Planning Panel.  A number of operational procedures, which have been developed by the Joint Regional Planning Panel, specify procedural matters for the Panel and its decisions.

The statutory considerations with respect to assessment of the development application have been addressed in the development assessment report that is appended to this item.

Implementation Date / Priority:

The Joint Regional Planning Panel has advised that this application will be considered on 16 August 2017.

Conclusion:

This report provides some detail of Development Application 0902/17DA and the process of consideration of the application by the Joint Regional Planning Panel.

 


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SC17/41       Draft Coffs Harbour Public Realm Strategy - Resourcing

Author:                        Senior Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC17/41   Draft Coffs Harbour Public Realm Strategy - Scope of Works

ATT2  SC17/41   Extract of 2017-18 Operational Plan - Sustainable Places  

 

Executive Summary

Coffs Harbour City Council’s Open Space Strategy 2010 and Street Tree Masterplan 1999 have both reached their intended expiry date and thus require review and updating.

The Coffs Harbour Public Realm Strategy will update these two documents as part of a more comprehensive Strategy which provides for a broader understanding of open space to include the public realm, not just green spaces but all external spaces available for public use, such as: main streets, streets, forecourts, squares, bicycle and pedestrian links and waterways.

Council has considered two recent reports on this matter and at its Ordinary Meeting of 22 June 2017, made the following resolution:

That Council:

1.   Endorse sections 3.1- 3.4 of the Project Plan;

2.   Review the range of options available for resourcing the project components;

3.   Receive a report detailing the options.

The purpose of this report is to review and present options for resourcing the development of the draft Coffs Harbour Public Realm Strategy in accordance with resolution points 2 and 3.

This report recommends that Council engage a consultant team to complete the scope of works previously approved on 22 June 2017 (Attachment 1).

 

Recommendation:

That Council note the commencement of Part 1 of the Coffs Harbour Public Realm Strategy (Attachment 1) which is being delivered primarily through consultant resourcing.

 

Report

Description of Item:

The public realm comprises both ‘physical’ and ‘social’ elements, where the physical elements of the public realm refers to the series of spaces and settings that support or facilitate public life; and where the social elements of the public realm refer to the interactions, activities and events occurring there.

The Public Realm Strategy, once completed and adopted, will provide the necessary framework for Council to integrate and coordinate various departments and disciplines to assist in the implementation of a coherent public realm for the community.  It will also assist in the identification of relevant Council strategies, policies and plans that impact on public spaces and assist in the delivery and maintenance of the public realm that is captured within these documents.  An integrated approach will allow the effective and efficient delivery of a high quality public realm and its spaces and places for the community, with the ultimate aim of developing a sense of place for Coffs Harbour’s public spaces. The Strategy will also provide for a cohesive and legible public realm to ensure that public spaces within the LGA respond to increasing population and demographic change, and our changing lifestyles.

At its Ordinary Meeting of 11 May 2017, Council considered a report on this matter and made the following resolution:

That Council move that this matter be deferred pending,

1.   Comprehensive briefing for Councillors;

2.   Provision of links to all relevant documents; and

3.   Provision of material clearly displaying graphics.

In response to this resolution, a further report was presented to Council with a revised Project Plan at its Ordinary Meeting of 22 June 2017. The following resolution was made:

          That Council:

1.   Endorse sections 3.1- 3.4 of the Project Plan;

2.   Review the range of options available for resourcing the project components;

3.   Receive a report detailing the options.

This report presents three options for resourcing the development of the draft Coffs Harbour Public Realm Strategy in accordance with this resolution.

Option One

This option relies on the engagement of a consultant team to prepare the Public Realm Strategy in accordance with the Scope of Works (Attachment 1) and as previously reported to Council on 22 June 2017. Project funds for resourcing the preparation of the Strategy through a consultant is shown in the following table:

PUBLIC REALM STRATEGY - PART 1

Item

Totals (inc GST)

Internal costs:

 

Includes printing, advertising, meeting facilities and contingencies and project management

$27,000.00

External costs:

 

Public Realm Strategy – Part 1 : Consultant Team Fees

$70.000.00

Total

$97,000.00

 

PUBLIC REALM STRATEGY - PART 2

Item

Totals (inc GST)

Internal costs:

 

Includes printing, advertising, meeting facilities and contingencies and project management

$28,000.00

External costs:

 

Public Realm Strategy – Part 2: Consultant Team Fees

$81,000.00

Total

$109,000.00

Implications for Council’s adopted Delivery Program Budgets 2017-2021 and 2018/19 Operational Plan associated with this option are discussed in the issues section of this report.

