Ordinary Council Meeting Minutes                                                         27 July 2017

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MINUTES

coffs harbour CITY cOUNCIL
Ordinary Council Meeting
Council Administration Building

Cnr Coff and Castle Streets, Coffs Harbour
ON
Thursday, 27 July 2017 AT 5.00pm

 

PRESENT:              Cr Denise Knight, Cr Michael Adendorff, Cr Paul Amos, Cr John Arkan, Cr Cr Keith Rhoades, Cr Jan Strom, Cr Tegan Swan, Cr Sally Townley

STAFF:                    General Manager, Director Sustainable Infrastructure, Director Sustainable Communities, Director Business Services and Executive Assistant

 

Leave of Absence  Cr Cecato

Opening of Ordinary Meeting

The meeting commenced at 5.00pm with the Mayor, Cr D Knight in the chair.

Acknowledgement of Country

We respectfully acknowledge the Gumbaynggirr Country and the Gumbaynggirr Aboriginal peoples who are traditional custodians of the land on which we meet and their Elders both past and present.

Statement in relation to Recording of Meetings

The Mayor reminded the Chamber that the meeting was to be recorded and live audio streamed, and that no other recordings of the meeting would be permitted.

Disclosure of Interest

Councillor

Items

Type of Interest

Cr Tegan Swan

SC17/37 DA85/17 Community Facility (Surf Life Saving Club and Café), Subdivision (Realignment of lease lot boundaries) and Demolition (Marine Rescue Building), 87 Beach Street, Woolgoolga

Non-Pecuniary - Less Than Significant Conflict as Cr Swan has family relationships and interest associated in surf club and fishing club of a non-pecuniary nature.

Cr John Arkan

SC17/37 DA85/17 Community Facility (Surf Life Saving Club and Café), Subdivision (Realignment of lease lot boundaries) and Demolition (Marine Rescue Building), 87 Beach Street, Woolgoolga

Non-Pecuniary - Less Than Significant Conflict as wife runs a business on the beach reserve.

Apologies

2017/156

Resolved (Cr Keith Rhoades / Cr Tegan Swan)

That leave of absence as requested from Councillor Cecato be approved.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Public Addresses

Time

Speaker

Item

5.00 pm

Emma Broomfield

Against:  Report SC17/37 - DA85/17 Community Facility (Surf Life Saving Club and Café), Subdivision (Realignment of lease lot boundaries) and Demolition (Marine Rescue Building), 87 Beach Street, Woolgoolga

5.05 pm

Patrick Mullan

For:  Report SC17/37 - DA85/17 Community Facility (Surf Life Saving Club and Café), Subdivision (Realignment of lease lot boundaries) and Demolition (Marine Rescue Building), 87 Beach Street, Woolgoolga

5.10 pm

Jack O’Donohue

Woolgoolga Deep Sea Fishing Club

Against:  Report SC17/37 - DA85/17 Community Facility (Surf Life Saving Club and Café), Subdivision (Realignment of lease lot boundaries) and Demolition (Marine Rescue Building), 87 Beach Street, Woolgoolga

5.15 pm

Les Pepper

Woolgoolga Surf Life Saving Club

For:  Report SC17/37 - DA85/17 Community Facility (Surf Life Saving Club and Café), Subdivision (Realignment of lease lot boundaries) and Demolition (Marine Rescue Building), 87 Beach Street, Woolgoolga

 

Public forum

No public forum.

 

Mayoral Actions Under Delegated Authority

No actions under delegated authority

 

Confirmation of Minutes

2017/157

Resolved (Cr John Arkan / Cr Jan Strom)

That the minutes of the Ordinary Meeting held on 13 July 2017 be confirmed.

The Motion on being put to the meeting was carried unanimously.