Option Two

This option relies on the engagement of a suitably qualified Planner / Urban Designer to sit within Council’s Local Planning Section to assist with the delivery of the Public Realm Strategy. Project funds for resourcing the preparation of the Strategy through the engagement of a temporary resource is shown in the following table:

 

PUBLIC REALM STRATEGY - PART 1

 

Item

Totals (inc GST)

Internal costs:

 

Includes printing, advertising, meeting facilities and contingencies and project management

$27,000.00

Engagement of contract Planner / Urban Designer (12 months)

$115,351.30

Total

142,351.30

 

 

PUBLIC REALM STRATEGY - PART 2

 

Item

Totals (inc GST)

Internal costs:

 

Includes printing, advertising, meeting facilities and contingencies and project management

$27,000.00

Engagement of contract Planner / Urban Designer (12 months)

$121,838.33

Total

$148,838.33

 

Implications for Council’s adopted Delivery Program Budgets 2017-2021 associated with this option are discussed in the issues section of this report.

Option Three

This option relies on the use of existing resources within Council’s Local Planning Section to deliver the Public Realm Strategy. Project funds for resourcing the preparation of the Strategy through the use of existing resources within Council’s Local Planning Section is shown in the following table:

 

PUBLIC REALM STRATEGY - PART 1

 

Item

Totals (inc GST)

Internal costs:

 

Includes printing, advertising, meeting facilities and contingencies and project management

$27,000.00

Total

$27,000

 

 

PUBLIC REALM STRATEGY - PART 2

 

Item

Totals (inc GST)

Internal costs:

 

Includes printing, advertising, meeting facilities and contingencies and project management

$27,000.00

Total

$27,000

 

Implications for Council’s adopted Delivery Program Budgets 2017-2021 associated with this option are discussed in the issues section of this report.

Issues:

Option One

This option relies on the engagement of a consultant team to prepare the Public Realm Strategy in accordance with the attached scope of works (Attachment 1).

The use of a consultant team to prepare the Strategy is more cost effective than engaging a temporary staff member for the duration of the project. The use of a consultant team can also have associated benefits and cost savings as most consulting firms have a number of in house specialists that can offer complementary expertise required for this project, such as Cartographers, Landscape Architects, Urban Designers, Engineers and Planning professionals.  Further, the expertise offered by the consultant team will be transferred to our existing staff which provides additional benefit.

Council’s adopted 2017/2018 Operational Plan includes $97,000 for the delivery of an Open Space Strategy Review. These funds would enable the engagement of a consultant team to complete Part 1 of the Strategy.

Council’s Delivery Program Budgets 2017-2021 do not, however, include funds for the completion of Part 2 of the Strategy. The methodology for the project as shown in the scope of works (Attachment 1) relies on the completion of both Parts 1 and 2 to deliver the Strategy. Without commitment of additional funds in Council’s Delivery Program Budgets 2017-2021 and the 2018/19 Operational Plan, completion of the Strategy will not be possible under this option.

Option Two

This option relies on the engagement of a suitably qualified Planner / Urban Designer to sit within Council’s Local Planning Section to assist with the delivery of the Public Realm Strategy.

The benefit of this option is that this would provide for an additional resource within the organisation for two years, and additional skilling up of existing staff by way of collaborative learnings.

As discussed above, this option requires significantly more funds than the engagement of an external consultant team. This option would also rely on the use of existing resources within Council’s Local Planning Section for certain aspects of the project such as landscaping and engineering. This would impact on Council’s 2017/2018 Operational Plan as this contains a significantly high number of projects which has the Local Planning Section currently operating at capacity.

During the consideration of this option, the use of existing internal resources from within other sections of Council has also been taken into consideration. Under the current operating model, strategic planning for open spaces and street trees has been transferred to Council’s Local Planning Section and resources do not exist for this function in other sections.

As discussed above, Council’s adopted 2017/2018 Operational Plan includes $97,000 for the delivery of an Open Space Strategy Review. These funds would be insufficient to enable the engagement of a Planner / Urban Designer to complete Parts 1 and Part 2 of the Strategy.

In this regard, without commitment of additional funds in Council’s Delivery Program Budgets 2017-2021, completion of the Strategy would not be possible under this option.

Option Three

This option relies on the use of existing resources within Council’s Local Planning Section to deliver the Public Realm Strategy.

Whilst the technical expertise exists within Council’s Local Planning Section to deliver the Public Realm Strategy, the current Operational Plan contains a significantly high number of projects which has this Section currently operating at capacity. Under the current operating model, strategic planning for open spaces and street trees has been transferred to Council’s Local Planning Section and resources do not exist for this function in other sections.

Given that Council’s adopted 2017/2018 Operational Plan includes $97,000 for the delivery of an Open Space Strategy Review, sufficient funds exist to enable the completion of the Strategy under this option. It should however be noted that reprioritisation of existing projects would need to be undertaken to free up resources to complete this project. The existing projects are listed in the extract from Sustainable Places for the 2017/2018 Operational Plan (Attachment 2).  This option would therefore result in a significant delay in the completion of these existing projects within the Operational Plan.

Options:

Option 1 – Engagement of Consultant Team

Engage a consultant team to prepare Part 1 of the Public Realm Strategy in accordance with the Scope of Works (Attachment 1) and support the allocation of sufficient funds, subject to the budget process, in the Delivery Program Budgets 2017-2021 and Operational Plan 2018/19. This will enable the engagement of a consultant team to prepare Part 2 of the Public Realm Strategy.

Option 2 – Engagement of Temporary Resource

Allocate sufficient funds in the 2017/2018 Operational Plan and Delivery Program Budgets 2017-2021 to enable the engagement of a temporary resource within Council’s Local Planning Section to deliver the Public Realm Strategy in accordance with the Scope of Works (Attachment 1).

Option 3 – Utilisation of Local Planning Section & Reprioritisation of Projects

Enable the delivery of the Public Realm Strategy in-house by Council’s Local Planning Section in accordance with the Scope of Works (Attachment 1) by reprioritising and delaying existing projects within the Operational Plan being carried out by Council’s Local Planning Section.

Option 1 is the preferred option as it enables completion of existing projects carried by Council’s Local Planning Section, whilst moving forward with the preparation of a draft Public Realm Strategy.

Sustainability Assessment:

•     Environment

Environmental factors will be considered in the development of a draft Public Realm Strategy. Part 1 of the Public Realm Strategy will include the identification of the ‘types’ of spaces within the Coffs Harbour LGA, such as environmental spaces, green links (significant vegetation links), blue links (waterways) and parks and reserves and will also identify key relevant strategies which apply to these types of spaces and the associated management outcomes of for these spaces. Part 2 of the Strategy will provide for further analysis of such spaces and community consultation to ensure that Council’s maintenance of such spaces accords with the community’s vision and needs, and to ensure that the values of these spaces are recognised in the ongoing maintenance and use of such spaces.

•     Social

The development of a Public Realm Strategy for the Coffs Harbour LGA will ensure that the broad strategic goals of both Council and the Community relating to the public realm are realised. In this regard, the Project Plan for the preparation of Part 1 of the Strategy incorporates the consideration of the outcomes of the MyCoffs project to ensure that the community’s current vision for the public realm is captured. Extensive stakeholder consultation and engagement will also occur in the preparation of Part 2 of the Strategy as part of the detailed analysis of places around the LGA.

•     Civic Leadership

A Public Realm Strategy for the Coffs Harbour LGA will significantly improve the quality of the public realm for the community. Utilisation of the outcomes from the MyCoffs project as part of the preparation of Part 1 of the Strategy will ensure that public realm improvements are based on the community’s vision and needs for the various distinctive places which make up the LGA.

•     Economic – Broader Economic Implications

The Public Realm Strategy will provide the necessary framework for Council to integrate and coordinate various departments and disciplines within the organisation which relate to the public realm. An integrated approach will provide for a much more effective and efficient delivery of high quality public realm outcomes.

•     Economic - Delivery Program/Operational Plan Implications

As discussed previously in the issues sections of this report, resourcing Option One has implications for Council’s 2017-2021 Delivery Program and 2018/19 Operational Plan. Whilst resourcing Option Two has implications for Council’s 2017/2018 Operational Plan and 2017-2021 Delivery Program. Resourcing Option Three has implications for the delivery of existing projects in the Operational Plan.

A copy of an extract from the current Operational Plan which identifies the Sustainable Places deliverables is listed as Attachment 2.

Risk Analysis:

A draft Public Realm Strategy will be placed on public exhibition prior to its final adoption by Council, thereby providing opportunity for stakeholder and community engagement and thus reducing Council’s risk. Detailed analysis and significant stakeholder engagement will be undertaken as part of the preparation of Part 2 of the Public Realm Strategy to further minimise Council’s risk.

Consultation:

As mentioned in previous reports to Council on this matter, extensive community engagement undertaken as part of the MyCoffs Project and Urban Lands Project has identified an overwhelming desire from the community for high quality streetscapes and public spaces; an integrated network of cycleways and footpaths; design excellence in planning controls; and planning controls which are reflective of the community’s needs relative to each specific neighbourhood / place.

Pending resolution of resourcing for the delivery of the draft Public Realm Strategy a community engagement strategy will be prepared and rolled out as part of the project.

Related Policy, Precedents and / or Statutory Requirements:

There are no statutory requirements in relation to preparing a Public Realm Strategy, apart from legislative requirements associated with the management of certain land tenures under the Local Government Act 1993, Crown Lands Act 1989 and National Parks and Wildlife Act 1974.

Once completed, the design criteria and design outcomes will inform the preparation of ‘Place Manuals’ in conjunction with the actions contained within Council’s draft Residential Strategy currently under preparation. The Place Manuals will then inform future amendments to Council’s statutory planning framework and the preparation or review of other relevant plans and strategies such as Council’s:

-      Sports Facilities Plan;

-      Cultural Strategic Plan;

-      Masterplans and Plans of Management;

-      Companion Animals Management Plan;

-      Public Art Strategy;

-      Integrated Transport Plan;

-      Engineering Drawings;

-      Developer Contributions Plans;

-      Detail Design Plans;

-      Development Specifications; and

-      other relevant Council policies and guidelines.