Carried

 

Directorate Reports - Sustainable COMMUNITIES

 

SC17/37          Development Application - 0085/17DA - Community Facility (Surf Life Saving Club and Cafe), Subdivision (Realignment of Lease Lot Boundaries) and Demolition (Marine Rescue Building), Lot 265 and 266 DP 1101355, 87 Beach Street, Woolgoolga

 

Executive Summary

This report provides an assessment of Development Application 0085/17 for a new surf life saving club within the south east corner of the Woolgoolga Beach Reserve, described as Lot 265 and Lot 266 DP 1101355, 87 Beach Street, Woolgoolga. The application also proposes the demolition of the existing marine rescue building to allow for the new surf club and realignment of the existing lease lot to cater for the amended building footprint.

The development incorporates a variation to the height standard specified in clause 4.3 – Height of Buildings – of Coffs Harbour Local Environmental Plan 2013.

The application was advertised and notified to adjoining land owners. In total 236 submissions were received. Seven submissions were made in respect to the original proposal and 229 in relation to the amended proposal. The breakdown of the total consists of 58 submissions of support, 175 of objection and three of general comment.

At its meeting of 22 August 2013, Council adopted Development Applications – Consideration by Council – Policy which outlined:

       That development applications for approval involving substantial aspects of the following elements be referred to Council for determination:

-      Significant public interest and community input;

-      Substantial non-compliance with relevant strategic controls;

-      Significant land use;

-      Major environmental issue(s).

A number of public submissions were received in response to notification of the application. Accordingly, this matter is reported to Council for determination due to significant public interest and community input.

The application is also reported to Council for determination in accordance with Department of Planning Circular PS 08-014 which specifies that all development applications which propose a variation greater than 10% to a development standard must be determined by full Council.

2017/158

Resolved (Cr Sally Townley / Cr Keith Rhoades)

That Council:

1.         Support the request to vary a development standard made pursuant to Clause 4.6 of Coffs Harbour Local Environmental Plan 2013 for the variation to the height of buildings standard under Clause 4.3 of Coffs Harbour Local Environmental Plan 2013 in this particular case.

2.         Approve Development Application No. 0085/17 for community facility (surf lifesaving club and café), subdivision (realignment of lease lot boundaries) and demolition (marine rescue building), Lot 265 and Lot 266 DP 1101355, 87 Beach Street Woolgoolga, subject to the conditions provided in attachment 3.

3.         Advise persons who made a submission on Development Application No. 0085/17 of Council’s decision.

For:         Crs Knight, Adendorff, Amos, Rhoades, Strom, Swan and Townley

Against:  Cr Arkan

Carried

 

 

SUPPLEMENTARY Motion

2017/159

Resolved (Cr Denise Knight / Cr Keith Rhoades)

1.         Should the State Member for Coffs Harbour be able to secure the necessary funding to relocate the stormwater drains at the Woolgoolga Beach Reserve that are impacting the location of the new surf club house and any other associated fees and costs, within 3 weeks to enable an alternate solution for the siting of the Woolgoolga Surf Life Saving Club and Café to be considered in close proximity to the site approvied in 0085/17 DA, Council would undertake it s best endeavours to expedite the merit based assesment associated with any S96 modification to 0085/17DA.

2.         Any fees of Coffs Harbour City Council associated with the lodgement of a S96 application by the Woolgoolga Surf Club be waived.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

SUPPLEMENTARY Motion

2017/160

Resolved (Cr Jan Strom / Cr John Arkan)

Reassure the community that further consultation by Council, in its role as corporate manager of the Coffs Coast State Park Trust, relating to parking for cars and trailers and disability parking on the Woolgoolga Beach Reserve will include, but not limited to, The Woolgoolga Deep Sea Fishing Club, North Coast Disabled Surfer Association and the Solitary Island Surf School.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

The meeting adjourned for a short recess, the time being 7.16pm and reconvened at 7.24pm.

 

General Manager's Reports

 

GM17/14         Policy Review 2017

 

Executive Summary

It is a requirement of s165 Local Government Act to review all policies within 12 months of a local government general election.  This report presents the next group of Council’s policies that are ready for re-adoption following review.