Implementation Date / Priority:

Under resourcing Option One, the engagement of a consultant team to deliver Part 1 of the project can commence immediately. Finalisation of the draft Public Realm Strategy cannot however occur under this option until sufficient funds are allocated in Council’s Delivery Program Budgets 2017-2021 and 2018/19 Operational Plan to deliver Part 2 of the project.

Under resourcing Option Two, engagement of an internal resource to deliver the project cannot occur until sufficient funds are allocated to the project for both Parts 1 and 2.

Under resourcing Option Three, delivery of the project cannot commence until a full review and reallocation of priorities for existing projects carried by Council’s Sustainable Places Group is undertaken by Council.

Conclusion:

The final adopted Public Realm Strategy will provide the necessary framework for Council to integrate and coordinate various departments and disciplines within the organisation that affect the public realm. This integrated approach will provide for a much more effective and efficient delivery of a high quality public realm in accordance with Council’s resources and the community’s vision and needs.

Resourcing Option One (with additional funds allocated for Part 2 of the project) would enable delivery of a Public Realm Strategy.

 


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SC17/42       Korora - West Sapphire - Moonee Large Lot Residential Investigation Area: Presentation of a Joint Report

Author:                        Planner / Urban Designer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.1 Liveable neighbourhoods with a defined identity

Attachments:              ATT1  SC17/42   KWSM Large Lot Residential Area Joint Report - Coffs Harbour City Council and Planners North  

 

Executive Summary

The purpose of this report is to present to Council a Joint Report (Attachment 1) concerning the Korora - West Sapphire – Moonee (KWSM) Large Lot Residential Investigation Area, which was requested by Council at its meeting of 23 March 2017.

The Joint Report was prepared with a view to identify and discuss the points of agreement and disagreement between both parties, and to describe a means for the orderly release of large lot residential development (subdivision) within the Investigation Area. The Joint Report has addressed these matters.

The Joint Report was prepared by Council staff and Planners North (consultants acting for landowner representatives).

 

Recommendation:

That Council acknowledges the recommended framework for the release of large lot residential development as described in the Joint Report – Coffs Harbour City Council and Planners North, Korora - West Sapphire -Moonee - Large Lot Residential Investigation Area (Attachment 1).

 

Report

Description of Item:

At its meeting of 23 March 2017, Council considered a report which presented the findings of the Korora – West Sapphire – Moonee Large Lot Residential Investigation Area: Environmental Studies March 2017 regarding appropriate future zones within the Korora – West Sapphire – Moonee (KWSM) Investigation Area.

At this meeting, Council resolved the following:

1.   Note the findings of the Korora West Sapphire Moonee Large Lot Residential Investigation Area: Environmental Studies March 2017 (Attachment 1), in respect to the Maccues Road, Wakelands Road/Fairview Road/Sugarmill Road, and Gaudrons Road/The Mountain Way precincts undertake a partial review of Coffs LEP 2013 and any relevant Development Control Plans as a matter of urgency with a view to possible inclusion of detached dual occupancies in the land use table in the RU2 Rural Landscape Zone under the list of uses that are permissible with consent.

2.   Immediately make the studies undertaken available to landowners free of charge, to utilize if they elect to submit a planning proposal as individual landholders, or on a precinct basis.

3.   Staff meet with the Planner representing owners in the WEST SAPPHIRE-MOONEE LARGE LOT RESIDENTIAL INVESTIGATION AREA and prepare a joint report clearly stating the matters they agree and articulating upon any elements of disagreement. With points of disagreement, the report to give concise reasons for any disagreement. If the authors can agree on a recommended suitable framework for the orderly release of large lot residential development, that framework is to be set out in the joint report.

This report is in response to Point 3 of the 23 March 2017 resolution, relating to the West Sapphire and Moonee parts of the overall KWSM Large Lot Residential Investigation Area.

Precincts 3 (Maccues Road), 4 (Wakelands Road) and 5 (Gaudrons Road/The Mountain Way) adopted for the Investigation Area, and the subject of this resolution point 3, are located as shown in Figure 1.

Figure 1:    West Sapphire – Moonee precincts of the Korora – West Sapphire – Moonee

                   Large Lot Residential Investigation Area

 

Council has prepared a Joint Report in conjunction with Planners North (the planning consultant representing landowners) which is provided as Attachment 1 to this report.

Issues:

As set out in the attached report, both parties are in general agreement concerning the following key points:

·    The precincts as defined in the context of Council’s Local Growth Management Strategy - Rural Residential Component 2009 (LGMS).

·    Each of the three precincts contains some land which is environmentally suitable to large lot residential development.

·    Application of Council’s requirement to upgrade roads to AUSPEC standards for large lot residential roads.

·    The financial responsibility of providing infrastructure is to be met by the applicant, not by Council.

The key point of discussion has centred around the strategic timing of the land release, based on “user pays” principles. Council contends that because the lands are economically unviable for rezoning due to projected infrastructure costs associated with road upgrades and excessive Section 94 contributions, and because there is already a 10 year land supply of large lot residential lands (made available by the Bonville release), that there is no land supply reason to release the land now.

The consultant argues that Council’s LGMS anticipated the release of land in the KWSM Investigation Area by around 2019 and makes a case that it is difficult to adopt a “one size fits all” approach to land release in the study area. He further states that a pathway should be provided to allow for individual landowners, or groups of landowners, to apply for site specific Planning Proposals, on a self-funded basis.

This issue is discussed in greater detail in the Joint Report (Attachment 1). Based on adoption of a “user pays” principle, Council does not object to the proposed framework, outlined in Attachment 1.

The Joint Report provides a framework for the release of large lot residential landstocks within the study area, that allows for individual landowners, or groups of landowners, to apply for site specific Planning Proposals funded by the applicant. The framework is outlined in Attachment 1.

Utilising this framework, lodgement of Planning Proposals could be undertaken on an individual or ‘multiple lot’ basis, where a group of landholders lodge a Planning Proposal which applies to more than one allotment (usually adjoining allotments). Construction of roads is completed by the applicant to Council’s AUSPEC standards, without the capture of Section 94 funds to pay for the development.

Options:

Council has several options available in relation to this report, including:

1.   Council acknowledges the framework within the Joint Report (Attachment 1).

Comment: The contents of the Joint Report confirm that Council and Planners North are in agreement with the fundamental procedures for lodging externally funded Planning Proposals within the Korora - West Sapphire – Moonee Large Lot Residential Investigation Area. If Council confirms its endorsement of this approach, applicants may submit Planning Proposals, which do not carry a financial risk to Council.

2.   Council investigate alternative means of addressing the economic feasibility of large lot residential development within the Korora - West Sapphire – Moonee Large Lot Residential Investigation Area.

Comment: It has been established by previous planning investigations that there is no alternative means by which development may proceed without exposing Council to financial risk.

Option 1 is considered to be the most appropriate course of action, as per the recommendation of this report.

Sustainability Assessment:

•     Environment

The contents of the Joint Report (Attachment 1) have no detrimental impacts upon environmental sustainability, and aims to achieve planning outcomes which are environmentally sustainable.

•     Social

The contents of the Joint Report (Attachment 1) have no detrimental impacts upon social sustainability.

•     Civic Leadership

Civic leadership is demonstrated in this report by addressing the following themes and indicators described in Council’s ‘My Coffs’ Community Strategic Plan (adopted 2017):

-      C1.2: We undertake development that is environmentally, socially and economically responsible.

-      C2.1: We protect the diversity of our natural environment.

-      D1.2: We undertake effective engagement and are informed.

•     Economic – Broader Economic Implications

The contents of this Council Report and the Joint Planning Report (Attachment 1) have no broader economic implications to Council, as the recommended means for applicants to lodge Planning Proposals and provide infrastructure upgrades requires external funding.

•     Economic - Delivery Program/Operational Plan Implications

The contents of this Council Report and the Joint Planning Report (Attachment 1) have no implications to Council’s Delivery Program or Operational Plan.

Risk Analysis:

Privately funded Planning Proposals and subsequent funding of any required infrastructure upgrades will be the responsibility of the landowner/applicant. Funding of any construction and maintenance of any upgrades to private Rights-of-Carriageway (eg The Mountain Way) will also be the responsibility of landholders who benefit from access via the Right-of-Carriageway. Therefore there will be no financial risk to Council should applicants wish to proceed with initiating Planning Proposals.

Consultation:

Council staff and Planners North (acting on behalf of landowners) have consulted regularly in the course of the preparation of the Joint Report, which is also publicly available for viewing (as Attachment 1 to this report). There is no requirement to undertake a formal public exhibition of the Joint Report.

Related Policy, Precedents and / or Statutory Requirements:

The following policies and statutory instruments are relevant to this report, and have been considered during the preparation of the Joint Report:

·  Coffs Harbour Local Environmental Plan 2013;

·  Local Growth Management Strategy - Rural Residential Component 2009;

·  North Coast Regional Plan 2036;

·  Environmental Planning and Assessment Act 1979 and Regulations; and

·  ’My Coffs’ Community Strategic Plan (2017).

Implementation Date / Priority:

It is agreed by Council and Planners North that landowners/applicants are able to lodge a privately funded Planning Proposal (on an individual or precinct basis) at a time of their choosing. It is not possible to place a definitive date for implementation, as the timing to administer a privately initiated Planning Proposal depends upon when the Planning Proposal is lodged with Council and the timeframe nominated in any Gateway Determinations issued by NSW Planning and Environment.

Conclusion:

The contents of the Joint Report confirm that Council and Planners North are in agreement with the fundamental procedures for lodging externally funded Planning Proposals within the Korora - West Sapphire – Moonee Large Lot Residential Investigation Area. Accordingly, applicants may submit such Planning Proposals, which do not carry a financial risk to Council.