 

2017/161

Resolved (Cr Jan Strom / Cr Paul Amos)

That Council adopts the following policies as part of the 2017 policy review:

1.         Graffiti Management Policy

2.         Multicultural Policy

3.         Water Account Adjustment (Concealed Leak) Policy

The Motion on being put to the meeting was carried unanimously.

Carried

Directorate Reports - Sustainable Infrastructure

 

SI17/18           Toormina Skate Park & Velodrome

 

Executive Summary

There are social and operational issues with the Toormina Skate Park and Velodrome precinct that can be addressed in the short term by minor upgrades to the Skate Park, and in the long term with outcomes which will become available from the Public Realm Strategy work which is currently programmed.

 

2017/162

Resolved (Cr Denise Knight / Cr John Arkan)

That Council:

1.         Reviews the current location of the Toormina Skate Park as part of the Public Realm Strategy and investigates alternative, long term locations.

2.         In the short term seeks a variation of the existing approved FACS Social Housing Community Improvement grant to fund the remediation of the skate park surface as well as the provision of seating and a table and appropriate clearing of the vegetation.

3.         Continues to seek opportunities to incorporate further security measures for the skate park such as CCTV and lighting.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI17/19           LED Street Lighting

 

Executive Summary

Essential Energy can now provide energy efficient Light Emitting Diode (LED) street lighting. A pricing agreement must be formalised between Coffs Harbour City Council and Essential Energy prior to these installations being provided. The replacement of existing non-LED street lights with LED street lights will result in significant reductions to both the energy consumed and the costs of operating street lighting within the Coffs LGA.

 

2017/163

Resolved (Cr John Arkan / Cr Sally Townley)

That Council:

1.         Note the information in the report to provide more energy efficient and cost effective street lighting.

2.         Authorise the General Manager to formalise the pricing agreement with Essential Energy.

The Motion on being put to the meeting was carried unanimously.

Carried

 

 

 

SI17/20           Acquisition of Easements for water supply - Lot 322 DP 832055, 31-53 Upper Orara Road, Karangi and Lot 2 DP 593102 Orara East State Forest at Karangi.

 

Executive Summary

Council recently completed a duplication of the water main that connects Karangi Dam with Red Hill Reservoir to the west of Coffs Harbour. This project included the construction of a new 600mm water main and now that it is complete the security of Coffs Harbour’s water supply has been considerably improved. As a part of the project easements are required over a number of properties upon which Council have no current tenure to protect the new works. Recent negotiations with affected owners have resulted in Council agreeing to compensate these parties on the basis that Council is responsible for all reasonable costs.

 

2017/164

Resolved (Cr Jan Strom / Cr Tegan Swan)

That Council:

1.         Authorise payment of $2,000 inclusive of GST to the owners of Lot 322 DP 832055, 31-53 Upper Orara Road, Karangi as compensation for an Easement for Water Supply 5 metres wide being transferred to Council over the property as described in this report.

2.         Authorise payment of approximately $500 inclusive of GST to the Forestry Corporation who own Orara East State Forest, Karangi as their required fee to transfer an Easement for Water Supply 5 metres wide to Council over the property as described in this report.

3.         Authorise payment of all costs associated with the acquisitions, including reasonable legal expenses, survey, mortgagee consent fees and registration expenses.

4.         Execute all documents necessary to facilitate the matters under the common seal of Council.

The Motion on being put to the meeting was carried unanimously.

Carried

 

REQUESTS FOR LEAVE OF ABSENCe

No requests for leave of absence.

 

QUESTIONS ON NOTICE

No questions on notice.

 

Matters of an Urgent Nature

No matters of an urgent nature.

 

 

Close of Meeting

The Meeting closed at 7.40pm.

 

Confirmed:  10 August 2017

 

 

 

...................................................

Denise Knight

Mayor