 


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SC17/43       Coffs Harbour Significant Tree Register and Coffs Harbour Significant Tree Policy

Author:                        Senior Biodiversity Officer

Authoriser:                  Director Sustainable Communities

MyCoffs:                      C.2 A natural environment sustained for the future

Attachments:              ATT1  SC17/43   Significant Tree Register

ATT2  SC17/43   Significant Tree Policy

ATT3  SC17/43   LGA Map of Significant Trees

ATT4  SC17/43   Summary of Submissions

ATT5  SC17/43   CONFIDENTIAL          Complete Submissions

Confidential in accordance with Section 10A(2)(a) of the Local Government Act as it contains personnel matters concerning particular individuals (other than Councillors).  

 

Executive Summary

The objective of this report is to seek Council’s adoption of the Coffs Harbour Significant Tree Register (Attachment 1) and Coffs Harbour City Council Significant Tree Policy (Attachment 2).

The report provides the background to the Coffs Harbour Significant Tree Register, the implications, how it will be implemented and the results from the exhibition.

 

Recommendation:

That Council:

1.       Adopt the Coffs Harbour Significant Tree Register (Attachment 1) and Coffs Harbour City Council Significant Tree Policy (Attachment 2).

2.       Inform parties who made submissions to the exhibition of the draft Coffs Harbour Significant Tree Register and draft Coffs Harbour City Council Significant Tree Policy, of Council’s resolution.

3.       Note that amendments to the Coffs Harbour Development Control Plan 2015 will be the subject of a separate report to Council to facilitate the implementation of the Coffs Harbour Significant Tree Register.

 

Report

Description of Item:

The draft Coffs Harbour Significant Tree Register and draft Coffs Harbour City Council Significant Tree Policy were reported to Council on 25 May 2017. At that meeting, it was resolved that Council:

1.       Adopt in principle the draft Coffs Harbour Significant Tree Register (Attachment 1) and draft Coffs Harbour City Council Significant Tree Policy (Attachment 2) and place them on exhibition for a period of 28 days seeking feedback to enable Council’s final determination on this matter.

2.       Note that amendments to the Coffs Harbour Development Control Plan 2015 will be the subject of a separate report to Council to facilitate the implementation of the final Coffs Harbour Significant Tree Register.

This report brings the Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy back to Council for adoption following the public exhibition, in accordance with resolution point one.

Trees are an important part of the natural and cultural landscape of Coffs Harbour. They greatly contribute to the area’s sense of place, heritage and character, and play an important part in both the region’s past and future.  The Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy has been developed to recognise and record trees of special importance, in order to create awareness of their contribution to the aesthetic, cultural and historic values of the local area and to improve their management.

This project is part of Council’s Biodiversity Action Strategy as adopted by Council in August 2012 and amended in November 2015. The Biodiversity Action Strategy includes the action ‘to identify individual significant trees in the landscape that have either high ecological, aesthetic or cultural value’. Establishing the Coffs Harbour Significant Tree Register completes this action.

The methodology for significant tree assessment is well developed in Australia and most registers rely upon criteria developed by the National Trust of Australia. The Coffs Harbour Significant Tree Register uses the National Trust of Australia criteria with some minor modification to accommodate for local requirements. The significance categories in the Coffs Harbour Significant Tree Register are outlined in the Coffs Harbour City Council Significant Tree Policy (Attachment 2).

Candidate trees were identified by the community following an advertising campaign, by council staff, or by consultants who were engaged to identify candidate trees and evaluate all candidate trees against set criteria. A total of 519 trees and 12 remnant patches of vegetation were initially identified at 115 sites through the Local Government Area.  155 trees were removed in the preliminary phase as they were either assessed as not significant or were located on privately owned rural land which is outside Council’s area of authority.  Vegetation in rural zoned land (RU2 Rural Landscape zone under the provisions of Coffs Harbour Local Environmental Plan (LEP) 2013) is administered by the Local Land Services under the Local Land Services Act 2016.

Following the initial evaluation, each owner of land containing a candidate tree was then individually consulted via letter and a follow up phone call, to determine the owner’s wishes regarding the listing of the tree. Similar to Council’s approach to listing heritage items under Schedule 5 Environmental Heritage of Coffs Harbour LEP 2013, if the owner of the tree did not want the tree listed it was removed from the Coffs Harbour Significant Tree Register.

Owners of private listed trees were also contacted again through the exhibition phase to check the owner’s wishes regarding the listing of the tree. No owners of private trees requested that trees be removed during the final exhibition phase.

Trees on public land were also assessed for their location respective to infrastructure such as water and sewer structures.  Trees that were determined as being a high risk to infrastructure were removed from the Coffs Harbour Significant Tree Register. The final list of trees on the Coffs Harbour Significant Tree Register (217 in total) can be seen at Attachment 1 and are mapped in Attachment 3.

Council will administer the Coffs Harbour Significant Tree Register by the Coffs Harbour City Council Significant Tree Policy (Attachment 2) which refers to the State Environmental Planning Policy (Vegetation) and Part E Environmental Controls, of the Coffs Harbour Development Control Plan (DCP) 2015.  The DCP will require amendments to facilitate the implementation of the final Coffs Harbour Significant Tree Register and will be the subject of a separate report to Council that incorporates amendments on a range of topics.  The amendments to the DCP will require exhibition and adoption by Council and the Coffs Harbour Significant Tree Register will not be implemented until the revised DCP is adopted by Council.

The primary function of the Coffs Harbour Significant Tree Register is to prevent the unauthorised removal, lopping, topping, damage or wilful destruction of any listed significant tree(s) without the written consent of Council.  Any listed tree will also be recorded on the planning certificate issued under Section 149 of the Environmental Planning and Assessment Act 1979.

Nominations to add or delete a tree from the Coffs Harbour Significant Tree Register may be made at any time and a procedure will guide staff on the implementation of the Coffs Harbour City Council Significant Tree Policy.  All future changes to the Coffs Harbour Significant Tree Register, either additions or deletions, will be reviewed by the Significant Tree Committee (comprising relevant staff from across Council), and will require a resolution of Council.

Issues:

Significant trees are iconic and have intergenerational value. Through the Coffs Harbour Significant Tree Register, Council intends to compile information on each listed tree to better conserve and manage significant trees in the landscape.

Listing a tree on the Coffs Harbour Significant Tree Register does put additional controls on the tree with retention of the tree being favoured above removal.  In the case where the tree is approved for removal, compensatory requirements will be required. These will be detailed in the DCP (via a future report to Council).

All owners of trees on private property were consulted through the preliminary phase and exhibition phase, with trees removed from the Coffs Harbour Significant Tree Register where the owner was not in favour of the listing. No owners of private trees requested that trees be removed during the final exhibition phase. Future listings will also require owner’s consent.

Where a tree on public land is listed on the Coffs Harbour Significant Tree Register, such as in a road reserve, works affecting the tree may be required to be modified to reduce the impacts on the tree due to retention of the tree being favoured above removal.

Options:

Council has several options to progress this matter:

1.   Adopt the recommendation that seeks to endorse the Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy.

2.   Reject the recommendation and modify the documents.

3.   Reject the recommendation and not proceed with a Coffs Harbour Significant Tree Register.

Option 1 is recommended in this report.

Sustainability Assessment:

•     Environment

The Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy will complement existing strategies and plans designed for the protection of the environment and local amenity.  Trees alter the environment in which we live by moderating climate, improving air quality, conserving water and providing habitat for wildlife.

•     Social

In many cases trees contribute to a ‘sense of place’ as is recognised by the significance categories of Landscape Context and Aesthetic Value.  Collectively, trees add beauty to our urban landscapes by softening the harsh lines of buildings, complementing architecture, screening unsightly views and providing privacy and a sense of security and place.

•     Civic Leadership

Local Government has an essential role to play in managing and planning for biodiversity and amenity on both public and private land.  The Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy will assist Council to deliver in these areas.

•     Economic – Broader Economic Implications

Individual trees and shrubs have value, with studies showing that trees in metropolitan areas contribute positively to property value.  Trees do require maintenance, with the long-term goal of tree management being sustainability and the maintenance of ecological, social and economic functions for the duration of a tree’s useful life.

•     Economic - Delivery Program/Operational Plan Implications

While there are no immediate impacts to the Operational Plan it is conceivable that infrastructure works affecting Significant Trees on public lands may be more costly due to the need to protect against damage to a listed tree.

Risk Analysis:

There are no immediate risks to Council adopting the Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy.  All owners of significant trees were contacted through the exhibition phase to ensure they were in favour of the listing. No owners requested that the listing be removed.

Consultation:

Direct consultation was undertaken with all owners of trees identified for listing on private property, both during the preliminary and final exhibition phase. Trees were removed from the register where the owner was not in favour of the listing. 

Managers of affected public land were consulted in relation to the location of the tree respective to infrastructure such as water and sewer structures.  Trees that were determined as being a high risk to infrastructure were removed from the Coffs Harbour Significant Tree Register.  Consultation has also been undertaken with sections of Council affected by the Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy.

The draft Coffs Harbour Significant Tree Register and draft Coffs Harbour City Council Significant Tree Policy were placed on public exhibition for the period from 7 June 2017 to 5 July 2017. Council received a total of two submissions during this period. In summary, the submissions outlined the following matters:

-      Request to add a number of ecologically sensitive trees to the register (submission 1).

-      A query regarding the correct address of one of the sites (submission 2).

A comprehensive summary of the two submissions is provided in Attachment 4. Attachment 5 (Confidential) provides each of the submissions in full. No owners of private trees requested that trees be removed during the final exhibition phase. It is considered that all issues raised in the submissions have been addressed.

The only amendment made to the Policy is to update state legislation amended through the biodiversity reforms commencing in late August 2017 and to update references to objectives in the adopted MyCoffs Community Strategic Plan.

Related Policy, Precedents and / or Statutory Requirements:

Significant Tree Registers are a common practice throughout NSW.  The identification of significant trees is included as an action in Council’s adopted Biodiversity Action Strategy.

Implementation Date / Priority:                                                                    

The Coffs Harbour Significant Tree Register and Coffs Harbour City Council Significant Tree Policy will come into effect following amendments to the DCP (which will be reported to a future meeting of Council).

Conclusion:

This report has provided Council with an overview of the Coffs Harbour Significant Tree Register (Attachment 1) and Coffs Harbour City Council Significant Tree Policy (Attachment 2) which are recommended for adoption.

 


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SI17/21         Contract No. RFT-836-TO - City Square Refurbishment

Author:                        Group Leader Strategic Asset Management

Authoriser:                  Group Leader Strategic Asset Management

MyCoffs:                      A.1 A vibrant and inclusive place

Attachments:              ATT1  SI17/21     CONFIDENTIAL          Tender Assessment Contract No. RFT-836-TO City Square Refurbishment

Confidential in accordance with Section 10A(2)(d)(i),(d)(ii) of the Local Government Act as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it, and information that would, if disclosed, confer a commercial advantage on a competitor of the council.  

 

Executive Summary

As part of the City Centre Masterplan works Council is to undertake the refurbishment of the CBD City Square.

 

The refurbishment includes new awning structures, a regraded pavement to allow overland stormwater flow, all new paving and landscaping, Park Avenue Lane reconstruction and sundry seating and street furniture.

 

The facilities were to be constructed under a design and construct contract arrangement with a suitable contractor supported by direct contract and project management input by Council.  Public tenders for the construction of the new facilities were recently called and responses have been assessed. This report recommends Council adopt the recommendation in the attached confidential report.

 

 

Recommendation:

That Council considers tenders received for the City Square Rehabilitation, Contract No. RFT-836-TO, and adopt the motion as detailed in the confidential attachment to this Report.

 

Report

Description of Item:

At their meeting of 18 May 2017, the City Centre Maserplan Committee recommended to Council that public tenders for the City Square Upgrade works be called.  The recommendation was contrary to reservations expressed by staff that there was a risk that the Contract, if it was let, could not be completed in time available before major events and Christmas trading peak intervened.

 

Open tenders were called for a Lump Sum contract in local and capital city newspapers and via Council’s electronic Tenderlink portal. The deadline for submission of tenders was 3.30pm on Tuesday, 4th July 2017.

 

Tenders were evaluated on the following criteria:

·        Tender price and value for money

·        Relevant Experience and references

·        Construction Method and Construction Program

·        Quality and Health & Safety Management Systems

 

Two tenders were received from the following companies:

1.   AJ Pipelines Construction Pty Ltd.

2.   Burnett Civil Pty Ltd.

Issues:

Refer confidential tender report.

Options:

The options available to Council under the Local Government Act with respect to this report are to:

1.       Adopt the recommendation provided to Council found within the Confidential Attachment, allowing progression of the works. This will have the effect of deferring the primary component of the intended works until February 2018.

2.       Amend the recommendation.  This would pose significant contractual issues and other risks.

Sustainability Assessment:

•        Environment

The tendered works will not receive a Part 5 environmental approval until designs are finalised however a draft approval has been prepared which foreshadows that no significant impacts will arise.

•        Social

Ongoing Consultation with adjoining businesses and the City Centre Committee has occurred and the terms of the contract require the contractor to maintain access to adjoining businesses and the public at all times during the construction phase.  The exception to this is the two kiosk operators who have provision in their leases to be closed for a period of time to facilitate construction around the kiosks.

•        Civic Leadership

Coffs Harbour City Council through its MyCoffs Community Strategic Plan has identified the following Key Vision Outcome:

We will have a vibrant and inclusive place.

 

This project forms part of the revitalisation of the City Centre.

•        Economic – Broader Economic Implications

As per the Key Vision above this project is expected to attract more people to the City Centre resulting in attracting increased retail options.

•        Economic - Delivery Program/Operational Plan Implications

The funding of this project has been drawn from the combined sources of Council’s annual drainage budget and City Centre Special Rate fund.

Risk Analysis:

The works as tendered were considered to have the following high risk areas:

-    contract latent conditions

-    completion on time

-    reputation.

Consultation:

Relevant internal consultation was undertaken regarding construction timeframes submitted by tenderers. Confidentiality is required during the tender process.

 

The City Centre Masterplan Committee have been consulted through the development of this project.

Related Policy, Precedents and / or Statutory Requirements:

Tendering procedures were carried out in accordance with Council’s Policy.  Council’s Tender Value Selection System was not applied during the tender review process as discussed in the attached confidential report.

 

The calling, receiving of tenders was carried out in accordance with Part 7 Tendering of the Local Government (General) Regulations 2005.

Implementation Date / Priority:

Recommendation actions can be commenced immediately.

Conclusion:

Timely approval of the recommendation for this tender will enable Council to proceed with alternative delivery methods suggested in the confidential attachment.